MobileTrace® User's Guide For P0007027 MA001133 Revision &
Copyright © 2018 Rapiscan Systems. All rights reserved. Rapiscan® is a registered trademark of Rapiscan Systems. We have endeavored to ensure that the information in this manual is comprehensive and accurate, as of the date of publication. The product you have purchased may contain features not covered by this manual. If you have questions about this manual or the product you have purchased, please contact Rapiscan Systems Customer Service.
CONTENTSPreface Conventions x Safety Terms and Symbols x Warnings and Cautions xi Battery Charger Warnings xiii Universal Symbols xiv CHAPTER 1 Device Overview Product Overview 2 Hardware Requirements 2 Software (Installed) 2 Related Documentation 2 Before You Begin 2 Major Components 3 Touchscreen 3 Navigation Pad and Control Buttons 3 Stylus and Stylus Holder 4 Desorber and Desorber Cover 4 Filter/Pump Cover 4 Battery Compartment and Main Battery 5 Battery Handling 5 Battery Storage 5 Battery Disposal 5 Rear Panel 6 Device Specifications 7 Weight and Dimensions 9 Power Requirements 9 Custom Library 9
Storage 11 Dopant Shelf Life and Storage Conditions 12 Storing the Device 12 Shipping the Device 13 CHAPTER 2 Preparing the Device Performing Initial Setup 16 Receiving the Device 16 Receiving and Installing Dopants 16 BHT Vapor Mode Calibration Tube 18 Powering Up the Device 18 Logging On to the Device 18 Warm-Up Time 19 Charging the Batteries 20 Using the Battery Charger 20 Battery Recharge Time 21 LED Indication 21 Installing the Battery 22 CHAPTER 3 Calibration and Verification Sample, Calibration, and Verification Traps 24 Calibration Overview 25 Particle Mode 26 Cal - Particle Mode 26 Manual Calibrate - Particle Mode 28 Dual Peak Calibrate - Particle Mode 29 Single Peak Calibrate - Particle Mode 33 Set Default Cal Factors 33 Verify - Particle Mode 34 Vapor Mode 35 Cal - Vapor Mode 35 Manual Calibrate - Vapor Mode 35 Dual Peak Calibrate - Vapor Mode 36 Single Peak Calibrate - Vapor Mode 40 Verify - Vapor Mode 40 CONTENTS│User's Guide Rapiscan Systems Proprietary and Confidential
CHAPTER 4 Menu Functions Main Screen 44 Menu Functions 45 Recall 46 Save 48 Options 49 Configuration 50 Substances 50 Select and Deselect 51 Add 52 Modify 54 Delete 54 Restore Default Config 54 Users 55 Default User Privileges 55 Add 57 Modify 58 Delete 59 Config Notes 59 History 60 Add Maintenance Log 61 Export History 61 Copy to USB 61 To a Network or File Location 62 Purge History 63 Status 63 Advanced Menu 64 Adjust Date & Time 66 Calibrate Flows 67 Calibrate Touchscreen 68 Calibrate Temperatures 68 Copy Alarm Files to External Media 69 Import User Database 69 Open Alarms Folder 71 Copy Files to USB Storage Device 71 Copy Files to a Shared Network Drive 72 PIC Diagnostics 73 iii Rapiscan Systems Proprietary and Confidential
Restore Default Config 74 Device Burn 74 Set User Privileges 75 Upgrade Software 76 User Defined Warnings 77 Export 78 Import 78 Manual Calibrate 78 Burn In Membrane 79 Exit ITMS/Standby 79 Change Mode 80 Explosives Optimized Mode 80 Narcotics Optimized Mode 80 Vapor Optimized Mode 80 Print 81 Change Language 82 Logoff and Power Down 82 Live Mode 83 Verify 83 Help 83 Cancel 84 CHAPTER 5 Analyzing Samples Sampling Matrix 86 Sampling Areas 88 Baggage or Containers 88 Electronic Devices 89 Vehicles 90 Sampling Procedure 91 By Hand Using a Sample Trap 91 By Hand Using a Sample Trap in a Sample Wand 92 By Vapor Sampling Using the Device 94 Removing the Desorber and Installing the Vapor Plate 94 Taking a Vapor Sample 96 Sampling Sequence 97 No Alarm 97 Alarm 97 CONTENTS│User's Guide Rapiscan Systems Proprietary and Confidential
Clearing an Alarm 97 Performing Additional Clearing Steps 98 Selecting View Modes 98 Peaks View 99 Plasmagram View 99 Navigating the Plasmagram 100 Select Scan View 100 Intensity Map View 101 3-D View 102 CHAPTER 6 Warnings Introduction to Warnings 104 Detector Flow Warning 104 Resolution 104 Sample Flow Warning 105 Resolution 105 Calibration Warning 106 Resolution 106 Heater Warning 106 Resolution 107 Battery Operation Indicators 107 Resolution 108 Low Battery and Backup Battery in Use 108 Resolution 109 Stabilizing Temperature 109 Resolution 110 Change the Dryer Material Reminder 110 Resolution 111 Replace the Membrane Reminder 111 Resolution 112 CHAPTER 7 Maintenance Introduction to Maintenance 114 Shift Maintenance 114 Clean the Touchscreen 114 Check the Supplies 115 v Rapiscan Systems Proprietary and Confidential
Perform a Calibration and Verification 115 Return to Operation 116 Weekly Maintenance 116 Power Down the Device 116 Clean and Inspect the Membrane 116 Clean the Desorber or Vapor Plate 118 Replace the Dryer Material 120 Clean the Fan Air Filter 121 Power Up the Device 122 Perform a Calibration and Verification 122 Return to Operation 123 Monthly Maintenance 123 Power Down the Device 123 Check the Dopant Levels 123 Replace the Membrane 124 Check the Sample Filter 126 Power Up the Device 127 Burn in the Membrane 127 Perform a Calibration and Verification 127 Return to Operation 127 As-Needed Maintenance 127 Calibrate the Touchscreen 128 Replace the Fuse 128 Calibrate the Battery 129 Maintenance Logs 130 Shift Maintenance Schedule 130 Weekly Maintenance Schedule 132 Monthly Maintenance Schedule 133 As-Needed Maintenance Schedule 134 CHAPTER 8 Desktop Application Connecting to the Device 136 Desktop Application Main Screen 136 Desktop Application Menu Functions 137 Recall 137 Options 139 Users 140 Default User Privileges 140 CONTENTS│User's Guide Rapiscan Systems Proprietary and Confidential
Advanced Menu 142 Get/View Device History File 142 Copy Alarm Files From The Device 143 Delete Alarm Files On The Device 144 Upgrade Software from the Device Application 145 CHAPTER 9 Parts and Accessories Device and Replacement Part Numbers 148 CHAPTER 10 Service and Support Technical Support 152 Customer Service 152 Rapiscan Systems Locations 153 Rapiscan Systems International Locations 153 Warranty Information 153 Consumables 154 INDEX vii Rapiscan Systems Proprietary and Confidential
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Preface This is the MobileTrace® User's Guide for model P0007027. This document includes an overview of the product and detailed instructions for all user level factory defaults and explains how to: • Operate and maintain the device • Execute administrative functions • Contact Technical Support and Customer Service To use this document effectively, you should have a basic knowledge of: • Explosive and narcotic trace detection • Your organization’s alarm resolution protocols Read these instructions and all ancillary documentation entirely before installing or operating the device. The most current versions of this and related documentation are available through Rapiscan Systems Customer Service Department. For instructions on purchasing additional publications, . NOTE: A qualified service person, complying with all applicable codes, should perform all required hardware installation. ix Rapiscan Systems Proprietary and Confidential
Conventions The following conventions are used in this document: Bold Menu items and buttons Italic Emphasis of an instruction or point; special terms File names, path names, windows, panes, tabs, fields, variables, and other graphical user interface (GUI) elements Titles of books and various documents Blue italic (Electronic version.) Hyperlinks to cross-references, related topics, and universal resource locator (URL) addresses Monospace Text that displays on the computer screen Programming or coding sequences device As used in this manual, the word device refers to the MobileTrace®. Safety Terms and Symbols IMPORTANT:This graphic is accompanied by additional information indicating the importance of the details. CAUTION: User should use care to avoid possible damage to the device. This graphic is accompanied by additional information indicating the details of the caution. WARNING: User should use appropriate electrical safety precautions. WARNING: User should use care when working near or on the labeled item as the item may be hot. PREFACE│User's Guide Rapiscan Systems Proprietary and Confidential
WARNING: Indicates radioactive source instructions. WARNING: User should use care to avoid personal injury. This graphic is accompanied by additional information indicating the details of the warning. Warnings and Cautions The MobileTrace® detector contains a radioactive Nickel-63 source of 10 millicuries (370 MBq) strength. The source is fully enclosed in the detector of the instrument that stops all primary radiation. The detector has been designed in compliance with the United States Nuclear Regulatory Commission (USNRC) guidelines for safety. If a problem is suspected with the detector, DO NOT open the detector—call Rapiscan Systems’s Technical Support Department. Then, if necessary, return the instrument to Rapiscan Systems for service. Note that in some countries, notification of receipt and registration of the source may be required by the national government body responsible for control of radioactive sources. NOTE: An annual radiation wipe test is not required on this instrument in the United States. In other countries, annual wipe testing may be required. Consult your local radiation governing body for requirements. xi Rapiscan Systems Proprietary and Confidential
WARNING: Remarks regarding the use of the MobileTrace® detector in France: • You will have the obligation to perform periodic inspections of the sealed sourced contained in our equipment in compliance with articles R4452-12, R4452-13 and R4452-15 and the code of labor regulations. Before shipment of the equipment, Rapiscan Systems will perform a test to verify the absence of radioactive leaks. A certificate mentioning the result of the test will be provided with each MobileTrace® detector. This initial leak test has to be stored along with the results of any subsequent tests. A technical control of radioprotection of the sources has to be performed every year at a minimum. It is your responsibility to have the test performed by an authorized body. • Your company will have to be authorized for the possession of radioactive elements. For this, you will need to verify: • that a person competent in radioprotection be designated by the legal authority of your company, and be trained accordingly. • that your company obtain an authorization from the Nuclear Safety Authority (ASN): the form "Manufacturing, Possession, Use and Manipulation of radionuclides or of equipment or products containing some" is available on the website www.asn.fr. • Once you have received from the ASN your authorization to possess and to use sealed sources, the IRSN (Institute for Radioprotection and Nuclear Safety) who has in parallel received a copy of it, will send to the beneficiary of the authorization original forms of red color called "Request for the supply of sealed sourced”, matrix based on the content/data of your authorization. • You will fill this request and send it to Rapiscan Systems who will complete it and will affix its commitment to take back the sources, before transmitting it to the Department of Source Expertise at the IRSN. • As soon as your receive your IRSN authorization, you will provide us a notarized copy which will authorize us to ship the MobileTrace® detector. • Finally, you will be held accountable to an annual inventory to be provided to IRSN (article R.1333-50 of the code of Public Health) identifying an updated and comprehensive list of all sources and equipment, used or stored in your facility. WARNING: The detector must be disposed of properly in accordance with local, state, and federal (or National) regulations. Please contact your local hazardous waste disposal facility or Rapiscan Systems for proper disposal methods. WARNING: The desorber contains heater elements that exceed 200°C. User should use care when working on or near hot surfaces. CAUTION: Do not position the device so that it is difficult to operate the disconnecting device. PREFACE│User's Guide Rapiscan Systems Proprietary and Confidential
CAUTION: If the device is used in a manner not specified by the manufacturer, the protection provided by the device may be impaired. CAUTION: Always observe safe laboratory practices by referring to Safety Data Sheet (SDS) before handling any material. For copies of any SDS, . CAUTION: The device is not intended for use outdoors during inclement weather that includes, but is not limited to, rain and snow. WARNING: The power cord must be disconnected from the device before servicing. WARNING: User should use appropriate electrical safety precautions. CAUTION: Customer must comply with all applicable shipping regulations when returning devices. CAUTION: Dispose of batteries within this product according to local regulations. Battery Charger Warnings WARNING: Do not expose the charger or power supply to water or liquids. This is not a sealed case. WARNING: Do not open the charger or power supply case. No user serviceable parts are inside. WARNING: Do not cover the fan exhaust or obstruct the airflow. This will cause overheating. WARNING: Use only the manufacturer's power supply, and observe terminal polarity. WARNING: Place the charger in a cool spot, away from external heat sources. CAUTION: During recalibration the charger may become warm. xiii Rapiscan Systems Proprietary and Confidential
Universal Symbols Symbol Description Network Reset Power USB Direct Current Fuse Battery Power/Charging Enter Tab Trigger Table 4-1 Universal symbols PREFACE│User's Guide Rapiscan Systems Proprietary and Confidential
CHAPTER 1Device Overview Product Overview 2 Before You Begin 2 Device Specifications 7 Storage 11 Shipping the Device 13
Product Overview The MobileTrace® is designed and manufactured by Rapiscan Systems. It employs a patented technology to detect and identify explosives and narcotics. This technology (Ion Trap Mobility Spectrometry) increases efficiency and sensitivity over conventional Ion Mobility Spectrometry (IMS). Hardware Requirements To execute the desktop application, you need to connect to the device through a hub (not provided) to a laptop or personal computer (PC) using a shielded Ethernet cable. Software (Installed) • ITMS™ software • Windows® CE operating system Related Documentation For information about consumables used with the MobileTrace®, see the MobileTrace®Consumables Reference Guide shipped along with the device. (see "Parts and Accessories" on page 147) For Information about the battery or charger, see the Inspired Energy CH5000A instruction sheet included with the charger or visit www.inspiredenergy.com. Before You Begin Before you begin using the device: • Check local and national radiation regulations and preregister the radioactive detector, if necessary. • Furnish a storage facility for all device components. • Review shipping and handling requirements, for example hazardous material and storage. • Locate and prepare sufficient space for the device at the intended operating site. • Ensure that the intended operating site is equipped with adequate AC electrical outlets. (see "Power Requirements" on page 9) • Ensure you are familiar with your organization’s alarm resolution protocol. • Ensure the safety and protection of device users from threats by contraband traffickers, if on-the-spot checks of people and their baggage are to be performed. 2 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Major Components Figure 1-1 Major components Touchscreen The touchscreen display doubles as an input and output device. Press Menu to display the Menu and Advanced Menu function screens. CAUTION: Do not use sharp objects to make selections on the touchscreen. Use the provided stylus to make menu selections. Navigation Pad and Control Buttons There are built-in navigation buttons and a pad to execute certain ITMS™ software functions. There are two green trigger buttons; one is located below the 4-way navigational pad, and the other is located on the handle. The trigger button located on the handle is for ease of vapor sampling at awkward angles. CHAPTER 1 │User's Guide 3 Rapiscan Systems Proprietary and Confidential
Figure 1-2 Navigation buttons and pad Stylus and Stylus Holder The stylus is used on the touchscreen to select functions within the ITMS™ software. The stylus holder provides a convenient place to store the stylus when not in use. Desorber and Desorber Cover The desorber is attached to the front of the device during particle mode operation and the desorber cover is installed over the desorber to provide protection. When a sample trap is inserted into the detection slot, press one of the green trigger buttons which signals the ITMS™ software to start an analysis; the trap reaches the required temperature in 1 to 2 seconds. The desorber vaporizes any particles that have been collected by the sample trap. NOTE: During continuous use, the desorber may become contaminated with low volatile material and should be cleaned weekly. (see "Weekly Maintenance" on page 116) Filter/Pump Cover The filter/pump cover enables access to the sample pump and sample pump filter. NOTE: The sample filter is checked monthly. (see "Monthly Maintenance" on page 123) 4 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Battery Compartment and Main Battery The battery compartment allows access to the main battery. The main battery powers the device for approximately 4 hours. The device has a hot swappable battery feature enabling you to change batteries while keeping the device operating on an internal backup battery. The backup battery does not need to be recharged as it is charged by the main battery. The backup battery powers the device for approximately 10 minutes while an alarm sounds to remind you to install the main battery or provide AC power. It is recommended that the second main battery remain charged to prolong battery operation. For more information on the charging the main battery, (see "Charging the Batteries" on page 20). Battery Handling Proper battery handling is essential. The following should be observed: • Avoid shorting the battery. • Do not immerse the battery in water. • Do not disassemble or deform the battery. • Do not expose to or dispose of the battery in fire. • Avoid exposing the battery to excessive physical shock or vibration. • Keep the battery out of the reach of children. • Do not use any battery that has been damaged in any way. • Always charge in accordance with the manufacturer's instructions, using specified chargers only. Do not use modified chargers. Battery Storage The main battery packs can be stored from -20°C to +60°C at up to 80% relative humidity. However, they are best stored below 21°C in a cool, dry, well-ventilated facility free from corrosive gas or vapor. Storage at elevated temperatures (above 45°C) may degrade battery performance and reduce battery life. Storage at low temperatures may affect initial battery performance. Battery Disposal Properly dispose of rechargeable lithium-ion main batteries according to local regulations. In North America recycling information can be obtained from the Rechargeable Battery Recycling Corporation (RBRC) at www.rbrc.org. NOTE: For information about the battery or charger, see the Inspired Energy CH5000A instruction sheet included with the charger or visit www.inspiredenergy.com. CHAPTER 1 │User's Guide 5 Rapiscan Systems Proprietary and Confidential
Rear Panel The rear panel contains a number of ports and access covers. These are used for initial setup and maintenance. Figure 1-3 Rear panel The rear panel includes internationally recognized symbols for connection purposes. Component Function Dryer Tube Provides access to the dryer material, which should be replaced weekly. A message displays every 7 days to replace the dryer material and every hour thereafter until the dryer material is changed. (see "Weekly Maintenance" on page 116) Dopant Chamber Provides access to the chemical dopant tubes used to aid in the ionization process of the detector. The dopants should be inspected monthly and replaced with new chemical dopants, as required. (see "Monthly Maintenance" on page 123) Power Button Turns the device on and a green light illuminates or blinks depending upon certain powering conditions. Press the power button again to turn the device OFF. The green light is not illuminated. • Solid - CPU is powered on running off DC or a good main battery. • Slow Blink - CPU is powered on running off a low main battery. • Fast Blink - CPU is powered on running off the backup battery. NOTE: The device is designed to be left ON continuously to keep the detector hot. Table 1-1 Rear panel components 6 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Component Function Battery Compartment Provides access to the main battery. Turn the latch to release the door, then pull out or insert the main battery. Battery Charging Light Indicates the battery power status when an external power source is connected. • Solid light on: Battery is charging. • Light is off: Battery is fully charged. • Blinking: PIC is on, CPU is off, main battery not present. (see "Battery Charger Warnings" on page xiii) NOTE: The main battery charges, if needed, when an external power source is connected whether the device is powered on or off. USB Port Enables you to connect a USB storage device or keyboard to the device. Network/Ethernet Connection When the device is connected to a local area network, it enables you to transfer signal and alarm data to the network or onto a laptop or PC. Fan The fan draws air into the device for cooling. WARNING: Do not block the flow of air into the fan. Fuse DC input fuse (T8A250 V) is located on the rear panel to the right of the handle. Additional fuses are available in the maintenance kit. DC Power Connector Enables the device to operate from a DC source 12–18 VDC at 8 A max. NOTE: The device comes standard with a 100–240 VAC, 47–63 Hz input power supply. Hardware Reset Resets the device hardware. NOTE: If the device hardware needs to be reset, press the power button to perform a full restart. For further assistance, contact Rapiscan Systems Technical Support. (see "Technical Support" on page 152) Device Specifications Device Specification Description Environmental Temperature: -10°C to 55°C operating, -20°C to 60°C storage Humidity: 0–95% (non-condensing) IP20 protection rating Table 1-2 Specifications CHAPTER 1 │User's Guide 7 Rapiscan Systems Proprietary and Confidential
Device Specification Description Compact Flash Drive (Hard Disk) 1 GB (minimum) USB External Flash Drive (Not Provided) Compatible with USB 1.1 Operating System Windows® CE Embedded, 5.0 USB Port (1) USB 1.1 compatible, up to 12 Mbps Ethernet 10 Base-T/100 Base-TX, auto negotiating, half/full duplex Ethernet Cabling Shielded CAT 5 cable or unshielded CAT 5 cable with two complete turns and ferrite core Hot Swappable Batteries (2) 14.4 VDC 6.6 Ah Li-Ion SmartBattery. internal trickle charger Battery Charger Commercial off the shelf external fast charger/battery calibrator Backup Battery Internal 12V NiMH provides up to 10 minutes of power to allow the swapping of the external battery Fan, Rear Panel 40 mm, 30 PPI filter Display, Transflective LCD w/Touchscreen 3.5 in, 240x320 pixel LCD with resistive touchscreen Fuse 8 A, 250 V, type T (time lag) Audio Indicator Piezo alarm Radioactive Source Nickel 63, 10 millicuries (370 MBq) strength Power Cables AC to DC power supply and DC vehicle power adapter Vehicle Power Adapter Cable Fuse 15 A, 32 V, time delay Keyboard USB 1.1 Dopants • Ammonium Carbamate • Dichloromethane Internal Calibrant BHT Signal Processing Variable integration time, simultaneous positive and negative ion mode 8 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Weight and Dimensions Length Width Height Weight 16.1 in (408.94 mm) 6 in (152.4 mm) 12.4 in (314.96 mm) 9.2 lbs with battery Table 1-3 Weight and dimensions Power Requirements Power Supply Input Voltage Frequency Capacity Power Consumption Fuse Rating AC to DC Power Supply 100–240 VAC 47–63 Hz 85 W (30 W steady state) 8 A, 250 V, type T (time lag) DC Vehicle Power Adapter 12–18 VDC N/A 10 A (max) 15 A, 32 V, 3 AG (slow blow) Table 1-4 Device power requirements Custom Library The MobileTrace® is set at the factory with a custom library. For more information about managing the custom library and creating an expandable custom library, (see "Substances" on page 50). NOTE: The table below is for instructional purposes only and may not be representative of your specific configuration settings. This is not a complete list of explosive and narcotic substances that could be detected by the device. Explosives Narcotics Vapor TNT COCAINE TNT RDX/HMX HEROIN RDX/HMX RDX-H THC NITRO Neg-Ver METHAM TATP Table 1-5 Custom library CHAPTER 1 │User's Guide 9 Rapiscan Systems Proprietary and Confidential
Explosives Narcotics Vapor NITRO • Nitroglycerine • PETN • DetaSheet™ • Urea Nitrate • Ammonium Nitrate • Sem-A (PETN + Nitroglycerine) • Sem-H (PETN + Nitroglycerine + RDX) • Smokeless Powders: Winchester, Blue Dot DNT TATP Ephedrine (used for verification) Vapor-Neg-Ver PETN Pos-Ver (used for verification, Ephedrine equivalent) HMX DNT MDMA TETRYL HMX MORPH (Morphine) DMNB TETRYL AMPHET HMTD NITRATES/HMTD • NITRATES • Ammonium Nitrate • Urea Nitrate • HMTD MDA NITRO/TAGNT DMNB Ketamine p-MNT HMTD Pos-CAL (particle mode calibration, Cocaine equivalent) Vapor-Neg-CAL (vapor mode internal calibration) p-MNT TNT COCAINE Black Powder (Various Gun Powders) RDX/HMX HEROIN Neg-CAL Neg-Ver THC 10 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Explosives Narcotics Vapor COCAINE NITRO • Nitroglycerine • PETN • DetaSheet™ • Urea Nitrate • Ammonium Nitrate • Sem-A (PETN + Nitroglycerine) • Sem-H (PETN + Nitroglycerine + RDX) • Smokeless Powders: Winchester, Blue Dot METHAM HEROIN TATP Ephedrine (used for verification) THC DNT Vapor-Pos-Ver METHAM HMX MDMA Ephedrine (used for verification) TETRYL MORPH (Morphine) Pos-Ver (used for verification, Ephedrine equivalent) NITRATES • Ammonium Nitrate • Urea Nitrate AMPHET MDMA DMNB MDA MORPH (Morphine) Neg-CAL (particle mode calibration, TNT equivalent) EDME AMPHET Vapor-Pos-CAL (vapor mode internal calibration) MDA Ketamine Pos-CAL (particle mode calibration, cocaine equivalent) Default sample time: 10.0 seconds Default sample time: 11.0 seconds Default sample time: 10.0 seconds Storage This section describes dopant shelf life. It also discusses how to store dopants and the device. CHAPTER 1 │User's Guide 11 Rapiscan Systems Proprietary and Confidential
Dopant Shelf Life and Storage Conditions The following tables are dopant shelf and product lives and their corresponding storage temperatures. Actual results may differ. Rapiscan Systems recommends that the negative ion dopant not be stored in the freezer for longer than 20 months to ensure greater than 80% usable life. Similarly, Rapiscan Systems recommends that the positive ion dopant not be stored in the freezer for longer than 17 months to ensure greater than 80% usable life. Shelf Life (Calculated) Storage Conditions Nominal Storage Temp °C Fully depleted after 8.3 years Freezer 0°C Fully depleted after 15 months Room temperature 24°C Table 1-6 Negative ion dopant storage and shelf life - Dichloromethane Product Life (Approximate*) Storage Conditions Nominal Storage Temp °C 12 months In the dopant chamber, where the device location is at room temperature. 30°C *Product life may vary depending on the environment and device uptime. Table 1-7 Negative ion dopant storage and product life - Dichloromethane Shelf Life (Calculated) Storage Conditions Nominal Storage Temp °C Fully depleted after 7.2 years Freezer 0°C Fully depleted after 7.5 months Room temperature 24°C Table 1-8 Positive ion dopant storage and shelf life - Ammonium Carbamate Product Life (Approximate*) Storage Conditions Nominal Storage Temp °C 6 months In the dopant chamber, where the device location is at room temperature. 30°C *Product life may vary depending on the environment and device uptime. Table 1-9 Positive ion dopant storage and product life - Ammonium Carbamate Storing the Device The device should be stored in a clean, dry environment free from chemicals, solvents, and vandalism with an ambient air temperature between 0°C and 50ºC operating and -20°C and 60ºC non-operating. 12 Rapiscan Systems Proprietary and Confidential CHAPTER 1 │ User's Guide
Rapiscan Systems strongly recommends that the device be powered down, cooled, and all components be placed in their original shipping containers whenever they are to be moved or stored. If the device is to be used again soon (within several days), leave the external power supply connected and the device powered up. NOTE: Note the location of the stored device, for radioactive regulatory purposes. Shipping the Device We require you to follow these procedures in compliance with International, Federal, State, and Local shipping regulations to ensure the safety of shippers and Rapiscan Systems service personnel. Read and complete these procedures before returning your Rapiscan Systems MobileTrace® for servicing: • The MobileTrace® needs to cool for at least 30 minutes and MUST be placed into its original shipping case to avoid any damage during shipment. • Dopants MUST be removed from the dopant chamber and shipped separately. CHAPTER 1 │User's Guide 13 Rapiscan Systems Proprietary and Confidential
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CHAPTER 2Preparing the Device Performing Initial Setup 16 Receiving the Device 16 Receiving and Installing Dopants 16 BHT Vapor Mode Calibration Tube 18 Powering Up the Device 18 Logging On to the Device 18 Warm-Up Time 19 Charging the Batteries 20 Installing the Battery 22
Performing Initial Setup To receive and setup the MobileTrace®: 1. Receive the device. (see "Receiving the Device" below) 2. Install the dopants. (see "Receiving and Installing Dopants" below) 3. Power up the device. (see "Powering Up the Device " on page 18) 4. Log on to the device. (see "Logging On to the Device" on page 18) 5. Allow the device to warm up. (see "Warm-Up Time" on page 19) 6. Perform Weekly Maintenance. (see "Weekly Maintenance" on page 116) 7. Charge the batteries. (see "Charging the Batteries" on page 20) 8. Install the battery. (see "Installing the Battery" on page 22) Receiving the Device When you receive the device, carefully examine the exterior and interior of the shipping case for any possible shipping damage or evidence of mishandling. If any damage is found, note the information on the bill of lading and immediately request an inspection from the carrier. Such requests must usually be made within a specified time period from date of shipment. (The supplier is not responsible for damage to the device that occurred during shipping and only furnishes replacement parts against a written purchase order. It is the purchaser’s responsibility to file a claim with the carrier.) Receiving and Installing Dopants The negative and positive ion dopant replacements are shipped separately from the device and in accordance with standard U. S. Department of Transportation (DOT) and International Air Transport Association (IATA) shipping requirements. CAUTION: DO NOT store dopants with foodstuffs. Dopants MUST come to room temperature before installing in the dopant chamber. If the dopants were fully depleted, then once replacement dopants are installed, allow 2 hours for new dopants to permeate into the device before calibration or sampling. Review the Safety Data Sheet (SDS) before handling any material. For copies of any SDS, . Always observe safe laboratory practices. The dopant tubes are shipped inside a plastic tube with end caps taped on. If the dopants are not being used right away, they should immediately be placed in cold storage (in a freezer, if possible) to extend the dopant life. 16 Rapiscan Systems Proprietary and Confidential CHAPTER 2 │ User's Guide
Figure 2-1 Negative ion dopant tube and packaging Figure 2-2 Figure 2-3 Positive ion dopant tube and packaging 1. Wearing clean cotton gloves, open the plastic tubes, and remove the dopants. NOTE: The negative ion dopant tube is partially filled (approximately 2/3 full at 2ml) by design and to be compliant with DOT shipping regulations. 2. Verify the device power is OFF. 3. Unscrew the dopant chamber end cap. 4. Insert the dopant tubes into the dopant chamber. NOTE: The BHT tube is already installed the dopant chamber. For information on the BHT tube, (see "BHT Vapor Mode Calibration Tube" on the next page). 5. Replace the dopant chamber end cap. CHAPTER 2 │User's Guide 17 Rapiscan Systems Proprietary and Confidential
BHT Vapor Mode Calibration Tube The internal butylated hydroxy toluene (BHT) calibrant tube inside the dopant chamber contains small white crystals and is important for internal calibration when the device is in vapor mode. Typically, you should not need to replace the internal calibrant tube unless it has been damaged, lost, or contaminated. It does not have to be removed from the device prior to shipping. For further information about BHT consult the SDS, which is available through Customer Service. Figure 2-4 BHT vapor mode calibration tube Powering Up the Device 1. Do one of the following: • Plug the power supply cord into the rear panel by aligning the red dots on the two mating connectors and pushing them together until fully engaged. Plug the power cord into the power supply, and the other end into an AC electrical outlet supplying 90-264 VAC, 47-63 Hz. • Plug the vehicle power adapter into the rear panel by aligning the red dots on the two mating connectors and push them together until fully engaged. Plug the other end into a 12 VDC, which provides the appropriate power with the vehicle running. NOTE: To remove the power supply or vehicle power adapter you must grasp it close to the red dots and pull toward you. There is a quick disconnect that releases it from the rear panel. 2. Push the power button on the rear panel. NOTE: The green LED on the power button illuminates. Logging On to the Device The Log On screen displays each time the ITMS™ software is started or the computer is rebooted. 18 Rapiscan Systems Proprietary and Confidential CHAPTER 2 │ User's Guide
Figure 2-5 Log On screen NOTE: The factory-installed passwords are given out during training. For added security, the default passwords should be changed during the training session. 1. Enter your user level password. 2. Press Log On. A Stabilizing Temperature message displays in the status bar while the device begins heating the detector and desorber. Once the temperature is stabilized, the Calibration Warning message displays in the status bar. Allow the device to warm-up. (see "Warm-Up Time" below) Warm-Up Time Type of Start-Up Recommended Warm-Up Time FIRST-TIME Long storage time and the atmospheric pressure changes from air transportation can cause the migration of low-volatility contaminants into the detector itself. Once the device is powered ON, such contamination slowly vaporizes due to the high operating temperatures and is swept out of the detector device. Do not calibrate or analyze samples with the device until after a 24 hour system burn process. This ensures that any low-volatility contaminants have been purged. (see "Device Burn" on page 74) COLD-START (Off for more than 72 hours) After the FIRST TIME burn, if the device has been powered off for more than 72 hours, power up the device, and perform a 4 hour burn ((see "Device Burn" on page 74)), or allow it to stabilize for 12 hours. COLD-START (Off for a few hours) After the FIRST TIME burn, if the device has been powered off for only a few hours, power up the device and after temperatures have stabilized, the device is ready for use. Table 2-1 Warm-up time CHAPTER 2 │User's Guide 19 Rapiscan Systems Proprietary and Confidential
NOTE: The device provides the best service when left powered ON. This allows the detector, desorber, and membrane to remain hot, thus preventing contamination and condensation of water vapor into the device. Charging the Batteries Before a lithium ion main battery can provide the maximum run-time for the device, it must be fully charged. It can be charged using either the device or the battery charger. To charge the battery using the device, install the battery in the main battery compartment and connect the external power supply to the device and to the main AC supply. The main battery charges automatically whether the device is being operated while powered on or off. (see "Battery Recharge Time" on the facing page) NOTE: For information about the battery or charger, see the Inspired Energy CH5000A instruction sheet included with the charger or visit www.inspiredenergy.com. Using the Battery Charger In order to maintain maximum performance of the main batteries, Rapiscan Systems recommends periodically using the battery charger to check battery status and perform recalibration as needed. NOTE: Use only the battery charger specified by Rapiscan Systems. Place the battery charger on a flat, level surface away from sources of heat and moisture. Plug the DC connector from the power supply into the back of the charger and connect the power supply to the main AC supply using the cable provided. Install the battery in the charger's battery bay such that the connector on the battery properly mates with the connector on the charger. When the battery is installed in the charger, LEDs in the charger's status window indicates the status of the battery. (see "Battery Recharge Time" on the facing page) Charging automatically begins and ends, provided the battery is not in an error state. If a red flashing LED displays then the battery requires recalibration. Press and release the calibration button on the charger to initiate the automatic recalibration routine. If a red solid LED displays, the battery is defective and should be replaced. 20 Rapiscan Systems Proprietary and Confidential CHAPTER 2 │ User's Guide
Figure 2-6 Battery charger Battery Recharge Time Table 2-2 Battery recharge time Battery Type Typical Recharge Time Min. Recalibration Time Max. Recalibration Time Li Ion 4 1/2 hours 9 hours 13.6 hours LED Indication The status of the battery is indicated by the LEDs visible in the status window. Color Description Status Green flashing Battery charging Green solid Battery fully charged Blue flashing Battery in calibration mode Table 2-3 Battery charger LEDs CHAPTER 2 │User's Guide 21 Rapiscan Systems Proprietary and Confidential
Color Description Status Blue solid Battery fuel gauge calibrated Red flashing Battery fuel gauge in need of recalibration Red solid Error Installing the Battery 1. Rotate the battery compartment door latch clock-wise to open the device’s battery compartment. 2. Insert the battery into the rear of the device, ensuring the tab displays on the bottom right of the battery. 3. Close the battery compartment door latch turning counter clock-wise. 22 Rapiscan Systems Proprietary and Confidential CHAPTER 2 │ User's Guide
CHAPTER 3Calibration and Verification Sample, Calibration, and Verification Traps 24 Calibration Overview 25 Particle Mode 26 Vapor Mode 35
Sample, Calibration, and Verification Traps IMPORTANT:Always wear clean cotton gloves (supplied with the device) when handling sample, calibration, or verification traps. Gloves reduce the transfer of finger oils and other contaminants. The sample traps have a hole at the handle end of the sample trap and the tapered end (sampling area) is swiped over the item being sampled and is inserted into the desorber for analysis. The sample traps are also used during the clearing process. The calibration traps are used for calibrating the device and are marked with a C at the handle end of the calibration trap. Similarly the verification traps are used for verifying the calibration and are marked with a V at the handle end of the verification trap. The tapered ends are inserted into the desorber for analysis. Handle sample, calibration, and verification traps with clean cotton gloves and by the wide or handle end only. Figure 3-1 Sample, Calibration, and Verification Traps 24 Rapiscan Systems Proprietary and Confidential CHAPTER 3 │ User's Guide
Table 3-1 Sample trap shelf life Type Best Used By* Number of uses Sample trap 12 months from date of shipment Up to Twenty (20) sampling events if none of the samples causes an alarm, and the sample trap is not visibly dirty, torn, wet, or damaged. A sampling event consists of swiping up to Five (5) surfaces, and then placing the sample trap into the desorber for analysis. If a sample trap causes an alarm, or when it is dirty, torn, wet, or damaged, discard it and resume sampling with a clean sample trap. *Check the Best Used by date on the bottom of the package. Type Best Used By* Nominal Storage Temp °C Number of Uses Calibration trap 12 months from date of shipment (minimum) 24°C Once, then must be discarded Verification trap 6 months from date of shipment (minimum) * Check the Best Used By date on the bottom of the package. Table 3-2 Calibration and verification trap shelf life IMPORTANT:Store all sample, calibration, and verification traps in a cool or dry location to ensure shelf life is not compromised. After removing sample, calibration, or verification traps from the package, replace the cover immediately. This prevents the calibration or verification sample from dissipating and keeps the sample traps clean and free of contamination. Calibration Overview There are six ways to calibrate the device: • Automatic calibration in particle mode • Manual calibration in particle mode - Dual peak - Single peak • Automatic calibration in vapor mode CHAPTER 3 │User's Guide 25 Rapiscan Systems Proprietary and Confidential
• Manual calibration in vapor mode - Dual peak - Single peak NOTE: When performing a manual calibration, dual peak calibration is recommended. The ionization process in the detector is affected by moisture, temperature, and pressure. Large increases in contamination can lead to shifts in the peak positions in the plasmagram. Rapiscan Systems recommends performing routine auto calibration to compensate for these changes in the environment. Rapiscan Systems strongly recommends you use only Rapiscan Systems supplied and approved calibration traps and verification traps to ensure the correct amount of sample is introduced. For assistance ordering consumables, . The Calibration Warning message displays every 8 hours, by default, indicating the device needs routine calibration. However, additional calibration may be required if the device configuration is modified. Particle Mode NOTE: You cannot perform a calibration if any warning(s) other than the Calibration Warning displays. Cal - Particle Mode 1. Press Cal. A message displays to insert the calibration trap into the desorber and trigger the device. 2. Wearing clean cotton gloves, remove a calibration trap. 3. Close the cover immediately to avoid contamination. 4. Insert the calibration trap into the desorber, and press Trig, the green button on the navigation pad, or the green button on the device handle. 26 Rapiscan Systems Proprietary and Confidential CHAPTER 3 │ User's Guide
Figure 3-2 Insert trap in desorber The device starts the sampling mode, analyzes the calibration trap, and identifies the substance. The Sampling message displays in the status bar. The calibration routine determines the current peak locations and enters them into the peak location file. The peak positions in the file are then used by the recognition algorithm to identify substances of interest. The peak values display. Figure 3-3 Particle: Auto calibration window 5. Remove the calibration trap, and discard it immediately. CAUTION: A calibration trap MUST be used only once and then discarded immediately after the calibration is performed. 6. Press OK. The device alarms on TNT (in Explosives mode) or Cocaine (in Narcotics mode). The Explosives Detected or Drugs Detected message displays. CHAPTER 3 │User's Guide 27 Rapiscan Systems Proprietary and Confidential
Figure 3-4 Particle: Auto Calibration - Explosives Detected NOTE: If the calibration check fails to display the alarm condition, re-calibrate with a new calibration trap or perform a manual calibration. (see "Manual Calibrate - Particle Mode" below) 7. Press Clear. The device begins the clearing process, and a message displays to insert a clean sample trap. 8. Wearing clean cotton gloves, remove a sample trap from the package, or use an existing clean sample trap that has not exceeded its sampling events. 9. If you obtained a sample trap from the package, close the cover immediately to avoid contamination. 10. Insert the sample trap into the desorber, and press Trig, the green button on the navigation pad, or the green button on the device handle. The No Alarm - Ready message displays. 11. Remove the sample trap. 12. Once the calibration is complete, Rapiscan Systems recommends that you verify the successful calibration. (see "Verify - Particle Mode" on page 34) NOTE: Peak positions on the plasmagram may differ from location to location because different elevations above sea level affect the pressure in the detector. Pressure changes can also occur from day to day, but these have only a very small effect on the peak positions in the plasmagram. Manual Calibrate - Particle Mode Enables you to select a mode (Dual Peak Calibrate or Single Peak Calibrate) for calibrating the device and continues with the manual calibration procedure, which is typically performed if the auto calibration fails. The calibration values for all substances are stored in a configuration file included with the device software. If the peak heights do not meet the minimum requirement for auto calibration, the manual calibration routine enables you to select peaks (typically within the white window) that you know are correct but are just below the auto calibration peak height requirements. 28 Rapiscan Systems Proprietary and Confidential CHAPTER 3 │ User's Guide
Dual Peak Calibrate - Particle Mode The calibration values for all substances are stored in a configuration file included with the device software. If the peak heights do not meet the minimum requirement for auto calibration, the manual calibration routine enables you to select peaks (typically displayed within the white window on the manual calibration screen) that you know are correct but are just below the auto calibration peak height requirements. 1. Select Menu > Manual Calibrate. Figure 3-5 Calibrate Options Dialog 2. Press Dual Peak Calibrate. A message to select the calibration substance displays. Figure 3-6 Particle: Select Neg-CAL 3. Verify Neg-CAL is selected from the list of substances. 4. Press OK. A message displays to insert a calibration trap. 5. Wearing clean cotton gloves, remove a calibration trap from the package. 6. Close the cover immediately to avoid contamination. 7. Insert the calibration trap into the desorber. CHAPTER 3 │User's Guide 29 Rapiscan Systems Proprietary and Confidential
8. Press Yes. A message displays to select the correct peak. Figure 3-7 Particle: Neg-CAL peak 9. Remove the calibration trap, and discard it immediately. CAUTION: A calibration trap MUST be used only once and then discarded immediately after the calibration is performed. 10. Observe the Neg-CAL peak in the white window. Touch slightly above the top of the peak until the dot, drift time, and peak height display. Figure 3-8 Particle: Select the Neg-CAL peak NOTE: The peak selected MUST be the correct peak. To determine this, you must be aware of where the Neg-CAL peak should be located. In most cases, the peak falls in the white highlighted window. If the peak is outside the white window, select it and press Yes to accept the selection. You must Set Default Cal Factors before you can verify the successful calibration. (see "Set Default Cal Factors" on page 33) This shifts the white window to be centered around the newly selected peak. 11. Press OK. A message to select the calibration substance displays. 30 Rapiscan Systems Proprietary and Confidential CHAPTER 3 │ User's Guide
Figure 3-9 Particle: Pos-CAL 12. Verify Pos-CAL is selected from the list of substances. 13. Press OK. A message displays to select the correct peak. Figure 3-10 Particle: Pos-CAL peak 14. Observe the Pos-CAL peak in the white window. Touch slightly above the top of the peak until the dot, drift time, and peak height display. CHAPTER 3 │User's Guide 31 Rapiscan Systems Proprietary and Confidential
Figure 3-11 Particle: Select Pos-CAL peak NOTE: The peak selected MUST be the correct peak. To determine this, you must be aware of where the Pos-CAL peak should be located. In most cases, the peak falls in the white highlighted window. If the peak is outside the white window, select it and press Yes to accept the selection. You must Set Default Cal Factors before you can verify the successful calibration. (see "Set Default Cal Factors" on the facing page) This shifts the white window to be centered around the newly selected peak. 15. Press OK. A message display verifying you want to calibrate the peaks. 16. Press Yes. A message displays the device has been calibrated. 17. Press OK. Figure 3-12 Particle: Calibration - Explosives Detected The device alarms on TNT (in Explosives mode) or Cocaine (in Narcotics mode). The Explosives Detected or Drugs Detected message displays. 18. Press Clear. 32 Rapiscan Systems Proprietary and Confidential CHAPTER 3 │ User's Guide
The device begins the clearing process, and a message displays to insert a clean sample trap. 19. Wearing clean cotton gloves, remove a sample trap from the package, or use an existing clean sample trap that has not exceeded its sampling events. 20. If you obtained a sample trap from the package, close the cover immediately to avoid contamination. 21. Insert the sample trap into the desorber, and press Trig, the green button on the navigation pad, or the green button on the device handle. The No Alarm-Ready message displays. 22. Remove the sample trap. 23. Once the calibration is complete, Rapiscan Systems recommends that you verify the successful calibration. (see "Verify - Particle Mode" on the next page) NOTE: If the peak was outside the white window, you must first Set Default Cal Factors before you can verify the successful calibration. (see "Set Default Cal Factors" below) This shifts the white window to be in the range of the newly selected peak. Single Peak Calibrate - Particle Mode The single peak calibration routine follows the same principle as the dual peak calibration, except only one screen is shown for substance selection. The list contains all the explosives and narcotics in the substance file. You select only one substance (Neg-CAL or Pos-CAL) to calibrate on, and then select its appropriate peak. Once the calibration is complete, Rapiscan Systems recommends you verify the successful calibration. For particle mode verification, (see "Verify - Particle Mode" on the next page). For vapor mode verification, (see "Verify - Vapor Mode" on page 40). Set Default Cal Factors If you select peaks outside of the white window during the manual calibration routine, you must Set Default Cal Factors. This function moves the white window to the new peak location, enabling the automatic calibration routine to function properly. 1. Select Menu > Advanced Menu > Page 2. 2. Press Set Default Cal Factors. A message verifying you want to set the default calibration factors displays. 3. Press Yes. The current and new values display. 4. Press Yes. 5. Rapiscan Systems recommends you perform an auto calibration to ensure settings are correct. (see "Cal - Particle Mode" on page 26) CHAPTER 3 │User's Guide 33 Rapiscan Systems Proprietary and Confidential