Material Control System Operation Manual (For Material Controller) [English]

Material Control System

(MACS) Operating Instructions (For Material Controller)

November 24, 2015
Engineering Information Technology Department
Project IT Support Group

Table of Contents

Introduction

Usage at the Construction Site

Operating Procedure

1. Data Preparation 8. Return and Storage

2. Receiving 9. Inventory Management
3. Inspection of Delivery 10. Storage Area Transfer
4. RIR Creation 11. Defect Material Report
5. UOS&D Report Creation 12. Progress Management
6. UOS&D Corrective Measure 13. Information Search
7. Issuance to Erection Group 14. Attachments Reference

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Introduction

Information on shipments from various countries,
products delivered to the site from
local makers, products delivered from third-country overseas makers,
and products sent from Japan.

Receiving products at Site, inspection of materials and issuance.

MACS is a stand alone material management system
which performs receiving, inspection and issuance of materials
based from shipment data created by upper class system.

Advantages
Efficient material management, no more loss of material and
faster search of materials.
With the use of Report Creation Function, work is efficiently planned.

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Usage at Construction Site

FTK Material Control System

Receiving Inspection Issuance

Package

Worker

UOS&D Report RIR

Receiving Inspection Report

Automatic creation in the system

For the created electronic data from upper level, MACS can automatically create material
management log book at Site and perform receiving/inspection/issuance processes.

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System Login

Double-click the
icon in Desktop

Read-only Read and Edit

Only members can edit

Data Registration Authority: Data Registration (update),
Report Output

Administrator Rights: Report Output, Revision Permitted,
UsePr rIDogarensds Graph Creation
Password Input

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
Issue Request/Result Quantity Confirmation (ex. Received, etc.)

8. Return and Storage Material Return Material Search
Returned Material Status Confirmation (ex. Storage Area, etc.)

9. Inventory Management Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

10.Storage Area Transfer Transfer
Storage Area Change
14. Attachment Reference
11. Defect Material Report Incident Report

Storing loss/damaged Invoice Package
Corrective measure
Jumps to target page Attachment Reference and Registration

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1. Data Preparation

Shipment data delivered by each business establishment are Return to Main Menu

transmitted automatically to a local server.

The result of automatic import of shipment information are confirmed.

If automatic delivery fails, manual download operation can be performed.

Manual registration of Packing List is possible. (Revision of import data is possible)

Main Office Site

From Soft-copy file Automatic Shipment
Japan Delivery Information
Shipment (Everyday) Import Result
3rd Country Information
Overseas Check

Local Makers Delivery Failure

(Web Registration) Manual Import

P/L (hard-copy)

Local Makers Manual P/L
Registration
(Not Web Registration)

By DHL, etc. Packing List Manual data
registration

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1-1. Automatic Import Result Check

Automatic import check of shipment data is confirmed.

Site

Auto-import
Fail

Manual
import

Manual P/L
registration

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1-1. Automatic Import Result Check

Automatic import check of shipment data is confirmed.

Site

Auto-import
Fail

Manual
import

Manual P/L
registration

Select “Cancel” to cancel data import.

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1-1. Automatic Import Result Check

Automatic import check of shipment data is confirmed.

Site Select “History” tab.

Auto-import
Fail

Manual
import

Manual P/L
registration

Select “Cancel” to cancel data import.

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1-1. Automatic Import Result Check

Automatic import check of shipment data is confirmed.

Site Select “History” tab.

Auto-import If Data import error occurs, the following message is displayed.
Fail
If it failed on the latest date, please perform
Manual manual download.
import
(No problem even if the latest date has gone by.)
Manual P/L
registration

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1-2. Manual Data Import

Site FTK Project Support System
FTK MACS
Auto-import
Fail Download

Manual Shipment
import Information

Manual P/L Import
registration

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1-2. Manual Data Import 13

Import shipment information to FTK MACS.

Site

Auto-import
Fail

Manual
import
Manual P/L
registration

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

1-2. Manual Data Import

Import shipment information to FTK MACS.

Site

Auto-import
Fail

Manual
import

Manual P/L
registration

Select “Cancel” to cancel data import.

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1-2. Manual Data Import

Import shipment information to FTK MACS.

Site Select “File Registration” tab.

Auto-import
Fail

Manual
import

Manual P/L
registration

Select “Cancel” to cancel data import.

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1-2. Manual Data Import

Import shipment information to FTK MACS.

Click the Update button to complete the save data on the sysSteelmec. t “File Registration” tab.
(At this point, it is not yet reflected in the system.)
Site
Click the Brows Button.
Auto-import
Fail

Manual
import

Manual P/L
registration

Select the Shipment data.
Select “Cancel” to cancel data import.

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1-2. Manual Data Import

Import shipment information to FTK MACS.

Site Once to return to the menu,
and then transition to Import screen again.
Auto-import
Fail

Manual
import

Manual P/L
registration

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1-2. Manual Data Import

Import shipment information to FTK MACS.

Site Shipment Information Manual Import
Complete
Auto-import
Fail Once to return to the menu,
and then transition to Import screen again.
Manual
import Imports the shipment data saved.

Manual P/L
registration

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1-3. Manual P/L Registration(Import Data Revision)

Manual registration of Packing List is performed. (Revision of import is possible)

Site

Auto-import
Fail

Manual
import

Manual P/L
registration

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1-3. Manual P/L Registration(Import Data Revision)

Manual registration of Packing List is performed. (Revision of import is possible)

Site

Auto-import
Fail

Manual
import

Manual P/L
registration

No selected data: NEW (Create) All package information are displayed.
Data is selected: EDIT (Modify)
20
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1-3. Manual P/L Registration(Import Data Revision)

Manual registration of Packing List is performed. (Revision of import is possible)

From Japan, 3rd Country, Local Selecting “Disable” will not update automatically.
Input package information.
Site
Packing List Information Registration Complete
Auto-import
Fail

Manual
import

Manual P/L
registration

Input the stated information to the packing list. 21
If a packing list is in Excel format, copy-and-paste of the cells is possible.
Column title in Red (Yellow background cells) are required.

No selected data: NEW (Create)
Data is selected: EDIT (Modify)

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

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2. Receiving

Return to Main Menu

The received materials are stored.

Arrival Date and Storage Area are registered.

A complete list of accepted materials is created and distributed to Erection Group (per Instructor).

Refer to 12Progress Management – accepted material list

Storage Area Erection Group

Packing List List of Accepted
Materials
Matecon
23
Receiving
1. Arrival Date
2. Storage Area
3. Appearance State
4. Person-in-Charge

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2. Receiving

Arrival date and storage area of materials are registered.

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2. Receiving

Arrival date and storage area of materials are registered.

In case the received package is not found, creation of new package is necessary.
(proceed to P/L Registration screen) Refer to1.3 P/L Manual Registration (revision of import data)

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2. Receiving

Arrival date and storage area of materials are registered.

Select Not Arrived (not received). Searches non-received items.

Select target package.
Red font: Packages which were not received as scheduled.

In case the received package is not found, creation of new package is necessary.
(proceed to P/L Registration screen) Refer to1.3 P/L Manual Registration (revision of import data)

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2. Receiving

Arrival date and storage area of materials are registered.

Select the days after inspection Searches non-received items.
schedule (1-31) (DeSfaeuleltc)t. Not ArriveAdss(ingont sretocreaivgeeda)r.ea

Appearance check result
(select NG or blank)

Select target package.

Red font: Packages whichRweerceenivotinregceRiveesdualst scheduled.
Registration Complete

Receiving Person-in-Charge Arrival Date

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2. Receiving

Add-on: Package search through bar-code reading.

Can search using bar code
reading method.

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2. Receiving

Add-on: Package search through bar-code reading.

Can search using bar code
reading method.

Can read package number using 29
bar code reader. (Packages from
Nagasaki Japan only)

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2. Receiving

Add-on: Package search through bar-code reading.

Read bar codes of packages are displayed. 30

Can read package number using
bar code reader. (Packages from
Nagasaki Japan only)

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

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3. Inspection of Delivery Return to Main Menu

Matecon Storage Area

inspect Storage Area
for UOS&D Items
Packing List
32
Inspection
1. Check result (UOS&D)
2. Storage Area
3. Person-in-Charge

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3. Inspection of Delivery 33

Register check result.

Check Result

Select package

OK
NG

Register
UOS&D

Register Inspection
Information

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3. Inspection of Delivery

Register check result.

Select Received in Status. Searches the Received Data.

Check Result

Select package

OK Select the Package.

NG

Register
UOS&D

Register Inspection
Information

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3. Inspection of Delivery

Register check result.

Select Received in Status. Searches the Received Data.

Check Result Select UOS&D material.
Select the Package.
Select package

OK

NG

Register
UOS&D

Register Inspection
Information

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3. Inspection of Delivery

Register check result.

Check Result For what it is used.

Select package Select UOS&D material.

OK

NG Set UOS&D category Select Storage Area Input UOS&D Input UOS&D quantity
Description
Register
UOS&D Materials with UOS&D report will not be issued.
(Stock amount is also not included)
Register Inspection
Information

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3. Inspection of Delivery

Register check result.

Check Result For what it is used.

Select package

OK In case there is a change,
set the storage area again.
NG
SSeeletcUt OthSe&inDspceactetegdoriytem Select Storage Area Input UOS&D Input UOS&D quantity
Register
UOS&D (also select the registered UOS&D) Description

Register Inspection Inspection Result (with UOS&D)
Information
MaterialsRweitghisUtrOatSio&nDCroempoprltewteill not be issued.

(Stock amount is also not included)

Check Person-in-Charge Inspection Date

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

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4. RIR Creation

Return to Main Menu

UOS&D Report Creation

Matecon Matecon Manager

RIR Creation RIR
Creation Date
Creator OK OK

RIR Attached

RIR

Inspector’s OK OK Signed after
signature confirmation

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4. RIR Creation

Create RIR (Receiving Inspection Report).

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4. RIR Creation

Create RIR (Receiving Inspection Report).

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4. RIR Creation

Create RIR (Receiving Inspection Report).

Inspection
complete

RIR
records

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4. RIR Creation

Create RIR (Receiving Inspection Report).

Set filters like inspection date to
narrow the search.

Inspection Select the package.
complete
Extract the package.

RIR RIR Output (RIR Information is registered simultaneously)
records
RIR Person-in- RIR Date
Charge Created

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4. RIR Creation RIR Number
UOS&D Information
RIR Sample UOS&D Category
UOS&D No.
Logo and Project Name
*Editable MHPS Matecon’s
Project Name (shorten) Signature Column
*Editable *Editable

I/V No. 44
Vendor Name
Inspection Information
Package No.
Received Date
Inspection Date

Freight Documents Entry
Column

Inspector’s Signature
Column
*Editable

Remarks Column

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

Input filters like Inspection Date and RIR
No. to narrow the search.

Select the RIR.

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

Input filters like Inspection Date and RIR
No. to narrow the search.

Select the RIR.

Select the data.

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

Select the data.

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

Clicking the filename will Can be deleted.
open the stored file.

Signed RIR (Scanned Data)
Registration Complete

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4. RIR Creation

Signed RIR (scanned data) are stored in the system.

oCplieckninCwthgilelilcthkosieptnoegfrineletdhtnhefaeilmaeft.ietleaw.chilel d file icon Can be deleted.

Signed RIR (Scanned Data)
Registration Complete

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