Danette Anthony Reed International President & CEO
CONFERENCE REGISTRATION GUIDE Table of Contents Greetings..................................................................................................................................3 Conference Schedules & Reminders ................................................................... 9 Conference Attire...................................................................................................... 14 Conference Seating..................................................................................................15 Conference Deadline Checklist........................................................................16 Links & Deadlines for Conference Forms.........................................................17 Registration Materials ...................................................................................................19 Onsite Check-In Information........................................................................... 20 Conference Payment Information................................................................23 Hotel Information............................................................................................................26 Hotel Reservations ...................................................................................................27 Suite Requests (for Basilei Only).....................................................................28 Travel Information ..........................................................................................................29 Charter Bus Information......................................................................................29 Airport/Flight Information ..................................................................................29 Ride App Services .....................................................................................................29 Taxi Service ................................................................................................................... 30 SEPTA (Local Public Transportation)............................................................31 AMTRAK...........................................................................................................................32 Hotel Parking...............................................................................................................33 Health & Special Accommodations Information...................................... 34 Health Checklist.........................................................................................................35 Essential Items Checklist .....................................................................................36 Wheelchair & Scooter Rentals..........................................................................37 Local Hospitals & Urgent Care Facilities....................................................37 Workshops Institutes & Other Programs .......................................................38 Workshop Descriptions ........................................................................................39 Financial Officers’ Certification Training..................................................44 Graduate Advisors Certification Training ................................................ 45
F.I.R.S.T. Leadership Development ............................................................... 47 Ruth C. Easley Graduate Leadership Institute Ethel Hedgemon Lyle Undergraduate Leadership Academy Sponsorship Information..........................................................................................48 Corporate Sponsorship Opportunities...................................................... 49 Soror Sponsorship Opportunities ..................................................................52 Chapter Awards, Exhibits & Display Information ......................................55 Chapter Awards Submission Form...............................................................56 Exhibits & Display Showcase Information................................................58 Souvenir Journal ..............................................................................................................59 Additional Conference Information ...................................................................62 Diamond, Pearl, Gold, Silver Luncheon .....................................................63 Step Show Registration Information.......................................................... 64 Events & Activities Fliers .............................................................................................69
Greetings Sorors of the North Atlantic Region! With excitement and pride, I welcome you to the 92ndNorth Atlantic Regional Conference (NARC) in Philadelphia for the inaugural regional conference of the F.I.R.S.T. Administration, where “F.I.R.S.T. Love” will be the theme of the day! Over the last several months, the sorors of Cluster II have worked diligently to plan an unforgettable pink and green experience. I want to express my appreciation for the hostess chapters who have worked tirelessly under the leadership of Soror Janelle C. McIntyre, Conference Chairman; our Vice Chairmen, Sorors Marcia Shepherd Baker (Social), Jacqulynn Broughton Hugee (Program), and Tamika Davis-Cannon (Operations); our Undergraduate Experience Vice Chairmen, Sorors Camryn Briscoe and Mesha Hester; Soror Ashley Session, Conference Secretary; Soror Alexxis Sanchious, Conference Vice Secretary; Soror Shirelle Ripetta, Treasurer, and Soror Kristina Fripps, Financial Secretary. The 92nd NARC will provide ample opportunity to Fellowship with one another; explore Innovations in chapter leadership and operations; pay Respect to the rich legacy of Alpha Kappa Alpha, and to one another, in the birthplace of our nation; Serve those in need throughout the Philadelphia community; and Thrive, soaring together as sisters. The North Atlantic Region has met about a dozen times in Philadelphia, dating back to our second regional conference in 1931. I am proud to bring us back once again to the city that visionary Founder Ethel Hedgemon Lyle called home, as does this conference’s Honorary Chairman, Living Legend Evelyn Sample-Oates, our 31st North Atlantic Regional Director, to conduct the business of Alpha Kappa Alpha Sorority, Incorporated®. Guided by Supreme Basileus Danette Anthony Reed, we are primed for Soaring to Greater Heights in Service and Sisterhood. In between plenary sessions, workshops, and celebratory events, please make time to meet new friends and sorors and reconnect with others, both within your chapters and across the region. These last few years have shown how much we need each other. The strength and enduring legacy of our sisterhood live within each one of us. I look forward to greeting you in the City of Brotherly Love and Sisterly Affection! Together, we will make it an informative and heartwarming experience to remember. Sisterly Serving You F.I.R.S.T., Elicia Pegues Spearman, Esq. North Atlantic Regional Director 3
Corporate Office - 5656 S. Stony Island Avenue - Chicago, IL. 60637 - (773) 684-1282 - Fax (773)288-8251 Alpha Kappa Alpha Sorority, Incorporated® Greetings Sorors of the North Atlantic Region, It is my pleasure to invite you to register to attend the 92nd North Atlantic Regional Conference! Under the leadership of your North Atlantic Regional Director Soror Elicia Pegues Spearman, we are excited to witness how you are Soaring to Greater Heights of Service and Sisterhood in your local communities and across the world with “F.I.R.S.T. Love.” Attending your regional conference is so important to your development as a soror of Alpha Kappa Alpha Sorority, Incorporated® and to your personal growth as well. Through the Soaring to Greater Heights of Service and Sisterhood administration, the foundation initiative – “Strengthening Our Sisterhood” begins with you! Anchored in unity and guided by our founding principles, our collective efforts will propel our organization forward. From fully engaging and learning during each plenary session to participating in essential training and workshops offered during your conference, you will deepen your commitment to our beloved Alpha Kappa Alpha and ensure our collective success to be of “service to all mankind.” Regional conferences are designed to deliver our key initiatives and international programs of service as we prepare you to SOAR! Your investment of time and energy is priceless, and I thank you for your endeavors to advance our sisterhood. Thank you for your commitment and ongoing support. Sorors, make plans now to attend the 92nd Regional Conference! Soaring to Greater Heights with you, Soror Danette Anthony Reed Supreme Basileus OFFICE OF: Danette Anthony Reed Supreme Basileus 4
Greetings Sorors of the Notable North Atlantic Region, Welcome to the 92nd North Atlantic Regional Conference (NARC) in Philadelphia, Pennsylvania! It is my honor to serve as Conference Chairman and work alongside the sorors of Cluster II under the leadership of North Atlantic Regional Director Elicia Pegues Spearman to bring you a Notable conference experience! The theme for this year’s conference is: “F.I.R.S.T. Love: Serving You F.I.R.S.T. in the City of Brotherly Love and Sisterly AKAfection” The NARC Steering Committee has spent months planning a conference that matches the energy and enthusiasm we’ve seen from the onset of the F.I.R.S.T. administration. North Atlantic sorors can expect an exciting agenda supporting the F.I.R.S.T. pillars of: • Fellowship – through events and activities to make you smile, laugh, dance, step, dine and reconnect with one another; • Innovation – through workshops, institutes and leadership academies focused on building tools to enhance chapter operational excellence and personal development; • Respect – by honoring the legacy of our beloved Founder Ethel Hedgemon Lyle and her deep ties to the city of Philadelphia; • Serve – through the numerous service projects planned to benefit the Philadelphia community; and • Thrive – under the guidance of both our Regional Director and Supreme Basileus as we “SOAR to Greater Heights in Service and Sisterhood”. Get ready, Sorors! From dining and entertainment to historical landmarks, we’re fortunate to be meeting in a city with so much to see and do. We’ve planned a number of activities in partnership with local venues and organizations to help you experience all Philadelphia has to offer. So, I encourage you to take advantage of every opportunity to go out and paint the city pink and green. Sorors, we promise the 92nd North Atlantic Regional Conference will be a F.I.R.S.T. class experience you will LOVE! We can’t wait to roll out the pink carpet and see you in Philadelphia. Until then… Sisterly Serving You F.I.R.S.T., Janelle C. McIntyre Conference Chairman 5
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Janelle C. McIntyre Conference Chairman Elicia Pegues Spearman, Esq. North Atlantic Regional Director 7
92nd NORTH ATLANTIC REGIONAL CONFERENCE CONTACTS Elicia Pegues Spearman, Esq. North Atlantic Regional Director Janelle C. McIntyre Chairman [email protected] Jacqulynn Broughton Hugee Vice Chairman, Program [email protected] Tamika Davis-Cannon Vice Chairman, Operations [email protected] Marcia Shepherd Baker Vice Chairman, Social [email protected] Camryn Briscoe Vice Chairman, Undergraduate Experience [email protected] Mesha Hester Vice Chairman, Undergraduate Experience [email protected] Ashley Session Conference Secretary [email protected] Alexxis Sanchious Conference Vice Secretary [email protected] Shirelle Ripetta Treasurer [email protected] Kristina Fripps Financial Secretary [email protected] 8
Conference Schedules and Reminders 9
Conference Schedule & Reminders CONFERENCE SCHEDULE AT-A-GLANCE Subject to change Wednesday, March8, 2023 7:00 AM - 5:00 PM Registration Set-Up 12:00 PM - 10:00 PM Vendor Set-Up 5:00 PM - 7:00 PM Cluster II Host Chapters Early Registration Open 8:00 PM - 10:00 PM Sisterly Fellowship Event (TBD) 7:00 PM - 10:00 PM Conference Registration Open 7:00 PM - 10:00 PM NARC Office Open 8:00 PM - 10:00 PM Chapter Exhibit Set-Up 9:00 PM - 10:00 PM Welcome Rehearsal Thursday, March 9, 2023 7:00 AM - 9:45 AM Chapter Exhibit Set-Up 7:00 AM - 9:45 AM Vendor Set-Up 7:30 AM - 7:00 PM NARC Office Open 7:30 AM - 5:00 PM Diamond, Pearl and Golden Soror Lounge Open 7:30 AM - 10:00 PM Conference Registration Open 8:00 AM - 4:00 PM Graduate Advisors Certification 8:00 AM - 4:00 PM Financial Officers Certification 8:00 AM - 4:00 PM Parliamentary Institute 9:00 AM - 4:00 PM Ruth C. Easley Graduate Leadership Training Institute 9:00 AM - 4 :00 PM Ethel Hedgemon Lyle Undergraduate Leadership Academy 9:50 AM - 10:00 AM Vendor Ribbon-Cutting 10:00 AM - 10:00 PM Vendors Open 10
12:00 PM - 2:00 PM Sister-to-Sister Luncheon 2:30 PM - 3:30 PM First-Timer, New and Reactivated Forum 2:30 PM - 3:30 PM Presenters Plenary Tech Rehearsal 3:00 PM - 6:00 PM NARC Service Project 3:30 PM - 4:30 PM Political Forum 3:30 PM - 4:30 PM Facilitators & Recorders Orientation 4:00 PM - 5:00 PM Choir Rehearsal 4:30 PM - 5:00 PM General Members Meet and Greet 5:00 PM - 6:00 PM Basilei and Graduate Advisors Meet and Greet 5:30 PM - 6:30 PM Welcome Rehearsal 7:00 PM - 8:30 PM Public Meeting (Doors Open at 6:30 PM) 8:30 PM - 10:00 PM Public Meeting Reception 10:00 PM - 12:00 AM Concert (TBA) Thursday, March 9, 2023 (continued) 6:30 AM - 7:30 AM Fitness Event 6:30 AM - 8:15 AM Conference Registration Open (Closed during Plenary) 7:00 AM - 12:00 PM Diamond, Pearl and Golden Soror Lounge Open 7:00 AM - 7:30 AM Choir Rehearsal 7:30 AM - 7:00 PM NARC Office Open (Closed during Plenary) 7:30 AM - 8:15 AM General Members Meeting & Delegate Selection 8:30 AM - 11:30 AM First Plenary Session | Welcome & Rededication 11:30 AM - 2:00 PM NARC Service Project 11:30 AM - 2:45 PM Conference Registration Open (Closed during Plenary) 11:30 AM - 10:00 PM Vendors Open 11:45 AM - 2:45 PM Career Fair & Health Fair 12:00 PM - 2:30 PM Diamond, Pearl, Golden, Silver Luncheon Friday, March 10, 2023 11
2:00 PM - 2:30 PM Choir Rehearsal 3:00 PM - 4:30 PM Second Plenary Session 4:30 PM - 5:00 PM Invitation Rehearsal 4:30 PM - 10:00 PM Conference Registration 6:30 PM - 8:30 PM Regional Director’s Dinner 4:00 PM - 5:00 PM Choir Rehearsal 8:00 PM - 12:00 AM Casino Trip 9:00 PM - 12:00 AM Step Show and After Party Friday, March 10, 2023 (continued) 6:30 AM - 7:30 AM Fitness Event 7:00 AM - 8:30 AM EAF Breakfast 7:00 AM - 6:00 PM NARC Office Open (Closed during Plenary) 7:00 AM - 3:00 PM Diamond, Pearl and Golden Soror Lounge Open 7:00 AM - 9:00 AM Conference Registration Open 8:00 AM - 12:00 PM NARC Service Project 8:00 AM - 9:00 PM Vendors Open 8:45 AM - 10:15 AM Workshop Session I 10:30 AM - 12:00 PM Workshop Session II 12:15 PM - 2:15 PM Undergraduate Luncheon 2:45 PM - 3:15 PM Legacy Parade 3:30 PM - 5:30 PM Third Plenary Session 5:45 PM - 6:15 PM Invitation Rehearsal 7:00 PM - 9:00 PM Undergraduate Event 7:00 PM - 10:00 PM Dine-Around 7:00 PM - 9:30 PM Awards Gala 9:30 PM - 10:30 PM After Party Saturday, March 11, 2023 12
8:00 AM - 8:30 AM NARC Office Open 8:00 AM - 2:00 PM Vendors Open 8:30 AM - 9:30 AM Ivy Beyond the Wall Ceremony 9:30 AM - 10:30 AM Ecumenical Service 10:45 PM - 12:15 PM Fourth Plenary Session 2:00 PM - 3:30 PM NARC Host Cluster Appreciation Meeting Sunday, March 12, 2023 (continued) 13
CONFERENCE ATTIRE Friday, March 10, 2023 Pretty in Pink • Rededication Ceremony, Plenary Session & Luncheons: Business Attire: Dresses or Skirts Required, No Pants Permitted • Step Show: Casual/Paraphernalia/HBCU Attire • Regional Director’s Dinner: Roaring 20s Attire Saturday, March 11, 2023 Gorgeous in Green • EAF Breakfast: Green Business Attire with Pearls • Workshops, Plenary Session & Luncheons: Business Attire • Awards Gala: Formal Attire • Undergraduate Event: Casual Attire Sunday, March 12, 2023 Precious in Pearls • Ivy Beyond the Wall Ceremony: Ritual White Attire • Plenary Session: Business Attire • Ecumenical Service: Business Attire CONFERENCE ATTIRE HELPFUL TIPS Rededication: Friday, March 10, 2023 The Rituals Handbook states, “Appropriate attire for the occasion.” The Official Guide to Protocol states, “Rededication Ceremony attire should follow the local custom and be specified on the invitation.” Business Attire: Dresses or Skirts Required, No Pants Permitted "An appropriate seasonal dress or skirt suit, appropriate shoes, and hosiery are required. Pants, hats and boots are unacceptable." 14
CONFERENCE ATTIRE HELPFUL TIPS (continued) Ivy Beyond the Wall Ceremony: Sunday, March 12, 2023 Per the Rituals Manual (Revised 2022), Sorors wear conservative, solid seasonal white dresses or skirted suits with sleeves (without adornment, embellishment, color trim or edges), flesh tone or white hosiery, and seasonal white shoes. Jewelry worn should be conservative. A single strand of white pearls is appropriate but NOT MANDATORY, colored pearls (ex: pink and/or green) is not to be worn during any of the "All White Ceremonies". CONFERENCE SEATING Seating For Delegates Delegates will have a reserved seating area in all plenary sessions. Seating for Diamond, Pearl, Golden and Sorors Needing Special Accommodations Diamond, Pearl, Golden and Sorors needing special accommodations will have reserved seating at all plenary sessions and meal functions. If you require special accommodations, please complete the Special Accommodations Form included in the Registration Guide. We will make every effort to accommodate you. Seating for Chapters There is no reserved seating for chapters. 15
CONFERENCE DEADLINE CHECKLIST January 2023 1/2/23 Awards Judges Request Form 1/15/23 Choir/Musician Volunteer Form 1/15/23 Welcome Committee Volunteer Form 1/17/23 Chapter Awards Submission Fee 1/17/23 Graduate Advisors Certification I&II Application (due to Corporate) 1/26/23 Workshop Facilitator and Recorder Volunteer Form 1/28/23 Exhibits and Chapter Displays Form 1/31/23 Charter Bus Form 1/31/23 Suite Requests (Basilei Only) February 2023 2/1/23 Awards Gala Chapter Table Assignment Request (Basilei Only) 2/1/23 Ethel Hedgemon Lyle Undergrad Leadership Academy Registration Form 2/1/23 Ruth C. Easley Graduate Leadership Institute Registration Form 2/1/23 Souvenir Journal Ad Form 2/1/23 Special Accommodations Request Form 2/1/23 Wheelchair & Scooter Rental Form 2/3/23 Diamond, Pearl, Golden, Silver Luncheon Honoree Info Request Form 2/5/23 Step Show Registration Form 2/8/23 Ivy Beyond the Wall Ceremony Information Form 2/8/23 Sister-to-Sister Luncheon Form 2/10/23 Diamond, Pearl, Golden, Silver Luncheon Table Assignment Request Form 2/10/23 Fitness Activity Registration Form 2/10/23 Legacy Parade Registration Form 2/10/23 Undergraduate Luncheon Registration Form 2/22/23 Delegate Credential Request Form March 2023 3/1/23 Service Project Volunteer Sign-Up Form 3/11/23 Service Project Collection Form 16
Links & Deadlines for Conference Forms Form Title Links Deadline Awards Gala Chapter Table Assignment https://bit.ly/92AwardsChapterTable February 1, 2023 Awards Judges Request https://bit.ly/92AwardsJudge January 2, 2023 Chapter Award Submission Fee https://bit.ly/92ChapterAwardsSubmission January 17, 2023 Chapter Exhibits & Displays Registration https://bit.ly/92ChapterExhibit January 28, 2023 Charter Bus https://bit.ly/92CharterBus January 31, 2023 Choir/Musician Volunteer https://bit.ly/92Music January 15, 2023 Delegate Credentials https://bit.ly/92Delegate February 22, 2023 Diamond, Pearl, Golden & Silver (DPGS) Luncheon Chapter Table Assignments https://bit.ly/92DPGSTable February 10, 2023 Diamond, Pearl, Golden & Silver (DPGS) Honoree Information Request https://bit.ly/92DPGSHonoree February 3, 2023 Ethel Hedgemon Lyle Undergraduate Leadership Academy https://bit.ly/EthelHedgemonLyleUGLeadershi pAcademy February 1, 2023 Fitness Activity Registration https://bit.ly/92Fitness February 10, 2023 Health & Special Accommodations https://bit.ly/92ReasonableAccommodations February 1, 2023 Ivy Beyond the Wall Ceremony Information https://bit.ly/92IBTWForm February 8, 2023 Legacy Parade Registration https://bit.ly/92Legacy February 10, 2023 Ruth C. Easley Graduate Leadership Training Institute https://bit.ly/RuthCEasleyInstitute February 1, 2023 Service Project Collection https://bit.ly/92ServiceProjects March 11, 2023 Service Project Volunteer Sign-Up https://bit.ly/92ServiceProjectVolunteer March 1, 2023 17
Links & Deadlines for Conference Forms (continued) Form Title Links Deadline Souvenir Journal Ad https://bit.ly/92SouvenirAd February 1, 2023 Stomp the Yard: F.I.R.S.T. Love Step Show Registration Form https://bit.ly/92StepShow February 5, 2023 Stomp the Yard: F.I.R.S.T. Love Step Show Tickets https://bit.ly/92ndStomptheYard March 9, 2023 Undergraduate Luncheon Seat Reservation https://bit.ly/92UGLuncheonSeat February 10, 2023 Welcome Committee Volunteer https://bit.ly/92Welcome January 15, 2023 Workshop Facilitator/Recording/Philacter Volunteer https://bit.ly/92WorkshopFacilitatorRecorder January 26, 2023 18
Registration Materials 19
ONSITE CHECK-IN INFORMATION Registration Dates & Hours Registration is closed during Plenary Sessions. When You Arrive There will be specific signage for all registered attendees indicating the appropriate registration line you should enter, as follows: • Diamond, Pearl, and Golden Soror Registration • Undergraduate Delegates • Graduate Delegates • General Registration by Last Name There will be Registration Greeters to assist you if there are any questions. To check-in and receive your registration materials you will need the following: • Photo identification • AKA financial card • Registration confirmation email (from [email protected]) showing a barcode (either hard copy or electronic) Conference Registration Materials Date Time (EST) Wednesday, March 8, 2023 7:00 PM – 10:00 PM Thursday, March 9, 2023 7:30 AM – 10:00 PM Friday, March 10, 2023 6:30 AM – 8:15 AM 11:30 AM – 2:45 PM 4:30 PM – 10:30 PM Saturday, March 11, 2023 7:00 AM – 9:00 AM 20
Check-In Process Scan the Barcode displayed on your confirmation email. • The system will process your information. • Your badge, tickets and receipts for merchandise will print automatically. Before you Leave the Registration Area, you should: • Make sure you have your photo identification and financial card. • Confirm that your printed documents are accurate and received. It is every soror’s responsibility to ensure that your information is correct at the time of registration in the online system. Once tickets are issued, lost tickets will not be replaced. GENERAL REGISTRATION INFORMATION Kimberly Rush, Omega Mu Omega Registration Committee Chairman Melanie Baldwin, Tau Delta Omega Registration Committee Co-Chairman Registration Contact Email: [email protected] Important Reminders • Registration is online only. • There will be no onsite registration. • There will be no individual mail-in registrations. • No refunds, no exceptions. 21
GENERAL REGISTRATION INFORMATION (continued) Registration Dos and Don’ts • Do not register outside of the publicized registration time frames • Do not hit refresh while registering • Do not hit ‘Purchase Now’ more than once • Do not register inactive sorors • Do register sorors on their own profiles • Do not select a Dine Around* restaurant if you select to register for the Awards Gala • Do make sure to select a restaurant if you register to attend the Dine Around* • Do not forget to include your name, chapter and financial card number when emailing the NAR Help Desk at [email protected] if you have any registration related questions *Please note, the Dine Around will only be available until all restaurants sell out. On-Time Registration December 15, 2022 – January 15, 2023 Late Registration January 16, 2023 - January 31, 2023 An additional late fee of $100 will apply to all late registrations and only credit card payments will be accepted during this timeframe. Online Registration Visit the NARC registration site 'Calendar Page’ on aka1908.com/northatlantic to access the online registration site. Your login and password are the same as that used for the international website www.aka1908.com Link https://bit.ly/AKANAROnlineConferenceRegistration Registration Fees Graduate Soror: $230 (Includes Awards Gala ticket) Undergraduate Soror: $110 (Includes Undergraduate Luncheon ticket) Guest: $150 (Includes Awards Gala ticket and access to select events) Note: The registration fees above do not include the additional cost of any forums, certifications, social events, luncheons and activities that may apply. 22
CONFERENCE PAYMENT INFORMATION Payment by Chapter Check or Money Order Only Chapter Basilei and Graduate Advisors may make a payment by Chapter Check or Money Order. On the checkout screen of the online registration system: • In the payment information field select “Purchase Order” • In the purchase Order field: enter “Chapter Check or “Money Order” All payments by chapter check/money order must be postmarked by January 15, 2023 and received by January 26, 2023. Payments should be made payable to: Alpha Kappa Alpha North Atlantic Region Mail to: Soror Kristina Fripps, NAR Financial Secretary Attn: Chapter Registration P.O. Box 457 Burlington, NJ 08016-0457 Email Confirmation You must have an email account to use the online registration system. Sorors who provide a valid email will receive an email stating the registration is pending until payment is processed and their financial status with the sorority is verified. Please retain the email confirmation and bring it with you along with your current financial card to the conference check-in. Finance Policy The purchase order payment option is reserved for Chapter Basilei or Graduate Advisors wishing to process chapter registrations (group individuals) being paid by chapter check. Any soror (other than those listed above) who registers using this payment option is subject to her registration being canceled. The North Atlantic Region’s Pecunious Grammateus must receive purchase order payments by Thursday, January 26, 2023. Purchase order payments should be sent to: Soror Kristina Fripps, NAR Financial Secretary Attn: Chapter Registration P.O. Box 457 Burlington, New Jersey 08016-0457 23
ADDITIONAL REGISTRATION INFORMATION Transfer Policy No refunds will be issued. You may request to transfer your registration to another soror if you find that you’re unable to attend after registering. The transfer request must be in writing and verifiable including all parties’ financial card numbers. All financial transactions associated with the registration are between the transferring sorors. Any requests to transfer your registration must be received by 11:59 EST on Wednesday, February 15, 2023. Requests to transfer registration should be emailed to: [email protected] If a soror owes an outstanding balance to the region, she is subject to withdrawal of privileges until such time as the debt is satisfied and will not be allowed to register for a conference. Registered/Unable to Attend Registered sorors who are unable to attend the conference (and who have not transferred their registration to another soror) should arrange for materials to be picked up by their Basileus or Graduate Advisor from the registration area. No registration materials or souvenirs will be mailed or distributed to other members. General Members may contact the North Atlantic Region General Members Liaison at [email protected] to arrange for pickup of materials. Dietary Restrictions Be sure to make note of any dietary restrictions during online registration in the appropriate place to be sure this information is available during meals. Under no circumstances may meal preferences be changed during the meal function. Special dietary needs will be honored with the appropriate meal tickets. Help & Assistance For assistance accessing the online registration website please email: [email protected]. 24
ADDITIONAL REGISTRATION INFORMATION (continued) Notes While inactive sorors cannot register for the conference, inactive sorors and guests may attend the Ecumenical Service, Public Meeting, and Public Meeting Reception. Any soror or chapter that waits until the registration deadline runs the risk of either paying a late fee or ultimately not being able to register for the conference. It is highly recommended that you do not wait to register! 25
Accommodations Information 26
Hotel Registration is now open. Only one (1) reservation per soror/per credit card is allowed. All reservations will be charged a non-refundable deposit of one (1) night's room rate plus all applicable taxes. This fee will be charged to the credit card on file at booking and is non-refundable in the event of a cancellation. Be sure to reference the "AKA North Atlantic Regional Conference" to receive the conference rate. Hotel Reservations Please refer to the booking information below to secure your hotel room for the 92nd North Atlantic Regional Conference in Philadelphia, PA. PHILADELPHIA MARRIOTT DOWNTOWN 1201 Market Street (Guest Entrance at 1200 Filbert Street) Philadelphia, PA 19107 Phone: 215-625-2900 Single Rate: $219.00 per night Double Rate: $219.00 per night Additional Person: $20.00 Valet Parking: $49.00 plus tax ($60.03)/Oversized Vehicles $59.00 plus tax ($72.28) and subject to change, based on availability. Offsite parking nearby. Marriott Reservation Link LOEWS PHILADELPHIA HOTEL 1200 Market Street Philadelphia, PA 19107 Phone: 877-878-3629 Guest Room Rates: starting at $219.00 per night plus tax Hotel Parking: 10% off nightly Valet parking for registered group guests only. Loews Reservation Link Hotel Registration Information 27
Hotel Reservations (continued) DOUBLETREE BY HILTON PHILADELPHIA CENTER CITY THE DOUBLETREE IS PRIMARILY RESERVED FOR OUR UNDERGRADUATE SORORS. 237 South Broad Street Philadelphia, PA 19107 Phone: 215-893-1600 Guest Room Rates: starting at $199.00 per night plus tax Hotel Parking: Self parking $35 per day on-site DoubleTree Reservation Link Hotel room rates are subject to a Hospitality District Levy (currently .75% of the Guest Room Rate) per room per night plus applicable state and local taxes (currently 15.5%) in effect at the time of check-out. Any sorors with documented mobiliity issues or rooming issues, please contact Soror Kimmie Jackson at [email protected] to discuss room options. Suite Requests PHILADELPHIA MARRIOTT DOWNTOWN Basilei Only may make suite requests beginning December 15, 2022 via email at [email protected]. Include your name, email, telephone number, chapter name, date of arrival and departure. Five (5) suites are available and will be assigned on a first paid, first reserved basis. The rate is $545.76 per night and a standard connecting room is $254.70 (for a combined total of $800.46 per night). The deadline is January 31, 2023, or when sold out (whichever comes first). LOEWS PHILADELPHIA HOTEL There are currently no suites available at The Loews. If suites become available, Basilei requesting suites will be informed. DOUBLETREE BY HILTON PHILADELPHIA CENTER CITY There are fifteen (15) suites available at The DoubleTree at a rate of $274 per night plus tax. Sorors interested in reserving a suite may do so by contacting The DoubleTree directly at 215-893-1600. 28
Traveling by Charter Bus If your chapter is planning to use chartered buses to attend the North Atlantic Regional Conference in Philadelphia, PA, please complete the Charter Bus JotForm to help coordinate your arrival and departure with the hotel. The deadline for this form is January 31, 2023. Click to follow the link for the one required form https://bit.ly/92CharterBus. For chapters coming to the North Atlantic Regional Conference via charter bus, parking at the Marriott is not available. Drop off will be on the side of the Marriott. If sorors need bellmen to assist with luggage on and off the bus, there is a $12.50 porterage fee plus tax for each soror on the bus. There is not an individual option for this service, either all riders on the bus opt in for this service or not. Chapters should be prepared to submit a chapter check made payable to the North Atlantic Region no later than Wednesday, February 15, 2023. Please contact the North Atlantic Regional Conference Transportation Chair, Soror Sherrell W. Ganges at [email protected] or 484-440-9555 for questions. Traveling by Airplane Philadelphia International Airport, (PHL) PHL Flight Information | PHL.org Ground Transportation from Philadelphia International Airport, (PHL) Airport Ride App Services If you plan to use Uber, Lyft, or another app-based ride service after landing at PHL, proceed through Baggage Claim and follow the Ground Transportation signs for Ride App/Zone 7. Ride App pick-up zones are located on the S. Commercial Road outside of each Baggage Claim. Exit through the doors onto the S. Commercial Rd. and continue to follow signs for Ride App/Zone 7. Passengers arrange service online, typically using a smartphone app. Drivers use their personal, non-commercial vehicles to transport passengers. Travel Information 29
TRAVEL INFORMATION (continued) For your safety, keep in mind these tips when using a rideshare services: • Request your ride inside • Check the make/model and license plate before entering the vehicle • Have the driver confirm your name • Be a back-seat rider; stay alert • Always wear your seat belt • Share your trip details with loved ones • Protect your personal information • Follow your intuition Taxi Service Taxicabs are readily available and provide service to the Philadelphia metro area and surrounding counties. Check with your taxicab company of choice for more information on fares and destinations served. Taxicabs can be accessed at Zone 5 on the S. Commercial Roadway. Proceed through Baggage Claim and follow the Ground Transportation signs for Taxis/Zone 5. *For International passengers arriving in Terminal A-West, take the elevators to the Ground Floor and follow signs to exit the facility on the Arrivals Road. Taxi services will be available there. Flat Rate Fare from the Airport to the Center City Zone is approximately $28.50 per one way trip for one (1) passenger. A $1.00 per passenger surcharge for each additional passenger, over the age of twelve (12), after the first will be added to the meter after the flat rate fee is engaged on the meter by the driver after leaving the Airport. Metered Fare from the Airport to the Center City Zone is First 1/10 mile (flag drop) or fraction thereof: $2.70; Each additional 1/10 mile or fraction thereof: $0.25; Each 37.6 seconds of wait time: $0.25. Tips are not included in the fare. Metered fares are per cab, not per person. Many of our vehicles are equipped to transport wheelchairs. If you require a wheelchair van, we suggest that you phone ahead to assure availability. Call 215 Get-A-Cab at: 215-467-6666 or Germantown Cab Co. at: 215-438-8888. For a list of Taxi and Limousine companies at the Philadelphia International Airport, visit https://phl.org/to-and-from/taxis-and-limousines. 30
TRAVEL INFORMATION (continued) SEPTA Regional Rail Train Service Southeastern Pennsylvania Transportation Authority (SEPTA) provides train service between Center City and the airport on the Airport Regional Rail Line. Trains run every 30 minutes on weekdays and hourly on the weekends. Hours Of Operation Mon. - Fri. | First arrival: 5:07 AM | Final departure: 12:07 AM (Airport to Center City) Mon. - Fri. | First arrival: 4:13 AM | Final departure: 11:03 PM (Center City to Airport) Sat. - Sun. | First arrival: 6:07 AM | Final departure: 12:07 AM (Airport to Center City) Sat. - Sun. | First arrival: 5:13 AM | Final departure: 11:13 PM (Center City to Airport) The station stop closest to the host hotel(s) on the Airport Regional Rail Line is Jefferson Station. All stations on the Airport Line are wheelchair accessible. Payment for all modes of transit can be made with a SEPTA Key Card. SEPTA Key is a reloadable, contactless chip card that offers a host of options for seamless travel on all SEPTA modes and the self-serve flexibility of loading/reloading SEPTA fares to match your travel needs. You can load money onto the Travel Wallet (to pay as you go) or you can load a daily/three day/weekly/monthly pass. You can get a SEPTA Key Card at kiosks at the Airport or any Center City train station. Kiosks accept cash, credit, debit, tokens, Apple Pay, Google Pay, & Samsung Pay. Best part – you can reload your SEPTA Key online at SEPTAKey.org. You can also purchase a Quick Trip (single-ride ticket) at the kiosks. If you don’t have time to stop by a kiosk – cash/credit cards are accepted on board. However, it will cost you more - $8 instead of $6.75. For additional SEPTA information, call 215-580-7800 or visit http://www.septa.org/. SEPTA Bus Service The airport is also served by three SEPTA bus routes at Zone 1 of the Arrivals Road outside of baggage claim: Route 108, goes from the airport to 69th Street Transportation Center. Note: A transfer is required at the Passyunk Avenue & Island Avenue bus stop to board the SEPTA Trolly at Elmwood Avenue & Island Avenue. The trolley stop closest to the host hotel(s) is the 13th Street Trolley Station. When paying with cash, the single-ride bus transit fare is $2.50 (exact change only). When paying with a SEPTA Key card, it is $2. The trolley transit fare is $1.50 (exact change only). When paying with a SEPTA Key card, it is $1. 31
TRAVEL INFORMATION (continued) SEPTA Information For additional SEPTA information, call 215-580-7800 or visit http://www.septa.org/. Rental Car Information Several car rental facilities are conveniently located at Philadelphia International Airport. Rental agencies provide frequent free shuttles between all bag claims and their rental car facility. All rental car shuttles pick-up from Zone 2 on Arrivals Road. For a list of rental car companies at the Philadelphia International Airport, visit https://www.phl.org/to-and-from/rental-car-information. Ground Transportation to Philadelphia, PA AMTRAK The Philadelphia AMTRAK Station address is: William H. Gray III 30th Street Station, 2955 Market Street, Philadelphia, PA 19104. Upon arrival, you will need ground transportation (Ride app service/Taxi) or SEPTA services to take you to your hotel. The train station is less than 2 miles away from the host hotel(s). For Amtrak schedules and information call 800-872-7245 (800-USA-RAIL) or go to www.amtrak.com. Bus Transportation Greyhound & Peter Pan Drop-off Location: 1001 Filbert Street, Philadelphia, PA 19107 MegaBus Drop-off Location: 2930 Chestnut Street Bridge, Philadelphia, PA 19104 Flixbus Drop-off Location: Independence Hall Visitors Center, 601 Market Street, Philadelphia, PA 19106 OurBus Drop-off Location: North 9th Street between Market & Filbert Streets, Philadelphia, PA Location: Tour Bus Loading Zone between 12th & 13th Streets, Philadelphia, PA Wanda Coach Drop-off Location: 55-57 N. 11th Street, Philadelphia, PA 19107 32
TRAVEL INFORMATION (continued) Parking in Philadelphia CHARTER BUS PARKING Please complete the Charter Bus Form JotForm to help coordinate if your charter bus requires parking at the hotel. AUTOMOBILE HOTEL PARKING Philadelphia Marriott Downtown 1201 Market Street, Philadelphia, PA 19107 Valet only: $60.03 daily/Oversized vehicles: $72.23 (unlimited in & out privileges) Hourly valet parking rates: 0-2 hours $33.08, 2-6 hours $39.20, 6-24 hours $60.03 Electric car charging rates: Same costs as valet rates. Self-Park is not available. Loews Philadelphia Hotel 1200 Market Street; Philadelphia, PA 19107 (Valet address: 12 South 12th Street, Philadelphia, PA 19107) Valet only: 10% off nightly Valet parking for registered group guests only Not available: Self-Park or Electric car charging stations *Please note oversized vehicles such as 10+ passenger vans, Dually trucks, vehicles 6 feet 6 inches in height, rooftop racks, or trailers will not be accepted by valet due to parking limitations in the garage. DoubleTree by Hilton Philadelphia Center City 237 South Broad Street, Philadelphia, PA 19107 Self-parking: $35 per day, on-site (secured, covered, in/out privileges) EV charging: Nearby, 0.10 miles Not available: Valet parking MISCELLANEOUS PARKING INFORMATION Electric Car Charging Stations Nearby Hotels (there are many others available nearby) ST Parking: 1100 Arch Street, Philadelphia, PA 19107 Blink Charging: 1001 South Street, Philadelphia, PA 19147 / (855-521-2244) Additional Parking Off-street parking lot rates can range from $10-$20/hour and from $20-$50/24 hours On-street metered (MeterUp kiosk) parking is approximately $2/hour SpotHero App can provide information on additional parking nearby. 33
GUIDANCE ON MEDICAL CONDITIONS & MEDICATIONS If you have medical conditions (hypertension, diabetes, kidney disease, etc.), please make sure you have seen your Primary Care Physician, Nurse Practitioner, or Internist before arrival to the conference, to ensure traveling away from home is safe for you. Please make sure to pack all your prescribed medication in your luggage and carry a "quick pack" of your medicine in your traveling purse, in case your luggage is lost. Also, pack a small number of over-the-counter medications such as (Aspirin, Tylenol, headache medication, antacids, laxatives, anti-diarrhea, etc.) in the event you have simple everyday problems. There are drug stores in the area, but please be proactive with your health and come prepared with these items. If your prescribed medication requires refrigeration, please notify the Special Needs Chairman. Any additional medical attention you require should be indicated on your Health & Special Accommodations Form. *Please note the cost of room refrigerators will be borne by each soror. If you were to have a medical emergency, please ensure that your emergency contact is noted by your Chapter Basileus, roommate, or another soror, so that if there is a problem, they can contact your family. Please remember to fill out emergency information on the back of your conference I.D. badge. Also, information can be captured on your Special Accommodations Form. If you require medical supplies, please pack enough to last the duration of your stay at the conference. Your family should know where to contact you if there is an emergency at your home or the conference. Lastly, please bring comfortable shoes for daily walking. Our conference space may require a lot of walking. Be sure to note any dietary restrictions/allergies on your special needs form during the conference registration process. Sorors, these simple things will benefit you and make your conference experience more enjoyable! Health & Special Accommodations 34
NARC HEALTH CHECKLIST q If traveling by air, do not pack your medications in checked luggage. Bring your medications in your carry-on bags. Triple-check to make sure that you bring all of your medications. q If you are prone to environmental/seasonal allergies, bring allergy medication as changes in the environment (trees, grasses, etc.) in different locations can cause allergy symptoms. q Bring first aid items that come in handy: bandages, gauze, tape, antiinflammatories like Tylenol or Motrin, antacids, hydrocortisone cream, sunscreen, etc. q Bring your medical insurance cards with you in case you need to seek medical attention. q When you arrive, find out where the nearest urgent care and emergency room is to the conference. q Bring a list of your medications and the contact information for your local pharmacy in case you cannot communicate what medications you take to cotravelers or medical care professionals. q Check with your medical insurance company for their policy about getting medication in another city if you lose your medications. q Find a local pharmacy if you forget to bring or lose your medications. The pharmacist can contact your pharmacy to give you enough medication for the duration of your trip. q Don’t forget your medical equipment as you will need to continue selfmonitoring and/or treatment while you are away: blood pressure, glucose/blood sugar, CPAP and/or nebulizer machine with the proper tubing and medication solution. q Traveling changes your routine. Set alarms on your phone or write down reminders to take your medication as prescribed and on time. q Your eating habits may change while you are traveling. Avoid drastic changes in the food you usually eat (restaurant food, high salt foods, snack food, high sugar foods) so that you do not have exacerbations of your medical conditions leading to urgent or emergent care. q If you have food allergies, make sure that you bring an EpiPen. Ask your doctor about this if you do not have any. q Bring comfortable shoes for walking. q When traveling, do not ignore symptoms or changes to your body (chest pain, abdominal pain, leg swelling, etc.). Seek medical attention immediately for any difference to how you usually feel. 35
NARC HEALTH CHECKLIST (continued) q Do not overdo or exceed your usual level of activity. Changes in the amount of walking and activity can exacerbate medical illnesses or cause symptoms that may need care while you are at the conference. q Get enough rest while you are at the conference. Abrupt changes in sleep patterns can exacerbate medical illnesses. q If you use inhalers, bring them with you in case you need them. q Consider buying travel insurance when making travel plans in case a medical illness interrupts or alters your travel plans. Check with your credit card company for travel insurance benefits. q Do not travel to the conference if your health prevents you from safely doing so. Check with your doctor about whether it is medically safe for you to travel. ESSENTIAL ITEMS CHECKLIST Don’t forget to pack these essentials items! ___ Rapid COVID Test Kit ___ Personal Hygiene Products ___ N95 Masks (preferred) ___ Band Aids ___ Hand Sanitizer ___ Safety Pins ___ Tissues ___ Cough Drops ___ Emergency Contact Information ___ EpiPen ___ Health Insurance Card ___ Eyewash Solution ___ Prescribed Medications ___ Inhaler/Nebulizer ___ Over-the-Counter Medications ___ Glucometer ___ Eyeglasses/Reading Glasses ___ Snacks ___ Assistive Devices ___ Refillable Water Bottle ___ Comfortable Walking Shoes ___ Oxygen/Oxygen Equipment ___ Phone/Charger/Batteries 36
WHEELCHAIR & SCOOTER RENTALS HOSPITALS & URGENT CARE FACILITIES Thomas Jefferson University Hospital 111 South 11th Street Philadelphia, PA 19107 215-955-6000 https://www.jeffersonhealth.org Wills Eye Emergency Room 900 Walnut St. Philadelphia, PA 19107 215-503-8080 https://www.willseye.org Hospital of the University of Pennsylvania 3400 Spruce Street Philadelphia, PA 19104 215-316-5151 https://www.pennemedicine.org Pennsylvania Hospital 800 Spruce Street Philadelphia, PA 19107 215-829-3000 https://www.pennemedicine.org myDoc Urgent Care 1008 Arch Street Philadelphia, PA 19107 267-881-9111 https://www.mydocuc.com Marx Medical Equipment, Inc. 2814 E. Allegheny Ave. Philadelphia, PA 19134 215-426-9242, ext. 100 [email protected] https://www.marxmedicalequipment.com/ Scoot Around America 888-441-7575 https://scootaround.com/en/philadelphia Lenny’s Mobility 256 S. 10th St. Philadelphia, PA 19107 215-925-8099 115 S. Main St. Williamstown, NJ 08094 856-513-6389 1502 Red Feather Trail Brown Mills, NJ 08015 609-283-0284 https://www.lennysmobility.com/ 37
Workshops, Institutes and Other Programs 38
WK01 Chapter Operations: The Heart of Perpetuity This interactive workshop will provide sorors with the fundamentals of effectively operating a chapter. Further, the workshop content will increase your knowledge of best practices and tools that result in successful chapter operations. The International Standards Committee will assist you in understanding how to implement chapter and committee improvement processes by conducting efficient chapter and committee meetings, understanding officers’ roles and responsibilities, improving your chapter’s knowledge, and creating an environment to ensure your chapter is “Viewing Standards Through a Different Lens: SOARing to Operational Proficiency and Perpetuity.” Chapter basilei and chapter Standards Committee chairmen and members are encouraged to attend. Presented by: International Standards Committee WK02 Evaluation Preparation: Ready, Set, SOAR! This interactive workshop is designed to provide sorors with the knowledge of how to prepare for the 100% sorority-wide in-person evaluation. The workshop content will increase your understanding of the required documents chapters should present for review during the evaluation. Additionally, sorors will learn the mechanics of the evaluation process. The goal of the International Standards Committee is to assist you in ensuring chapter records and files are maintained as outlined in sorority documents and as described within applicable sorority guidelines. Properly maintaining chapter records and documents is critical to ensuring your chapter is “Viewing Standards Through a Different Lens: SOARing to Operational Proficiency and Perpetuity.” Chapter basilei and chapter Standards Committee chairmen and members are encouraged to attend. Presented by: International Standards Committee WK03 SOARING to Greater Heights of Membership Join your region’s representative to the International Membership Committee to learn about our 2022-2026 International Membership Strategy. Topics will include retention strategies for a post-COVID world, the Membership Experience and Reclamation. Membership chairmen are encouraged to attend. Presented by: International Membership Committee Workshop Descriptions 39
WK04 Connecting the Dots: How to SOAR as an Advocate for Social Justice This session will focus on the structure of the International Connection and Social Action Committee and its implementation of the Advocate for Social Justice Program Initiative. Further, the session will provide best practices and tips on how to become an effective advocate on behalf of the communities served by the sorority. Additionally, it also will include audience engagement to highlight best practices for advocating before elected officials. Chapter connection committee chairmen and members are encouraged to attend. Presented by: International Connection and Social Action Committee WK05 Kulture Shock: Reimaging “One AKA” This workshop will focus on setting one international standard for undergraduate sorors of Alpha Kappa Alpha Sorority, Incorporated® .We also will examine the paradigm shift of a post COVID college campus and our responsibilities as members of AKA in our campus community as we navigate this new normal. All undergraduate sorors are encouraged to attend. Presented by: International Undergraduate Activities Committee WK06 Greek Shenanigans: The Risk Management Edition This interactive workshop is designed to help sorors develop a Pearl Protection Plan (PPP) by learning to identify, evaluate, manage, and monitor risks associated with hazing and reputation. Sorors should come prepared to engage in a lively discussion about the impact of hazing, social media, and risky decision-making on our beloved organization, chapters, and individuals. All sorors are encouraged to attend. Presented by: International Risk Management Committee WK07 Financial Operations: Making $ense of the Financial Operations Guide In this interactive workshop, participants will master best practices for effective chapter financial operations. Topics include roles and responsibilities of the chapter financial officers, chapter financial procedures, and best practices for budget development and review. Join us to learn the key questions you should ask as a chapter shareholder. Chapter basilei, anti-basilei, graduate advisors/council, pecunious grammatei, and tamiouchi are encouraged to attend. Presented by: International Finance Committee WK08 How to SOAR: Planning & Executing High Impact Programs Learn strategies and best practices for planning high-impact programs under the Soaring to Greater Heights Administration. Topics will include the three (3) key steps to create impact in your community, budgeting, funding strategies, and more. Chapter basilei, Anti-basilei, program committee chairman, graduate advisors/council are encouraged to attend. Presented by: International Program Committee 40
WK09 Sisterly Speaking: A Guide for AKA Internal Communications Effective communication not only will engage sorors but will turn a good program into a great one! From E-blasts and newsletters to resolutions, presentations, and more, powerful and impactful communication is essential for program success. This interactive session will offer best practices and tools for creating powerful internal communication plans & strategies for chapters and regions. Participants will leave with practical tips to write effectively for the Ivy Leaf ®, gain an understanding of appropriate AKA branding and develop editorial calendars for managing chapter and regional communications. Chapter anti-basilei, grammatei, Ivy Leaf® reporters and chapter publicity committee chairmen and members are encouraged to attend. Presented by: International Communications Committee WK10 Let’s Move It: A Motion Master Class This interactive workshop will focus on seven motions that can be used to expedite the amount of time needed to complete chapter business meetings. The workshop will include a combination of teaching and role playing and will conclude with a brief "self - graded" quiz on the information presented. Chapter basilei and parliamentarians are encouraged to attend. Presented by: International Constitution Committee WK11 A Blueprint to Soaring in Sisterhood An in-depth and hands-on workshop, focused on the Strengthen our Sisterhood initiative and its five areas of focus. This workshop will provide a deep dive into strategies for implementing high impact Sisterly Relations activities, the importance of collaboration among chapter committees, and how to be a model of sisterly kindness. The goal is to provide members with a “toolkit” of best practices, which can be used to encourage meaningful and uplifting relationships among sorors. All sorors are encouraged to attend. Presented by: International Sisterly Relations Committee WK12 Soaring to Greater Heights of Technology Take your chapter to greater heights leveraging technology best practices from across the sorority while also learning the latest cyber security protocols. Sorors also will receive a brief overview of the new Fonteva system and how it will enhance sorority operations. Chapter technology committee chairmen and members are encouraged to attend. Presented by: International Technology Committee WK13 Soaring to New Heights: Elevating the Practice of Protocol The Basic Protocol Workshop will include an update of the revisions to the 2022 Protocol Guide, an introduction and review of the protocol guidelines and principles that govern our sorority, and an interactive segment that encourages sorors to engage in learning. Chapter basilei and protocol chairmen are encouraged to attend. Presented by: International Protocol Committee 41
WK14 The AKA Brand 2.0: Allow Us to Reintroduce Ourselves With the ever-changing advancements in technology and how information can travel the world with the click of a button, we must foster positive media relations when we communicate Alpha Kappa Alpha’s rich history and stellar brand. The main goal of this workshop is to communicate your chapter’s newsworthy message, story, or information via the appropriate media outlets. By serving as a credible, third-party endorsement, media relations is a powerful tool that can enhance your chapter’s brand reputation and, ultimately, influence the perceptions and behavior of your target audience. Chapter basilei, anti-basilei, graduate advisors/council, membership chairmen, and Ivy Leaf® reporters and their respective committee members are encouraged to attend. Presented by: International Media Relations & Production Committee WK15 SOARING to Greater Heights of Academic Achievement: Who, What, Why and How of EAF Attendees will learn details of the role of EAF Captain and fully explore chapter level giving and award recognition. During the workshop, we will review our endowment and scholarship programs, current endowment portfolio and why it is important to the EAF and Alpha Kappa Alpha brand. Chapter basilei and EAF captains are encouraged to attend. Presented by: Educational Advancement Foundation FOC1 Financial Officers Certification This certification is designed to assist graduate chapter tamiouchi and pecunious grammatei in executing their operational responsibilities and procedures as outlined in the Guide to Financial Operations and referenced in other sorority governing documents. In addition, this certification training is open to sorors who desire to increase their knowledge of the Sorority’s financial operations and procedures. Presented by: International Financial Officers Certification Committee GAC1 Graduate Advisors Certification This certification is designed for sorors who are candidates for or are in a current advisor role to undergraduate chapters, members of the chapter’s Graduate Advisory Committee, sorors in leadership positions and those planning to pursue International offices. This session will focus on cultivating, coaching, and mentoring undergraduate sorors as they lead their chapters on the collegiate campuses. *Note that this is the certification for both Graduate Advisors Certification 1 and Graduate Advisors Certification 2. Presented by: International Graduate Advisors Certification Committee 42
NAR01 Parliamentary Procedure Institute This full-day training is for those interested in learning more about parliamentary procedure and includes a cram course to prepare to take the National Association of Parliamentarians® (NAP) membership examination. Along with your sorority documents, each participant must purchase and bring a copy of Robert’s Rules of Order Newly Revised in Brief, 3rd Edition. You may want to bring Robert’s Rules of Order, Newly Revised, 12th Edition, if you have a copy in your possession. *Note the NAP membership exam will be offered online only. The instructions for applying/ registering for the exam and cost information will be provided and reviewed during the Institute. Presented by: NAR Parliamentarian NAR02 “You’re Not Alone, Soror” – Mental Health Awareness Many Sorors are simply experiencing life, which often leads to stress and other mental health issues. Sorors are caretakers, some are dealing with health issues, others loss of parents/spouses, some of us are simply trying to age healthy and graciously, while others are stressed from re-engaging, as we move from a COVID pandemic status to an endemic status. This workshop will focus on self-care and navigation of the behavioral healthcare system and maximizing utilization of employee assistance programs. It will also address mindfulness. Presented by: Ivy Connections Committee NAR03 Sing, Sorors, Sing Are you a new soror looking to learn some of our traditional Alpha Kappa Alpha songs? Are you a more seasoned soror who would just like to brush up on some Alpha Kappa Alpha songs that you haven't sung in a while--or maybe even teach a song that is special to you and your chapter? Have you always wanted to learn the "AKA March" or "A Thousand Stars?" Then join this workshop and sing, sorors, sing! Presented by: NARC Music/Choir Committee NAR04 First Time, New and Reactivated Soror Forum This workshop is for new, reactivated, and first-time conference attendees. Presented by: Cluster II Co-Coordinators NAR05 The Power of Capital: Leveraging Other People’s Money This workshop is for Entrepreneurs and those seeking to fund a business. Black women are now launching businesses at a higher rate than white men. We want to help you fund your big idea and chart a path for success. We are partnering with JP Morgan Chase to bring your funding options and free business coaching to help successfully navigate building or growing your business. We all know this can sometimes be a lonely and frustrating journey. We are here to help you through the process and leverage other people's money! Presented by: Kristina Sicard, VP Senior Business Consultant – JP Morgan Chase and Renay Butler, CEO, Renay Butler, Inc. *Additional workshops may be added. 43
2023 FINANCIAL OFFICERS' CERTIFICATION TRAINING This training is being offered to current and aspiring Alpha Kappa Alpha Sorority, Inc.® chapter financial officers and members. This one-day, interactive, hands-on training will be taught live at the nine 9 regional conferences, Leadership Seminar and Boule. It is designed to assist the graduate chapter tamiouchos and pecunious grammateus in executing their operational responsibilities. Sorors will be trained in the proper financial procedures as outlined in the Financial Operations Guide and referenced in several other sorority documents. A creative approach will be used to enhance the core competencies of certification participants. This is a basic level course and no advance preparation is required. Sorors who successfully complete this training will earn the designation of Certified Financial Officer. To attend, sorors must register for the conference or leadership seminar. On the registration form, please check the box for FOC training. Registration is online only and is limited to 75 sorors with priority granted to current chapter financial officers. Sorors are responsible for downloading all class materials prior to arrival at the certification training. The FOC training fee must be received with the conference registration fee to complete registration for this one-day training. The training fee is $100 and lunch is included. No refunds will be offered. However, you may transfer your registration to another soror by contacting the committee chairman prior to the start of the conference. For more information regarding administrative polices, please contact the corporate office at 773-684-1282. FINANCIAL OFFICERS’ CERTIFICATION COMMITTEE Karla A. Hall, Chairman Soror Veronica Carter Great Lakes Soror Lotus Douglas South Central Soror Alisa R. Drayton North Atlantic Soror Linda J. Lucas Central Soror Ronnie D. Stacker Central 44
2023 Graduate Advisors Certification Training Application Who must receive a Graduate Advisor Certification? • Candidates for Graduate Advisor to an undergraduate chapter • Members of the Chapter’s Graduate Advisory Committee • Graduate Certification has expired or will expire in 2023 • Sorors in chapter leadership positions (Optional) • Sorors planning to pursue International offices (Optional) What are the Graduate Advisors’ Certification Levels? • LEVEL I – Comprehensive training for sorors who have never certified: Graduate Advisor candidates, Graduate Advisory Committee Members, sorors in chapter leadership positions; OR sorors who have allowed their certification to expire. • LEVEL II – Intermediate training for currently certified Graduate Advisors seeking to recertify within the effective period of their certification. Name: _________________________ Financial #: ______________ Address: _______________________________________________ City, State, ZIP: __________________________________________ Email: ____________________________ Phone: ______________ Graduate Advisor Certification expiration date (if applicable): ______ Training: □ Level l or □ Level Il 2023 ______________________________ Regional Conference (insert name of region) Location of Training REGISTRATION MUST BE RECEIVED BY JANUARY 17, 2023 AFFIRMATION AND VERIFICATION STATEMENTS: I, (insert name) _______________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING: I have been a member of (insert graduate chapter) _________________________________ Chapter for at least two consecutive years [24 months of active membership as defined by Corporate Office] immediately as of January 1, 2023; I have never been suspended for hazing; I attended the 2022 Boule and/or 2021 or 2022 Regional Conference. By signing this form, I verify that the information I have provided is true and correct. I understand that Alpha Kappa Alpha Sorority, Incorporated® can rescind any rights or privileges of a member based on the submission of false information or documents. Conferences Attended: □ ______ Boule □ _______ Regional Conference Chapter Name:______________________ Region:_________________ Signature:__________________________Date: ___________________ CHAPTER VERIFICATION STATEMENT: Based on chapter records/documents, I hereby affirm that this applicant has met the requirements for Graduate Advisors’ Certification Training – (1) there are no chapter records of the applicant ever having been suspended for hazing; and (2) the applicant has been a member of this graduate chapter (including Life Members that have paid current dues) for at least two consecutive years [24 months active membership as defined by Corporate Office] immediately as of January 1, 2023. I also affirm that I am not signing my own verification statement. Printed Name of Basileus*: __________________________________ Signature of Basileus: ______________________________________ □ ___________________________________ *Grammateus must sign 45
QUICK FACTS FOR 2023 CERTIFICATION TRAINING: Instructions for Graduate Advisor Certification (GAC) Certification Level l or Level ll Training: 1. The GAC Fee for both Levels is $100.00. Make your money order or certified check payable to Alpha Kappa Alpha Sorority, Inc.® Personal checks will be returned. 2. The $100.00 registration fee includes: Graduate Advisors’ Certification Training Manual, General Information for the Collegian, Financial Operations Guide, Anti-Hazing Handbook, shipping/handling cost and light lunch. Materials will be mailed directly to the regional conference, 3. The application must contain all signatures (digital signatures are acceptable). If the application is not completed in its entirety, it may be deemed ineligible. 4. The application with all signatures and the $100.00 registration fee must be RECEIVED by January 17, 2023, to the Corporate Office (ATTN: GAC Training, 5656 S. Stony Island Avenue, Chicago, IL 60637). Please mail your application with tracking capabilities if you want to verify receipt by the Corporate Office. Eligibility Your eligibility is determined by whether you have: •No certification or certification that expires on December 31, 2023 •Never been suspended for hazing •Active for 24 consecutive months before January 1, 2023 and currently active for the year GAC Level I You may apply for Level I if: •You have never been certified as a Graduate Advisor or last certification expired before April 1, 2021. •You must include a sealed official transcript or a letter from the Registrar Office with official seal, that confirms you are at least five-year post baccalaureate with your application if you are applying for the first time. E-transcripts must be sent to [email protected] Attn: Patricia Watkins. Transcript must be received by January 17, 2023. Your transcript or letter will not be returned •NO TRANSCRIPT REQUIRED if your certification expired after July 2006 GAC Level II You may apply for Level II if: •You have a current Graduate Advisor certification •If your certification has expired within 24 months of April 1, 2023 •NO TRANSCRIPT REQUIRED if your certification expired after July 2006 Verification Your application must have signed verification statements Only an original application will be accepted. Digital signatures are acceptable. A soror that serves as Basileus cannot sign the Chapter Verification section for her own GAC application. In the event the Basileus is seeking certification, she must obtain the signature of the Grammateus. Status You will receive training status confirmation The International Graduate Advisors’ Certification Committee will email approval or denial confirmation at least ten (10) days before the Certification training If application and/or registration fee for training is not submitted by deadline, your application will be denied •Sorors that pay but are deemed ineligible, will receive a refund •Sorors that pay but do not attend, will not receive a refund 46
Alpha Kappa Alpha Sorority, Incorporated 92 North Atlantic Regional Conference nd Ethel Hedgemon Lyle ~ Undergraduate Leadership Academy Ruth C. Easley ~ Graduate Leadership Institute March 9, 2023 | Philadelphia, PA 9:00 AM - 4:00 PM The Institute will provide graduate sorors with the leadership training to grow their knowledge of the sorority and will focus on sorority impact, personal accountability, professional advancement, and next level leadership. Sorors are required to complete and submit this application at https://bit.ly/RuthCEasleyInstitute to be considered for this inaugural Institute. The Academy is designed to complement the collegiate coursework of undergraduates by providing leadership training that will focus on strengthening their sorority impact, level of personal ownership and accountability, professional advancement, additional academic pursuits, and entrepreneurial passion. Undergraduates are required to complete and submit this application at https://bit.ly/EthelHedgemonLyleUGLeadershipAcademy to be considered for this inaugural Academy. Sorors must be registered for NARC to be considered for F.I.R.S.T. Leadership Development programs APPLICATIONS ARE DUE BY FEBRUARY 1ST F.I.R.S.T. Leadership Development Elicia Pegues Spearman, Esq. North Atlantic Regional Director Janelle C. McIntyre Conference Chairman Danette Anthony Reed International President & CEO Kendra Brown Dean Andrea Webster Associate Dean Wilma Holmes Tootle Honorary Dean Karen M. Spruill Dean Aprylle M. Wallace Associate Dean Evelyn Sample Oates Honorary Dean 47
Sponsorship Information 48
OPPORTUNITIES Corporate Sponsorship WORKSHOPS With a single investment, you can tailor the scope and level of support to optimize your partnership with us. Whether you are committed to developing a highly diverse talent pipeline or addressing racial, educational and economic disparities, your company’s financial and in-kind support of this event will not only ensure its success but will also benefit your organization’s branding, philanthropic and social responsibility goals. Please find a list of the available Partnership Packages for your consideration. We would also welcome the opportunity to learn more about your brand and to design a customized and robust sponsorship opportunity that addresses your specific brand communication, visibility, client engagement needs and Key Performance Indicator (KPI) needs. Founders Level - $50,000 Innovators Level - $30,000 Rainmakers Level - $20,000 Sustainers Level - $15,000 Tastemakers - $5,000 - $10,000 Regional Conference Economic Impact $12.9M Chapter Economic Impact $377M+ Dollar Value of Regional Volunteer Hours $51M+ Conference Attendees 5,000+ Partnering with the North Atlantic Region provides your brand access to influential and impactful African American decision-makers, business owners and community, civic, and thought leaders who possess extensive resources, relationships and buying and giving potential. PARTNERSHIP PACKAGES: F.I.R.S.T. Please contact Soror Carolyn "Cookie" Mason at [email protected] if you have sponsorship opportunities. 49