252425 Learner Guide

ADVANCED

TABLE OF CUSTOMS PROCEDURE COMBINATIONS

PCC RPC PPC Pr. Description P. Code

Measure

86 85 - Transfer of ownership of 'Processing for N/A
home use' goods. (Note: excluded from
Phase 1 implementation. Pending
implementation of the new Customs
Act.)

87 85 - Sub-contracting of processing for home N/A
use operations with no transfer of
liability to a sub-contractor. (Cut-Make-
Trim CMT). (Note: excluded from Phase
1 implementation. Pending
implementation of the new Customs
Act.)

88 85 - Clearance for 'Home Use of N/A
'compensating Products' (including and
valuable waste/scrap) obtained from
goods imported under the 'Processing
for Home Use' procedure'. (Note:
excluded from Phase 1 implementation.
Pending implementation of the new

Customs Act.)

L – Outward 90 00 - Placement of goods under the 'Outward EIG
Processing Processing' procedure, for subsequent
Procedure re-importation of 'compensating
products'.

91 20 409.04; Placement of goods under the 'Outward GR
and Processing' procedure previously
moved under 'National Transit', for
409.07 subsequent re-importation of
'compensating products'.

91 90 409.04; Re-importation of 'compensating GR
and products', after export under the

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TABLE OF CUSTOMS PROCEDURE COMBINATIONS

PCC RPC PPC Pr. Description P. Code

Measure

409.07 'Outward Processing' procedure.

The South African Customs & Excise Act is divided into several Chapters and a number of these
Chapters are very specific to the Clearance and Origin of goods and the Liability of payment of
Duties. (Please refer to the Table representing the applicable Sections of the Customs & Excise
Act above.)

It is important to note that the Customs Authority governs and protects our Borders. They are
responsible to verify goods entering and leaving our Borders. For this reason, the Customs &
Excise Act grants them the powers to verify what is indeed crossing our Borders and therefore
the power to require a Declaration by the carrier or person involved relevant to the movement
of these shipments.

In Section 38, we will find that the Customs & Excise Act prescribes that a Declaration to
Customs of goods brought into the country as well as other additional relevant information
which is required to perform the Customs Declaration.

In this regard a Declaration indicating the Mode of Transport, the timing of the Declaration, i.e.
within how many days of entering the Republic that it must be made. It also relates to “False
Declarations” and it prescribes how the Declaration must be completed and also allows for pre-
clearances.

Currently in terms of the Customs & Excise Act goods must be declared within seven (7) days
from the time that they are deemed to be imported. (You will find this in Section 38). The
importer must produce specific documents along with the Declaration when declaring the
goods to Customs and the correct import Duties must be paid at the time of Declaration and
therefore the “Single Administrative Document” assists the Customs Officer to additionally
collect revenue.

In this instance we look at the responsibilities of Customs & Excise Administrations.

DEFINITION OF CUSTOMS

 Facilitating legitimate trade and travel while ensuring compliance with Customs
requirements;

 Controlling and accounting for all imports and exports, including ensuring that prohibited
goods are not imported or exported;

 Collecting and bringing to account all Customs and related revenues; and

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 Administering specific industry schemes, trade measures, international protocols and other
international obligations.

What is most important in terms of these Declarations is the Customs Trilogy. The Customs
Trilogy is ALWAYS required whenever goods need to be declared. In this particular instance of
determining the Customs Trilogy you will establish within your other learning modules that
Origin, Classification and Valuation is the Trilogy. It stands to reason that it is impossible to
make a complete and valid Customs Declaration to the Customs Authority if you are not able to
provide the correct Origin, Classification and Value of the goods that are being imported or
exported across the Borders of your country.

Therefore for this purpose you will note in the Quick Reference Table provided of the Customs
& Excise Act that Section 38 requires an import Customs Declaration and Section 38 also
prescribes additional Declaration documents supporting and supplementary to the SAD 500
Declaration and these can be described as: SAD 501 – which is a continuation sheet in the event
that there are more products to be declared within one consignment; or SAD 502 – which are
for Cross-Border movement shipments;

Other documentation will be discussed later in this curriculum. Kindly note the legal
importance to the following:

SO1 - Assessment Criterion 2; Assessment Criterion 4;

SO2 - Assessment Criterion 1;

SO3 - Assessment Criterion 4;

Of significant importance is the validity of the Entry. Section 40 of the Customs & Excise Act is
very clear in terms of the Description, Classification, Tariff Heading, Duty applicable, Value,
Origin and correction of Entries and if we have any doubt we should refer in detail to Section 40
of the Customs & Excise Act.

Section 41 also requires that, in terms of the powers and obligations of the Customs & Excise
Act, we are to submit the correct Suppliers Commercial Invoices. These Invoices have to be
true, correct and sufficient in respect of declaring all particulars necessary to make a valid entry.

The Invoices should also reflect all the necessary information such as the Description of the
Product, the Transaction Value, any Commissions, Costs, Charges, Expenses, Freight and any
other criteria which affects the value of the products and can also affect the correct entry
Declaration. In this Module we will not necessarily interrogate the principles of the correct
Value or the Methods of Classification and the principles of Origin in too much detail however
the Learner should understand that it is not possible to effect a valid Customs Declaration
without this stipulated information.

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Section 43 deals with the failure to make a Declaration and it also gives the Customs
Authorities the power to remove goods that have landed in South Africa to a State or
Government Warehouse as may be prescribed by the Controller. The goods may also be sold
and the Customs Officers have extreme powers when this deems to be required. Therefore,
goods MUST be declared within the prescribed time period or else there is a risk that Customs
may take possession of them.
What are the reasons for a Bill of Entry or Customs Declaration?

Please revert to Section 44 of the Customs & Excise Act which deals with the liability for
payment of Duties. In this regard when we have the knowledge that we are obligated to make
a Customs Declaration in terms of Section 10 and Section 38, we understand the reasons to be
that the Declaration is also relevant to the possibility that the goods may be liable for Import
Duty or a Tax or some type of control. For instance, we cannot simply allow drugs and/or
prohibited goods to enter our Borders and these have to be monitored and governed carefully.

Other products however may be subject to an Import Duty such as Beer, Wine or Cigarettes
and according to the Classification of the product, there will be a liability for Customs Duty and
we would be able to verify in terms of Section 44 and Section 45 that once we have made entry
for home consumption (meaning the use and consumption of the products in South Africa) that
a Duty will become applicable.

We furthermore deal with the Origin of products as there may be certain countries that we do
not wish to receive products from such as North Korea currently and we need to determine
whether the goods are subject to Trade Agreements and for this reason we need to also
declare the Origin in terms of Section 46 of the Customs & Excise Act.

Section 47 is also extremely important in that the physical characteristics of the goods as
described on the documentation provided from the Supplier, will allow us to determine the
correct Classification and the goods will be classified according to the Harmonised System and
once classified we will be able to determine through checking the Harmonised System in our
Tariff Book what the applicable import Duties will be.

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It also prescribed that the Customs Authority may issue a Tariff Determination if they believe
that you have incorrectly declared the goods and importantly in this Section they describe to
you how to interpret any classification sub-item and tariff item in terms of the General Rules,
Section and Chapter Notes and classification shall be subject to the International Convention on
the Harmonised Commodity Description and Coding System and the Explanatory Notes on the
Harmonised System issue by the Customs Cooperation Council in Brussels.

You will now begin to understand that the information declared on your SAD 500 is of
significant importance and it is very relevant in terms of the correctness and accuracy as the
Customs Administration will be applying the principles of Valuation, Classification and Origin in
determining any Duty due to the state and in order to determine how and in terms of which
Regulations and legislation to handle the shipment if there are any concerns or suspicions
regarding the shipment.

In relation to prohibited goods which could even be agricultural seeds and drugs it is relevant
that the Customs Authority is acting on behalf of the relevant Government Department such as
the Police or the Department of Agriculture in order to police and control the imports of those
products.

The Customs & Excise Act continues in terms of Section 65, 66, 67 and 72 to describe the
obligations in terms of the Declaration of Value and how to determine the correct Value. It also
gives the Commissioner of Customs & Excise the powers to determine the value if any false
statement or dispute exists in relation to Value. The Customs & Excise Act also prescribes that
currencies must be converted in terms of Section 73 into South African Rands for the purposes
of Declaration of shipments.

Therefore, documentation such as a Suppliers Commercial Invoice will be provided from the
overseas Seller and will reflect on it the foreign value and in terms of Section 73 and the
applicable rates of exchange at the time of entry (in existence as governed by the South African
Reserve Bank), the foreign value, will be converted into South African currency, rounded off
and then declared on the SAD 500 and the applicable Duty will be calculated in terms of the
appropriate Section of the Act.

The Customs & Excise Act then proceeds to introduce other import Duties and these will also
be collected on the SAD 500 in terms of a correct Declaration. If there are any incorrect
payments made, then there is a procedure in terms of the Customs Act to claim back
incorrectly declared Import Duties. As a Customs Clearing Agent you are licensed with the
Customs Department to perform Customs clearances and Declarations on behalf of Importers.
This is a highly responsible task and the Customs Department views any contraventions in a
very serious light. The appropriate Section of the Customs & Excise Act which governs the
licensing of Customs Clearing Agents is Section 64b.

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It is also clear that in terms of the Customs & Excise Act, the Customs Authority has the power
to enforce the correct and valid Declarations. Whenever a Clearing Agent is acting on behalf of
his Principal or client then it should be noted in terms of Section 98 and 99 that there is a
liability for the principal for the acts of its Agent as well as a liability for the Agent for the acts of
its principal. Therefore it is imperative and extremely important that Clearing Agents will
obtain the correct documentation and verify everything BEFORE they begin to complete the
SAD 500 Customs Declaration Form in order to declare the shipment in question.

THE SAD 500 CUSTOMS DECLARATION FORM
The following SAD 500 and its related information is repeated again
under
Specific Outcome 2 under Assessment Criterion 2 and Specific Outcome
3 under Assessment Criterion 2
Please study the following Customs Declaration document carefully. This is the document that
is presented to the Customs Authorities:-

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We now move on to the actual completion of the SAD 500 Form. Please again refer to the
example provided above in this course curriculum of the SAD 500 Customs Declaration Form
as well as the Table below relevant to the fields/boxes that are declared.

SAD 500 – FIELDS WITH EXPLANATION ON HOW TO COMPLETE EACH:-

HEADER DETAILS

Header Details comprises data fields which are relevant to the consignment being declared. In
other words information which need not be repeated and are uniformly relevant to the data
fields declared at line item level. For example, a clearance may only have one importer or
exporter ID, be declared for one procedure category, contained in a single cargo report, etc.

LOCATION DESCRIPTION DETAILS

Box “For Declarant Denotes the unique ID which the trader assigns to the consignment

Official Reference No. in question. It is otherwise known as the Local Reference Number

Use” (Local (LRN). The number is made up of the ‘Agent Code’ (N8), the ‘Office of

(15.1) Reference Entry’ (AN3), ‘Date of Entry’ [CCYYMMDD] (AN 8), and a unique
number) ‘Client Serial Number’ (N6) and must be entered in this sequence on

the clearance declaration.

Rules & Conditions of Usage:

• The LRN must be unique for each clearance.

• The LRN may not be amended.

NOR INCOM PROV SUPPL P.SUPPL OTHER
P M M

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR
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T

Box 1 Procedure The Procedure Category Code describes the customs procedure

Category Code under which the clearance declaration is being lodged. This code

(PCC) (15.6) coincides with the chapters on Home Use and all permissible

Customs Procedures described in the draft Customs Control Bill. The

codes are as follows:

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A Home Use (including goods cleared under relief of
duties and taxes

B National and International Transit
C Transhipment procedure
D Temporary Admission procedure
E Warehousing procedure
F Stores procedure
G Tax Free Shop procedure
H Export procedure
I Temporary Export procedure
J Inward processing procedure
K Processing for Home Use procedure
L Outward Processing procedure

Notes: Notwithstanding the fact that Home Use is not a specified
customs procedure, it is nevertheless, for the sake of uniformity
administered as such on a clearance declaration

Code List: Refer to Guide for the Application of Customs Procedures

Rules & Conditions of Usage:

• Required for all declarations.

Only one PCC is permissible per clearance declaration.

• In the case of goods already cleared, a PCC can only be changed by
cancellation and substitution. Refer to rules for Substitution under
item 20.2.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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AL E L T

Box A1 District Office The district (branch) office code must be inserted. This is the place at

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(15.2) Code which release of the goods will be attained.

Operational Ref: SC-CF-04-A1 – District Office Alpha Codes

Code List: Alphabetic District Office Codes

Alpha Numeric Name

JHB 10 Johannesburg

JSA 11 O.R. Tambo

PTA 12 Pretoria

GMR 13 Germiston

KOM 14 Komatipoort

BBR 15 Beit Bridge

PSB 16 Pietersburg

LSA 17 Lanseria Airport

NSA 18 Nelspruit Airport

PIA 19 Pilansberg Airport

OUD 20 Oudtshoorn

PRL 21 Paarl

RBS 22 Roberson

STE 23 Stellenbosch

UPT 24 Upington

VRE 25 Vredendal

WOR 26 Worcester

UPS 27 Upington Airport/Station

NAR 28 Narogas

VLD 29 Vioolsdrif

CTN 30 Cape Town

DFM 31 Cape Town Int Airport

PEZ 32 Port Elizabeth

ELN 33 East London

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MOS 34 Mossel Bay
KBY 35 Kimberley
MAF 36 Mafikeng
HFV 37 Pez Inter Airport
SAL 38 Saldanha Bay
LMH 39 Lomahasha
SEZ 40 Swaziland
LSO 41 Lesotho
XTK 42 Transkei
XBS 43 Bophuthatswana
XCK 44 Ciskei
XVD 45 Venda
XGZ 46 Gazankulu
XLB 47 Lebowa
XQQ 48 Qwa-Qwa
XSN 49 Suid Ndebele
DBN 50 Durban
LBA 51 Durbna Inter Airport
PMB 52 Pietermaritzburg
RIC 53 Richards Bay
GRB 54 Groblers Bridge
KFN 55 Kopfontein
SKH 56 Skilpadsnek
RAM 57 Ramatlabama
RIA 58 Richards Bay Airport
XKW 59 Kwazulu
BFN 60 Bloemfontein
BIA 61 Bloemfontein Airport

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CLP 62 Caledonspoort
FBB 63 Ficksburg Bridge
MSB 64 Maseru Bridge
VRH 65 Van Rooyenshek
PTO 66 Post Office
QAC 67 Qachasnek
SAS 68 Sasolburg
KSB 69 Kosi Bay
WAL 70 Walvisbay
LDZ 71 Luderirz
WHK 72 Windhoek
OSK 73 Oshikangu
KAZ 74 Kazungula
MLS 77 Struben
NAM 79 Namibia
PO 80 Post Office
RGW 81 Ramokgwebana
ALX 82 Alexander Bay
MLM 8]3 Mhlumeni
UIA 84 Upington Aiirport
ZMB 87 Botswana-Zimbabwe
MNB 88 Malawi Na Botswana
BWA 89 Botswana
MAP 90 Maputo
STM 91 Station master
BDG 92 Border Gate
JPR 93 Jeppes Reef
OSH 94 Oshoek

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NRS 95 Nerston
MAH 96 Mahamba
GOL 97 Golela
MAN 98 Mananga
RSB 99 SA Reserve Bank

Rules & Conditions of Usage: Required on ALL clearance declarations.

NORM INCOM PROV SUPPL P.SUPPL OTHER
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Box A2 Transport Denotes the unique number of the ‘master’ transport document, i.e.
(15.25) Document No. bill of lading, non-negotiable liner waybill, rail consignment note or
air waybill. transport document which is usually a contract of
carriage entered into between the carrier and importer/exporter is
normally issued as listed below:

Mode of Transport Transport Document

Maritime (sea) Bill of Lading

Rail Freight Transit Order

Road Road Manifest

Air Air Waybill

Mail Foreign Parcel Advice

Other Unknown

The format for transport documents is set out below:

• Maritime: The transport document number must be declared in
two parts. The first part to reflect the Master Cargo Carrier Code
(Four-digit Alpha Numeric Code) assigned by the Manifest Acquittal

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System to the entity who issued the Master/Ocean Bill of Lading or
Non-Negotiable Liner Waybill or the appointed agent of the
applicable entity in the Republic. The second part will reflect the
number of the applicable transport document in terms of which the
goods were transported to the Republic. The Master Cargo Carrier
Codes can be found in the code table “Cargo Carrier.csv” on the SARS
website: www.sars.gov.za by following the path: E-Commerce, MAS
and Download of MAS Code Tables. For example where the Master
Cargo Carrier Code = “ABCD” and the Transport Document Number =
“123456” the transport document numbers must be declared as
ABCD123456.

- Where the Master Cargo Carrier Code is for example only three
characters long, a space must be left after the last character of the
mentioned code and must be declared as ABC 123456.

- In the case of containerised cargo, the transport document number
as well as the date of shipment can be obtained from the arrival
notification.

- Only one master and one house bill of lading can be entertained on
a bill of entry.

- If master and house transport documents are issued, the particulars
of the master transport document must be reflected here and the
particulars of the house transport document must be entered in the
"endorsements" field.

- If a bill of lading is not available, the particulars of the "Delivery
Order" issued by the master of the vessel must be reflected in these
fields

Air Freight:

− The first string of seven digits must be divided by 7 (3630117÷7).
To facilitate the necessary routing of release information in respect
of air cargo to the respective cargo handler, the transport document
should be declared as follows. The first three digits to identify the
airline should be in accordance with IATA resolution 600a, which
should be followed by a hyphen and then the waybill number
consisting of eight numeric numbers. The number should be
declared continuous e.g. 083-36301171. The correctness of the eight
digit numeric number must be validated according to the IATA
modulus-7 validation rule which is applied as follows:

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The first string of seven digits must be divided by 7 (3630117÷7).

The eighth digit is the check digit which must be equal to the
remainder of the above division (3630117÷7).

The following codes have been allocated to NON-IATA airlines:

− ZA1 - PNEOBUS APOLLO

− ZA2 - TAAG

− ZA3 - CONGO AIRLINES

− ZA4 - AIR FOYLE LIMITED

− ZA5 - AIR CHARTER ASIA

The format of the transport document in respect of goods to be
released by NON-IATA airlines should however be in the same
format: viz. NON-IATA airline code, followed by a hyphen and then
the waybill number. The number should also be declared continuous
e.g. ZA1-12345678.

Operational Ref: SC-CF-04-A13 - Country Codes (UNLOCODE)

Rules & Usage:

Required for Sea, Air, Rail and Road modes of transportation for all
EDI import, exports and cross border transactions.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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Box A2 Transport Denotes the ‘date’ of the transport document, i.e. bill of lading, non-
(15.26) Document negotiable liner waybill, rail consignment note or air waybill.
Date
Rules & Usage:

Required for Sea, Air, Rail and Road modes of transportation for all
EDI import, exports and cross border transactions.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box A2 Transport Denotes the place where the master transport document was issued.
(15.27) Document
issued At Operational Ref: SC-CF-04-A13 – Country Codes

Rules & Usage:

Required for Sea, Air, Rail and Road modes of transportation for all
EDI import, exports and cross border transactions

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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Box A4 Assessment The date of assessment / acceptance of the original clearance
(15.3) Date declaration to be inserted as CCYYMMDD format.

Rules & Conditions of Usage:

Only required on ‘amendment’ and ‘replacement’ clearances.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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AL E L T

Box 2B (1) Exporter Code The customs code number allocated to a registered exporter.
(15.16)
Rules & Usage:

Where a registered exporter is foreign based, such party is required
to be represented by an ‘Exporter’s Agent’ for the purposes of
satisfying customs requirements.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 2B (2) Supplier Code The customs code allocated to a foreign supplier with whom the
(15.17) importer has a relationship and a value determination has been
issued.

Rules & Usage:

This field is only used where a value determination number (VDN)
has been issued.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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AL E L T

Box 4 Transaction A code which describes the function of a customs clearance, for
(15.4) Type example, it defines if it is an original, amended, cancelled or
replacement clearance.

Code List;

Code Description

9 Original

4 Change

1 Cancellation

5 Replace

Rules & Conditions of Usage:

Required for all declarations.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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AL E L T

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Box “For Original This number indicates the unique reference of the original clearance
declaration to which the amendment, replacement or cancellation
official Movement clearance refers. The number must be entered in the following
sequence and format - Office Of Entry (AN3) Date (CCYYMMDD) (N8)
Use” Reference Number (N7).

(15.5) No, (MRN)

Rules & Conditions of Usage:

This field must be declared. It is used in conjunction with ‘transaction
types’ 1 and 4 to reference the original clearance being amended
(changed) or cancelled.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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Box 5 Total Lines Denotes the total number of line items on a clearance declaration.
(15.8) Line items are numbered consecutively and the total number of line
items per clearance declaration may not exceed 9999.

Rules & Usage:

Required for all declarations.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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Box 7 Declarant A new data field created for declarant’s own use
(15.43) Internal Rules & Usage:
Reference As required by declarant
Number NORM INCOM PROV SUPPL P.SUPPL

OTHER

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P MM

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AL E L T

Box 8B Importer The customs code number allocated to a registered importer.
(15.15) Code
Rules & Usage:

Where a registered importer is foreign based, such party is required to
be represented by an ‘Importer’s Agent’ for the purposes of satisfying
customs requirements.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 8C / VAT Denotes the importer/exporter’s VAT Registration number with SARS.

2C Registration Rules & Usage: Where an importer or exporter is eligible as a VAT
registrant with SARS, the VAT Registration Number he/she receives
(15.24) No, upon registration must be utilised on all import and/or export customs
clearances. Where a VAT Registration No. appears on an import or
export declaration, the declarant must also insert the appropriate
code in the VAT Indicator field

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 12 CIF&C Value Denotes the cost, insurance, freight and commission related to the
(19.1) consignment being declared. Expressed in ZA Rands only, no cents.

Rules & Usage:

Required for all import declarations, including BLNS import

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ADVANCED

declarations. Note: When cancelling a clearance declaration, the
CIF&C must be blank.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 13A Invoice Denotes the number of a commercial invoice.
(17.1) Number
Rules & Usage:

Required for all import declarations except cancellation

Currently not required for export clearances

In instances where no invoice is available, the declarant must insert:
NO INVOICE NUMBER in this field

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 13A Invoice Date Denotes the date of a commercial invoice. Must be expressed in the
(17.2) following format – CCYYMMDD.

Rules & Usage:

Required for all import declarations except cancellation. Currently not
required for export clearances.

In instances where no invoice is available and the declarant inserts
“NO INVOICE NUMBER” in the

‘Invoice field’, this field must then be left blank.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

__________________________________________________________________________________ 70

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ADVANCED

AL E L T

Box 14 Agent Code The customs code number allocated to a licensed clearing agent or
(15.7) broker, or an importer/exporter making customs clearance in his/her
own capacity must be inserted in this field. Where a registered
importer or exporter is foreign based, such party is required to be
represented by an ‘Importers/Exporters Agent’ for the purposes of
satisfying customs requirements.

Rules & Usage: Required for all declarations

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 15 Country of Denotes the code of the country from which the goods are
(15.9) Export consigned to the Republic. The country of export is the country
from which the goods are first despatched as a direct result of the
importer's order. The country of export must not be confused
with the "place" of export, as defined in Section 66(I) (e) of the
Act

Operational Ref; SC-CF-04-A13 - Country Codes (UNLOCODE)

Code List: UNLOCODE (Country Codes)

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 17 Country of Denotes the country code where the importer or customs
(15.10) Destination warehouse is located

__________________________________________________________________________________ 71

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ADVANCED

Operational Ref; SC-CF-04-A13 - Country Codes (UNLOCODE)

Code List: UNLOCODE (Country Codes)

Rules & Usage: When applying the International Transit
procedure (B21 or 22) then the country of destination cannot be
ZA.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 18 Transport Denotes name of a vessel, or road vehicle.
(15.28) Name
• Maritime Transport

• - The first nine (9) characters must contain the Ship's Radio Call
Sign, followed by the name of the vessel.

Road Transport - Characters 1 - 10 must contain the Load Carrying
Vehicle or Horse registration number, characters 11 - 20 the
Trailer 1 registration number and characters 21 - 30 must contain
the Trailer 2 registration number. Should any one of these
registration numbers not be required for a particular entry, that
Registration Number must be space-filled.

Rules & Usage:

Required on all declarations where the Transport Code = 1 or 3.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 18 Voyage / Denotes the flight number and date, or the ship name and voyage
(15.29) Flight No number must be entered here if the goods were transported by
air or sea, respectively

Rules & Usage:

__________________________________________________________________________________ 72

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ADVANCED

Required on all declarations where the Transport Code = 1 or 4.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 18 Departure Denotes the arrival date for a flight. Must be inserted in the
(15.30)
Date / Flight following format – CCYYMMDD.

Date Rules & Usage:

Required for declarations where the Transport Code = 4.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 18 Date of Denotes the arrival date for means of transport other than air.
(15.31) Arrival Must be inserted in the following format – CCYYMMDD

Rules & Usage:

Required on import declarations where the Transport Code = 1 or
3. Not applicable to international export and export cross border
transactions

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 25 Transport Denotes the mode of transport conveying the imported goods or

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(15.21) Code goods to be exported

Code Description

0 Transport mode not specified ( unknown –other)

1 Maritime

2 Rail

3 Road

4 Air

5 Mail

6 Multimodal transport ( not used by SA)

7 Fixed transport installation (pipeline, power lines)

8 Inland water transport (not used by SA))

9 Transport mode not applicable

Rules & Usage:

Required for all declarations.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 26 Removal Denotes the mode of inland transportation to be used to convey
(15.22) Transport goods after ‘arrival’ of imported goods, and delivery of export
Code goods for ‘departure’ from the Republic

Refer to the above list in SAD Box 25

Rules & Usage:

Applicable only to international imports and exports, but not
cross border.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

__________________________________________________________________________________ 74

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ADVANCED

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 28 Unique EXPORTS: Specifies the unique reference number assigned by the
(15.40) Consignment exporter or his/her broker for a full consignment agreed to
Reference between the exporter and foreign buyer. IMPORTS: This data field
will in the future be required where South Africa has mutual
assistance agreements in place with other countries on the
application and exchange of the UCR.

Operational Ref: SC-CF-04-A13 - Country Codes (UNLOCODE)

Rules & Usage:

The UCR number is used to control the receipt of export
proceeds as well as a mechanism for Customs to trace the
auditability of an export consignment. The UCR has the following
characteristics:

• It is a mandatory field.

It has a minimum length of 12 and a maximum length of 35
characters.

• The first character is reserved for the last digit of the calendar
year in which the exports took place. E.g., if the exports took
place in 2003, the first character will be reflected as a 3.

• The next 2 characters are reserved for the UNLOCODE of the
country from where the exports originated.

• The next 8 characters will be reserved for the Customs client
number as allocated to the exporter by SARS.

• The last 24 characters must reflect the unique reference
number of the document generated by the company that will link
the export proceeds to the export consignment.

This number may be an invoice number, consignment number,
order number, etc., and may be between 1 and 24 characters in
length.

• Should a consignment / transaction be delivered to a foreign
consignee in more than one stage, the UCR must be exactly the
same for each subsequent clearance.

Must be utilised for BLNS and international export transactions.

__________________________________________________________________________________ 75

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NORM INCOM PROV SUPPL P. OTHER
P
M SUPPLM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 28 Credit Terms Denotes the period between the date of shipment and the
(15.41) anticipated date for the receipt of outstanding payments

Rules & Usage:

• The exporter must provide the number of days between the
date of shipment and the anticipated date for the receipt of
outstanding payments.

• Where goods are exported on a NEP-basis (i.e., where no
exchange of money / proceeds is applicable), then “NEP” must be
inserted in this field.

NORM INCOM PROV SUPPL P. OTHER
P
M SUPPLM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 28 Transaction Denotes the code for the local commercial bank brokering foreign
(15.44) Bank Code exchange between the exporter and foreign buyer. This code is an
Authorised Dealer code allocated to banks by the SA Reserve
Bank for reporting transactions involving cross-border foreign
exchange monetary flows to the SA Reserve Bank.

Operational Ref: SC-CF-04-A17 – Authorised Dealers

Refer to Code List 13 in the Guide for the Completion of Customs
Clearances

Rules & Usage:

Required for import and export declarations

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

__________________________________________________________________________________ 76

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ADVANCED

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 28 Transaction Denotes the transaction value (Invoice value) for the shipment
(19.2) Value required for the SA Reserve Bank purposes. Expressed in the
currency of the invoice, no decimals. The applicable currency
code must be reflected in the Transaction Value Currency Code
field.

Rules & Usage:

Required for international export and cross border export
declarations. This data filed is associated with item 19.3
Transaction Value Currency Code

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

ORIGIN AMEND REPLAC CANCE IMPORT EXPOR

AL E L T

Box 28 Transaction Denotes the currency in respect of the ‘Transaction Value’.
(19.3) Value Required for SA Reserve Bank purposes.
Currency
Code Operational Ref: SC-CF-04-A20

Country Currency Currency Country
Code Code

Afghanistan Afghani AFA AF

Albania Lek ALL AL

Algeria Algerian Dinar DZD DZ

American US Dollar USD AS
Samoa

Andorra Andorran Peseta ADP AD

Andorra Spanish Peseta ESP AD

__________________________________________________________________________________ 77

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ADVANCED

Andorra French Franc FRF AD
AO
Angola New Kwanza AOIN AO

Angola Kwanza AOR AI
Reajustado
AG
Anguilla East Caribbean XCD
Dollar AR
AM
Antigua and East Caribbean XCD AW
AU
Barbuda Dollar AT
AT
Argentina Argentine Peso ARS AZ

Armenia Armenian Dram AMD BS
BH
Aruba Aruban Guilder AWG BD
BB
Australia Australian Dollar AUD BY

Austria Schilling ATS BY

Austria Euro EUR BE
BE
Azerbaijan Azerbaijanian AZM BZ
Manat BJ

Bahamas Bahamian Dollar BSD BM

Bahrain Bahraini Diner BHD

Bangladesh Taka BDT

Barbados Barbados Dollar BBD

Belarus Belarusian BYB
Rouble

Belarus Belarusian BYR
Rouble (new)

Belgium Belgian Franc BEF

Belgium Euro EUR

Belize Belize Dollar BZD

Benin CFA Franc XOF
BCEAO

Bermuda Bermudian BMD
Dollar

__________________________________________________________________________________ 78

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ADVANCED

Bhutan Ngultrum BTN BT
BT
Bhutan Indian Rupee UNR BO
BO
Bolivia Boliviano BOB BA

Bolivia Mvdol BOV BW
BV
Bosnia and Convertible BAM
Herzegovina Marks BR
IO
Botswana Pula BWP
BN
Bouvet Norwegian NOK
Island Krone BG
BG
Brazil Brazilian Real BRL BF

British Indian US Dollar USD MM
Ocean
Territory BI
KH
Brunei Brunei Dollar BND CM
CA
Darussalam CV

Bulgaria Lev BGL KY

Bulgaria Bulgarian Lev BGN CF

Burkina Faso CFA Franc XOF

BCEAO

Burma – now Kyat MMK
Myanmar

Burundi Burundi Franc BIF

Cambodia Riel KHR

Cameroon CFA Franc BEAC XAF

Canada Canadian Dollar CAD

Cape Verde Cape Verde CVE
Escudo

Cayman Cayman Islands KYD
Islands Dollar

Central CFA Franc BEAC XAF
African
Republic

__________________________________________________________________________________ 79

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ADVANCED

Chad CFA Franc BEAC XAF TD
CL
Chile Unidades De CLF
Formento CL
CN
Chile Chilean Peso CLP CX

China Yuan Renminbi CNY CC

Christmas Australian Dollar AUD CO
Island KM
CG
Cocos Australian Dollar AUD CD
(Keeling)
Islands CK

Colombia Colombian Peso COP CR

Comoros Comoro Franc KMF CI

Congo CFA Franc BEAC XAF HR
CU
Congo, The Franc Congolais CDF CY
democratic CZ
Republic of
the DK
DJ
Cook Island New Zeeland NZD DM
Dollar

Costa Rica Costa Rican CRC
Colon

Cote D’Ivoire CFA Franc XOF

BCEAO

Croatia Kuna HRK

Cuba Cuban Peso CUP

Cyprus Cyprus Pound CYP

Czech Czech Koruna C ZK
Republic

Denmark Danish Krone DKK

Djibouti Djibouti Franc DIF

Dominica Esat Caribbean XCD
Dollar

__________________________________________________________________________________ 80

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ADVANCED

Dominican Dominican Peso DOP DO
Republic
East Timor Rupiah IDR TP
East Timor TP
Ecuador Timor Escudo TPE EC
Ecuador EC
Sucre ECS
Egypt EG
El Salvador Unidad De Valor ECV SV
Constante (UVC)
Equatorial GQ
Guinea Egyptian Pound GP
Eritrea ER
Estonia El Salvador SVC EE
Ethiopia Colon ET
Faeroe FO
Islands CFA Franc BEAC XAF
Falkland FK
Islands Nakfa ERN
(Malvinas) Kroon EEK FJ
Fiji Ethiopian Birr ETB FI
Finland Danish Krone DKK FI
Finland FR
France Falkland Islands FKP FR
France Pund GF
French
Guiana Fiji Dollar FJD PF
French Euro EUR
Polynesia Markka FIM TF
French Euro EUR
Southern French Franc FRF
Territories French Franc FRF

CFP Franc XPF

French Franc FRF

__________________________________________________________________________________ 81

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ADVANCED

Gabon CFA Franc BEAC XAF GA
GM
Gambia Dalasi GMD GE
DE
Georgia Lari GEL DE
GH
Germany Deutsche Mark DEM GI
GR
Germany Euro EUR GL
GD
Ghana Cedi GHC
GP
Gibraltar Gibraltar Pound GIP GU
GT
Greece Drachma GRD GG

Greenland Danish Krone DKK GN
GW
Grenada East Caribbean XCD
Dollar GW

Guadeloupe French Franc FRF GY
HT
Guam US Dollar USD HT
HM
Guatemala Quetzal GTQ
VA
Guernsey, Pound Sterling GBP
C.I. HN

Guinea Guinea Franc GNF

Guinea- Guinea-Bissau GWP
Bissau Peso

Guinea- CFA Franc XOF
Bissau BCEAO

Guyana Guyana Dollar GYD

Haiti Gourde HTG

Haiti US Dollar USD

Heard & Australian Dollar AUD
McDonald
Islands

Holy See Italian Lira ITL
(Vatican City
State)

Honduras Lempira HNL

__________________________________________________________________________________ 82

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EXPRESS WRITTEN PERMISSION FROM GMLS MANAGEMENT

ADVANCED

Hong Kong Hong Kong HKD HK
Dollar
HU
Hungary Forint HUF IS
IN
Iceland Iceland Krona ISK ID
IR
India Indian Rupee INR
IQ
Indonesia Rupiah IDR IE
IM
Iran (Islamic Iranian Rial IRR IM
republic of) IL

Iraq Iraqi Dinar IQD IT
IT
Ireland Euro EUR JM
JP
Ireland Irish Pound IEP JE
JO
Isle of Man Pound Sterling GBP KZ
KE
Israel New Israeli ILS KI
Shekel KP

Italy Euro EUR KR

Italy Italian Lira ITL KW

Jamaica Jamaican Dollar JMD

Japan Yen JPY

Jersey, C.I. Pound Sterling GBP

Jordan Jordanian Dinar JOD

Kazakhstan Tenge KZT

Kenya Kenyan Shilling KES

Kiribati Australian Dollar AUD

Korea, North Korean KPW
Democratic Won
People’s
Republic

Korea, Won KRW

Republic of

Kuwait Kuwaiti Dinar KWD

__________________________________________________________________________________ 83

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ADVANCED

Kyrgyzstan Som KGS KG
LA
Lao People’s Kip LAK
Democratic LV
Republic LB
LS
Latvia Lavian Lats LVL LS
LR
Lebanon Lebanese Pound LBP LY

Lesotho Maloti LSL LI
LT
Lesotho Rand ZAR LU
LU
Liberia Liberian Dollar LRD LU

Libyan Arab Libyan Dinar LYD MO
Jamahiriya MK

Liechtenstein Swiss Franc CHF MG
MW
Lithuania Lithuanian Litas LTL MY

Luxembourg Belgian Franc BEF MV
ML
Luxembourg Euro EUR
MT
Luxembourg Luxembourg LUF MH
Franc

Macau Pataca MOP

Macedonia, Denar MKD
the former
Yugoslav
Republic of

Madagascar Malagasy Franc MGF

Malawi Kwacha MWK

Malaysia Malaysian MYR
Ringgit

Maldives Rufiyaa MVR

Mali CFA Franc XOF
BCEAO

Malta Maltese Lira MTL

Marshall US Dollar USD

__________________________________________________________________________________ 84

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ADVANCED

Islands

Martinique French Franc FRF MQ
MR
Mauritania Ouguiya MRO MU
MM
Mauritius Mauritius Rupee MUR
YT
Myanmar – Kyat MMK MX
formerly MX
Burma
FM
Mayotte French Franc FRF
MD
Mexico Mexican Peso MXN
MC
Mexico Mexican Unidad MXV MN
de Inversion MS
(UDI)
MA
Micronesia – US Dollar USD
Federated MZ
States MM
NA
Moldova Moldovan Leu MDL NA
NR
Republic of NP
AN
Monaco French Franc FRF

Mongolia Tugrik MNT

Montserrat East Caribbean XCD
Dollar

Morocco Moroccan MAD
Dirham

Mozambique Metical MZM

Myanmar Kyat MMK

Namibia Namibia Dollar NAD

Namibia Rand ZAR

Nauru Australian Dollar AUD

Nepal Nepalese Rupee NPR

Netherlands Netherlands ANG
Antilles Antillean
Guilder

__________________________________________________________________________________ 85

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ADVANCED

Netherlands Euro EUR NL
Netherlands NLG NL
Netherlands NC
New Guilder XPF NZ
Caledonia NI
New Zealand CFP Franch NE
NG
Nicaragua New Zealand NZD NU
Niger Dollar NF
MP
Nigeria Cordoba Oro NIO
Niue NO
CFA Franch XOF OM
Norfolk BCEAO PK
Island PS
Northern Naira NGN
Mariana PW
Islands New Zealand NZD PA
Norway Dollar PA
PZ
Oman Australian Dollar AUD PZ
Pakistan
Palestine US Dollar USD
territory,
occupied Norwegian NOK
Krone
Palau
Panama Rial Omani OMR
Panama
Panama Pakistani Rupee PKR
Canal Zone
Panama New Israeli ILS
Shekel

Jordanian Dinar JOD
US Dollar USD
Balboa PAB
US Dollar USD
Balboa PAB

US Dollar USD

__________________________________________________________________________________ 86

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EXPRESS WRITTEN PERMISSION FROM GMLS MANAGEMENT

ADVANCED

Canal Zone

Papua New Kina PGK PG
Guinea
PY
Paraguay Guarani PYG PE
PH
Peru Nuevo Sol PEN PN

Philippines Philippine Peso PHP PL
PT
Pitcairn New Zealand NZD PT
Dollar
PR
Poland Zloty PLN QA
RE
Portugal Euro EUR RO
RU
Portugal Portuguese PTE
Escudo RU

Puerto Rico US Dollar USD RW
WS
Qatar Qatari Rial QAR SM
ST
Reunion French Franc FRF
SA
Romania Leu ROL SN

Russian Russian Rouble RUB SC
Federation (new)
SL
Russian Russian Rouble PUR
Federation (old)

Rwanda Rwanda Franc RWF

Samoa Tala WST

San Marino Italian Lira ITL

SAO Tome Dobra STD
and Principe

Saudi Arabia Saudi Royal SAR

Senegal CFA Franc XOF
BCEAO

Seychelles Seychelles SCR
Rupee

Sierra Leone Leone SLL

__________________________________________________________________________________ 87

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ADVANCED

Singapore Singapore Dollar SGD SG
SK
Slovakia Slovakia Koruna SKK SI
SB
Slovenia Tolar SIT
SO
Solomon Solomon Islands SBD ZA
Islands Dollar ES
ES
Somalia Somali Shilling SOS LK
SH
South Africa Rand ZAR KN

Spain Spanish Peseta ESP LC

Spain Euro EUR PM

Sri Lanka Sri Lanka Rupee LKR VC

St Helena St Helena Pound SHP SD
SR
St Kitts and East Caribbean XCD SJ

Nevis Dollar SZ
SE
St Lucia East Caribbean XCD CH
Dollar SY

St Pierre and French Franc FRF TW
Miquelon

St Vincent East Caribbean XCD
and the Dollar
Grenadines

Sudan Sudanese Dinar SDD

Suriname Surinam Guilder SRC

Svalbard and Norwegian NOK
Jan Mayen Krone
Islands

Swaziland Lilangeni SZL

Sweden Swedish Krona SEK

Switzerland Swiss Franc CHF

Syrian Arab Syrian Pound SYP
Republic

Taiwan New Taiwan TWD

__________________________________________________________________________________ 88

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ADVANCED

Dollar

Tajikistan Tajik Rouble TJR TJ
TZ
Tanzania, Tanzanian TZS
United Shilling TH
Republic of TG

Thailand Bath THB TK

Togo CFA French XOF TO
BCEAO TT

Tokelau New Zealand NZD TN
Dollar TR
TM
Tonga Pa’anga TOP
TC
Trinidad and Trinidad and TTD
TV
Tobago Tobago Dollar UG
UA
Tunisia Tunisian Dinar TND AE

Turkey Turkish Lira TRL GB

Turkmenista Manat TMM US
n US

Turks and US Dollar USD UM
Caicos
Islands

Tuvalu Australian Dollar AUD

Uganda Uganda Shilling UGX

Ukraine Hryvnia UAH

United Arab UAE Dirham AED
Emirates

United Pound Sterling GBP
Kingdom

United States US Dollar USD

United States US Dollar Next USN
Day Funds

United States US Dollar USD
Minor

__________________________________________________________________________________ 89

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ADVANCED

Islands

Uruguay Peso Uruguayo UYO UY

Uzbekistan Uzbekistan Sum UZS UZ

Vanuatu Vatu VUV VU

Venezuela Bolivar VB VE

Vietnam Dong VND VN

Virgin US Dollar USD VG
Islands,
British

Virgin US Dollar USD VI

Islands, U.S.

Wallis and CFP Franc XPF WF
Futuna
Islands

Western Moroccan MAD EH
Sahara Dirham

Yemen Yemeni Rial YER YE

Yugoslavia New Dinar TUM YU

Zambia Kwacha ZMK ZM

Zimbabwe Zimbabwe ZWD ZW
Dollar

Rules & Usage:

Required for international export and cross border export
declarations.

NORM INCOM PROV SUPPL P.SUPPL OTHER
P MM

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Box 28 VAT Denotes the importer/exporter’s intention to include transaction
Indicator as an input to his/her VAT201 return. The VAT Indicator is

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(15.46) expressed as follows – Y = Yes, the consignment will be included
as input to VAT201.

N = No, the consignment will not be included as input to VAT201.

Rules & Usage:

This field is mandatory if the VAT Registration No. is present. In
simple terms only a SARS’ VAT registrant may apply ‘Y’ in this
field. For all other traders, ‘N’ must be inserted in this field

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Box 29 Port of Import: This field denotes any port, inland or frontier Customs
(15.14) Destination / office of final destination or where the transit operation ends –
Exit • the office/place of destination in respect of goods cleared under

the National Transit procedure (B20), or:

• In the case of goods placed under the International Transit
procedure (B21), the office/port of exit.

Export: The field denotes the office/port through which the goods
will exit the Republic

Operational Ref: SC-CF-04-A1 – District Office Alpha Codes

Code List: Refer to Code List in Box A1

Rules & Usage:

Required for all clearances where the Transport Mode Code is 1
(Maritime), 3 (Road), or 4 (Air).

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Box 30 Depot / Denotes the unique code for all customs temporary storage
(15.36) terminal areas, e.g. depots, terminals, transit sheds, off airport de-
Code grouping facilities.

Operational Ref: SC-CF-04-A8 – Facilities Code List

Refer to Code List 3 – Depot/Terminals in the Guide for Customs
Declarations.

Rules & Usage:

In regard to Maritime (sea) and Air transport, the Code of the
Depot, Terminal, Transit Shed, Off Airport De-Grouping Facility,
from which the consignment/container will be delivered to the
importer or consignee, must be indicated in this field. This will
enable Customs to transmit an electronic release / detention
message to the applicable release authority. In the case of
overstayed un-cleared deep-sea containers, which are diverted
from a terminal to a depot, the code of the nominated depot
from which the container will subsequently be delivered to the
importer or be removed in-bond/in-transit, must be reflected on
the declaration or declaration amendment. It is SARS intention to
introduce this requirement for the export process in the future.

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Box 31A Marks, Denotes the shipping marks of the consignment as described on
(15.37)
Numbers & the transport document

Description Rules & Usage:
of Packages Used for international import clearances only.

• FCL containers

• - only the container number and the number of packages need
to be reflected.

LCL containers

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• Elsewhere – the marks and numbers contained in the transport
document or packing list covering the consignment, should be
inserted. - the full marks and numbers of the consignment must
be reflected.

• To facilitate release of the goods the progressive number (Pro-
number), allocated to the consignment by Transnet Freight Rail,
must also be reflected in this field.

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Box 31A Part Describes the number clearances for the consignment.
(15.38) Clearance
Quantity Rules & Usage:

Must be entered as total number of declarations for
consignment.

• If a consignment consisting of more than one package is cleared
on two or more bills of entry, this fact must be stated by
endorsing each bill of entry as follows:

- 1st declaration of 3 - 2 packages of 5

- 2nd declaration of 3 - 1 packages of 5

- 3rd declaration of 3 - 2 packages of 5

If a single package is involved, reference to part of one must be
made opposite the number of bills of entry involved:

- 1st declaration of 2 - part of 1 package

- 2nd declaration of 2 - part of 1 package.

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ADVANCED

Box 31B No of Denotes the total number of packages for the consignment being
(15.34)
Packages declared.

Rules & Usage:

Required for all declarations.

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Box 31B Seal Number Denotes the seal number. Two seal numbers per container are
(16.3) catered for in the clearance declaration

Rules & Usage:

This field must be completed if Container Number (16.1) is
present.

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Box 31B Full/Empty Denotes the status of containerised cargo.
Indicator
4 = Empty,

5 = Full (FCL Groupage),

7 = Full, mixed consignment (LCL),

8 = Full, single consignment (FCL)

Rules & Usage:

This field must be completed if a Container Number is present.

NORM INCOM PROV SUPPL P. OTHER
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Box 31C Container Denotes the number of ISO container conveying the goods
(16.1) Number
Rules & Usage:

In the case of containerised cargo, the complete container
number, including the alpha prefix and check digit or alpha end-
characters must be reflected. The correctness of container
numbers will be validated according to the prescribed ISO
container number validations. Details of the ISO container
number check are as follows:

• The container number consists of 11 characters

• The 4th character must be a “U”

• The 11th character is the check digit. Characters 1-10 are used
to determine the check digit and this is done as follows:

a) Characters 1-4 (alpha) are given values starting with A as 10,
ending with Z as 38.

b) Numbers 11; 22 and 33 are omitted, as they are dividable by
11.

c) The numeric characters 5-10 retain their values.

d) For example, HARU2103757 becomes 10-10-29-32-2-1-0-3-7-5.

e) Each of the first 10 characters is multiplied by the power of 2
related to their position and each sum is added to a total, for
example:

18*1=18

10*2=20

29*4=116

32*8=256

2*16=32

1*32=32

0*64=0

3*128=384

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7*256= 1 792
5*512=2 560

*total = 5 210
5210÷11=473.7

f) The remainder, 7 is the check digit. In the event of the
remainder being 10 the check digit is 0.

• In the event of a container being cleared which consists of a
non-ISO container number the prefix “NONU” followed by a
hyphen and then the non-ISO container number, for example
NONU-AAAA1234567.

• If the space for the container numbers is insufficient, the
information may be supplied on the SAD 507 form.

• This box must be left blank on the SAD 501, continuation sheets

This field must only be completed in respect of direct import
clearances – CPCs A 10, 11, 12 and export clearances.

When goods are cleared with any purpose code starting with an
“X” or “Z” this box is left blank.

This field must be applied in respect of EDI imports and exports
where the goods are containerised

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Box 31D Description Description: Denotes the description of the goods as required by
(18.17) of Goods Section 40(1) of the current Act.

• If it is required that the rebated amount of Customs duty or
duty i.r.o. Part 2B of Schedule No. 1 be reflected on the bill of
entry, these amounts must be inserted in the description field of
the entry line to which they relate.

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• On importation of a vehicle it is mandatory that the engine and
chassis numbers be reflected in this field.

Phase 2

• Denotes the supplier/exporter’s commercial invoice description
of goods for each line item declared on the customs clearance
declaration:

• Vague descriptions not allowed define requirements

Rules & Usage:

Required for all declarations.

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Box 32 Line Number Denotes the line item number for a clearance declaration
(18.1)
Rules & Usage:

Required for all declarations except cancellation clearances. Line
numbers must run consecutively. Refer to Chapter 20 –
Amendments, Cancellations and Replacement clearances for
further details.

NORM INCOM PROV SUPPL P. OTHER
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Box 33A Tariff Code Denotes the Harmonised System Nomenclature tariff subheading
(18.5) applicable to the goods declared for each line of a customs
clearance. Note: until the implementation of the new Customs
Tariff ‘check digits’ must still be inserted.

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Operational Ref: South African Customs Tariff Code – Schedule 1

Rules & Usage:

Required for all declarations except cancellation clearances.

• Personal or household effects – Tariff subheadings
99.99.99.90(1) and 99.99(8) respectively must be used in lieu of
tariff headings

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Box 34 Country of Denotes the origin of the goods being declared. The country of
Origin origin is not necessarily the same as the country of export. When
it is not possible to establish the country of origin the general
country code “ZNC” must be used

Operational Ref: SC-CF-04-A13 – Country Codes (UNLOCODE)

Rules & Usage:

Required for all declarations except cancellation clearances.

With regards to BLNS goods for export: when clearing goods of
origin Botswana, Lesotho, Namibia or

Swaziland, such goods must be declared as if such goods are of
imported origin. Therefore, for

example, while the CPC combination H60 00 covers both goods of
EIG and ELG, declarant’s must

declare BLNS goods and South African goods on separate
clearances

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Box 35 Gross Mass Denotes the total gross weight in kilograms (kg) of the
(15.35) of consignment
Consignment Rules & Usage:

Required for all declarations.

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Box 37A Requested The code which denotes the specified procedure within which the
(18.21) Procedure goods are to be declared.

Operational Ref:

SC-CF-04-A14 – CPC Combination Matrix

SC-CF-04-A15 – Purpose Code to CPC Matrix

At line level, a “Requested Customs Procedure Code” (RPC) and
an associated “Previous Customs Procedure Code” (PPC) must be
provided on the clearance declaration. The ‘PCC’ identifies the
customs procedure under which the declarant wishes to clear
goods. The requested ‘CPC’ specifies the intended ‘purpose’ for
which the goods are being cleared. A Previous ‘CPC’ is required as
it indicates any prior ‘purpose’ which the goods may have been
cleared or subjected to in one or other form of procedure, e.g.
processing, re-warehousing, or change of ownership. The table
below describes the scenarios identified by Modernisation for
implementation of Phase 1:

Rules & Usage:

The procedure code required / requested for the declaration
must be inserted

Please refer to the Code Lists on pgs. 20 - 40

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Box 37B Previous Description: The code which denotes the previous procedure of
(18.22) Procedure the goods to be declared

Operational Ref:

SC-CF-04-A14 – CPC Combination Matrix

SC-CF-04-A15 – Purpose Code to CPC Matrix

Under certain circumstances, a ‘Procedure Measure’ (PM) must
be provided. This will occur under any procedure which requires
the use of either a 3rd Schedule industrial rebate or 4th Schedule
general rebate code. Refer to the PCC/RPC groupings above to
see those requiring declaration of a procedure measure

Please refer to the Code Lists on pgs. 20-40

Rules & Usage:

If a previous declaration was made the code used at that time
must be inserted.

If no previous declaration was made the code “00” must be
inserted.

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Box 40 Previous Denotes the movement reference number of the previous
(18.3) Procedure clearance and must appear in the following format and sequence:
MRN Office of Entry (AN3) Date (CCYYMMDD) (N8) Number (N7)
Examples of a Previous Procedure MRN are:

• National transit MRN

• Warehouse clearance MRN

Rules & Usage:

Use of the field ‘Previous Procedure MRN’ at line level. For
illustrative purposes let’s consider the XIB/XRW Scenario:

• Current Procedure

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