Final uMDM Annual Report 2016-2017 04-04-18

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
log 2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) R225 000 as at 30 Achieved)
June 2017 e
145
Children R 169203.06 Achieved, None Purchase Community
Target required orders and services
50 list of ( Social
exceeded learners services unit)
assisted
7 16 Achieved, None Community
Target required Purchase services
orders and ( Social
exceeded list of services unit)
crèches
30 June 01 June Achieved None assisted Community
2017 2017 required Attendance services
register and ( Social
purchase services unit)
orders

Citizens and People with Disabilities R931 425.45 Achieved None Team list Community
Achieved required and services
30 June 22 June Adjustment Achieved purchase ( Social
2017 2017 budget To do orders services unit)
selections
31 July 10 R646 000 earlier to Purchase Community
2016 August (Senior allow for orders, services
2016 citizen ) training to Team lists ( Social
30 Sep take place from Local services unit)
2016 27 July R441 000 None Municipalitie
2016 (special required s Community
programs services
Disability) Event ( Social
Programme services unit)

31 Dec 30 Oct Achieved None List of Community
2016 2016 required participants , services
and photos ( Social
of the event services unit)

31 Aug 06-08 Achieved None Team list, Community
2016 sept 2016 required programme services
and ( Social

80

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Back
IDP) d

citizens games held
promoted

Com 32 Active Ageing 102 No of Senior Not Not 1 1
Com 33 Included
Programme Citizens AGM Included
Com 34 Not
Com 35 for senior attended Included

citizens Not
Included
promoted
Not
To Active Ageing 103 Date of Not Included

promote Programme International Included

gender for senior Senior

equality citizens Citizens Day

and promoted & KZN

protect the Parliament

human 104 Date of World Not

rights of diabetes day Included

Senior held for

Citizens Elderly

and 105 Date of Not

People hosting Included

with Mandela day
Disabilities
(67 minutes)

Com 36 Improved 106 No. of 4 8

accessibility of interventions

public transport facilitated

for people with (Number of

disabilities wheel chairs

purchased)

Com 37 Gender 107 Date 31 Aug 31 Dec

advocacy and International

social Day & KZN

Social Services mobilisation and Parliament for

nodal cross- Disabled

cutting promoted People

Com Equity in sport 108 Date of Not Not

37A for people with hosting sport Included Included

disabilities event for the

promoted disable

81

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc purchase services unit)
klog June 2017 Achieved) orders
e

11 Achieved None Attendance Community
required register, services
30 Oct 30 Oct photos and ( Social
2016 2016 Achieved None purchase services unit)
required orders
Community
Purchase services
Orders and ( Social
photos services unit)

30 Nov 30 Nov Achieved None Purchase Community
2016 2016 and required orders services
12 May Achieved ( Social
30 July 2017 None Attendance services unit)
2016 Partially required registers Community
30 July Achieved services
2016 ( Social
services unit)
36 27 Purchases Purchase
are done as Orders Community
and when a services
request is ( Social
received services unit)

31 Dec 31 Dec Achieved None Attendance Community
2016 2016 required register services
( Social
services unit)

30 March 30 March Achieved None Attendance Community
2017 2017 required register , services
report and ( Social
purchase services unit)
orders

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com 38 To Sport 109 No. of sport 15 16 16 Sp
Com 39 Nov 2015
1 Nov 16
2015
promote Federations in federations

sports and the uMDM’s supported

recreation games

throughout supported

the District

Selected athletes 110 Date of

for SALGA completion of

Games trained training

Com 40 Sport 111 Date of Not Not
Com 41 Federations in securing Included Included
Com 42 the uMDM’s accommodati
Com 43 games on for the 7 77
Com 44 supported Salga games
19 March
Local sports 112 No. of local 2016 7
associations sports
sponsored for associations Oct 2015
development supported
purposes Not
Included
To Emerging 113 Date of event 31 Dec
promote Gospel singer held 2015
arts and developed to a
culture point of
throughout recording CDs
the District (Ebenezer
Gospel Music)
114 Date of 31 Dec
Assistance uMkhosi
provided for womhlanga
uMkhosi held
womhlanga
Social event 115 Date of event Not
Services Included
Art and craft
development
promoted in the
District

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e

ports and Recreation R 3 036 000 2 490 328.42 Partially To assist in Purchase Community
Achieved preparations orders services
16 15 earlier ( Sport and
Achieved before Purchase recreation
1 Nov 01 Nov commencem orders for unit)
2016 2016 Achieved ent of games medals , and
None pictures Community
30 June 04 June required services
2017 2017 Purchase ( Sport and
None orders and recreation
required invoices unit)
Community
services
( Sport and
recreation
unit)

79 Achieved, None Requests, Community
Target required Purchase services
orders and ( Sport and
exceeded photos recreation
unit)

31-Dec 31 Dec Adjusted R887 063 Achieved None Purchase Community
2016 2016 Budget: required orders and services
(Arts report ( Art and
30-Sep 09-11 promotion – culture unit)
2016 sept 2016 R825 000 +
R537 000
Culture

Achieved None Programme, Community
required Purchase services
orders, and ( Art and
Invites culture unit)

31-Dec Not Not It was None Community
2016 Achieved Achieved suggested services
that the ( Art and
budget for culture unit)
this event be
allocated to
the Gospel

82

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com 45 Arts and culture 116 Date of 31 March 31 March
Com 46 competitions at completion of 31 March 31 March
district level various arts
Com 47 competitions
Com 48 Promoted Arts
Com 49 and culture 117 Date of event
within the district held

To Youth Economic 118 Number of Not Not Youth Dev
promote Empowerment: Included
youth Assist Youth Co- 22
developme Operatives 27 June
nt within Co-Operatives Included
the District Youth Month
Celebration assisted

Social Services 119 Date of event 30 June

Empowering 120 Number Not Not 4 0
youth within the sessions / Included Included
district workshops
held

83

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e
Not
Achieved (Ebenezer)
Achieved event.

30-June Not Funding for None Community
2017 Achieved this project services
was Close out ( Art and
31 March 07 April redirected to report , MOU culture unit)
2017 2017 the Gospel and Payment
concert as certificate Community
per the services
urgent need ( Art and
at that time culture unit)
and
therefore this
deliverable
was
replaced by
what was
later called
Com 42

This will be
prioritised in
the next
financial
year

None
required

velopment 2 R1000 000 Salaries Achieved None List of Co- Community
required ops assisted Services
2 Not , ( Youth unit)
Achieved Planned for
30 June Not Achieved in the new None Community
2017 Achieved financial Services
year ( Youth unit)
Planned
44 workshops Attendance Community
were not Registers for Services
conducted youth ( Youth unit)
due to sessions that
took place

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com 88 Local Economic Development Creation of Integrated 121 Date of Not Not
Com 89 wealth and Development development Included Included
new Jobs plan developed
in the 122 Date of event Not Not
agricultural Promotion of the Included Included
sector district
through a agricultural
comprehe activities at the
nsive agricultural
agrarian Indaba
revolution

Com 90 Local Economic Single database 123 Date of Not Not
Com 91 Development created for all finalising Included Included
existing district
agricultural agricultural Not
projects within database Included
the UMDM

124 Number of Not 8 8

meetings held Included

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e
Achieved
Salaries Partially budget
Salaries achieved limitations.

30 June 30 July Budget: Salaries Achieved Nonetheless, Resolution , Community
2017 2016 R437 000 Salaries in the Integrated Services (
Achieved absence of a plan rural
30 Sept Partially budget, development
2016 achieved other options * Indaba unit )
were Report
explored * Submission Community
which to MEC Services
resulted in 3 * Minutes of (Rural
training Planning development
sessions Indaba unit )
conducted Presentation
outside the
budget.
None
required

Planning
meetings
held on the
15 Dec 2016
and all
submission
to MEC have
been done.

31 Mar 30 June The next Database of Community
2017 2017 step is to get District Services (
uMDM Exco. Coops rural
88 Approval Reached. development
unit )
Done Minutes of
through MoU meetings Community
with Services (
Isihlangu
Sentuthuko
Secondary
Coop.

None
required

84

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Back
IDP) d

Com 92 125 Date of Not Not
Com 93 hosting Agri- Included Included
Com 94 parks
workshop Not
Included
126 Number of Not 3 3
4
agri- parks Included

open day held

To Establishment of 127 Number of Not Not 4
promote SMME’s linked SMME’s Included Included
existing to sport events established
tourism within the district
attractions
within the
district

Com 95 Develop and 128 Number rural Not Not
train rural tour tour guides Included Included
guide capacity trained

85

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc and agenda rural
klog June 2017 Achieved) development
e Attendance unit )
31 Dec 14 Dec Salaries Achieved register, Community
2016 2016 Salaries Partially None Report to the Services (
Salaries Achieved required EDP rural
31 Partially committee development
Salaries Achieved This will Attendance unit )
31 prioritised in register, Community
Not the 2017- Report to the Services (
90 0 Achieved 2018 budget EDP rural
committee development
Continuously FJ Sithole unit )
meeting with Renewal Community
the CEO of Project draft Services (
PCB to agenda, and rural
request project plan development
assistance unit )
with Advert,
ensuring the Attendance Community
transformatio register and Services (
n in the minutes of a rural
enterprises meeting with development
participating the unit )
in major Councillors,
sporting
events. This
in the quest
to support
establishme
nt of
SMME's
linked to
sports
events in the
district
Advert from
EDTEA
requesting
interest for
tour guide
training has
been done

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com 96 To develop Identification 129 Date of Not Not
Com 97 Included Included
comprehe and development development
Not Not
nsive of strategy for of strategy Included Included

adventure, adventures, Eco

ECO and and Nature

Nature based tourism

based products

tourism

activity 130 Number of

clusters rural tourism

products

developed

Com 98 To identify Companies 131 Number of Not Not
Com 99 opportuniti within the district Included
es for rural linked to companies Included
Com supply industrial Not
chains that Manufacturing linked to Included
can be activities
linked to industrial
Manufactu Develop and
ring completion of manufacturing
activities feasibility study
within the for potential activities
district wood product
manufacturing 132 Date of Not

Local Economic completion of Included
Development
feasibility

study

Value adding 133 Number of Not Not

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc held to
(Target) (Actual) as at 30 Achieved) discuss the
log June 2017 e roll-out of
tourism for
Salaries and training job creation,
will be
Salaries conducted in
the next
Salaries financial
year

31 Mar 24 -25 Achieved None Agenda for Community
2017 March required the strategic Services (
2017 session for rural
the development
13 Achieved, None uMgungundl unit )
Target required ovu
Development Community
exceeded Agency Services (
rural
11 Achieved None Report on development
required tourism unit )
products
developed Community
(Manaye , Services (
old rural
mpumuza development
and Zondi unit )
tribal court/
Manaye
peace
prayer)

Business
plan of the
company
established

30 June 25 Nov Salaries Achieved Referred to Project Community
2017 2016 Salaries Not UMEDA for business Services (
implementati plan and rural
30 on council development
resolution unit )
Due to endorsing
implementati Community
on of the
project

None

86

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

100 opportunities in exhibitions Included Included

dairies identified participated

and explored in.

Com Fruit and 134 Date of Not Not

101 Vegetable developing Included Included

processing plant process plant

developed

Com Support provided 135 Number of Not Not

102 for rural livestock meetings held Included Included

farming linked to

existing abattoirs

Com Processing 136 Date of Not Not

103 capacity study developing Included Included

developed to study

support rural

livestock farming

Com To Capacity building 137 Number of Not Not 7 7

104 improve for Local workshops Included Included

rural Traditional areas held

institutiona on rural

l capacity development

strategy

87

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc Meeting with Services
log June 2017 Achieved) Izithelo ( rural
Achieved e Zempilo and development
30 June Partially Salaries ADA unit )
2017 Achieved Partially budget attendance
Salaries Achieved constraints register Community
42 target could Services (
Salaries Partially not be met. Entrepreneur rural
31 Mar Not Achieved However this Incubator development
2017 Achieved Salaries has been Programme unit )
Not prioritised in (EIP),
43 Achieved the 2017- Update Community
2018 budget. Report Services (
Partially Meetings EIP Support rural
Achieved held with Letter development
ADA and Entrepreneur unit )
Richmond to Incubator
discuss Programme Community
financing of (EIP), Services (
the Update rural
processing Report development
plant. EIP Support unit )
uMEDA Letter
assessing Reports to Community
progress. the EDP and Services (
To be rolled- Attendance rural
out through register development
EIP in unit )
2018/18

To be rolled-
out through
EIP in
2018/18

Engage
traditional
authorities
for Capacity
Building
Support to
be in the

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com To provide Develop strategy 138 Date of Not Not

105 support for of interventions developing Included Included

underprivil for the and

eged underprivileged implementing

wards wards in the strategy

within the district

UMDM

Com 139 Number of Not Not

106 interventions Included Included

/support

provided

Com To ensure Development of 140 Monthly Not Not

107 heritage heritage booklet booklets Included Included

legacy for the district on developed

alignment liberation stories, and printed

in the Local heroes,

District public holiday

relevance

Local Economic Development Development Plann

Com To ensure Capital 141 Date of 30 June Not

108 sustainabl Investment adoption Achieved

e and Framework for

coordinate the SDF adopted

d

developme

nt

throughout

the uMDM

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc None Community
log June 2017 Achieved) Services (
e None rural
30 Sept Not Salaries Not development
2016 Achieved Achieved 2017/18 Mandela unit )
financial Marathon
1 Not Salaries Not year route Community
Achieved Achieved heritage tour Services (
This will be booklet and rural
12 1 Salaries Partially done after emails development
Achieved the review requesting unit )
process of printing of
the Rural the booklets Community
Developmen Services (
t Sector Plan rural
development
This will be unit )
done after
the review
process of
the Rural
Developmen
t Sector Plan

Due to
budget
constraints
target could
not be met.
However this
has been
planned for
in the 2017-
2018
financial
year

ning and Environmental Management

30-June Partially Budget: R R 1 795 Partially Consultant Inception Community
Achieved appointed in report and Services
2017 Achieved 3 300 000 438.90 April2017. Letter of (
Inception Appointment Development
phase to service Planning unit
finalised, the provider )
project is in
the Data
collection
phase.
Project to be
finalised by
end
February

88

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year
Deman Backl
No. Objective 2015/16 2015/2016 d
(As Per (Target) (Actual)
Com
109 IDP)

Com Operational 142 Date of Not Not
110 (JMPT) Joint Included
Municipal implementatio Included
Planning Not
Tribunal n Achieved
implemented

To ensure Environmental 143 Date of 30 Sept

that Management adoption of

natural Framework the EMF

capital of (EMF) developed

the District

is restored

and

managed

to

optimally

contribute

to the

wellbeing

of the

people

Com Environment and 144 Date 30 Sept 30 Sept

111 Culture sector implemented

EPWP

Implemented

Com District 145 Date of 30 June 30 June

112 Environmental completion of

Education Plan campaign

and Awareness

campaign

implemented

Com Biodiversity into 146 Date of 31 Dec Not

113 Land-use completion of Achieved

89

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc Minutes of Community
log June 2017 Achieved) the JMPT Services
e meetings (
30 June 30 June Achieved Development
2017 2017 2018. Planning unit
None )
required

30 June Partially Partially 95% Draft Community
2017 achieved achieved complete. Environment Services
The al (
framework Management Development
has been Framework Planning unit
developed and Report )
and to the EDP
submitted to committee
the
Economic
Developmen
t and
Planning
committee.

31 Dec Nov 2016 Achieved The Final Invoice as Community
2016 Achieved EMF per MOA Services
document to (
be submitted Development
to council by Planning unit
end July. )

None Community
required Services
(
30-June 30 June None Awareness Development
2017 2017 required Campaign Planning unit
attendance )
register

30-June 30 June Achieved None Collaborative Community
2017 2017 required agreement Services

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Regulation and development
Management of Policy,
mainstreamed systems and
into Municipal procedures
Planning

Geograph

Com To support GIS Data 147 Date of Not Not

114 and development to implementatio Included Included

maintain support UMDM n into

user Business Units Database

Departmen

Com ts with GIS Business 148 Date of 30 June Not

115 requireme Intelligence - completion of Included

nts Procedures to updating into

Local Economic Development integrate, database

analyse, and

support all

relative business

units with GIS

Databases to

improve decision

support with

respect to

development and

planning.

Com Software 149 Annual Not Not 1 0

116 licensing payment of Included Included

GIS Software

Com Functional GIS 150 Number of Not Not

117 system updates and Included Included 4 0

Maintenance

on GIS

system

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc signed, (
log June 2017 Achieved) TOR’s Development
e developed Planning unit
included in )
page 20-25
of the
agreement.

hic Information System (GIS) R 1 623 Achieved None Tender Community
886.16 required advert , Services
30-June 24 March Budget: R Purchase (GIS unit)
2017 2017 1 144 800 Achieved None Orders
required Community
(Salaries in Close out Services
HOD’s report and (GIS unit)
Budget) Purchase
orders
30-June 30 June
2017 2017

11 Achieved None Purchase Community
required orders, and Services
2 invoice (GIS unit)
4
Partially The ICT unit GIS Server Community
Achieved is currently web portal Services
obtaining a connectivity (GIS unit)
new internet updates and
service date updated
Provision undertaken
that will
provide a

90

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Com Capacity 151 No of Not Not 2 0

118 Building & Capacity Included Included

Professional Building

Development Activities

Attended

Com 152 No of GIS Not Not 2 0

119 Workshops Included Included

Attendances

Local Economic Development Climate Cha

Com To reduce Adaptation fund 153 Number of Not Not

120 vulnerabilit project progress Included Included

y to implemented reports

climate leading to

change close out

through report

mitigation produced

and

adaptation

programm

es

91

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc Purchase Community
log June 2017 Achieved) orders for Services
e conference (GIS unit)
22 Achieved attended Community
20 stable Services
Not service to (GIS unit)
Achieved ensure it can
support all
units of the
District with
a service to
supplement
their
requirements
with respect
to Internet
and data
Connectivity.
None
required

To confirm None
with skills
and finance
new
confirmation
s for
2017/2018
allocation as
per MSOCA
unit
allocations.

ange Mitigation and Adaptation R 1 779 Achieved None Project Community
716.18 required Implementati Services
4 4 R 2 290 000 on report (Climate
change unit)

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with Deman Backlo
SDBIP / IDP) Previous Year d

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Fin 1
IDP)
Fin 2
To Creditors and 154 Number of 12 12 12 12
Fin 3
improve bank balances monthly

expenditur reconciled reconciliations

e control monthly

Prescribed dates 155 Number of Not Not 4 4
included Included
Municipal financial viability and management for quarterly quarterly

Statistics SA reports

reports submitted

Creditors paid on 156 No. of days Within 30 94.85% of Within 60 day
time creditors age Days accounts 30 Days
paid within
analysis 30 days

Fin 4 Prescribed dates 157 No of monthly 12 12 12 12

Municipal financial of monthly returns
viability and
management returns complied

with

Fin 5 Prescribed dates 158 No. of annual 1 1 1 1

of annual returns returns

complied with

Fin 6 159 No. of annual Not Not 1 1

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
log 2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) Salaries as at 30 Achieved)
June 2017 e
12 12 Achieved Monthly Budget and
Salaries None reconciliation Treasury
required s ( Expenditure
Salaries unit)

44 Salaries Achieved None Quarterly Budget and
required returns Treasury
Salaries ( Expenditure
unit)
ys Within 30 94.97% Salaries
days of Partially A memo was Accounts Budget and
accounts Achieved issued by payable age Treasury
paid the then analysis ( Expenditure
within 30 Municipal unit)
days Manager
reminding
Departments
to ensure
that they
comply with
procedure
manual
when
dealing with
payments so
as to fast-
track the
payment
process.

12 12 Salaries Salaries Achieved None Monthly Budget and

required returns Treasury

( Expenditure

unit)

1 1 Salaries Salaries Achieved None Annual Budget and

required returns Treasury

( Expenditure

unit)

1 1 R1,043,363 R 1 593 Achieved None WCA return Budget and

92

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with Deman Backl
SDBIP / IDP) Previous Year d

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Fin 7
IDP)
Fin 8
returns included Included

(Preparation,

review &

submission of

WCA returns

(WAS6)

% of the capital 160 % Spent 100% 122% 100% -10%
budget actually MIG, 0
spent on capital (Total 100%
projects Massificati
spending on on, 100%
MWIG
capital

projects /

Total capital

budget) x 100

To GRAP 25 on 161 Number of Not Not 1
improve employment Included
financial benefits Actuarial included
reporting complied with
and reports
complianc
e with produced
GRAP
standards

Fin 9 To Income Tax Act, 162 Number of Not Not 12 0
Fin 10 improve UIF Act, SDL Monthly included Included 0
expenditur Act, VAT Act, payroll
Municipal financial viability and e control Pension funds Reports
management and Act complied produced
complianc with
e with the
MFMA

163 Number of Not Not 12
Included
monthly group included

life insurance

93

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc submitted Treasury
log June 2017 Achieved) ( Expenditure
e unit)
738.59
required

% 100% 101.71% Salaries R 172 765 Achieved None Grants Budget and
239 .49 Target required reconciliation Treasury
( Expenditure
exceeded unit)

1 1 R25,000 R 19 950 Achieved None Account Budget and

required payment Treasury

transaction ( Expenditure

report unit)

12 12 R220,864,09 R 202 070 Achieved None Payroll Budget and

7.80 228.59 required reports Treasury

( Expenditure

unit)

12 12 R2,850,000 R 20749 Achieved None Insurance Budget and

712.65 required payments Treasury

reports ( Expenditure

unit)

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Supply Chain M

Fin 11 To Time taken to 164 No. of days 5 days 11.4 days 5 days Nil
Fin 11 A improve place an order for requisition 5 days
the reduced to be 8 days
Fin 12 procureme converted to a
Fin 13 nt system purchase
order for
Time taken to orders below 21 days 0 20 da
place an order R30 000
reduced
165 No. of days
Time taken to for requisition 5 days 8 days Nil
finalize to be
specification of converted to a
Bid / Tender purchase
reduced order for
orders above
R30 000 but
below R 200
000

166 No. of days

Time taken to 167 No. of days 10 days 9 days 10 days 5 days

finalize from close of

evaluation of Bid tender

/ Tender reduced

Fin 14 Time between 168 No. of days 7 days 78 days 7 days 23 day
the evaluation
process and the
adjudication
process reduced

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e

Management & Inventory management

5 days 4 days Salaries Salaries Achieved None List of Budget and
required Purchase Treasury
orders with
average (SCM unit)
days taken
to reduce

ays 20 days 7 days Salaries Salaries Achieved None List of Budget and
required Purchase Treasury
orders with
average (SCM unit)
days taken
to reduce

8 days 4 days Salaries Salaries Achieved None Tender Budget and
required register Treasury
(SCM unit)
s 10 days 28 days Salaries Salaries Not Bid Tender
Achieved evaluation register Budget and
ys 7 days 46days Salaries Salaries meetings Treasury
Not have been Tender (SCM unit)
Achieved scheduled register
with Budget and
members Treasury
prior to the (SCM unit)
closing dates
of adverts

Monthly
meetings
have been
included in
the calendar
of meetings.
Bid
adjudication

94

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Back
IDP) d

Fin 15 Legislative 169 % of 100% 87% 100% 100%
Fin 16 compliance
(including submission of
completion of
declaration of declarations
interest form by
each employee) of interest
improved
forms

completed by

Cllrs and Staff

Municipal financial viability and management Procurement 170 Number of 1 0 11

process Annual

compliance with Procurement

efficiency plan prepared

Fin 17 Irregular, 171 % IFW 0% 0.08% 0% 1%
fruitless and
wasteful Expenditure to
expenditure
total budget

reduced

95

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc Budget and
(Target) (Actual) as at 30 Achieved) Treasury
klog June 2017 e (SCM unit)
Partially
Salaries Achieved now meet on Budget and
a monthly Treasury
Salaries Not basis (SCM unit)
Achieved
% 100% 85% Salaries Salaries Employees Employee Budget and
Partially are reluctant listing Treasury
1 0 Salaries Achieved to submit None (SCM unit)
their
0% 0.08% Salaries declaration UIFW
of interest register
forms and
disclose their
interest in
other
enterprises

The annual
procurement
plan
requirement
would not be
met as the
budgeted
projects
above R 200
000 are
already
awarded for
the 2016-
2017. The
responsibility
to prepare a
procurement
plan in terms
of the
treasury
circular is for
all
procurement
above R200
000.

None
required

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year
Deman Backl
No. Objective 2015/16 2015/2016 d
(As Per (Target) (Actual)
Fin 18
IDP)
Fin 19
To reduced 172 Number of 2 2 2 2
improve Sound inventory
the management Bi annual Not
inventory achieved Included
managem reconciliations
ent Procuring of
processes office furniture of inventory
for the
Municipality 173 Date of Not
purchasing included
furniture

Budgeting and

Fin 20 To ensure Budget / IDP 174 Date of 30 Aug 27 Aug
Fin 21 complianc Process Plan process plan
Fin 22 Municipal financial viability and e with the adhered to fully
management MFMA and implemented
improve Credible and
the compliant to 175 % of 50 % 50
budgeting Treasury reduction
and Guidelines corrections reduced
reporting Budget prepared
processes recommended

by Treasury

reduced

Budget 176 Date of Draft 1 – Draft 1 –
Approved in approval of 31 March 31 March
compliance to draft 1 and
MFMA final draft Final Draft Final Draft
– 31 May – 31 May

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e

2 3 Salaries Salaries Achieved None Inventory Budget and
required
Salaries Not reconciliation Treasury
Achieved
(SCM unit)

31 Dec In R150 000 Furniture None Budget and
2016 progress policy Treasury
currently
being drafted (SCM unit)
and a long
term contract
will be
advertised
for all
furniture
requirements
to ensure the
turnaround
time is
lessened
each year.

d Reporting /Asset Management

30-Aug 06 Sept Salaries Salaries Achieved Process plan Council Budget and
Achieved was resolution Treasury
2016 2016 Achieved submitted to and advert
the first (Budget and
50% 50% Salaries Salaries council Assessment Reporting
reduction reduction meeting after Letter from unit)
inauguration provincial
treasury Budget and
None Treasury
required
(Budget and
Draft 1 Draft 1 Salaries Salaries None Council Reporting
approved approved required resolution unit)
by 31 by 31 Budget and
March March Treasury

Final Draft Final (Budget and
Reporting
unit)

96

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Fin 23 All monthly 177 No. of returns 12 12 12 12
Fin 24
Fin 25 returns submitted
Fin 26
Fin 27 submitted
Fin 28
Fin 29 All quarterly 178 No. of returns 4 4 44

returns submitted

submitted

All bi annual 179 No. of returns 2 1 22

returns submitted

submitted

AFSs submitted 180 Date of 30 Aug 31 Aug
on time submission

Municipal financial viability and To Obsolete assets 181 Date of 30 June Not
management improve disposed of disposal of achieved
the asset assets 100%
managem Total No. of 100% 100% 0%
ent customers on 182 % of Not (30474
processes database billed customers included Not No. of
billed/Total included custome
To No, of rs)
improve Customers-
income database
control
183 No. of days
Cash collected outstanding 30 days 180 da
from customers

97

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e

approved Draft Salaries Salaries Achieved None Treasury log Budget and
by 31 May approved Salaries required on Treasury
by 31 Salaries Achieved budget/retur
12 May Salaries None ns (Budget and
Salaries Not required documents Reporting
12 Salaries Achieved submitted unit)
Salaries Final Treasury log Budget and
4 4 Salaries Achieved adjustment on Treasury
to be budget/retur
2 0 Salaries Not finalized end ns (Budget and
Achieved of July 2017 documents Reporting
30-Aug 30-Aug Salaries None submitted unit)
2016 2016 Achieved required None Budget and
Treasury
Not Acknowledg
Achieved ement letter (Budget and
Reporting
unit)
Budget and
Treasury

30 June 0 Salaries This will be None (Budget and
2017 done in Reporting
August 2017 Billing report unit)
100% 100% Salaries and Rate Budget and
None tariff Treasury
required consumption
records (Budget and
Reporting
unit)
Budget and
Treasury

(Income
control unit)

ays Within 30 129 days Salaries Panel of Monthly Budget and
days restrictions budget Treasury
to be statements
appointed (Income

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Fin 30 Debt Collection 184 % of 60% 27% 100% 47%
Fin 31 rate improved collection: 12 12 12 12
Fin 32 Amount
Fin 33 Suspense collected / 12 12 12 12
Account sales raised
reconciled 250 days 63 days 250 0
185 Monthly days Day
Consumer reconciled
Deposits Suspense
Reconciliations Account with
completed Analysis of
Balance
Daily Banking
Report reviewed 186 Monthly
reconciled -
New
customers
and
Terminated

187 No. of daily
reviews

Fin 34 To ensure Debt coverage 188 Ratio 45% 64% 16:1 7:1
Fin 35 sound and ratio 288 days 60 days 1247
credible [(Total
general
financial operating
managem
ent revenue
principles
received) -

(operating

grants

received) /

debt service

payments

due, including

interest and

capital]
M
u
n
i
c
i
p
a
l
f
i
n
a
n
c
i
a
l
v
i
a
b
i
l
i
t
y
Outstanding 189 No. of days 500 days

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc Monthly control unit)
log June 2017 Achieved) budget
e statements Budget and
70% 72% Salaries Salaries Achieved Treasury
Salaries and debt Monthly (Income
12 12 Salaries Achieved pack reconciliation control unit)
Salaries management statements Budget and
12 12 Salaries system to be Treasury
Salaries installed and (Income
250 Days 63 days Salaries utilised control unit)
ys None
required
Financial management
16:1 72:1 Salaries None
required

Achieved None Monthly Budget and
required consumer Treasury
deposits
records (Income
control unit)

Achieved None Review Budget and
required records Treasury

(Income
control unit)

Salaries Achieved , None IYM for June Budget and
Target required 2017 Treasury

exceeded

a
n
d
m
a
n
a
g
e
m
e
n
t
245 days 245 days Salaries Salaries Achieved None Accounts Budget and

98

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year
Deman Backl
No. Objective 2015/16 2015/2016 d
(As Per (Target) (Actual)
Fin 36
IDP)
Fin 37
service debtors debtors are days
Fin 38 to revenue 1:1
Fin 39 outstanding 522
Fin 40 Cost coverage
ratio (Total 4
6
outstanding

debtors /

Actual

revenue

received for

services) x

100

190 Ratio 1:1 4:1 1:1
Nil %
[All available Not
included 4
cash at a 6
Not
particular included
Not
time) + included

(Investments)- 5

Conditional

grants)]/

Monthly fixed

operating

expenditure)

R debtors 191 % Achieved Not
outstanding as a
% of revenue (Total included
received for
services outstanding

debtors/

Actual

revenue

received for

services) x

100

To ensure Functional 192 No of Batho Not
mainstrea District –wide
ming and Batho Pele Pele included
institutiona Forum
lization of (Technical)
Batho Pele Batho Pele
in line with Forum
the
Municipalit meetings held
y’s
Corporate 193 Number of Not
Strategy of Batho Pele included
being Campaigns
Citizen- implemented

194 No. of 6

99

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc receivable Treasury
log June 2017 Achieved) age analysis
e

required

1:1 2:1 Salaries Salaries Achieved None IYM for June Budget and

required 2017 Treasury

50% 124% Salaries Salaries Not No reporting Accounts Budget and
achieved provided receivable Treasury
age analysis

1 3 Salaries Salaries Achieved None Invitation of Budget and

required the meeting, Treasury

Agenda and (Customer

attendance care unit)

register

4 3 Salaries Salaries Partially No reporting Invitation of Budget and

Achieved provided the meeting, Treasury

Agenda and (Customer

attendance care unit)

register

6 2 Salaries Salaries Partially Owing to Attendance Budget and

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Centric Service functional
Improvement (Community)
Advisory Forum Advisory
established in Forums
each Local established
Municipality

Fin 41 Municipal institutional development and Municipal financial viability and Consumer 195 No. of 12 14 24 12
Fin 42 Education & 96% 100% 100%
Feedback Consumer
Corp Sessions
1 conducted Education &

Corp 2 Feedback

management sessions held

Improved 196 Percentage 100%

response to incidents

customer queries logged onto

the incident

management

tool from 1

April 2015

To ensure Workplace Skills 197 Date of WSP 30 June 29 April
complianc Plan (WSP) in submitted
e with the line with the
provision Employment
of the Equity Plan
Skills (EEP) approved
Developm
transformation ent Act

Budget spent on 198 % Spent 100% 100% 100% 100%
WSP
(specifically (Actual
bursaries)
amount spent

on WSP /

Budgeted

amount for

WSP) X 100

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc registers and Treasury
log June 2017 Achieved) minutes (Customer
Achieved e care unit)
12 6 Salaries Salaries Attendance
% 100% 45% Salaries Partially budgetary registers Budget and
Salaries Achieved constraints, Treasury
OSS LTT Incident (Customer
Partially structures analysis care unit)
Achieved have been report
approached Budget and
as they Treasury
constitute (Customer
required care unit)
stakeholders
Encourage
Locals to
invite District
to
Community
meetings
Facilitate the
reconfigurati
on of the
system

30-June 18 May Salaries Salaries Achieved None LGSETA Corporate
2017 2017 required letter of services
acknowledg ( HR unit)
ment of
receipt

% 100% 100% R 1 200 000 R 1 200 000 Achieved None Email Corporate
Required confirmation services
from Finance ( HR unit)
unit

100

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year
Deman Backl
No. Objective 2015/16 2015/2016 d
(As Per (Target) (Actual)
Corp 3
IDP)

Adopted 199 Date of the 31 Mar Not
Individual adoption Achieved
Performance
Management
Strategy

Corp 4 Accurate leave 200 Number of 4 3 10
Corp 5
Corp 6 records and Quarterly

Corp 7 batch reports reports on the

available number of

sick leave

days recorded

per Quarter

Municipal institutional development and To ensure Employment 201 No. of Reports 1 1 11
transformation
full Equity Report submitted

complianc submitted

e with the

provisions Gender equality 202 No. of people 2 0 5 2

of the in the workplace from

employme promoted employment

nt equity equity target

act. groups

employed in

the three

highest levels

of

management

To ensure Health and 203 No. of Health 4 3 44

a Safety in the and Safety

sustainabl workplace Committee

e and promoted meetings held

healthy

101

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
log 2016/17 2016/17 Budget Expenditure improve None
(Target) (Actual) Salaries as at 30 Not Performanc Corporate
June 2017 Achieved) Quarterly services
31-Mar Not e reports ( HR unit)
Achieved Salaries Not
Achieved Policy was Corporate
4 4 Salaries Salaries developed services
Achieved and ( HR unit)
submitted to
the
Municipal
Manager
where it was
going to be
included with
other things
that were to
serve on
council at
that time,
however no
feedback
was received
None
required

1 1 Salaries Salaries Achieved None Acknowledg Corporate

required ment letter services

( HR unit)

2 1 Salaries Salaries Partially Recruitment Council Corporate

Achieved process plan resolution services

is in place and ( HR unit)

Appointment

letter for the

HOD

corporate

Services

4 3 R 1293 200 Salaries Partially Lack of Agenda for Corporate

Achieved quorum meetings services

resulted to ( HR unit)

the non-

achievement

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

environme
nt

Corp 8 204 Date of fire 31 Oct Not
Corp 9 equipment Achieved
Corp 10 maintained
Corp 11 and serviced Not
Achieved
Corp 12 205 Date of Health 31 Dec
Corp 13 and Safety Not
Corp 14 Risk Achieved
Assessment
completed Employee A

Purchase 206 Date of 30 Nov 24 15 13
protective wear purchasing
for UMDM fire protective 31 Mar
staff wear
3 11
To No. of 207 No. of 13
31 Mar 1 44
promote a employees employees

healthy, involved in undergoing

happy and substance abuse rehabilitation

motivated reduced

work force

within the

UMDM Sexual health/ 208 Date of

TB Prevention awareness

Awareness held

Programme

implemented

Emotional 209 No. of Trauma 1

support for death Healing

/ loss provided workshops

held

Conflict in the 210 No. of stress 4
M
u
n
ic
i
p
al
i
n
s
ti
t
u
ti
o
n
al
d
e
v
el
o
p
m
e
n
t
a
n
d
workplace and healing

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc Invoices and Corporate
log June 2017 Achieved) service services
e provider ( HR unit)
30 Sept 30 May R 27 930 Achieved appointment Corporate
2016 2017 s of the letter services
R0 Not target. Bid ( HR unit)
30 June Not Achieved However Adjudication
2017 Achieved going Committee
forward resolution
meetings will
sit as
planned and
monitored
None
required

Assessment
will be done
by
community
services

30 Sept 31 Aug R3 180 000 R 2 202 Achieved None Invoices Corporate
2016 and 22 396.65 required services
( HR unit)
June R 9120
2017 (other Partially None Invoice from Corporate
employees Achieved required, careline Services
Assistance Programme (EAP) use own This reflect centre (EAP unit)
medical aid) Achieved the
13 4 R233 023 effectiveness Internal Corporate
Achieved of the EAP Memo, Services
31 Mar 17 Mar R 80 000 R 46 615.00 Achieved unit programme (EAP unit)
2017 2017 None and
required purchase Corporate
1 1 R218 233 R 23 991.30 orders Services
None Memo, (EAP unit)
required Programme
and Invoice Corporate
Services
44 R208 374 None Memo,
tr required Programme
a
n
s
f
o
r
m
a
ti
o
n

102

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

reduced workshops
held

Corp 15 Consumer 211 No of 1 1 1 1
Corp 16 Protection Right workshops 1 1 1 1
Corp 17 to reach 0% held 30 Nov 20 Nov
Corp 18 To incorrect 30 Dec 12 Dec
promote a Garnishee 212 No. of
Corp 19 healthy, Orders achieved awareness 30 June 30June
happy and Increased events held
motivated awareness on
work force how to combat 213 Date of
breast cancer awareness
achieved day for
Family violence couples
amongst organised
employees
reduced 214 Date of
awareness
No. of new HIV day
and Aids
infections 215 Date of
amongst awareness
employees campaign
reduced

To Tobacco and
decrease drug awareness
the use of campaigns held
tobacco
and drugs
in the
workplace

Corp 20 GOOD To Upgraded 216 No. of 4 Administration
GOVERNAN improve Records compliance
the Management checks 14
CE and standard System conducted
Public of records implemented
Participationmanagem
ent

103

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
2016/17 2016/17 Budget Expenditure improve
(Target) (Actual) as at 30 Not Performanc and Invoice (EAP unit)
log June 2017 Achieved)
e

16 R 162000 Achieved, None Invoices for Corporate

R 115 606 Target required workshop Services

exceeded hosted (EAP unit)

1 1 R 3503 Salaries Achieved None Attendance Corporate
required register Services
(EAP unit)

30-Nov 06 Dec R49 660 Achieved None Agenda and Corporate
2016 2016 required attendance Services
R59 117 register (EAP unit)

30-Dec 06 Dec R 62 620 Achieved None Agenda and Corporate
2016 2016 required attendance Services
register (EAP unit)

30-June 30 June R 8320 R 8320 Achieved None Internal Corporate
2016 2017 required Memo Services
(EAP unit)

and Sound Governance Salaries Achieved None List of Corporate
required audited files Service
4 4 Salaries (Admin and
Sound
governance
unit

ANNUAL REPORT 2016/17

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Backl
IDP) d

Corp 21 To Upgraded 217 Date of 30 June Not
Corp 22 improve Records adoption of Achieved
the Management the Retention
standard System Policy
of records implemented
managem
ent 218 Date of 30 June Not
adoption of a Achieved
Record
Management
Strategy

Corp 23 Good Governance and Public Participation Reviewed PAIA 219 Date of 31 Dec 30 Sept
Corp 24 Manual upgraded
Corp 25 Electronic Not Not
Registry Records Included Included
procedure Management 30 Sept
manual Systems Not
developed (Quiddity) Achieved
implemented

220 Date of
adoption and
gazetting of
the review
PAIA

221 Date of
adoption of
procedure
manual

Corp 26 To Biometric access 222 Date of 30 June Not
Corp 27 improve on control installed installation 30 June Achieved
security
provision Security 223 Date of 30 June
and provision service completion of
access level agreement review
control

To
improve on
security

ANNUAL REPORT 2016/17

Current Year Status Measures Portfolio of Responsible
(Achieved/ taken to Evidence Department
improve
2016/17 2016/17 Budget Expenditure Not Performanc
(Target) (Actual) as at 30 Achieved)
log June 2017 e

30 June Not Salaries Salaries Not Assistance Draft Corporate
2017 achieved Achieved from retention Service
Salaries Provincial policy (Admin and
30 June Not Salaries Not archives will Sound
2017 achieved R 82000 Achieved be requested Draft records governance
management unit
Achieved Assistance policy
from Corporate
Provincial Service
archives will (Admin and
be requested Sound
governance
unit

31 Dec 31 March R70 000 None Invoices Corporate
2016 2017 required Service
(Admin and
Sound
governance
unit

31 Dec Not R40 000 R0 Not To engage None Corporate
2016 achieved Achieved legal unit to Service
Achieved assist to Approval (Admin and
30-Sep 09 Nov Salaries Salaries check Letter Sound
2016 2016 Achieved compliance governance
None Appointment unit
30 June 30 June R 1512000 R 557 000 Achieved required letter to
2017 2017 service Corporate
None provider Service
30 June required (Admin and
2017 Sound
None governance
required unit

Corporate
Service
(Admin and
Sound
governance
unit

30 sept R12 000 ( R12000 Appointment Corporate
2016 Advert) (and Monthly letter Service
(Admin and

104

IDP/ KPA Strategies Output (As Per No. Indicators Comparison with
SDBIP / IDP) Previous Year

No. Objective 2015/16 2015/2016
(As Per (Target) (Actual)
Deman Back
IDP) d

provision reviewed process
and
Corp 28 access Surveillance 224 Date of 30 sept Not
control cameras completion of Achieved
within the maintenance maintenance
UMDM completed

Corp 29 Enhanced 225 Date of Not Not
technical skills attending Included Included
on security trainings/
control conferences

Corp 30 To Council Calendar 226 Date of 30 Nov 30 Nov
Corp 31 12
Corp 32 improve of Meetings adoption of

the adopted Council

standard Calendar

of

administrat

ive and Level of 227 No. of 12 12

auxiliary compliance with meetings

support Council Calendar conducted for

Portfolio

Committees

and EXCO

Good Governance and To Gazetting of 228 Date of Not Not
Public Participation improve rules and order gazetting of Included Included
the rules and
standard orders
of
administrat
ive and
auxiliary
support

105