Accounting XI Manual 2020

Budget Sheet  CHAPTER 20 251

Solution: Budget Sheet AGF No. 208
Budget Sub-expenditure Head No.
21111 21121 21131 22111 22112 22231 22311 22711 31122

First Part Budget Salary
Uniform
Local allowance
Water and
Electric charge
Communication
Repairs and
Maintenance
Office expenses
Miscellaneous
Machinery and
Equipment

Approved appropriation annual budget 661,000 480,000 36,000 40,000 12,000 18,000 6,000 30,000 9,000 30,000
480,000 36,000 40,000 12,000 18,000 6,000 30,000 9,000 30,000
Approved extra appropriation annual budget 661,000
Total 280,000 21,000 24,000 6,000 10,000 2,000 15,000 5,000 10,000
Budget transfer 40,000 3,000 3,000 1,000 1,500 0 3,000 1,000 5,000
373,000
Total budget 57,500 10,000

Date Voucher Code Particulars 10,000
No. No.

Release

Release upto last

Second Part month

12–6 Budget release of
Chaitra

Received additional

12–27 revolving fund for
purchase of machinery

& equipment

Total release 440,500 320,000 24,000 27,000 7,000 11,500 2,000 18,000 6,000 25,000
Expenditure 18,000 6,000 25,000
Expenditure upto 440,500 320,000 24,000 27,000 7,000 11,500 2,000
12–8 last month 1,250 250 180 4,000
12–14 430
12–17 Paid for 4,500
reimbusrement of 2,800 2,800 (4,000)
12–19 petty expenses
Third Part 12–21 4,000
Issued cheque for
12–25 purchase of uniform 1,250 3,000
4,500
Advance given to (4,000)
Mr. Nabin for
purchase of 43,000 40,000
machinery and
equipment

Paid for
communication
charge

Cleared advance of
Mr. Nabin for
machinery and
equipment

Distributed salary
and allowance

Total expenditure 492,480 360,000 26,800 30,000 7,000 12,750 2,250 18,180 6,000 29,500
Balance of budget 168,520 120,000 9,200 10,000 5,000 5,250 3,750 11,820 3,000 500

LQ-3._____ You are given following information and transactions of a government office:

Budget Heads Annual Appropriation Rs. Expenditure of Falgun Rs. Expenditure upto Magh Rs.

Salary.......................................................................................................2..,.4..0..,.0..0..0..............................................................2..0..,.0..0..0...................................... 1,40,000

Allowance ...................................................................................................1..2..,.0..0..0................................................................1..,.0..0..0...................................... 7,000

Fooding .........................................................................................................8..,.0..0..0...................................................................5..0..0...................................... 3,000

Water and electricity...................................................................................1..2..,.0..0..0................................................................1..,.0..0..0...................................... 6,000

General office expenses ............................................................................1..0..,.0..0..0...................................................................5..0..0...................................... 4,000

Repair and maintenance ..............................................................................5..,.0..0..0...................................................................4..0..0...................................... 3,000

Furniture .....................................................................................................4..0..,.0..0..0..............................................................1..0..,.0..0..0...................................... 20,000
Machinery and equipment.......................................................................1..,.0..0..,.0..0..0..............................................................4..0..,.0..0..0...................................... -

Total 4,27,000 73,400 1,83,000

Chaitra 2: Received bank order and budget release order for expenditure of last month.

Chaitra 12: Issued a cheque of Rs.10,000 for purchase of typewriter.

Chaitra 13: Furniture advance of Rs.8,000 was given to XYZ Furniture Supplier by cheque.

Chaitra 20: Issued a cheque of Rs.1,500 for the reimbursement of following petty expenses:

Postage Rs.300

Wages for Repairs Rs.400

Stationery Rs.300

Newspaper Rs.100

Printing Rs.400

252 Accounting-XI

Chaitra 26: XYZ Furniture Supplier cleared his advance by supplying furniture for same.

Chaitra 31: Issued a cheque of Rs.18,500 for distribution of salary for the month of Chaitra after deducting provident

fund for Rs.2,200, provident fund loan for Rs.1,000 and income tax for Rs.300.

Required: a. Journal Voucher b. Budget Sheet

Solution: Budget Sheet AGF No. 208
Budget Sub-expenditure Head No. 21111 21122 21139 22111 22231 22311 31122 31123

First Part Budget Salary
Fooding
Allowance
Water and
electricity
Repair and
maintenance
General office
expenses
Machinery

and
equipment
Furniture

Approved appropriation annual budget 427,000 240,000 8,000 12,000 12,000 5,000 10,000 100,000 40,000

Approved extra appropriation annual budget 427,000 240,000 8,000 12,000 12,000 5,000 10,000 100,000 40,000
Total
Budget transfer 3,000 7,000 6,000 3,000 4,000 0 20,000
183,000 140,000 500 1,000 1,000 400 500 40,000 10,000
Total budget 73,400 20,000

Date Voucher Code Particulars
No. No.

Second Part Release

Release upto last month

12–2 Budget release of Chaitra

Total release 256,400 160,000 3,500 8,000 7,000 3,400 4,500 40,000 30,000
Expenditure
Expenditure upto last 256,400 160,000 3,500 8,000 7,000 3,400 4,500 40,000 30,000
12–12 month 10,000 400 1,100 10,000
12–13
12–20 Issued for purchase of 8,000 8,000
12–26 typewriter
Third Part 1,500 8,000
12–31 Advance given to XYZ 8,000 (8,000)
Furniture Supplier for (8,000)
Total expenditure furniture 22,000 22,000
Balance of budget
Reimbursed petty
expenses

Cleared advance of XYZ
Furniture Supplier for
furniture

Issued cheque for
distribution of salary

297,900 182,000 3,500 8,000 7,000 3,800 5,600 50,000 38,000
129,100 58,000 4,500 4,000 5,000 1,200 4,400 50,000 2,000



VERY SHORT ANSWER QUESTIONS

VQ-1._____ The following particulars are for the month of Ashad 2053:

B.H. No. Budget Head Annual Budget Expenditure upto Jestha Rs. Expenditure of Ashad Rs.

21111 Salary ....................................................................................4..0..,.0..0..0...............................................................3..6..,.3..0..0..........................................................3,300
22612
28142 Travelling expenses ................................................................5..,.0..0..0.................................................................3..,.5..0..0.......................................................... 700
22311
Rent .......................................................................................1..2..,.0..0..0...............................................................1..1..,.0..0..0..........................................................1,000

Office expenses 8,000 7,000 800

65,000 57,800 5,800

Revolving fund balance on Ashad 31 was Rs.6,200

Required: Monthly expenditure report (Use printed form or draw your own)

Solution:

Statement of Expenditure AGF No. 210

Month of Ashad

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 400
1 2 34 56 7=(5+6) 800
39,600 0
21111 Salary 40,000 36,300 36,300 3,300 39,600 200
4,200
22612 TADA 5,000 3,500 3,500 700 4,200
12,000
28142 Rent 12,000 11,000 11,000 1,000 12,000
7,800
22311 Office expenses 8,000 7,000 7,000 800 7,800

Revolving fund balance 6,200

Total 65,000 64,000 57,800 5,800 63,600 0 63,600 1,400
88.92 8.92 2.15
Comparison of final budget ( in % ) 98.46 97.85 0.00 97.85
400 0
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

VQ-2._____ The following information are given

Budget head Annual budget. Expenditures up to Baishakh Expenditures of Jestha

TSOrafafliavcreeyllmin.ag..t.ee..rx.i.ap..le.s.n...s....e....s......................................................................................................................................................................................................................................................................1...0...2......00......,,...00......00......00......................................................................................................................................................................................................17......04......,,...00......00......00.................................................................................... 10,000
2,000

Rent ............................................................................................................1..2..,.0..0..0....................................................................8..,.0..0..0............................ 1,000

Furniture ..........................................................................................................1..0..,.0..0..0....................................................................8..,.0..0..0............................ 500

30,000 22,000 4,000

Total 172,000 122,000 17,500

Additional information
i. Total imprest fund received Rs.160,000
ii. Unclear Travelling advance Rs.5,000
Required: Statement of expenditure report for the month of Jestha (use printed form or draw your own)

Solution:

Statement of Expenditure AGF No. 210

Month of Jestha

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month 5,000 advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 20,000
1 2 34 5 6 4,000
80,000 80,000 3,000
21111 Salary 100,000 70,000 70,000 10,000 16,000 1,500
9,000 11,000 4,000
22612 TA/DA 20,000 14,000 14,000 2,000 8,500
26,000 9,000
22311 Office materials 12,000 8,000 8,000 1,000
139,500 8,500
28142 Rent 10,000 8,000 8,000 500 81.10
26,000 26,000
31123 Furniture 30,000 22,000 22,000 4,000

Revolving fund bal. 38,000

Total 172,000 160,000 122,000 17,500 5,000 134,500 32,500

Comparison of final budget ( in % ) 93.02 70.93 10.17 2.91 78.20 18.90

Bank balance = Total Release - Total Expenditure - Cash balance + Deposit received = Cash balance 500
6,000
Deposit received

254 Accounting-XI

SHORT ANSWER QUESTIONS

SQ-1. _____ From the following transactions, prepare a monthly expenditure report for the month of Marga 2055.

Budget Head Annual Budget Rs. Expenses of Marga Rs. Expenses up to Kartik Rs.

Salary................................................................................................................3..,.0..0..,.0..0..0............................................................2..5..,.0..0..0............................... 1,00,000
Water and electricity............................................................................................6..0..,.0..0..0..............................................................4..,.0..0..0............................... 20,000
Rental charges .................................................................................................1..,.2..0..,.0..0..0............................................................1..2..,.0..0..0............................... 48,000
Furniture ..............................................................................................................3..0..,.0..0..0............................................................1..5..,.0..0..0............................... 5,000

Repairs and maintenance ...................................................................................4..0..,.0..0..0............................................................1..0..,.0..0..0............................... 15,000

Total 5,50,000 66,000 1,88,000

Additional information
i. Uncleared furniture purchase advance Rs.10,000.

Solution:

Statement of Expenditure AGF No. 210
Month of Marga

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10,000 10=(3-7)
9=(7-8) 175,000
1 2 34 56 7=(5+6) 36,000
125,000 60,000
21111 Salary 300,000 100,000 100,000 25,000 125,000 10,000
24,000
22612 Water and electricity 60,000 20,000 20,000 4,000 24,000
60,000
28142 Rental charges 120,000 48,000 48,000 12,000 60,000
10,000
31123 Furniture 30,000 5,000 5,000 15,000 20,000

22321 Repairs & 40,000 15,000 15,000 10,000 25,000 25,000 15,000
maintenance

Revolving fund bal. 72,000

Total 550,000 260,000 188,000 66,000 254,000 10,000 244,000 296,000
34.18 12.00 53.82
Comparison of final budget ( in % ) 47.27 46.18 1.82 44.36
5,500 500
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

SQ-2._____ The following information was given to you.

B. H.No. Budget Head/Subhead Annual Budget Rs. Expenditure up to Marg Rs. Expenditure of Poush

21111 Salary .............................................................................................1..,.8..4..,..6..0..0..........................................................8..4..,.5..0..0................................................1.4. ,300
21139
22311 Other Allowance...................................................................................8.,..4..0..0............................................................3..,.5..0..0.................................................. 700
31123
Office expenses .................................................................................2.7...,.0..0..0..........................................................1..2..,.0..0..0..................................................2,000

Furniture .............................................................................................1.5...,.0..0..0............................................................6..,.0..0..0..................................................3,000

Total 2,35,000 1,06,000 20,000

Additional information:
i. Total imprest fund received Rs.1,32,000
Required: Statement of expenditure of the month of Poush

Solution:

Statement of Expenditure AGF No. 210
Month of Poush

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 85,800
1 2 34 56 7=(5+6) 4,200
98,800 13,000
21111 Salary 184,600 84,500 84,500 14,300 98,800 6,000
4,200
21139 Other Allowance 8,400 3,500 3,500 700 4,200
14,000
22311 Office expenses 27,000 12,000 12,000 2,000 14,000
9,000
31123 Furniture 15,000 6,000 6,000 3,000 9,000

Revolving fund 26,000
balance

Total 235,000 132,000 106,000 20,000 126,000 0 126,000 109,000
45.11 8.51 46.38
Comparison of final budget ( in % ) 56.17 53.62 0.00 53.62
5,500 500
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

SQ-3._____ The following information was given to you.

Budget heads/sub-heads Annual Budget Rs. Expenses upto Bhadra Rs. Expenses of Aswin Rs.

Salary.......................................................................................................1..,.7..0..,.4...0..0..................................................................2..6..,.4..0..0................................. 25,200

Rental charges ...........................................................................................3..6..,.0...0..0....................................................................6..,.0..0..0................................. 6,000

Office supplies ............................................................................................2..5..,.0...0..0....................................................................7..,.0..0..0................................. 2,000

Furniture .....................................................................................................3..0..,.0...0..0..................................................................1..0..,.0..0..0................................. -

Vehicle ........................................................................................................8..0..,.0...0..0............................................................................-................................ 75,000

Additional information

i. Total revolving fund received Rs.1,65,000. ii. Motor cycle purchase advance Rs.75,000
Required: Statement of expenditure

Statement of Expenditures  CHAPTER 21 255

Solution:

Statement of Expenditure AGF No. 210

Month of Aswin

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 75,000 10=(3-7)
7=(5+6) 9=(7-8) 118,800
1 2 34 5 6 24,000
51,600 51,600 16,000
21111 Salary 170,400 26,400 26,400 25,200 12,000 20,000
9,000 12,000 5,000
28142 Rental charges 36,000 6,000 6,000 6,000 10,000
75,000 9,000
22311 Office supplies 25,000 7,000 7,000 2,000
157,600 10,000
31123 Furniture 30,000 10,000 10,000 0 46.16
0
31121 Vehicle 80,000 0 0 75,000 10,000

Revolving fund bal. 115,600

Total 341,400 165,000 49,400 108,200 75,000 82,600 183,800

Comparison of final budget ( in % ) 48.33 14.47 31.69 21.97 24.19 53.84

Bank balance = Total Release - Total Expenditure - Cash balance + Deposit received = Cash balance 400
3,000
Deposit received

SQ-4._____ The following information is given:

Budget Headings Annual Budget Rs. Expenses upto Aswin Rs. Expenditure of Kartik Rs.

Salary............................................................................................................2..,.0..0..,.0..0..0..............................................................8..0..,.0..0..0................................. 30,000

Other allowance...............................................................................................1..0..,.0..0..0................................................................6..,.0..0..0................................. 1,000

Rental charges ................................................................................................5..0..,.0..0..0..............................................................2..0..,.0..0..0................................. 4,000

Office expenses...............................................................................................5..0..,.0..0..0..............................................................2..5..,.0..0..0................................. 4,000

Furniture ..........................................................................................................7..0..,.0..0..0..............................................................2..0..,.0..0..0................................. -

Required: Statement of expenditure for the month of Kartik

Solution:

Statement of Expenditure AGF No. 210
Month of Kartik

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 90,000
1 2 34 5 6 7=(5+6) 3,000
110,000 26,000
21111 Salary 200,000 80,000 80,000 30,000 110,000 21,000
7,000 50,000
21139 Allowance 10,000 6,000 6,000 1,000 7,000
24,000
28142 Rental charges 50,000 20,000 20,000 4,000 24,000
29,000
22311 Office expenses 50,000 25,000 25,000 4,000 29,000
20,000
31123 Furniture 70,000 20,000 20,000 0 20,000

Revolving fund bal. 49,000

Total 380,000 200,000 151,000 39,000 190,000 0 190,000 190,000
50.00
Comparison of final budget ( in % ) 52.63 39.74 10.26 0.00 50.00 50.00
14,000
Bank balance = Total Release - Total Expenditure - Cash balance + Deposit received = Cash balance 1,000
Deposit received 5,000

SQ-5._____ The following information is given:

Budget Heading Annual Budget Expenses up to Falgun Expenses of Chaitra

Salary.................................................................................................................3..,.0..0..,.0..0..0......................................................1..,.8..0..,.0..0..0................................. 2,10,000
Other allowance....................................................................................................4..0..,.0..0..0.........................................................2..5..,.0..0..0................................. 35,000
Telephone charges...............................................................................................9..0..,.0..0..0.........................................................1..6..,.0..0..0................................. 22,000
Office materials.....................................................................................................2..5..,.0..0..0.........................................................1..2..,.0..0..0................................. 13,000
Furniture ...............................................................................................................2..0..,.0..0..0.........................................................1..6..,.0..0..0................................. 16,000
Vehicles ................................................................................................................6..0..,.0..0..0...................................................................-................................ 50,000

Additional information: On 2059 Chaitra, advance shown by advance column on Bank Cash Book Rs.3,000 and

clearance Rs.1,200.

Required: Prepare monthly expenditure report for the month of Chaitra

Solution:

Statement of Expenditure AGF No. 210

Month of Chaitra

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 90,000
1 2 34 5 6=(7-5) 7 5,000
210,000 68,000
21111 Salary 300,000 180,000 180,000 30,000 210,000 12,000
35,000 4,000
21139 Allowance 40,000 25,000 25,000 10,000 35,000 10,000
22,000
22112 Telephone charges 90,000 16,000 16,000 6,000 22,000
13,000
22311 Office materials 25,000 12,000 12,000 1,000 13,000
16,000
31123 Furniture 20,000 16,000 16,000 0 16,000
50,000
31121 Vehicles 60,000 0 0 50,000 50,000

Revolving fund bal. 121,000

Total 535,000 370,000 249,000 97,000 346,000 0 346,000 189,000
46.54 18.13 35.33
Comparison of final budget ( in % ) 69.16 64.67 0.00 64.67
23,500 500
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

256 Accounting-XI

SQ-6. ____ Following is the statement of revenues and expenditures of District Development Office, Bhaktapur, for the month

of Kartik 2073

B.H. No. Budget Head Annual Appropriation Expenditures up to Ashwin Expenditures of Kartick

21111 Salary ...................................................................................3..5..0..,.0..0..0............................................................3..5..,.0..0..0......................................................1..0,000
21139
22612 Other allowance .........................................................................3..5..,.0..0..0..............................................................5..,.0..0..0........................................................3,000
28142
22311 Travelling expenses ...................................................................2..5..,.0..0..0..............................................................4..,.0..0..0......................................2..,.5..0..0...(.A...d..v..ance)
22313
Rent 25,000 5,000 3,000

Office materials ..........................................................................2..5..,.0..0..0..............................................................5..,.0..0..0........................................................2,000

Books & Magazines..................................................................................2..5...,.5..0...0.........................................................................3..,.0...0..0..................................................................3. ,000

Total 485,500 57,000 23,500

Required: Statement of expenditure report for the month of Kartik, 2073

Solution:

Statement of Expenditure AGF No. 210

Month of Kartik

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 305,000
1 2 34 56 7=(5+6) 27,000
45,000 18,500
21111 Salary 350,000 35,000 35,000 10,000 45,000 17,000
8,000 18,000
21139 Other allowance 35,000 5,000 5,000 3,000 8,000 19,500
6,500
22612 Travelling expenses 25,000 4,000 4,000 2,500 6,500
8,000
28142 Rent 25,000 5,000 5,000 3,000 8,000
7,000
22311 Office materials 25,000 5,000 5,000 2,000 7,000
6,000
22313 Books & Magazines 25,500 3,000 3,000 3,000 6,000

Revolving fund bal. 31,000

Total 485,500 88,000 57,000 23,500 80,500 0 80,500 405,000
11.74 4.84 16.58 83.42
Comparison of final budget ( in % ) 18.13 7,100 16.58 0.00 400

Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

SQ-7._____ Following is the statement of revenues and expenditures of District Health Office, Nawalparasi, for the month of
Ashwin 2073

B.H. No. Budget Head Annual Appropriation Expenditures up to Bhadra Expenditures of Ashwin

21111 Salary......................................................................................6..0..0..,.0..0..0...................................................................1..0..0..,.0..0..0.............................................5..0..,000
21139
22612 Other allowance .......................................................................5..0..,.0..0..0.....................................................................1..0..,.0..0..0...............................................5..,000
28142
27213 Travelling expenses 20,000 5,000 2,500 (Advance)
31123
Rent ..........................................................................................5..5..,.0..0..0.......................................................................7..,.0..0..0...............................................4..,000

Purchase of Medicine.............................................................1..8..5..,.5..0..0.....................................................................2..1..,.0..0..0.............................................2..0..,000

Furniture .................................................................................1..0..0..,.0..0..0.....................................................................2..5..,.0..0..0...............................................2..,500

Total 1,010,500 1,68,000 84,000

Required: Statement of expenditure report for the month of Ashwin, 2073
Solution:

Statement of Expenditure AGF No. 210

Month of Ashwin

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 450,000
1 2 3 4 5 6 150,000 35,000
21111 Salary 600,000 100,000 100,000 50,000 150,000 15,000 12,500
15,000 44,000
21139 Other allowance 50,000 10,000 10,000 5,000 7,500 7,500 144,500
11,000 11,000 72,500
22612 Travelling expenses 20,000 5,000 5,000 2,500 41,000 41,000
28142 Rent 55,000 7,000 7,000 4,000 27,500 27,500

27213 Purchase of Medicine 185,500 21,000 21,000 20,000 252,000
31123 Furniture 100,000 25,000 25,000 2,500 24.94

Revolving fund bal. 102,500

Total 1,010,500 270,500 168,000 84,000 0 252,000 758,500
Comparison of final budget ( in % ) 26.77 16.63 8.31 0.00 24.94 75.06
Cash balance
Bank balance = Total Release - Total Expenditure - Cash balance = 18,000 500

SQ-8._____ Prepare the monthly expenditure report from the following information.

B.H. No. Budget head Annual budget Expenses

21111 up to Aswin of Kartik
21139
22612 Salary...............................................................................................................................3..,.6..0..,.0..0..0...............................1..,.2..0..,.0..0..0......................................3..0..,000
22311
27213 Other allowance .................................................................................................................3..6..,.0..0..0....................................8..,.5..0..0........................................2..,500
31123
Travelling expenses ...........................................................................................................2..0..,.0..0..0....................................2..,.0..0..0........................................1..,500

Office expenses..................................................................................................................5..4..,.0..0..0..................................1..0..,.0..0..0........................................5..,500

Medicine .............................................................................................................................1..0..,.0..0..0.......................................5..0..0.......................................... 0
Furniture .............................................................................................................................3..5..,.0..0..0....................................6..,.0..0..0........................................3..,000

Total 5,15,000 1,47,000 42,500

Additional information:
i. Total budget release and imprest fund received Rs.2,07,000
ii. Unclear amount of advance on purchase of furniture Rs.1,500

Statement of Expenditures  CHAPTER 21 257

Solution:

Statement of Expenditure AGF No. 210

Month of Kartik

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 1,500 10=(3-7)
7=(5+6) 9=(7-8) 210,000
1 2 34 5 6 25,000
150,000 150,000 16,500
21111 Salary 360,000 120,000 120,000 30,000 11,000 11,000 38,500
3,500 3,500 9,500
21139 Other allowance 36,000 8,500 8,500 2,500 15,500 15,500 26,000

22612 Travelling expenses 20,000 2,000 1,500 500 500
9,000 7,500
22311 Office expenses 54,000 10,000 10,000 5,500
189,500
27213 Medicine 10,000 500 500 0 36.80

31123 Furniture 35,000 6,000 6,000 3,000 23,500

Revolving fund 62,000
balance

Total 515,000 207,000 147,000 42,500 1,500 188,000 325,500

Comparison of final budget ( in % ) 40.19 28.54 8.25 0.29 36.50 63.20

Bank balance = Total Release - Total Expenditure - Cash balance + Loan received = Cash balance 1,000
7,000
Loan received

SQ-9._____ The following particulars are given

Annual Budget Budget items Expenditure up to Bhadra Expenditure of Ashwin

4,26,000 Salary ......................................................................................................................................6..6..,.0..0..0.....................................................6..3..,.0..0..0..................

24,000 Other allowance........................................................................................................................4..,.0..0..0.......................................................2..,.0..0..0..................
40,000 Office supplies ..........................................................................................................................8..,.0..0..0.......................................................4..,.0..0..0..................

60,000 Office material ........................................................................................................................1..6..,.0..0..0.....................................................1..0..,.0..0..0..................

48,000 Furniture .................................................................................................................................2..0..,.0..0..0.......................................................8..,.0..0..0..................

8,000 Contingencies ...................................................................................................................................-..............................................................-.................

6,06,000 Total 1,14,000 87,000

Additional information: ii. Unclear furniture advance - Rs.8,000
i. Total imprest fund received - Rs.2,15,000
Required: Statement of expenditure

Solution:

Statement of Expenditure AGF No. 210

Month of Ashwin

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 8,000 10=(3-7)
7=(5+6) 9=(7-8) 297,000
1 2 34 56 129,000 18,000
129,000 6,000 28,000
21111 Salary 426,000 66,000 66,000 63,000 6,000 12,000 34,000
12,000 26,000 20,000
21139 Allowance 24,000 4,000 4,000 2,000 26,000 20,000 8,000
28,000 0
22311 Office supplies 40,000 8,000 8,000 4,000 0

22315 Office material 60,000 16,000 16,000 10,000 201,000
33.17
31123 Furniture 48,000 20,000 20,000 8,000

31511 Contingencies 8,000 0 00

Revolving fund bal. 101,000

Total 606,000 215,000 114,000 87,000 8,000 193,000 405,000
18.81 14.36 66.83
Comparison of final budget ( in % ) 35.48 1.32 31.85
13,000 1,000
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

SQ-10.____ The following information is given to you

B.H.No. Budget head Annual budget Expenses

21111 up to Kartik up to Mangsir
21139
22311 Salary...................................................................................................................6..,.0..0..,.0..0..0........................................2..,.0..0..,.0..0..0......................................2.,..5..0..,000
22612
31123 Other allowance .....................................................................................................4..0..,.0..0..0...........................................1..0..,.0..0..0.........................................1..5..,000
31122
31511 Office expenses...................................................................................................1..,.0..0..,.0..0..0...........................................5..0..,.0..0..0.........................................6..0..,000

Travelling expenses ...............................................................................................5..0..,.0..0..0...........................................2..0..,.0..0..0.........................................2..5..,500

Furniture .................................................................................................................7..0..,.0...0..0..........................................2..5..,.0..0..0.........................................3..0..,000

Machinery & equipment ........................................................................................8..0..,.0...0.0...........................................3..5..,.0..0..0.........................................3..5..,000
Contingency ...........................................................................................................1..0..,.0...0..0............................................2..,.0..0..0...........................................3..,000

Total 9,50,000 3,42,000 4,18,500

Additional Information:
a. Total amount received to date Rs.4,45,000.
b. Unclear amount of advance for the purchases of machinery equipment Rs.15,000.
Required: Statement of expenditures reports of Mangsir

258 Accounting-XI

Solution:

Statement of Expenditure AGF No. 210

Month of Mangsir

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7 9=(7-8) 350,000
1 2 3 4 5 6=(7-5) 250,000 250,000 25,000
15,000 15,000 40,000
21111 Salary 600,000 200,000 200,000 50,000 60,000 60,000 24,500
25,500 25,500 40,000
21139 Other allowance 40,000 10,000 10,000 5,000 30,000 30,000

22311 Office expenses 100,000 50,000 50,000 10,000 35,000

22612 Travelling expenses 50,000 20,000 20,000 5,500 3,000

31123 Furniture 70,000 25,000 25,000 5,000 418,500
44.05
31122 Machinery & 80,000 35,000 35,000 0 15,000 20,000 45,000
equipment 1,500

31511 Contingency 10,000 2,000 2,000 1,000 3,000 7,000

Revolving fund bal. 103,000

Total 950,000 445,000 342,000 76,500 15,000 403,500 531,500
55.95
Comparison of final budget ( in % ) 46.84 36.00 8.05 1.58 42.47
15,000
Cash balance = Total Release - Total Expenditure - Bank balance - Loan given = Bank balance 10,000
Loan given

SQ-11.____ Following is the statement of revenues and expenditures of District Education Office, Kapilvastu for the month of

Marg 2073.

B.H. No. Budget Head Annual Appropriation Expenditures up to Kartik Expenditures of Marg
21111 Salary ...................................................................................................................1..8..0..,.0..0..0..............................................1..0..0..,.0..0..0......................................2..5,000
21139 Other allowance.....................................................................................................3..0..,.0..0..0................................................1..0..,.0..0..0........................................3,000
22612 Travelling expenses...............................................................................................3..2..,.0..0..0..................................................6..,.0..0..0........................................4,000
22311 Office materials......................................................................................................2..5..,.0..0..0..................................................6..,.0..0..0........................................2,000
28142 Rent........................................................................................................................3..6..,.0..0..0..................................................9..,.0..0..0........................................2,000
22321 Repairs and Maintenance .....................................................................................1..2..,.0..0..0..................................................4..,.0..0..0........................................2,000
22212 Fuel .......................................................................................................................3..2..,.0..0..0..................................................8..,.0..0..0........................................3,000
22412 Other Service charge.............................................................................................2..5..,.0..0..0..................................................5..,.0..0..0........................................1,000
Total 372,500 148,000 42,000

Additional Information

i. Total of Imprest Fund Released, Rs. 205,000
ii. Loan provided to District Development Office, Kapilbastu Rs. 8,000 yet to be cleared.

Required: Expenditure Report for the month of Marg:
Solution:

Statement of Expenditure AGF No. 210

Month of Marg

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 55,000
1 2 34 5 6 125,000 15,000
125,000 13,000 20,000
21111 Salary 180,000 100,000 100,000 25,000 13,000 10,000 10,000
10,000 8,000 10,000
21131 Local allowance 30,000 10,000 10,000 3,000 8,000 11,000 5,000
11,000 6,000 15,000
22311 Office expenses 32,000 6,000 6,000 4,000 6,000 11,000 5,000
11,000 6,000
22711 Miscellaneous 25,000 6,000 6,000 2,000 6,000

27213 Medicines 36,000 9,000 9,000 2,000

22313 Books and Materials 12,000 4,000 4,000 2,000

31122 Machinery 32,000 8,000 8,000 3,000

31511 Contingencies 25,000 5,000 5,000 1,000

Revolving fund bal. 57,000

Total 372,000 205,000 148,000 42,000 190,000 0 190,000 135,000
51.08 0.00 51.08 36.29
Comparison of final budget ( in % ) 55.11 39.78 11.29
17,000 Cash balance 0
Bank balance = Total Release - Total Expenditure - Cash balance + Deposit received - Loan given = Deposit received 10,000
Loan given 8,000

LONG ANSWER QUESTIONS

LQ-1._____ The following information are given

Budget head Annual budget Rs. Expenditures up to Magh Rs. Expenditures of Falgun Rs.

Salary........................................................................................................4.0...0..,.0..0..0................................................................9..0..,.0..0..0.................................... 60,000
Other allowance............................................................................................8..,.0..0..0..................................................................1..,.8..0..0.................................... 600
Travelling expenses ..........................................................................................4..0..,.0...0..0.......................................................................8...,.0..0..0....................................... 4,000
Office materials...........................................................................................3..6..,.0..0..0..................................................................9..,.0..0..0.................................... 4,000
Machinery ..............................................................................................2.8...0..,.0..0..0................................................................7..9..,.0..0..0.................................... 31,400

Total 764,000 187,800 100,000

Additional information

i. Total revolving fund received Rs.424,000 ii. Unclear TA/DA advance 2,600
Required: Statement of expenditure

Statement of Expenditures  CHAPTER 21 259

Solution:

Statement of Expenditure AGF No. 210

Month of Falgun

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 2,600 10=(3-7)
7=(5+6) 9=(7-8) 250,000
1 2 34 5 6 5,600
150,000 150,000 28,000
21111 Salary 400,000 90,000 90,000 60,000 2,400 23,000
12,000 2,400 169,600
21139 Other allowance 8,000 1,800 1,800 600 13,000
9,400
22612 Travelling expenses 40,000 8,000 8,000 4,000 110,400
13,000
22311 Office materials 36,000 9,000 9,000 4,000 287,800
37.67 110,400
31122 Machinery 280,000 79,000 79,000 31,400

Revolving fund bal. 236,200

Total 764,000 424,000 187,800 100,000 2,600 285,200 476,200
62.33
Comparison of final budget ( in % ) 55.50 24.58 13.09 0.34 37.33
1,000
Bank balance = Total Release - Total Expenditure - Cash balance = 135,200 Cash balance

LQ-2._____ The following information are given

Budget items Annual budget Expenditures up to Falgun Rs. Expenditures of Chaitra Rs.

Salary ...........................................................................................4..5..0..,.0..0..0..................................................................3..0..0..,.0..0..0......................................... 38,000

Travelling expenses ..........................................................................5..0..,.0..0..0....................................................................3..2..,.0..0..0......................................... 5,000

Electricity and Water ........................................................................2..0..,.0..0..0....................................................................1..5..,.0..0..0......................................... 1,000

Miscellaneous ................................................................................1..4..0..,.0..0..0....................................................................9..5..,.0..0..0......................................... 12,000

Furniture ............................................................................................7..5..,.0..0..0....................................................................7..0..,.0..0..0.........................................

Machinery & tools 225,000 200,000

Total 960,000 712,000 56000

Additional information

i. Total current revolving fund received Rs. 9,20,000 ii. Other allowance advance Rs. 2,000
Required: Statement of expenditure

Solution:

Statement of Expenditure AGF No. 210

Month of Chaitra

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month 2,000 advance
month month 10=(3-7)
9=(7-8) 112,000
1 2 34 56 7=(5+6) 13,000
338,000 4,000
21111 Salary 450,000 300,000 300,000 38,000 338,000 33,000
35,000 5,000
22612 Travelling expenses 50,000 32,000 32,000 5,000 37,000 25,000
16,000
22111 Electricity &Water 20,000 15,000 15,000 1,000 16,000
107,000
22711 Miscellaneous 140,000 95,000 95,000 12,000 107,000
70,000
31123 Furniture 75,000 70,000 70,000 0 70,000
200,000
31122 Machinery & tools 225,000 200,000 200,000 0 200,000

Revolving fund bal. 208,000

Total 960,000 920,000 712,000 56,000 768,000 2,000 766,000 192,000
74.17 5.83 20.00
Comparison of final budget (in %) 95.83 80.00 0.21 79.79
151,000 1,000
Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

LQ-3._____ Following information of District Education Office are provided to you

B.H. No. Budget Head Annual Budget Expenditure up to Falgun Expenditure up to Chaitra

21111 Salary............................................................................................2..0..0..,.0..0...0..................................................1..0..0..,.0..0..0...........................................................130,000
21139
22112 Other allowance..............................................................................5..0..,.0...0..0....................................................3..0..,.0..0..0........................................................... 40,000
22311
31123 Communication Charge .................................................................2..0..,.0...0..0......................................................5..,.0..0..0........................................................... 7,000
31121
Office expenses ............................................................................1..5..,.0...0..0....................................................1..0..,.0..0..0........................................................... 11,000

Furniture .........................................................................................1..3..,.5...0..0......................................................7..,.5..0..0........................................................... 8,500

Vehicles 80,000 50,000 50,000

Additional Information:

i. Amount received on revolving fund Rs. 3,50,000.

ii. Bank cash book shown Rs. 5,000 in advance column and Rs. 2,000 in advance clearance column.
Required: Prepare monthly expenditure report for the month of Chaitra.

Solution:

Statement of Expenditure AGF No. 210

Month of Chaitra

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. 3 month advance
1 2 200,000 month month 10=(3-7)
21111 Salary 50,000 4 5 6=(7-5) 9=(7-8) 70,000
21139 Other allowance 20,000 100,000 7 10,000
Communication 30,000 100,000 30,000 130,000
22112 Charge 15,000 130,000
Office expenses 5,000 30,000 10,000 40,000
22311 40,000
10,000
5,000 2,000 7,000 7,000 13,000

10,000 1,000 11,000 11,000 4,000

260 Accounting-XI

31123 Furniture 13,500 7,500 7,500 1,000 8,500 8,500 5,000
50,000 0 50,000 50,000 30,000
31121 Vehicles 80,000 50,000
202,500 44,000 132,000
Revolving fund bal. 147,500 53.50 11.62 34.87

Total 378,500 350,000 103,000 246,500 0 246,500 500

Comparison of final budget ( in % ) 92.47 65.13 0.00 65.13

Bank balance = Total Release - Total Expenditure - Cash balance = Cash balance

MLQ-4._____ The following information is given

Budget Heads Annual Budget Expenditure upto Magh Expenditure of Magh

Salary.................................................................................................................6..,.0..0..,.0..0..0.......................................................4..0..0..,.0..0..0................................. 50000

Other allowance....................................................................................................4..8..,.0..0..0.........................................................2..5..,.0..0..0................................. 5000

Rent ......................................................................................................................6..0..,.0..0..0.........................................................4..0..,.0..0..0................................. 5,000

Office Supplies .....................................................................................................7..2..,.0..0..0.........................................................4..5..,.0..0..0................................. 4,000

Furniture ............................................................................................................1..,.0..0..,.0..0..0.........................................................6..0..,.0..0..0.................................

Additional information

i. Total revolving fund received Rs.6,30,000 ii. Petty cash fund balance Rs.1,000

iii. Deposited from office suppliers supplies Rs.2000
Required: Statement of expenditure for the month of Magh

Solution:

Statement of Expenditure AGF No. 210

Month of Magh

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 200,000
1 2 3 4 5=(7-6) 6 7 400,000 23,000
400,000 25,000 20,000
21111 Salary 600,000 350,000 350,000 50,000 25,000 40,000 27,000
40,000 45,000 40,000
21139 Allowance 48,000 20,000 20,000 5,000 45,000 60,000
60,000
28142 Rent 60,000 35,000 35,000 5,000

22311 Office Supplies 72,000 41,000 41,000 4,000

31123 Furniture 100,000 60,000 60,000 0

Revolving fund bal. 124,000

Total 880,000 630,000 506,000 64,000 570,000 0 570,000 310,000

Comparison of final budget ( in % ) 71.59 57.50 7.27 64.77 0.00 64.77 35.23

Bank balance = Total Release - Total Expenditure - Cash balance + Loan received = 61,000 Cash balance 1,000
2,000
Loan received

LQ-5._____ The following information is given

Budget head Annual budget Rs. Expenditure upto Baishakh Rs. Expenditure of Jestha Rs.

Salary.....................................................................................................1..,.0..0..,.0..0..0.....................................................................7..0..,.0..0..0................................. 10,000
Travelling expenses .................................................................................2..0..,.0..0..0.....................................................................1..4..,.0..0..0................................. 2,000
Office materials.........................................................................................1..2..,.0..0..0.......................................................................8..,.0..0..0................................. 1,000
Rent ..........................................................................................................1..0..,.0..0..0.......................................................................8..,.0..0..0................................. 500
Furniture .................................................................................................3..0..,.0..0..0.....................................................................2..2..,.0..0..0................................. 4,000

Additional Information: iii. Unclear TA/DA advance Rs.5,000.
i. Total imprest fund received Rs. 1,60,000.
iv. Deposit received from contractor Rs. 6,000.

Required: Statement of Expenditure Report for the month of Jestha (Use printed form or draw your own)
Solution:

Statement of Expenditure AGF No. 210

Month of Jestha

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month 5,000 advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 20,000
1 2 34 5 6 80,000 4,000
80,000 11,000 3,000
21111 Salary 100,000 70,000 70,000 10,000 16,000 9,000 1,500
9,000 8,500 4,000
22612 TA/DA 20,000 14,000 14,000 2,000 8,500 26,000
26,000
22311 Office materials 12,000 8,000 8,000 1,000

28142 Rent 10,000 8,000 8,000 500

31123 Furniture 30,000 22,000 22,000 4,000

Revolving fund bal. 38,000

Total 172,000 160,000 122,000 17,500 139,500 5,000 134,500 32,500
81.10 18.90
Comparison of final budget ( in % ) 93.02 70.93 10.17 2.91 78.20
26,000 500
Bank balance = Total Release - Total Expenditure - Cash balance + Loan received = Cash balance 6,000
Loan received

LQ-6._____ The following are the transactions in the books of District Education Office, Sunsari for 2073

Budget Head Annual Budget Expenses up to Magh Expenses up to Falgun

Salary ...............................................................................................................................6..0..,.0..0..0................................................3..5..,.0..0..0........................... 40,000
Telephone and Trunk ..........................................................................................................1..0..,.0..0..0..................................................3..,.5..0..0........................... 4,500
Office goods & Services......................................................................................................1..8..,.0..0..0..................................................7..,.0..0..0........................... 9,000
Operational grant ...............................................................................................................3..9..,.0..0..0................................................2..1..,.0..0..0........................... 30,000
Productive Materials............................................................................................................5..0..,.0..0..0................................................1..8..,.0..0..0........................... 25,000

Statement of Expenditures  CHAPTER 21 261

Additional Information
i. Amount received on revolving fund to date, Rs. 115,000
ii. Advance column of bank cash book showed Rs. 5,000 in the debit side and Rs. 3,000 in credit side respectively.
Required: Expenditure Report for the month of Falgun

Solution:

Statement of Expenditure AGF No. 210

Month of Falgun

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7 9=(7-8) 20,000
1 2 34 5=(7-6) 6 40,000 5,500
4,500 40,000
21111 Salary 60,000 5,000 5,000 35,000
9,000 4,500
22112 Telephone & Trunk 10,000 1,000 1,000 3,500
30,000
22311 Office goods & 18,000 2,000 2,000 7,000 25,000 9,000 9,000
Services
108,500
26412 Operational grant 39,000 9,000 9,000 21,000 61.30 30,000 9,000
7,000 18,000 25,000 25,000
22521 Productive Materials 50,000 7,000

Revolving fund 91,000
balance

Total 177,000 115,000 24,000 84,500 0 108,500 68,500
13.56 47.74 0.00 61.30 38.70
Comparison of final budget ( in % ) 64.97 Cash balance
6,000 500
Bank balance = Total Release - Total Expenditure - Cash balance =

LQ-7. ____ Following transactions were extracted from the record of Local Development Office, Morang

Budget Head Annual Budget Expenses of Jestha Expenses up to Baishakh

Salary .........................................................................................................................3.6...0..,.0..0..0...............................................3..0..,.0..0..0................................. 240,000

Travelling expenses .....................................................................................................5..0..,.0..0..0.................................................4..,.5..0..0................................. 30,500

Office goods .................................................................................................................7..5..,.0..0..0.................................................5..,.0..0..0................................. 50,000

Furniture .......................................................................................................................2.2...5..,.0..0..0...............................................1..0..,.0..0..0................................. 125,500

Public Construction and Maintenance ........................................................................4.2...0..,.0..0..0...............................................2..0..,.0..0..0................................. 280,000

Machinery and Equipment ...........................................................................................1.7...5..,.5..0..0.............................................1..3..0..,.5..0..0................................. 10,000

Additional Information
Advance of Rs. 110,000 for purchase of computer not yet cleared.

Required: Prepare expenditure report for the month of Jestha

Solution:

Statement of Expenditure AGF No. 210
Month of Jestha

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 90,000
1 2 34 5 6 7=(5+6) 15,000
270,000 20,000
21111 Salary 360,000 240,000 240,000 30,000 270,000 89,500
35,000
22612 TA/DA 50,000 30,500 30,500 4,500 35,000
55,000
22311 Office goods 75,000 50,000 50,000 5,000 55,000
135,500
31123 Furniture 225,000 125,500 125,500 10,000 135,500

31151 Public Construction 420,000 280,000 280,000 20,000 300,000 300,000 120,000
and Maintenance

31122 Machinery and 175,500 10,000 10,000 130,500 140,500 110,000 30,500 35,000
Equipment

Revolving fund 200,000
balance

Total 1,305,500 936,000 736,000 200,000 936,000 110,000 826,000 369,500
71.70
Comparison of final budget ( in % ) 71.70 56.38 15.32 8.43 63.27 28.30
30,000
Bank balance = Total Release - Total Expenditure - Cash balance + Loan received = Cash balance 500
30,500
Loan received

LQ-8._____ The following particulars are given:

B. H. No. Budget Head Annual Appropriation Expenditure of Shrawan

21111 Salary..................................................................................................................................................2..,.0..0..,.0..0..0..............................................................1..7..,000
22612
22311 Travelling expenses ..............................................................................................................................2..0..,.0..0..0................................................................2..,000
31123
31122 General office expenses .......................................................................................................................2..8..,.0..0..0................................................................2..,000
Furniture ..............................................................................................................................................3..2..,.0..0..0................................................................2..,000

Machinery & equipment ........................................................................................................................5..0..,.0..0..0................................................................4..,000

Total 3,30,000 27,000

Additional information:

i. Preliminary revolving fund received Rs.55,000. ii. Uncleared advance of furniture Rs.1000

Required: Statement of expenditure for the month of Shrawan

262 Accounting-XI

Solution:

Statement of Expenditure AGF No. 210

Month of Shrawan

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
of Financial Code current month upto current 8 excluding budget
Financial upto current upto last advance
Code No. month month month 1,000 10=(3-7)
7=(5+6) 9=(7-8) 183,000
1 2 34 5 6 17,000 18,000
17,000 26,000
21111 Salary 200,000 17,000 2,000 2,000 30,000
2,000 2,000 46,000
22612 Travelling expenses 20,000 2,000 2,000
4,000 1,000
22311 General office exp. 28,000 2,000 4,000
27,000
31123 Furniture 32,000 2,000 8.18

31122 Machinery & equip. 50,000 4,000

Revolving fund bal. 55,000

Total 330,000 55,000 0 27,000 1,000 26,000 303,000
91.82
Comparison of final budget ( in % ) 16.67 0.00 8.18 0.30 7.88
500
Bank balance = Total Release - Total Expenditure - Cash balance = 27,500 Cash balance

LQ-9._____ The following information is given

Budget Items Annual Budget Expenditure Budget release upto Bhadra

upto Bhadra of Bhadra

Salary.........................................................................................................4..8..,.0..0..0.......................................8..,.0..0..0.............................4..,.0..0..0............................ 4,000

Other allowance...........................................................................................4..,.8..0..0..........................................8..0..0................................4..0..0............................ 400

Travelling expenses ...........................................................................................3..,..6..0..0.............................................4..0...0..................................2..0...0.............................. 200

Rent .............................................................................................................6..,.0..0..0.......................................1..,.0..0..0.............................1..,.0..0..0............................ -

Furniture .........................................................................................................4..0..0..........................................2..0..0.....................................-........................... 200

Machinery ....................................................................................................3..,.2..0..0.......................................3..,.0..0..0.............................3..,.0..0..0............................ -

Total 66,000 13,400 8,600 4,800

Additional information:
i. Revolving fund balance Rs.10,000
ii. Unclear machinery advance Rs.3,000
Prepare a monthly expenditure report of Bhadra

Solution:

Statement of Expenditure AGF No. 210

Month of Bhadra

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 40,000
1 2 34 5 6 4,000
8,000 8,000
21111 Salary 48,000 4,000 4,000 4,000 800
800
21139 Allowance 4,800 400 400 400 400

22612 Transfer travelling 3,600 200 200 200 1,000 400 3,200
allowance 200

28142 Rent 6,000 0 0 1,000 3,000 1,000 5,000
200 200
31123 Furniture 400 200 200 0 13,400 0 200
20.30
31122 Machinery 3,200 0 0 3,000 3,000

Revolving fund bal. 10,000

Total 66,000 14,800 4,800 8,600 3,000 10,400 52,600
79.70
Comparison of final budget ( in % ) 22.42 7.27 13.03 4.55 15.76
100
Bank balance = Total Release - Total Expenditure - Cash balance = 1,300 Cash balance

LQ-10.____ You are provided the following particulars of an office of the government of Nepal for the month of Asoj

Budget Items Annual Budget Expenditure of Asoj Budget release upto Asoj

Salary .........................................................................................................................2..,.0..0..,.0..0..0..............................................3..,.5..0..0................................... 30,000

Water & electricity..............................................................................................................1..,.0..0..0...................................................5..0................................... 100

General Office expenses...................................................................................................2..,.0..0..0.................................................1..0..0................................... 500

Repair & maintenance..........................................................................................................5..0..0.................................................2..0..0................................... -

Miscellaneous ....................................................................................................................1..,.5..0..0...................................................5..0................................... 200

Vehicles ...........................................................................................................................2..0..,.0..0..0......................................................-.................................. -

Total 2,25,000 3,900 30,800

Additional information:
i. Total imprest fund release received Rs.38,000
ii. Advance column of bank cash book showed Rs.8,000 in given column and Rs.1,000 in clearance column.
Required: Monthly expenditure report of Aswin

Statement of Expenditures  CHAPTER 21 263

Solution:

Statement of Expenditure AGF No. 210

Month of Asoj

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
9=(7-8) 166,500
1 2 34 5 6 7=(5+6) 850
33,500 1,400
21111 Salary 200,000 30,000 30,000 3,500 33,500
150
22111 Water & electricity 1,000 100 100 50 150
600
22311 General Office exp. 2,000 500 500 100 600

22221 Repair & 500 0 0 200 200 200 300
maintenance

22711 Miscellaneous 1,500 200 200 50 250 250 1,250
0 0 20,000
31121 Vehicles 20,000 0 0 0

Revolving fund 7,200
balance

Total 225,000 38,000 30,800 3,900 34,700 0 34,700 190,300
84.58
Comparison of final budget ( in % ) 16.89 13.69 1.73 15.42 0.00 15.42
300
Bank balance = Total Release - Total Expenditure - Cash balance = 3,000 Cash balance

LQ-11.____ From the following information of a government office where expenditure of previous month released in the

following month, prepare a statement of expenditure for the month of Kartik.

Budget Heads Annual Appropriation Expenditure of Kartik
upto Asoj

Salary .............................................................................................................................................2..,.0..0..,.0..0..0...............................................3..3..,.5..0..0.............. 3,500

Travelling expenses ..............................................................................................................................5..0..0.........................................................-............. 100

Water and electricity............................................................................................................................1..,.0..0..0....................................................1..5..0.............. 100

General office expenses .....................................................................................................................2..,.0..0..0....................................................6..0..0.............. 200

Rent .....................................................................................................................................................6..,.0..0..0.................................................1..,.5..0..0.............. 500

Fuel and oil ..........................................................................................................................................1..,.0..0..0.........................................................-............. 150

Vehicles .............................................................................................................................................2..0..,.0..0..0.........................................................-............. 18,000

Contingencies ......................................................................................................................................1..,.5..0..0....................................................5..0..0.............. 200

Total 2,32,000 36,250 22,750

Additional information:
i. Balance on revolving fund release Rs.28,000
iii. Vehicles advance taken by a section officer Mr. Radha Krishna of Rs.18,000 is not cleared at all.
iv. Cash received on clearance of a salary advance to be deposited into bank Rs.200.

Solution:

Statement of Expenditure AGF No. 210
Month of Jestha

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
of Financial Code current month upto current 8 excluding budget
Financial upto current upto last advance
Code No. month month month 10=(3-7)
9=(7-8) 163,000
1 2 34 5 6 7=(5+6)
37,000
21111 Salary 200,000 33,500 33,500 3,500 37,000

22612 Transfer travelling 500 0 0 100 100 100 400
allowance

22111 Water and electricity 1,000 150 150 100 250 250 750
800 800 1,200
22311 General office exp. 2,000 600 600 200 2,000 2,000 4,000
150 150
28142 Rent 6,000 1,500 1,500 500 18,000 850
700 0 2,000
22212 Fuel and oil 1,000 0 0 150 700
800
31121 Vehicles 20,000 0 0 18,000 18,000

31511 Contingencies 1,500 500 500 200

Revolving fund bal. 28,000

Total 232,000 64,250 36,250 22,750 59,000 18,000 41,000 173,000
25.43 74.57
Comparison of final budget ( in % ) 27.69 15.63 9.81 7.76 17.67
5,450 0
Bank balance = Total Release - Total Expenditure - Cash balance + Payables = Cash balance 200

Payables

LQ-12.____ District Irrigation Office, Bharatpur furnishes the following information.

Budget Head Budget Approved Budget release upto Falgun Expenditure of Falgun

Salary..................................................................................................................1..8..,.0..0..0....................................................................9..,.0..0..0.......................... 1,500

Other allowance....................................................................................................2..,.0..0..0....................................................................1..,.0..0..0.......................... 200

Staff training .........................................................................................................3..,.0..0..0....................................................................2..,.0..0..0.......................... -

General office expenses ......................................................................................4..,.0..0..0....................................................................2..,.0..0..0.......................... 300

Fuel and oil ...........................................................................................................5..,.0..0..0....................................................................3..,.0..0..0.......................... 500

Subsidy to social security ...................................................................................1..0..,.0..0..0....................................................................6..,.0..0..0.......................... 1,000
Furniture .............................................................................................................1..,.0..0..0....................................................................1..,.0..0..0.......................... -

Total 43,000 24,000 3,500

264 Accounting-XI

Additional information:

i. Revolving fund balance at the end of Falgun Rs.5,000
ii. Advance column of bank cash book showed debit total Rs.6,700 and credit total Rs.5,200.
Required: Monthly expenditure report of Falgun

Solution:

Statement of Expenditure AGF No. 210

Month of Falgun

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7=(5+6) 9=(7-8) 7,500
1 2 34 56 800
10,500 10,500 1,000
21111 Salary 18,000 9,000 9,000 1,500 1,200 1,700
2,000 1,200 1,500
21139 Allowance 2,000 1,000 1,000 200 2,300
3,500 2,000
22511 Staff training 3,000 2,000 2,000 0
7,000 2,300
22311 General office exp. 4,000 2,000 2,000 300
1,000 3,500
22212 Fuel and oil 5,000 3,000 3,000 500
27,500
27111 Subsidy to social 10,000 6,000 6,000 1,000 63.95 7,000 3,000
security

31123 Furniture 1,000 1,000 1,000 0 1,000 0

Revolving fund bal. 5,000

Total 43,000 29,000 24,000 3,500 0 27,500 15,500
55.81 8.14 0.00 63.95 36.05
Comparison of final budget ( in % ) 67.44 Cash balance
1,300 200
Bank balance = Total Release - Total Expenditure - Cash balance

LQ-13.____ Prepare a statement of expenditure from the following particulars

Budget Head Annual Budget Expenditure upto Chaitra Release upto Chaitra

Salary....................................................................................................................7..5..,.0..0..0.........................................................5..5..,.0..0..0................................. 45,000

Communication.......................................................................................................2..,.4..0..0...........................................................1..,.5..0..0................................. 1,200

General office expenses ........................................................................................3..,.0..0..0...........................................................2..,.0..0..0................................. 1,800
Rent .....................................................................................................................1..2..,.0..0..0...........................................................9..,.0..0..0................................. 8,000

Repair & maintenance............................................................................................4..,.8..0..0...........................................................3..,.0..0..0................................. 3,000

Fuel .......................................................................................................................3..6..,.0..0..0.........................................................2..5..,.0..0..0................................. 20,000

Production material .............................................................................................4..8..,.0..0..0.........................................................4..0..,.0..0..0................................. 35,000

Total 1,81,200 1,35,500 1,14,000

Additional information:
i. Bank order received including budget release and reimbursement to it amounted to Rs.1,50,000
ii. Unclear production material advance Rs.5,000
Required: Statement of expenditure

Solution:

Statement of Expenditure AGF No. 210

Month of Chaitra

Expenditure/ Expenditure/ Name Final budget Release Expenditure Expenditure of Expenditure Advance Expenditure Balance of
Financial of Financial Code upto current upto last current month upto current 8 excluding budget
Code No. month advance
month month 10=(3-7)
7 9=(7-8) 20,000
1 2 3 4 5 6=(7-5) 55,000 900
1,500 55,000 1,000
21111 Salary 75,000 45,000 45,000 10,000 2,000 3,000
9,000 1,500
22112 Communication 2,400 1,200 1,200 300
3,000 2,000
22311 General office exp. 3,000 1,800 1,800 200
25,000 9,000
28142 Rent 12,000 8,000 8,000 1,000 40,000

22221 Repair & 4,800 3,000 3,000 0 135,500 3,000 1,800
maintenance 74.78

22212 Fuel 36,000 20,000 20,000 5,000 20,000 25,000 11,000
35,000 8,000
22521 Production material 48,000 35,000 35,000 5,000 5,000

Revolving fund bal. 36,000

Total 181,200 150,000 114,000 21,500 5,000 130,500 45,700

Comparison of final budget ( in % ) 82.78 62.91 11.87 2.76 72.02 25.22

Loan given = Total Release - Total Expenditure - Cash & Bank balance + Loan received = Cash & bank balance 4,500
10,000
Loan received

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