Material Control System Operation Manual (For Material Controller) [English]

System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

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5. UOS&D Report Creation

Return to Main Menu

Matecon Matecon QA & QC Section
Manager Manager Manager
UOS&D
Report Creation UOS&D Report UOS&D Report UOS&D Report
Creation Date
Creator OK OK OK OK OK OK OK OK OK

Attached
UOS&D Report

UOS&D Report

OK OK Register to Corrective
PMT Measures are
Inspector’s Signed after discussed with
Signature Signed after confirming
confirming UOS&D report the person
UOS&D report concerned

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5. UOS&D Report Creation

Create UOS&D Report.

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5. UOS&D Report Creation

Create UOS&D Report.

Input filters like RIR No. and
Package No. to narrow the search.

Select the UOS&D List.

Prioritizes and makes UOS&D Report before registering the inspection result. 54
Creates UOS&D Report while inspecting the materials.

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5. UOS&D Report Creation

Create UOS&D Report.

Input filters like RIR No. and Package
No. to narrow the search.

Input detailed information.
Select the UOS&D List.

UOS&D Report Output (Detailed information
is registered simultaneously)

UOS&D Report Creation UOS&D Report Date Created
Person-in-Charge

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5. UOS&D Report Creation Reference No.
Received Date
UOS&D Report Sample RIR No.

Logo, Project Name UOS&D Information
*Editable ID No.
Description
Project Name (shorten) QTY
*Editable UOS&D Category
UOS&D No.
Detailed Information
B/L No. Freight Documents Information
AWB No.
TWB No. MHPS Matecon’s Signature
D/O No. *Editable
Package No.
Invoice No. MHPS QA&QC Manager’s
P/O No. Signature
Suppliers Name *Editable

Inspector’s Signature MHPS QA&QC Manager’s
*Editable Comments
*Editable
Corrective Measure
Contents MHPS Matecon’s Signature

Inspector’s Signature (After corrective measure)
*Editable
(After corrective measure)
*Editable MHPS QA&QC Manager’s

Shortage / Overage Signature
(assumption)
(After corrective measure)
Work Flow
*Editable *Editable 56

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5. UOS&D Report Creation

Signed UOS&D Report (scanned data) are stored in the system.

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5. UOS&D Report Creation

Signed UOS&D Report (scanned data) are stored in the system.

Input filters like UOS&D No. and
Package No. to narrow the search.

Select the UOS&D List.

Signed UOS&D Report (Scanned Data)
Registration Complete

Signed UOS&D Report (scanned data) is stored in the
system. (Registration and reference method is the same as
with RIR) Refer to RIR Creation

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 58

System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 59

6. UOS&D Corrective Measure

Return to Main Menu

Storage Area Matecon Matecon QA&QC
Manager Manager

Corrective Measure UOS&D Report UOS&D Report
Details
Replacement OK OK OK OK OK OK
Corrective
Low Standard’s Measure Contents Attached OK OK OK OK OK OK
Storage Area UOS&D Report
Date Corrected
Storage Area
Person- in-

Charge

UOS&D Report Register to
PMT
Signs after OK OK OK
confirming OK OK Signs after
Corrective confirming Signs after
Replacement Repair Corrective confirming
Measures Measures Corrective
Measures
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60

6. UOS&D Corrective Measure

Register corrective measures and storage area.

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6. UOS&D Corrective Measure

Register corrective measures and storage area.

Select “OPEN” in
UOS&D Status.

Select filters like UOS&D No. to narrow the search.

Click the UOS&D List. Low standard materials are displayed.
Check the corrected material.

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6. UOS&D Corrective Measure

Register corrective measures and storage area.

Select “OPEN” in
UOS&D Status.

Corrective Measures Complete
(Issuability depends on the Corrective Measures Contents)

Select filters like UOS&D No. to narrow the search.

Corrective Measure Contents Low standard materials are displayed.
(may vary on each UOS&D) Check the corrected material.
Un -issuable

Received ReplacCemliceknttshe UOS&D List.

Stocks
Repair

Input Corrected Qty Set Storage Area
Date Corrected
Corrective Measure
Person-in-Charge

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6. UOS&D Corrective Measure

Store the signed corrective measures in UOS&D Report (scanned data) in the system.

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6. UOS&D Corrective Measure

Store the signed corrective measures in UOS&D Report (scanned data) in the system.

Select “CLOSE” in
UOS&D Status.

Input filters like UOS&D No. to narrow the search.

Click the UOS&D List.

Signed Corrective Measures in UOS&D Report (Scanned Data)
Registration Complete

Store the confirmed corrective measure in UOS&D Report
(scanned data) in the system. (Registration method: Same
with RIR) Refer to 4. RIR Creation

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 66

7. Issuance to Erection Group

Return to Main Menu

Erection Group Matecon

Attached
Request for
Material Issuance

Issue Request Issue Result
1. Issue Date 1. Issue Date
2. Issue Quantity 2. In-Charge
3. Requester
4. In-Charge

Storage Area

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7. Issuance to Erection Group

Issue Date, Issue Qty, Requester of Request for Material Issuance is registered. (Issue Request)

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7. Issuance to Erection Group

Issue Date, Issue Qty, Requester of Request for Material Issuance is registered. (Issue Request)

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7. Issuance to Erection Group

Issue Date, Issue Qty, Requester of Request for Material Issuance is registered. (Issue Request)

List of
stocks

Issue
Request

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7. Issuance to Erection Group

Issue Date, Issue Qty, Requester of Request for Material Issuance is registered. (Issue Request)

Input filters to narrow search.

Issue Request Registration Complete

List of Select Issue Request Material
stocks
Extract Issue Select Erection Group Issue Date(Req.)

Request Material

Issue Request Delivery Point Issue Request Quantity
Request

Select Subcon and in-charge of Issue Request. Issue Request Date 71

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7. Issuance to Erection Group

Store Request for Material Issuance (scanned data) in the system.

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7. Issuance to Erection Group

Store Request for Material Issuance (scanned data) in the system.

Select Request (default) Input filters like Requester and
Erection Group to narrow the search.

Request for Material Issuance (Scanned Data)
Registration Complete

Select Issue Request

Store the Request for Material Issuance
(scanned data) in the system. (Registration
method is same with RIR) Refer to 4. RIR

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7. Issuance to Erection Group

Register issue results. (Issue)

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7. Issuance to Erection Group 75

Register issue results. (Issue)

Select Request (default) Input filters like Requester and
Erection Group to narrow the search.

Select Issue Request

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

7. Issuance to Erection Group

Register issue results. (Issue)

Select Request (default) Input filters like Requester and
Erection Group to narrow the search.

Select Issue Material If partial issue, change the qty.
Selec(tMIsuslutiepleR-esqeuleecstt)

Issue Result Registration Complete

Subcon Requester Name (Optional)

Company Issue Person-in-Charge Issue Date

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

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8. Return and Storage Return to Main Menu

Erection Group Matecon

Request for Return Storage Area
Material 1. Return Date
Returning 2. Return Material
3. Return Quantity
4. Storage Area
5. Damage

Storage Area

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8. Return and Storage

Register the machinery or device of Return Material.

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8. Return and Storage

Register the machinery or device of Return Material.

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8. Return and Storage

Register the machinery or device of Return Material.

Select the Return Material.

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8. Return and Storage

Register the machinery or device of Return Material.

Return and Storage of Material Return Material Info
Registration Complete Return Quantity
Return Area
Select the Return Material. MNS No.
Remarks

Damage Receiver
Broken: Un- issuable
Not Broken: Issuable Returned by and
Person-in-Charge

Return Date 82

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8. Return and Storage

Register the Bulk Products or Materials of Return Material.

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8. Return and Storage

Register the Bulk Products or Materials of Return Material.

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8. Return and Storage

Register the Bulk Products or Materials of Return Material.

Return and Storage of Material
Registration Complete

Return Material Info
Return Quantity
Return Area
MNS No.
Remarks

Damage Receiver
Broken: Un- issuable
Not Broken: Issuable Returned by and
Person-in-Charge

Return Date 85

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 86

9. Inventory Management

Return to Main Menu

Matecon Manager Matecon Inventory Result
1. Good Quantity
Instruct inventory work Inventory List Creation 2. Damage Quantity
3. Unsatisfy, Transferred
List up inventory 1. Select inventory materials Material Registration
(Area, Order/Unit No.) 2. Creation Date
3. Person-in-Charge Storage Area

Attached Inventory List Stock Confirmation

Inventory List 87

OK OK Inventory List inventory

Signed inventory OK OK
after confirmation
Signed after inventory

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9. Inventory Management

List up inventory materials (inventory plan).

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9. Inventory Management

List up inventory materials (inventory plan).

During inventory, issuance and transfer of materials may cause
the stock quantity to appear strange. Please observe caution.

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9. Inventory Management

List up inventory materials (inventory plan).

Inspected

Inventory

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9. Inventory Management

List up inventory materials (inventory plan).

Input filters to narrow the search.

Inspected Attention message is displayed during registration.
Select inventory materials
Inventory
Extract the inventory materials.
91
Inventory List Creation (Inventory Plan
Registration Complete)

Inventory Person-in-Charge Inventory Creation Date

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

9. Inventory Management Logo
*Editable
Inventory List Sample
Inventory Result
Inventory Plan Info OK Material Count
List No. NG Material Count
List Creation Date Remarks
Inventory Date
Material Condition
Order, Unit, etc. Remarks Column
MHPS Matecon’s
Inventory List Signature Column
List No. *Editable
Description
Part No. 92
UOS&D
Incident Report
QTY
Storage Area

Inventory Person-in-
Charge Signature
Column
*Editable

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

9. Inventory Management

Register inventory result. (Actual inventory)

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9. Inventory Management

Register inventory result. (Actual inventory)

Input filters like inventory list
creation date to narrow the search.

Select the inventory list.

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9. Inventory Management

Register inventory result. (Actual inventory)

Input filters like inventory list
creation date to narrow the search.

Select the inventory list. Input inventory result
OK Material Count
Inventory Result NG Material Count
Registration Complete Remarks

In case Storage Area In case of defect
is different, refer to material, refer to
10 Storage Area 11 Defect
Transfer Material Report

Inventory Person-in-Charge Inventory Date

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9. Inventory Management

Finished inventory list (scanned data) is stored in the system.

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9. Inventory Management

Finished inventory list (scanned data) is stored in the system.

Select ”Complete” in Status field. Input filters like inventory date to narrow the search.

Select the inventory list.

Finished Inventory List (Scanned Data)
Registration Complete

Finished inventory list (scanned data) is stored in the
system. (Same method with RIR)
Refer to RIR

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System Use Procedure

1. Data Preparation Import
2. Receiving Shipment data import
3. Inspection of Delivery
Receiving / Inspection
Receiving Date, Storage Area
Inspection Information

4. RIR Creation RIR 12. Progress Management
5. UOS&D Report Creation RIR Output
6. UOS&D Corrective Measure Progress Report & Various Lists
UOS&D List Progress Management, result/follow -up list
UOS&D Report Output
Corrective Measure 13. Information Search

7. Issuance to Erection G. Issue BQ History
8. Return and Storage Issue Request/Result Quantity Confirmation (ex. Received, etc.)
9. Inventory Management
10.Storage Area Transfer Material Return Material Search
11. Defect Material Report Returned Material Status Confirmation (ex. Storage Area, etc.)

Inventory Contract Spare Parts List
Inventory (List Creation) Contract Spare Parts/Special Tools Management

Transfer 14. Attachment Reference
Storage Area Change
Invoice Package
Incident Report
Storing loss/damaged Attachment Reference and Registration
Corrective measure

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 98

10. Storage Area Transfer

Return to Main Menu

Register the number of quantity transferred and where it came from.

Storage Area A Storage Area B

Matecon 99

Information Changed
1. Quantity Transferred
2. Transferred From
3. Transfer Date
4. Person-in-Charge

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved.

10. Storage Area Transfer

Register the quantity transferred and where it came from.

© 2014 MITSUBISHI HITACHI POWER SYSTEMS, LTD. All Rights Reserved. 100