Single and Double Entry System CHAPTER 16 201
Solution, Statement of affairs
as on … …
Liabilities
Sundry creditors .................................................................. Amount Assets Amount
Bank overdraft ..................................................................... 15,000
Closing capital (bal. figure).................................................. 12,000 Cash in hand and bank .............................................. 21,000
6,000 Sundry debtors ........................................................... 11,000
Total 45,000 Furniture ..................................................................... 9,000
Stock........................................................................... 7,000
Bills receivable ........................................................... 63,000
63,000 Total Amount
Statement of profit and loss 57,000
for the year ended … … 40,000
17,000
Particulars Amount
Closing capital ......................................................................................................................................................... 45,000
Add: Drawings (1,000x12) .................................................................................................................................. 12,000
Adjusted capital ..........................................................................................................................................
Less: Opening capital...........................................................................................................................................
Profit for the year......................................................................................................................................
SQ-8. _____ A trader started business with cash Rs. 3,00,000 on January 1, 2010. At the end of the year his position of assets
and liabilities are:
Furniture:............................................................Rs. 30,000 Creditors: ............................................................. Rs. 40,000
Debtors: ..........................................................Rs. 1,30,000 Outstanding expenses: .......................................... Rs. 30,000
Inventory: ........................................................Rs. 2,50,000 Bank balance: .................................................... Rs. 1,00,000
i. He further invested Rs. 25,000 during the year ii. Bad debts Rs. 3,000
iii. Depreciation is to be provided at 10% on furniture.
Required: a. Closing statement of affairs b. Statement of Profit and Loss
Solution,
Closing statement of affairs
Capital and Liabilities Amount Rs. Assets Amount Rs.
Creditors ....................................................................................................4..0..,.0..0..0......F..u..r.n...it.u..r..e.............................................................3..0..,.0..0..0....
Outstanding expenses ..............................................................................3..0..,.0..0..0......L..e..s..s..:..d..e..p..r.e..c..i.a..t.i.o..n................................................3..,.0..0..0.... 27,000
Closing capital (bal figure).......................................................................4..3..4..,.0..0..0......D...e..b..t.o..r.s.............................................................1..3..0..,.0..0..0....
Less: bad debts .................................................3,000 127,000
Inventory ..........................................................................................2..5...0..,0...0..0......................................................
Bank balance....................................................................................1..0..0...,0...0..0......................................................
504,000 504,000
Statement of Profit or loss Amount Rs.
434,000
Particulars –
Closing capital ................................................................................................................................................................................................. 434,000
Add: Drawings during the year.................................................................................................................................................................... 25,000
409,000
Total 300,000
Less: Additional capital................................................................................................................................................................................. 109,000
Adjusted capital
Less: Opening capital...................................................................................................................................................................................
Profit for the year
SQ-9. _____ A trader started business with a capital of Rs.1,00,000 on 1st Baisakh 2062. He withdrew Rs.1,000 per month for
his private expenses. At the end of the year, his position was as under:
Stock 60,000 Debtors 10,000
Furniture 20,000 Cash 19,000
Creditors 15,000 Machinery 40,000
Investment 20,000 Bank loan 18,000
10 percent interest on bank loan for 1 year is to be paid. b. Statement of profit and loss
Required: a. Closing statement of affairs
Solution,
Statement of affairs
as on 31st Chaitra, 2062
Liabilities Amount Assets Amount
Bank loan................................................................. 18,000 60,000
Add: Interest payable @ 10% ................................... 1,800 Stock ........................................................................... 20,000
Creditors 19,800 Furniture...................................................................... 20,000
Closing capital (bal. figure) 15,000 Investment .................................................................. 10,000
134,200 Debtors ....................................................................... 19,000
Total Cash............................................................................ 40,000
Machinery ................................................................... 169,000
169,000 Total
202 Accounting-XI
Statement of profit and loss
for the year ended 31st Chaitra, 2062
Particulars Amount Amount
Closing capital ......................................................................................................................................................................................1..3..4..,.2..0..0 146,200
Add: Drawings (1,000x12 months) ....................................................................................................................................................1..2..,.0..0..0 100,000
Adjusted capital 46,200
Less: Opening capital...................................................................................................................................................................................
Profit for the year
SQ-10. ____ A trader who keeps his books of accounts on single entry system provided you the following assets and liabilities at
the end of Chaitra.
Machinery 50,000 Bills Receivable 10,000
Land & Building 1,20,000 Debtors 30,000
Furniture 25,000
Creditors 40,000 Bills Payable 50,000
20,000 Cash at Bank
The trade started its business on 1st Baisakh, with a capital of Rs. 2,00,000. Drawings during the year were Rs.15,000.
Depreciate machinery and furniture by 10%. Write off bad debt of Rs. 2,000.
Required: a.Statement of affairs to find out closing capital b. Statement of profit and loss
Solution,
Statement of affairs
as on 31st Chaitra, …...
Liabilities Amount Assets Amount
Creditors ........................................................................................2..0..,.0..0..0..................M...a..c..h..i.n..e..r.y...........................................................5..0...,.0..0..0...
Bills payable ..................................................................... 25,000 Less: Depreciation (10%).............................................5,000 45,000
Closing capital (bal. figure)..........................................................2..4..4..,.0..0..0..................F..u..r..n..it.u...r.e.............................................................4..0...,.0..0..0...
Less: Depreciation (10%).............................................4,000 36,000
Land and building 120,000
Bills receivable 10,000
Debtors ............................................................ 30,000
Less: New bad debts ...................................................2,000 28,000
Cash at bank 50,000
289,000
Total 289,000 Total
Statement of profit and loss
for the year ended 31st Chaitra, … ...
Particulars Amount Amount
Closing capital 244,000 259,000
Add: Drawings...................................................................................................................................................................................1..5..,.0..0..0. 200,000
59,000
Adjusted capital................................................................................................................................................................................
Less: Opening capital...................................................................................................................................................................................
Profit for the year..............................................................................................................................................................................
SQ-11. ____ Kalu started business with Rs.1,00,000 and Furniture Rs.40,000 on Baishak 1, 2061. His position on 31st chaitra
2061 is as follows:
Cash ..........................................................................5,000 Bank............................................................................ 30,000
Creditors ..................................................................10,000 Machinery ..................................................................... 2,000
Bills payable ...............................................................2,000 Debtors ......................................................................... 4,000
His drawing during the year was Rs.500 per month. Write off bad debts of Rs.200 and provision for bad debts @ 10%.
Required: a. Closing statement of affairs to find out closing capital b. Statement of Profit and loss
Solution,
Statement of affairs
as on 31st Chaitra, 2061
Liabilities Amount Assets Amount
Debtors.............................................................. 4,000
Creditors ........................................................................................1..0..,.0..0..0...................4..,.0..0..0...............................................................................
Bills payable ....................................................................................2..,.0..0..0......L..e..s..s..:.....N..e..w....b..a..d...d..e..b..t.s........................................................2..0..0....
Closing capital (bal. figure)............................................................6..8..,.4..2..0..................................................................................................3..,.8..0..0
Less: New prov. for bad debts (10%)............................ 380 3,420
Cash ............................................................................ 5,000
Bank ............................................................................ 30,000
Machinery.................................................................... 2,000
Furniture.............................................................................................4..0..,.0..0...0......................................................
Total 80,420 Total 80,420
Statement of profit and loss
Closing capital for the year ended 31st Chaitra, 2061 Amount Amount
Add: Drawings (500x12) Particulars 68,420 74,420
6,000 140,000
Adjusted capital
Less: Opening capital (100,000+40,000) (65,580)
Loss for the year
Single and Double Entry System CHAPTER 16 203
SQ-12. ____ A trader who keeps his books of account under single entry system supplied to you the following summary of
assets and liabilities of his business for the year ending in Chaitra 2064:
Accounts receivable (Debtors)............................................ Rs.55,000 Stock in trade ............................................................. Rs.30,000
Sundry creditors .................................................................. Rs.60,000 Plant and machinery .................................................. Rs.60,000
Vehicles ............................................................................... Rs.20,000 Cash at bank .............................................................. Rs.40,000
Furniture .............................................................................. Rs.20,000 Loan from friends ....................................................... Rs.10,000
Prepaid rent......................................................................... Rs.5,000
The capital at the beginning of the business consisted cash of Rs.10,000. Bank balance of Rs.50,000 and trading goods
Rs.20,000. His monthly drawing was Rs.600 for twelve months.
Additional information:
i. Depreciate plant by 10%. ii. Prepaid rent expired to the extent of Rs. 2,000.
Required: a. Closing statement of affairs for determining the amount of closing capital.
b. Statement of profit and loss account showing amount of profit and loss.
Solution,
Statement of affairs
as on 31st Chaitra, 2064
Liabilities Amount Assets Amount
Sundry creditors ...................................................................6..0..,.0..0...0.....P...la..n..t..a...n..d...m...a..c..h..in..e...r.y........................................................................6..0..,.0..0..0................................................................................
Loan from friends .................................................................1..0..,.0..0...0.....L..e..s..s...:....D..e...p..r.e..c..ia...t.io..n...(..1..0..%...)...............................................................6..,.0..0..0................5..4..,.0..0...0......................................................
Closing capital (bal. figure).................................................1..5..2...,0...0..0..................P..r..e..-.p..a..i.d...r.e..n..t.........................................................................5..,.0..0..0................................................................................
Less: Expired.................................................................................2..,.0..0..0..................3..,.0...0..0......................................................
Accounts receivable ...................................................................................5..5..,.0..0...0......................................................
Vehicles ......................................................................................................2..0..,.0..0...0......................................................
Furniture......................................................................................................2..0..,.0..0...0......................................................
Stock in trade..............................................................................................3..0..,.0..0...0......................................................
Cash at bank...............................................................................................4..0..,.0..0...0......................................................
Total 222,000 Total 222,000
Statement of profit and loss Amount Amount
152,000
for the year ended 31st Chaitra, 2054 7,200 159,200
80,000
Particulars 79,200
Closing capital .........................................................................................................................................................
Add: Drawings (600x12)......................................................................................................................................
Adjusted capital
Less: Opening capital (10,000+50,000+20,000) .................................................................................................
Profit for the year
SQ-13. ____ Madan started a business with Rs.40,400 and building Rs.50,000 on January 1, 2012. His position on December
31, 2012 is as follows.
Bills payable .............................................. Rs.30,000 Plant................................................................................................. Rs.40,000
Creditors .................................................... Rs.10,000 Bank balance................................................................................... Rs.22,500
Debtors ...................................................... Rs.25,000 Bank loan......................................................................................... Rs.12,000
Furniture .................................................... Rs.25,000 Investment....................................................................................... Rs.32,500
He drew Rs.49,200 during the year. He introduced further capital Rs.28,800 in the middle of the year.
Additional information: Depreciate furniture by 5% and building 10%
Required: a. Closing statement of affairs b. Statement of profit and loss
Solution,
Statement of affairs
as on 31st December, 2002
Liabilities Amount Assets Amount
Bills payable ..............................................
Creditors .................................................... 30,000 Furniture 25,000 23,750
Bank loan................................................... 10,000 Less: ..Depreciation (5%) 1,250
Closing capital (bal. figure)........................ 50,000 45,000
12,000 Building 25,000
Total 5,000 40,000
136,750 Less: ..Depreciation (10%) 22,500
Debtors 32,500
Plant 188,750
Bank balance
Investment
188,750 Total
Statement of profit and loss Amount Amount
for the year ended 31st December, 2002 136,750 157,150
49,200 90,400
Particulars 28,800 66,750
Closing capital .........................................................................................................................................................
Add: Drawings.....................................................................................................................................................
Less: Additional capital.........................................................................................................................................
Adjusted capital
Less: Opening capital (40,400+50,000)...............................................................................................................
Profit for the year
204 Accounting-XI
SQ-14. ____ A trader who keeps his books of account on single entry system provided you the following summary of assets and
liabilities of his business for the year ending on 31st, Chaitra 2069:
Sundry creditors ........................................ Rs.50,000 Sundry debtors ................................................................................ Rs.90,000
Stock.......................................................... Rs.30,000 Plant................................................................................................. Rs.50,000
Cash balance............................................. Rs.20,000
The trader started business on 1st Baishakh, 2069 with a capital of Rs.70,000. Drawings during the year were Rs.12,000.
Write off bad debts of Rs.1,000. Depreciate plant by 10%.
Required: a. Closing statement of affairs to find out closing capital
b. Statement of profit and loss
Solution,
Statement of affairs
as on 31st Chaitra, 2069
Liabilities Amount Assets Amount
Sundry creditors ........................................ 50,000 .............. Sundry debtors ................................9..0..,.0..0..0................................................................................
Closing capital (bal. figure)........................ 134,000 Less: New bad debts 1,000 89,000
Plant 50,000 45,000
Less: Depreciation (10%) 5,000
Stock 30,000
Cash balance 20,000
Total 184,000 Total 184,000
Statement of profit and loss Amount Amount
for the year ended 31st Chaitra, 2069 134,000
Particulars 12,000 146,000
Closing capital ........................................................................................................................................................... 70,000
Add: Drawings....................................................................................................................................................... 76,000
Adjusted capital ............................................................................................................................................
Less: Opening capital.............................................................................................................................................
Profit for the year........................................................................................................................................
SQ-15. ___ Mr. Suman, a small trader started business on Shrawan 1, 2073 with a capital of Rs. 75,000. His position at the
end of Ashad, 2074 showed the following details:
Cash in hand ......................................................Rs. 15,000 Debtors ................................................................. Rs. 45,000
Stock in trade .................................................... Rs. 25,000 Furniture................................................................ Rs. 40,000
Creditor ..............................................................Rs. 12,000 Bank Loan............................................................. Rs. 15,000
Drawing for domestic use amounted to Rs. 1,500 each month. Bad debts were Rs. 1,000. Depreciation is to be charged on
furniture @ 10% p.a. Additional capital introduced during the year Rs. 10,000.
Required: a. Statement of Affairs
b. Statement of profit or loss.
Solution,
Statement of Affairs
As on 31st Ashad 2074
Capital and Liabilities Amount Rs. Assets Amount Rs.
Bank loan...................................................................................................1..5..,.0..0..0......F..u..r.n...it.u..r..e..............................................................4..0..,.0..0..0...
Creditors ....................................................................................................1..2..,.0..0..0......L..e..s..s..:..d..e..p..r.e..c..i.a..t.i.o..n.................................................4..,.0..0..0... 36,000
Closing capital (bal. figure)........................................................................9..3..,.0..0..0......D...e..b..t.o..r.s............................................................................
45,000 44,000
Less: bad debts. ................................................1,000 25,000
Stock in trade......................................................................................1..5..,.0..0...0......................................................
Cash in hand ......................................................................................................................................................
120,000 120,000
Statement of Profit or Loss
Particulars Amount Rs.
Closing capital ................................................................................................................................................................................................. 93,000
Add: Drawings during the year (1,500 × 12)............................................................................................................................................... 18,000
Total 111,000
Less: Additional capital................................................................................................................................................................................. 10,000
Adjusted capital 101,000
Less: Opening capital................................................................................................................................................................................... 75,000
Net Profit for the year 26,000
SQ- 16. ____Mr. Agrawal maintains his books of account on Single Entry System. He submitted the following details:
Heads of accounts Baishak 1, 2064 Chaitra 31, 2064
Cash ............................................................................................................................................................................................5..,.0..0..0......... 15,000
Furniture .......................................................................................................................................................................................1..0..,.0..0..0......... 10,000
Stock ..........................................................................................................................................................................................6..0..,.0..0..0......... 65,000
Debtors ...................................................................................................................................................................................................-........ 50,000
Creditors ................................................................................................................................................................................................-........ 25,000
Single and Double Entry System CHAPTER 16 205
Additional information:
i. Mr. Agrawal employed further capital of Rs.12,000 and his drawings for the year were Rs.10,000
ii. Depreciate furniture by 10% p.a.
iii. Reserve for bad & doubtful debts at 5% on debtors
Required: a. Statement of affairs to determine closing capital b. Statement of profit and loss
Solution,
Opening statement of affairs
Capital and Liabilities Amount Rs. Assets Amount Rs.
Opening capital..........................................................................................7..5..,.0..0..0......C...a..s..h.......................................................................................................5..,.0...0..0......................................................
Furniture .............................................................................................1..0..,.0..0...0......................................................
Stock ...............................................................................................6..0..,.0..0...0......................................................
75,000 75,000
Closing statement of affairs
Capital and Liabilities Amount Rs. Assets Amount Rs.
Creditors ....................................................................................................2..5..,.0..0..0......C...a..s..h.....................................................................................................1..5..,.0..0...0......................................................
Closing capital .........................................................................................1..1..1..,.5..0..0......F..u..r.n...it.u..r..e.............................................................1..0..,.0..0..0....
Less: Depreciation.............................................1,000 9,000
Stock ...............................................................................................6..5..,.0..0...0......................................................
Debtors .......................................................................
50,000 47,500
Less: Provision for doubtful debts.....................2,500
136,500 136,500
Statement of Profit or loss Amount Rs.
111,500
Particulars 10,000
Closing capital ................................................................................................................................................................................................. 121,500
Add: Drawings during the year.................................................................................................................................................................... 12,000
109,500
Total 75,000
Less: Additional capital................................................................................................................................................................................. 34,500
Adjusted capital
Less: Opening capital...................................................................................................................................................................................
Profit for the year
LONG ANSWER QUESTIONS
LQ-1. _____ Mr. Ramesh Thapa, a retail trader keeps his records under single entry system. His position on 1st January 2016
and 31st December 2016 was as follows:
Heads of accounts 2016/1/1 2016/12/31
14,500
Cash in hand ...........................................................................................................................................................................................5..,.5..0..0 45,000
Creditors ................................................................................................................................................................................................2..5..,.5..0..0 25,000
Cash at Bank.........................................................................................................................................................................................1..2..,.5..0..0 75,000
Stock ...................................................................................................................................................................................................5..5..,.5..0..0 75,000
Debtors ..................................................................................................................................................................................................4..5..,.0..0..0 15,000
Furniture ................................................................................................................................................................................................1..5..,.0..0..0 16,500
Bills Receivable.....................................................................................................................................................................................1..2..,.5..0..0 5,000
Bills Payable............................................................................................................................................................................................5..,.5..0..0
Additional information
i. Mr. Ramesh withdrew Rs. 1000 per month for personal use
ii. Depreciation furniture 10%
iii. Provide bad debts Rs. 2,000 and provision for doubtful debts @ 5%.
Required: a. Statement of profit and loss
b. Balance sheet as on 31st December 2016
Solution,
Statement of Affairs
As on 1st January 2016
Capital and Liabilities Amount Rs. Assets Amount Rs.
Creditors ....................................................................................................2..5..,.5..0..0......C...a..s..h...in...h..a...r.d...........................................................................................5..,.5...0..0......................................................
Bills payable ................................................................................................5..,.5..0..0......C...a..s..h...a..t..b..a..n..k........................................................................................1..2..,.5..0...0......................................................
Opening capital (bal. figure)....................................................................1..1..5..,.0..0..0......S..t.o..c..k.....................................................................................................5..5..,.5..0...0......................................................
Debtors ...............................................................................................4..5..,.0..0...0......................................................
Furniture .............................................................................................1..5..,.0..0...0......................................................
Bills receivable....................................................................................1..2..,.5..0...0......................................................
146,000 146,000
206 Accounting-XI
Statement of Affairs
As on 31st December 2016
Capital and Liabilities Amount Rs. Assets Amount Rs.
Creditors ....................................................................................................4..5..,.0..0..0......C...a..s..h...in...h..a...n..d........................................................................................1..4..,.5..0...0......................................................
Bills payable ................................................................................................5..,.0..0..0......C...a..s..h...a..t..b..a..n..k........................................................................................2..5..,.0..0...0......................................................
Closing capital (bal figure).......................................................................1..6..3..,.8..5..0......S..t.o..c..k.....................................................................................................7..5..,.0..0...0......................................................
Debtors ............................................................75,000
Less: Bad debts.................................................2,000
73,000
Less: provision for doubtful debts. ....................3650 69,350
Furniture ..........................................................15,000
Less: depreciation .............................................1,500 13,500
Bills receivable....................................................................................1..6..,.5..0...0......................................................
213,850 213,850
Statement of profit or Loss Amount Rs.
163,850
Particulars 12,000
Closing capital ................................................................................................................................................................................................. 175,850
Add: Drawings during the year (1,000 × 12)............................................................................................................................................... Nil
175,850
Total 115,000
Less: Additional capital................................................................................................................................................................................. 60,850
Adjusted capital
Less: Opening capital...................................................................................................................................................................................
Profit for the year
LQ-2. _____ Mr. Bikal commenced a business with Rs. 1,50,000 on 1st Baishakh 2063. His position on 30th Chaitra 2063 was
as below:
Cash in hand .......................................................Rs.20,000 Cash at bank ......................................................... Rs.30,000
Furniture..............................................................Rs.20,000 Machinery .............................................................. Rs.50,000
Land and building .............................................Rs.1,20,000 Debtors .................................................................. Rs.90,000
Creditors .............................................................Rs.60,000 Accounts payable .................................................. Rs.30,000
He withdrew Rs. 2,000 per month for his sister's education expenses. He added Rs. 80,000 as fresh capital on Ashwin of
the same year to expand the business activities.
Additional information:
i. Depreciation was to be charged on furniture and machinery by 20% and 10% respectively.
ii. Bad debts to be written off Rs. 9,000.
iii. Provision for doubtful debts was to be maintained at 10% on debtors.
Required: Statement of profit and loss
Solution,
Statement of affairs as on 31st Chaitra, 2063
Capital and liabilities Amount Assets Amount
Creditors .............................................................................................6..0..,.0..0...0..................C...a..s.h....in...h..a..n..d............................................................. 20,000
Account payable..................................................................................3..0..,.0..0...0..................C...a..s.h...a...t..b..a..n..k............................................................ 30,000
Capital (balancing figure) ................................................ 2,13,900 Furniture ............................................. 20,000 16,000
Less: Depreciation............................................ 4,000 45,000
Machinery ........................................... 50,000
Less: Depreciation ........................................... 5,000 1,20,000
Land and building ..........................................
Debtors .............................................. 90,000 72,900
Less: Bad debts................................................ 9,000 3,03,900
Less: Provision ................................................. 8,100
3,03,900
Statement of profit and loss
as on 31st Chaitra, 2063
Capital Particulars Amount Amount
2,13,900
Add: Drawings during the year (2,000×12)........................................................................................................................................2..4..,.0..0..0 2,37,900
Less: Additional capital 80,000
Adjusted capital .................................................................................................................................................................................. 1,57,900
Less: Opening capital 1,50,000
Profit for the year
7,900
Alternatively: Statement of affairs
as on 31st Chaitra, 2063
Capital and liabilities Amount Assets Amount
Creditors ........................................................................................ 60,000 Cash in hand ................................................................................. 20,000
Accounts payable .......................................................................... 20,000 Cash at bank ................................................................................. 30,000
Closing Capita ............................................................................... 2,40,000 Furniture ........................................................................................ 20,000
Machinery. ..................................................................................... 50,000
Land and building ............................................................
Debtors ............................................................................ 1,20,000
3,30,000 90,000
3,30,000
Single and Double Entry System CHAPTER 16 207
Statement of profit and loss
as on 30th Chaitra 2063
Particulars Amount Amount
Closing capital ..........................................................................................................................................................................2..,.4...0..,.0.00
Add: Drawing (2,000x12) ......................................................................................................................................................................2..4..,.0.00
Less: Additional capital.............................................................................................................................................................................8..0..,.0.00
Adjusted capital .................................................................................................................................................................................. 184,000
Less: Opening capital..................................................................................................................................................................................... 150,000
Profit for the year before adjustment 34,000
Less: Depreciation on furniture ..................................................................................................................................................................4..,.0.00
Depreciation on machinery.............................................................................................................................................................5..,.0.00
Bad debts........................................................................................................................................................................................9..,.0.00
Provision for bad debts...................................................................................................................................................................8..,.1.00 26,100
Profit for the year 7,900
LQ-3. _____ Mr. Hari keeps his books on single entry system. His financial position on 1st January 2014, and on 31 December
2014, was as follows.
Particulars 1.1.2014 31.12.2014
Cash and bank balance ..............................................................................................................................................................................2..0..,000 25000
Sundry debtors ............................................................................................................................................................................................1..5..,000 35,000
Stock............................................................................................................................................................................................................1..5..,000 50,000
Outstanding incomes...................................................................................................................................................................................1..0..,000 20,000
Land and building .....................................................................................................................................................................................1..,.0..0..,000 2,00,000
Creditors ......................................................................................................................................................................................................4..0..,000 50,000
Bills payable ..................................................................................................................................................................................................5..,000 10,000
During the year, he withdrew Rs.30,000 for personal use. He introduced additional capital during the year Rs.25,000.
Required: Statement of profit and loss for the year ending on 31st Dec 2014
Solution,
Statement of affairs as on 31st December 2004
Liabilities Amount Assets Amount
Creditors ............................................................................................50,000 Cash and bank balance .................................................................... 25,000
Bills payable ......................................................................................10,000 Sundry debtors.................................................................................. 35,000
Capital-closing (bal. fig.).................................................................2..,.70,000 Stock.................................................................................................. 50,000
Outstanding incomes ........................................................................ 20,000
Land and building.............................................................................. 2,00,000
Total 3,30,000 Total 3,30,000
Statement of profit and loss as on 31st December 2004
Particulars Amount Amount
Closing capital ...........................................................................................................................................................................................2..7..0..,000 300000
Add: Drawings during the year................................................................................................................................................................3..0..,000 25,000
Less: Additional capital................................................................................................................................................................................. 2,75,000
115,000
Adjusted capital 1,60,000
Less: Opening capital...................................................................................................................................................................................
Profit for the year
Working Note:
Opening Capital = Total assets - Total liabilities
Opening capital = 20,000 + 15,000 + 15,000 + 10,000 + 1,00,000 - 40,000 - 5,000 = 1,15,000
LQ-4. _____ Books of accounts of Mr. Komal, maintained under single entry system, provide the following information:
Particulars Shrawan 1, 2060 Ashadh31, 2061
2,000
Furniture ............................................................................................................................................................................... 2,000 30500
Stock...................................................................................................................................................................................... 28,000 34,000
Sundry debtors ...................................................................................................................................................................... 21,000 5,000
Cash ...................................................................................................................................................................................... 1,500 19,000
Sundry creditors .................................................................................................................................................................... 17,500 5,000
Loan taken............................................................................................................................................................................. 10,000
Investment .............................................................................................................................................................................
Additional information:
i. Komal introduced further capital of Rs. 5,000 and his drawings during the year were Rs. 9,000
ii. Provide a reserve for bad and doubtful debts at 10%
iii. Depreciate furniture by 10%
Required: a. Closing statement of affairs to find out closing capital
b. Statement of Profit and Loss
208 Accounting-XI
Solution, Opening Stateme Assets Amount
Liabilities nt of Affairs 2,000
28,000
Sundry creditors Amount 21,000
Opening capital (balancing figure) 17,500 Furniture 1,500
Total 35,000 Stock 52,500
Debtors
Liabilities Cash
Sundry Creditors 52,500 Total
Loan taken
Capital closing (Balancing figure) Closing Statement of Affairs
Total as on 31st Ashadh, 2061
Closing capital Amount Assets Amount
Add: Drawings 1,800
Less: Further capital 19,000 Less: Furniture 2000 30,500
5,000 Less: Depreciation 200 30,600
Adjusted capital 53,900 Stock 34,000 5,000
Less: Opening capital Debtors 3,400 10,000
Prov. for doubtful debts 77,900
Profit for the year 77,900 Total Cash
Investment
Statement of profit and loss
for the year ended 31st Ashadh, … …
Particulars Amount Amount
53,900
9,000 57,900
5,000 35,000
22,900
LQ-5. _____ A trader, who keeps his books of account on single entry system, has provided the following assets and liabilities at
the end of Ashadh:
Cash and Bank Balance ..........................................30,000 Creditors ..................................................................... 45,000
Furniture...................................................................30,000 Machinery ................................................................... 80,000
Building& Land ...................................................... 1,50,000 Bills payable................................................................ 20,000
Debtors ....................................................................20,000 Bills receivable .............................................................. 5,000
The trader had started since last Shrawan 1, with capital of Rs.1,25,000. He had drawn Rs.20,000 during this period.
Charge depreciation at 10% p.a on Machinery and Furniture. Also provide 10% for doubtful debts.
Required: a. Statement of Affairs to determine closing capital
b. Statement of Profit and Loss
Solution,
Statement of affairs
as on 31st Adhadh, … …
Liabilities Amount Less: Assets 80,000 Amount
Creditors 45,000 Less: Machinery 8,000 72,000
Bills payable 20,000 Less: Depreciation (10%) 30,000 27,000
Closing capital (bal. figure) 237,000 Furniture 3,000 18,000
Total Depreciation (10%) 20,000 30,000
Total 302,000 Debtors 2,000 150,000
New prov. for bad debts (10%) 5,000
Cash and bank balance 302,000
Building and land
Bills receivable
Statement of profit and loss
for the year ended 31st Ashadh, … …
Closing capital Particulars Amount Amount
Add: Drawings 237,000 257,000
20,000 125,000
Adjusted capital 132,000
Less: Opening capital
Profit for the year
LQ-6. _____ A trader started business with capital of Rs.90,000 at the year end, his business position is as under.
Cash in hand Rs.1,900 Closing stock 1,20,000
Bank balance 22,600 Creditors 45,000
Debtors 69,500 Loan from bank 20,000
Fixture 5,000
Interest @ 8% p.a. has not been paid on bank loan. He has drawn Rs.2,500 per month for his personal use.
Required: a. Statement of Profit and Loss b. Closing Statement of Affairs
Single and Double Entry System CHAPTER 16 209
Solution, Statement of affairs
as on … …
Liabilities
Creditors Amount Assets Amount
Loan from bank 1,900
Closing capital (bal. figure) 45,000 Cash in hand 22,600
20,000 Bank balance 69,500
Total 154,000 Debtors 5,000
Fixture
Closing stock 120,000
219,000
219,000 Total
Statement of profit and loss Amount Amount
for the year ended … … 154,000 184,000
30,000 90,000
Particulars 94,000
1,600
Closing capital 92,400
Add: Drawings (2,500 x 12)
Adjusted capital
Less: Opening capital
Profit before adjustment
Less: Interest on loan (8% of Rs. 20,000)
Net profit during the year
LQ-7. _____ Mr. Sumit, a small trader started business on Shrawan 1, 2073 with a capital of Rs. 125,000. His position at the
end of Ashad, 2074 showed the following details:
Cash in hand ......................................................Rs. 15,000 Debtors ................................................................. Rs. 55,000
Stock in trade .....................................................Rs. 55,000 Furniture................................................................ Rs. 50,000
Creditor ..............................................................Rs. 32,000 Bank Loan............................................................. Rs. 25,000
Drawing for domestic use amounted to Rs. 1,200 each month. Bad debts were Rs. 1,000. Depreciation is to be charged on
furniture @ 10% p.a. Additional capital introduced during the year Rs. 15,000.
Required: a. Statement of Affairs b. Statement of profit or loss.
Solution,
a. Statement of Affairs
Capital and Liabilities Amount Rs. Assets Amount Rs.
Creditors ....................................................................................................3..2..,.0..0..0......C...a..s..h...in...h..a...n..d........................................................................................1..5..,.0..0...0......................................................
Bank loan...................................................................................................2..5..,.0..0..0......S..t.o..c..k...i.n...t.r.a..d..e........................................................................................5..5..,.0..0...0......................................................
Closing capital (bal. fig)...........................................................................1..1..2..,.0..0..0......D...e..b..t.o..r.s...............................................................5..5..,.0..0..0....
Less: bad debts .................................................1,000 54,000
Furniture ..........................................................50,000
Less: Depreciation..........................................5,000 45,000
169,000 169,000
b. Statement of Profit or loss Amount Rs.
112,000
Particulars 14,400
Closing capital ................................................................................................................................................................................................. 126,400
Add: Drawings during the year (1200 × 12)................................................................................................................................................ 15,000
1,11,400
Total 125,000
Less: Additional capital................................................................................................................................................................................. (13,600)
Adjusted capital
Less: Opening capital...................................................................................................................................................................................
Loss for the year
LQ-8. _____ Mr. Amrit, a sole proprietor keeps his books on single entry system. He started business by investing capital of Rs.
100,000 on 1st Baishakh, 2073. On 1st Kartik, 2073, he introduced Rs. 20,000 as additional capital for expansion of business.
On 1st Magh 2073 he withdrew Rs. 35,000 for his personal expenses, out of which he spent Rs. 20,000 on the purchase of a
machine for the business. On 31st Chaitra, 2073, excluding the machine purchased, his position was as follows:
Cash at bank .....................................................Rs. 10,000 Stock ................................................................... Rs. 45,000
Sundry debtors ...................................................Rs. 40,000 Furniture ................................................................ Rs.40,000
Plant and machinery ........................................Rs. 105,000 Sundry creditors ................................................... Rs. 20,000
Bank loan ...........................................................Rs. 25,000 Outstanding incomes............................................... Rs. 5,000
Required: Statement of profit and loss for the year ended 31st Chaitra, 2073 after making the following adjustments:
a. Depreciate furniture and machinery @ 10 %
b. Provide 5 % for doubtful debts.
c. Goods taken for personal use Rs. 4,000.
210 Accounting-XI
Solution,
Statement of affairs
As on 31st Chaitra 2073
Capital and Liabilities Amount Rs. Assets Amount Rs.
Bank loan...................................................................................................2..5..,.0..0..0......C...a..s..h...a..t..b..a..n..k........................................................................................1..0..,.0..0...0......................................................
Sundry creditors ........................................................................................2..0..,.0..0..0......S..t.o..c..k.....................................................................................................4..5..,.0..0...0......................................................
Closing capital (bal figure).......................................................................2..0..3..,.0..0..0......S..u..n...d..r.y...d..e..b..t.o..r....................................................4..0..,.0..0..0....
Less: provision for double full debt: ..................2,000 38,000
Plant & machinery .........................................105,000
Add: New .........................................................20,000
125,000
Less: Depreciation (10,500 + 500)..................11,000 114,000
Furniture ..........................................................40,000
Less: Depreciation.............................................4,000 36,000
Accrued Income....................................................................................5..,.0...0..0......................................................
248,000 248,000
Statement of Profit or Loss Amount Rs.
For the year ended 31st Chaitra 2073 203,000
19,000
Particulars 222,000
Closing capital ................................................................................................................................................................................................. 20,000
Add: Drawings during the year (35,000 – 20,000 + 4,000) ........................................................................................................................ 202,000
100,000
Total 102,000
Less: Additional capital.................................................................................................................................................................................
Adjusted capital
Less: Opening capital...................................................................................................................................................................................
Profit for the year
VERY SHORT ANSWER QUESTIONS
SQ-1. ____ District Post Office, Chitwan has provided the payment orders against the following transactions:
Bhadra 1, 2076 Deposit Rs 600,000 into Indreni Food Company’s account for purchasing Food Materials
Bhadra 5, 2076 Provided a A/C Payee cheque to the Nepal Electricity Authority office of Rs. 1,50,000 for the payment of
electricity charge.
Bhadra 12, 2076 Issue a Bearer cheque of Rs 1,70,000 to the Nepal Telecommunication office for paying telephone charge
Bhadra 20, 2076 Employee salary of the month of Bhadra was distributed after deducting P.F. Rs. 10,000 and issuing
cheque of Rs.90,000. On the same day, deducted amount were deposited into respective account
Solution: State/Province/Local Level AGF No. 204
Ministry/Department/Office
Office Code No. Fiscal Year: ............
Payment Order
Transaction: Curret/ Capital/ Financial / Deposit other ....
Budget sub Head No..................................
Payment Order No. ......................
Office
Expenses Source Detail Total Amount Payment Method
Go. Subhead Payment
Code
PAN No.
Commitm
ent No.
Ramrks
S.N. V. Code Detail Level Source Types Evacuation In In Words Recipient's Cheque Bank Transfer
No. No. of dealing of Method (Cash, Number Name
Type of Name Acc.
Source Org. Source Grants, Loans) Cheque of Bank Branch No.
12 3 4 567 8 9 10 11 12 13 14 15 16 17 18 19
Purchasing
1 21122 food CG GON Cash Cash 600,000 Six lakhs only Indreni food
material
Electricity one lakhs fifty A/C
2 22111 charge CG GON Cash Cash 150000 thousand only NEA payee
3 2212 telephone CG GON Cash Cash 170000 One lakhs seventy NTC Bareer
charge thousand only.
Distribution Ninty thousand
4 21111 of salary CG GON Cash Cash 100000 only Employees
total 10,20,000
Total Amount of Payment order in Words: ten lakhs twenty thousand only..............................................
......... ...........................
Account Head Office Head
SQ-2._____ District Forest office, Bhaktapur has provided the payment orders against the following transactions:
2077/07/20 Issued A/C payee cheque for purchase Mini Truck Rs. 20,00,000 to XYZ Automobile Company.
2077/07/08 Issued a cheque in favor of the landlord for land rent of Rs 100,000.
Provided advance Rs. 1,20,000 to Mr. Hemanta for purchasing Books & Materials.
Issued a bearer cheque to Success Stationary of Rs. 30,000 for purchasing office material.
Solution: State/Province/Local Level AGF No. 204
Ministry/Department/Office
Office Code No. Fiscal Year: ............
Payment Order
Transaction: Curret/ Capital/ Financial / Deposit other ....
Budget sub Head No..................................
Payment Order No. ......................
Office
Expenses Source Detail Total Amount Payment Method
Go. Subhead
Payment
Code
PAN No.
Commt.
No.
Ramrks
S.N. V. Code Detail Level Source Types Evacuation In In Words Recipient's Cheque Bank Transfer
No. No. of dealing of Method (Cash, Number Name
Type of Name Acc.
Source Org. Source Grants, Loans) Cheque of Bank Branch No.
12 3 4 567 8 9 10 11 12 13 14 15 16 17 18 19
Purchasing Xyz A/C
1 31121 Vehicle CG GON Cash Cash 2000,000 Twenty lakhs only automobole payee
2 28141 Land rent CG GON Cash Cash 100000 one lakhs only Landlord Bareer
Books and One lakhs twenty
3 22313 materials CG GON Cash Cash 120000 thousand only. Hemanta Bareer
4 22319 Office CG GON Cash Cash 30000 Thirty thousand Success Bareer
materials only stationery
Total 2250,000
Total Amount of Payment order in Words: Twenty two lakhs fifty thousand only..................................
........................ ...........................
Account Head Office Head
212 Accounting-XI
SQ-3._____ District Health office, Lalitpur has provided payment orders against the following transactions:
Bhadra 2, Issued a cheque of Rs. 300,000 to Primary Hospital of Kaski for purchasing Medical treatment materials.
Bhadra 10, Issued a cheque of Rs, 20,000 to Dr. Bhim for providing remote areas service of doctor in COVID 19 as
Travelling Expenses.
Bhadra 15, Issued a Bearer cheque of Rs 30,000 to Krishna as employee’s meeting allowance.
Bhadra 28, Distribution of salary of Rs. 4,40,000 after deduction PF Rs. 80,000 and Income tax of Rs. 10,000 to the
employees’ for the month of Bhadra
Bhadra 29, Deducting amounts were deposited into concern office.
Solution:
State/Province/Local Level AGF No. 204
Ministry/Department/Office
Office Code No. Fiscal Year: ............
Payment Order
Transaction: Curret/ Capital/ Financial / Deposit other ....
Budget sub Head No..................................
Payment Order No. ......................
Office
Expenses Source Detail Total Amount Payment Method
Go. Subhead
Payment
Code
PAN No.
Commt.
No.
Ramrks
S.N. V. Code Detail Level Source Types Evacuation In In Words Recipient's Cheque Bank Transfer
No. No. of dealing of Method (Cash, Number 10 Name
Type of Name Acc.
Source Org. Source Grants, Loans) Cheque of Bank Branch No.
12 3 4 567 8 9 11 12 13 14 15 16 17 18 19
Medical Primary
1 21123 treatment CG GON Cash Cash 300,000 Three lakhs only hospital
materials ,kaski
2 22612 travelling CG GON Cash Cash 20000 Twenty Thousand Dr.Bhim
ecpenses only
3 21141 Meeting CG GON Cash Cash 30000 Thirty thousand Krishna Bareer
allowance only.
4 21111 salary CG GON Cash Cash 440,000 four lakhs fourty employees
distribution thousand only
5
Total 790,000
Total Amount of Payment order in Words:seven lakhs ninty thousand only..................................
........................ ...........................
Account Head Office Head
SQ-4._____ District Development Office, Gorkha has provided the payment orders against the following transactions:
a. Kartik 2, Issued an account payee cheque to Officer Krishana Prasad of Rs. 40,000 for travelling expenses.
b. Kartik 8 Issued an account payee cheque to Lumbini Book's store of Rs. 20,000 for purchasing office material.
c. Kartik 12, Rs. 240,000 direct deposit in Hitech Computer Store bank account for purchasing 6 laptop.
d. Kartik 28 Employee, salaries for the month of Kartik Rs. 2,00,000 deposited into employees bank account.
Required: Payment order statement at the end of Kartik.
Solution: State/Province/Local Level AGF No. 204
Ministry/Department/Office Fiscal Year: ............
Office Code No.
Payment Order
Transaction: Curret/ Capital/ Financial / Deposit other ....
Budget sub Head No..................................
Payment Order No. ......................
Office
Expenses Source Detail Total Amount Payment Method
Go. Subhead
Payment
Code
PAN No.
Commt.
No.
Ramrks
S.N. V. Code Detail Level Source Types Evacuation In In Words Recipient's Cheque Bank Transfer
No. No. of dealing of Method (Cash, Number Name
Type of Name Acc.
Source Org. Source Grants, Loans) Cheque of Bank Branch No.
12 3 4 567 8 9 10 11 12 13 14 15 16 17 18 19
1 22612 travelling CG GON Cash Cash 40,000 Fourty lakhs only krishna A/C
expenses prasad Payee
2 22319 office CG GON Cash Cash 20000 Twenty Thousand Lumbini A/C
material only books Payee
3 31134 Purchasing CG GON Cash Cash 240,000 two lakhs Fourty Hitech
computer thousand only. computer
4 21111 salary CG GON Cash Cash 200,000 Two lakhs fourty employees
distribution thousand only
Total 500,000
Total Amount of Payment order in Words: Five lakhs only..................................
........................ ...........................
Account Head Office Head
Approved by Curriculum Development Centre (CDC), Nepal
VERY SHORT ANSWER QUESTIONS
VQ-1._____ The following are the financial transactions in the book of District Agriculture Development Office, Lalitpur
i. On 5th Ashwin 2072, Rs. 5,000 paid to Joshi Stationery Centre for office materials.
ii. On 10th Ashwin 2072, Rs. 15,000 paid to Craft Furniture House for office furniture.
Required : Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 5,000 5,000
i 22311 Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being paid to Joshi Stationery Centre
for office materials)
ii 31123 Dr. B.E. Furniture and fixture 15,000 15,000
Cr. Treasury Comptroller Office
(Being paid to Craft Furniture House
for office furniture)
VQ-2._____ The following are the financial transactions in the book of District Health Office, Bardia:
i. On 5th Marg 2072, Rs. 50,000 paid in advance to Chaudhary & Co. for the supply of health-related machine and
equipments.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure
i 31122 Dr. Chaudhary& Co. , advance for 50,000
Machinery & equipment
Cr. Treasury Comptroller Office 50,000
(Being advance given to Chaudhary&
Co. for health-related machine and
equipment)
Total 50,000 50,000
VQ-3._____ The following are the financial transactions in the book of District Health Office, Bardia:
On 24th Marg 2072, Chaudhary and Co. supplied health related machine and equipment for Rs.70,000 and the excess
amount paid by issuing a cheque.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 70,000
50,000
i 31122 Dr. B.E. Machinery and equipment 20,000
Cr. Chaudhary& Co., clearance of
advance
Cr. Treasury Comptroller Office
(Being advance cleared of
Chaudhary& Co. for health-related
machine and equipment)
Total 70,000 70,000
VQ-4. _____ Out of the total salary of Rs. 300000 of the month of Jestha, deduction Rs. 30000 for provident fund, Rs. 2000 for
income tax, Rs.10000 for provident fund loan and Rs.15000 for Citizen Investment Fund have been made and balanced has
been distributed to the employees. And deducted amounts were deposited into the concerned accounts by different cheques.
Required: Journal Vouchers
214 Accounting-XI
Solution: Journal Voucher AGF No. 203
Code/
Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme Dr. B.E. Salary No.
No. Cr. Provident fund Position Fund bearing Types Payment
code No. Cr. Income tax institute procedure
i 21111 Cr. Provident fund loan
Cr. Citizen Investment Fund 300,000 30,000
ii Cr. Treasury Comptroller Office 2,000
(Being salary distributed after deductions) 10,000
Dr. Provident fund 15,000
Dr. Income tax 243,000
Dr. Provident fund loan
Dr. Citizen Investment Fund 30,000 57,000
Cr. Treasury Comptroller Office 2,000
(Being deducted amounts deposited 10,000
into concerned accounts) 15,000
VQ-5._____ Prepare a journal voucher for the following transaction
District Development Office of Kavre received a Bank order of Rs.2,50,000 and budget release order of Rs.2,75,000 for the
reimbursement of previous month’s expenditure from Treasury and Comptroller Office.
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 250,000 275,000
Position Fund bearing Types Payment 25,000
No. code No. institute procedure
Dr. Treasury Comptroller Office
Dr. Revolving fund
Cr. Budget release
(Being bank order and budget release
order received)
Total 275,000 275,000
VQ-6._____ 2076-01-08 District Education Office, Lalitpur receive a loan from Land Reform Office Rs. 20,000.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 20,000 20,000
No. code No. Position Fund bearing Types Payment
institute procedure
Dr.Treasury Comptroller Office
Cr. Loan from Land Reform Office
(Being Loan received from Land
Reform Office)
Total 20,000 20,000
VQ-7._____ 2076-02-01 District Forest Office, Bhaktapur transferred Rs.40,000 from salary to local allowance .
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 40,000 40,000
Position Fund bearing Types Payment
No. code No. institute procedure
21111 Dr. B.H. Salary
21131 Cr. B.H. Local allowance
(Being budget transferred from budget
head salary to local allowance)
40,000 40,000
VQ-8._____ On 7th of Magh 2073, in District Agriculture Office, Dang it is found that an amount of Rs.3000 paid for budget
head, "Office Related Expense" has been recorded under budget head, "Other Service Expense".
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund Credit
S.N. subtitle programme Particular of transaction No. Debit
No. code No. Position Fund bearing Types Payment 3,000 3,000
institute procedure 3,000
22311 Dr. B.E. Salary 3,000
22419 Cr. B.E. Other service expense
(Being error rectified)
Journal Voucher CHAPTER 18 215
VQ-9._____ On 10th Shrawan 2073, District Education Office, Morang created a petty cash fund of Rs. 500 and entrusted the
responsibility of the fund to the assistant accountant Mr. Pradeep Rajbansi. On 20th Shrawan Mr. Pradeep Rajbansi
submitted the statement of following expenses for reimbursement and the fund was reimbursed on the same day.
Particulars Amount Rs. Particulars Amount Rs.
Taxi fare................................................................................................................R...s....4..5......O...f.f.ic..e...m...a..t.e..r..i.a..ls............................................................................................R...s....1..0..0..........................................................
Wages ................................................................................................................R...s....9..0......R..e..f.r..e..s.h..m....e..n..t...............................................................................................R...s....1..5..0..........................................................
News paper and Magazines.................................................................................R...s....2..5...................................................................................................
Required: Journal entries for b. Reimbursement of petty cash fund expenditures
a. Creation of petty cash fund
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme Particular of transaction No. Debit Credit
No. code No. Position Fund bearing Types Payment 500 500
institute procedure
Dr. Petty cash fund
Cr. Treasury Comptroller Office
(Being petty cash fund established)
21111 Dr. B.E. Salary 90
22311 Dr. B.E. Office expenses 320
Cr. Treasury Comptroller Office
(Being Petty expenses reimbursed) 410
SHORT ANSWER QUESTIONS
SQ-1._____ The following are the financial transactions in the book of District Agriculture Development Office, Bhaktapur:
On 5th Bhadra 2072, Rs. 4,000 was paid to Shrestha Stationery Centre for office materials.
On 8th Bhadra 2072, Rs. 10,000 was paid to Silpakar Furniture House for office furniture.
On 11th Bhadra 2072, Rs. 20,000 was paid to Software Centre for office Computer.
On 15th Bhadra 2072, office rent was paid to House Owner Mr. Joshi for Rs. 5,000 for the month of Bhadra
On 20th Bhadra 2072, wages for Rs. 2,000 were paid to Mr. R. Lama for repairs and maintenance of the office.
On 24th Bhadra 2072, electricity bill Rs. 750, water bill Rs. 250 and telephone bill Rs.1, 500 were paid to the concerned offices.
On 30th Bhadra 2072, salary Rs. 1,00,000 and allowance Rs.5,000 were paid to office staffs.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 4,000 4,000
Position Fund bearing Types Payment
No. code No. institute procedure
i 22311 Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being paid to Shrestha Stationery
Centre for office materials)
ii 31123 Dr. B.E. Furniture and fixture 10,000
Cr. Treasury Comptroller Office 10,000
(Being paid to Silpakar Furniture
House for office furniture)
iii 31122 Dr. B.E. Plant and machinery 20,000
Cr. Treasury Comptroller Office 20,000
(Being paid to Software Centre for
office computer)
iv 28142 Dr. B.E. House rent 5,000
Cr. Treasury Comptroller Office 5,000
(Being office rent paid to house owner
for the monthf of Bhadra)
v 22231 Dr. B.E. Repair and maintenance 2,000
Cr. Treasury Comptroller Office 2,000
(Being paid for repairs and
maintenance of the office)
vi 22111 Dr. B.E. Water and electricity 750
22111 Dr. B.E. Water and electricity 250
22112 Dr. B.E. Communication 1,500
Cr. Treasury Comptroller Office 2,500
(Being electricity bill, water bill and
telephone bill paid to concerned offices)
vii 21111 Dr. B.E. Salary 100,000
21139 Dr. B.E. Other allowance 5,000
Cr. Treasury Comptroller Office 105,000
(Being salary and allowance paid to
office staffs)
216 Accounting-XI
SQ-2._____ The following are the financial transactions in the book of District Health Office, Nuwakot:
On 4th Ashwin 2073, Rs. 75,000 was paid in advance to Joshi & Co. for the supply of health related machine and equipments.
On 10th Ashwin 2073, advance office rent was paid to House Owner Mr. Lohani for month of Kartik, Marg and Poush @ Rs.
5,000 per month.
On 15th Ashwin 2073, advance for office furniture Rs. 20,000 was paid Krishna Furniture Centre.
On 16th Ashwin 2073, advance for TA/DA Rs. 4,000 was paid to field officer Mr. Dinesh Adhikari for official tour to Kathmandu.
On 18th Ashwin 2073, Joshi & Co. supplied health related machine and equipment for Rs.120,000 and the excess amount
was paid by issuing a cheque.
On 20th Ashwin 2073, Krishna Furniture Centre supplied office furniture for Rs.18,000, and the balance was cleared by
submitting a bank deposited voucher of Rs.2,000.
On 28th Ashwin 2073, Mr. Dinesh Adhikari cleared the advance by submitting a statement of expenditure for Rs.4,500 after
returning from official tour of Kathmandu and the excess amount was paid by a cheque.
Required: Journal vouchers for the above transactions
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure
i 31122 Dr. Joshi & Co., advance for 75,000
machinery and equipment
Cr. Treasury Comptroller Office 75,000
(Being advance given to Joshi & Co.
for machine and equipment)
ii 28142 Dr. House owner Mr. Lohani, advance 15,000
for house rent
Cr. Treasury Comptroller Office 15,000
(Being advance given to house owner
Mr. Lohani for the month of Kartik,
Marg and Poush)
iii 31123 Dr. Krishna Furniture Centre, advance 20,000
for furniture and fixture
Cr. Treasury Comptroller Office 20,000
(Being advance for office furniture paid
to to Krishna Furniture Centre)
iv 22612 Dr. Field Officer Mr. Dinesh Adhikari, 4,000
advance for TADA
Cr. Treasury Comptroller Office 4,000
(Being advance for TADA paid to field
officer, Mr. Dinesh Adhikari)
v 31122 Dr. B.E. Machinery and equipment 120,000
Cr. Joshi & Co., clearance of advance
for machinery and equipment 75,000
Cr. Treasury Comptroller Office 45,000
(Being Joshi & Co. Supplied machine
and equipment and cleared advance)
vi 31123 Dr. B.E. Furniture and fixture 18,000
Dr. Treasury Comptroller Office 2,000
Cr. Krishna Furniture Centre, clearance 20,000
of advance for furniture and fixture)
(Being Krishna Furniture Centre supplied
office furniture and advance cleared)
vii 22612 Dr. B.E. Travelling expenses 4,500
Cr. Field officer, Mr. Dinesh Adhikari,
clearance of advance for TADA 4,000
Cr. Treasury Comptroller Office 500
(Being advance cleared of field officer
Mr. Dinesh Adhikari )
SQ-3._____ On 7th Poush 2073, District Agricultural Development Office Chitawan issued a cheque No.023412 for Rs. 5,000 as
advance for TA/DA to field officer Mr. Harish Shrestha for official tour to Biratnagar.
Required:
a. Journal entry while giving advance
b. Journal entries for clearance of advance under the following conditions
i. while submitting a statement of expenditure equal to the advance given
ii. while Submitting a statement of expenditures for Rs.4,500 and returning the balance through bank-deposited voucher
iii. while submitting a statement of expenditure for Rs.5,500 and excess paid by a cheque
iv. while returning the whole amount due to the cancellation of tour program through bank deposited voucher.
Journal Voucher CHAPTER 18 217
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Payment Debit Credit
S.N. subtitle programme No. Fund bearing procedure
Position institute Types
No. code No.
Dr. Field Officer Mr. Harish Shrestha,
a. 22612 advance for TADA 5,000
Cr. Treasury Comptroller Office 5,000
(Being advance for TADA paid to field
b. i 22612 officer, Mr. Harish Shrestha)
Dr. B.E. Travelling expenses 5,000
Cr. Field officer, Mr. Harish Shrestha,
clearance of advance for TADA 5,000
(Being advance cleared of field officer
Mr. Harish Shrestha)
b. ii 22612 Dr. B.E. Travelling expenses 4,500
Dr. Treasury Comptroller Office 500
Cr. Field officer, Mr. Harish Shrestha,
clearance of advance for TADA 5,000
(Being advance cleared of field officer
Mr. Harish Shrestha)
b. iii 22612 Dr. B.E. Travelling expenses 5,500
Cr. Field officer, Mr. Harish Shrestha, 5,000
clearance of advance for TADA 5,000
Cr. Treasury Comptroller Office 500
(Being advance cleared of field officer
Mr. Harish Shrestha) 5,000
b. iv Dr. Treasury Comptroller Office
Cr. Field officer, Mr. Harish Shrestha,
clearance of advance for TADA
(Being advance cleared of field officer
Mr. Harish Shrestha)
SQ-4._____ On 10th of Bhadra 2073, District Education Office, Salyan paid advance salary of Rs.18,000 to Section Officer Mr.
Kedar Gautam. Amount of advance salary should be cleared within 6 months. First clearance of advance salary Rs. 3,000
was made on 7th of Ashwin 2067.
Required: Journal entry for
a. giving advance salary b. partial clearance of advance
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Payment Debit Credit
S.N. subtitle programme No. Fund bearing procedure
Position institute Types
No. code No.
Dr. Section Officer Mr. KedarGautam,
a 21111 advance for salary 18,000
Cr. Treasury Comptroller Office 18,000
(Being advance salary paid to Section
Officer Mr. KedarGautam)
b 21111 Dr. B.E. Salary 3,000
Cr. Section Officer Mr. KedarGautam,
partial clearance of advance salary 3,000
(Being partial clearnce of advance
salary of section officer Mr.
KedarGautam)
SQ-5. ____ The following are the transactions given to you
i. On 7th of Shrawan 2073, Local Development Office, Rupandehi received initial imprest fund equal to 1/6th of total
expenditures of the previous fiscal year Rs. 24,00,000 from the office of the Treasury and Comptroller (Kosh Tatha
Lekha Niyantran Karyalaya) through a bank transfer.
ii. On 25th of Shrawan 2073, Local Development Office, Rupandehi received an additional imprest fund of Rs.50,000 after
the approval of financial bill for fiscal year 2067/68 of Rs.27,00,000 from the office of the Treasury and Comptroller
through bank transfer.
iii. On 27th of Shrawan 2073, Local Development Office, Nawalparasi refunded Rs.20,000 out of the initial imprest fund of
Rs.3,00,000 after the approval of financial bill for fiscal year 2073/74 of Rs.16,80,000 to the office of the Treasury and
Comptroller through bank deposit.
iv. On 7th Ashwin 2073, District Development Office, Ramechhap received a budget release order and bank order for Rs.
200,000 from central level as the reimbursement of budget expenditure of the month of Bhadra.
v. On 8th Bhadra 2073, District Development Office, Okhaldunga received a budget release order for Rs. 250,000 and
bank order of Rs. 225,000 from central level as the reimbursement of budget expenditure of the month of Shrawan.
vi. On 7th Bhadra 2073, District Development Office, Kavrepalanchowk received a budget release order for Rs. 220,000
and bank order Rs. 250,000 from central level as the reimbursement of budget expenditure of the month of Shrawan.
vii. On 27th Bhadra 2073, Land Reforms Office, Dhanusha received an additional budget release from central level for five
Pentium 4 computers of Rs. 25,000 each.
Required: Journal entries
218 Accounting-XI
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. Fund bearing Payment 400,000 400,000
Position institute Types procedure
No. code No.
i Dr. Treasury Comptroller Office
Cr. Imprest fund
(Being initial imprest fund i.e. 1/6 of
Rs. 2400,000 received)
ii Dr. Treasury Comptroller Office 50,000
Cr. Imprest fund 20,000 50,000
(Being additional imprest fund received) 200,000 20,000
iii Dr. Imprest fund 200,000
Cr. Treasury Comptroller Office
(Being excess initial imprest fund refunded)
iv Dr. Treasury Comptroller Office
Cr. Budget release 225,000 250,000
(Being bank order and budget release 25,000
order received)
v Dr. Treasury Comptroller Office
Dr. Imprest fund
Cr. Budget release
(Being bank order and budget release
order received)
vi Dr. Treasury Comptroller Office 250,000
vii 31122 Cr. Imprest fund 30,000
Cr. Budget release 220,000
(Being bank order and budget release
order received) 100,000 100,000
Dr. B.E. Machinery and equipment
Cr. Budget release
(Being additional budget release
received as five computers)
SQ-6. ____ On 6th Shrawan 2073, District Development Office, Sunsari created a petty cash fund of Rs. 500 and entrusted the
responsibility of the fund to the assistant accountant Mr. Pradeep Rai. On 15th Shrawan Mr. Pradeep Rai submitted the
statement of following expenses for reimbursement and the fund was reimbursed on the same day.
Bus fare Rs. 120 Office materials....................................................................................R..s....5..0..........................................................
Wages ..............................................................................................................R...s....1..2..5......R..e..f.r..e..s..h..m...e..n..t.........................................................................................R..s....7..5..........................................................
News paper & Magazines .....................................................................................R..s.....4..0...................................................................................................
Required: Journal entries for b. Reimbursement of petty cash fund expenditures
a. Creation of petty cash fund
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund
S.N. subtitle programme No. Fund bearing Payment Debit Credit
No. code No. Position institute Types procedure 500 500
a Dr. Petty cash fund 125 410
Cr. Treasury Comptroller Office 285
(Being petty cash fund established)
b 21111 Dr. B.E. Salary
22311 Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being petty expenses reimbursed)
SQ-7. _____ On 7th of Falgun 2073, District Agriculture Office, Sindhupalchowk distributed salary to its staff for the month of Magh
amounting to Rs. 220,000 after deducting Rs.40,000 as provident fund, Rs. 25,000 citizen investment fund, Rs. 1,000 as income
tax and Rs.10,000 as P.F. loan of employees. Later on, the deducted amounts were deposited into concerned accounts.
Required: Journal Vouchers
a. for distribution of salary b. for deposition of the deducted amount into concerned accounts
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit
S.N. subtitle programme No. Fund bearing Payment 220,000 Credit
No. code No. Position institute Types procedure 40,000
25,000
i 21111 Dr. B.E. Salary 1,000
Cr. Provident fund 10,000
Cr. Citizen Investment Fund 144,000
Cr. Income tax
Cr. Provident fund loan
Cr. Treasury Comptroller Office
(Being salary distributed after
deductions)
Journal Voucher CHAPTER 18 219
ii Dr. Provident fund 40,000 76,000
Dr. Citizen Investment Fund 25,000
Dr. Income tax 1,000
Dr. Provident fund loan 10,000
Cr. Treasury Comptroller Office
(Being deducted amounts deposited
into concerned accounts)
SQ-8._____ Following transactions are given to you
i. On 30th Ashad 2073, District Development Office, Jhapa closed its petty cash fund of Rs.500 by adjusting petty cash
fund expenditure Rs. 125 on travelling expenses, Rs. 110 on stationery, Rs. 50 on water bill, and the balance was
deposited into the bank.
ii. On 30th Ashad 2073, Agriculture Development Office, Morang closed its imprest fund A/c by depositing the balance
amount Rs.60,000 into the consolidated fund account. Budget release order for the same month was Rs. 125,000.
iii. On 30th Ashad 2073, Agriculture Development Office, Terathum closed its imprest fund account of Rs.125,000 by
adjusting it to budget release in accordance with budget release order of central level.
iv. On 30th Ashad 2073, Agriculture Development Office, Panchthar closed its total budget release and total budget
expenditure of Rs.18,00,000 for the fiscal year 2073/74 as per the provision made in the present accounting system.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 125 500
No. code No. Position Fund bearing Types Payment 110
institute procedure 50
i 22612 Dr. B.E. Travelling expenses 215
22311 Dr. B.E. Office expenses
22111 Dr. B.E. Water and electricity
Dr. Treasury Comptroller Office
Cr. Petty cash fund
(Being petty cash fund closed by
adjusting petty expenses)
ii Dr. Imprest fund 185,000
Cr. Budget release 125,000
Cr. Treasury Comptroller Office 60,000
(Being imprest fund a/c closed after
adjusting budget release)
iii Dr. Imprest fund 125,000 125,000
Cr. Budget release
(Being imprest fund a/c closed after
adjusting budget release)
iv Dr. Total Budget release 1,800,000
Cr. Total Budet expenditure 1,800,000
(Being total budget release and total
budget expenditure closed)
SQ-10.____ The following transaction is given:
2062-10-05: Issued a cheque of Rs.15,000 for purchased of office supplies.
2062-10-25: Paid salaries of Rs.41,000 for the month of Magh after deducting provident fund Rs.10,000, provident fund
loan Rs.1,500, Income tax Rs.500 and Mr. Thapa's salary in advance Rs.2,000.
2062-10-28: Paid rent for the month of Poush, Magh and Falgun @ Rs.5,000 per month through cheque.
Required: Journal Entries
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 15,000 15,000
i 22311 Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being cheque issued for purchase of
office supplies)
ii 21111 Dr. B.E. Salary 55,000 10,000
Cr. Provident fund 1,500
Cr. Provident fund loan
Cr. Income tax 500
Cr. Clearance of advance salary 2,000
Cr. Treasury Comptroller Office 41,000
(Being salary distributed after deductions)
iii 28142 Dr. B.E. House rent 10,000 15,000
28142 Dr. Advance for rent 5,000
Cr. Treasury Comptroller Office
(Being rent for the month Poush and
Magh paid and advance rent for
Falgun paid)
220 Accounting-XI
SQ-11.____ The following transactions of a government office are given below:
Magh 1: Bank order of Rs. 3,00,000 for the reimbursement of Revolving fund of Rs. 1,25,000 and budget release order
of Rs 1,75,000 has received.
Magh 15: TTA advance of senior Assistant Rajan Rs 10,000 has been cleared against the bill of Rs.9,000 after receiving
bank voucher for the balance amount.
Magh 28: Paid salary by issuing cheque of Rs. 84,000 for the month of Magh after deducting provident fund Rs. 15,000,
Income tax Rs. 3,000 and Advance salary of Rs. 2,000
Required: Journal Voucher (use printed voucher or given one specimen voucher only)
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 300,000 125,000
Position Fund bearing Types Payment 175,000
No. code No. institute procedure
i 22311 Dr. Treasury Comptroller Office
Cr. Revolving fund
Cr. Budget release
(Being bank order and budget release
order received)
ii 22612 Dr. B.E. Travelling expenses 9,000
Dr. Treasury Comptroller Office 1,000
Cr. Senior assistant Mr. Rajan,
clearance of advance for TTA 10,000
(Being advance cleared of senior
assistant Mr. Rajan for TTA)
iii 21111 Dr. B.E. Salary 104,000
Cr. Provident fund 15,000
Cr. Income tax 3,000
Cr. Clearance of advance salary 2,000
Cr. Treasury Comptroller Office 84,000
(Being salary distributed after deductions)
SQ-12.____ The following transaction are given:
Magh 1: Received bank order of Rs.1,00,000 from DTCO that was requested with approval.
Magh 3: Mr. Gautam submitted the bills for Rs.4,000 against the TA/DA advance of Rs.5,000, along with the Bank
Magh 10: Voucher of Rs.1,000.
Received Budget release order for the actual expenditure of Rs.2,40,000 of previous month and Bank order of
Rs.60,000.
Required: Journal Voucher (Use printed from or draw your own.)
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
No.
S.N. subtitle programme Particular of transaction Position Fund bearing Types Payment Debit Credit
institute procedure 100,000 100,000
No. code No.
i Dr. Treasury Comptroller Office
Cr. Imprest fund
(Being bank order received from
DTCO)
ii 22612 Dr. B.E. Travelling expenses 4,000
Dr. Treasury Comptroller Office 1,000
Cr. Mr. Gautam, clearance of advance
for TADA 5,000
(Being advance cleared of Mr.
Gautam for TADA)
iii Dr. Treasury Comptroller Office 60,000 240,000
Dr. Imprest fund 180,000
Cr. Budget release
(Being bank order and budget release
order received)
SQ-13.____ Following transactions are given:
i. Received bank order of 1,50,000 including budget release order of Rs.1,00,000 for the month of Baiahakh.
ii. Opened L/C account in favour of M/s Maruti Co. Ltd. to Purchase a vehicle for office.
iii. Issued a cheque of 2,500 to Mr. Gyawali as TADA in advance.
iv. Mr. Pradhan submitted the document of Rs.9,000 and pay-in-slip of Rs,1,000 against the advance to purpose official
materials of Rs.10,000 taken by him. Now, his advance is cleared on the basis of the documents submitted.
Required: Journal entries
Journal Voucher CHAPTER 18 221
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 150,000 50,000
Position Fund bearing Types Payment 100,000
No. code No. institute procedure
i Dr. Treasury Comptroller Office
Cr. Imprest fund
Cr. Budget release
(Being bank order and budget release
order received)
Dr. M/s Maruti Co. Ltd., advance for
ii 31121 vehicle 100,000
Dr. Treasury Comptroller Office 100,000
(Being L/C opened in favour of M/s
Maruti Co. Ltd. To purchase vehicle)
iii 22612 Dr. Mr. Gyawali, advance for TADA 2,500 2,500
Dr. Treasury Comptroller Office
(Being cheque issued to Mr. Gyawali
as TADA advance)
iv 22311 Dr. B.E. Office expenses 9,000
Dr. Treasury Comptroller Office 1,000
Cr. Mr. Pradhan, clearance of advance
for office materials 10,000
(Being advance cleared of Mr.
Pradhan for office materials)
SQ-14.____ The following transactions are of an operating government office. Prepare journal vouchers.
i. On 1st Shrawan, 1/6 of last fiscal year's total expenditure of Rs.30,00,000 was received as preliminary Revolving Fund
through bank transfer.
ii. On 5th Shrawan, gave advance to section officer Mr. Ram Ali Joshi for Rs.15,000 for purchase of stationery and
Rs.1,000 for program traveling expenses.
iii. On 10th Shrawan, received amount as additional Revolving Fund necessary to make 1/6 of the current year's Budget of
Rs.36,00,000.
iv. On 31st Shrawan, out of total salary of Rs.88,000 for the month was distributed after deducting provident fund
Rs.16,000 (with government contribution), provident fund loan Rs.7,000 and income tax Rs.1,000
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Payment Debit Credit
S.N. subtitle programme No. Fund bearing procedure 500,000 500,000
Position institute Types
No. code No.
i Dr. Treasury Comptroller Office
Cr. Revolving fund
(Being preliminary revolving fund i.e.
1/6 of Rs. 3000,000 received)
ii Dr. Mr. Ram Ali Joshi
22311 Advance for office expenses 15,000
22612 Advance for travelling expenses 1,000
Dr. Treasury Comptroller Office 16,000
(Being advance given to section officer
Mr. Ram Ali Joshi for stationery and
program travelling expenses)
iii Dr. Treasury Comptroller Office 600,000
Cr. Revolving fund 600,000
(Being additional revolving fund i.e.
1/6 of Rs. 3600,000 received)
iv 21111 Dr. B.E. Salary 88,000
Cr. Provident fund 16,000
Cr. Provident fund loan 7,000
Cr. Income tax 1,000
Cr. Treasury Comptroller Office 64,000
(Being salary distributed after deductions)
SQ-15.____ Expenses for the month of Bhadra are as follows:
Bhadra 2 : Bank order and Budget Release order letter for the expenses of Rs.2,45,000 shown by the last month's
expenditure statement has been received.
Bhadra 3 : Purchased uniform dresses for the staff of Rs.8,000.
Bhadra 20 : Settled section officer Mr. Ram Ali Joshi's advance on the basis of the bills submitted by him, which
include Rs.16,000 for stationery and Rs.2,000 for transportation charges and Rs.1,500 for program
traveling expenses and issued a cheque of Rs.3,500 for excess expenditure.
Bhadra 30 : Salary for the month distributed by issuing cheque of Rs.1,80,000 after deducting provident Fund
deduction of Rs.22,000 (without government contribution), provident fund loan deduction of Rs.14,000 and
income tax Rs.4,000.
Required: Journal Voucher
222 Accounting-XI
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
No.
S.N. subtitle programme Particular of transaction Position Fund bearing Types Payment Debit Credit
institute procedure 245,000 245,000
No. code No.
i Dr. Treasury Comptroller Office
Cr. Budget release
(Being budget release order received)
ii 21121 Dr. B.E. Uniform 8,000 8,000
Dr. Treasury Comptroller Office
(Being uniform dresses for staffs
purchased)
iii 22311 Dr. B.E. Office expenses 18,000 16,000
22612 Dr. B.E. Travelling expenses 1,500 3,500
Cr. Revolving fund
Cr. Treasury Comptroller Office
(Being section officer Mr. Ram Ali
Joshi's advance cleared on the basis
of the bills submitted by him)
iv 21111 Dr. B.E. Salary 220,000 22,000
Cr. Provident fund 14,000
Cr. Provident fund loan 4,000
Cr. Income tax 180,000
Cr. Treasury Comptroller Office
(Being salary distributed after deductions)
SQ-16.____ Prepare journal vouchers for the following transactions:
i. Received a bank order of Rs.3,00,000 and a Budget Release order of 3,50,000 equal to the expenditure of the previous
month.
ii. An L/C was opened in the name of Suzuki Company for purchase of vehicle of Rs.2,50,000 and bank charge of
Rs.1,300 was paid.
iii. A cheque was issued for purchase of food and feed for Rs.5,000.
iv. Issued a Cheque of Rs.3,43,000 for the distribution of salary for the month and field allowance Rs.10,000 after
deducting provident fund Rs.40,000 income tax Rs.7,000 and Citizen Investment Fund Rs.20,000. The deducted
amounts were deposited in the concerned offices.
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 300,000 350,000
50,000
i Dr. Treasury Comptroller Office
Dr. Imprest fund
Cr. Budget release
(Being bank order and budget release
order received)
ii 31121 Dr. Suzuki Company, advance for vehicle 250,000
22311 Dr. Office expenses 1,300
Dr. Treasury Comptroller Office 251,300
(Being L/C Opened in the name of
Suzuki Company for purchase of
vehicle and bank charge paid)
iii 21122 Dr. B.E. Meal 5,000
Cr. Treasury Comptroller Office 5,000
(Being cheque issued for purchase of
food and feed)
iv 21111 Dr. B.E. Salary 400,000
21133 Dr. B.E. Field allowance 10,000
Cr. Provident fund 40,000
Cr. Income tax 7,000
Cr. Citizen Investment Fund 20,000
Cr. Treasury Comptroller Office 343,000
(Being cheque issued for distribution
of salary and field allowance after
deductions)
iv Dr. Provident fund 40,000
Dr. Income tax 7,000
Dr. Citizen Investment Fund 20,000
Cr. Treasury Comptroller Office 67,000
(Being deducted amounts deposited
into concerned offices)
Journal Voucher CHAPTER 18 223
LONG ANSWER QUESTIONS
LQ-1._____ The following are the financial transactions in the book of District Agriculture Development Office, Lalitpur:
i. On 5th Ashwin 2073, Rs. 5,000 paid to Joshi Stationery Centre for office materials.
ii. On 10th Ashwin 2073, Rs. 15,000 paid to Craft Furniture House for office furniture.
iii. On 11th Ashwin 2073, Rs. 25,000 paid to Hi-Tech Centre for office Computer.
iv. On 15th Ashwin 2073, office rent paid to Land Lord Mr. Sanjeev Shrestha for Rs. 12,000 for the month of Ashwin
v. On 21th Ashwin 2073, wages for Rs. 3,000 paid to Mr. R. Tamang for repairs and maintenance of office.
vi. On 24th Ashwin 2073, electricity bill for Rs. 1,250, water bill for Rs. 300 and telephone bill for Rs.1,200 paid to concerned offices.
vii. On 30th Ashwin 2073, salary Rs. 2,00,000 and allowance Rs.25,000 paid to office staffs.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Payment Debit Credit
S.N. subtitle programme No. Fund bearing procedure 5,000 5,000
Position institute Types
No. code No.
i 22311 Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being paid to Joshi Stationery Centre
for office materials)
ii 31123 Dr. B.E. Furniture and fixture 15,000
Cr. Treasury Comptroller Office 15,000
(Being paid to Craft Furniture House
for office furniture)
iii 31122 Dr. B.E. Machinery and equipment 25,000
iv 28142 Cr. Treasury Comptroller Office 25,000
(Being paid to Hi-Tech Centre for
office computer) 12,000 12,000
Dr. B.E. House rent
v 22231 Cr. Treasury Comptroller Office 3,000
(Being office rent paid to landlord Mr.
SanjeevShrestha for the month of Aswhin)
Dr. B.E. Repair and maintenance
Cr. Treasury Comptroller Office 3,000
(Being paid to Mr. R. Tamang for
vi 22111 repairs and maintenance of office) 1,250
22111 Dr. B.E. Water and electricity 300
22112 Dr. B.E. Water and electricity 2,750
Dr. B.E. Communication 1,200
vii 21111 Cr. Treasury Comptroller Office
21139 (Being electricity bill, water bill and 200,000 225,000
telephone bill paid to concerned offices) 25,000
Dr. B.E. Water and electricity
Dr. B.E. Other allowance
Cr. Treasury Comptroller Office
(Being salary and allowance paid to
office staffs)
LQ-2. ____ The following are the financial transactions in the book of District Health Office, Bardia
i. On 5th Marg 2073, Rs. 50,000 paid in advance to Chaudhary & Co. for the supply of health-related machine and equipments.
ii. On 11th Marg 2073, advance office rent paid to House Owner Mr. Sharma for the months of Pouah, Magh and Falgun
@ Rs. 3,000 per month.
iii. On 15th Marg 2073, advance for office furniture Rs. 25,000 paid to Bardia Furniture Centre.
iv. On 18th Marg 2073, advance for TA/DA Rs.3,000 paid to field officer Mr. D. Mishra for official tour to Kathmandu.
v. On 24th Marg 2073, Chaudhary and Co. supplied health related machine and equipment for Rs.70,000 and the excess
amount paid by issuing a cheque.
vi. On 20th Marg 2073, Bardia Furniture Centre supplied office furniture for Rs.23,000 and the balance cleared by
submitting bank-deposited voucher of Rs.2,000.
vii. On 28th Marg 2073, Mr. D. Mishra cleared the advance by submitting a statement of expenditure for Rs.3,500 after
returning from the official tour of Kathmandu and the excess amount paid by cheque.
Required: Journal vouchers for the above transactions
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Payment Debit Credit
S.N. subtitle programme No. Fund bearing procedure
Position institute Types
No. code No.
Dr. Chaudhary& Co. , advance for
i 31122 machinery & equipment 50,000
Cr. Treasury Comptroller Office 50,000
(Being advance given to Chaudhary&
Co. for health-related machine and
equipment)
224 Accounting-XI
ii 28142 Dr. House owner Mr. Sharma, 9,000
iii 31123 advance for house rent
iv 22612 Cr. Treasury Comptroller Office 9,000
v 31122 (Being advance given to house owner
vi 31123 Mr. Sharma for the month of Poush, 25,000
vii 22612 Magh and Falgun)
Dr. Bardia Furniture Centre, advance 25,000
for furniture and fixture
Cr. Treasury Comptroller Office 3,000
(Being advance given to Bardia
Furniture Centre for office furniture) 3,000
Dr. Field officer Mr. D. Mishra,
advance for travelling expenses 70,000 50,000
Cr. Treasury Comptroller Office 20,000
(Being advance for TADA paid to field
officer Mr. D. Mishra) 23,000
Dr. B.E. Machinery and equipment 2,000
Cr. Treasury Comptroller Office
Dr. Chaudhary& Co. , advance for 25,000
machinery & equipment
(Being advance cleared of Chaudhary 3,500 500
& Co. for machine and equipment) 3,500
Dr. B.E. Furniture and fixture
Dr. Treasury Comptroller Office
Cr. Bardia Furniture Centre, clearance
of advance for furniture and fixture
(Being advance cleared of Bardia
Furniture Centre for office furniture)
Dr. B.E. Travelling expenses
Cr. Treasury Comptroller Office
Cr. Field officer Mr. D. Mishra, clearance
of advance for travelling expenses
(Being advance cleared of field officer
Mr. D. Mishra for TADA)
LQ-3._____ The following are the transactions given to you
i. On 5th of Shrawan 2073, Local Development Office, Chitawan received an initial imprest fund equal to 1/6th of total
expenditures of previous fiscal year Rs. 30,00,000 from the office of the Treasury and Comptroller through bank transfer.
ii. On 27th of Shrawan 2073, Local Development Office, Chitawan received an additional imprest fund of Rs.50,000 after
the approval of the financial bill for the fiscal year 2073/74 of Rs.33,00,000 from the office of the Treasury and
Comptroller through bank transfer.
iii. On 25th of Shrawan 2073, Local Development Office, Makwanpur refunded Rs.25,000 out of the initial imprest fund of
Rs.3,00,000 after the approval of the financial bill for the fiscal year 2073/74 of Rs.16,50,000 to the office of the
Treasury and Comptroller through bank deposit.
iv. On 9th Ashwin 2073, District Development Office, Sindhuli received a budget release order and bank order for Rs.
120,000 from the central level as the reimbursement of budget expenditure of the month of Bhadra.
v. On 7th Bhadra 2073, District Development Office, Rasuwa received a budget release order for Rs. 150,000 and a bank
order of Rs. 125,000 from the central level as the reimbursement of budget expenditure of the month of Shrawan.
vi. On 7th Bhadra 2073, District Development Office, Bhaktapur received a budget release order for Rs. 250,000 and bank
order for Rs. 300,000 from central level as the reimbursement of budget expenditure of the month of Shrawan.
vii. On 27th Bhadra 2073, Land Reforms Office, Banke received an additional budget release from central level for photo
copy machine of Rs. 80,000.
Required: Journal entries
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 500,000 500,000
i Dr. Treasury Comptroller Office
Cr. Imprest fund
(Being initial imprest fund i.e. 1/6 of
Rs. 3000,000 received)
ii Dr. Treasury Comptroller Office 50,000
Cr. Imprest fund 25,000 50,000
(Being additional imprest fund received) 120,000 25,000
120,000
iii Dr. Imprest fund
Cr. Treasury Comptroller Office
(Being excess initial imprest fund refunded)
iv Dr. Treasury Comptroller Office
Cr. Budget release
(Being bank order and budget release
order received)
Journal Voucher CHAPTER 18 225
v Dr. Treasury Comptroller Office 125,000 150,000
vi Dr. Imprest fund 25,000
vii 31122 Cr. Budget release
(Being bank order and budget release 300,000 50,000
order received) 250,000
Dr. Treasury Comptroller Office
Cr. Imprest fund 80,000 80,000
Cr. Budget release
(Being bank order and budget release
order received)
Dr. B.E. Machinery and equipment
Cr. Budget release
(Being additional budget release
received from central level for
photocopy machine)
LQ-4. ____ The following are the transactions in the books of District Development Office, Kavrepalanchowk
0n 7th Shrawan 2073, Rs, 600,000 received as initial imprest fund equal to 1/4th of the total expenditure of previous income
year Rs. 24,00,000 from the Office of the Treasury and Comptroller.
i. On 8th Shrawan 2073, office rent was paid in advance to the house owner Mr. Sanjeev Joshi for six months Shrawan to
Poush @ Rs. 4,000 per month.
ii. On 10th Shrawan 2073, Rs. 4,000 was paid as advance for walking allowance to Mr. Nov Raj Bhatta, Section Officer for
an official tour to Manang.
iii. On 12th Shrawan 2073, Rs, 25,000 paid to Software Suppliers for the supply of Accounting software.
iv. On 14th Shrawan 2073, Rs. 15,000 paid to Shrestha & Co. for the purchase of office printer.
v. On 16th Shrawan 2073, Rs. 4,000 was paid to Banepa Stationery Centre for the purchase of office materials. 0n 17th
Shrawan 2073, Section Officer Mr. Nov Raj Bhatta cleared the advance for TA/DA by submitting a statement of
expenditures after returning from the official tour of Manang and the excess amount of Rs.1,000 paid by cheque.
vi. On 29th Shrawan 2073, advance rent for the month of Shrawan cleared by preparing a voucher.
vii. On 30th Shrawan 2073, a cheque of Rs.120,000 was issued as staff salary after deducting provident fund Rs.26,000,
income tax Rs.1,000 and personal loan Rs.4,000.
Required: Journal Vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 600,000 600,000
Position Fund bearing Types Payment
No. code No. institute procedure
i Dr. Treasury Comptroller Office
Cr. Imprest fund
(Being initial imprest fund i.e. 1/4 of
Rs. 2400,000 received)
Dr. House owner Mr. Sanjeev Joshi,
ii 28142 advance for house rent 24,000
Cr. Treasury Comptroller Office
(Being office rent paid in advance to 24,000
the house owner Mr. Sanjeev Joshi for
six months)
Dr. Section offcer Mr. Nov Raj Bhatta,
iii 22612 advance for travelling expenses 4,000
Cr. Treasury Comptroller Office
(Being advance paid for official tour to 4,000
section officer Mr. Nov Raj Bhatta)
iv 31132 Dr. B.E. Computer software development 25,000
Cr. Treasury Comptroller Office 25,000
(Being paid to Software Suppliers for
supply of accounting software)
v 31122 Dr. B.E. Machinery and equipment 15,000 15,000
Cr. Treasury Comptroller Office
vi 22311 (Being paid to Shrestha& Co. for
purhase of office printer)
Dr. B.E. Office expenses 4,000
Cr. Treasury Comptroller Office 4,000
(Being paid to Banepa Stationery
Centre for purchase of office materials)
vii 22612 Dr. B.E. Travelling expenses 5,000
Cr. Section offcer Mr. Nov Raj Bhatta,
clearance of advance for travelling 4,000
expenses 1,000
Cr. Treasury Comptroller Office
(Being clearance of advance of
section officer Mr. Nov Raj Bhatta for
TADA)
226 Accounting-XI
viii 28142 Dr. B.E. House rent 4,000
ix 21111 Cr. House owner Mr. Sanjeev Joshi,
Clearance of advance for house rent 4,000
(Being advance rent for the month of
Shrawan cleared) 151,000 26,000
Dr. B.E. Salary 1,000
Cr. Provident fund 4,000
Cr. Income tax 120,000
Cr. Personnel loan
Cr. Treasury Comptroller Office
(Being salary distributed after deductions)
LQ-5. ____ The following transactions of District Development Office, Siraha are given to you
i. On 7th Ashwin 2073, received a budget release order for Rs. 3,00,000 and bank order for Rs. 2,50,000 from central
level as the reimbursement of budget expenditure of the month of Bhadra.
ii. On 11th Ashwin 2073, advance of Rs. 40,000 paid to Jyoti Auto P. Ltd. for the supply of a motor-cycle for office use.
iii. On 14th Ashwin 2073, advance of Rs. 5,000 was issued to procruement Section Officer Miss. Upasana Bhatta to
purchase office materials.
iv. On 21th Ashwin 2073, Procruement Officer, Miss. Upasana Bhatta cleared the advance for office materials by
submitting the necessary statement and the excess expenses of Rs. 1,000 paid by cheque.
v. On 26th Ashwin 2073, Jyoti Auto P. Ltd. supplied Hero-Honda motor-cycle of the total cost of Rs. 105,000 and the
excess amount of Rs.65,000 paid by cheque.
vi. On 25th Ashwin 2073, Rs. 1500 for electricity bill, Rs.300 for water bill and Rs.1050 for telephone bill deposited into
concerned accounts.
vii. On 30th Ashwin 2073, staff salary of Rs.165,000 was distributed to staff after deducting Rs. 30,000 as employees'
provident fund, Rs.5,000 as Loan to Employees and Rs. 1,000 as income tax through a cheque. On the same day, the
deducted amounts were deposited into the concerned accounts.
Required: Journal vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 300,000 50,000
250,000
i Dr. Treasury Comptroller Office
Cr. Imprest fund
Cr. Budget release
(Being bank order and budget release
order received)
ii 31121 Dr. Jyoti Auto P. Ltd., advance for vehicle 40,000
Cr. Treasury Comptroller Office 40,000
(Being advance paid to Jyoti Auto P.
Ltd. for the supply of a motor-cycle)
iii 22311 Dr. section officer Miss Upasana 5,000
Bhatta, advance for office expenses
Cr. Treasury Comptroller Office 5,000
(Being advance paid to section officer
Miss UpasanaBhatta for purchase of
office materials)
iv 22311 Dr. B.E. House rent 6,000
Cr. section officer Miss Upasana 5,000
Bhatta, clearance of advance for office 1,000
expenses
Cr. Treasury Comptroller Office
(Being advance cleared of section
officer Miss UpasanaBhatta for office
materials)
v 31121 Dr. B.E. Vehicle 105,000
Cr. Jyoti Auto P. Ltd., clearance of
advance for vehicle 40,000
Cr. Treasury Comptroller Office 65,000
(Being Jyoti Auto P. Ltd. supplied
Hero-Honda motor-cycle and advance
cleared)
vi 22111 Dr. B.E. Water and electricity 1,500
22111 Dr. B.E. Water and electricity 300
22112 Dr. B.E. Communication
Cr. Treasury Comptroller Office 1,050 2,850
(Being electricity bill, water bill and
telephone bill paid to concerned
offices)
Journal Voucher CHAPTER 18 227
vii 21111 Dr. B.E. Salary 165,000 30,000
vii Cr. Provident fund 30,000 5,000
Cr. Employee loan 5,000 1,000
Cr. Income tax 1,000 129,000
Cr. Treasury Comptroller Office 36,000
(Being salary istributed after deductions)
Dr. Provident fund
Dr. Employee loan
Dr. Income tax
Cr. Treasury Comptroller Office
(Being deducted amounts deposited
into concerned accounts)
LQ-6._____ Prepare journal 54vouchers of Kathmandu District Education Office from the following transactions
Magh 1 Salary of Poush Rs.60,000 and government contribution to P.F. of Rs.4,000 were distributed after deducting
income tax of Rs.2,000, P.F. loan of Rs.1,000 and P.F. of Rs.8,000 by cheque.
Magh 4 Paid by cheque for purchase of furniture of Rs. 5,000.
Magh 8 Machine purchase advance of Mr. Gupta, Rs.60,000, was cleared against the bill for the purchase of Rs.55,000
and the TADA bills of Rs.5,000
Magh 12 Received a bank order of Rs.1,50,000 and Budget Release order for Rs.1,65,000 for the expenditure of the last
month.
Magh 16 Issued a cheque of Rs.9,000 for office rent for the month of Chaitra and Baishakh. The monthly rent is Rs.4,500.
Magh 19 Furnishing goods advance of Mr. Chaudhary Rs.17,000 has been cleared against the bills for purchase of Rs.19,500
by issuing a cheque for the balance amount.
Required: Journal Vouchers (Use printed vouchers or give one specimen only)
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Folio Fund
S.N. subtitle programme No.
Particular of transaction Position Fund bearing Types Payment Debit Credit
No. code No. institute procedure 60,000 8,000
2,000
i 21111 Dr. B.E. Salary 1,000
Cr. Provident fund 49,000
Cr. Income tax
Cr. Provident fund loan
Cr. Treasury Comptroller Office
(Being salary distributed after deductions)
ii 31123 Dr. B.E. Furniture and fixture 5,000 5,000
iii 31122 Cr. Treasury Comptroller Office
(Being cheque paid for purchase of 55,000 60,000
22612 furniture) 5,000 165,000
iv 150,000
Dr. B.E. Machinery and equipment 15,000
iii 28142 Dr. B.E. Travelling expenses
vi 31123 Cr. Mr. Gupta, clearance of advance 9,000 9,000
(Being advance cleared of Mr. Gupta) 19,500
17,000
Dr. Treasury Comptroller Office 2,000
Dr. Revolving fund
Cr. Treasury Comptroller Office
(Being bank order and budget release
order received)
Dr. Advance for rent
Cr. Treasury Comptroller Office
(Being advance rent paid for 2 months)
Dr. B.E. Furniture and fixture
Cr. Mr. Chaudhary, clearance of
advance for furniture and fixture
Cr. Treasury Comptroller Office
(Being furnishing goods advance of
Mr. Chaudhary cleared)
LQ-7. _____ The following transactions of an operating office are given
2059 Magh 10 Purchased office supplies for Rs.7,200 and paid by cheque.
2059 Magh 21 Distributed salary and allowance for the month of Magh after deducting Rs.8,000 for P.F. and Rs.1,500 for
income tax out of the total salary of Rs.44,000 and allowance of Rs.4,000.
2059 Magh 23 Issued a cheque in favour of the landlord for the rent of Poush, Magh, Falgun @ Rs.15,000 per month.
2059 Magh 26 Received Budget Release order for the actual expenditure of Rs.1,00,000 of the previous month and a
bank order for Rs. 80,000 only
2059 Magh 29 Furniture purchases advance of Mr. Pradhan Rs.15,000 has been cleared against the bills for purchase of
Rs.17,000 by issuing a cheque for the balance amount.
Required: Journal Voucher (Use printed vouchers or give one specimen only)
228 Accounting-XI
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No.
Position Fund bearing Types Payment
No. code No. institute procedure
i 22311 Dr. B.E. Office expenses 7,200 7,200
Cr. Treasury Comptroller Office
ii 21111 (Being cheque issued for purchase of
21139 office supplies)
Dr. B.E. Salary 44,000
Dr. B.E. Other allowance 4,000 8,000
Cr. Provident fund 1,500
Cr. Income tax 38,500
Cr. Treasury Comptroller Office
iii 28142 (Being salary and allowance 30,000
28142 distributed after deductions) 15,000
Dr. B.E. House rent
Dr. Advance for house rent 45,000
Cr. Treasury Comptroller Office
(Being cheque issued in favour of
landlord for the rent including advance
for one month)
iv Dr. Treasury Comptroller Office 80,000
Dr. Imprest fund 20,000 100,000
Cr. Budget release
(Being bank order and budget release 17,000
order received)
vi 31123 Dr. B.E. Furniture and fixture
Cr. Mr. Pradhan, clearance of advance
for furniture and fixture 15,000
Cr. Treasury Comptroller Office 2,000
(Being furniture purchase advance of
Mr. Pradhan cleared)
LQ-8._____ The following transactions of an operating office are given
Shrawan 2 : Initial Imprest Fund received for Rs. 54,00,000 as 1/6 of the last year actual Budget Expenditure.
Shrawan 12 : A Cheque issued in favour of Mr. Ganesh as advance to purchase of furniture of Rs.12,000 and TADA Rs.3,000.
Shrawan 18 : On the basis of the bill vouchers submitted by Mr. Ganesh for furniture purchase of Rs.14,000 and TADA
Rs.2,000 advance cleared.
Shrawan 21 : Machinery advance of Laxmi Rs. 6,000 is cleared against the purchase bills submitted of Rs. 6,500 by
using a cheque for the balance.
Shrawan 25 : Out of the total salary of the month Rs. 3,30,000 and allowance of Rs. 30,000 the necessary investment
were distributed after deducting Rs. 60,000 for p.f. 30,000 for citizen investment fund and Rs. 25,000 for
income tax.
Shrawan 27 : Issued a cheque of Rs. 15,000 for purchase of furniture.
Required: Journal vouchers
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. 900,000 900,000
Position Fund bearing Types Payment
No. code No. institute procedure
i Dr. Treasury Comptroller Office
Cr. Imprest fund
(Being initial imprest fund i.e. 1/6 of
Rs. 5400,000 received)
ii Dr. Mr. Ganesh
31123 Advance for furniture and fixture 12,000
22612 Advance for travelling expenses 3,000
Dr. Treasury Comptroller Office 14,000 15,000
(Being advance given to Mr. Ganesh 2,000
for puchase of furniture and TADA) 6,500 15,000
iii 31123 Dr. B.E. Furniture and fixture 1,000
22612 Dr. B.E. Travelling expenses
Cr. Mr. Ganesh, clearance of advance 6,000
Dr. Treasury Comptroller Office 500
(Being advance cleared of Mr.
Ganesh for furniture and TADA)
iv 31122 Dr. B.E. Machinery and equipment
Cr. Laxmi, clearance of advance for
machinery and equipment
Dr. Treasury Comptroller Office
(Being machinery advance of Laxmi
cleared)
Journal Voucher CHAPTER 18 229
v 21111 Dr. B.E. Salary 330,000 60,000
21139 Dr. B.E. Other allowance 30,000 30,000
Cr. Provident fund 25,000
vi 31123 Cr. Citizen Investment Fund 245,000
Cr. Income tax
Cr. Treasury Comptroller Office 15,000 15,000
(Being salary and allowance distributed
after deductions)
Dr. B.E. Furniture and fixture
Cr. Treasury Comptroller Office
(Being cheque issued for purchase of
furniture)
LQ-9. _____Prepare journal vouchers for the following transactions of District Irrigation Office of Bhaktapur for the month of Bhadra.
i. On 2063-4-1 of last fiscal year's total expenditure of Rs.60,00,000 received initial Revolving Fund from the Treasury
and Comptroller Office through bank.
ii. On 2063-4-5 purchased office supplies for Rs.7,000 and paid by Cheque.
iii. On 2063-4-5 issued a Cheque of Rs.30,000 to section officer Ramesh Nath as advance for purchase of furniture.
iv. On 2063-4-10, received additional Revolving Fund necessary to make 1 of the current annual Budget of Rs. 66,00,000.
6
v. On 2063-4-15 furniture purchase advance given to section officer Ramesh Nath Rs.25,000 was cleared against the
bill of the same amount.
vi. On 2063-5-2, issued a cheque of Rs.5,000 for establishment of Petty Cash Fund.
vii. On 2063-5-31, issued a cheque for the reimbursement of the following petty expenses
Stationery Rs.450
Books and magazines Rs.800
SIM card for prepaid mobile Rs.1,020
Refreshment Rs.1,000
viii. On 2063-5-31, salary for the month of Bhadra Rs.1,00,000 has been distributed after deducting Rs.10,000 for provident
fund, Rs.8,000 for provident fund loan, and Rs.2,000 for income tax.
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. Fund bearing Payment 1,000,000 1,000,000
Position institute Types procedure
No. code No.
i Dr. Treasury Comptroller Office
Cr. Revolving fund
(Being initial revolving fund i.e. 1/6 of
Rs. 6000,000 received)
ii 22311 Dr. B.E. Office expenses 7,000
Cr. Treasury Comptroller Office 7,000
(Being office supplies purchased and
paid by cheque)
Dr. Section officer Ramesh Nath,
iii 31123 advance for furniture and fixture 30,000
Dr. Treasury Comptroller Office 30,000
(Being cheque issued to section
officer Ramesh Nath as advance for
purchase of furniture)
iv Dr. Treasury Comptroller Office 600,000
Cr. Revolving fund 25,000 600,000
(Being additional revolving fund received) 25,000
v 31123 Dr. B.E. Furniture and fixture
Cr. Section officer Ramesh Nath,
clearance of advance for furniture and
fixture
(Being partial clearance of furniture
purchase advance of section officer
Ramesh Nath)
vi Dr. Petty cash fund 5,000
Dr. Treasury Comptroller Office 2,250 5,000
(Being petty cash fund established) 1,020 3,270
vii 22311 Dr. B.E. Office expenses 100,000 10,000
22112 Dr. B.E. Communication 8,000
Cr. Treasury Comptroller Office 2,000
(Being petty expenses reimbursed) 80,000
viii 21111 Dr. B.E. Salary
Cr. Provident fund
Cr. Provident fund loan
Cr. Income tax
Cr. Treasury Comptroller Office
(Being salary for the month of Bhadra
distributed after deductions)
230 Accounting-XI
LQ-10.____ You are given the following transaction of an operating level office for the preparation of journal vouchers
i. Received a bank order Rs.2,50,000 and Budget Release order Rs.2,20,000 for actual Expenditure of last month.
ii. Payment made by cheque of Rs.2,500 for electricity and Rs.300 for telephone charges.
iii. Advance given to storekeeper Prakash Thapa by issuing two cheques of Rs.40,000 for furniture purchase and
Rs.45,000 for computer purchase.
iv. Issued a cheque of Rs. 64,000 for distribution of salary for the month after deducting provident fund Rs.8,000, provident
fund loan Rs.7,000 and income tax Rs.1,000.
v. On 2063-1-3 a loan has been received from a nearby office by cheque of Rs.60,000 after taking permission from
concerned offices.
vi. On 2063-1-5 paid to house owner Mr. Mohan Kumar Prajapati for the month of Baishak. Jestha ad Asar @ Rs.6,000 per
month.
vii. On 2063-1-8, an L/C is opened in the name of Bajaj Company of India, for purchase of Bajaj CT 100 motorcycle of
Rs.90,000 and the Bank charge Rs.1,000 was paid by a cheque.
viii. Section officer Gyanendra Bhadur Thapa cleared the advance for program traveling expenses by submitting bills of
Rs.16,000 and paid Rs.1,000 by cheque for excess expenditure.
Solution:
Journal Voucher AGF No. 203
Code/ Activity/ Particular of transaction Folio Fund Debit Credit
S.N. subtitle programme No. Position 250,000 30,000
Fund bearing Types Payment 220,000
No. code No. institute procedure
i Dr. Treasury Comptroller Office
Cr. Revolving fund
Cr. Budget release
(Being bank order and budget release
order received)
ii 22111 Dr. B.E. Water and electricity 2,500
22112 Dr. B.E. Communication 300 2,800
Cr. Treasury Comptroller Office
(Being payment made by cheque for
electricity and telephone charges)
iii Dr. Storekeeper PrakashThapa 40,000 85,000
31123 Advance for furniture and fixture 45,000
31122 Advance for machinery and equipment
Dr. Treasury Comptroller Office
(Being advance given to storekeeper
PrakashThapa for purchase of
furniture and computer)
iv 21111 Dr. B.E. Salary 80,000
v Cr. Provident fund 8,000
Cr. Provident fund loan 7,000
Cr. Income tax 1,000
Cr. Treasury Comptroller Office 64,000
(Being salary for the month distributed
after deductions) 60,000 60,000
Dr. Treasury Comptroller Office
Cr. Loan from nearby office
(Being loan received from nearby
officeafter taking permission from
concerned offices)
vi 28142 Dr. House owner Mr. Mohan Kumar 18,000
Prajapati, advance for house rent
Cr. Treasury Comptroller Office 18,000
(Being advance given to house owner
Mr. Mohan Kumar Prajapati for 3 months)
vii 31122 Dr. Bajaj Company of India, advance 90,000 91,000
22311 for vehicle 1,000
Dr. B.E. Office expenses
Cr. Treasury Comptroller Office
(Being L/C opened in the name of
Bajaj Company of India, for purchase
of motorcycle and paid bank charge)
viii 22612 Dr. B.E. Travelling expenses 16,000
Cr. Section officer Gyanendra
Bahadur Thapa, clearance of advance 15,000
for travelling expenses 1,000
Cr. Treasury Comptroller Office
(Being clearance of advance of
section officer Gyanendra Bahadur
Thapa for program travelling expenses)
VERY SHORT ANSWER QUESTIONS
VQ-1. _____ Post the following transaction into a bank cash book.
Issued a cheque No. 0012 of Rs.1,50,000 for purchasing of computers.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
Issued a cheque for 150,000 31122 150,000
purchasing of computers
VQ-2. _____ Post the following transaction into a bank cash book.
Advance is given to computer operator, Mr. Daya Ram Khatri, for purchasing computer Rs.45,000 by cheque no.0013.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
Advance given to
computer operator Mr. 45,000 31122 45,000 45,000
Daya Ram Khatri for
puchasing computer
VQ-3._____ Post the following transaction into a bank cash book.
Machine purchase advance of Mr. Ratna Thapa Rs. 40,000 was cleared against the bill for purchase of Rs.40,000.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
Cleared machine
purchase advance of Mr. 31122 40,000 40,000
RatnaThapa
(40,000)
VQ-4._____ Post the following transaction into a bank cash book.
The landlord Mr. Shyam Thapa was given a check at the rate of Rs. 5,000 per month for rent in the months of Bhadra,
Ashwin and Kartik.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
Advance given to landlord
Mr. ShyamThapa for 15,000 28142 15,000 15,000
house rent
VQ-5._____ Post the following transaction into a bank cash book.
Ashwin 30 A check of Rs. 79,000 was issued after deducting PF. Rs. 20,000, Citizen investment fund, Rs. 5,000 from,
Income tax Rs.6000.
Ashwin 31 deducted amount deposited to concern office.
232 Accounting-XI
Solution:
Bank Cash Book AGF No. 209
Cash balanceVoucher No. Bank balance Budget Current year Last year Miscellaneous Misc.
Date Particulars expenditure advance advance
Debit Credit Debit Ch.No Given Cleared
./E.T. Resp.
Credit code Balance Code No. Amount Trans. Cleared Debit Credit
No.
Distributed salary after
deducting PF, Citizen
6-30 investment fund and 79,000 28142 111,000
Income tax 20,000
5,000
Deducted amounts deposited 6,000
into concerned offices
6-31 31,000 20,000
5,000
6,000
VQ-6._____ Post the following transaction into a bank cash book of District Forest office.
2076/09/12 An advance check of Rs. 32,000 was issued to Mr. Shakti Thapa for the purchase of computer.
2076/09/15 Officer Mr. Shakti Thapa purchased the computer of Rs. 28,000 and cleared his advance with submitted the
details bill and bank voucher.
Solution: Bank Cash Book AGF No. 209
Date ParticularsVoucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
Advance given to officer Debit Credit Debit expenditure advance advance
9-12 Mr. Shakti Thapa for Ch.No Given Cleared Resp.
puchasing computer ./E.T. Trans.
Cleared computer Credit code Balance Code No. Amount Cleared Debit Credit
9-15 purchase advance of No.
Officer Mr. Shakti Thapa
32,000 31122 32,000 32,000
4,000 31122 28,000 32,000
(32,000)
VQ-7._____ Prepare a Bank cash book for the following transaction are:
District Development Office of Kavre received a Bank order of Rs.2,50,000 and budget release order of Rs.2,75,000 for the
reimbursement of previous month’s expenditure from Treasury and Comptroller Office.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
Received budget release 250,000 0 25,000 275,000
order and bank order
SHORT ANSWER QUESTIONS
SQ- 1. ____ The following transactions are given for the month of Kartik:
Kartik 1 : Balance at bank Rs.75,000
Kartik 5 : Received budget release order and bank order of Rs.100,000
Kartik 7 : Paid by cheque Rs.10,000 for purchase of office supplies
Kartik 15 : Cleared Mr. Pandey’s advance for purchase of vehicle Rs.25,000 against the bill submitted for the same.
Kartik 25 : Issued a cheque for the distribution of Kartik salary of Rs.45,000 after deducting staff provident fund as per
rules including Government of Nepal contribution.
Required: Bank Cash Book (use printed form or make your own)
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
7-1 Balance at bank 75,000
7-5 Received budget release 100,000 175,000 100,000
order and bank order
Bank Cash Book for Government Offices CHAPTER 19 233
7-7 Paid by cheque for 10,000 165,000 22311 10,000
purchase of office supplies
Cleared Mr. Pandey's
7-15 advance for purchase of 165,000 31121 25,000 25,000
0 25,000
vehicle
(25,000)
Distributed Kartik salary 45,000 120,000 55,000 10,000
7-25 after deducting PF as per 0 0 0 110,000
0 0 100,000 55,000 0 120,000 65,000
rule
Total
SQ-2._____ The following transactions are given
Bhadra 1 : Balance at bank Rs.90,000
Bhadra 5 : Received budget release and bank order for the actual expenditure of last month Rs.150,000.
Bhadra 10 : Issued cheque of Rs.25,000 as rent advance to house owner.
Bhadra 16 : Issued cheque of Rs.10,000 for the payment of TADA
Bhadra 29 : Paid salary Rs.70,000 for the month after deducting provident fund of Rs.13,000
Required: Post into Bank Cash Book (use printed form or draw your own)
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
5-1 Balance at bank 90,000
5-5 Received budget release 150,000 240,000 150,000
order and bank order
5-10 Issued cheque as rent 25,000 215,000 28142 25,000 25,000
advance to house owner
5-16 Issued cheque for 10,000 205,000 22612 10,000
payment of TADA
Distributed Kartik salary
5-29 after deducting PF as per 57,000 148,000 21111 70,000 13,000
rule
Total of current month 0 0 150,000 92,000 0 148,000 105,000 25,000 0 0 0 0 163,000
SQ- 3. ____ The following transactions are given
Magh 1 : Bank balance Rs.50,000
Magh 4 : Received budget release and bank order for the actual expenditure of last month Rs.130,000.
Magh 10 : Issued cheque of Rs.10,000 as material purchase advance to Mr. Pant.
Magh 28 : A cheque issues for salary Rs. 44,000 after deducting Rs.10,000 for P.F. contribution and Rs.1,000 for income tax at
source. The deducted amounts were deposited into the concerned offices on the same day.
Required: Bank Cash Book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
10-1 Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
10-4 code Trans.
10-10
10-28 No.
10-28 Balance at bank 50,000
Received budget release 130,000 180,000 130,000
order and bank order
Issued cheque as material
purchase advance to Mr. 10,000 170,000 22521 10,000 10,000
Pant
Distributed salary after 44,000 126,000 21111 55,000 10,000
deducting PF and Income tax
1,000
Deducted amounts deposited 11,000 115,000 10,000
into concerned offices
Total of current month 0 0 130,000 65,000 0 115,000 65,000 10,000 0 0 0 11,000 141,000
SQ-4._____ Following transactions for the month of Paush are given:
Paush 1: Bank Balance Rs.1,00,000
Paush 10: Received budget release and Bank order of Rs.1,50,000
Paush 12: Issued cheque of Rs.15,000 for purchase of office materials.
Paush 18: Cleared Mr. Sharan's advance for furniture purchase of Rs.12,000, against the advance of Rs.10,000 on the
basis of bills submitted by him.
Paush 28: Issued a cheques of Rs.60,000 to distribute salary for the month after deduction Rs.15,000 PF including
government contribution.
Required: Bank Cash Book (Use printed form or draw your own)
234 Accounting-XI
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
No.
9-1 Balance at bank 100,000
Received budget release
9-10 order and bank order 150,000 250,000 150,000
9-12 Issued cheque for purchase 15,000 235,000 22311 15,000
of office materials
Cleared Mr. Sharan\'s
9-18 advance for furniture purchase 2,000 233,000 31123 12,000 10,000
Distributed salary after (10,000)
deducting Provident fund
9-28 60,000 173,000 21111 75,000 15,000
Total of current month 0 0 150,000 77,000 0 173,000 92,000 0 10,000 0 0 0 165,000
SQ-5._____ The following transactions are given:
Baisakh1 : Balance at Bank Rs.50,000
Baisakh3 : Received budget release and bank order of Rs.200,000.
Baisakh5 : Purchase motor cycle and issued a cheque of Rs. 90,000.
Baisakh30 : Issued a cheque of Rs.87,000 for the distribution of salary after deducting of Rs.20,000 for PF, Rs.2,400 for
salary advance and Rs.600 for income tax. The deductions were deposited into the concern office on the
same day.
Baisakh31 : A machinery is received from central office valued of Rs. 300,000 with necessary documents. A release order is
also received adverting to adjust the expenditure as additional budget release.
Required: Post into Bank Cash Book (use printed form or draw your own)
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Ch.No
Date Particulars ./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
1-1 Balance at bank No. 50,000
1-3 Received budget release 200,000 250,000 200,000
order and bank order
1-5 Purchased motor cycle 90,000 160,000 31121 90,000
Distributed salary after
deducting PF, Income tax
1-30 and clearance of advance 87,000 73,000 21111 110,000 2,400 20,000
salary (2,400) 600
Deducted amounts 52,400
1-30 deposited into concerned 20,600 20,000
offices
Total of current month 0 0 200,000 197,600 0 52,400 197,600 0 2,400 0 0 20,600 220,600
Note: Machinery received from Central office (Baisak 31 transaction) is not recorded in Bank Cash Book.
SQ-6._____ The following information is given to you :
Chaitra 1 Balance at bank Rs.4,000
Chaitra 5 Received bank order for Rs.60,000 and budget release order for Rs.52,000.
Chaitra 12 Issued a cheque of Rs.25,000 for purchase of a computing machine.
Chaitra 15 Issued a cheque of Rs.11,400 in favour of the contractor for road pavement after deducting 5% for deposit.
Chaitra 28 Issued a cheque of Rs.24,000 for distribution of salary for the month after deducting Rs.6,000 for P.F. and
Rs.3,000 for P.F. loan.
Required: Posting into bank cash book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Ch.No
Date Particulars ./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
12-1
12-5 Balance at bank No. 4,000
12-12 Received budget release 60,000 64,000 52,000
12-15 order and bank order
12-28 8,000
Issued cheque for purchase
of a computing machine 25,000 39,000 31122 25,000
Issued cheque to road
contractor after deducting 11,400 27,600 31151 12,000 600
5% security deposit
Distributed salary after
deducting PF and PF loan 24,000 3,600 21111 33,000 6,000
Total of current month 0 0 60,000 60,400 0 3,600 70,000 0 0 0 0 0 69,600
Bank Cash Book for Government Offices CHAPTER 19 235
SQ-7._____ You are given the following transactions:
Magh 1 Balance at bank Rs.50,000
Magh 3 Received budget release order and bank order Rs.90,000
Magh 10 Mr. Thapa submitted the furniture purchased bill for Rs.25,000 against the advance of Rs.20,000 for the same.
Magh 20 Issued a cheque of Rs.5,000 for purchase of office supplies.
Magh 28 Issued a cheuqe of Rs.18,000 for distribution of salary of the month of Magh after deducting Rs.4,000 for P.F.
Required: Posting into a bank cash book. (Use printed form or make your own)
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
10-1 Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
10-3 code Trans.
10-10
No.
10-20
10-28 Balance at bank 50,000
Received budget release 90,000 140,000 90,000
order and bank order
Cleared Mr. Thapa's
advance for furniture 5,000 135,000 31123 25,000 20,000
purchase
(20,000)
Issued cheque for 5,000 130,000 22311 5,000
purchase of office supplies
Issued cheque for
distribution of salary of the 18,000 112,000 21111 22,000 4,000
month after deducting PF
Total of current month 0 0 90,000 28,000 0 112,000 32,000 0 20,000 0 0 0 94,000
SQ-8._____ The following transactions are given for the month of Kartik:
Kartik 1: Balance at bank Rs.75,000
Kartik 5: Received budget release order and bank order of Rs.1,00,000
Kartik 7: Paid by cheque Rs.10,000 for purchase of office supplies.
Kartik 15: Cleared Mr. Pandey's advance for purchase of vehicle Rs.25,000 against the bill submitted for the same.
Kartik 25: Issued a cheque for the distribution of Kartik Salary of Rs.45,000 after deducting staff provident fund as per rules
including government contribution.
Required: Bank Cash Book, (Use printed form or make your own)
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
7-1 Balance at bank 75,000
7-5 Received budget release 100,000 175,000 100,000
order and bank order
7-7 Paid by cheque for 10,000 165,000 22311 10,000
purchase of office supplies
Cleared Mr. Pandey's
7-15 advance for purchase of 165,000 31121 25,000 25,000
vehicle
(25,000)
7-25 Distributed salary after 45,000 120,000 21111 55,000 10,000
deducting PF as per rule
Total of current month 0 0 100,000 55,000 0 120,000 65,000 0 25,000 0 0 0 110,000
SQ- 9. ____ The following transactions are given:
Ashwin 1 : Bank balance Rs.50,000
Ashwin 3 : Received budget release Rs.210,000 and bank order of Rs.180,000 for the actual expenditure of last month.
Ashwin 12 : Issued a cheque of Rs.5,000 for purchase of office materials.
Ashwin 20 : Furniture purchase advance of accountant Ramesh is cleared on the submission of his bill of Rs.20,000.
Excess expenditure of Rs.2,000 is reimbursed through issuing a cheque.
Ashwin 28 : Paid Rs.70,000 by cheque as the salary of the current month after deducting provident fund Rs.16,000 and
income tax Rs.2,000.
Required: Post into Bank Cash Book
236 Accounting-XI
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash Balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
No.
6-1 Balance at bank 50,000
Received budget release
6-3 order and bank order 180,000 230,000 30,000 210,000
6-12 Issued cheque to 5,000 225,000 22311 5,000
purchase office materials
Furniture purchase
6-20 advance of accountant 2,000 223,000 31123 20,000 18,000
Ramesh cleared
(18,000)
Distributed salary after
6-28 deducting Provident fund 70,000 153,000 21111 88,000 16,000
2,000
Total of current month 0 0 180,000 77,000 0 153,000 95,000 0 18,000 0 0 30,000 228,000
SQ-10.____ The following transaction of District Education Office, Arghakhachi are given:
i. Opening balances as shown by bank cash till Chaitra 2073 were as follows
Bank Dr. Rs. 1,00,000 and Cr. Rs. 35,000
ii. Issued a cheque of Rs. 2000 to Tulsa for salary advance through cheque no. 1004
iii. Purchased office type writer worth Rs. 5,000 and paid by cheque no. 1005
iv. Total salary of Rs. 40,500 for the month of Chaitra paid by cheque no. 1008 with the following deductions
Income tax Rs.250
Provident funds Rs. 3400
Salary advance of Tulsa Rs. 1500
Required: Bank cash book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No Resp.
./E.T. Trans.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Cleared Debit Credit
No.
i Opening bank balance 65,000
Issued cheque to Tulsa for
ii salary advance 2,000 63,000 21111 2,000 2,000
iii Purchased office type writer 5,000 58,000 31122 5,000
Distributed salary after
deducting Income tax,
iv Provident fund and 35,350 22,650 21111 40,500 1,500 250
clearance of advance salary (1,500) 3,400
Total of current month 00 0 42,350 0 22,650 46,000 2,000 1,500 0 0 0 3,650
SQ-11.____ The following transaction of District Administration Office, Kanchanpur are given:
Jestha 1 Bank Balance Rs. 2,00,000
Jestha 5 Received initial revolving fund equal to 1/4th of the actual expenditure of previous year of 400,000.
Jestha 10 Purchase furniture of Rs. 20,000
Jestha 15 Provided advance Rs. 60,000 to see officer Mr. Gopal Ghimire for purchasing computer.
Jestha 25 Paid to Kriti Books Rs. 25,000 for the purchase of Books.
Jestha 30 Salary of the month of Jestha was distributed after deducting P.F. Rs. 15,000, P.F. loan Rs. 8,000 and issued
cheque for Rs. 65,000. On same day, deducted amounts were deposited into respective account.
Required: Bank Cash Book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
No.
2-1 Balance at bank 200,000
Received initial revolving
2-5 fund (1/4 of Rs. 400,000) 100,000 300,000 100,000
2-10 Purchased furniture 20,000 280,000 31123 20,000
Provided advance to Sec.
2-15 officer Mr. GopalGhimire 60,000 220,000 31122 60,000 60,000
for purchasing computer
Paid to Kriti Books for the
2-25 purchase of books 25,000 195,000 22313 25,000
Bank Cash Book for Government Offices CHAPTER 19 237
Distributed salary after 65,000 130,000 21111 88,000 15,000
2-30 deducting PF and Income
8,000
tax
Deducted amounts 23,000 107,000 15,000
2-30 deposited into concerned
offices 0 0 100,000 193,000 0 107,000 8,000
Total of current month 193,000 60,000 0 0 0 23,000 123,000
LONG ANSWER QUESTIONS
LQ-1. _____ Your are given the following transactions of District Education Office Rasuwa:
Magh 1 : Balance at bank Rs. 10,000
Magh 5 : Received budget release order and Bank order Rs. 100,000
Magh10 : Mr. Tamang submitted the furniture purchased bill for Rs.35,000 against the advance of Rs.25,000 for the same.
Magh 15 : Issued a cheque of Rs.5,000 for the purchase of office materials
Magh 20 : Office rent of Rs. 2,000 for the month of Magh was paid to house owner, Mr. Gurung.
Magh 25 : Printing materials purchased from Rasuwa Printing Press for Rs. 4,000 and paid by cheque
Magh 30 : Issued a cheque of Rs. 50,000 for distribution of salary of the month of Magh after deducting Rs. 5,000 for P.F.
and Rs. 1,000 for income tax.
Required: Posting into Bank Cash Book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
10-1 Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
10-5
10-10 No.
10-15 Balance at bank 10,000
10-20 Received budget release
10-25 order and bank order 100,000 110,000 100,000
10-30
Furniture purchase advance 10,000 100,000 31123 35,000 25,000
of Mr. Tamang cleared
(25,000)
Issued cheque for purchase
office materials 5,000 95,000 22311 5,000
Office rent for the month 2,000 93,000 28142 2,000
paid
Printing materials
purchased 4,000 89,000 22315 4,000
Distributed salary after 50,000 39,000 21111 56,000 5,000
deducting PF and Income
tax
1,000
Total of current month 0 0 100,000 71,000 0 39,000 77,000 0 25,000 0 0 0 106,000
LQ-2. _____ The following information of District Agriculture Office of Illam are given:
Baishak 1 : Balance at Bank Rs 30,000
Baishak 5 : Received bank order for Rs. 95,000 and budget release order for Rs. 60,000.
Baishak 12 : Issued a cheque of Rs. 30,000 for purchase of a ploughing machine
Baishak 13 : Issued a cheque of Rs. 3000 for the purchase of office materials.
Baishak 15 : Issued cheque of Rs. 23,750 in favour of the contractor for construction of building after deducting 5% for deposit.
Baishak 19 : Issued cheque of Rs. 3,500 to Section Officer, Mr. Regmi as TA/DA for official visit to Kathmandu.
Baishak 21 : Issue cheque of Rs. 3,000 as rent to house owner, Mr. Baidya for the month of Baishak.
Baishak 30 : Issued a cheque of Rs. 60,000 for distribution of salary for the month after deducting Rs. 6,000 for P.F. and
advance Rs. 3,000 for P.F Loan.
Required: Posting into Bank Cash Book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
No.
1-1 Balance at bank 30,000
Received budget release
1-5 order and bank order 95,000 125,000 60,000
Issued cheque for purchase 35,000
of ploughing machine
1-12 30,000 95,000 31122 30,000
1-13 Issued cheque for purchase 3,000 92,000 22311 3,000
of office materials
238 Accounting-XI
Issued cheque to building 68,250 31111 25,000 1,250
1-15 contractor after deducting 23,750
5% security deposit
Issued cheque to Section
1-19 officer Mr. Regmi as TADA 3,500 64,750 22612 3,500
1-21 Issued cheque as rent to 3,000 61,750 28142 3,000
house owner
Distributed salary after
1-30 deducting PF and PF loan 60,000 1,750 21111 69,000 6,000
Total of current month 0 0 95,000 123,250 0 1,750 133,500 0 0 0 0 0 105,250
LQ-3. _____ The following is the information of District Land Revenue Office, Terathum:
On 2073/7/1 : Bank Balance was Rs. 10,000
On 2073/7/4 : Bank order and budget release order for Rs. 120,000 was received.
On 2073/7/5 : A loan of Rs. 8,000 was taken from Department of Irrigation and deposited in bank on the same date.
On 2073/7/10 : A cheque of Rs. 10,000 as an advance salary was issued to Section Officer, Mr. Himal Shrestha.
On 2073/7/15 : A cheque of Rs. 5,000 issued for office materials.
On 2073/7/25 : An amount of Rs. 3,000 was paid to Section Officer, Mr. Neraula as an advance for TA/DA for official
visit to Pokhara.
On 2073/7/30 : Salary of an amount of Rs. 70,000 paid after deducting Rs. 7,000 for provident fund, Rs. 2,000 for
income tax and Rs. 10,000 advance payment.
Required: a. Journal voucher b. Posting them into bank cash book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
7-1 Balance at bank No. 10,000
7-4 Received budget release 120,000 130,000 120,000
order and bank order
Loan taken from
7-5 Department of Irrigation 8,000 138,000 8,000
7-10 Cheque issued as 10,000 128,000 21111 10,000
advance salary
Cheque issued for office
7-15 materials 5,000 123,000 22311 5,000
Paid to section officer Mr. 3,000 120,000 22612 3,000
7-25 Niraula as advance for
TADA
Distributed salary after
deducting PF, Income tax
7-30 and clearance of advance 51,000 69,000 21111 70,000 10,000 7,000
salary (10,000) 2,000
Total of current month 0 0 128,000 69,000 0 69,000 78,000 0 10,000 0 0 0 137,000
LQ-4. _____ Prepare the journal voucher of given transaction and post them into a bank cash book.
On 1st Bhadra Bank balance Rs.87,500
On 7th Bhadra Received bank order for Rs.1,45,000 and budget release order for Rs.2,00,000 for actual expenditure of
last month
On 12th Bhadra Provided advance to section officer Mr. Ram Prasad Khatri Rs.3,000 through cheque no.010 for TTA.
On 15th Bhadra Computer purchase advance of Mr. Hari Khatri, Rs.25,000 has been cleared against the bills for purchase
of Rs.27,500 by issuing cheque no.011 for balance amount.
On 19th Bhadra Advance given to store keeper Mr. Laxman Thapa for purchases computer Rs.50,000 through cheque no.012
On 25th Bhadra Paid telephone charge Rs.1,500 through cheque no.013.
On 27th Bhadra Paid Rs.30,000 for office rent out of which Rs.15,000 is for advance rent through cheque no.014.
On 30th Bhadra Salary of Rs.1,00,000 for the month of Bhadra was distributed to the staffs by cheque no.015 after
deducting Rs.20,000 for provident fund and Rs.1,700 for income tax.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No Resp.
./E.T. Trans.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Cleared Debit Credit
No.
5-1 Balance at bank 87,500
Received budget release
5-7 order and bank order 145,000 232,500 55,000 200,000
Provided advance to 229,500 22612
5-12 section officer Mr. Ram 3,000 3,000
Prasad for TTA
Computer purchase
5-15 advance of Mr. HariKhatri 2,500 227,000 31122 27,500 25,000
cleared
-25,000
Bank Cash Book for Government Offices CHAPTER 19 239
Advance given to store 50,000
5-19 keeper Mr. LaxmanThapa 50,000 177,000 31122
for purchase of computer 1,500 1,500
30,000 175,500 22112 15,000 15,000
5-25 Paid telephone charge 145,500 28142 15,000
78,300
5-27 Paid office rent including 28142 100,000
advance
67,200 21111
Distributed salary after 20,000
5-30 deducting PF and Income
1,700
tax 0 0 55,000 221,700
Total of current month 0 0 145,000 165,300 0 67,200 187,000 15,000 25,000
LQ-5. _____ Prepare the journal voucher from the following transactions and posting into the Bank Cash Book.
On 2063 Shrawan 5 Received initial imprest fund equal to 1/6 of the last year's total expenditures Rs.1440,000
through bank transfer.
On 2063 Shrawan 8 Created a petty cash fund of Rs.500 through no.01
On 2063 Shrawan 12 Purchased office materials for Rs.12,000 through cheque no.02.
On 2063 Shrawan 16 Purchased office furniture for Rs.35,000 through cheque no.03.
On 2063 Shrawan 22 Paid water charge bill for Rs.1,000 through cheque no.04.
On 2063 Shrawn 24 Paid telephone bill Rs.6,000 through cheque no.05
On 2063 Shrawan 29 Issued a cheque no.06 of Rs.27,000 for the distribution of salary for the month of sharawan
after deducting Rs.6,000 for provident fund and deducted amount was deposited on the same
day in the concerned office.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
4-1 Received initial revolving 240,000 240,000 240,000
fund (1/6 of Rs. 1,440,000)
4-8 Created petty cash fund 500 239,500 500
4-12 Purchased office materials 12,000 227,500 22311 12,000
4-16 Purchased office furniture 35,000 192,500 31123 35,000
4-22 Paid water charge bill 1,000 191,500 22111 1,000
4-24 Paid telephone bill 6,000 185,500 22112 6,000
4-29 Distributed salary after 27,000 158,500 21111 33,000 6,000
deducting PF
4-29 Deducted amount deposited 6,000 152,500 6,000
into concerned office
Total of current month 0 0 240,000 87,500 0 152,500 87,000 0 0 0 0 6,500 246,000
LQ-6. _____ Enter the following transactions into a bank cash book.
On 1st Magh Bank balance Rs.57,500
On 3rd Magh Received bank order for Rs.2,50,000 and budget release order for Rs.2,00,000 for actual expenditure of last month
On 6th Magh The following expenses paid through petty cash fund were reimbursed by a cheque.
Postal stamps Rs.27 Stationery Rs. 53 Coolie charges Rs.25
On 15th Magh Advance given to accountant Mr. Hari Chapagai for purchases furniture Rs.5,000 through cheque no.011
On 18th Magh Furniture purchase advance of Mr. Shrestha Rs.17,500 has been cleared against the bills for purchase of
Rs.15,000 and submit a voucher for the balance amount.
On 20th Magh Paid Rs.2,700 through cheque No.012 for the payment of repairs for machinery
On 29th Magh Issued a cheque No.013 of Rs.27,000 for the distribution of salary for the month of sharawan after deducting
Rs.6,000 for provident fund and deducted amount was deposited on the same day in the concerned office.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
Debit Credit Debit expenditure advance advance
Date Particulars Ch.No Given Cleared Resp.
10-1 ./E.T. Trans.
10-3 Balance at bank Credit code Balance Code No. Amount Cleared Debit Credit
10-6 Received budget release
order and bank order No.
10-15 Paid for postal stamps,
stationery and coolie 57,500
charges
250,000 307,500 200,000
Advance given to 50,000
accountant Mr. Hari
Chapagai for purchase 105 307,395 22311 27
furniture 5,000 22311 53
21111 25
302,395 31123 5,000 5,000
240 Accounting-XI
10-18 Furniture purchase 2,500 304,895 31123 15,000 17,500
advance of Mr. Shrestha (17,500)
10-20 cleared 2,700 302,195 22221 6,000
10-29 27,000 275,195 21111 2,700 6,000
10-29 Paid for repairs of 0 0 6,000 256,000
machinery 33,000
Distributed salary after
deducting PF 6,000 269,195
Deducted amount
deposited into concerned 0 0 252,500 40,805 0 269,195 38,305 5,000 17,500
office
Total of current month
LQ-7. _____ Following are the transactions from the books of District Education Office, Nuwakot for the month Shrawan 2073
On 1st Shrawan, Rs. 200,000 is received as initial imprest fund through bank transfer.
On 5th of Shrawan, A cheque of Rs. 20,000 was issued to Shrestha Trading House to purchase office computer by
cheque No.00122.
On 11th of Shrawan Rs. 3,000 is given as an advance for TA/DA to Mr. Khanal, a field officer for official visit by cheque
No.00123.
On 12th Shrawan, Mr. Shrestha cleared the previous year’s advance of Rs. 20,000 given to him for the purchase of office
furniture. He had actually spent Rs.25,000, the excess amount of Rs. 5,000 given to him by cheque
No.00124.
On 17th of Shrawan, Cheque No.00125 of Rs. 5000 was issued to Trishuli Stationery Suppliers for the purchase of office
material.
On 21st of Shrawan, Office rent of Rs 5,000 for the month of Shrawan was paid to house owner, Mr. Thapa through cheque
No.00126.
On 30th of Shrawan, salary of Rs.110,000 for the month of Shrawan was paid after deducting provident fund of Rs.11,000 ,
income tax of Rs.1500 and personal loan of Rs.5,000 through cheque No. 00127.
On 30th of Shrawan, Above deducted amount was deposited into concerned accounts through cheque No.00128, 00129,
00130 respectively.
Required: a. Journal Entries b. Posting them into bank cash book
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
4-1 Received initial inprest fund 200,000 200,000 200,000
4-5 Issued cheque to 20,000 180,000 31122 20,000
purchase office computer
4-11 Advance given to Mr. 3,000 177,000 22612 3,000
Khanal for TADA
Cleared Mr. Shrestha's
4-12 furniture purchase 5,000 172,000 31123 25,000 5,000
advance of previous year
(20,000)
Cheque issued for
4-17 purchase of office 5,000 167,000 22311 5,000
materials
4-21 Office rent for the month of 5,000 162,000 28142 5,000
Shrawan paid
Distributed salary after
4-30 deducting PF, Income tax 92,500 69,500 211111 110,000 11,000
and Personal loan
1,500
5,000
4-30 Deducted amount deposited 17,500 52,000 11,000
into concerned office
1,500
5,000
Total of current month 0 0 200,000 148,000 0 52,000 148,000 0 0 0 5,000 17,500 217,500
LQ-8. _____ An operating government office provided you the following transactions
i. Bank balance was Rs.90,000.
ii. Received bank order and budget release order for actual expenditure of last month Rs.2,20,000.
iii. Issued a cheque of Rs.5,000 in favour of assistant accountant Hari Ram for the establishment of petty cash fund.
iv. Issued a cheque of Rs.40,000 to section officer, Mr. Ram Babu Shresta for purchase of a computer for office use.
v. Issued a cheque of Rs.70,000 for the distribution of salary for the month after deducting Rs.16,000 for provident fund,
and Rs.2,000 for income tax and the deducted amounts were deposited in the concerned office.
Required: a. Journal Voucher b. Bank Cash Book
Bank Cash Book for Government Offices CHAPTER 19 241
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
./E.T. Resp.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Trans. Cleared Debit Credit
No.
i Balance at bank 90,000
ii Received budget release 220,000 310,000 220,000
order and bank order
Established petty cash 305,000
iii fund in favour of 5,000 5,000
Accountant, Hari Ram
iv Issued cheque for 40,000 265,000 31122 40,000
purchase of a computer
Distributed salary after
v deducting PF and Income 70,000 195,000 21111 88,000 16,000
tax
2,000
Deducted amounts 18,000 16,000
v deposited into concerned 177,000
offices
Total of current month 0 0 220,000 133,000 0 177,000 128,000 0 0 0 0 23,000 238,000
LQ-9. _____ Given transactions are of an operating level office of a month
i. Bank cash book showed a balance at bank Rs.1,50,000
ii. Received bank order letter of Rs.3,50,000 including budget release order for the expenses of last month of Rs.2,25,000
and additional revolving fund of Rs.1,25,000
iii. Issued a cheque of Rs.22,000 to Mr. Karna Bahadur Shrestha as advance for purchase of machinery for Rs.20,000 and
program travelling expenses for Rs.2,000
iv. With permission of central level office, a sum of Rs.10,000 was transferred from budget head transfer travelling
allowance to budget head allowance.
v. Settled advance of Mr. Karna Bahadur Shrestha after submitting machinery purchased bill of Rs.22,000 and program
travelling expenses bill of Rs.2,000.
vi. Out of total salary of Rs. 88,000 (including 100% P.F. contribution), after deducting P.F. Rs.16,000, P.F. Loan Rs.40,000
and income tax Rs.2,000. These were deposited in the respective offices on the same day.
Required: a. Bank Cash Book b. Trial Balance
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No Resp.
./E.T. Trans.
Debit Credit Debit Credit code Balance Code No. Amount Given Cleared Cleared Debit Credit
No.
i Balance at bank 150,000
ii Received budget release 350,000 500,000 225,000
order and bank order 125,000
Advance given to Mr. 22,000 478,000 31122 20,000 16,000
KarnaBahadur for 2,000 40,000
iii purchase of machinery 30,000 22612 2,000 2,000
and program travelling 476,000 31122 22,000 16,000
expenses 2,000 40,000
22612 (22,000) 2,000
v Cleared advance of Mr. 22,000 0 0 58,000 408,000
KarnaBahadur 446,000 211111 88,000
Distributed salary after
vi deducting PF, PF loan
and Income tax
Deducted amount 58,000 388,000
vi deposited into respective
offices
Total of current month 0 0 350,000 112,000 0 388,000 112,000 0 22,000
LQ-10. ____ Post the following transactions into a bank cash book.
i. Bhadra 1: Bank balance was Rs.70,000.
ii. Bhadra 2: Received bank order and budget release order for Rs.1,50,000 as the reimbursement of budget
expenditure of the month of Sharawan.
iii. Bhadra 3: Last year's Mr. Sharma's furniture purchase advance of Rs.20,000 was cleared by submitting a bill of
Rs.22,000.
iv. Bhadra 7: Office rent advance was given to house owner Mrs. Sharma for the month of Bhadra, Aswin and Kartik @
Rs.3,000 per month.
242 Accounting-XI
v. Bhadra 15: A loan of Rs.50,000 was given to District Irrigation Office.
vi. Bhadra 30: Rent advance of house owner Mrs. Sharma, given for the month of Bhadra, was cleared.
vii. Bhadra 30: Issued a cheque of Rs.38,200 for the distribution of salary for the month after deducting of Rs.10,000 for
P.F., Rs.1,200 for salary advance, and Rs.600 for income tax. The deduction was deposited into the
concerned offices on the same day.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
5-1 Balance at bank 70,000
5-2 Received budget release 150,000 220,000 150,000
order and bank order
Last year's Mr. Sharma's
5-3 furniture purchase 2,000 218,000 31123 22,000 20,000
advance cleared
(20,000)
3 months Office rent
5-7 advance given to house 9,000 209,000 28142 9,000 9,000
owner Mrs. Sharma
5-15 Loan given to District 50,000 159,000 28142 50,000
Irrigation Office
5-30 Rent advance for the 0 159,000 21111 3,000 3,000
month of Bhadra Cleared
(3,000)
Distributed salary after
5-30 deducting Income tax, 38,200 120,800 21111 50,000 1,200 10,000
Provident fund and
clearance of advance salary
(1,200) 600
Deducted amount
5-30 deposited into respective 10,600 110,200 10,000
offices
600
Total of current month 0 0 150,000 109,800 0 110,200 59,800 9,000 4,200 0 20,000 60,600 160,600
LQ-11. ____ Prepare a bank cash book from the following transactions :
i. Chaitra 1: Balance at bank Rs.1,00,000.
ii. Chaitra 2: Received bank order for Rs.1,90,000 and budget release order for Rs.2,10,000.
iii. Chaitra 5: Issued a cheque to the house owner for rent for the month of Chaitra, Baishakh and [email protected],000 per month.
iv. Chaitra 10: Vehicle purchase advance of Rs.1,00,000 of accountant, Mr. Krishna Ram has been cleared against vehicle
purchased bill of Rs.98,000 and bank voucher of Rs.2,000.
v. Chaitra 20: Issued a cheque of Rs.6,000 to M/S Gorkhapatra Sansthan for publication of notice and advertisement.
vi. Chaitra 31: Salary for the month distributed by issuing a cheque of Rs.65,000 after deducting P.F. for Rs.14,000, P.F.
loan for Rs.5,000 and material purchase advance clearance of Mr. Rakesh Thapa for Rs.2,000.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
12-1 Balance at bank 100,000
12-2 Received budget release 190,000 290,000 20,000 210,000
order and bank order
12-5 3 months rent advance 21,000 269,000 28142 21,000 21,000
given to house owner
12-10 Vehicle purchase advance 2,000 271,000 31121 98,000 100,000
of Accountant, Mr. Krishna (100,000)
Ram Cleared
Issued cheque for
12-20 publication of notice and 6,000 265,000 22315 6,000
advertisement
12-31 Cleared material purchase 0 271,000 22311 2,000 2,000
advance of Mr. Rakesh (2,000)
Thapa
12-31 Paid salary for the month 65,000 200,000 21111 84,000 14,000
5,000
after deducting PF and PF
loan
Total of current month 0 0 192,000 92,000 0 200,000 109,000 21,000 102,000 0 0 20,000 229,000
Bank Cash Book for Government Offices CHAPTER 19 243
LQ-12. ____ Enter the following transactions in the bank cash book:
i. Baisakh 1: Opening bank balance as per the bank cash book Rs.1,60,000.
ii. Baisakh 2: Bank order and budget release order for actual expenditure of last month Rs.2,50,000 was received after
deducting bank charges Rs.500.
iii. Baisakh 5: Rs.5,000 was wrongly debited to general office expenses instead of machinery and equipment.
iv. Baisakh 20: Issued a cheque of Rs.54,000 in the name of contractor Jagat Construction for construction of road after
deducting 5% for contract tax.
v. Baisakh 22: Issued a cheque to house owner for rent for the month of Baisakh to Asar @ Rs.10,000 per month after
deducting rent tax @ 15%.
vi. Baisakh 31: Salary for the month was distributed after deducting Rs.3,000 as provident fund, Rs.15,000 as employees'
loan and Rs.3,000 as income tax through a cheque of Rs.1,02,000.
Solution:
Bank Cash Book AGF No. 209
Voucher No. Cash balance Bank Balance Budget Current year Last year Miscellaneous Misc.
expenditure advance advance
Date Particulars Ch.No
Debit Credit Debit Credit ./E.T. Balance Code No. Amount Given Cleared Resp. Cleared Debit Credit
code Trans.
No.
1-1 Opening bank balance 160,000
Received budget release
1-2 order after deducting bank 249,500 409,500 22311 500 250,000
charges
Issued cheque to road
1-20 contractor after deducting 54,000 355,500 31151 56,842 2,842
5% security deposit
Issued cheque to house
1-22 owner for the month of 30,000 325,500 28142 10,000 20,000
Baisakh to Asar after
deducting 15% rent tax
28142 20,000 20,000
Distributed salary after 3,000
1-31 deducting PF, Employees' 102,000 223,500 21111 123,000 15,000
loan and Income tax 3,000
Total of current month 0 0 249,500 186,000 0 223,500 210,342 20,000 0 0 0 0 293,842
VERY SHORT ANSWER QUESTIONS
VQ-1. _____ The financial transactions of the District Health Office, Dhankuta are as follows:
B.E. No. Budget head Annual Budget
12,00,000
21111 Salary 1,50,000
21139 Local allowance 50,000
21121 Cloths 25,000
22111 Drinking water and Electric expenses 36,000
28142 House rent 75,000
22311 Office expenses 4,50,000
31111 Building 1,20,000
31121 Transportation
AGF No. 208
Required: Prepare annual appropriation section of budget sheet 28142 22311 31111 31121
Solution: Budget Sheet
Budget Sub-expenditure Head No. 21111 21139 21121 22111
First Part Budget Salary
Other allowance
Cloths
Drinking water
and Electric
expenses
House rent
Office expenses
Building
Means of
transport
Approved appropriation annual budget 2,106,000 1,200,000 150,000 50,000 25,000 36,000 75,000 450,000 120,000
Approved extra appropriation annual budget 2,106,000 1,200,000 150,000 50,000 25,000 36,000 75,000 450,000 120,000
Total
Budget transfer
Total budget
Date Voucher Code Particulars
No. No.
Second Part Release
Release upto
last month
Total release
Expenditure
Expenditure
upto last month
Third Part
Total expenditure
Balance of budget
VQ-2. _____ The expenditure details of the District Education Office Surkhet are given below
B.E. No. Budget Head Annual Budget Expenditure up to Magh Expenses of Falgun
21111 Salary 6,00,000 3,50,000 50,000
21139 Allowance 1,20,000 70,000 10,000
27213 Medical expenses 8,000 3,000 1,000
22612 TADA 12,000 5,000 2,000
22711 Other expenses 5,000 1,000 500
31111 Building 2,00,000 1,50,000
31123 Furniture 50,000 10,000 15,000
31122 Machinery and equipment 1,50,000 80,000 20,000
Chaitra 1 A budget equal to last month's expenditure was received
Required: Prepare budget release section of budget sheet
Budget Sheet CHAPTER 20 245
Solution: Budget Sheet AGF No. 208
Budget Sub-expenditure Head No.
21111 21139 27213 22612 22711 31111 31123 31122
First Part Budget Salary
Allowance
Medical
expenses
TADA
Other
expenses
Building
Furniture
Machinery &
equipment
Approved appropriation annual budget
Approved extra appropriation annual budget
Budget transfer
Total budget
Date Voucher Code Particulars Total
No. No.
669,000 350,000 70,000
Second Part Release 98,500 50,000 10,000
Release upto last month 3,000 5,000 1,000 150,000 10,000 80,000
1,000 2,000 500 0 15,000 20,000
12– 1 Release for Chaitra
Total release 767,500 400,000 80,000 4,000 7,000 1,500 150,000 25,000 100,000
Expenditure
Expenditure upto last
month
Third Part
Total expenditure
Balance of budget
VQ-3. _____ The following financial transaction is from the books of District Education Office, Surkhet:
Jestha 5 Issued a cheque of Rs. 5,000 for the purchase uniform.
Jestha 10 Paid Rs. 3,000 for electricity and water
Jestha 15 Stationery purchased and paid by cheque of Rs. 800.
Jestha 20 Issued a cheque of Rs. 160,000 for the purchase of vehicle.
Jestha 29 Out of total salary of Rs. 45,200, paid to staffs after deduction of Rs. 3,000 for provided fund and 2,000 for
provident fund loan.
Required: Prepare budget expenditure section of budget sheet
Solution:
Budget Sheet AGF No. 208
21111
Budget Sub-expenditure Head No. 21121 22111 22311 31122
Salary Uniform Vehicle
First Part Budget Water and Office
Electricity expenses
Approved appropriation annual budget
Approved extra appropriation annual budget
Budget transfer
Total budget
Date Voucher Code Particulars Total
No. No.
Second Part Release
Release upto last month
Third Part Total release Expenditure upto last month 5,000 45,200 5,000 3,000 800
Expenditure Issued cheque for purchase of uniform 3,000 45,200 5,000 3,000 160,000
Paid for electricity and water
2– 5 Stationery purchased and paid by cheque 800 800 160,000
2– 10 Issued cheque for purchase of vehicle 160,000
2– 15 Paid salary to staffs 45,200
2– 20 214,000
2– 29
Total expenditure
Balance of budget
246 Accounting-XI
SHORT ANSWER QUESTIONS
SQ-1 _____ The following information is provided to you:
Annual budget Budget heads Expenses up to Ashwin Expenses of Kartik
800,000 Salary 180,000 60,000
10,000 4,000
40,000 Allowance 12,000 6,000
40,000 10,000
60,000 Office operating expense 120,000
40,000 ---
100,000 Furniture 30,000
-- 10,000
220,000 Vehicle
100,000 Machinery & equipments
20,000 Contingencies
Marg 3 : Received bank order and release order for actual expenditure of Kartik.
Marg 10 : Received bills for purchase of furniture of Rs.12,500 against the advance of Rs.10,000 paid to Mr. Bhatta and
his advance is cleared.
Marg 20 : Issued a cheque of Rs.5,000 for the payment of office materials
Marg 30 : Paid salary for Rs. 60,000
Required: Budget sheet (use printed form or make you own with necessary columns)
Solution:
Budget Sheet AGF No. 208
Budget Sub-expenditure Head No. 21111 21139 22311 31121 31122 31123 31511
Salary Allowance Vehicle
First Part Budget 800,000 Office 220,000 Machinery Furniture Contingencies
40,000 operating &equipments
Approved appropriation annual budget 1,340,000 expense 100,000 20,000
100,000
60,000
Approved extra appropriation annual budget
Budget transfer
Total budget 1,340,000 800,000 40,000 60,000 220,000 100,000 100,000 20,000
Total
Date Voucher Code Particulars
No. No.
Release
Second Part Release upto last 402,000 180,000 10,000 12,000 120,000 40,000 40,000 0
120,000 60,000 4,000 30,000 10,000 10,000
month
8– 3 Budget release of 6,000 0
Marg
Total release Expenditure upto last 522,000 240,000 14,000 18,000 120,000 70,000 50,000 10,000
Expenditure month 14,000 18,000 120,000 10,000
522,000 240,000 70,000 50,000
Third Part 8– Cleared furniture 12,500 12,500 10,000
10 purchase advance (10,000) (10,000) 10,000
5,000
8–20 Issued cheque for 5,000
payment of office 60,000 60,000
8– 30 materials 589,500 300,000
Total expenditure Issue a cheque for 750,500 500,000
Balance of budget furniture purchase
advance
14,000 23,000 120,000 70,000 52,500
26,000 37,000 100,000 30,000 47,500
SQ-2. ____ The following information are given:
Budget Heads Annual Budget Rs. Expenditure upto Poush Rs.
Salary ...................................................................................................................................................................2..0..,.0...0..,.0..0..0.......................................... 12,00,000
Office materials ..........................................................................................................................................................2.,..0..0..,.0..0..0.......................................... 120,000
Rent ......................................................................................................................................................................2.,..2..0..,.0..0..0.......................................... 160,000
Furniture .....................................................................................................................................................................1.,..8..0..,.0..0..0.......................................... 1,50,000
Machinery ...................................................................................................................................................................8.,..0..0..,.0..0..0.......................................... 4,00,000
Expenditure for the month of Magh:
Magh 1 : Issued a cheque for purchased of machine Rs.200,000
Magh 5 : Issued a cheque of Rs. 40,000 for purchase of furniture
Magh 18 : Advance rent paid Rs. 20,000
Magh 25 : Issued a cheque of Rs. 70,000 for salary after deducting income tax Rs. 2,000 and P. Fund Rs. 16,000.
Required: Budget Sheet
Budget Sheet CHAPTER 20 247
Solution:
Budget Sheet AGF No. 208
21111
Budget Sub-expenditure Head No. 22311 28142 31122 31123
Salary Rent
First Part Budget Office 220,000 Machinery Furniture
3,400,000 2,000,000 materials
Approved appropriation annual budget 800,000 180,000
200,000
Approved extra appropriation annual budget
Budget transfer
Total budget 3,400,000 2,000,000 200,000 220,000 800,000 180,000
Total
Date Voucher Code Particulars
No. No.
Second Part Release
Release upto last month
Total release 2,030,000 1,200,000 120,000 160,000 400,000 150,000
Expenditure
Third Part Expenditure upto last month 2,030,000 1,200,000 120,000 160,000 400,000 150,000
10–1 Issued cheque for purchase of machine 200,000 200,000 4,000
10–5 Issued cheque for purchase of furniture 4,000 88,000 120,000 20,000
10–18 Advance rent paid 20,000 1,288,000 80,000 180,000 600,000 154,000
10–25 Issue a cheque for salary distribution 88,000 40,000 200,000 26,000
Total expenditure 712,000
Balance of budget 2,342,000
1,058,000
SQ-3._____ The following transactions of District Agriculture Office, Dhadhing.
Budget Head B.H. No. Annual Budget Rs. Expenses of Chaitra Rs. Expenses upto Falgun Rs.
Salary 21111 Rs. 300000 Rs. 25,000 Rs. 90,000
Dearness allowance 21132 20000 1500 6000
Traveling expenses 22612 30000 3000 8000
House rent 28142 35000 3000 10,000
Books and materials 22313 5000 400 2500
Furniture & Fixture 31123 70000 10000 25,000
Machinery 31122 120000 30000 60,000
Total 580,000 72900 201500
Additional Information:
Baishak 5 : Received budget released order for the actual expenditure of Chaitra and bank order letter for the same.
Baishak 15 : Travelling allowance advance of Rs. 1500 of Mr. Khanal has been cleared on the basis of bills submitted for
the same month of Rs. 1000.
Baishak 28 : Cheque issued for purchasing furniture of Rs. 8,000.
Required: Budget Sheet
Solution:
Budget Sheet AGF No. 208
21111 21132
Budget Sub-expenditure Head No. 22612 28142 22313 31123 31122
First Part Budget Salary Dearness Traveling House Books Furniture Machinery
allowance expenses rent and & Fixture
Approved appropriation annual budget 580,000 300,000 20,000 30,000 35,000 materials 70,000 120,000
5,000
Approved extra appropriation annual budget
Budget transfer
Total budget 580,000 300,000 20,000 30,000 35,000 5,000 70,000 120,000
Total
Date Voucher Code Particulars
No. No.
Second Part Release
Release upto last month 201,500 90,000 6,000 8,000 10,000 2,500 25,000 60,000
72,900 25,000 1,500 3,000 3,000 400 10,000 30,000
1– 5 Budget release of
Baishak
Total release 274,400 115,000 7,500 11,000 13,000 2,900 35,000 90,000
Expenditure 2,900 35,000 90,000
Expenditure upto last 274,400 115,000 7,500 11,000 13,000
1–1 5 month 90,000
Third Part 1,000 1,000 30,000
1– 25 Cleared travelling (1,500) (1,500)
allowance advance
Total expenditure 8,000 8,000
Balance of budget Cheque issued for
purchasing furniture
281,900 115,000 7,500 10,500 13,000 2,900 43,000
298,100 185,000 12,500 19,500 22,000 2,100 27,000
248 Accounting-XI
SQ-4._____ The following is the transaction in the book of Education Office, Palpa.
Budget head Annual Budget Expenditure upto the end of Chaitra Expenditure of Baishak
Salary .............................................................................1..0..0..,.0..0..0..0............................................................3..2..0..,.0..0..0.........................................................8..2,000
Dearness Allowance ............................................................6..0..,.0..0..0............................................................1..8..0..,.0..0..0...........................................................4,000
Dresses ...............................................................................1..8..0..,.0..0..0..............................................................8..0..,.0..0..0...........................................................8,000
Water and Electricity .............................................................8..0..,.0..0..0................................................................6..,.0..0..0...........................................................2,000
Communication charges .......................................................9..0..,.0..0..0..............................................................2..2..,.0..0..0...........................................................1800
Office expense ......................................................................4..8..,.0..0..0..............................................................1..6..,.0..0..0...........................................................1400
Vehicles ...........................................................................1..1..6..0..,.0..0..0............................................................2..4..0..,.0..0..0.........................................................4..0,000
Machinery and equipment .................................................1..6..0..,.0..0..0..............................................................4..8..,.0..0..0.........................................................1..4,000
Total 2778000 912,000 153,200
Jestha-2 A cheque of Rs. 153,200 was received for bank order and budget release order.
Jestha-5 Issued a cheque of Rs. 5,000 for the purchase uniform.
Jestha-10 Paid Rs. 3,000 for electricity and water
Jestha-15 Stationery purchased and paid by cheque of Rs. 800.
Jestha-20 Issued a cheque of Rs. 160,000 for the purchase of vehicle.
Jestha-29 Out of total salary of Rs. 45,200, paid to staffs after deduction of Rs.3,000 for provided fund and 2,000 for
provident fund loan.
Required: Budget sheet
Solution:
Budget Sheet AGF No. 208
Budget Sub-expenditure Head No. 21111 21121 21132 22111 22112 22311 31121 31122
Communication Office
Dearness Water and expense Machinery
Allowance Electricity charges 48,000
First Part Budget Salary Dresses 90,000 Vehicles and
48,000
90,000 equipment
16,000
Approved appropriation annual budget 2,778,000 1,000,000 180,000 60,000 80,000 22,000 1,400 1,160,000 160,000
1,800
Approved extra appropriation annual budget
Budget transfer
Total budget 2,778,000 1,000,000 180,000 60,000 80,000 1,160,000 160,000
Total
Date Voucher Code Particulars
No. No.
Release
Second Part Release upto 912,000 320,000 80,000 180,000 6,000 240,000 48,000
153,200 82,000 8,000 4,000 2,000 40,000 14,000
last month
2– 2 Budget release
of Jestha
Total release 1,065,200 402,000 88,000 184,000 8,000 23,800 17,400 280,000 62,000
Expenditure 184,000 8,000 23,800 17,400 280,000 62,000
Expenditure 1,065,200 402,000 88,000 3,000
Third Part 2–5 upto last month 5,000 5,000 184,000 800
45,200 124,000 11,000 160,000
2– 10 Issued cheque 3,000 447,200 93,000 69,000
for purchase of 552,800 87,000
2– 15 uniform 800
2– 20 Paid for 160,000
electricity and
2– 29 water 45,200
Total expenditure 1,279,200
Balance of budget Stationery 1,498,800
purchased and
paid by cheque
Cheque issued
for purchase of
vehicle
Issue a cheque
for salary
distribution
23,800 18,200 440,000 62,000
66,200 29,800 720,000 98,000
SQ-5._____ The following information are given:
Budget B.H. No. Annual Budget Expenditure upto Chaitra
Salary ......................................................................................................................2..1..1..1..1..........................................4.0...0..0..0..0.......................................... 30000
Travelling expense ....................................................................................................2..2..6..1..2............................................1..5..0..0..0.......................................... 1500
Commission charge ...................................................................................................2..2..1..1..2............................................1..0..0..0..0.......................................... 1000
Office expenses ..........................................................................................................2..2..3..1..1............................................2..0..0..0..0.......................................... 1500
Production on Materials ............................................................................................2..2..5..2..1............................................3..0..0..0..0.......................................... 3000
Medicine .....................................................................................................................2..7..2..1..3............................................2..0..0..0..0.......................................... 2000
Miscellaneous expenses ...........................................................................................2..2..7..1..1............................................1..1..0..0..0.......................................... 1000
Furniture and fixture ..................................................................................................3..1..1..2..3..........................................2.0...0..0..0..0.......................................... 20000
Total 706000 60,000
Baishak 1 Received a bank order and release order for the actual expenditure of last month Rs. 60,000.
Baishak 3 Issued a cheque of Rs. 1,500 as to section officer Mr. Ghimire as advance for observation tour.
Budget Sheet CHAPTER 20 249
Baishak 9 Paid Rs. 1,400 to Kriti publication for publication of notice
Baishak 15 Medicine purchase and paid by cheque of Rs. 3000.
Baishak 16 Mr. Ghimire submitted a bill of travelling expenses of Rs. 1500 and his advance was cleaned.
Baishak 20 Issue a cheque of Rs. 15,000 for the purchase of furniture.
Baishak 29 Issued a cheque of Rs. 14,000 for the distribution of salary after deduction of Rs. 4,000 loan Rs. 1,000 for
income tax.
Baishak 30 Above deduction were deposited into concern office.
Required: Budget sheet
Solution: Budget Sheet AGF No. 208
Budget Sub-expenditure Head No. 21111 22112 22311 22521 22612 22711 27213 31123
First Part Budget Salary
Commission
charge
Office
expenses
Production
on Materials
Travelling
expense
Miscellaneous
expenses
Medicine
Furniture
and fixture
Approved appropriation annual budget 706,000 400,000 10,000 20,000 30,000 15,000 11,000 20,000 200,000
400,000 10,000 20,000 30,000 15,000 11,000 20,000 200,000
Approved extra appropriation annual budget 706,000
Total
Budget transfer
Total budget
Date Voucher Code Particulars
No. No.
Second Part Release
Release upto last month
Total release 60,000 30,000 1,000 1,500 3,000 1,500 1,000 2,000 20,000
Expenditure
Expenditure upto last month 60,000 30,000 1,000 1,500 3,000 1,500 1,000 2,000 20,000
1–3 1,500 19,000 1,400 1,500
1–9 Advance given to Section
Third Part 1–15 officer, Mr. Ghimire for 1,400 1,500 3,000
1–16 observation tour 3,000 (1,500) 15,000
1,500
1–20 Paid to Kriti Publication (1,500)
1–29 for publication of notice 15,000
Medicine purchased and 19,000
paid by cheque
Cleared advance of
Section officer, Mr. Ghimire
for observation tour
Issued chque for
purchase of furniture
Issued cheque for
distribution of salary
after deductions
Total expenditure 99,900 49,000 2,400 1,500 3,000 3,000 1,000 5,000 35,000
18,500 27,000 12,000 10,000 15,000 165,000
Balance of budget 606,100 351,000 7,600
Note: Deducted amounts deposited into concerned offices (Baishak 30 transaction) is not
recorded in Budget Sheet.
LONG ANSWER QUESTIONS
LQ-1._____ The following transactions are extracted from the books of District Police Office, Kathmandu.
B.H. No. Budget Head Annual appropriation Expenses of Shrawan
21111 Salary ...........................................................................................................................1.,..2..0..,.0..0..0....................................................2.4...,.0..0..0...........................
21131
21132 Local allowance...............................................................................................................1..5..,.0..0..0......................................................3.,..0..0..0...........................
22111
22112 Dearness allowance........................................................................................................2..0..,.0..0..0......................................................2.,..5..0..0...........................
22311
22511 Water and Electricity .......................................................................................................2..0..,.0..0..0......................................................2.,..0..0..0...........................
22711
31123 Communication ...............................................................................................................1..8..,.0..0..0......................................................3.,..2..0..0...........................
General office expenses .................................................................................................2..4..,.0..0..0......................................................2.,..5..0..0...........................
Employee training ...........................................................................................................7..2..,.0..0..0....................................................1.5...,.0..0..0...........................
Miscellaneous .................................................................................................................1..8..,.0..0..0......................................................3.,..0..0..0...........................
Furniture ..........................................................................................................................2..5..,.0..0..0......................................................2.,..0..0..0...........................
3,32,000 57,,200
Bhadra 5 Received bank order and budget release order for Rs.57,200 for the actual expenditure of the last month.
Bhadra 7 Issued a cheque Rs.5,000 to Mr Anugya Raj as advance for purchases of furniture.
Bhadra 10 Issued a cheque for Rs.1,500 paid for communication charge.
Bhadra 13 Issued a cheque for Rs.2,000 paid for rent.
250 Accounting-XI
Bhadra 20 Issued a cheque for Rs.3,000 paid for purchases of stationery.
Bhadra 27 Issued a cheque for salary of the month Rs.13,800 has been distributed after deduction for Rs.1,200 for
provident fund.
Required: Budget Sheet
Solution: Budget Sheet AGF No. 208
Budget Sub-expenditure Head No.
21111 21131 21132 22111 22112 22311 22511 22711 31123
First Part Budget Salary
Local allowance
Dearness
allowance
Water and
Electricity
Communication
General office
expenses
Employee
training
Miscellaneous
Furniture
Approved appropriation annual budget 332,000 120,000 15,000 20,000 20,000 18,000 24,000 72,000 18,000 25,000
332,000 120,000 15,000 20,000 20,000 18,000 24,000 72,000 18,000 25,000
Approved extra appropriation annual budget
Total 24,000 3,000 2,500 2,000 3,200 2,500 15,000 3,000 2,000
Budget transfer
57,200
Total budget
Date Vouche Code Particulars
r No. No.
Second Part Release
Release upto last month
5–5 Budget release of
Bhadra
Total release Expenditure upto last 57,200 24,000 3,000 2,500 2,000 3,200 2,500 15,000 3,000 2,000
Expenditure month 2,000 3,200 2,500 15,000 3,000 2,000
57,200 24,000 3,000 2,500
Third Part 5–7 Advance given to Mr. 1,500 3,000 5,000
Anugya Raj for 5,000
5–10 purchase of furniture 2,000
5–13 1,500
5–20 Issued cheque for 2,000
1–27 communication charge 3,000
15,000 15,000
Issued cheque for rent
Issued cheque for
purchase of stationery
Issued cheque for
distribution of salary
Total expenditure 83,700 39,000 3,000 2,500 2,000 4,700 5,500 15,000 5,000 7,000
Balance of budget 248,300 81,000 12,000 17,500 18,000 13,300 18,500 57,000 13,000 18,000
LQ-2._____ Following are annual appropriation of fiscal year 2063 and transaction occurred in the months of Chaitra of District
Education Office, Bhaktapur.
B.H. No. Budget Head Annual appropriation Expenses upto Magh Expenses of Falgun
21111 Salary ..................................................................................................4..,.8..0..,.0...0..0.................................................2.,..8..0..,.0..0..0...................................................40,000
21131
21121 Local allowance......................................................................................4..0..,.0...0..0....................................................2..4..,.0..0..0................................................... 3,000
22111
22112 Uniform...................................................................................................3..6..,.0...0..0....................................................2..1..,.0..0..0................................................... 3,000
22311
22231 Water and Electric charge .....................................................................1..2..,.0...0..0......................................................6..,.0..0..0................................................... 1,000
22711
31122 Communication ......................................................................................1..8..,.0...0..0....................................................1..0..,.0..0..0................................................... 1,500
Office expenses .....................................................................................3..0..,.0...0..0....................................................1..5..,.0..0..0................................................... 3,000
Repairs and Maintenance........................................................................6..,.0..0...0......................................................2..,.0..0..0................................................... 0
Miscellaneous .........................................................................................9..,.0..0...0......................................................5..,.0..0..0................................................... 1,000
Machinery and Equipment .....................................................................3..0..,.0...0..0....................................................1..0..,.0..0..0................................................... 5,000
6,66,500 3,75,500 58,000
Chaitra 6 A cheque of Rs.58,000 was received for bank order and budget release order.
Chaitra 8 Paid Rs.430 for reimbursement of petty cash fund, postal registration Rs.150, wages for repairs Rs.250 and
Chaitra 14 purchases of ink Rs.30 by cheque
Chaitra 17 Issued a cheque Rs.2,800 for purchases of uniform.
Issued a cheque Rs.15,000 to Mr. Nabin as advance for purchases of machinery and equipment.
Chaitra 19 Paid Rs.1250 for communication charge.
Chaitra 21 Mr. Nabin submitted machinery and equipment purchase bill for Rs.17,500 and issuing cheque balance
Chaitra 25 amount clears his advance.
Out of total salary of Rs.40,000 and allowance of Rs.3,000 was distributed after deduction of Rs.4,000 for
provident fund and 2,000 for provident fund loan.
Chaitra 27 Additional revolving fund of Rs.20,000 received for purchases of machinery and equipment.
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Accounting XI Manual 2020
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