Fareportal Safety Audit Report

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

Sr. No. Document Identification Revision Comments / Nature of Changes
No Date Preparation of Original Document
1 Safety Audit / NR/FP / 14-15/01
0 18/11/2014

Prepared By Reviewed and Approved By

Sashidhar Emani Karthikeyan.S
(Dy. Manager-Risk Services) (DGM- Risk Services)

Varun Bharti
(Manager-Risk Services)

Cholamandalam MS Risk Services Limited, India

Date of audit : 3rd November 2014
Plot No 364 & 365, Pace City-II, Sector 37
Office Address: Gurgaon – 122001 (Haryana)

Contact Persons at Mr. Arvind Dhupe, Mr. Sansar Singh & Mr. Sunil Kumar
site: Mr. Varun Bharti & Mr. Sashidhar Emani
Auditors :

Priority Summary Count
Category A 49
Category B 22
Category C 8

Recommendation Criterion
Category
Recommendations that are provided to address
Category A existing statutory non-compliance, deviation
from standard operating procedures defined by
Category B the company etc.,

Category C Recommendations that are provided to address
deviations from practices prescribed by national
/ international standards applicable to buildings

Recommendations that are provided based on
good engineering practices followed in similar
Buildings

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

EXECUTIVE SUMMARY

Positive Findings
1. External and internal walls are made of fire resistant materials.
2. The fire extinguishers are refilled periodically
3. Zone detection system has been provided along with a repeater panel.
4. Electrical cables have been identified and labelled.
5. Good housekeeping is maintained in the premises.
6. Sufficient space is kept in substations in order to provide free movement.
7. DG set is provided with fire and weather proof enclosures.
8. All occupants are involved in fire drills.
9. Emergency lights are available in escape routes and backed up by UPS supply.
10. All perimeter entry and critical areas have CCTV coverage.

Areas for Improvement
1. Review the fire hydrant and sprinkler systems provided as per the TAC guidelines and IS 15105 respectively.
2. The number of emergency exit signages to be increased to cover all emergency exits. The signages must be in line with the
requirements of IS 12349
3. Records to be maintained for transformer oil dielectric test, mock drills, etc.
4. Ensure that sand buckets in transformer and DG area are properly maintained.
5. All openings in walls of the substations to be covered.
6. Provide fire doors to all the fire exits. Procure certificates for the same.
7. Ensure that the fire exits are kept free from obstruction at all times.
8. The PPEs (Gloves etc) used by electrician should be tested periodically.
9. Install detection system in the basement storage area.
10. Provide a smoke extraction system for the basement.
11. Provide a gas suppression system to the switch room in building 365
12.Provide a fire rated door to the VCB room.
13. Ensure that double body earthing is provided to the ACB.
13. Ensure adequate ventilation in the battery/ UPS room.

Disclaimer

This report is for the sole use by the Client for the purpose for which they have claimed it is required to us. We are not
responsible to any other person/party for any decision of such person/party based on this report. It is hereby notified that
reproduction, copying or otherwise quoting of our report or any part thereof other than the aforementioned purpose, can be
done only with our prior permission.
The report cannot be used or relied by the Client for any other purpose or any other third party for any purpose whatsoever and
we will not be liable which the client may incur on this account including in tort (including but not limited to negligence) arising
out of or in connection with this Report. This Report is not intended to identify all hazards which may exist nor is it intended to be
an exhaustive review of all possible eventualities. The recommendations for risk improvement contained in the report are purely
advisory and the decision and responsibility for implementation tests with the Client.

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

Facts about the location:

S. No Details Observations
1 Plot No 364 & 365, Pace City-II, Sector 37
2 Address of the location Gurgaon – 122001 (Haryana)
3 The building is owned by Fareportal
Is the building located in a rented / Leased
4 building or owned building? Brick construction with RCC structural frame.
Building construction details (wall/ roof/
internal partitions/ doors/ windows/ ventilators
& other openings)

Is the building located in a multiple tenant Fareportal is a single occupancy building.
building?
Nature of other occupancies.

5 Is any part of the building communicating with No part of the building is communicating with the
property of other occupants? property of other occupants.

6 Total floor area of the building Building 364 basement, Ground Floor, First Floor – 7600
sq feet
Building 364 Second Floor – 900 sq feet
Building 365 basement, Ground Floor, First Floor – 7300
sq feet
Building 365 Second Floor – 800 sq feet

7 Number of people working in the building 2000 across 24x7, 6 shifts
including House keeping and Security guards

8 Normal Business Hours: The facility runs 24X7
Normal Working time :

9 Details of the nearest fire brigade (with The nearest fire station is Sector 10 B fire station (approx.
distance) and the approximate response time 2 Km) (Approx. response time 5min)

Details of the nearest police station (with The nearest Police Station is the Sadar Police Station
10 distance) (approx. 6 Km) (Approx. response
time: 12 min)

11 Details of the nearest hospital (s) The nearest hospital is Sanjeevani Clinic (approx. 1 Km)
(with distance) (Approx. response time: 2 min.)

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

Objective
• To carry out a systematic, critical appraisal of all potential hazards involving personnel, plant, services and operational
methods.
• To ensure that Occupational Safety and Health system fully satisfies the legal requirements and company’s written
safety policies, objectives and progress.

Scope

The Safety Audit focuses on the following topics:
- Safety Management System
- Fire Prevention and Personnel Safety
- Fire Detection and Protection
- Electrical Installations

Methodology

About Fareportal:

Fareportal, positioned in New York, Las Vegas and Gurgaon is one of the fastest growing travel companies in the world. Their
group of companies is spread around the globe with subsidiaries in Canada (Toronto, Vancouver and Montreal), the United
Kingdom (London). Formed in 2002 as a technology company, their initial focus was on developing and operating interactive
and transactional e-commerce web-based portals, booking engines, middleware, management tools and back-office
technologies for the retail and wholesale travel industry. Today, a number of online consumer travel brands and mobile
websites and applications are powered by FAREPORTAL’s technology platform which enables millions of travelers to book a
myriad of travel products from almost every corner of the world

Location Comprehensive Safety Audit
Date of Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

About the Consultants:

Cholamandalam MS Risk Services Limited (Chola MS Risk) is a joint venture between the Murugappa Group and Mitsui
Sumitomo Insurance Group of Japan. Chola MS Risk offers specialized and innovative risk management solutions to clients in
Asia and Africa. Chola MS Risk has carried out consultancy, investigation and training services to nearly 2500 units /
locations of various organizations belonging to 42 industrial sectors including major oil & gas industries. In addition,
industrial sector and service sector located in Asia and Africa have been engaging the services of Chola MS Risk to carry out a
number of specialized safety studies. The team members have wide experience in risk management studies and have carried
out studies for a number of commercial and industrial sectors. For further details the reader may visit the website
www.cholarisk.com

Sl. No. Applicable Checkpoints Loca
Rules / Date of

Standards Complia
ce

1.0 Building safety Requirement

1.1 Building Requirements

1 NBC Is the width of the main street on which the Yes
building abuts not less than 12 m?

2 NBC Do the materials of constructions in load bearing Yes
elements, stairways and corridors and facades of
non-combustible type?

2.0 Fire Prevention and Protection
2.1 Open Spaces

3 NBC Part-4 Width of facing street shall be 9 meters Yes

The height of boundary wall shall not be more
4 NBC Part-4 than 2.4 meters
Yes

The compulsory open spaces around the building
shall not be used for parking

5 NBC Part-4 Partial

ation Comprehensive Safety Audit
f Audit
Plot No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

The width of the main street was
found to be 12 m
All materials of constructions in
stairways and corridors are of non
combustible type

Width of the facing street was
found to be 12m

The height of the boundary wall
was found to be approximately
2.4m

The open spaces around the
building are not used for parking
l However, fire vehicle movement is It is recommended that the Category-A
not feasible inside the premises as passageway through the gate be
the gate width is less than 4.5m. kept free of any kind of obstruction
Also, space around the building is always.

used for DG sets, security cabin etc.

7

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
2.2 Basement Rules / ce

Standards

Basement may only be used for–
a) Storage of household or other goods of
ordinarily non-combustible material;
b) Strong rooms, bank cellars, etc;
6 NBC Part-3 c) Air-conditioning equipment and other No

machines used for services and utilities of the
building; and
d)Parking spaces.

Every basement shall be in every part at least 2.4
7 NBC Part-4 m in height from the floor to the underside of the Yes

roof slab or ceiling;
The minimum height of the ceiling of any
8 NBC Part-4 basement shall be 0.9 m and the maximum, 1.2 Yes
m above the average surrounding ground level;

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The basements of the facility
(Building 364 and Building 365)
contain the following occupancies:

Building 364: The management may explore the Category-A
1.Admin. Department possibility of shifting the HR
2. Director Cabin department, Finance department,
3. VP Cabin reception, admin department;
4. Training room (25 seats) workstations etc. from the
5. Interview Room (4 seats) basement to the other floors.
6. HR department
7. IT support
8. Finance department

Building 365:
1. Ad Sales
2. Fare Buzz
3. Marketing
4. SEO & CLP

The height of the basement from
the floor to the underside of the
roof slab was 2.4 m in height.

The height of the ceiling of the
basement is about 1 m form the
surrounding ground level.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
9 Rules / ce

Standards Adequate arrangements shall be made such that Yes
NBC Part-4 surface drainage does not enter the basement;

The walls and floors of the basement shall be
watertight and be so designed that the effects of
the surrounding soil and moisture, if any, are
taken into account in design and adequate damp
10 NBC Part-4 proofing treatment is given; and Yes

The access to the basement shall be separate
from the main and alternative staircase providing
access and exit from higher floors. Where the
staircase is continuous in the case of buildings
served by more than one staircase, the same
shall be of enclosed type serving as a fire
11 NBC Part-4 separation from the basement floor and higher No
floors.

2.3 Openings in separating Walls and Floors

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Adequate arrangements for surface
drainage have been made.

The walls and floors of the
basement is watertight.

Wherever possible, Fareportal
should consider providing access to
the basement which is separate
from the main and alternative
staircases providing access and exit
The access to the basement is not from higher floors. Category-A
separated from the main staircase. Alternatively, it is recommended to

implement administrative controls
such as providing signages at the
staircases near the basement etc.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
12 Rules / ce

Standards

NBC Part-4 For types 1 to 3 construction, a doorway or Partial
opening in a separating wall on any floor shall be
Limited to 5.6 m2 in area with a maximum
height/ width of 2.75 m. Every wall opening shall
be protected with fire-resisting doors having the
fire rating of not less than 2h

The space between the conduits pipes and the
walls/ slabs shall be filled in by a filler material
13 NBC Part-4 having fire resistance rating of not less than one Partial

hour.

2.4 Air Conditioning and Ventilation No
Air Changes per hour shall be-
1.Offices- 6

14 NBC, Part 4 2. Toilets-6-10
3. Utility Room-15-20
4. Basement-30

2.5 Glazing

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

l At some places, the wall opening in It is recommended that the normal Category-A
the separation wall has been doors be replaced with fire doors
provided with a normal door. of 2 hr fire resistance in order to
enhance safety of the personnel.

It was observed that at some It is recommended that the
places (for e.g. the space behind openings be sealed with a fire
l the DG area), there is an opening retardant sealant in order to Category-A
between the conduit pipes and the prevent the spread of fire from one
walls. area to another

Ventilation study has not been It is recommended to conduct Category-A
conducted in the premises. ventilation study as per IS 3103.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
15 Rules / ce
16
Standards Wired glass shall comply with the following
NBC, Part 4 requirements-
NBC, Part 4 1.Wired Glass- The wired glass shall be of
minimum half hour fire resistance rating.
2.Sashes and Frames- the Sashes or Frames or
both shall be entirely of iron or other suitable
metal such as stainless steel, securely bolted or
keyed into the wall, except in case of panels in
internal doors. Partial
3.Setting of Glass- The panels of glass shall be set Yes
in rebates or grooves not less than 6.0mm in
width or depth, with due allowance for
expansion, and shall be secured by hard metal
fastenings to the sashes or frames independently
of any cement or putty used for weather
proofing purposes.

Maximum permissible area shall be 5m2 for
protection by wired glass or electro copper
glazing.

17 NBC, Part 4 Louvers wherever provided shall be of minimum No
half hour fire resistance rating.

18 NBC, Part 4 Glass of facade for high rise buildings etc. shall be NA
of minimum one hr. fire resistance rating

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

l Wired Glass used for Door, It is recommended that Fareportal Category-A
Windows inside the building procure certificates for the wired
As informed Wired Glass used in glass doors from the manufacturer.
the doors are of 1 Hr Fire Rating Fire Rated frames should be used
but no supporting document was for the wired glass in order to
provided. maintain the fire retardant
Further, the wired glass used were integrity of the door
supported by wooden frames.

Normal toughened glass have been
used with area restricted to 3 Sq
meter

Explore the possibility of replacing
Louvers provided are not fire rated. existing louvers with minimum half Category-A

hour fire resistance rating.
The building is not a high rise
building. This checkpoint is not
applicable.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

2.6 Site Selection and Design Specifications

19 IS-456 Facility designed to seismic zone requirements No

Fire Resistance Ratings-
a) Exterior Bearing Walls - minimum 4 hours
b) Interior Bearing Walls - minimum 2 hours
c) Exterior non-bearing Walls - minimum 4
20 NBC, Part 4 hours Yes

d) Structural Frame - minimum 2 hours
e) Interior technical/electrical room partition
walls - minimum 4 hour

3.0 Fire Protection Systems
3.1 Fire Pumps and Hydrant Systems

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Building design details are not Gurgaon comes under seismic zone Category-A
available. Further, building stability –IV.
certificate is also not available. Hence, it suggested that stability
survey needs to done as per IS-456
to ensure that building is designed
to meet seismic zone requirements

Based on visual inspection
following are observation-
a) Exterior Bearing Walls-
Brickwork
b) Interior Bearing Walls – brick
work
c) Exterior non-bearing Walls –
Brickwork
d) Structural Frame – RCC
e) technical/electrical room
partition walls – Gypsum

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
21 Rules / ce

Standards

NBC, Part 4 Are hose reels and nozzle provided near hydrant Yes
point with lock & key arrangement?

22 NBC, Part 4 Are yard hydrants installed for buildings above Yes
15m height?

23 NBC, Part 4 Pumps are kept in Auto mode? Partial

The internal hydrant is proposed to be provided
with 2 numbers RRL hose pipes of 38 mm dia
with 63 mm standard instantaneous coupling
24 NBC, Part 4 along with associated branch pipes and cabinet Yes
and a first aid hose reel of 25 mm dia, length 45
m and fitted with 6.5 mm nozzle.

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Hose reels and nozzles are
provided near the hydrant point
with lock and key arrangement.

The building is less than 15m Easy Access to the Fire Brigade Category-
height. Point should be maintained in B
Fire Brigade Inlet is provided near order to have quick response in
the Security Desk of Plot no 364, case of emergency
however easy access to the same
was not available

There are two pumps in the fire
hydrant system:
1. Jockey Pump It is recommended that the main
l 2. Main pump pump be kept in auto mode in Category-A
The jockey pump is kept in auto order to enhance the preparedness
mode. However, the main pump is level in case of an incident.

kept in manual mode.

The internal hydrant and the hose
reel requirements were found to
be satisfactory as per NBC
requirements.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
25 Rules / ce

Standards Down Comer: An arrangement of fire fighting Yes
NBC, Part 4 within the building by means of down comer pipe
connected to terrace tank through terrace pump,
gate valve and non return valve and having mains
not less than 100mm internal diameter with
landing valves on each floor landing. It is also
fitted with inlet connections at ground level for
charging with water by pumping from fire
services appliances and air release valve at roof
level to release trapped air inside.

26 TAC-FPM Maintenance of fire pump as per Annexure #1 No

30 TAC-FPM Alternate power supply for fire pump if available No

Fire pump electrical supply cable shall be
armored type.
31 TAC-FPM Yes

32 TAC-FPM Pressure Switch for jockey pump & main pump Yes
operation

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The down comer is available at
both building 365 and 364.

Fire pump maintenance record was It is recommended to develop and Category-
not available implement a periodic fire pump B
maintenance system in order to
ensure optimal functioning of fire
pumps. A record of the same
should be maintained.

Alternate power supply for the fire Explore the possibility of providing Category-A
pump is not available. an alternate power supply to the
fire pumps in order ensure their
functioning in case of power
failure.

Fire pump supply cable is armored
type.

Pressure switch is available.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

33 NBC, Part 4 Minimum discharge pressure of 2 Kg/cm2 No
TAC-FPM

3.2 Portable Fire Extinguishers Yes
At Electrical rooms, HVAC, Transformers, Diesel Yes
Generator locations, Diesel storage area and Fire

34 IS-2190 Hydrant water pump station 20 Kg ABC type with
trolley, One unit per 100 Sq. ft area

IS-2190 PFE Maintenance

35

IS-2190 PFE Refilling schedule

36 Yes

3.3 Fire Alarm System The systems consist of fire detectors and manual Yes
NBC Part-4 call points connected by cables to sector / zonal
panels which, in turn, are connected to Control
37 and Indicating equipment

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Pressure gauge at the remotest It is recommended that a pressure Category-A
point was not available. Therefore, gauge be provided at the remotest
minimum discharge pressure could point. (And minimum discharge
not be verified pressure should be maintained at 2
Kg/cm2

The required numbers of fire
extinguishers are provided in all
the critical areas.
Fareportal follows a quarterly PFE
maintenance schedule.

The PFEs are refilled periodically.

The fire detectors and manual call
points are connected to the fire
alarm control panel.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
38 Rules / ce

Standards The protected area should be divided into zones,
IS-2189 each zone covering only one storey of the
building or any other prescribed area like
stairwell, lift well, other vertical shafts etc. Yes

IS-2189 Individual zones/sectors are necessary if the NA
39 number of detectors in any area exceeds 20

IS-2189 The sounders for the fire alarm should be Yes
40 electronic hooters / horns / electric bells having
frequency range of 500 Hz. to 1000Hz
IS-2189
41 The distribution of fire alarm sounders should be Yes
such that they have a minimum sound level of No
IS-2189 either 65 dB (A) or 5 dB(A) above any other noise
42 likely to persist for more than 30 secs., whichever
is greater, and that the alarm is heard at all
3.4 Sprinkler system designated locations in the building.
A multi-state addressable analogue detector
system is designed to reduce the incidence of
false alarms.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The area under fire detection
system is divided into zones

Number of detectors in any
compartment does not exceed 20.
This checkpoint is not applicable.

Electronic hooters are provided in
both the buildings.

Adequate number of sounders
were provided at all the areas of
the building. As informed, the
sound level of the alarm sounders
was audible at all areas and
exceeds the sound level of the
surroundings.

Multi- state addressable analogue It is recommended that a multi Category-
detector system is not available. state addressable analogue B
detector be installed to reduce the
incidence of false alarms.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
43 Rules / ce

Standards

NBC, Part 4 Whether sprinkler valve and gong bell are No
available and tested?

Good Yes
44 Engineering Whether Sprinkler heads are missing / plugged? Yes
Yes
Practices

3.5 Power Supply Cabling and Wiring and Control Centre

The stand by supply shall be derived normally
from exclusive storage batteries OR UPS of
adequate capacity. Alternatively captive power
45 IS-2189 generation with a provision of AMF (Automatic
TAC Mains Failure) control panel or continuous power

generation can be accepted as standby power
supply

The minimum capacity of the normal mains
supply shall be calculated so as to meet the total
46 IS-2189 power consumption of the entire system in
TAC quiescent condition plus that of all the sounders

with at least 25 percent zones in alarm condition

IS-2189 Standby power supply derived from exclusive
TAC back-up batteries shall have provision of
47 automatic load switch-over (whenever normal Yes

mains supply fails) and automatic charging.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Sprinkler valve and gong bell are It is recommended that Fareportal Category-
not available. review the sprinkler system. B

The sprinkler heads were found to
be well maintained.

Normal Power from Grid
Stand-by power-DG sets
(redundant)
UPS backup if both power source
goes off.
Further, Panel has its own
dedicated battery power source.

The capacity of the normal mains
supply meets the requirement.

Standby power supply has
provision of automatic load switch-
over whenever normal mains
supply fails.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
48 Rules / ce

Standards

IS-2189 Armoured PVC/rubber insulated cables Yes
TAC conforming to IS:1554(Part I)-1976 for fire
detectors and fire alarm panel

49 IS-2189 Cables/ wiring must be completely encased in NA
TAC rigid metallic PVC conduits

50 IS-2189 All the cables and wires shall be tagged for Yes
TAC proper identification.

51 IS-2189 The cables and wiring for fire alarm circuit shall No
TAC not be clubbed with other cables and wiring
which must be laid well away from them.

The cables shall be used exclusively for the
IS-2189 detection system. The multicore cable shall not
52 TAC be shared for other low voltage or high voltage Yes

circuits.

53 IS-2189 Control center should have emergency lighting Yes
TAC system;

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Armoured cables conforming to
IS:1554 are provided for FDA
systems.

Armoured cables are provided. This
checkpoint is not applicable.

Identification and Labelling was
provided for the Electrical cables

It was observed that in the DG It is recommended that the DG and Category-
area, the fire alarm and DG cables fire alarm cables be laid in separate B
are passing through the same conduits to avoid the spread of fire
conduits. in case of an incidence This is to
ensure that fire in DG cables will
not affect the alarm cables and
hence alarm generation.

Exclusive cables for detection
system have been provided.
The control centre has emergency
lighting system.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
54 Rules / ce
55
Standards It should have intercom and direct telephone Yes
IS-2189 facilities. It will be desirable to have a direct hot
TAC line to local Fire Brigade Control Room;

IS-2189 It should have attached WC bath, drinking water No
TAC facilities and other appropriate furniture etc.

56 IS-2189 It should have a mimic panel of the premises Yes
TAC protected and all the fire protection systems;

57 IS-2189 Copy of the Fire Orders for the premises should No
TAC be prominently displayed;

IS-2189 It should have preferably an independent A/c
TAC system.
58 Yes

59 IS-2189 All relevant records etc. should be maintained in No
TAC the Centre

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The control centre has intercom
and direct telephone facilities.

The control centre does not have Fareportal may consider providing Category-
an attached WC bath and water the mentioned facilities. B
facilities.

Repeater panel of FDA system is
available for the premises
protected.

Fire orders are not available The occupants shall be made Category-
thoroughly conversant with their B
actions in the event of emergency
by displaying fire orders at vantage
points and also through regular
training. Such orders should be
displayed prominently in broad
lettering.

The building premise has an
independent A/C system.

Records pertaining security It is recommended to ensure that Category-
systems such as CCTV cameras, all the relevant records are B
access control systems etc.are not maintained in the control room
available in the control centre.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
60 Rules / ce

Standards

IS-2189 The Centre should be manned 24 hours by Yes
TAC trained competent fire and / or security staff

3.6 Fire Detectors

Selection of detectors shall be as per-
a) Optical smoke detector for optically dense
smoke fire
b) Ionization smoke detector for clean
insidious fire
IS-2189 c) Heat detectors are suitable in
61 TAC compartments / areas where heat producing Yes

equipment are used (eg. kitchen, pantry etc.) and
in other unsupervised spaces / areas with low
value contents. Heat detectors are not suitable
for detection in life safety installations and in
slow burning / air-conditioned premise

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The building is manned by security
guards who are rotated every 12
hours.

Optical smoke detectors, namely
heat and smoke detectors are
installed in the premises.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
62 Rules / ce

Standards Sitting and spacing requirement of detectors- Partial
IS-2189 a) Shall not be mounted within 1 meter of any
TAC air inlet (supply duct of HVAC)
b) Space of 500 mm below each detector
c) Shall be placed on the protected side of
premises on the ceiling 1.5 meter from any door
d) All stairwells, lift shafts, other utility shaft, etc
shall have detector at the top
e) Shall be provided in cable tunnels, ducts, false
floor, AC and AHU room, long AC return ducts
and distribution boards.
f) Every enclosure shall have a detector at ceiling
level and also under false ceiling if provided
g)Voids in false ceiling / flooring more than 800
mm shall be protected with detectors.

3.7 Housekeeping To eliminate fire hazards, good housekeeping, Yes
63 NBC Part-4 both inside and outside the building, shall be
strictly maintained by the occupants and the
owner of the building.

3.8 Passive fire protection system

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The siting and spacing
requirements of the detectors
were found to be mostly complied Fire detection and alarm system to
with. be provided in in the areas where
l However, detectors are not electrical panels/installations are Category-
provided near the electrical panel located (staircase), Battery room, B

present in the staircase, Storage storage area etc.
area in the basement, Battery
room etc.

Good housekeeping is maintained
in the building.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

64 NBC, Part 4 Are fire doors used in the buildings? If so, test Partial
certificates are available?

65 NBC, Part 4 Whether the office area is segregated as per the Yes
requirement of standard?

Whether the false ceiling, including all fixtures
66 NBC, Part 4 used for its suspension, made of non- Yes

combustible material?

67 NBC, Part 4 Is the space above the false ceiling is used as the NA
return air path for the centralized A/c system?

Every vertical opening between the floors of a
building and horizontal openings between rooms
68 suitably enclosed or protected to prevent the

spread of smoke/ fire.

69 NBC, Part 4 Is fire rated barrier provided between UPS Room Yes
and battery room?

3.9 Maintenance / Inspection

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

l It was observed that all the fire It is recommended that fire doors Category-A
exits are not provided with fire be provided for all the fire exits.
doors. The test certificates of the Further, test certificates should be
fire doors could not be verified. procured from the manufacturer in
order to ensure their authenticity

The office area segregation
requirement is complied with.

As informed false ceiling and all
fixtures are made of non-
combustible materials.

All the floors have been provided
with separate A/C units.

Cable pass openings between Cable pass openings between Category-
floors and from one area to floors and from one area to B
another are not sealed (for another should be sealed using Fire
example: battery room, UPS room, Retardant material in order to
office area etc. avoid the spread of fire from one
The UPS and battery bank are area to another
stored in separate rooms.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
70 Rules / ce

Standards

TAC Are the Fire pumps, hydrants, hose reel No
maintained as per the requirement of TAC?

71 IS 15105 Is the Fire sprinkler system maintained as per the No
requirement of TAC / IS 15105?

72 NFPA 2001 Is the Gas suppression systems maintained as per Yes
the requirement of NFPA 2001?

NBC Part-8 The installation has been carried out in
accordance with the approved drawings;

72 No

NBC Part-8 Phase-to-phase and phase to earth clearances Yes
73

NBC Part-8 All equipments are efficiently earthed and
properly connected to the required number of
earth electrodes;

74 Partial

NBC Part-8 The required ground clearance to live terminals is
provided
75 Yes

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

The fire pumps and hydrants are Fire pumps and hydrants should be Category-
not maintained as per TAC maintained as per the B
requirements. requirements of TAC given in
annexure 1

The record of the maintenance of It is recommended that Fareportal Category-
the fire sprinkler system was not review the maintenance of their B
available. sprinkler system.

The gas suppression system is
maintained as per the requirement
of NFPA 2001

The approved drawings were not Fareportal is recommended to Category-A
available for verification. procure the approved drawings of
Phase to phase and phase to earth its fire protection systems
clearances are provided as per the installation.
requirements of NBC.

All equipments were found to be It is recommended that the
efficiently earthed and properly outdoor AC units be earthed in
l connected to the earth electrodes. order to avoid incidence of shock, Category-A
However, the outdoor AC units especially since the area has
were found to be not earthed. frequent people movement.

The required ground clearance to
live terminals has been provided.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
76 Rules / ce

Standards Suitable fencing is provided with gate with
NBC Part-8 lockable arrangements;

Partial

NBC Part-8 In case of indoor substation sufficient ventilation
and draining arrangements are made;

77 Yes
NBC Part-8 All cable trenches are provided with
noninflammable covers

78 Yes
NBC Part-8 Free accessibility is provided for all equipments
for normal operations

79 Yes
NBC Part-8 All name plates are fixed and the equipments are
fully painted

80 Yes
NBC Part-8 All construction materials and temporary
connections are removed;

81 Yes

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

l Suitable fencing was found at the It is recommended that lock and Category-A
transformer and the VCB room key arrangement be provided in
areas. However, lock and key the VCB room to prevent any
arrangement was found to be unauthorized access.
missing in the VCB room

Ventilation requirement has been
complied with in the transformer
area.

The cable trenches are provided
with non flammable covers.

All equipments were found to be
freely accessible.

Name plates of all the equipments
are fixed and are fully painted.

The premises were observed to be
free of temporary connections.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
82 Rules / ce
83
Standards Earth electrodes are of GI pipes or CI pipes or Yes
NBC Part-8 copperplates. For earth connections, brass bolts
and nuts with lead washers are provided in the
NBC Part-8 pipes/plates;

HT and LT panels switchgears are all vermin and Yes
damp-proof and all unused openings or holes are
blocked properly;

84 NBC Part-8 Operating handle of protective device are Yes
provided at an accessible height from ground;

NBC Part-8 Adequate headroom is available in the
85 transformer room for easy topping-up of oil, Yes

maintenance, etc;

NBC Part-8 Safety devices, horizontal and vertical barriers,
bus bar covers/shrouds, automatic safety
shutters/doors interlock, handle interlock are
safe and in reliable operation in all panels and
86 cubicles;
Yes

NBC Part-8 Clearances in the front, rear and sides of the
main HV and MV and sub-switch boards are
87 adequate. Yes

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Earth electrodes are of GI pipes
and brass bolts have been used for
earth connections.

The LT and HT switchgears are
damp proof. No unused openings
were observed.
The operating lever is accessible
from the ground.
Adequate head room is available in
the transformer area.

The safety devices, horizontal and
vertical barriers, bus bar
covers/shrouds, automatic safety
shutters/doors interlock, handle
interlock are safe and in reliable
operation in all panels and cubicles.

Adequate clearance is available

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / Insulators are free from cracks, and are clean; ce
88 Yes
89 Standards
90 NBC Part-8
91
NBC Part-8 In transformers, there is any oil leak. Yes
NBC Part-8 Connections to bushing in transformers for Yes
tightness and good contact; Yes
NBC Part-8 Bushings are free from cracks and are clean

NBC Part-8 Accessories of transformers like breathers, vent
pipe, Buchholz relay, etc, are in order

92 Partial

NBC Part-8 Connections to gas relay in transformers are in
93 order Yes

NBC Part-8 All incoming and outgoing circuits of HV and MV
94 panels are clearly and indelibly labeled for Yes
identifications;

NBC Part-8 Cable terminations Yes
95

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

The insulators are free from cracks
and are clean
No oil leak was observed in the
transformers
Transformers bushing connections
are in good condition.
Bushings were found to be free
from cracks.

Silica gel should always be in blue
Accessories of the transformers are colour which reflects it moisture
in order. However, Silica Gel in one absorbing capacity, pink colour of
l of the transformer was observed to silica gel indicates the insulation of Category-A

have lost its blue colour the transformer has been
decreased.

Connections to gas relays are in
order.
The incoming and outgoing circuits
are clearly identified on the panels.
The cable terminations were found
to be proper.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
96 Rules / ce

Standards Installation shall be periodically inspected and
NBC Part-8 tested at intervals not exceeding five years either
by the Inspector or any officer appointed to
assist the Inspector or by the supplier as may be Partial
directed by the State Government in this behalf.

4.0 Electrical Installation

4.1 Location and Requirement of Substation

NBC part-8 Oil cooled transformers require a suitable soak pit with grav
in the event of the possibility of oil spillage from the transfor

97 NA

NBC part-8 Substations with oil filled equipment shall not be
98 located in any floor other than the ground floor Yes

or a semi-basement.

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

It is recommended to have the
entire electrical installation
l As informed, only DG inspection is inspected by the inspectorate Category-A
done by the electrical inspectorate. every five years for legal

compliance.

There are two transformers
vity fplorwesetontcontainin thethoeil premises.
rmerBounliintgs#f3ai6lu5reh.as transformer of 630

KVA and oil capacity of 1040 liter
Building#364 has transformer of
630 KVA and oil capacity of 990
liter.
Since the oil capacity of the
transformer is less than 2000 liter,
hence as per the Indian Electricity
Rules there is no requirement of
soak pit.

The transformers are located on
the ground floor.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
99 Rules / ce

100 Standards In case electric substation has to be located NA
101 NBC part-8 within the main multi-storied building itself for
102 unavoidable reasons, then it should be located
NBC part-8 on the floor close to ground level, but shall have
direct access from the street for operation of the
equipments. The provision for installation and
removal of substation equipments may be
provided from inside the building.

Oil filled transformers may be used only in NA
substations located in separate single or two
storied service buildings outside the main
building structure and there shall at least 6 meter
clear distance between the adjoining buildings
and substation such that fire tender is able to
pass between the two structures.

NBC part-8 The emergency power supply (such as Yes
NBC part-8 Generating Sets) should not be allowed to be Yes
installed above ground floor or below first
basement level of building.
All door openings from substation, electrical
rooms, etc should open towards outside.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The transformers are located
outside the building.

This clause is applicable for oil
transformer having oil content
more than 2000 liter.

The DG sets are located in the
ground floor.
All door openings of transformer
area and other electrical rooms
open towards outside.