up rda core elements as of july 14 2015 for proofreading

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WE NEED YOUR FEEDBACK

We see this guide as a work in progress to be annually updated, based on feedback from catalogers and RDA Toolkit updates.
We are inviting all UP Catalogers to send us comments and queries regarding this guide. Your feedback is valuable to us to expand our understanding to
more complex RDA rules and enable us to improve this guide.
FOR PROOFREADING – JULY 2015
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UPRCEPS for Monographs – University of the Philippines Page 1 of 108

University of the Philippines
RDA Core Elements and Policy Statement

(UPRCEPS)

MONOGRAPH

UPDATES:
May 2014
Compiled by: Jocelyn P. Basa, Nancy T. Beraquit, Cynthia A. Caguiat, Corazon M. Gamboa, Verna C. Lee, Annelyn Cruz Lim, Irene B. Sia and Merlyn A. Sornoza
RDA Implementation Committee (Core Group)
University Library, University of the Philippines Diliman
February 2015
Contains revised and approved policies and decisions from the following public deliberations and workshop/trainings:

 August 14-15, 2014 at U.P. Diliman – Attendees: Catalogers from U.P. Diliman and 1 representative from U.P. Mindanao, U.P. Visayas, U.P. Tacloban, U.P.
Cebu

 September 29-30, 2014 at U.P. Manila – Attendees: Catalogers from U.P. Manila and U.P. Baguio
 October 2-3, 2014 at U.P. Los Baños – Attendees: Catalogers from U.P. Los Baños, U.P. Open University and U.P. Baguio
 December 1 and 2, 2014 at U.P. Diliman – Attendees: RDA Implementation Committee Members, University Librarians and Cataloger representative

from all U.P. Constituent Universities

UPRCEPS for Monographs – University of the Philippines Page 2 of 108

Contents

INTRODUCTION........................................................................................................................................................................................................... 5
Transcription............................................................................................................................................................................................................ 6
Preferred Source of Information ............................................................................................................................................................................. 6
Capitalization ........................................................................................................................................................................................................... 7
Abbreviations and Symbols ..................................................................................................................................................................................... 7
Punctuation.............................................................................................................................................................................................................. 8
020 .............................................................................................................................................................................................................................. 9
037 ............................................................................................................................................................................................................................ 10
040 ............................................................................................................................................................................................................................ 11
041 ............................................................................................................................................................................................................................ 11
090 ............................................................................................................................................................................................................................ 12
100 ............................................................................................................................................................................................................................ 13
110 ............................................................................................................................................................................................................................ 21
111 ............................................................................................................................................................................................................................ 23
130 ............................................................................................................................................................................................................................ 27
240 ............................................................................................................................................................................................................................ 29
245 ............................................................................................................................................................................................................................ 32
246 ............................................................................................................................................................................................................................ 46
250 ............................................................................................................................................................................................................................ 47
264 #0 ....................................................................................................................................................................................................................... 48
264 #1 ....................................................................................................................................................................................................................... 49
264 #2 ....................................................................................................................................................................................................................... 58
264 #3 ....................................................................................................................................................................................................................... 59
264 #4 ....................................................................................................................................................................................................................... 60
300 ............................................................................................................................................................................................................................ 61
336 ............................................................................................................................................................................................................................ 71
337 ............................................................................................................................................................................................................................ 71

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338 ............................................................................................................................................................................................................................ 72
490 ............................................................................................................................................................................................................................ 72
591 ............................................................................................................................................................................................................................ 83
905 ............................................................................................................................................................................................................................ 87
Examples of MARC Field Entries with End of Field Punctuations ............................................................................................................................. 88
EXAMPLES OF RDA BIBLIOGRAPHIC RECORDS.......................................................................................................................................................... 98

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INTRODUCTION

These guidelines aim to acquaint the U.P. Library Catalogers of the changes from Anglo-American
Cataloging Rules Second Edition Revised (AACR2R) to Resource Description and Access (RDA) rules,
deviations/practices and some LCPS rules adopted by the University of the Philippines University Libraries. These
guidelines will outline and explain the RDA “core elements” that are required for acceptable bibliographical
records. However, policies on authority records are not yet provided.

The arrangement of the RDA elements is based on the Machine-Readable Cataloging (MARC) Tags, not
according to RDA rule numbers. Numerous examples were provided to each RDA rule for better understanding.
The elements in the examples are highlighted in red to emphasize the changes. The rules are exactly copied as
stated from the RDA Toolkit to avoid misinterpretation.

It is advisable to consult the RDA rules from the RDA Toolkit (http:\\access.rdatoolkit.org) for more
information.

These guidelines may continue to change over time as we roll out updates and add more examples.

UPRCEPS for Monographs – University of the Philippines Page 5 of 108

Transcription

RDA: 1.7.1 General Guidelines on Transcription

Use the University of the Philippines Library System Cataloging Policies and Procedures and UPRCEPS in transcribing elements (e.g.
title proper, edition, etc.)

Preferred Source of Information

RDA: 2.2.2.2 Resources Consisting of One or More Pages, Leaves, Sheets, or Cards (or Images of One or More Pages, Leaves, Sheets, or
Cards)

If the resource consists of: one or more pages, leaves, sheets, or cards (e.g., a book, an issue of a periodical, a poster, a series of
sheet maps, a set of flashcards)or images of one or more pages, leaves, sheets, or cards (e.g., a microform reproduction of a musical score, a
PDF file of a text, microform reproductions of a set of sheet maps, a JPEG image of a photograph) then: use the title page, title sheet, or title
card (or an image of it) as the preferred source of information.

If the resource lacks a title page, title sheet, or title card (or an image of it), use as the preferred source of information the first of the
following sources that has a title (RDA 2.2.2.2):

a. cover or jacket issued with the resource (or an image of a cover or jacket)
b. a caption (or an image of a caption)
c. a masthead (or an image of a masthead)
d. a colophon (or an image of a colophon).

If you have a book with no title page or other source in it providing information necessary to identify the book, start with
information you find in (in order of preference): a container not issued as part of the book, a published description of the book, any other
available source (RDA 2.2.4). If information is not available in the resource itself, other sources such as publisher’s website, catalogs, flyers,
reviews, etc. may be used and should be enclosed in square brackets. Provide a note if source is taken from outside the resource.

UPRCEPS for Monographs – University of the Philippines Page 6 of 108

Capitalization

RDA: A.1 General Guideline

Apply instructions on capitalization in RDA Appendix A.
Alternative: May use preferred in-house guidelines or style manual.

Unusual capitalization. For titles with unusual capitalization, follow the capitalization of the title as found on the source of information.
Examples:
245 10 $aeCommerce :$bformulation of strategy /$cRobert T. Plant.
245 10 $aeBay for dummies /$cMarsha Collier.
245 10 $awww.advertising /$cRichard Adams.
245 10 $aDepEd pilot tests info-based website /$cIna Hernando-Malipot.

U.P. PRACTICE:
Record in lower case any words not considered as Proper Noun. The first letter of a word in a Field Tag is recorded with a capital

letter.
Example:
100 1# $aSantos, Vergel O.,$eauthor.
245 10 $aChino and his time /$cVergel O. Santos.
--NOT
100 1# $aSantos, Vergel O.
245 10 $aCHINO and his time /$cVERGEL O. SANTOS.
Source: CHINO and his time
VERGEL O. SANTOS.

Abbreviations and Symbols

RDA Appendix B
RDA: B.1 General Guideline
No abbreviation unless it appears that way on the resource. Use abbreviations prescribed in RDA B.7 for terms used for dimensions (e.g.
"in."). Metric symbols are not abbreviations; such symbols are not followed by a full stop. (e.g. "cm")

Examples:

250 ## $aThird edition.

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--NOT 250 ## $a3rd ed.
Source: Third edition

250 ## $a3rd ed., International student edition
--NOT 250 ## $a3rd ed., International student ed.
Source: 3rd ed. (title page), International student edition (cover)

245 10 $aI [heart] you, Mr. Kuripot! /$cFrancia M. Borjal.
246 30 $aI love you
500 ## $aOn title page "[heart]" appears as a heart symbol.
Source: I ❤ you, Mr. Kuripot!

Punctuation

RDA: D.1.2 ISBD Punctuation

RDA: D.1.2.1 General Instructions

Transcribe punctuation as found, e.g., "...", but add ISBD punctuation.

Use square brackets only for information found outside the item, regardless of source within the item. Also use brackets for
supplied information when a creator’s function is not clear, i.e. [edited by].

When adjacent elements within one area are to be enclosed in square brackets, enclose each in its own set of square brackets.
Example:
264 #3 $a[London] :$b[Phipps],$c[1870]

When an element ends with an abbreviation followed by a full stop (period) or ends with the mark of omission and the punctuation
following that element either is or begins with a full stop, include the full stop (period) that constitutes or begins the prescribed
punctuation.

Example:
250 ## $a3rd ed..
Source: 3rd ed.

UPRCEPS for Monographs – University of the Philippines Page 8 of 108

Explanation of terms in this table:

MARC encoding column – includes required MARC tags, most commonly used subfield codes and indicators ;
_ _ = use appropriate 1st or 2nd indicators ; see also note
FRBR column – (R) = repeatable field, can be used many times (NR) = non repeatable
Decision column – identifies the FRBR entities, W = Work, E = Expression, M = Manifestation, I = Item
Element / RDA Rule – Core = required, Core if = required if applicable, blank = not required
U.P. Practice column – includes the element and its corresponding RDA rule
indicates the instruction for U.P. Practice

The table below maps MARC 21 bibliographic elements to the corresponding RDA elements and University of the Philippines Cataloging Practice.
Ctrl + Click to follow the RDA Rule document from RDA Toolkit. RDA Toolkit subscription access is required.

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice
008
(NR) M CORE General Information Required: Provide Date 1 (date of publication),
place of publication and language. Use the drop
020 ## $a down options and select “No attempt to code” for
(R) other fields.

Example:
080209s1991 mepifu

M CORE International Standard Book Number (ISBN) Record the ISBN without hyphens and without

“ISBN” preceding the numerals.

RDA: 2.15.1.4 Recording Identifiers for Manifestations

Preferably use the ISBN found on the back cover.

- No change

Examples:

Editing out inapplicable ISBNs should be done by the cataloger 020 ## $a0877790086

who is importing or creating the bib. A cataloger who is attaching 020 ## $a9789070002343 (hardbound : volume

may add an ISBN if it is relevant. Make sure that the ISBN fields are 1)

correct for your item. Also, remove any prices. It is especially Source: hardbound, volume 1

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

037 ## $a$b$c$n important to make sure that eBook ISBNs are removed from print 020 ## $a0877790086 (pbk. : acid-free paper)
(R) records and that print ISBNs are removed from e-material. Source: pbk. acid free paper

Note:
Price should be encoded in Tag 037 $c.

It may be repeated for multiple numbers
associated with the item (e.g., ISBN 10 and 13,
ISBNs for the hard bound and paperback
manifestations) or according to the cataloging
decision (ISBNs for a set as a whole and for the
individual parts in the set).

Make sure that eBook ISBNs are removed from
print records and that print ISBNs are removed
from e-material.

Include information about the binding and format
in parenthesis only if found in the resource (e.g.
hardback from CIP, paperback from book jacket,
cased from CIP, loose-leaf from Introduction, etc.)

I Source of Acquisition – Use the following subfield for:
Includes name of dealer and price $a Accession number
$b Name of Dealer (Local or Foreign)
$c Price
$n Recommending faculty and/or Department or
Unit (if desired) (R)

Example:
037 ## $aEd-11234$bNational
Bookstore$cPhp300.00$nProf. Elenita
Que$nEDTECH

Note: Not visible outside Cataloging Module.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice
040 ## $a$d$e
(NR) I CORE Cataloging Source
Example:
041 0# $a
041 1# $a Name of the agency that created the original bibliographic record, 040 ## $aDLC$dDEDUC$erda
(R) (e.g. DLC or Library of Congress) and the modifying library (e.g.
DML, DEDUC).

New subfield $e is added to distinguish RDA record. List of Location Code
(viewed 25 February 2015)
E CORE Language Code For first indicator, use:
Codes for languages associated with an item.
0 - Item is not a translation.
1 - Item is or includes a translation.

Examples:

041 0# $aeng
-- item is not a translation

041 0# $aeng$afil
-- when English and Filipino are used as the
language of the text

041 0# $afil$abik$ailo$awar$ayak$beng
--The item includes text in
Filipino, Bikol, Ilokano, Yakan and English. Its
summary is in English ($b).

041 1# $aspa$hfil
-- Original material is in Spanish and the book
being cataloged is in Filipino.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice
042 ## $a
(NR) I CORE Authentication code Authentication code indicating that the record
has been reviewed and revised by the Main
090 ## $a$b For Main Library Cataloging Section Library Cataloging Section.
(NR) use only
Example:
084 ## $a$b CORE Local call number 042 ## $aDMLUC
(For eBooks only) 042 ## $aLBMLUC
RDA does not address classification, so 090 editing rules are
unchanged. Note: Not visible outside Cataloging Module.

$a - Classification number
$b - Cutter number

Provide a space after subclass and before date of
publication and no period before the cutter
number.

Examples:
090 ## $aHF 5726$bB27 1980
090 ## $aLG 996 2013 M3$bL56

Annual and yearbook – The date of the annual or
yearbook is added to the call number instead of
the date of publication or copyright date.

Example:
090 ## $aHA 1821$bA33 2007
Source: 2007 Philippine statistical yearbook,
published in 2006.

Conferences, congresses, seminars, symposia and
similar types of material, the date of the
conferences, etc. is added to the call number

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

100 0# $a$b$c$d$e$q instead of the date of publication or copyright
100 1# $a$b$c$d$e$q date.
100 3# $a$b$c$d$e$q
(NR) Example:
First Indicator: 090 ## $aDS 655$bI58 2008
0 –Forename Source: International Conference on Philippine
1 – Surname Studies, 8th, 2008, Quezon City; published in 2009.
3 – Family
$a Personal name Multipart – Adopt the date of imprint of the
publication being cataloged.

Example:
090 ## $aG 153.4$bI57 2008 no.234
245 00 $aChina /$c[managing editor, Tom Le
Bas].
--Part of the Insight guides series.

084 - Other Classification Number (eBooks) – Add
eb to the call number.

Example:
084 ## $aJC 11$bS65 2009eb

W CORE Creator (Main Entry Personal Name) Make sure to verify that authorized access points

are correct against iLib existing records.

Ending mark of punctuation. For access points, an ending mark of

punctuation is a period ( . ), closing parenthesis ( ) ), closing Last Option - If you are not sure what to use as a

bracket ( ] ), quotation mark ( " ), question mark ( ? ), exclamation relationship designator, use the wording that is

mark ( ! ), hyphen ( - ; usually used at the end of an open date). on the material.

RDA: 8.0 Scope
RDA: 9.0 Purpose and Scope – RDA: 9.19 Constructing Access
Points to Represent Persons
RDA: 18.5 Relationship Designator
RDA: 19.2 Creator

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

$b Numeration RDA: J.1 General Guidelines on Using Relationship Designators
$c Titles and other words
associated with a name RDA: Appendix I. Relationship Designators: Relationships
$d Dates associated with Between a Resource and Persons, Families, and Corporate Bodies
name Associated with the Resource
$e Relator – Describes the
relationship between the Relationship Designators J: Relationships Between Works,
name and a work Expressions, Manifestations, and Items
$q Fuller form of name – a
more complete form of the Relationship Designators K: Relationships Between Persons,
name contained in subfield Families, and Corporate Bodies
$a

Relationship Designators L: Relationships Between Concepts,
Objects, Events, and Places

Combine multiple relationships designators in one access point.

Example:
100 1# $aCruz, Carmen Espiritu,$eauthor,$eillustrator.
--If a person has both written the text and provided the
illustrations for a resource.

RDA Appendix F: Additional Instructions on Names of Persons
It provides instructions on choosing and recording names of
persons in the following specific names: Arabic, Burmese, Chinese,
Icelandic, Indic, Indonesian, Malay, Roman, Romanian and Thai.

RDA: 9.2.2.3 Choosing the Preferred Name Commonly known or popular name over real
name
RDA 9.2.2.3, 9.2.2.8
For Filipiniana publications, adopt the real full
form of the name of the person if already
established in the iLib database, otherwise,

UPRCEPS for Monographs – University of the Philippines Page 14 of 108

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice
choose the commonly form of the name or
pseudonym.

Examples:

100 1# $aJoaquin, Nick,$d1917- ,$eauthor.
--NOT 100 0# $aQuijano de Manila
--Quijano de Manila is the pseudonym of Joaquin,
Nick

100 0# $aDolphy,$eauthor.
--NOT Quizon, Rodolfo Vera

100 1# $aPoe, Fernando,$cJr.,$eauthor.
--NOT Poe, Ronald Allan

100 1# $aEstella, Chit,$eauthor.
-- NOT Simbulan, Lourdes Estella

Fuller form of name
Adopt LC practice of using subfield $q if name is
not yet established in iLib database.

Example:
100 0# $aH. D.$q(Hilda Doolittle),$d1886-
1961,$eauthor.

RDA: 19.2.1 Basic Instructions on Recording Creators

If there is more than one creator responsible for the work, only the
creator having principal responsibility named first in resources
embodying the work or in reference sources is required. If principal
responsibility is not indicated, only the first-named creator is
required.

UPRCEPS for Monographs – University of the Philippines Page 15 of 108

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Example:

100 1# $aSevilla, Consuelo G.,$eauthor.
245 10 $aGeneral psychology with values development lessons
/$cConsuelo G. Sevilla [and three others].
700 1# $aPunsalan, Twila G.,$eauthor.
700 1# $aRovira, Luz G.,$eauthor.
700 1# $aVendivel, Fortunato G.,$cJr.,$eauthor.
-- NOT 245 00 $aGeneral psychology with values development
lessons /$cConsuelo G. Sevilla … [et al.]
700 1# $aSevilla, Consuelo G.

Note: No rule of three

RDA: 6.27.1.4 Compilations of Works by Different Persons,
Families, or Corporate Bodies

With Collective Title
Construct the authorized access point representing the work by
using the preferred title for the compilation.

Entry under Title, tag 245.

Example:
245 02 $aA time for dragons :$ban anthology of Philippine
draconic fiction.

RDA: 6.27.1.4 Compilations of Works by Different Persons,
Families, or Corporate Bodies

Without Collective Title

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

If the compilation lacks a collective title, construct separate access
points for each of the works in the compilation.

Entry under Title, tag 245. Separate each work by a period.

Example:
245 00 $aCommunity band concerts /$cSharon Polk. Fall harvest
festivals / Terri Swanson.
700 12 $aPolk, Sharon,$eauthor.$tCommunity band concerts.
700 12 $aSwanson, Terri,$eauthor.$tFall harvest festivals.
--NOT 100 1# $aPolk, Sharon.

RDA: 6.27.1.3 Collaborative Works Collaborative Works
If there is no consistency in the order in which the persons are (New Expression: order of names different)
named in resources embodying the work or in reference sources, If there is no consistency in the order in which the
construct the authorized access point based on the first resource persons are named in resources embodying the
received. work or in reference sources, construct the
authorized access point based on the current
resource being cataloged.

Examples:
100 1# $aCoronado, Manolito B.,$eauthor.
245 10 $aMaking sense of world history
:$btracing the path of western civilization /$cby
Manolito B. Coronado, Jonathan C. Foe, Corazon
B. Parco ; Teresita T. Battad, coordinator ;
Ambeth R. Ocampo, consultant.
264 #1 $aMakati City :$bBookmark,$c2001.
700 1# $aFoe, Jonathan C.,$eauthor.
700 1# $aParco, Corazon B.,$eauthor.
--This is the first edition.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

100 1# $aFoe, Jonathan C.,$eauthor.
245 10 $aMaking sense of world history
:$btracing the path of western civilization /$cby
Jonathan C. Foe, Manolito B. Coronado, Corazon
B. Parco ; Teresita T. Battad, coordinator ;
Ambeth R. Ocampo, consultant.
250 ## $aSecond edition.
264 #1 $aMakati City :$bBookmark,$c2006.
500 ## $aPrevious edition entered under:
Coronado, Manolito B.
700 1# $aCoronado, Manolito B.,$eauthor
700 1# $aParco, Corazon B.,$eauthor.
--Source: The authorized access point found in
2006, second edition is Foe, Jonathan not
Coronado, Manolito.
--This is the second edition.

RDA: 9.2.2.5.4 Spelling
If: variant spellings of a person’s name are found and these
variations are not the result of different transliterations then:
choose the form of name found in the first resource received.

Example:
100 1# $aSikat, Rogelio R.,$eauthor.
--First resource received: Rogelio Sikat
--Second resource received: Rogelio Sicat

RDA: 9.6.1.7 Fictitious and Legendary Persons

For a fictitious or legendary person, record Fictitious character,
Legendary character, or another appropriate designation.

Examples:
100 0# $aKermit the Frog,$eauthor.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

245 10 $aBefore you leap :$ba frog’s-eye-view of life’s greatest
lessons /$cby Kermit the Frog.

100 0# $aHaveYouSeenThisGirL,$eauthor.
245 10 $aDiary ng panget /$cHaveYouSeenThisGirL.

RDA: 9.6.1.8 Real Non-human Entities
For a real non-human entity, record a designation for type,
species, or breed.

Example:
245 00 $aDear Socks, dear Buddy :$bkids’ letters to the first pets
/$c[compiled, with a foreword, by] Hillary Rodham Clinton.
700 0# $aSocks$c(Presidential pet),$d 1989-2009,$eaddressee.
700 0# $aBuddy,$d1997-2002,$eaddressee.
700 1# $aClinton, Hillary Rodham,$eeditor of compilation.

RDA: 9.2.2.9.5 Words, Etc., Indicating Relationship Following
Surnames
For Portuguese surnames, record Filho, Junior, Neto, Netto, or
Sobrinho as part of the surname. For languages other than
Portuguese, record similar terms (e.g., Jr., Sr., fils, père) and
numbers (e.g., III) following the person’s given name or names,
preceded by a comma.

Example:
100 1# $aMedina, Buenaventura S.,$cJr.,$d1927- ,$eauthor.

--Additions to names such as "Jr." and "III" can now be used in
name headings, $c.

RDA: 9.2.2.9.3 Persons Known by a Surname Only Page 19 of 108
UPRCEPS for Monographs – University of the Philippines

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

If the name by which a person is known consists of a surname only
and the surname is associated with a word or phrase, either in
resources that are associated with the person or in reference
sources then: treat the word or phrase associated with the name as
an integral part of the name. Record the surname, followed by a
comma and the word or phrase.

Example:
100 1# $aSeuss, Dr.,$eauthor.
-- NOT 100 1# $aSeuss,$cDr.

RDA: 9.2.2.9.4 Married Person Identified Only by a Partner’s
Name
If a married person is identified only by a partner’s name, treat a
term of address as an integral part of the name. Record the term
of address following the part of the partner’s name that is
recorded as the last element in that name.

Example:
100 1# $aWard, Humphry, Mrs.,$d1851-1920,$eauthor.
-- NOT 100 1# $aWard, Humphry,$cMrs.,$d1851-1920.

Language & Script
Adopt Romanized form of the name

Example: script
100 1# $aYin, Binyongbianzhu,$eauthor.

NOT

All other languages/scripts must be fully
Romanized following the ALA-LC Romanization
Tables: Transliteration Schemes for Non-Roman
Scripts
(http://www.loc.gov/catdir/cpso/roman.html)

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice
110 _ _ $a $e
RDA: 9.3.1.3 Recording Dates Associated with Persons Dates associated with the persons
Date of birth and date of death are core elements. Period of For Filipiniana publications, date of birth and date
activity of the person is a core element only when needed to of death are provided if easily ascertainable.
distinguish a person from another person with the same name.

Example:
100 1# $aDela Cruz, Juan,$dapproximately 1830 – approximately
1899,$eauthor.
-- NOT 100 1# $aDela Cruz, Juan,$dca. 1830–ca.1899,$eauthor.

100 1# $aDela Cruz, Juan,$d1830- ,$eauthor.
-- NOT 100 1# $aDela Cruz, Juan,$db. 1830,$eauthor.

100 1# $aDela Cruz, Juan,$d-1899,$eauthor.
--NOT 100 1# $aDela Cruz, Juan,$dd. 1899,$eauthor.

100 1# $aDela Cruz, Juan,$dactive 1891 –1945,$eauthor.
-- NOT 100 1# $aDela Cruz, Juan,$dflourished1891-

1945,$eauthor.

100 1# $aDela Cruz, Juan,$d12th century,$eauthor.
-- NOT 100 1# $aDela Cruz, Juan,$d12th cent.,$eauthor.

RDA: 10.0 Purpose and Scope

Family, clan, royal house and dynasty

Family names can now be used as access points in Tag 100.
100 3# $aFarquhar family,$eauthor.
100 3# $aBourbon (Royal house),$eauthor.
100 3# $aChastain (Family :$cFulton County, Ga.),$eauthor.
100 3# $aNguyen (Dynasty),$eauthor.

W CORE Creator (Main Entry Corporate Name)

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

use appropriate indicators General guidelines on recording attributes of persons, families,
and subfield codes and corporate bodies

(NR) RDA: 8.0 Scope

First Indicator: RDA: 11.0 Purpose and Scope
0 –Inverted name
1 – Jurisdiction name RDA: 11.1 General Guidelines on Identifying Corporate Bodies
2 – Name in direct order
Second Indicator: RDA: 19.2.1.1.1 Corporate Bodies Considered to Be Creators
Undefined
RDA: 11.2.2.5.2 Language

RDA: 11.2.2.5.1 Spelling
Choose the form found in the first resource received.

Example:
110 1# $aCentre Africa Obota,$eauthor.
--NOT Centre Afrika Obota

Change of Names
--Choose the latest form of the name

Example:
110 1# $aPhilippines.$bDepartment
of Budget and Management,$eauthor.
-- NOT Philippines. Budget Commission.

RDA: 11.2.2.14 Subordinate and Related Bodies Recorded
Subordinately

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110 1# $aPhilippines.$bCongress (1987- ).$bHouse of
Representatives,$eauthor.
245 10 $aHouse of the people :$bthe men and women of the 14th
Congress /$c[editor-in-chief, Marilyn B. Barua-Yap].
700 1# $aYap, Marilyn B. Barua,$eeditor.

110 1# $aPhilippines.$bCongress (1987-).$bSenate.$bLegislation
Group of the Senate Secretariat,$eauthor.
245 14 $aThe Senate vote :$bcase no. 002-2011, in the matter of
impeachment of the Chief Justice of the Philippines /$cLegislation
Group of the Senate Secretariat.

-- Do not abbreviate “Department”
Example:
110 1#$aPhilippines.$bDepartment of Education,$eauthor.
-- NOT 110 1# $aPhilippines.$bDept. of Education

111 _ _ $a $n $d $c $j W CORE Creator (Main Entry Meeting Name)
use appropriate indicators RDA: 11.2.2.11 Number or Year of Convocation of a Conference,
and subfield codes Etc.
(NR) RDA: 11.3.2 Location of Conference, Etc.
RDA: 11.4.2 Date of Conference, Etc.
First Indicator: RDA: 11.6 Number of a Conference, Etc.
0 –Inverted name RDA: 11.13.1.8 Number, Date, and Location of a Conference, Etc.
1 – Jurisdiction name
2 – Name in direct order UPRCEPS for Monographs – University of the Philippines Page 23 of 108

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Second Indicator: Initialisms and Acronyms
Undefined RDA: 11.2.2.7 Names Consisting of or Containing Initials
RDA: 9.2.2.21 General Guidelines on Recording Names Consisting
of Initials, or Separate Letters, or Numerals

111 2# $aCICA (Conference)$n(2nd :$d2011 :$cHangzhou,
China),$jauthor.
--For an initialism or acronym used by a corporate body, capitalize
the letters according to the predominant usage of the body.

If not “Corporate” Enough
RDA: 11.7.1.4 Type of Corporate Body,
RDA: 11.13.1.2 Type of Corporate Body

Example:
111 2# $aFreedom & Faith (Conference)$d(1984 :$cSaint Charles,
Illinois),$jauthor.
--If the preferred name for the body does not convey the idea of a
corporate body, add suitable designation in the language preferred
by the agency creating the data.

RDA: 11.2.2.11 Number or Year of Convocation of a Conference, For conferences held regularly, catalog as
Etc. individual monograph.
Omit indication of number, year(s) of convocation but retain
frequency. Example:
111 2# $aLIS Congress$d(2011 :$cSchool of
Examples: Library and Information Studies, University of the
Philippines Diliman),$jauthor.
111 2# $aExpo$d(1967 :$cMontreal, Quebec),$jauthor. --This conference is held annually.
--NOT 111 2# $aExpo67$c(Montreal, Quebec)
Source: expo67

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

--Omit year of convocation from the name of exhibition, fair,
festival if publication is cataloged as monograph. Indicate year on
subfield $d.

111 2# $aAnnual Asia Pacific Research Network Conference$n(2nd
:$d2000 :$cJakarta, Indonesia),$jauthor.
-- NOT 111 2# $aAsia Pacific Research Network Conference$n(2nd
:$d2000 :$cJakarta, Indonesia),$jauthor.
--Source: Proceedings of the second annual Asia Pacific Research
Network Conference held in Jakarta, Indonesia in July 2000.
--Do not omit frequency, e.g. Annual, Biennial, etc. Indicate
number on subfield $n.

111 2# $aFederal-Provincial Conference of First
Ministers$d(1978 February 13-15 :$cOttawa, Canada) ),$jauthor.
--NOT 111 2# $aFederal-Provincial Conference of First
Ministers$d(1978 Feb. 13- 15 :$cOttawa, Canada)
--Do not abbreviate dates.

RDA: 11.3.2.3 Recording Location of Conference, Etc. For location of conferences held in the University
of the Philippines, indicate the campus to
Location will be recorded even if the location is part of the name distinguish similar Units and Colleges within the
of the body. system [new policy as of March 2014].
--USE
Example:
111 2# $aParis Peace Conference$d(1919-1920 :$cParis),$jauthor. University of the Philippines Diliman
--NOT 111 2# $aParis Peace Conference$d(1919-1920),$jauthor. University of the Philippines Manila
University of the Philippines Los Baños
University of the Philippines Baguio
University of the Philippines Visayas
University of the Philippines Cebu
University of the Philippines Mindanao
University of the Philippines Open University

Examples:

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

111 2# $aSocial Science Conference$d(1979
:$cCollege of Arts and Sciences, University of the
Philippines Los Baños),$jauthor.
245 10 $aSocial science research for development
:$bpapers and proceedings of the 1979 Social
Science Conference, held at Los Baños, April 4,
1979 /$cedited by A. R. Magno.
-- There is a College of Arts and Sciences in U.P.
Los Baños, U.P. Manila, and U.P. Mindanao.

111 2# $aConference Seminar-Workshop on
Agrarian Reform Models$d(1988 :$cUniversity of
the Philippines Los Baños),$jauthor.

111 2# $aNational Symposium on Filipino
Architecture and Design$n(1st :$d2001 :$cCollege
of Architecture, University of the Philippines
Diliman),$jauthor.

Record the name of the local place in which the conference, etc.
was held. The name of institution, etc. may be recorded instead of
the local name if it provides better identification, or if the local
name is not known or readily determined.

Example:

111 2# $aICASE-Asian Symposium on Low-Cost Equipment for
Integrated Science Education at All Levels$n(2nd :$d1997 :$cAsian
Institute of Tourism, University of the Philippines
Diliman),$jauthor.

-- No rule of three

UPRCEPS for Monographs – University of the Philippines Page 26 of 108

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

If the conference was held in more than one place record the
names of each of the places in which it was held. Use semicolon to
separate one place with another place.

Examples:

111 2# $aConference on Appalachian Frontier$d(1985 :$cJames
Madison University ; Mary Baldwin College),$jauthor.

111 2# $aDanish-Swedish Analysis Seminar$d(1995
:$cCopenhagen, Denmark ; Lund, Sweden ; Paris, France),$jauthor.

Conference held online
RDA: 11.13.1.8 Number, Date, and Location of a Conference, Etc.

Exceptions: If the conference, etc., was held online, record Online
as the location.

Example:
111 2# $aElectronic Conference on Land Use and Land Cover
Change in Europe$d(1997 :$cOnline),$jauthor.

130 _# $a $l $n $p W CORE Preferred Title for the Work iLib system generated display – enclosed with [ ]
E brackets
use appropriate indicators and Does not end with a mark of punctuation unless the last word in the
subfield codes field is an abbreviation, initial/letter, or data that ends with a mark
of punctuation.
(NR)

First indicator RDA: 6.2.2 Preferred Title for the Work
Non-filing character RDA: 6.3 Form of Work
RDA: 6.4 Date of Work
RDA: 6.5 Place of Origin of the Work

UPRCEPS for Monographs – University of the Philippines Page 27 of 108

MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Second indicator RDA: 6.6 Other Distinguishing Characteristic of the Work
# - Undefined
Examples:
A Tag 130 may be necessary if 130 0# $aOcean’s eleven (Novel)
there is no 100, 110, or 111 130 0# $aOcean’s eleven (Motion picture : 2001)
field. 130 0# $aAdvocate (Boise, Idaho)
130 0# $aResearch paper (JJ Society)
Generally this field would be -- Form, date, place qualifiers are used to differentiate similar
used: preferred titles of a work with different formats
1. when the resource being
cataloged was originally issued Parts of the Bible – Testaments
under another title or has a RDA: 6.23.2.9 Parts of the Bible
title that is different than what For the Old Testament, record Old Testament as a subdivision of
would be in the 245 field or the preferred title for the Bible.
Example: For the New Testament, record New Testament as a subdivision of
130 0# $aBible. the preferred title for the Bible.
245 10 $aHoly Bible.
--No known creator. Examples:
130 0# $aBible.$pOld Testament
2. when the resource being --NOT 130 0# $aBible.$pO.T.
cataloged is a translation (and
is the only version in the 130 0# $aBible.$pNew Testament
resource) --NOT 130 0# $aBible.$pN.T.
Example:
130 0#Bible.$pJohn.$lIloko 245
10 $aTinaimbag a damag
:$bwennoebanghelio

3. if it is the same as a subject Parts of the Bible – Books / Groups of Books
heading
Example: RDA: 6.23.2.9.2 Books
130## If the book is one of a numbered sequence of the same name,
$aBible.$pMatthew.$lIloko. record its number after the name as an ordinal numeral. Use a
245 13 $aTinaimbag a damag comma to separate the name and the number.
(wennoebanghelio)
kasinsuratni San Mateo. Example:
630 0# $aBible.
$pMatthew.$lIloko. UPRCEPS for Monographs – University of the Philippines

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

4. if it has the same preferred 130 0# $aBible.$pCorinthians, 1st, XIII, 12
title as a different type/format --NOT 130 0# $aBible.$pN.T.$pCorinthians, 1st, XIII, 12
130 ## $aBeowulf (Motion
picture) RDA: 6.23.2.9.3 Groups of Books
--as motion picture Record the appropriate name from Table 6.3 as a subdivision of
130 ## $aBeowulf the preferred title for the Bible.
--as epic poem (original work)

Example:
130 0# $aBible.$pSamuel
--NOT 130 0# $aBible.$pO.T.$pSamuel

RDA: 6.11.1.4 Expressions Involving More Than One Language
If a single expression of a work involves more than one language,
record each of the languages.

Example:
130 0# $aBible.$pOld Testament.$lHebrew, Chaldaic, Greek, Latin,
German, Italian
245 10 $aBiblia Sacra :$bEbraice, Chaldaice, Graece, Latine,
Germanice, Italice /$cstudio & labore Eliae Hutteri Germani.
--NOT 130 0#$aBible.$pOld Testament.$lPolyglot.

240 _ _ $a W/E CORE IF Preferred Title for the Work iLib system generated display – enclosed with [ ]
Preferred title (when there is 1xx field) brackets
use appropriate indicators
and subfield codes Does not end with a mark of punctuation unless the last word in the
field is an abbreviation, initial/letter, or data that ends with a mark
(NR) of punctuation.

First Indicator RDA: 6.2.2 Preferred Title for the Work

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Uniform title printed or RDA: 6.27.1.5 Adaptations and Revisions
displayed
0 - Not printed or displayed If one person, family, or corporate body is responsible for an
1 - Printed or displayed adaptation or revision of a previously existing work that
substantially changes the nature and content of that work and the
Second Indicator adaptation or revision is presented as the work of that person,
Nonfiling characters family, or body then, construct the authorized access point
0-9 - Number of nonfiling representing the new work by combining (in this order):
characters
a) the authorized access point representing the person,
family, or corporate body responsible for the adaptation
or revision, as applicable

b) the preferred title for the adaptation or revision [tag 240]

Adaptation
Example:
100 1# $aHodges, Margaret,$d1911-2005,$eauthor.
240 10 $aFaerie Queens
245 10 $aSaint George and the dragon :$ba golden legend adapted
by Margaret Hodges from Edmund Spenser’s Faerie Queens;
illustrated by Trina Schart Hyman.

Revision (Change in Title)
Examples:
100 1# $aMonson, Craig$q(Craig A.),$eauthor.
245 10 $aDisembodied voices :$bmusic and culture in an early
modern Italian convent /$cCraig A. Monson.
--This is the original work.

100 1# $aMonson, Craig$q(Craig A.),$eauthor.
240 10 $aDisembodied voices
245 10 $aDivas in the convent :$bnuns, music, and defiance in
seventeenth-century Italy /$cCraig A. Monson.
500 ## $aRevision of the author’s Disembodied voices.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

--Revision of the original work.

RDA: 6.27.1.3 Collaborative Works
Works created by one person, family, or corporate body with
collective title

Example:
100 1# $aMiller, Arthur,$d1915-2005,$eauthor.
240 10 $aPlays.$kSelections
245 10$aTwo plays /$cArthur Miller.
505 ## $aThe Archbishop‘s ceiling – The American clock.
--NOT
100 1# $aMiller, Arthur,$d1915-2005.
240 10 $aArchbishop’s ceiling
245 10 $aTwo plays /$cArthur Miller.
--Source: On Title Page:
Archbishop‘s ceiling
The American clock
TWO PLAYS

Compilations of one creator
Compilations by one creator are identified by the name of the
creator and a preferred title.

Examples: Page 31 of 108
100 1# $aAlmario, Virgilio S.,$eauthor.
240 10 $aPoems
245 10 $aSonetos postumos /$cRio Alma ; paintings by Ang Kiukok
; translated by Marne L. Kiltes ; edited, designed with an
introduction by Fidel Rillo.
505 0# $tGalilea = Galilee -- $tJerichi -- $tAenon -- $tNazareth --
$tBethlehem -- $tParan -- $tAram -- $tHinnom -- $tBeersheba --
$tBethel -- $tTiro = Tyre -- $tSa altar ng Megiddo = Before the altar
of Megiddo -- $tSodom -- $tZebulon = Zebulun -- $tMagdala --

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

$tNegeb -- $tGennesaret -- $tEdom -- $tSa sinagoga = At the
synagogue -- $tSa likod ng sinagoga = Back of the synagogue --
$tHebron -- $tSa lilim ng sedro = In the shade of cedars -- $tSidon -
- $tNeftali = Naphtali -- $tSoar -- $tBundok Gilboa = Mount Gilboa.

110 2# $aPhilippines,$eauthor.
240 10 $aLabor code (1974)
245 14 $aThe Labor code of the Philippines :$bas amended and its
implementing rules and regulations with appendices 1999 edition
/$ccompiled & edited by Vicente B. Foz.
700 1# $aFoz, Vicente B.

110 2# $aPhilippines,$eauthor.
240 10 $aLaws, etc.
245 14 $aThe first 107 Presidential decrees, consequent to
Proclamation nos. 1081/1104. /$ccompiled & edited by F.D.
Pinpin.
710 1# $aPhilippines.$bPresident (1965-1986 : Marcos)
700 1# $aPinpin, F.D.

245 _ _ $a $b $c 110 2# $aPhilippines,$eauthor.
240 10 $aConstitution.$1935
use appropriate indicators 245 10 $aConstitution of the Philippines /$cThe Government of
and subfield codes the Philippine Islands, Department of Public Instruction, Bureau of
Education.
(NR)
M CORE Title statement

RDA: 1.7.3 Punctuation
Transcribe punctuation as it appears on the source. If it does not
end in a period, add one.

Examples:
245 00 $aWhat is it?...what is it not?.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

First indicator --NOT 245 00$aWhat is it?--what is it not?. Capitalization
0 – no creator
1 – with creator 245 00 $aTables of the error function and its derivative, Do not transcribe the title exactly as it appears on
[reproduction of equations for the functions]. the source.
Second indicator --NOT 245 10 $aTables of the error function and its derivative,
Non-filing character (reproduction of equations for the functions) Examples:
245 00 $aDescribing electronic, digital, and other
Note: media using AACR2 and RDA :$ba how-to-do-it
Transcribe punctuation as it appears on the source. manual and CD-ROM for librarians.
--NOT
245 00 $aDescribing Electronic, Digital, and Other
Media Using AACR2 and RDA :$bA How-To-Do-It
Manual and CD-ROM for Librarians.
Resource:
Describing Electronic, Digital, and Other Media
Using AACR2 and RDA : How-To-Do-It Manual and
CD-ROM for Librarians
-- Continue to use sentence case whenever typing
information.

245 00 $aInvesting in real estate.
--NOT 245 00 $aINVESTING IN REAL ESTATE.
--Do not accept capitalization as found in the
source.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

245 04 $aThe dictionary of cell biology /$cedited
by J.M. Jackie.

RDA: 1.7.9 Inaccuracies
Transcribe an inaccuracy or a misspelled word as found in the
source. If the inaccuracy appears in a title and a corrected form of
the title is considered important for identification or access, record
a corrected form of the title as a variant title in Tag 246.

Example:
245 04 $aThe wolrd of television.
246 03 $iCorrected title:$aThe world of television
--NOT 245 04 $aThe wolrd [i.e. world] of television

245 04 $aThe wolrd [sic] of television

100 1# $aJackson, E.W.,$cSr.,$eauthor.
245 04 $aTen comandments to an extraordinary life :$bmaking
your dreams come true /$cE.W. Jackson.
246 03 $iCorrected title:$aTen commandments to an
extraordinary life :$bmaking your dreams come true
--NOT 245 00 $aTen comandments [i.e commandments] to an
extraordinary life :$bmaking your dreams come true

245 00 $aTen comandments [sic] to an extraordinary life
:$bmaking your dreams come true

RDA: 2.3.2.9 Resource Lacking a Collective Title Page 34 of 108
If: the type of description chosen for the resource is a
comprehensive description and the resource lacks a collective title
then: record the title proper of the parts as they appear on the
source of information for the resource as a whole.

Example:
1001# $aMacaulay, Thomas Babington,$cBaron,$d1800-
1859,$eauthor.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

240 10 $aEssays.$kSelections
245 10 $aLord Macaulay's essays ; and Lays of ancient Rome
/$cThomas Babington Macaulay, Baron.
Resource: Lord Macaulay's Essays and Lays of ancient Rome.
--Separate one title from another by a space and semi-colon.

Compilations of Works by Different Persons Without Collective A “compilation” consists of more than one work
Title issued together (e.g. if the table of contents
RDA: 6.27.1.4 Compilations of Works by Different Persons, attributes different chapters to each person, then
Families, or Corporate Bodies the work is a compilation).
If the compilation lacks a collective title, construct separate access
points for each of the works in the compilation.

Entry under Title, tag 245. Separate each work by a period.

Examples:
245 00 $aCommunity band concerts /$cSharon Polk. Fall harvest
festivals / Terri Swanson.
700 1# $aPolk, Sharon.$tCommunity band concerts.
700 1# $aSwanson, Terri.$tFall harvest festivals
--NOT
100 1# $aPolk, Sharon
245 10 $aCommunity band concerts /$cSharon Polk. Fall harvest
festivals / Terri Swanson.

245 00 $aSinfonia esperessiva /$cConrad Baden. Symphony no. 3
op. 26 / Hallvard Johnsen. Symphony no. 2 / Bhorne Brustad.
700 1# $aBaden, Conrad.$tSinfonia esperessiva.
700 1# $aJohnsen, Hallvard.$tSymphony no. 3 op. 26.
700 1# $aBrustad, Bhorne.$tSymphony no. 2.
--NOT
245 00 $a[Three Norwegian symphonies].

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

505 ## $aSinfoniaesperessiva / Conrad Baden -- Symphony no. 3
op. 26 /HallvardJohnsen -- Symphony no. 2 / BhorneBrustad.
700 1# $aBaden, Conrad.$tSinfonia esperessiva.
700 1# $aJohnsen, Hallvard.$tSymphony no. 3 op. 26.
700 1# $aBrustad, Bhorne.$tSymphony no. 2.

--Transcribe all titles in the title statement. Separate one title with
separate statement of responsibility from another by a period.
Construct access points for each of the works in the compilation in
tag 700.

RDA: 2.3.3.3 Recording Parallel Titles Proper
If there is more than one parallel title proper, record the titles in
the order indicated by the sequence, layout, or typography of the
titles on the source or sources of information.

Example:
245 00 $aInternational meteorological vocabulary =
$bVocabulaire météorologique international = Mezhdunarodnyĭ
meteorologi cheskiĭslovar’ = Vocabulario meteorológi
cointernacional.
246 31 $aVocabulaire météorologique international.
246 31 $aMezhdunarodnyĭ meteorologi cheskiĭslovar’.
246 31 $aVocabulario meteorológi cointernacional.
-- NOT
245 00 $aInternational meteorological vocabulary =
$bVocabulaire météorologique international.
246 31 $aVocabulaire météorologique international.
546 ## $aText in English, French, Russian, and Spanish.
--Transcribe all parallel titles.

RDA: 2.3.4.3 Recording Other Title Information Page 36 of 108
Record other title information that appears on the same source of
information as the title proper.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Examples:

245 10 $aUncommon sense :$bthe heretical nature of science
/$cAlan Cromer.
--NOT 245 10 $aUncommon sense /$cAlan Cromer.
--Transcribe all other title information.

245 10 $aWorkshop on rebuilding abalone stocks in British
Columbia /$cedited by Alan Campbell.
--NOT 245 10 $aWorkshop on Rebuilding Abalone
Stocks in British Columbia :$b[proceedings] /$cedited by Alan
Campbell.

245 00 $aSeattle Lesbian & Gay Film Festival.
--NOT 245 10 $aSeattle Lesbian & Gay Film Festival :$b[program].

245 00 $aK.S. Kulkarni.
--NOT 245 10 $aK.S. Kulkarni :$b[selections].

--Do not supply other title information if not found in the source.

Works created after 1500
For works created after 1500, choose as the preferred title the title
in the original language by which the work has become known. If
there is no title in the original language, choose the title proper of
the original edition as the preferred title.

Example:
245 00 $aWhitaker’s almanac 2012 /$cexecutive editor, Ruth
Northey.
246 13 $aToday's world in one volume : Whitaker's almanack
2012.
246 3# $aAn almanack for the year of our Lord 2011.

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

-- Preferred title for work first published under the title: An
almanack for the year of Our Lord…

Works created before 1500
For works created before 1501, choose as the preferred title the
title or form of title in the original language by which the work is
identified in modern reference sources. If the evidence of modern
reference sources is inconclusive, choose (in this order of
preference) the title most frequently found in: a) modern editions;
b) early editions; c) manuscript copies.

Example:
100 1# $a Chaucer, Geoffrey,$d -1400,$eauthor.
245 14 $aThe pardoner's tale /$cChaucer ; edited by Steven Croft.
246 3# $aChaucer : the pardoner’s tale
-- The pardoner's tale is the preferred title for work by Chaucer.

RDA: 6.2.2.8 Recording the Preferred Title for a Work

One part
Record the preferred title for the part by applying the basic
instructions at RDA: 6.2.1.

Example:
100 1# $aRaven, Simon,$d1927- ,$eauthor.
245 10 $aCome like shadows /$cSimon Raven.
490 1# $aAlms for oblivion ;$vvolume 8.
500 ## $a"The eighth novel in the Alms for oblivion sequence.” --
Title page verso.
--Come like shadows is the preferred title for a part of Alms for
oblivion.

RDA: 6.2.2.10 Recording the Preferred Title for a Compilation of Page 38 of 108
Works of One Person, Family, or Corporate Body

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MARC Encoding FRBR Decision Element / RDA Rule U.P. Practice

Compilations of one creator
Compilations by one creator are identified by the name of the
creator and a preferred title.

1. Complete Works
Record the conventional collective title Works as the preferred
title for a compilation of works.

Example:
100 1# $aRecto, Claro Mayo,$d1890-1960,$eauthor.
240 10 $aWorks
245 14 $aThe complete works of Claro M. Recto /$cClaro M. Recto
; compiled and edited by Isagani R. Medina and Myrna S. Feliciano.

100 1# $aBurns, Robert,$d1759-1796,$eauthor.
240 10 $aWorks
245 10 $aThe complete works of Robert Burns /$cedited from the
best printed and manuscript authorities, with glossarial index and
a biographical memoir by Alexander Smith.

2. Complete Works in a Single Form
Record one of the following conventional collective titles as the
preferred title for a compilation of works in one particular form:

Correspondence
Essays
Librettos
Lyrics
Novels
Plays
Poems
Prose works
Short stories
Speeches

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If none of these terms is appropriate, record an appropriate
specific collective title.

Example:
100 1# $aAlmario, Virgilio S.,$eauthor.
240 10 $aPoems
245 10 $aSonetos postumos /$cRio Alma ; paintings by Ang Kiukok
; translated by Marne L. Kiltes ; edited, designed with an
introduction by Fidel Rillo.

100 1# $aPoe, Edgar Allan,$d1809-1849,$eauthor.
240 10 $aShort stories
245 14 $aThe complete short stories of Edgar Allan Poe /$cedited
by Killis Campbell.

RDA: 6.2.2.10.3 Other Compilations of Two or More Works

Alternative: When identifying two or more works in a compilation,
identify the parts collectively by recording a conventional
collective title, followed by Selections.

Examples:

1001# $aMacaulay, Thomas Babington,$cBaron,$d1800- Compilations by more than one creator are
1859,$eauthor. identified by their preferred title. Most of the
240 10 $aEssays.$kSelections time this is the title on the material.
245 10 $aLord Macaulay's essays ; and Lays of ancient Rome
/$cThomas Babington Macaulay, Baron. Examples:
700 1# $a Macaulay, Thomas Babington,$cBaron,$d1800-
1859,$eauthor.$t Lord Macaulay's essays. 130 0# $aEssays.$kSelections
700 1# $a Macaulay, Thomas Babington,$cBaron,$d1800- 245 10 $aIssues and trends in applied linguistics
1859,$eauthor.$t Lays of ancient Rome. in the Philippines :$ba decade in retrospect
--Separate one title from another by a space and semi-colon. /$cedited by Shirley N. Dita.
--Without collective title

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--Compilation by one creator 505 0#$tThe clerical aspects of English language
teaching in the Philippines / $rAriane Macalinga
130 0# $aPlays. Selections Borlongan -- $tImplementation of curriculum
245 10 $aMga piling dulang pambata /$cArthur P. Casanova, reform : roadblocks and potholes /$rSterling
manunulat-editor ; tampok ang mga dulang pambata nina Frank G. Miranda Plata -- $tPiloting a peer literacy
Rivera [and ten others]. program under NSTP-CWTS : implications for
505 0# $tSi Kusog at ang mahiwagang bakawan /$rArthur P. literacy programs and English language teaching
Casanova -- $tSi Pilanduk at ang kanyang mga kaibigan /$rArthur P. /$r Remedios Z. Miciano -- $tStudent-generated
Casanova -- $tBakit naging bato ang mga tao? /$rFrank G. Rivera -- questions and the teaching of English and critical
$tPrinsipe ng buwan /$rTony Perez -- $tAlakdan (ang lohika ng literacy /$rRemedios Z. Miciano -- $tSelf-reported
tuklaw) /$rLuna Sicat Cleto -- $tPabaon /$rSheila Noreen Lopez- writing concerns of advanced EFL learners : are
Gamo -- $tOli impan /$rAlberto S. Florentino -- $tTerengati /$rNjel they process-or product-oriented? /$rLeonisa A.
de Mesa -- $tAlamat ng sampagita /$rRuth Elynia S. Mabanglo -- Mojica.
$tBa-be-bi-bo-bo /$rLayeta P. Bucoy -- $tJuan Tamban /$rMalou --No need to create 7XX entries for each work in
Jacob -- $tAng tatay mong kalbo /$rIsagani R. Cruz -- $tPaano 505 field.
yumaman ang pulubing si Juan /$rEugene Y. Evasco -- $tSi -- Any work that consists of a number of different
diwatakasalipan at si Talabusaw /$rArthur P. Casanova -- $tBatang works that are each identified by their own
bakwet /$rArthur P. Casanova. creator would be a compilation.
7001# $aCasanova, Arthur P.$q(Arthur de la
Peña),$eeditor,$eauthor.
700 1# $aRivera, Frank G.,$eauthor.
700 1# $aCruz, Isagani R. ,$eauthor.
700 1# $aPerez, Tony,$eauthor.
700 1# $aMabanglo, Ruth Elynia S.,$eauthor.
700 1# $aFlorentino, Alberto S.,$eauthor.
700 1# $aCleto, Luna Sicat,$eauthor.
700 1# $aGamo, Sheila Noreen Lopez,$eauthor.
700 1# $aDe Mesa, Njel,$eauthor.
700 1# $aEvasco, Eugene Y.,$eauthor.
700 1# $aBucoy, Layeta P.,$eauthor.
--Compilation by more than one creator

RDA: 6.27.1.3 Collaborative Works

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Collaborative Works
If two or more persons, families, or corporate bodies are
collaboratively responsible for creating the work (see RDA
19.2.1.1), construct the authorized access point representing the
work by combining (in this order):

a) the authorized access point representing the person (see
RDA 9.19.1), family (see RDA 10.11.1), or corporate body
(see RDA 11.13.1) with principal responsibility

b) the preferred title for the work (see RDA 6.2.2).

Examples:

100 1# $aDe Dios, Luz A.,$eauthor.
245 10 $aLiteratura ng iba't ibang rehiyon sa Pilipinas /$cLuz A. De
Dios [and three others].
700 1# $aChu, Elvira S.,$eauthor.
700 1# $aOrnos, Petra S.,$eauthor.
700 1# $aMartinez, Maria C.,$eauthor.
--This book may have 4 authors on the title page, but if the table of
contents does not attribute different chapters to each person,
then the work is a collaboration.

100 1# $aBautista, Leodegario SM.,$eauthor.
245 10 $aMathematics of investment /$cLedegario SM. Bautista
[and four others].
700 1# $aDe Lara, Carmelita G.
700 1# $aGorospe, Normita B.
700 1# $aHilario, Christie R.
700 1# $aNaval, Victoria C.
-- A collaboration will be identified by the first named creator,
even if there are more than three, and even if they are not named
on the title page, and the preferred title for the material in hand.

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RDA: 2.4 Statement of Responsibility For U.P. Thesis and Dissertations, include name of
adviser of the thesis.

Example:

100 1# $aVillena, Frederick B.,$eauthor.
245 10 $aInfluences of prior physicochemical
stresses on the subsequent heat inactivation of
Escherichia coli 0157 :$b#7 in mildly heated
mixed young - and mature - coconut liquid
endosperm /$cFrederick B. Villena ; Alonzo A.
Gabriel, adviser.

Omit field of activity of the person, profession or
occupation, and affiliation.

RDA: 2.4.1.4 Recording Statements of Responsibility RDA: 2.4.1.4 Recording Statements of
Optional Omission Responsibility
Abridge a statement of responsibility only if this can be done Examples:
without loss of essential information. Do not use a mark of
omission (…) to indicate such an omission. Always record the first 245 10 $aRural women of the Asian countries
name appearing in the statement. When omitting names from a /$cIsabel Rojas-Aleta.
statement of responsibility naming more than one person, etc., --NOT 245 10 $aRural women of the Asian
apply the instructions at RDA 2.4.1.5 countries /$cIsabel Rojas-Aleta, Ph.D.

245 10 $aNot for profit accounting :$bMBA 531
/$cFrank Venezia.
--NOT 245 10 $aNot for profit accounting :$bMBA
531 /$cDr. Frank Venezia, The College of Saint
Rose, School of Business.

100 1# $aWard, Humphry,$cMrs.,$d1851-1920,
$eauthor.

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245 14 $aThe marriage of William Ashe /$cbyMrs.
Humphry Ward ; illustrated by Albert Sterner.

100 1# $aFlavier, Juan M.,$eauthor.
245 10 $aParables of the barrio/ $cJuan M.
Flavier.
Resource: Dr. Juan M. Flavier

but

100 1# $aSeuss, Dr.,$eauthor.
245 14 $aThe cat in the hat /$cby Dr. Seuss.

--Add title of address if necessary to identify a
person and the omission would leave only a
person’s given name or surname.

RDA: 2.4.1.5 Statement Naming More Than One Person, Etc. For Filipiniana and Foreign publications, adopt the
Optional Omission optional omission rule and transcribe all creators
If a single statement of responsibility names more than three and contributors in tag 7XX.
persons, families, or corporate bodies performing the same
function (or with the same degree of responsibility), omit any but Example:
the first of each group of such persons, families, or bodies. 100 1# $aBrigino, Aurea S.,$eauthor.
Indicate the omission by summarizing what has been omitted in a 245 10 $aPhilippine art and culture /$cAurea S.
language and script preferred by the agency preparing the Brigino [and two others] ; contributing writers,
description. Indicate that the summary was taken from a source Sharon Mapa-Arriola [and five others] ; book
outside the resource itself coordinators, Manuel Agustin Z. Singson, Loen M.
Vito.
-- No Rule of Three 700 1# $aDe La Paz, Cecilia S.,$eauthor.
700 1# $aHernandez, Eloisa May P.,$eauthor.
700 1# $aArriola, Sharon Mapa,$econtributor.
700 1# $aCanta, Marilyn R.,$econtributor.

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700 1# $aFajardo, Brenda V.,$econtributor.
700 1# $aFlores, Patrick D.,$econtributor.
700 1# $aLico, Gerald A.,$econtributor.
700 1# $aRespino, Norma A.,$econtributor.
700 1# $aSingson, Manuel Agustin Z.,$ebook
coordinator.
700 1# $aVito, Loen M.,$ebook coordinator.

100 1# $aBeyard, Michael D.,$eauthor.
245 10 $aDevelopment retail entertainment
destinations /$cprincipal authors, Michael D.
Beyard [and four others].
700 1# $aBraun, Raymond E.,$eauthor.
700 1# $aMcLauglin, Herbert,$eauthor.
700 1# $aPhillips, Patrick L.,$eauthor.
700 1# $aBald, Andre,$econtributor.

RDA: 2.4.1.8 Noun Phrases Occurring with a Statement of
Responsibility
If a noun or noun phrase occurs with a statement of responsibility,
treat the noun or noun phrase as part of the statement of
responsibility.

Examples:

245 14 $aThe magic circle /$cdrawings by Gilbert Daroy.

245 10 $aStella and other friendly ghosts /$cessays by Pantoja
Hidalgo.

245 10 $a Characters from Dickens /$cdramatised adaptations by
Barry Campbell.

245 10 $a Roman Britain /$cresearch and text by Colin Barham. Page 45 of 108
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245 14 $aWest wind /$cpoems and prose poems [by] Mary Oliver.
-- If there is no "by" on the title page, add [by] to clarify the
statement.

245 10 $aDolphy :$bhindi ko ito narating mag-isa /$cas told to
Bibeth Orteza.

245 10 $aMarketing research /$ctext and cases by H. W. Boyd and
Ralph Westfall.

246 _ _ $a M CORE IF Varying Form of Title

use appropriate indicators RDA: 2.3.6 Variant Title
and subfield codes Scope:
A title associated with a resource that differs from a title recorded
(R) as the title proper, a parallel title proper, other title information,
parallel other title information, earlier title proper, later title
First Indicator proper, key title, or abbreviated title.
Note/added entry controller
0 - Note, no added entry Unchanged.
1 - Note, added entry
2 - No note, no added entry Examples:
3 - No note, added entry
245 10 $aRules implementing the code of conduct and ethical
Second Indicator standards for public officials and employees and Republic Act No.
Type of title 6713.
# - No type specified 246 13 $aCode of conduct and ethical standards for public officials
0 - Portion of title and employees.
1 - Parallel title
2 - Distinctive title 245 00 $a1000 years of Irish poetry :$bthe Gaelic and Anglo-Irish
3 - Other title poets from pagan times to the present.
4 - Cover title 246 3# $aOne thousand years of Irish poetry :the Gaelic and Anglo-
5 - Added title page title Irish poets from pagan times to the present.

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6 - Caption title
7 - Running title 245 00 $aNAHRO 1976 directory.
8 - Spine title 246 3# $aNational Association of Housing and Redevelopment
Officials 1976 directory.
250 ## $a
(R) 245 10 $aAmoung the trees /$cby Irene Thompson.
First Indicator 246 3# $iCorrected title:$aAmong the trees.
# - Undefined
Second Indicator M CORE Edition Statement Do not include “First edition” (meaning 1st edition
# - Undefined published) but include its “First Canadian Edition”
RDA: 2.5.1.4 Recording Edition Statements (meaning 1st edition published in Canada).
Transcribe an edition statement as it appears on the source of
information except capitalization. 250 ## $aFourth edition, International student
revised edition.
--Source: 250 ## $aFourth Edition,
INTERNATIONAL STUDENT REVISED EDITION.

RDA: 1.8 Numbers Expressed as Numerals or as Words
When recording numbers expressed as numerals or as words in a
transcribed element, transcribe them in the form in which they
appear on the source of information.

Examples:

250 ## $aFourth edition, revised and enlarged.

250 ## $aFourth edition, International student revised edition.

250 ## $aSixth edition.
-- Source: SIXTH EDITION

250 ## $a3a. edicion.

250 ## $aVersion IX.

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264 #0 $a$b$c RDA: B.4 Transcribed Elements
(R) For transcribed elements, use only those abbreviations found in
the sources of information for the element.

Examples:

250 ## $aWorld's classics ed., New ed. rev.
--Source: World's classics ed., New ed. rev.

250 ## $a10. Aufl..
-- Source: 10. Aufl.

250 ## $a3rd ed..
-- Source: 3rd ed.

250 ## $a2e.
-- Source: 2e

M CORE IF Production Statement Remainder of edition statement:
--Do not adopt RDA 2.5.3 (Parallel Designation of
RDA: 2.7 Production Statement Edition); RDA 2.5.4 (Statement of Responsibility
Scope: Relating to the Edition); RDA 2.5.5 (Parallel
Statement of Responsibility Relating to the
Edition); RDA 2.5.7 (Parallel Designation of a
Named Revision of an Edition); RDA 2.5.8
(Statement of Responsibility Relating to a Named
Revision of an Edition); and RDA 2.5.9 (Parallel
Statement of Responsibility Relating to a Named
Revision of an Edition)

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264 #1 $a$b$c A production statement is a statement identifying the place or
(R) places of production, producer or producers, and date or dates of
production of a resource in an unpublished form.

Production statements include statements relating to the
inscription, fabrication, construction, etc., of a resource in an
unpublished form.

--See also RDA 2.8 Publication Statement examples below.

RDA: 21.2 Producer of an Unpublished Resource
Record a producer of an unpublished resource, if considered
important for access.

Example:
264 #0 $aQuezon City :$bCollege of Education, University of the
Philippines Diliman,$c2013.
502 ## $aThesis (M.A. Educational Psychology)--University of the
Philippines Diliman,$dOctober 2013.

100 1# $aChong-hui, Park,$d1917- ,$eauthor.
245 10 $aOur nation's path :$bideology of social reconstruction
/$cby Park Chung Hee.
264 #0 $a[Place of production not identified] :$b[producer not
identified],$c1962.
500 ## $aMimeographed copy.

M CORE Publication Statement Catalogers are strongly encouraged to supply
RDA: 2.8 Publication Statement these elements.

RDA: 2.8.2 Place of Publication

RDA: 2.8.2.3 Recording Place of Publication

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