Recruitment Look Book

Recruitment Plans

Alpha Omicron Pi
Inpsire Ambition
Leadership Academy
February 1-3, 2019

Table of Contents
3 - A letter from the VPMR
5 - Important Contacts
6 - Recruitment Goals
7 - Policies and Rules
8 - Itemized Budget
9 - Membership Eligibility Criteria
10 - Rotation Groups
15 - Conversation Flow
16 - Recruitment Week Schedule
17 - Involvement Fair
20 - Welcome to AOII
29 - Sisterhood Round
40 - Philanthropy Round
51 - Preference
60 - Bid Day
68 - Work Week

2

Welcome!

Hi sisters! I am beyond
excited for our upcoming
recruitment and cannot
thank you enough for all of
your hard work. The
sisterhood and teamwork
you have shown inspires
me, and will be the fuel for
a successful year ahead.
Let’s get ready to rock it,
ladies!

Recruitment Basics

4

Important Contacts

• VPMR: {Insert Name & Contact Info}
• Assistant VPMR: {Insert Name & Contact Info}
• Executive Recruitment Committee:

• {Insert Role, Names & Contact Info}

• AOII Recruitment Adviser: {Insert Name}
• NS-R/NS-D: {Insert Name}
• Panhellenic Adviser: {Insert Name}

Recruitment Goals

• Discuss your chapter’s current strengths and areas of
opportunity.

• Insert goals prior to formal recruitment:

• Get to know PNMs prior to formal recruitment and help them get to
know AOII.

• Make social media content a priority!

• Insert goals during formal recruitment:

• Show up and be present during all recruitment activities.

• Insert goals following formal recruitment:

• Retain new members through an engaging new member experience.

• Insert goals for recruitment 365:

• Maintain a positive image and brand on campus and in the community.
• Continuously build a names list for potential COB opportunities

throughout the year.
• Stay on track with formal recruitment planning and workshops.

Policies & Rules

AOII Panhellenic

• TeaetvahteceehnnCtdr.heaacnprcuteeitrmaStetenhcterwebtoearrgkyisnwhnoiilnlpgtaaoknefd • Positive Panhellenic Contact
• sYisuoncuecrecpesrssefsusaelrrnyecicneruoainrtdmdeeprnattor.tihcaipvaetiaon • Values-Based Recruitment

• Bring your best self, positive • Includes the following:
aletatirtundeed!and all that you have
• PtaNlkMtointtheeraPcNtioMns!– Be friendly,
• aGnedt aesatmwueclhl! sleep as you can, • aSboociuatl amlleodfias,obroeriptyosliifteiv! e
• Smpoetinvdatteimyeouw. ith people who
• Look your best, feel your best. • pSrtreicfetrseilnecnece rules following

• MtIfnrimotRemeAn,BdtnhAeoedtusmnfiogtoirnlrabienisgdthhodoafinrsttth2prie4ebruhiotoiodunrosf,

Itemized Budget

Budget

• Preunrtcahlasseersviwceilsl .be made as early as October for supplies and
• Arellcoruthitemreenxtp. enditures within two months before formal
• Major Purchases:

• Rental for Tables and Chairs: $450.00
• Pipe & Drape Rental: $ 250.00
• Floral Arrangements: $200.00
• Printed Photos: $50.00
• Food & Beverage: $300.00
• Welcome Round T-Shirts: $800.00
• Miscellaneous Expenses: $150.00

TOTAL = $2,200.00

Membership Eligibility Criteria

• All AOII chapters must abide by AOII’s Governing
Documents for minimum membership criteria
(minimum 2.5 cumulative on high school GPA and
minimum 2.0 cumulative on college GPA); however, if
your chapter bylaws state an increased GPA
requirement please insert said criteria here.

• Accepting of all fraternal responsibilities – financial,
housing, attendance, etc.

Rotation Groups

1 Tori Megan Charlotte Jodie Angela Hannah

2 Jenny Emily L. Karinna Olivia Sarah Jamie

3 Lauren Hannah Arden Stevie Rose Madeline

4* Sydney Megan B. Emily S. Abby N. Cara Rebecca

Floaters:
• Stephanie • McKenna
• Jessica • Andy
• Allison • Bianca

Note: Depending on the size of your chapter you may need several slides.

Switch/Buddy System Rotation

• This method is used for Welcome Round.
• cAoOnIvIsearsraetipoanirsekdillws.ithin rotation groups. Both must have strong
• ttEhhaeechrPeNAcMrOuIitItomgroeetnhetetservaAeOPnNtII.sMEaaarconhudAnsdOtaIhIyeissr.wreitshphoenrsifbolrethfoerfiinrstrtohdaulfcoinfg
• HbPuNadlMfdwsya./ypathrtrnoeurgahntdheafrteecrraupitpmroepnrtieatveenintt,rtohdeuActOioIInfsin, dthsehyesrwitch
• sbAeutcdthodeniedesnh/pdaalfortofnftehtrhesereeescvcreounritttmtthoeenthtPeeNvdMeontoht,re.thyT’ehvee pspaiorkoefnAwOiItIhs tahree

responsible for the scores for the two PNMs together.

Platoon Rotation

• TRhoiusnmdse.thod is used for Sisterhood and Philanthropy
• wEahcehreAtOhIeI yhagsoaton washseignntehde irneictiraulictmonevnet resvaetinotnbsepgoint s.

• The Rotation Group Leader is marked in RED.
• TashteerBisukmtpoedreisnontuemthbiesr. 4 and the 4 is marked with an

• eEconanctrhvaenArcsOeaItIai,onbndusttapnkooett.sthheerbtuomtpheerd, peiscigksnautpeda iPnNitiMal at the
• PNM stays in the same area/spot.

Platoon Rotation

• After an initial conversation period, Bumpers (#4) are
released to go find #1 in her group and initiate the
rotation. The #1 will go find #2 and after appropriate
introductions, #2 will go find #3.

• Floaters are used as needed, but they do not enter
the rotation. They ensure that the rotation does not
“break down.”

• Rotation moves so AOII #1 always goes to find #2, #2
always goes to find #3 and so on.

Platoon Rotation

Conversation Flow

• Greetings/Entrance

• First impression…make it count!
• Warm and inviting
• Smile
• Make her feel special and show her you are genuinely excited for her to be at AOII.
• iAnstimreactreu.itment progresses, your introductions should become more familiar and more
• “hHeersye!lWf.}eWlceo’mreehtaopApyOyIIo! Iu’m’re__h_e_re_!.”{reach for hand shake if allowed & let her introduce

• Bumping/Transitioning within rotation groups

• Introduce your PNM by name to the AOII you are transitioning with.

• Goodbyes/Exits

• Lasting impression
• Say the PNM’s name when telling her goodbye.

• General Conversation Reminders

• iYnoteur’arectmioanksi.ng a friend! Have genuine, kind and normal friend conversations and
• Stay interested and authentic throughout your conversation.
• Listen, be attentive and stay engaged.
• Kthnroowugyhoruerlacthinagptaenrsdbcroannndeacntidngthteo AthOeIIPbNrManadnsdohyeoruinctaenressetsll.the AOII experience

Recruitment Week Schedule

Date Round Start and End Times Description

February 1, 2019 5:00 PM - 8:00 PM Welcome To AOII

February 1, 2019 8:00 PM - 11:30 PM Sisterhood Round

February 2, 2019 8:30 AM – 11:50 AM Philanthropy Round

February 2, 2019 7:40 PM – 10:15 PM Preference

Involvement Fair

August 29, 2018

17

Breakdown

• The purpose of the Involvement Fair is to kick off the academic year
and allow students to get involved on campus.

• Panhellenic will set up on the Student Center lawn and AOII will have an assigned
table.

• Panhellenic has set a limit of five members per chapter allowed at
each table.

• We will be signing up in 45 minute shifts to be present at the event.
• If you are selected to be at the table, you will be present at the table and engage

with students and other Panhellenic sisters.
• All other members assigned to each shift will browse the Involvement Fair and

engage with students and other organizations.

• All chapter members attending the event will come recruitment ready
with a positive attitude :)

• Those tabling will be wearing coral AOII PR shirts with stylish bottoms and
everyone else will wear an AOII shirt of their choosing.

• See next slide for tabling set up

Breakdown

• Infinity rose table cloth
• White AOII tent (if allowed)
• Tabletop retractable banner

• Customized with chapter photos

• Photo board
• The Promise book
• AOII apparel

Welcome to AOII

20

Party Schedule

•94:P:030r0ePMfPerMeTni(m4ce5e minutes) chapter Details
party 3 All
members arrive

5:00 PM (20 minutes) Welcome party 1

5:30 PM (20 minutes) Welcome party 2

6:00 PM (20 minutes) Welcome party 3

6:30 PM (20 minutes) Welcome party 4

7:00 PM (20 minutes) Welcome party 5

7:30 PM (20 minutes) Welcome party 6

8:30 – 11:00 PM Membership Selection (RGLs)

Party Schedule Details

Total party time: 20 minutes

Minutes Description

0:00-2:00 Entrance

2:00- 4:00 Welcome Speech - CP

4:00-11:00 Conversation 1 (Switch @ 11:00)

11:00-18:00 Conversation 2

18:00-20:00 Exit

Rotation Group Details

• What rotation group method is being used?
• We will be using the switch/buddy system for Welcome Round

• Explain how a rotation group moves through each party.
• Each PNM will meet at least two AOIIs with the potential to meet additional sisters
(floaters).
• Each rotation group will meet four PNMs total.
• Two rotation group members will partner with two other members of the rotation
group for the switch/buddy system. Example: 1 & 2 are a pair, and 3 & 4 are a pair.
• If there is an odd number of members in a rotation group, one person will
serve as the floater for this round.
• Partners will “switch” PNMs at the 11:00 minute mark when signaled by the
Assistant VPMR.

• How do you plan to teach this rotation method to the chapter?
• This concept will be introduced during Workshop #2 in April, practiced during
Workshop #8 in December, and polished during Work Week in January.

Conversation Details

• Scoring Categories (Reference Membership Selection Packet)

• Conversation Topics

• This round is full of energy and excitement! Welcome the PNMs like you
would welcome a friend into your home.

• Practice curiosity and generosity by asking open-ended questions and
allowing conversations to extend beyond surface level.

• Conversations should flow naturally and be focused on the PNM
• Family/Friends
• Fun
• Future
• From
• Favorites

• Make connections and make a new friend!

Outfit & Image Details

• Collegiate Outfit Details
• Clothing: AOII shirts (provided by chapter) with blue jeans/skirts *No
excessive holes *Appropriate length
• Shoes: Nude, tan or brown sandals/heels
• Polish: Hair clean, dry and styled with heat. Full make up and light-neutral
nail polish or clean natural nails.
• Accessories: Name tag, simple stud earrings, or simple gold jewelry
• Hygiene: Deodorant, light scents, clean and feeling your best

• Alumnae Volunteer Outfit Details
• Clothing: Dresses, skirt/pant and top combo that match AOII color scheme (see

color scheme on next slide) *Business professional

• Shoes: Nude, tan or brown sandals/heels
• Polish: Hair and make up done with nails polished or clean/natural
• Accessories: Simple jewelry preferred
• Hygiene: Deodorant, light scents, clean and feeling your best

Outfit & Image Details

Décor & Food Details

• What decorations will be used?
• Red/pink up lighting, AOII (infinity rose) logo projected on wall using a Gobo,
and AOII pop up banners

• Who is setting up and who is cleaning up each round?

• Welcome Round Event Chair and committee will arrive two hours early to
complete set up, and will stay to clean up following the final party

Entertainment Details

• Will you use songs/chants during this round?

Entrance Song Exit Song

Boom boom Boom boom Boom boom A-L-P-H-A
I wanna go AOII I wanna go AOII Give me an
Boom boom Welcome to Tennessee Boom boom O-M-I-C-R-O-N
Boom boom That’s Alpha Omicron Pi P-I, AOII
And baby that ain’t no lie At Leadership Academy Boom boom Alpha Alpha Omicron Pi
Boom boom Boom boom I wanna go AOII
I wanna go AOII Don’t you? Uh-huh!
Don’t you? Uh-huh! The home of AOII
And we welcome you!

• We will be door stacking for the entrance chant and lining up for the exit
song.

Sisterhood Round

29

Party Schedule

Time Details

7:00 PM All chapter members arrive
8:00 PM (30 minutes) Sisterhood party 1
8:45 PM (30 minutes) Sisterhood party 2
9:30 PM (30 minutes) Sisterhood party 3
10:15 PM (30 minutes) Sisterhood party 4
11:00 PM (30 minutes) Sisterhood party 5
11:30 PM – 1:00 AM Membership Selection (RGLs)

Party Schedule Details

Total party time: 30 minutes
Minutes Description

0:00-3:00 Entrance

3:00-7:00 Welcome/Sisterhood Video

7:00-14:00 Conversation 1 (Bump @ 14:00)

14:00-21:00 Conversation 2 (Bump @ 21:00)

21:00-28:00 Conversation 3

28:00- 30:00 Exit

Rotation Group Details
• What rotation group method is being used?
• We will be using the platoon rotation method for Sisterhood Round.

• Explain how a rotation group moves through each party.

• Each PNM will meet at least three AOIIs with the potential to meet additional sisters
(floaters).

• Each rotation group will meet three PNMs total.

• In each rotation group, #1-3 will pick up a PNM at the door. The #4 in each group will be
“out” during conversation 1 and will initiate the first bump at the 15:00 minute mark.

• Entrance + Conversation 1 : 1, 2, 3 talking | 4 is out

• First bump @ 14:00 minutes: 4à1à2à3

• Conversation 2: 4, 1, 2 talking | 3 is out

• Second bump @ 21:00 minutes: 3à4à1à2

• Conversation 3 + Exits: 3, 4, 1 talking | 2 is out

• How do you plan to teach this rotation method to the chapter?
• This concept will be introduced during Workshop #2 in April, practiced during
Workshop #8 in December, and polished during Work Week in January.

Conversation Details

• Scoring Categories (Reference the Membership Selection Packet)

• Conversation Topics
• Bring our sisterhood to life through your energy and positivity during this
round of recruitment!
• Embrace curiosity and generosity. A PNM’s favorite thing to talk about is
herself, so focus on who she is and what she loves.
• Share your personal values that connect you to AOII’s values, and learn
what resonates with the PNM.
• Actively listen for what the PNM expresses as important and, in turn,
explain how AOII can support her in living out her values.
• Describe the features and benefits of our sisterhood through storytelling,
painting a picture of the AOII experience and allowing her envision
herself as a part of it.
• Make the connection between sisterhood and the meaningful friendships
that you develop in AOII.

Outfit & Image Details

• Collegiate Outfit Details
• Clothing: AOII colored tops (red, pink, coral) with white pants/skirt or
blue jeans/skirt
• Shoes: Nude, tan or brown sandals/heels
• Polish: Hair clean, dry and styled with heat. Full make up and light-
neutral nail polish or clean natural nails.
• Accessories: Name tag, simple stud earrings, or simple gold jewelry
• Hygiene: Deodorant, light scents, clean and feeling your best

• Alumnae Volunteer Outfit Details
• Clothing: Dresses, skirt/pant and top combo that match AOII color
scheme (see color scheme on next slide) *Business professional
• Shoes: Nude, tan or brown sandals/heels
• Polish: Hair and make up done with nails polished or clean/natural
• Accessories: Simple jewelry preferred
• Hygiene: Deodorant, light scents, clean and feeling your best

Outfit & Image Details

Décor & Food Details

• What decorations will be used?
• A chalkboard with “Welcome to AOII!” will be placed on an easel at the
entrance of the room. Cocktail tables will be arranged around the room with
white tablecloths and an infinity rose patterned table runner. Tables will be
topped with an infinity rose centerpiece and assorted picture frames with
photos of members. Professionally printed sisterhood photos will be hanging
from pipe and drape on ribbon to serve as the backdrop.

• Will food/drink be served? If so…
• Serving pink lemonade in clear plastic cups and white petits fours topped
with fondant infinity rose
• A refreshments table will be set up with an infinity rose patterned tablecloth,
and the pink lemonade will be displayed in clear drink dispensers with cups
alongside. Petits Fours will be passed by floaters during the first
conversation.

• Who is setting up and who is cleaning up each round?
• Sisterhood Round Event Chair and committee will arrive two hours early to
complete set up, and will stay to clean up following the final party

Décor & Food Details

Entertainment Details

• Will you show any media during this round?
• We will play a sisterhood slideshow during entrance and a sisterhood
video after the PNMs are welcomed.
• Slideshow has already been submitted, sisterhood video will be finalized
by January 10th.
• Need: A/V set up, projector, screen, laptop, and adapters.

• Will you use songs/chants during this round?
• Entrance song: Hollaback Girl

• See lyrics

• Exit song: Re-mem-mem

• See lyrics

• All members will be singing/chanting at the beginning of the round as
PNMs enter the room and at the end of the round as PNMs are exiting

• Will anyone be speaking during this round?
• Senior Beth will share her sisterhood story before the video.

Entertainment Details

Entrance Song Exit Song

Few girls can have fun like that Re-mem-mem, re-mem-mem-member
So this is where you’re gonna wanna come back A-O-II, sisters forever
Cause we’re the AOII girls, we’re the AOII girls Laughing, singing, doing whatever
Our sisterhood is one that lasts
When we’re together we have a blast
Cause we’re the AOII girls, we’re the AOII girls
Oooo, that’s my sis, that’s my sis (x2)

We know that your decision’s quick We have fun when we’re together
And you wonder how you’ll ever pick
Too many colors and chants, getting everybody mixed up
So come on back, we’ll lead the pack
Rule others out, you’ll have no doubt
That’s right, we’re the AOIIs
Getting everybody fired up, WOO!

Philanthropy Round

40

Party Schedule

Time Details

7:30 AM All chapter members arrive
8:30 AM (35 minutes) Sisterhood party 1
9:20 AM (35 minutes) Sisterhood party 2
10:10 AM (35 minutes) Sisterhood party 3
11:00 AM (35 minutes) Sisterhood party 4
11:50 AM – 2:00 PM Membership Selection (ALL)

Party Schedule Details

Total party time: 35 minutes

Minutes Description

0:00-2:00 Entrance

2:00-6:00 Welcome/Philanthropy Video

6:00-15:00 Conversation 1 (Bump @ 15:00)

15:00-24:00 Conversation 2 (Bump @ 24:00)

24:00-33:00 Conversation 3

33:00- 35:00 Exit

Rotation Group Details

• What rotation group method is being used?
• We will be using the platoon rotation method for Philanthropy Round.

• Explain how a rotation group moves through each party.

• Each PNM will meet at least three AOIIs with the potential to meet additional sisters
(floaters).

• Each rotation group will meet three PNMs total.

• In each rotation group, #1-3 will pick up a PNM at the door. The #4 in each group will be
“out” during conversation 1 and will initiate the first bump at the 15:00 minute mark.

• Entrance + Conversation 1 : 1, 2, 3 talking | 4 is out

• First bump @ 15:00 minutes: 4à1à2à3

• Conversation 2: 4, 1, 2 talking | 3 is out

• Second bump @ 24:00 minutes: 3à4à1à2

• Conversation 3 + Exits: 3, 4, 1 talking | 2 is out

• How do you plan to teach this rotation method to the chapter?
• This concept will be introduced during Workshop #2 in April, practiced during
Workshop #8 in December, and polished during Work Week in January.

Conversation Details

• Scoring Categories (Reference the Membership Selection Packet)

• Conversation Topics
• Be enthusiastic! Model how philanthropy and service projects are fun!
• Share what inspires you about our philanthropy. Describe how it feels to help
others through AOII philanthropy events. Tell personal stories implementing
features and benefits as well as the Pillars of Social Excellence.
• Talk about how AOII supports the Arthritis Foundation through fundraising and
panda donations.
• Reference the Arthritis Facts Sheet for more information.
• Share how your chapter gives back to the campus and/or community through
service projects/events, volunteering and raising money/awareness for other local
causes.
• Make connections. Ask the PNM if she participates in or is passionate about a
service organization or volunteer role.
• Compare your passion for service to your equal passion to support AOII in all
things.
• Highlight members currently in campus/chapter leadership positions and
volunteer roles. Ask what leadership/ volunteer roles they have enjoyed the most
and why.

Outfit & Image Details

• Collegiate Outfit Details
• Clothing Example 1: Royal blue dresses
• Cbolotttohmings Example 2: Blue Arthritis t-shirt (provided by chapter) with white
• Shoes: Nude heels, wedges or flats
• Pnaoillispho:lHisahirocr lcelaena,ndnryataunradl sntayillesd with heat, full makeup and light-neutral
• Accessories: Name tag, simple stud earrings
• Hygiene: Deodorant, light scents, clean and feeling your best

• Alumnae Volunteer Outfit Details
• sCclohtehmineg:(sDereescsoelosr, sskcihrte/mpaenot nanndextotpslcidoem) bo that match blue color
• Shoes: Nude heels, wedges or flats
• nPaoillispho:lHisahirocr lcelaena,ndnryataunradl sntayillesd with heat, full makeup and light-neutral
• Accessories: Name tag, simple stud earrings
• Hygiene: Deodorant, light scents, clean and feeling your best

Outfit & Image Details

Décor & Food Details

• What decorations will be used?
• Blue “Kids Get Arthritis Too” balloons, blue tassel balloons, blue up
lighting around room, cocktail tables with themed centerpieces,
professionally designed banners, white folding chairs with themed
sashes

• Who is setting up and who is cleaning up each round?
• Philanthropy Round Event Chair and committee will arrive two hours early
to complete set up, and will stay to clean up following the final party

Décor & Food Details

*Blues will be more consistent

Entertainment Details

• Will you show any media during this round?
• AOII Official Philanthropy Video
• The video is already complete and approved
• Need: A/V set up, projector, screen, and laptop with adapter

• Will you use songs/chants during this round?
• Entrance song: Welcome

• See lyrics

• Exit song: Alphas Love You

• See lyrics

• Arollommeamnbdeartstwheillebnedsoinfgthinegr/ochuanndtiansgPaNt Mthseabreegeinxnitiinngg of the round as PNMs enter the

• Will anyone be speaking during this round?
• VchicaeptPerre’ssiidnevnotlvoefmPehnilat nwtihthrotphye wAirltlhtariltkisaFtothuendbaetgioinnnainngd oofththeer sreoruvnicdeaobpopuot rtthuenities.
• A sister will share her personal Arthritis story at the end of the round prior to closing.

• Will there be any other forms of entertainment?
• Filling out philanthropy cards

• AaPtNrttehMnrsidtiiwsn,iglal ntbhdeetiJhnuesvtyreuwnciitllelebdAetrotshewrnirttiistteoCaHonnQefentroceoanuccrceaosgmiinnpgtahnaeynsdpuaimnnsmdpaeirsra.tthioantaalrme edsisstarigbeutoendtthoeacllacrdhiltdorechnildren with

Entertainment Details

Entrance Song Exit Song

Welcome, welcome, welcome to AOII Won’t you pick AOII
Alpha, Alpha, Alpha Omicron Pi Here in Tennessee
Do we like it? We love it! We wear our letters proud
Yes, oh me, oh my And we can’t be beat
So welcome, welcome, welcome to AOII So if you’re thinking oh-no what should I do
Just remember that these Alphas love you

Come on just go Alpha O
We know you can’t say no
Forever sisters we’ll be
In our sorority
So if you’re thinking oh-no what should I do
Just remember that these Alphas love you