Digital
Digital
Citizen
Citizen
Computational
Computational
Thinker
Thinker
Empowered
Innovative Empowered
Innovative
Learner
Designer Learner
Designer
Knowledge
Knowledge
Constructor
Constructor
Technology
Technology
Explorer
Explorer
Robot
Robot
Programmer
Programmer
Second Edition
ICTECH
Computing
D e v el oped By:
EdTech Department
The City School
Acknowledgements
Project Lead
General Manager Education Technology
Project Team
EDTECH Department
&
Regional Computing Curriculum Leaders
Group Head Office: 31 – Industrial Area, Guru Mangat Road,
Gulberg III, Lahore, Pakistan.
Ph: +92 (42) 111 444 123
Fax: +92 (42) 35773065
Website: www.thecityschool.edu.pk
The entire computing curriculum is mapped with the attainment levels of the
UK National Curriculum, ICDL and ISTE Student Standards 2017-2018.
ICDL
All rights reserved. No part of this publication may be reproduced or transmitted in any part by any
means at any time.
Learning the Basics ...........................................................................................................................9
1.1. Creating Shortcut on Desktop .........................................................................................................................................................................................10
1.2. Important Desktop Shortcuts ...........................................................................................................................................................................................11
1.3. File Compression .........................................................................................................................................................................................................................12
1.4. Exploring File Properties........................................................................................................................................................................................................13
1.5. Recycle Bin .......................................................................................................................................................................................................................................14
1.6. Changing Date and Time .....................................................................................................................................................................................................16
1.7. Protecting Computer Againtst Virus and Malware ........................................................................................................................................16
Working with Text ..............................................................................................................................20
able of Contents
2.1. What is Word Processing .....................................................................................................................................................................................................21
2.2. Getting Started with MS Word 2016 .............................................................................................................................................................................21
2.3. Text Formatting in MS Word ..............................................................................................................................................................................................23
2.4. Zoom In and Zoom Out.........................................................................................................................................................................................................27
2.5. Advanced Formatting in Word ........................................................................................................................................................................................29
2.6. Bullets and Numbering in Word .....................................................................................................................................................................................31
2.7. Inserting Shapes in Document.........................................................................................................................................................................................32
2.8. Working with Images in MS Word.................................................................................................................................................................................33
2.9. Image Enhancement ................................................................................................................................................................................................................37
2.10. Text Wrapping ...............................................................................................................................................................................................................................39
2.11. Spelling and Grammar Check ..........................................................................................................................................................................................41
T 2.12. Use of Thesaurus ........................................................................................................................................................................................................................42
2.13. Saving and Printing Document .......................................................................................................................................................................................43
Email and Communication ............................................................................................................48
3.1. What is an Email ..........................................................................................................................................................................................................................49
3.2. Email Fundamentals .................................................................................................................................................................................................................50
3.3. Getting Started with MS Outlook ...................................................................................................................................................................................51
3.4. Forwarding an Email Message ........................................................................................................................................................................................53
3.5. Formatting an Email Message .........................................................................................................................................................................................53
4
3.6. Email Attachments .....................................................................................................................................................................................................................54
3.7. Replying, Forwarding and Saving an Email Message .................................................................................................................................55
4. Coding Turtle .................................................................................................................................60
4.1. What is FMS Logo .......................................................................................................................................................................................................................61
4.2. Getting Familiar with Turtle Commands ..................................................................................................................................................................62
4.3. Drawing a Square .......................................................................................................................................................................................................................63
4.4. REPEAT Command ....................................................................................................................................................................................................................64
able of Contents
4.5. Changing PEN and SCREEN Colour ............................................................................................................................................................................65
Glossary ...................................................................................................................................................70
T
5
What is ICTECH Computing?
The ICTech (Innovation in Curriculum through Technology) Curriculum is based on the
best practices in learning and teaching with technology to improve higher order thinking
skills of students to prepare them for their future in a competitive global job market. In
this curriculum, technology is used as a tool to integrate 21st century competencies and
expertise such as communication, leadership, critical thinking, complex problem solving
and collaboration in different subjects.
Structure of Book
• Learning the Basics: important features of an operating system and techniques to get
started with working on computer.
• Working with Text: basics of word processing and document creation.
• Email Communication: fundamentals of communicating through an email software
• Coding Turtle: basics of programming and computational thinking
Book Features
Student Learning Outcomes
These appear at the start of each chapter and define the skills students will be equipped
with after completing the lesson.
ISTE Student Standard Coverage
These represent the ISTE student standards covered in each chapter. A complete
description of ISTE student standard can be found here.
Chapter Opener
These appear at the start of every chapter and are designed to grasp learners
attention related to the topic. Chapter openers consist of useful bits of information
related to the topic.
Checkpoint
Checkpoints are learning bits that appear within the chapter at different stages to
reinforce the important learning concepts.
Food for Neurons
Food for neurons consist of fun facts or trending news about the topic. These appear
within each chapter.
Let’s Review
Each chapter ends with the key learning points that provide a complete overview of
the chapter.
Chapter Highlights
Key terms appearing throughout the chapter are highlighted to draw learner’s attention.
My Word Bank
Word bank appears at the end of each chapter and is the collection of technical words
used throughout the chapter.
Glossary
Contains the important terminology covered in the book.
Protecting Your Computer
from Damage
Don't eat food while using your computer as oil and crumbs can get
between the keys and cause damage or attract bugs.
Try to keep animals away from the computer to avoid their fur or
feathers from getting inside and causing problems.
Leaving a computer visible in the car is an invitation to thieves! A car
sitting in the sun can also get very hot which can cause the batteries
inside electronics to explode.
Placing heavy objects on a computer can cause warping, and damage
the keys, screen or the electronic circuitry.
When bringing your laptop indoors on a snowy day, don't turn it on
immediately. Instead, let it warm to room temperature first.
A laptop bag greatly reduces the risk of
damage while transporting or storing
the laptop.
Learning the Basics
Protecting Your Computer
from Damage
Don't eat food while using your computer as oil and crumbs can get
between the keys and cause damage or attract bugs. Student Learning Outcomes
After going through this chapter, students will be able to:
Try to keep animals away from the computer to avoid their fur or 1. Learn the process of creating program shortcuts on the computer desktop
feathers from getting inside and causing problems.
2. Learn shortcut keys related to the computer desktop
3. Zip files and folders to save storage space
4. Unzip files and folders at the desired location
Leaving a computer visible in the car is an invitation to thieves! A car
sitting in the sun can also get very hot which can cause the batteries 5. View detailed information about any file and folder
inside electronics to explode. 6. Understand the purpose of recycle bin
7. Change the date and time of the computer
8. Learn about computer viruses
Placing heavy objects on a computer can cause warping, and damage
the keys, screen or the electronic circuitry. ISTE Student Standard Coverage
Creative
When bringing your laptop indoors on a snowy day, don't turn it on Empowered Communicator
Learner
immediately. Instead, let it warm to room temperature first.
1a 1d 6d
A laptop bag greatly reduces the risk of
damage while transporting or storing
the laptop.
The City School 2021-2022
1.1. Creating Shortcut on Desktop
The simplest way to create a desktop shortcut for your favourite program is to right-click
on its .exe file and select Send to > Desktop (create shortcut). You will see that its shortcut
has been created on your Windows desktop.
If you instead select Create Shortcut, its shortcut will be created in the same location. You
can then drag and drop into your desired folder location.
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1.2. Important Desktop Shortcuts
Learning the Basics
shift delete D
Delete the selected Display the desktop Open or close start
item and move it to menu
recycle bin
M E L
Minimize all windows Opens file explorer Lock computer or switch
users
alt tab ctrl alt tab ctrl
Switch between open Use arrow keys to switch Change the size of icons
items between open items on desktop
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P
Maximize the window Minimize the window Choose a presentation
display mode
1.3. File Compression
If you are running short on hard drive space, you can save precious free space by creating
compressed folders that automatically compress every file and folder that you put into
them. Zipped (compressed) files take up less storage space and can be transferred to
other computers more quickly than uncompressed files.
Zip File or Folder
1. In Windows, navigate to the file/folder you
want to zip, and right-click it.
2. On the menu that pops up, roll your mouse
over Send to, then click Compressed
(zipped) folder.
Unzip File or Folder
1. In Windows, navigate to the zipped
(compressed) file you want to Unzip, and
right-click it. On the menu that pops up,
roll your mouse over Open with, then click
Windows Explorer.
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Learning the Basics
2. You will then see the contents of the zip file. Click the file and drop it on your
desktop, or another file location. The contents of the file will be unzipped, and
you can then use it as needed.
1.4. Exploring File Properties
To access the properties of a file or folder, right-click on it and select Properties.
1. General: This first tab shows the file’s type (database file-.accdb), its size (988KB),
the program that opens it (Microsoft Access), and the file’s location (C:\Users\Hp\
Documents).
2. Security: On this tab, you control permissions, which rules are determining who can
access the file and what they can do with it.
3. Details: This tab holds details about a file. On digital photos, for example, includes the
artist, album title, year, track number, genre, length, and similar information.
4. Previous Version: After you set up the Windows File History backup system, this tab
lists all the previously saved versions of this file, ready for retrieval with a click.
Difference between file and folder
Files store data, while folders store files. A folder can also contain
other folders and other folders.
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1.5. Recycle Bin
The Recycle bin is similar to a trashcan available in every house. The Recycle Bin is used
by Windows computer; to store deleted/trash items. It temporarily stores files and folders
before they are permanently deleted. You can open the Recycle Bin by double-clicking the
icon on the Windows desktop.
When it is empty, the icon is an empty recycle bin. If it
contains one or more items, the icon changes to a recycle
bin with papers in it.
You can move items to the Recycle Bin by either dragging
them to the Recycle Bin icon or by selecting the items and
pressing the Delete key. You may also right-click an item
and select Delete from the pop-up menu.
Deleting Files and Folders
To delete a file or folder, select the file and hit Delete on your keyboard. Alternatively,
right-click or tap and hold it and select Delete from the right-click menu.
In Windows 7 however, a pop-up will appear asking you if you are sure you want to delete
the file. When you click Yes, it will go to the Recycle Bin. You can choose to cancel the
action by clicking No. You can also select multiple items and delete them.
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If you want to delete a file, you can
bypass the Recycle Bin altogether
by selecting a file or files and
hitting Shift + Delete on your
keyboard. You will immediately see Learning the Basics
this
confirmation pop-up, asking if you
are sure you want to permanently delete the selected file.
Remember, when you do this, the file or folder you selected is deleted
permanently and cannot be found in the Recycle Bin for easy restoration.
Restore Files and Folder
When you open the Recycle Bin, you see
a list with all the files and folders you have
deleted. In Windows 8.1 and Windows 10, if
you want to use a file again, you can select it
and then click or tap Restore the selected file
on the Restore group from the Manage section of the ribbon. You can also right-click
or tap and hold on the selected files and then click or tap Restore. The restored file
will be automatically moved in its source location from where it was deleted.
Empty Recycle Bin
In the Recycle Bin, you can select the files
that you want to delete permanently and
hit Delete on your keyboard. That way you
can delete some files and keep others. If
you are sure you want to get rid of all your
deleted items permanently, you can choose
to empty the Recycle Bin. Right-click or tap
and hold on it and then click or tap Empty Recycle Bin.
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You will get another popup, asking for
confirmation. Press Yes to empty the Recycle
Bin or No to leave it as it is. In Windows 8.1
and Windows 10, when you open the Recycle
Bin, you can find a button for emptying it on
the ribbon. Clicking or tapping it will have the
same effect as described above.
1.6. Changing Date and Time
1. Use Start > Control Panel > Date and Time.
2. Click on Change date and time to get the Date and Time
menu.
3. Click on Change time zone and select your time zone.
4. When you have the correct time zone, check that the time
displayed in the Date & Time tab
is correct. If not, change it and
click Apply.
5. When complete, click on OK.
6. You must exit the clock program
and start it again for your
changes to take effect.
1.7. Protecting Computer Against Viruses and Malware
Humans are not the only things that get sick from
time to time. Different viruses and malware also affect Checkpoint
computer’s performance. Viruses and malware are
programs that can attack computers, tablets, phones Recycle Bin temporarily stores files and
folders before they are permanently
deleted.
and other digital devices. Hitting Shift + Delete can permanently
delete files and folders from Recycle
Bin.
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Viruses aim to take over your device without your
permission. They can cause damage by:
• accessing your financial data
• destroying your personal data
• damaging your hard disk Learning the Basics
• slowing down your device or causing crashes
and instability
• using your internet connection for malicious
intent
• using your computer as a vector to spread itself
Research the best anti-virus software for your computer, and install and keep them
up-to-date for protection against all kinds of viruses and malware.
Avast antivirus Sophos Malwarebytes
Norton antivirus Macafee Bitdefender
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Let’s Review
1. You can save up space by creating compressed folders that automatically
compress every file and folder that you put into them.
2. Zipped (compressed) files take up less storage space and can be transferred to
other computers more quickly than uncompressed files.
3. The recycle bin is used by Windows computer; to store deleted/trash items. It
temporarily stores files and folders before they are permanently deleted.
4. You can move items to the Recycle Bin by either dragging them to the recycle
bin icon or by selecting the items and pressing the Delete key.
5. If you want to delete a file, you can bypass the Recycle Bin altogether by
selecting a file or files and hitting Shift + Delete on your keyboard.
6. Virus can damage your computer in following ways:
• accessing your financial data
• destroying your personal data
• damaging your hard disk
• slowing or even crashing your device down
• slowing down your network or internet connection
My Word Bank
File properties
Zip files
File
Desktop shortcut Antivirus
Icon
Recycle bin
Folder
Virus
Date and time Malware
18
Types of Documents that
You can Create
Brochure Resume Report
Memo Inviation card Flyer
Working with Text
Student Learning Outcomes
After going through this chapter, students will be able to:
1. Apply and work with basic text formatting and alignment techniques in MS word
2. Zoom in and out of the document in MS word
3. Familiarize with advance document formatting techniques by applying page borders
and shading on text and paragraphs
4. Organize text by creating bulleted and numbered list
5. Insert images in documents and modify them in various ways such as applying picture
styles, borders, text wrap and adjusting their position in document
6. Proofread the document by using spelling and grammar check option in word
7. Use thesaurus feature of MS Word to find similar meaning words
8. Save the document
9. Print the document
ISTE Student Standard Coverage
Empowered Innovative Creative
Learner Designer Communicator
1a 1d 4b 6a 6b 6d
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2.1. What is Word Processing
Word processing is the preparation of a
text document, either manually or using a
machine. The computer is the most popular
word processing machine. A computer word
processing program allows us to type, edit or
change text, add a variety of features to it
and print it out.
2.2. Getting Started with MS Word 2016
Microsoft Word 2016 is a word processing application that
allows you to create a variety of documents, including
letters, resumes, and more. In this chapter, you’ll learn
how to navigate the Word interface and learn to create
documents and format them as per your requirements.
The Word Interface
When you open Word for the first time, the Start Screen will appear. From here, you’ll be
able to create a new document, choose a template, and access your recently edited
documents. From the Start Screen, locate and select Blank document to access the Word
interface.
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1. The ribbon: contains all of the commands you will need to perform common tasks in
Word. It has multiple tabs, each with several groups of commands.
2. Quick access toolbar: lets you access common commands no matter which tab is
selected. By default, it includes the Save, Undo, and Redo commands.
3. Command group: each group contains a series of different commands. Simply click
any command to apply it.
4. Microsoft account: from here, you can access your Microsoft account information, view
your profile, and switch accounts.
5. Ruler: makes it easier to make alignment and spacing adjustments.
6. Document pane: this is where you type and edit text in the document.
7. Page and word count: shows the number of words and pages in your document.
8. Document views: allows to view document in read, print or web layout form.
9. Zoom control: click and drag the slider to use the zoom control.
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2.3. Text Formatting in MS Word
The quality of a document can be easily improved by changing its appearance. ext
Most word processing programs allow users to apply various styles and formatting
to text. Let’s now try out a few of these formatting methods in Microsoft Word.
Changing the Font Typeface Working with T
The shape of text changes according to the font typeface. There are different font
typefaces available for you to use in Microsoft Word. Different computers have
different font styles. The fonts available on your computer will be listed in the Font
list, which is available on the Formatting toolbar.
1. Highlight the text of which you want to
change the font typeface.
2. Select a suitable Font typeface from the
drop-down Font list on the Formatting
toolbar.
Changing the Font Size
You can change the size of the text in your document by selecting a size from the Font
Size list.
1. Highlight the text of which you want to
change the size.
2. Select a suitable size from the drop-down
Font Size list on the Formatting toolbar, or
type in a value inside the box.
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Font Styles
Font styles can be applied to draw attention to
various sections of text. To apply different font
styles, select the text and click on a suitable
style button on the Formatting toolbar.
Bold will make the text extra Italic makes letters a little Underline applies a line
dark. slanted. under the text.
Formatting Toolbar
1. All of the above formatting can also be applied to text by using
the menu options.
2. Highlight the text of which you need to change the formatting.
3. Select Font from the Format menu. The Font dialogue box will
then appear. It contains the formatting options that you can
select.
Text Alignment
Microsoft Word allows you to set the position of text
on the page. This is called aligning the text. You can
apply four different horizontal alignments to the
text in your documents. Select the text or paragraph
and apply your desired alignment by clicking the
appropriate button.
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Align left (Ctrl+L): aligns your content to the left
margin. Left alignment is used for body text and ext
makes it easier to read the text.
Align center (Ctrl+E): center your content on the Working with T
page. Center alignment is mostly used for quotes
and headings.
Align right (Ctrl+R): mostly used for small section
of content, such as text in a header or footer
Justify text: distributes text evenly between the
margins. Justified alignment gives your document
clean look and crisp edges.
Indentation
Adding indentation to text adds structure to your document by allowing you to separate
information. Whether you’d like to move a single line or an entire paragraph, you can use
the tab selector and the horizontal ruler to set tabs and indents.
Word allows to indent the first line of a paragraph (called a first-line indent) as books do
to distinguish paragraphs. Indent the second and subsequent lines of a paragraph from
the left margin (called a hanging indent) to create a properly formatted bibliography.
Indent the entire paragraph any amount from the left and right margins (called left
indents and right indents) to separate quoted passages.
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Indenting Paragraph Lines
1. Click the View tab, and then select the Ruler
checkbox to display the Ruler.
2. Click the paragraph or select multiple paragraphs
to indent:
3. To change the left indent of the first line, drag the
First-line Indent marker.
4. To change the indent of the second and
subsequent lines, drag the Hanging Indent marker. To change the left indent for all lines,
drag the Left Indent marker.
5. To change the right indent for all lines, drag the Right Indent marker.
6. As you drag a marker, the dotted guideline helps you accurately position the indent. You can
also press and hold Alt to see measurements in the ruler.
First line indent: the first line Hanging indent: when the Right Indent: indents the
of a paragraph is indented first line is not indented paragraph on the right by
more than the other lines in while all the subsequent the amount you choose.
the paragraph. lines of the paragraph
are indented from the left
margin of the page.
Quick Tip
You can indent using the Tab key. You can indent the first line of a paragraph
by clicking at the beginning of the paragraph, and then pressing Tab. You can
indent the entire paragraph by selecting it, and then pressing Tab
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Indenting Paragraph
1. Click the paragraph, or select ext
multiple paragraphs to indent. Click
the Home tab.
2. Click the Increase Indent button
or Decrease Indent button Working with T
to move the paragraph right or left
one-half inch.
You can change the indentation from
paragraph window as well.
1. Select the Paragraph group’s
dialogue box launcher and select
the First line in the Special drop-
down menu.
2. Use the increment arrows to adjust
the length of the indent. Select the
OK button to save your selection(s)
and close the Paragraph dialogue box.
2.3. Zoom In and Zoom Out
Zoom allows you to view the document closer or farther away. The document can be
displayed as One Page, Multiple Pages or Page Width (Document page displayed on the
whole screen). When your document is zoomed in or out in Microsoft Word 2016, it will
not affect the size at which the document prints. It will only affect the size at which it is
displayed on your screen.
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1. Open your document in Microsoft Word. Click the View tab at the top of the window
2. Click the Zoom button in the Zoom section of the navigational ribbon. Note that you
can also select to click the 100% button to return to the default zoom level.
3. Select one of the preset zoom options, or click inside of the Percent field and manually
specify the zoom amount. Click OK after you are done to apply your selected zoom
setting.
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2.4. Advanced Formatting in Word
Checkpoint ext
In this section, we will explore advanced text
formatting techniques to make your document Microsoft Word 2016 is a word
processing application that allows to
look more professional and aesthetically create a variety of documents
Font styles can be applied to draw
pleasing. attention to various sections of text. Working with T
Indentation adds structure to the
document.
Applying Borders on Text
To enhance the appearance of the text in a paragraph, you can quickly add a border
and shading to selected text.
1. Select the paragraph text you want to format and select the Home tab.
2. To apply border to the text, select the Border option from the Paragraph
command group.
3. Select a border style from the drop-down list to apply on your text.
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Applying Shading on Text
1. Select the paragraph text you want to format
and click the Home tab.
2. Click the Shading button arrow, and then click
to select the shading colour you want to apply
to the selected text.
Applying Border and Shading on Paragraphs
1. Select the paragraph you want to format. Click the Home tab.
2. Click the Borders button arrow, and then click Borders and Shading.
3. Click to select the type of Setting you want for your border. Click to select the type of
Style. Apply any other options you want.
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4. To apply shading on paragraph, select the shading tab and apply your desired
paragraph shading. ext
Working with T
2.5. Bullets and Numbering in Word
Bullet points are used to draw attention to important
1
information within a document so that a reader can 2 3
identify the key issues and facts quickly.
Creating a Bulleted List in Word
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down
arrow next to the Bullets command. A menu
of bullet styles will appear.
3. Move the mouse over the various bullet
styles. A live preview of the bullet style will
appear in the document. Select the bullet
style you want to use. The text will be
formatted as a bulleted list.
Word v/s PowerPoint
MS word is used for documents like letters, forms, etc whereas PowerPoint
is used to make presentation for various purposes.
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Creating a Numbered List in Word
When you need to organize text into a numbered list, Word offers several numbering
options. You can format your list with numbers, letters, or Roman numerals.
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down arrow next to the Numbering command. A
3. menu of bullet styles will
appear.
4. Move the mouse over
the various numbering
styles. A live preview of the
numbering style will appear
in the document. Select the
numbering style you want to
use.
5. The text will be formatted as
a numbered list.
2.6. Inserting Shapes in Document
Microsoft Word allows you to insert various shapes into your document. For example, you
could place a circle around important information in a document. If you use Word to
create posters, cards, newsletters, or other types of publications, you may want to insert
various types of shapes to add visual interest to your documents.
1. Click the Insert tab in the Ribbon and
then click the Shapes button in the
Illustrations group. Roll your mouse
pointer over the shape that you want to
insert, and then click it to select it.
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2. Your mouse pointer will appear as a black cross-hair + when you place it back
over the document. Decide where you want the graphic to appear in your ext
document, and then click and drag across the area in the document where you
Working with T
want the object to appear. The object will then be inserted into your document.
When drawing the object, you can hold down the Shift key as you click and drag
while drawing to create a perfect version of the selected shape.
2.7. Working with Images in MS Word
Adding clip art and pictures to your document can
be a great way to illustrate important information or
add decorative accents to existing text. You can insert
images from your computer or search Microsoft’s
extensive selection of clip art to find the image you
need. Once an image has been inserted, you can
format text to wrap around the image.
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Inserting Images in Word
1. Put your mouse pointer where you want to insert a picture into your document.
Click on the Insert Tab and move the mouse pointer in the illustrations group and
click over the Picture button.
2. The Insert Picture dialogue box opens where you can select any picture available in
your computer. And click the Insert button available in the Insert Picture dialogue box.
3. Now you will see your selected image is inserted into your document at your desired
location.
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4. If your image is too large or too small, then you can drag one of the corners to
make the image smaller or larger.
ext
Working with T
5. You can also rotate the picture in different angles by just clicking on the rotate
button.
6. Double click on the inserted picture in your document then Word will give you several
options for formatting the picture in the Format tab. Such as picture style, arrange the
picture, rotate picture according to angle and corrections effect.
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Cropping Picture
When you crop an image, a part of the picture is removed. Cropping may be helpful
when a picture has a lot of content and you want to focus on only part of it.
1. Select the image you want to crop. The Format tab appears. On the Format tab,
click the Crop command.
2. Cropping handles will appear around the image. Click, hold, and drag a handle to
crop the image. Hit enter or click the crop command to crop the image
Adding Border to Images
1. Select the picture you want to add a border to,
then click the Format tab.
2. Click the Picture Border command.
3. A drop-down menu will appear.
4. From here, you can select a colour, weight
(thickness), and whether or not the line is dashed.
5. The border will appear around the image.
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2.8. Image Enhancement
MS Word offers several options for changing ext
the way images appear in your document. For
example, you can add a frame, make image Every year the U.S. uses
corrections, change the image’s colour or nearly 3.7 million tons of Working with T
brightness, and even add some stylish artistic paper – that is more than
700 billion sheets
effects. These options are located in the Adjust
and Picture Styles groups on the Format tab.
When you are ready to make adjustments or experiment with the look of an image, select
the picture and choose one of these options from the Format tab:
Correction
This command is located in the Adjust
group. From here, you can sharpen or
soften the image to adjust how blurry
or clear it appears. You can also adjust
the brightness and contrast, which
controls how light or dark the picture
appears.
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The City School 2021-2022
Colour
This command is located in the
Adjust group. From here, you can
adjust the image’s saturation (how
vivid the colours are), tone (the
temperature of the image from cool
to warm), and colouring (changing
the overall colour of the image).
Artistic Effects
This command is located in the
Adjust group. From here, you can
add artistic effects such as pastels,
watercolours, and glowing edges.
Picture Style
This group contains a variety
of styles you can apply to your
pictures, such as frames, borders,
and soft edges.
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2.9. Text Wrapping
When you insert an image, you may notice that it is difficult to move it exactly ext
where you want. This is because by default the image is in line with the text. If you
want to move the image freely, you will usually need to choose a different text
wrapping setting. The text wrapping for an image is set to In Line with Text. You will Working with T
need to change the text wrapping setting if you want to move the image freely or if
you want the text to wrap around the image more naturally.
1. Select the image you want to wrap text around. The Format tab will appear on the
right side of the Ribbon.
2. On the Format tab, click the Wrap Text command in the Arrange group. A drop-down
menu will appear.
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The City School 2021-2022
3. Hover the mouse over the various text-wrapping options. A live preview of the text
wrapping will appear in the document. When you have found the text-wrapping option
you want to use, click it. Alternatively, you can select More Layout Options... to fine-tune
the layout.
4. The text will wrap around the image. You can now move the image if you want. Just
click, hold, and drag it to the desired location.
Predefined Text Wrapping
1. Select the image you want to move. The Format
tab will appear on the right side of the Ribbon.
2. On the Format tab, click the Position command
in the Arrange group.
3. A drop-down menu of predefined image
positions will appear.
4. Select the desired image position. The image will
adjust in the document, and the text will wrap
around it.
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2.10. Spelling and Grammar Check
When we prepare documents, we sometimes & ! ext
make mistakes. Two common types of mistake
are spelling mistakes and grammar mistakes. ?
By default, Microsoft Word checks spelling and
grammar automatically as you type, using wavy Working with T
red underlines to indicate possible spelling
problems and wavy green underlines to indicate
possible grammatical problems. These mistakes
can be corrected using an inbuilt spelling and grammar feature. Following are the
steps to run spelling and grammar check:
1. From the Review tab, click the Spelling & Grammar command.
2. The Spelling and Grammar pane will appear. For each
error in your document, Word will try to offer one or
more suggestions. You can select a suggestion and click Checkpoint
Change to correct the error. If the program finds spelling Zoom allows you to view the document
closer or farther away.
mistakes, a dialogue box appears with the first misspelt Bullet points are used to draw attention
to important information within a
word found by the spelling checker. document.
Cropping allows to focus only on part of
the picture.
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3. Word will move through each error until you have reviewed all of them. After
the last error has been reviewed, a dialogue box will appear confirming that the
spelling and grammar check is complete. Click OK.
2.11. Use of Thesaurus
A thesaurus helps you to find words with similar meanings
(synonyms). It also shows antonyms words. An antonym is a
word with the opposite meaning.
1. Select the word in your document that you want to check. Click Thesaurus on the
Review tab.
2. You will see multiple options of the words having a similar meaning.
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The City School 2021-2022
3. To replace your selected word with your desired word from the suggested list,
press the down arrow key in front of the desired word and click Insert.
ext
Working with T
2.12. Saving and Printing Document
To save the document follow the procedure below:
1. Click the File tab at the top-left corner of the window.
2. Click the Save As button in the column at the left side of the window.
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The City School 2021-2022
3. Select Browse and choose the location where you wish to save the .doc file. Enter
a file name for the document, click the Save button at the bottom-right corner of
the window to complete the process.
To print the document, follow the procedure below:
1. Select the File tab. Backstage view will appear.
2. Select Print. The Print pane will appear. Navigate to the Print pane and select the
desired printer.
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The City School 2021-2022
3. Enter the number of copies you want to print. Select any additional settings if
needed. Click Print.
ext
Working with T
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Let’s Review
1. Word processing is the preparation of a text document, either manually or using a machine.
2. Microsoft Word 2016 is a word processing application that allows you to create a variety of
documents, including letters, resumes, and more.
3. The shape of text changes according to the font typeface.
4. Font styles can be applied to draw attention to various sections of text.
5. Setting the position of text in the document is called text alignment.
6. Indentation allows you to structure your document by allowing you to separate information.
7. Zoom allows you to view the document closer or farther away.
8. Bullet points are used to draw attention to important information within a document
9. Adding clip art and pictures to your document can be a great way to illustrate important
information or add decorative accents to existing text.
10. Cropping may be helpful when a picture has a lot of content and you want to focus on only
part of it.
11. Image enhancement options in word allow add a frame, make image corrections, change
the image’s colour or brightness, and even add some stylish artistic effects.
12. To move the image freely around the document, use text wrapping settings.
My Word Bank
Image enhancement Text alignment
Word processing Image tone
Image crop Align left
Typeface
Text wrapping
Justify text
Font style Brightness
Align right
Contrast
Indentation
Hanging indent Saturation
46
Tips for the
Perfect Email
Title
Hello
Email and
Communication
Student Learning Outcomes
After going through this chapter, students will be able to:
1. Understand the key benefits of using email
2. Understand the components of an email address
3. Familiarize with MS Outlook interface
4. Send an email message to many people at the same time
5. Format, reply to and attach file with an email message
6. Save an email message as a draft
7. Check spelling and grammar before sending/forwarding an email
8. Forward a received email to many people
9. Download the file attached with the email
10. Take the printout of the received/sent email
11. Understand how to stay safe and what to do in different situations
12. Understand the safety rules of the Internet
ISTE Student Standard Coverage
Empowered Digital Global
Learner Citizen Collaborator
1a 1d 2b 7a
The City School 2021-2022
3.1. What is an Email
Email is short for electronic mail. Similar to a letter, it
is sent via the internet to anyone. In computing, email
is a network service that allows two or more people to
communicate with one another through messages that
are sent and received from a computer or any similar
device. Email is an excellent tool for communicating
with other users over the Internet. In addition to
messages, email allows users to send and receive pictures, videos (small), documents, and
other media by way of attachments.
Key Benefits of Email
Quick: your friend receives your e-mail as soon as they go online and collect
their mail.
Secure: it is likely to be encrypted.
Low cost: many free solutions available.
One email can be sent to more than one person at a time.
Sharing: photos, documents, and other files can be attached to an email so
that more information can be shared.
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The City School 2021-2022
Email is one of the widely used features of the Internet, which helps communication to run
fast, reliable, and on time.
An email message contains the sender’s email address, the receiver’s email address,
subject, and text message. To send an email it only takes one computer with an internet
connection and software such as Microsoft Outlook, or Google Mail (GMail) to send and
receive emails.
3.2. Email Fundamentals
Understanding your email address
peter@gmail.com
{ {
username domain name
An email address has two components separated by “@” symbol
Username: on the left side of @ separator is the username.
Domain name for the host server: the portion to the right of @ symbol identifies the
server or hostname or network that manages your e-mail. It is sometimes also called the
email server.
In the example email address above, peter is the username and hotmail.com is the
domain name.
What Does the To, Cc, and Bcc Mean in an Email Message?
When composing an email, you will be presented with 3 To
fields: To, Cc and Bcc.
To: contains the email address of the person you would
like to send an e-mail to. Cc
Cc: stands for carbon copy. Any email address written
on this list will get a copy of your email that you’ve Bcc
composed including the person in the To field. If you
50
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