Fareportal Safety Audit Report

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards The substations enclosure, that is, walls, floor,
NBC part-8 ceiling, openings, doors, etc shall have 2 hour fire
rating

103 Partial

NBC part-8 Auto Power Shutdown system for all critical
104 locations
Yes

NBC part-8 Enable shut-down for maintenance with by-pass
without dropping critical load

105 Yes

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Substation walls are of brick wall
construction. However, openings
were observed in the walls.

It is recommended that the
l openings be closed in order to Category-A

maintain the integrity of the wall.

Auto power shutdown is available
for all critical locations
Shut down for maintenance
without dropping critical load is
available.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
106 Rules / ce

Standards In the case of duplicate or ring main supply,
NBC part-8 switchgears with interlocking arrangement shall
be provided to prevent simultaneous switching
of two different supply sources. Electrical and/or Yes
mechanical interlocks may preferably be
provided.

4.2 Cables NBC part-8 The HV cables shall either be laid on the cable
107 rack/built-up concrete
trenches/tunnel/basement or directly buried in
the ground depending upon the specific Partial

requirement.

NBC part-8 It is preferable to use four core cable in place of
three and half core to minimize heating of
neutral core due to harmonic content in the
108 supply system and also avoidance of overload Yes

failures.

109 NBC Whether low and medium voltage wiring in shaft Yes
and false ceiling run in separate conduits?

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Interlocking arrangement is
available.

l The HV cables are laid in built up Sand does not allow the spread of Category-A
concrete trenches. However, it was fire. Therefore, it is recommended
observed that at some places sand that sand be filled in the cable
was not filled in the trenches. trenches in order to prevent spread
of fire.

Four core cables are used for
supply system.

Low and medium voltage wiring in
shaft and ceiling run in separate
conduits.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

110 NBC Whether water mains, telephone lines, intercom No
lines, gas pipes or any other service line lay in the
duct for electrical cables?

111 CEAR 2010 Are armoured cable / Metal conduits used for Yes
electrical wiring?

112 CEAR 2010 Whether lightning arresters conforming to IS No
2309 are provided to protect the building?

4.3 Rating of Cables and Equipments Yes
NBC Part-8 The current ratings of switches for domestic and

113 similar purposes are 6A and 16A.

NBC Part-8 The current ratings of moulded case circuit
breakers shall be chosen from the values given
114 below: 100,125,160,200,250, 315, 400, 630, 800, Yes

1000, 1250 and 1600A.

NBC Part-8 The current ratings of isolators and normal duty
switches and composite units of switches and
fuses shall be selected from one of the following
115 values: 16,25,32,63, 100,160,200,320,400, Yes

500,630, 800, 1000 and 1 250A.

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Near the DG area, fire detection Main reason for segregating the Category-A
and alarm cable was found laid in power and detection cables is to
the same conduit as of the DG prevent spread of fire in case of a
incomer. fire hazard.

Armoured cables are used for
electrical wiring.

Lightning arrestors are not It is recommended that lightning Category-A
provided on the building. arrestors be provided to protect
the building from lightning strikes.

The current ratings of switches for
domestic and similar purposes are
of the required values.
MCCBs of the required values are
provided
Isolator and normal duty switches
and composite units of switches
and fuses of the required values
are available.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
116 Rules / ce

Standards The current ratings of air circuit-breakers shall be
NBC Part-8 chosen from the values given below: 630, 800,
1000, 1250, 1600, 2000, 2500, 3200 and 4000A.
Yes

NBC Part-8 The current ratings of the distribution fuse board Yes
117 shall be selected from one of the following
4.4 Switchgear values:
6, 16,25,32,63 and 100A
NBC part-8
Sufficient additional space shall be allowed in Yes
118 substations and switch rooms to allow operation Partial
and maintenance and proper means shall be
NBC part-8 provided for isolating the equipment to allow
access for servicing, testing and maintenance.
119 Sufficient additional space shall be allowed for
temporary location and installation of standard
servicing and testing equipment. Space should
also be allowed to provide for anticipated future
extensions.
Electrical installations in a room or cubicle or in
an area surrounded by wall fence, access to
which is controlled by lock and key shall be
considered accessible to authorized persons only.

NBC part-8 The main switch shall be easily accessible and
120 situated as near as practicable to the termination Yes

of service line.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

630 A ACBs are available.

The current ratings of the DB board
are of the required value.

Sufficient additional space has
been allowed in the substations
and switch rooms for maintenance.

It is recommended that the VCB
Transformers area is provided with room be kept under lock and key in
lock and key arrangement and the order to avoid any unauthorized
switch room is access controlled. access. Further, a list of authorized
l However, it was observed that the persons along with contact Category-A

VCB room was not provided with numbers should be provided near
lock and key arrangement critical areas like Transformer area,
VCB room, electrical room etc.

The main switch is easily accessible
to the termination of the service
line.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce
Yes
Standards

4.5 Main Switches and Switchboard

NBC part-8 All main switches shall be either of metal-clad
enclosed pattern or of any insulated enclosed
pattern which shall be fixed at close proximity to
the point of entry of supply. Every switch shall
121 have an environmental protection level rating

(1P), so that its operation is satisfactory in the
environment of the installation.

NBC part-8 Woodwork shall not be used for the construction
or mounting of switches and switch boards
122 installed in a building.
Yes

NBC part-8 The location of the main board should be such
that it is easily accessible for fireman and other
personnel to quickly disconnect the supply in

123 case of emergencies. If the room is locked for Yes
security, means of emergency access, by
schemes such as break glass cupboard, shall be
incorporated.

NBC part-8 Switchboards shall be placed only in dry
situations and in ventilated rooms and they shall

124 not be placed in the vicinity of storage batteries Yes
or exposed to chemical fumes.

NBC part-8 Switchboards shall not be erected above gas
stoves or sinks, or within 2.5 m or any washing

125 unit in the washing rooms or laundries, or in Yes
bathrooms, lavatories or toilets, or kitchens.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

All main switches were observed to
be metal clad enclosed pattern.

No woodwork has been used for
the construction or mounting of
switches and switchboards.
The location of the main board is
easily accessible for the fireman to
quickly disconnect the supply
during emergency.
The switchboards (LT panels) are
kept in a well ventilated room
provided with AC. No chemical
fumes were observed in the
vicinity.
The washrooms are not in the
vicinity of the LT panels.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce
126
Standards In case of switchboards unavoidably fixed in Yes
127 NBC part-8 places likely to be exposed to weather, to drip, or
128 to abnormal moist temperature, the outer casing
129 NBC part-8 shall be weatherproof and shall be provided with
130 NBC part-8 glands or bushings or adopted to receive screwed
131 NBC part-8 conduit, according to the manner in which the
NBC part-8 cables are run.
132
Adequate illumination shall be provided for all Yes
working spaces about the switchboards when Yes
installed indoors. Yes
Branch distribution boards shall be provided,
along with earth leakage protective device (ELCB)
(incoming), with a fuse or a miniature circuit
breaker
The circuits for lighting of common area shall be
separate.

The distribution boards shall be located as near Yes
as possible to the centre of the load they are
intended to control.

NBC part-8 These shall be fixed on suitable stanchion or wall Yes
NBC part-8 and shall be accessible for replacement reset of Yes
protective devices, and shall not be more than
1.8 m from floor level.
These shall be of either metal-clad type, or air
insulated type. But, if exposed to weather or
damp situations, these shall be of the
weatherproof type and, if installed where
exposed to explosive dust, vapour or gas, these
shall be of flameproof type in accordance with
accepted standards

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

The LT panels are not exposed to
weather conditions.

Adequate illumination is provided
in the LT panel area.
Branch distribution boards have
been provided with ELCB.
The distribution board for lighting
is separate for each floor.
The distribution boards are located
as near as possible to the centre of
the load.
The distribution boards are easily
accessible for replacement and
reset of protective devices.

The DBs are metal clad type and
are not exposed to explosive dust,
vapour or gas.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
133 Rules / ce

Standards Each shall be provided with a circuit list giving
NBC part-8 diagram of each circuit which it controls and the
current rating of the circuit and size of fuse
element. No

4.6 Circuits Protection

134 NBC Part-8 Appropriate protection shall be provided at Yes
switchboards, distribution boards and at all levels
4.7 Wiring NBC Part-8 of panels for all circuits and sub-circuits against Yes
135 short circuit, over-current and other parameters Yes
as required. The protective device shall be
NBC Part-8 capable of interrupting maximum prospective
136 short circuit current that may occur, without
danger. The ratings and settings of fuses and the
protective devices shall be co-ordinate so as to
afford selectivity in operation and in accordance
with accepted standards.

All conductors, switches and accessories shall be
of such size as to be capable of carrying, without
their respective ratings being exceeded, the
maximum current which will normally flow
through them.
Conductors for all the internal wiring shall be of
copper. Conductors for power and lighting
circuits shall be of adequate size to carry the
designed circuit load without exceeding the
permissible thermal limits for the insulation.

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

A circuit list giving diagram of each
circuit which it controls and the
DB circuit diagram was not current rating of the circuit and size Category-A
available of fuse element should be

provided.

The panels are provided with over
current, earth fault, short circuit
protection relay.

All conductors, switches and
accessories provided are capable of
carrying the maximum rated
current.
All the internal wiring of
conductors is of copper and are of
adequate size to carry the designed
circuit load under the permissible
thermal limits.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
137 Rules / ce
138
139 Standards It is advisable to replace wiring, which is more
NBC Part-8 than 30 years old as the insulation also would
140 have deteriorated, and will be in a state to cause
failure on the slightest of mechanical or electrical Yes
disturbance.

NBC Part-8 Flexible cables and cords shall be of copper and Yes
NBC Part-8 stranded and protected by flexible conduits or Yes
NBC Part-8 tough rubber or PVC sheath to prevent No
mechanical damage.
When a stranded conductor having a nominal
sectional area less than 6 mm2 is not provided
with cable sockets, all strands at the exposed
ends of the cable shall be soldered together or
crimped using suitable sleeve or ferrules.

Special forms of construction, such as flameproof
enclosures, shall be adopted where there is risk
of the fire or explosion.

NBC Part-8 The conductor shall be carried either in a rigid
steel conduit or a rigid non-metallic conduit
141 conforming to accepted standards. Yes

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

As informed the wiring of the
building is about 12 years old.

Flexible cables and cords are made
of copper and protected by PVC
conduits.
All the conductors have been
crimped using suitable sleeves.

Flameproof electrical fittings were Ensure that flame proof light and Category-A
not available in the DG area. electrical fittings are provided in
the DG areas as there are chances
of fire due to diesel storage in the
DG area.

It was observed that the
conductors have been carried in
non-metallic PVC conduits.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards The conduits shall be colour coded as per the purpose of wir
NBC Part-8 colour coding may be in form of bands of colour (4 inch th
distance of 12 inches) or coloured throughout in the colour
be as follows:

142 No

4.8 Earthing a) All earth conductors shall be physically Partial
NBC Part-8 continuous - till earth pit level
b) All earth pit should be connected to each
143 other
c) Does not exceed 10 Ohms
NBC Part-8
144 Conductor is of high grade Chromium Stainless Yes
Steel or Nichrome elements and terminals of
high corrosion resistance. Is double insulated,
durable for long years of service, and having
extremely high and stable electrical resistivity,
from 3.3 KV upwards?

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

re carried in the same. The
hick, with centre
r. The colour scheme shall

The conduits provided are not It is recommended to provide Category-A
colour coded. colour coding to conduits in order
to identify them on their purpose.

All earth conductors are physically
continuous and are connected to It is recommended that the records
each other. of the earth pit resistance test
l However, earth pit resistance could must be maintained for Category-A

not be verified as test records were verification.
not available.

GI strip is provided for body
earthing and copper strip is
provided for neutral earthing. The
earth strips are insulated.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
145 Rules / ce

Standards Drawing showing the main earth connection and
NBC Part-8 earth electrodes

No

NBC Part-8 Removable Link is provided, clearly marked as
"Earthing Conductor – Do not disconnect"

146 No

NBC Part-8 All parts of the metallic under-structure of the
147 raised floors are earthed.
No

NBC Part-8 Wet the Earth Pit by pouring water twice a week
through the Pit Funnel and around the Earth Pit
148 Pipe. Yes

149 NBC Part-8 Do not apply cement plastering above the earth Yes
pit. Leave the earth pit surface exposed.

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Drawing was not available It is recommended that a drawing Category-A
showing the main earth connection
and earth electrodes be prepared
for each installation.

Removable link is not provided. Every earth-continuity conductor Category-A
Further, the transformer area earth and earthing lead connected to an
pits not accessible as tiles are laid earth electrode shall be labeled at
across them or immediately adjacent to the
point at which the connection is
made. The label shall be of copper,
or suitable plastic material shall be
securely attached to the earth-
continuity conductor or earthing
lead and shall be permanently and
legibly marked with the words
"EARTHING CONDUCTOR-DO NOT
DISCONNECT". A suitable label shall
also be provided on the wall
adjacent to the electrode to
indicate its position

Diesel Day tank, AC out door units It is recommended to provided Category-A
are not earthed. earthing for the diesel day tank and
AC outdoor units.

As informed, earth pit is wet by
pouring water in and around the
earth pit pipe twice a week.
The earth pit surface was observed
to be kept exposed.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
150 Rules / ce

151 Standards Do not dig near the earth pit for any other
NBC Part-8 purpose. At least a clearance of around 3 feet to
be left from the earth pit outer boundary.
Yes

NBC Part-8 Do not allow the flow of any waste, drainage
water over or very near to the earth pit, which
will rust the earthing electrodes and reduces the
conductivity which is detrimental to the regular
functioning of the earth pit for its purpose.

No

152 CEAR 2010 Whether Personnel engaged in Electrical job is Yes
qualified, experienced and possess Valid license

153 Good Is it a practice to switch off all lights after office NA
Engineering hours?
Practices

Good Is there a master electrical switch to cut off total
154 Engineering electrical power (except may be Fax, UPS & Yes
Practice server)?

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

No digging was observed near the
earth pit.

Waste was found in the earth pit. The earth pit pipe was also found to
be corroding.

It is recommended not to allow Category-A
waste be thrown in the earth pit.

As informed the personnel
engaged in the electrical job are
qualified, experienced and possess
valid license.
Fareportal is a facility which runs
24x7.
A master electrical switch is
available to cut off the electrical
power

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

155 CEAR 2010 Is the danger Notice displayed in English and Partial
local language as per IS 2551?

4.9The Lightning Circuits Wooden boxes and panels are avoided in Yes
NBC Part-8 building for mounting the lighting boards and Yes
switch controls, etc Yes
156 Tamper-proof interlocked switch socket and plug
are used for locations easily accessible;
NBC Part-8
157 Lighting wiring in factory area is taken enclosed
in conduit and conduit properly earthed, or
NBC Part-8 alternatively, armoured cable wiring is used

158

NBC Part-8 A separate earth wire is run in the lighting
159 installation to provide earthing for plug points, Yes
fixtures and equipments;

NBC Part-8 Proper connectors and junction boxes are used
wherever joints are to be made in conductors or
160 crossover of conductors takes place; Yes

NBC Part-8 Spare knockouts provided in distribution boards
161 and switch fuses are blocked;
Yes

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Danger sign has been displayed at
critical areas such as transformer
l area etc.in English and Hindi. It is recommended that the danger Category-A
However, at some places, it was sign conforming to IS 2551 be
observed that danger sign has been displayed at all critical areas. For
painted on the wall which does not details refer Annexure 5

conform to IS 2551

No wooden boxes were observed
in the building for mounting the
lighting boards.
Switch socket and plug used are
tamper proof.

Armoured cable are used for wiring
in the facility.

Separate earth wire is available
plug points, fixtures etc.
Proper connectors and junction
boxes are used for crossover of
conductors.

Spare knockouts are provided in
the DBs.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
162 Rules / ce

Standards The ends of conduits enclosing the wiring leads
NBC Part-8 are provided with ebonite or other suitable
bushes;
No

NBC Part-8 Proper terminal connectors are used for Yes
termination of wires (conductors and earth Yes
Yes
163 leads) and all strands are inserted in the Yes
terminals; Yes

NBC Part-8 Flat ended screws are used for fixing conductor Yes
164 to the accessories;

NBC Part-8 Use of flat washers backed up by spring washers
165 for making end connections is dissemble

4.9.1 Diesel Gensets D.G. room should be located considering wind
OEM Norms direction and there should be no obstruction to
natural wind flow.
166 Position the generator set so that the prevailing
OEM Norms wind do not enter into the radiator / exhaust
outlet. If this is not possible, install a wind
167 barrier. Distance of the wind barrier from the
room should be at least three times radiator core
OEM Norms height.
168 Genset should be located away from polluted
atmosphere like acidic fumes, cement dust, stone
dust cotton fibers, furnace chemicals etc.
wherever possible

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Ends of the conduit are not It is recommended to provide Category-A
provided with ebonite or other ebonite or other suitable bushes at
bushes the ends of conduits enclosing the
wiring.

Proper connections are used for
the termination of wires.

Flat ended screws are used for
fixing conductor to the accessories;
Flat washers are backed up by
spring washers for making end
connections

No obstruction was observed to
the natural wind flow.
The DG sets are installed such that
it is not in line with the prevailing
wind direction.

No polluted atmosphere was found
near the gensets.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
169 Rules / ce
170
171 Standards Typical 2-meters free space around genset is No
172 OEM Norms recommended for proper heat dissipation and No
173 ease of service. However, to avoid hot air
174 OEM Norms recirculation radiator cooled engines should have
minimum possible space in the front. Minimum
1.5 meter free space is a must for 100 KVA and
bigger gensets, for smaller gensets it should be 1
meter.
In case of multiple sets provide minimum 2
meters clearance between gensets.

OEM Norms Foundation should be designed considering safe Yes
OEM Norms bearing capacity of soil. Vibration isolators Yes
OEM Norms (AVMs) reduce generator set vibration and noise Yes
OEM Norms transmission to the surrounding structure. Hence Yes
they are recommended, however they are not
mandatory
The exhaust silencer piping system shall be MS
pipes confirming to Class- B. Suitable length of
flexible piping shall be used for connecting the
exhaust piping to the engine as per the
recommendations of the manufacturer.

Exhaust pipe along with silencer shall be
provided with mineral wool insulation with
chicken mesh wrapping and 26 SWG aluminium
cladding.

The exhaust outlet should be in the direction of
prevailing winds and should not allow exhaust
gases to enter air inlet / windows etc.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Two meter free space around the Two meter free space around Category-A
genset is not available. Genset should be maintained for
proper heat dissipation

Inter Distance between DG set is Inter Distance of 2 Meters should Category-A
not 2 meters be maintained between Gensets

AVMS are available to avoid
vibration and noise transmission.

The exhaust pipe is as per the
requirement.
Exhaust pipe with silencer is
provided with mineral wool
insulation
The exhaust outlet is in the
direction of the prevailing wind.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
175 Rules / ce
176
Standards There should be rain trap to avoid rain water
OEM Norms entry. If rain cap is used the distance between
exhaust pipe and rain cap should be higher than
diameter of pipe. It is also recommended that Yes
horizontal run of exhaust piping should slope
downwards away from engine to the condensate
trap. Silencer should be installed with drain plug
at bottom

Good Location and capacity of DG day tanks? Is the day Yes
Engineering tank located in front of the DG cooling fan
Practices exhausts?

177 Good Is the level indicator of Diesel storage tank made Yes
Engineering of glass and is mechanically protected?
Practices

178 NBC Whether DG set is provided with fire and Yes
weather proof enclosure with ventilation?
Acoustic Enclosure?

179 Petroleum Is the diesel transfer pump made up of flame NA
rules proof?

Whether control panel is available near to the Yes
180 CEAR – 2010 generator, equipped with all protections (short

circuit, over current, and earth fault)?
4.9.2 Battery Bank and UPS System

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Gooseneck type exhaust with bird
mesh is provided at the end of the
exhaust

4 nos. of diesel day tanks of 990
liters each are provided. The day
tank is not located in front of DG
cooling exhaust.
Level indicator is made of glass and
is mechanically protected
The DG set is provided with fire
and weather proof enclosure with
ventilation. Acoustic enclosure is
also provided.
Diesel transfer pump is not
available in the facility.
Control panel is available near to
the generator and required
protections are available for the DG
Panel.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
181 Rules / ce
182
183 Standards Do not store battery in places that exposed to Yes
184 OEM Norms direct sunlight, heat, dust, rain and storm. Such Yes
185 exposure will cause damage to the battery’s
186 OEM Norms plastic components and will reduce the battery’s
life drastically.
Battery room temp of 15-32 deg C

OEM Norms An aisle space of 0.5-1.0 meter should be Yes
OEM Norms available on all sides of battery unit to allow Yes
installation and maintenance
Battery shall not be installed In air tight
enclosure

OEM Norms Install the battery away from source of heat, Yes
OEM Norms spark, and fire. further, Location should be free No
from vibration
Floor anchoring for the battery unit is to be
provided in places prone to seismic tremors

OEM Norms Battery deep discharge test should be performed Yes
187 annually

OEM Norms The Gaps between positive and negative
188 terminals should be adequate
Yes

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Batteries are not exposed to direct
sunlight etc.

The battery room temperature was
found maintained at 23 deg C
Sufficient aisle space is provided on
all sides of the battery unit.

Battery unit is not installed in air
tight enclosure

The batteries are stored away from
sources of heat, spark and fire.

Floor anchoring for battery unit is Gurgaon comes under seismic zone Category-C
not provided. 4 (High frequency). Therefore, it is
recommended to provide floor
anchoring for the battery unit.

AMC of batteries is available.
Discharge test of the batteries is
done annually
Gaps between positive and
negative terminals was found to be
adequate

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
189 Rules / ce
190
191 Standards "Battery current & Voltage should be monitored Yes
OEM Norms and log books should be maintained. History Yes
sheets should be maintained "
OEM Norms Thermal Magnetic Trip Breakers shall be used for
UPS panel boards.

Good Whether battery terminals are protected? No
Engineering
Practices

192 NBC Are batteries clean and fitted with covers? No

4.9.3 Air Conditioning Escape routes like staircases, common corridors, Yes
NBC Part-4 lift lobbies, etc, shall not be used as return air Yes
passage; Yes
193 The ducting shall be constructed of substantial
NBC Part-4 gauge metal in accordance with good practice Yes

194 Wherever the ducts pass through fire walls or
NBC Part-4 floors, opening around the ducts shall be sealed
with materials having fire resistance rating of the
195 compartment;

NBC Part-4 Where duct crosses a compartment which is fire
rated, the ducts shall be fire rated for same fire
196 rating. Further depending upon services passing
around the duct work, which may get affected in
case of fire temperature rising the ducts shall be
insulated;

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Batteries are regularly monitored
and log books are maintained.

Thermal magnetic trip breakers are
available.

Battery terminals were found to be It is recommended that the battery Category-C
not protected. terminals be protected with
shrouded covers.

The battery covers were found to It is recommended that the Category-A
be missing batteries be fitted with shrouded
covers to insulate the batteries.

Escape routes are not used for
return air passages. The building
does not have AHUs
Fire resistant ducting is available.

Duct passes are not sealed with fire Duct passes should be sealed with Category-
rated material Fire Rated material of having equal B
rating of the compartmentation

Floor wise ductable Acs are Duct passes should be sealed with Category-
provided. Fire Rated material of having equal B
Duct passes are not sealed with fire rating of the compartmentation
rated material

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
197 Rules / ce
198
199 Standards As far as possible metallic ducts shall be used Yes
NBC Part-4 even for the return air instead of space above the Yes
200 false ceiling; Yes
NBC Part-4
Where plenum is used for return air passage,
NBC Part-4 ceiling and its fixtures shall be of non-
combustible material;
The materials used for insulating the duct system
(inside or outside) shall be of non-combustible
materials. Glass wool shall not be wrapped or
secured by any material of combustible nature;

NBC Part-4 Areas more than 750 m2 on individual floor shall
be segregated by a fire wall and automatic fire
dampers for isolation shall be provided No

NBC Part-4 Air ducts serving main floor areas, corridors, etc,
shall not pass through the staircase enclosure

201 NA

NBC Part-4 The air-handling units shall be separate for each NA
floor and air ducts for every floor shall be Yes

202 separated and in no way inter-connected with
the ducting of any other floor;

NBC Part-4 Inspection panels shall be provided in the main
trunking to facilitate the cleaning of ducts of

203 accumulated dust and to obtain access for
maintenance of fire dampers;

5.0 Electrical Distribution boards

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Metallic ducts are used for return
of air.

Return of air is through ducts.

Nitrile Fire Resistant insulation
provided in the ducts.

AC system is not integrated with AC system should integrated with Category-
Smoke Detection system Smoke detection system B

Split A/c & Ductable A/c available
for floor only.

As informed Floor wise AC units are
provided in the building

Inspection panels are available for
ductable Acs

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
204 Rules / ce

Standards

Good Are the Electrical distribution boards free from Yes
Engineering loose terminations, unused openings?
Practices

241 Good Are combustible materials (papers, plastic, etc.) No
Engineering stored away from lights, DBs, etc?
Practices

242 CEAR – 2010 Is there a clear space of 1 m in front of Electrical Yes
switchboard?

243 CEAR – 2010 Does the space behind the Electrical panel Yes
exceeds 75 cm in width or is less than 25cm?

5.1 Transformer

244 IS 10028 Is the transformer oil checked for dielectric Partial
strength, acidity, water content and sludge?

245 CEAR 2010 Does vegetation growth not observe in the Yes
transformer yard?

6.0 Emergency Management Plan

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Electrical DBs are free from loose
terminations.

In building 365, it was observed It is recommended that the coffee Category-C
that an electrical panel was vending machines be located in the
provided at the exit staircase. pantry area only.
Coffee vending machines were
placed near to it.

A clear space of 1m is provided in
front of the electrical switchboard.

Adequate space is available behind
the electrical panel.

As informed, transformer oil is It is recommended that records of
checked for dielectric strength etc. inspection of transformer oil be Category-
l However, records were not maintained for verification and B

available for the same. reference.

No vegetation growth was
observed in the transformer yard.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

246 NBC Has Emergency evacuation map been displayed? Partial
Assembly point signage?

247 NBC Is Emergency Response Team (Fire Fighting / Partial
Rescue Teams) available 24×7

Good Was there any incident of Fire in the building? If
248 Engineering yes, what are the corrective/ follow up measures NA
Practices taken?

Good Partial
249 Engineering Does each floor have a first-aid kit?

Practices

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

Emergency evacuation map has
been displayed at appropriate
l places in the building. However, at Orientation of the evacuation map Category-A
some places (eg. Canteen area in needs to be changed in order to
ground floor of building 364) the avoid confusion in case of an
orientation of the evacuation plan emergency.

was found incorrect.

l An Emergency Response Team is ERT representation should have Category-A
identified. However, the members employees from all shifts with back
are not available 24X 7 as they are up. In case anyone is on leave,
from different shifts. communication should be made to
the concerned person

As informed, no incident of fire has
taken place in the building.

It is recommended to provide a
first aid kit in order to take care of
Each floor is not provided with a small injuries. Further, a list of
first aid kit. However, as informed, persons trained for giving first aid
a medicine box is provided in the should be developed and
medical room on the ground floor. displayed.
l A dedicated nurse is provided from Training for first aid is provided by Category-C

6pm to 6am to take care of the organizations such as St. John's
medical emergencies during this Ambulance and a certificate is
timing. provided for the same which needs
to be renewed after a period of five
years. For details refer annexure 2

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

250 Good What is the mechanism for replenishment of first No
Engineering aid box contents?
Practices

Are the security and maintenance persons
251 NBC, part 4 adequately trained on fire fighting with hydrant Yes

hoses and available round the clock to fight fire?

252 NBC Awareness of security personnel in parking areas Yes
on action to be taken in case of evacuation /
emergency?

253 Good In case of multiple occupancies, whether other Yes
Engineering occupants are involved in the fire drills?
Practices

254 NBC, Part 4 Whether the local fire brigades are involved in No
the fire drills?

255 NBC How are the disabled persons taken care during Yes
emergency? Is there any mechanism to count the
number of visitors?

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

First aid kit is not available in the For details refer annexure 2 Category-C
premises. However, as informed, a
medicine box is provided in the
medical room on the ground floor.

Fire fighting is an integral topic on
which training is provided to the
security and maintenance
personnel.

Training is provided to all the
security personnel on action to be
taken in case of an emergency.

Fareportal is a single occupancy
building. All the occupants are
involved in the fire drills which are
conducted.

As informed, local fire brigades are Explore the feasibility to conduct Category-A
not involved in the fire drills which fire drills with the involvement of
are conducted in the premises. local fire brigades in order to
enhance emergency preparedness.

As informed, wheel chairs are
provided to the disabled
employees in case of an
emergency.
The visitors count is maintained in
a ledger kept with the security
guard at the entrance.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
256 Rules / ce
257
258 Standards Are all portable emergency lights numbered and Yes
259 NBC checked once every month for its functioning?

260 NBC, Part 4 Whether the Emergency escape route is Yes
obstructed?

NBC Are Smoking Areas defined? Yes
IS-14489 Yes
IS-14489 All occupants of the building shall participate in No
the fire drill. However, the occupants of the
building, other than building service employees,
are not required to leave the floor or use the
exits during the drill.
A written record of such drills shall be kept on
the premises for a three years period and shall be
readily available for Fire Brigade inspection

The tenant or tenants of each floor shall, upon
request of the owner or person in charge of
building, make responsible and dependable
261 IS-14489 employees available for designation by the Fire No

Safety In charge as Fire Warden and Deputy Fire
Wardens

IS-14489 Each Fire Warden and Deputy Fire Warden shall
be familiar with the Fire Safety Plan, the location
262 of exits and the location and operation of any NA

available fire alarm system

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

Emergency lights are numbered
and checked once every month for
their functioning.
Emergency escape route was found
to be free from obstruction.
Smoking area is defined in the
premises.
All the occupants of the building
are involved in the fire drill.

No record of mock drills was A record of the mock drills Category-
available at the time of audit. indicating the number of persons B
Hence the details could not be participated and estimated time of
verified evacuation should be maintained Category-
No fire wardens are designated in for verification and reference. B
the premises. A person among the employees
can be designated as fire warden in
order to facilitate evacuation
during an emergency.

As no fire wardens are available in
the premises, this checkpoint is not
applicable.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
263 Rules / ce

264 Standards Roles and responsibility of fire wardens should NA
IS-14489 be well defined.

IS-14489 Emergency plan must include mutual aid
program with the neighboring offices.

No

IS-14489 Safety training program should be conducted for
a) Security staffb) Fire supervisor and fire
staffc) Fareportal staffd) Facilities management
staffRecord of such training should be
maintained.

265 Yes

IS-14489 System regarding accident reporting and
investigation should be made and implemented

266 No

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category

As no fire wardens are available in It is recommended that Fareportal
the premises, this checkpoint is not get an agreement from the
applicable. neighboring industries for mutual
Mutual aid program with the aid in order to enhance its Category-
neighbouring offices was found to emergency preparedness. B
be missing from the emergency The details of such an agreement
plan. must be included in the emergency
plan.
Safety training program in the
following topics is conducted for
the security, fire supervisor and fire
staff:1. Fire fighting 2. Mock drill 3.
MaintenanceFareportal staff is
involved in mock drills only.Mock
drills are conducted once every 6
months and training on rest of the
topics is conducted once in 2
weeks.

As informed, no Accident reporting system must be Category-
accidents/incidents have occurred instituted in order to identify any B
in the past. However, there is no near misses which may occur. This
system of accident reporting in the also serves as a learning point in
building order to avoid recurrences in the
future.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / HSE (Health, Safety & Environment Policy) ce

Standards
IS-14489

267 No

IS-14489 Safety Committee to identify and address the
critical issue related with unsafe conditions and
unsafe act.

268 No

7.0 Life Safety

nsive Safety Audit

No 364 & 365, Pace City-II, Sector 37
Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations Recommendations Category
HSE policy is not available with
Fareportal.

It is recommended that Fareportal Category-
develop a HSE policy covering all B
important & relevant elements in
order to create awareness among
employees about Fareportal's
commitment towards safety.
Further , it should be prominently
displayed in a language understood
by all employees

No safety committee has been
constituted in the facility.

It is recommended that a safety Category-
committee be formed in order to B
identify gaps related to safety
issues internally and to close them.

Location Comprehen
Date of Audit Plot N

Sl. No. Applicable Checkpoints Complia
Rules / ce

Standards

Every exit, exit access or exit discharge shall be
continuously maintained free of all obstructions
or impediments to full use in the case of fire or
other emergency.

269 NBC-Part 4 Partial

Exits shall have following –
a) clearly visible and the route to reach such
exits shall be clearly marked
b) Signs posted to guide the occupants of the
floor concerned.
270 NBC-Part 4 c) Signs shall be illuminated and wired to Partial

independent electrical circuits on an alternative
source of supply
d) The colour of the exit signs shall be green.

nsive Safety Audit Recommendations Category
No 364 & 365, Pace City-II, Sector 37

Gurgaon – 122001 (Haryana)
3rd November 2014

an Observations

In building 365, it was observed that an electrical panel was provided
at the emergency exit staircase. Coffee vending machines were
placed near to it.
Lockers are also located inside the staircase

Emergency exit staircases should
be used for the sole purpose of
l exiting during an emergency. All Category-A
obstructions in the way should be
removed.

l Exit signages provided are clearly It is recommended that exit route Category-A
marked and visible. However, exit signages be increased in order to
signages are not adequate facilitate easy evacuation for all the
occupants.