Digital Citizen Empowered Learner Empowered Learner Knowledge Constructor Robot Programmer Robot Programmer Innovative Designer Computational Thinker Technology Explorer ICTECH Computing EdTech Department Developed By: The City School Third Edition
Education Technology Acknowledgements Project Lead Group Head Office: 31 – Industrial Area, Guru Mangat Road, Gulberg III, Lahore, Pakistan. Ph: +92 (42) 111 444 123 Fax: +92 (42) 35773065 Website: www.thecityschool.edu.pk Project Team All rights reserved. No part of this publication may be reproduced or transmitted in any part by any means at any time. The entire computing curriculum is mapped with the attainment levels of the UK National Curriculum, ICDL and ISTE Student Standards 2017-2018. ICDL EDTECH Department & Regional Computing Curriculum Leaders
Table of Contents Creating a Document..................................................................................................................... 9 1.1. Overview.......................................................................................................................................................................................................................................10 1.2. Character Spacing ...............................................................................................................................................................................................................10 1.3. Line and Paragraph Spacing......................................................................................................................................................................................11 1.4. Indentation..................................................................................................................................................................................................................................12 1.5. Columns in a Document..................................................................................................................................................................................................15 1.6. Creating Tables in Word..................................................................................................................................................................................................17 1.7. Find and Replace Words ................................................................................................................................................................................................ 20 1.8. Document Views.................................................................................................................................................................................................................... 23 1.9. Zoom In and Zoom Out................................................................................................................................................................................................... 24 Let’s Present .......................................................................................................................................28 2.1. Getting Started with PowerPoint.............................................................................................................................................................................. 29 2.2. Working with Slides in PowerPoint......................................................................................................................................................................... 30 2.3. Adding Pictures and Text................................................................................................................................................................................................ 34 2.4. Slide Transition........................................................................................................................................................................................................................ 38 2.5. Slide Animation ....................................................................................................................................................................................................................... 39 2.6. Inserting Media in PowerPoint.................................................................................................................................................................................... 41 2.7. Working with Hyperlinks................................................................................................................................................................................................. 45 2.8. Action Buttons.......................................................................................................................................................................................................................... 47 2.9. Viewing the Presentation................................................................................................................................................................................................ 51 Spreadsheet Formatting...............................................................................................................54 3.1. Overview....................................................................................................................................................................................................................................... 55 3.2. Adjusting Column Width ................................................................................................................................................................................................. 55 3.3. Adjusting Row Height........................................................................................................................................................................................................ 56 3.4. Modifying Rows and Columns ................................................................................................................................................................................... 57 3.5. Inserting Rows Within Dataset.................................................................................................................................................................................. 58 3.6. Inserting Columns Within Dataset.......................................................................................................................................................................... 59 3.7. Wrapping Text and Merging Cells .......................................................................................................................................................................... 60 3.8. Text Alignment......................................................................................................................................................................................................................... 62 3.9. Using Formulas....................................................................................................................................................................................................................... 63 3.10. Functions in Excel.................................................................................................................................................................................................................. 63 3.11. Formatting Decimal Places.......................................................................................................................................................................................... 69 3.12. Absolute and Relative Reference............................................................................................................................................................................ 70
Table of Contents 3.13. Autofill Tool................................................................................................................................................................................................................................. 71 3.14. Data Analysis Using Charts.......................................................................................................................................................................................... 73 3.15. Getting Worksheet Ready for Print....................................................................................................................................................................... 76 Collecting Information...................................................................................................................80 4.1. Introduction to Databases ............................................................................................................................................................................................ 81 4.2. Getting Started with MS Access................................................................................................................................................................................ 82 4.3. Datatypes in MS Access.................................................................................................................................................................................................. 83 4.4. Creating Database in MS Access............................................................................................................................................................................. 84 4.5. Understanding Tables in MS Access..................................................................................................................................................................... 86 4.6. Creating Tables in MS Access..................................................................................................................................................................................... 87 4.7. Creating Forms and Reports in MS Access .................................................................................................................................................... 93 Modular Designing..........................................................................................................................103 5.1. Getting Started with EDraw Max..............................................................................................................................................................................104 5.2. EDraw Max Interface..........................................................................................................................................................................................................104 5.3. Creating and Arranging Diagrams........................................................................................................................................................................110 5.4. Working with Document Themes............................................................................................................................................................................112 5.5. Align, Distribute and Group...........................................................................................................................................................................................116 5.6. Inserting Text in a Shape ................................................................................................................................................................................................117 5.7. Inserting and Editing Backgrounds .......................................................................................................................................................................119 5.8. Working with Layers in EDraw Max.......................................................................................................................................................................123 5.9. Formatting Shapes ..............................................................................................................................................................................................................125 5.10. Aligning Artwork ....................................................................................................................................................................................................................134 5.11. Printing...........................................................................................................................................................................................................................................136 Let’s Program.....................................................................................................................................142 6.1. What is a Computer Program....................................................................................................................................................................................143 6.2. What is Scratch.......................................................................................................................................................................................................................143 6.3. Scratch Interface...................................................................................................................................................................................................................144 6.4. Adding Sprite ............................................................................................................................................................................................................................147 6.5. Adding Background............................................................................................................................................................................................................148 6.6. Script Area...................................................................................................................................................................................................................................148 6.7. Sample Projects......................................................................................................................................................................................................................154 Glossary................................................................................................................................................ 142
What is ICTECH Computing? Structure of Book Book Features The ICTech (Innovation in Curriculum through Technology) is based on the best practices in learning and teaching with technology to improve higher order thinking skills of students to prepare them for their future in a competitive global job market. In this curriculum, technology is used as a tool to integrate 21st century competencies and expertise such as communication, leadership, critical thinking, complex problem solving and collaboration in different subjects. Document Creation: advanced features of word processing and document creation Let’s Present: using presentation software to create dynamic content Spreadsheet Formatting: using spreadsheet tool to analyze, interprete and represent data Collecting Information: using database tool to store, organize and retrive data Modular Designing: using design tool to create artefacts Let’s Program: learning to code and create applications using block-based programming Student Learning Outcomes These appear at the start of each chapter and define the skills students will be equipped with after completing the lesson. ISTE Student Standard Coverage These represent the ISTE student standards covered in each chapter. A complete description of ISTE student standard can be found here. Chapter Opener These appear at the start of every chapter and are designed to grasp learners attention related to the topic. Chapter openers consist of useful bits of information related to the topic.
Checkpoints are learning bits that appear within the chapter at different stages to reinforce the important learning concepts. Food for neurons consist of fun facts or trending news about the topic. These appear within each chapter. Checkpoint Food for Neurons Let’s Review My Word Bank Chapter Highlights Each chapter ends with the key learning points that provide a complete overview of the chapter. Key terms appearing throughout the chapter are highlighted to draw learner’s attention. Word bank appears at the end of each chapter and is the collection of technical words used throughout the chapter. Glossary Contains the important terminology covered in the book.
Types of Documents that You can Create Brochure Memo Inviation card Flyer Resume Report
Student Learning Outcomes ISTE Student Standard Coverage After going through this chapter, students will be able to: 1. Change the character spacing on a word 2. Apply line and paragraph spacing 3. Apply indentation on paragraphs 4. Insert columns in a document 5. Insert tables in a document 6. Insert rows and columns in existing tables 7. Delete rows and columns from the table 8. Find and replace words 9. Change the view of the document 10. Zoom in and out within the document 11. Save and print the document Types of Documents that You can Create Brochure Memo Inviation card Flyer Resume Report Empowered Learner Creative Communicator 1a 1c 1d 6a 6b 6d Creating a Document
1.1. Overview 1.2. Character Spacing A Word Processor is a software that allows users to create, edit and print documents. In the previous book, we learnt about the basics of word processing. In this chapter, we will learn about the advanced word processing features of Microsoft Word. Kerning is the amount of space between each character that you type. Sometimes the space between two characters is larger than others, which makes the word look uneven. Here is the procedure to change the character spacing of any written word: 1. Select the text you want to format. Open the font dialog box launcher and select the Advanced tab from the window that appears. 10 The City School 2023-2024
Creating a Document 1.3. Line and Paragraph Spacing 2. Click the Spacing list arrow, click an option, and then specify a point size to expand or condense spacing by the amount specified. 3. Click the Spacing list arrow, click an option, and then specify a point size to expand or condense spacing by the amount specified. 4. Click the Position list arrow, click an option, and then specify a point size to raise or lower the text relative to the baseline (bottom of the text). 5. Select the Kerning for fonts checkbox, and then specify a point size. 6. To make the new formatting options the default for all new Word documents, click Set As Default, and then click Yes. 7. Click OK. The lines in all Word documents are single-spaced by default, which is appropriate for letters and most documents. You can easily change your document line spacing to double or 1.5 lines to allow extra space between every line. This is useful when you want to make notes on a printed document. Here is the procedure to change the line and paragraph spacing: 1. Select the text you want to change. Select Line Spacing option from the Home tab. 2. To apply a new setting, click the number you want. 3. To apply the setting you last used, click the Line Spacing button. 4. To enter precise parameters, click Line Spacing options, specify the line or paragraph settings you want, and then click OK. 11 The City School 2023-2024
5. To apply the setting you last used, click Add Space Before Paragraph or Add Space After Paragraph. 6. You can also open the Paragraph window by selecting the text, press the right-click button and select the paragraph option. You can change the line and paragraph spacing from paragraph window as well. Adding indentation to text adds structure to your document by allowing you to separate information. Whether you’d like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents. Word allows to indent the first line of a paragraph (called a first-line indent) as books do to distinguish paragraphs. Indent the second and subsequent lines of a paragraph from the left margin (called a hanging indent) to create a properly formatted bibliography. Indent the entire paragraph any amount from the left and right margins (called left indents and right indents) to separate quoted passages. A quick way to indent a text/paragraph is to use the Tab key as per your requirement. This will create a first-line indent of 1/2 inch. Quick Tip Select the text you want to change, Press Ctrl+1 for single-spacing, Ctrl+5 for 1.5 spacing, or Ctrl+2 for double-spacing. 1.4. Indentation Indent using Tab Key Every year the U.S. uses nearly 3.7 million tons of paper – that is more than 700 billion sheets 12 The City School 2023-2024
Creating a Document 1. Place the insertion point at the very beginning of the paragraph you want to indent. 2. Press the Tab key. On the ruler, you should see the first-line indent marker move to the right by 1/2 inch. The first line of the paragraph will be indented. In some cases, you may want to have more control over indents. Word provides indent markers that allow you to indent paragraphs to the location you want. The indent markers are located to the left of the horizontal ruler, and they provide several indenting options: Quick Tip If you cannot see the ruler, select the View tab, then click the checkbox next to Ruler. Indent Markers 13 The City School 2023-2024
First line indent: the first line of a paragraph is indented more than the other lines in the paragraph. Hanging indent: when the first line is not indented while all the subsequent lines of the paragraph are indented from the left margin of the page. Right Indent: indents the paragraph on the right by the amount you choose. Left Indent: moves both the first-line indent and hanging indent markers at the same time (this will indent all lines in a paragraph) Follow the steps below to indent using indent markers 1. Place the insertion point anywhere in the paragraph you want to indent or select one or more paragraphs. 2. Click, hold, and drag the desired indent marker. In our example, we will click, hold, and drag the left indent marker. A live preview of the indent will appear in the document. 3. Release the mouse. The paragraphs will be indented. 14 The City School 2023-2024
Creating a Document 1.5. Columns in a Document Sometimes the information you include in your document is best displayed in columns. Not only can columns help improve readability, but some types of documents—like newspaper articles, newsletters, and flyers—are often written in column format. Word also allows you to adjust your columns by adding column breaks. 1. Select the text you want to format. Select the Page Layout tab, then click the Columns command. A drop-down menu will appear. From here, select the number of columns you want to add to the document. 2. After you have selected the number of columns, your text in the document will format accordingly. 15 The City School 2023-2024
3. To remove column formatting, place the insertion point anywhere in the columns, then click the Columns command on the Page Layout tab. Select One from the dropdown menu that appears. 4. Your column choices aren’t limited to the drop-down menu that appears. Select More Columns... at the bottom of the menu to access the Columns dialogue box. Click the arrows next to the Number of columns: to adjust the number of columns. Checkpoint Kerning is the amount of space between each character that you type. Indentation adds structure to the document by separating information. 16 The City School 2023-2024
Creating a Document A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data. In Word, you can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables. 1. Place your insertion point where you want the table to appear, then select the Insert tab. Click the Table command. 2. A drop-down menu containing a grid of squares will appear. Hover the mouse over the grid to select the number of columns and rows in the table. 1.6. Creating Tables in Word 17 The City School 2023-2024
3. Alternatively, you can create using Insert Table option. Here you can enter the number of rows and columns you want in your table. 4. You can now place the insertion point anywhere in the table to add text. Quick Tip To move the insertion point to the next cell, press the Tab key while typing. If the insertion point is in the last cell, pressing the Tab key will automatically create a new row. 18 The City School 2023-2024
Creating a Document Insert Rows and Columns in an Existing Table Delete Rows and Columns from a Table 1. Hover the mouse near the location where you want to add a row or column, then click the plus sign that appears. A new row or column will appear in the table. 2. Alternatively, you can right-click the table, then hover the mouse over Insert to see the various row and column options. 1. Place the insertion point in the row or column you want to delete. 2. Right-click the mouse, then select Delete Cells... from the menu that appears. 19 The City School 2023-2024
3. A dialogue box will appear. Select Delete entire row or Delete entire column, then click OK. 4. The column or row will be deleted. 1.7. Find and Replace Words To Find Text When you’re working with longer documents, it can be difficult and time consuming to locate a specific word or phrase. Word can automatically search your document using the Find feature, and it allows you to quickly change words or phrases using Replace. 1. From the Home tab, click the Find command. Alternatively, you can press Ctrl+F on your keyboard. 2. The Navigation pane will appear on the left side of the screen. Type the text you want to find in the field at the top of the navigation pane. In our example, we’ll type the word we’re looking for. 20 The City School 2023-2024
Creating a Document 3. If the text is found in the document, it will be highlighted in yellow and a preview of the results will appear in the navigation pane. Alternatively, you can click one of the results below the arrows to jump to it. 4. When you are finished, click the X to close the navigation pane. The highlight will disappear. To Replace Text At times, you may discover that you have made a mistake repeatedly throughout your document— such as misspelling a person’s name—or that you need to exchange a particular word or phrase for another. You can use Word’s Find and Replace feature to quickly make changes. In our example, we will use Find and Replace to change the title of a magazine so it is abbreviated. 21 The City School 2023-2024
1. From the Home tab, click the Replace command. Alternatively, you can press Ctrl+H on your keyboard. 2. Type the text you want to find in the Find what: field. Type the text you want to replace it within the Replace with: field. Then click Find Next. 3. Word will find the first instance of the text and highlight it in grey. Review the text to make sure you want to replace it. In our example, the text is part of the title of the paper and does not need to be replaced. We’ll click Find Next again to jump to the next instance. 22 The City School 2023-2024
Creating a Document 4. The text will be replaced. When you’re done, click Close or Cancel to close the dialog box. Quick Tip You can also access the Find and Replace command by pressing Ctrl+H on your keyboard. Microsoft Word has a variety of viewing options that change how your document is displayed. You can choose to view your document in Read Mode, Print Layout, or Web Layout. These views can be useful for various tasks, especially if you are planning to print the document. Read Mode is optimized for reading a document on the computer screen. In Full Screen Reading view, you also have the option of seeing the document as it would appear on a printed page. 1.8. Document Views Checkpoint A table is a grid of cells arranged in rows and columns. Word can automatically search your document using the Find feature, and it allows you to quickly change words or phrases using Replace. 23 The City School 2023-2024
1.9. Zoom In and Zoom Out Zoom allows you to view the document closer or farther away. The document can be displayed as One Page, Multiple Pages or Page Width (Document page displayed on the whole screen). When your document is zoomed in or out in Microsoft Word, it will not affect the size at which the document prints. It will only affect the size at which it is displayed on your screen. 1. Open your document in Microsoft Word. Click the View tab at the top of the window Print Layout is the default layout and the one you see most often. Web Layout is suitable if you are designing a web page in Word. Web Layout view shows how your document will look like a web page. 24 The City School 2023-2024
Creating a Document 2. Click the Zoom button in the Zoom section of the navigational ribbon. Note that you can also select to click the 100% button to return to the default zoom level. 3. Select one of the preset zoom options, or click inside of the Percent field and manually specify the zoom amount. Click OK after you are done to apply your selected zoom setting. 25 The City School 2023-2024
Presentation Design Tips Use design template Use effects but don’t overuse them Use images to highlight ideas where possible Highlight key points in presentation Use consistent font and colours Do not use a lot of text Let’s Review 1. Kerning is the amount of space between each character that you type. Sometimes the space between two characters is larger than others, which makes the word look uneven. 2. The lines in all Word documents are single-spaced by default. 3. Indentation adds structure to the document by separating the information 4. Tab creates a first line indent of ½ inch 5. Indent markers that allow to indent paragraphs to the location you want. 6. When the first line is not indented while all the subsequent lines of the paragraph are indented from the left margin of the page is called Hanging Indent. 7. A table is a grid of cells arranged in rows and columns. 8. The Find feature allows to search the document whereas the Replace feature allows you to quickly change words or phrases. 9. Read Mode is optimized for reading a document on the computer screen. 10. Print Layout is the default layout and the one you see most often. 11. Web Layout is suitable if you are designing a web page in Word. Web Layout view shows how your document will look like a web page. My Word Bank! Word processing Kerning Line spacing Indentation Indent marker Table Rows Columns Cell Find and Replace Read layout Print layout Web layout 26 The City School 2023-2024
Presentation Design Tips Use design template Use effects but don’t overuse them Use images to highlight ideas where possible Highlight key points in presentation Use consistent font and colours Do not use a lot of text
Student Learning Outcomes ISTE Student Standard Coverage After going through this chapter, students will be able to: 1. Apply the theme to the presentation and use variety of font styles and colours 2. Insert text including WordArt and pictures in a slide 3. Save the presentation 4. Open a saved the presentation 5. Work with transitions and animations in PowerPoint 6. Insert an audio file in a slide 7. Associate a picture with an audio file 8. Insert a video file in a slide 9. Apply styles on inserted video 10. Change the order of slides 11. Insert action buttons on slides 12. Apply hyperlinks on the text 13. Preview the presentation 14. Print multiple slides on a single page Empowered Learner Knowledge Constructor Creative Communicator 1a 1c 1d 3c 6a 6b 6d Let’s Present
2.1. Getting Started with PowerPoint Microsoft PowerPoint Interface PowerPoint is a computer program that allows you to create and show slides to support a presentation. You can combine text, graphics and multimedia content to create professional presentations. PowerPoint presentations are made up of a series of slides. Slides contain the information you will present to your audience. This might include text, pictures, and charts. When you open PowerPoint for the first time, the Start Screen will appear. From here, you'll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface. 29 The City School 2023-2024
2.2. Working with Slides in PowerPoint Inserting New Slide in PowerPoint Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you’ll need to know the basics of working with slides. Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts. Here is the procedure to add new slide in your presentation. 1. Ribbon: contains all of the commands you will need to perform common tasks in PowerPoint. It has multiple tabs, each with several groups of commands. 2. Quick access toolbar: lets you access common commands no matter which tab is selected. 3. Tell me: this box works like a search bar to help you quickly find tools or commands you want to use. 4. Microsoft account: you can access your Microsoft account information, view your profile, and switch accounts. 5. Slide navigation pane: allows you to view and organize the slides in your presentation. 6. Slide pane: allows you to view and edit the selected slide. 7. Slide number indicator: allows you to quickly see the total number of slides in your presentation, as well as which slide you are viewing. 8. Notes: allows to add notes to your current slide. Often called speaker notes, they can help you deliver or prepare for your presentation. 9. Comments: Reviewers can leave comments on any slide. Click Comments to view comments for the current slide. 10. Zoom control: Click and drag the slider to use the zoom control. The number to the right of the slider reflects the zoom percentage. 30 The City School 2023-2024
Let’s Present 1. From the Home tab, click the bottom half of the New Slide command. Choose the desired slide layout from the menu that appears. 2. The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart. 31 The City School 2023-2024
3. To change the layout of an existing slide, right click the slide and select Layout from the menu and choose the desired layout. A theme is a predefined combination of colours, fonts, and effects. Different themes also use different slide layouts. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look. Themes can be applied or changed at any time. Here is the procedure to apply a theme on slide or presentation: 1. Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme. Click the More drop-down arrow to see all available themes. Using Slide Themes 32 The City School 2023-2024
Let’s Present 2. Select the desired theme. The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab. If you want to copy and paste a slide quickly, you can duplicate it. To duplicate slides, select the slide you want to duplicate, right-click the mouse, and choose Duplicate Slide from the menu that appears. You can also duplicate multiple slides at once by selecting them first. It is easy to change the order of your slides. Just click, hold, and drag the desired slide in the Slide Navigation pane to the desired position. Duplicating Slides Changing Slide Order Deleting a Slide If you want to remove a slide from your presentation, you can delete it. Simply select the slide you want to delete, then press the Delete or Backspace key on your keyboard. 33 The City School 2023-2024
2.3. Adding Pictures and Text Adding pictures can make your presentations more interesting and engaging. You can insert a picture from a file on your computer onto any slide. Here is the procedure to add images to your slide(s). 1. Select the Insert tab, then click the Pictures command in the Images group. 2. A dialogue box will appear. Locate and select the desired image file, then click Insert. The picture will appear on the currently selected slide. Inserting Pictures 34 The City School 2023-2024
Let’s Present 3. You can also click the Pictures command in a placeholder to insert images. Once you have inserted a picture, you may want to move it to a different location on the slide or change its size. PowerPoint makes it easy to arrange pictures in your presentation. Before you can modify a picture, you will need to select it. Simply click to select a picture. A solid line will appear around a selected picture. Adjusting Images on Slide 35 The City School 2023-2024
Click and drag the corner sizing handles until the picture is the desired size. The corner sizing handles will resize a picture while preserving its original aspect ratio (see image on left). If you use the side sizing handles, the image will become distorted (see image on right). Click and drag the arrow above an image to rotate it right or left. Hold the Shift key on your keyboard when rotating an image to limit the rotation angle. Click and drag to move a picture to a new location on a slide. Resizing Images Rotating an Image Moving an Image 36 The City School 2023-2024
Let’s Present WordArt PowerPoint allows you to add effects to the text inside of a text box, which is known as WordArt. Types of effects you can add are the same as the ones you can add to shapes and text boxes (shadow, bevel, etc.). However, with WordArt, you can also change the text to give it a wavy, slanted, or inflated look. A WordArt Style will automatically apply several effects to your text at once. You can then refine the look of your text by adding or modifying text effects. To apply WordArt style, select a text box, or select some text inside of the text box. On the Format tab, click the More drop-down arrow in the WordArt Styles group. Select the desired style from the WordArt style list. 37 The City School 2023-2024
2.4. Slide Transition A transition can be as simple as fading to the next slide or as flashy as an eye-catching effect. PowerPoint makes it easy to apply transitions to some or all of your slides, giving your presentation an exciting and attractive look. Add Transition between Slides Here is the procedure to add transitions between slides: 1. Select the desired slide from the Slide Navigation pane. This is the slide that will appear after the transition. 2. Click the Transitions tab, then locate the Transition to This Slide group. By default, None is applied to each slide. 38 The City School 2023-2024
Let’s Present 3. You can use the Apply To All command in the Timing group to apply the same transition to all slides in your presentation. Keep in mind that this will modify any other transitions you’ve applied. 2.5. Slide Animation In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. There are four types of animations: Entrance, Emphasis, Exit and Motion Path. 39 The City School 2023-2024
To apply animation to the objects in your presentation, follow the steps below: 1. Select the object you want to animate. On the Animations tab, select your desired animation from the Animation group. 2. The effect will apply to the object. the order of animation can be viewed by clicking the Animation Pane (see image on the left). In the Slide pane, a star symbol also will appear next to the slide. 3. To delete an animation, select the animation from the Animation Pane and press the Delete key on your keyboard. 40 The City School 2023-2024
Let’s Present 2.5. Inserting Media in PowerPoint Inserting Audio MS PowerPoint allows you to add audio to your presentation. For example, you could add background music to one slide, a sound effect to another, and even record your own narration or commentary. You can then edit the audio to customize it for your presentation. 1. From the Insert tab, click the Audio drop-down arrow, then select Audio on My PC. 2. Locate and select the desired audio file, then click Insert. The audio file will be added to the slide. 41 The City School 2023-2024
By default, an audio file will appear as a speaker icon in the slide. If you want, you can change the icon to a different picture. 1. Select the audio file, then click the Format tab. Click the Change Picture command. 2. The Insert Pictures dialogue box will appear. Click Browse to select a file from your computer. Alternatively, you can use the online image search tools to locate an image online. In our example, we will click Browse. Checkpoint Slides contain the information you will present to your audience. A theme is a predefined combination of colours, fonts, and effects. PowerPoint allows you to add effects to the text inside of a text box, which is known as WordArt. 42 The City School 2023-2024
Let’s Present PowerPoint allows you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience. You can even edit the video within PowerPoint and customize its appearance. 1. From the Insert tab, click the Video drop-down arrow, then select Video on My PC. 2. Locate and select the desired video file, then click Insert. The video will be added to the slide. 3. Locate and select the desired picture, then click Insert. The icon will change to the new picture. Inserting Video 43 The City School 2023-2024
Applying Styles to Video 1. Select the video, then click the Format tab on the Ribbon. In the Video Styles group, click the More drop-down arrow to display available video styles. 2. Select the desired style. The new style will be applied to the video. Quick Tip Try not to use more than six words per line. More space between lines will make them easier to read. 44 The City School 2023-2024
Let’s Present 2.6. Working with Hyperlinks Whenever you use the Internet, you use hyperlinks to navigate from one webpage to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format it as a hyperlink so a person can easily click it. It is also possible to link to files and other slides within a presentation. It is easy to do all of this using two tools: hyperlinks and action buttons. Hyperlinks have two basic parts: the address of the webpage, email address, or other location they are linking to, and the display text (which can also be a picture or shape). To insert hyperlink in the slide, follow the steps below: 1. Select the image or text you want to make a hyperlink. Right-click the selected text or image, then click Hyperlink. According to research, 47% of presenters put in more than 8 hours into designing their presentations. 45 The City School 2023-2024
2. The Insert Hyperlink dialogue box will open. You can also get this dialogue box from the Insert tab by clicking Hyperlink. Type the address you want to link to into the Address field. Click OK. The text or image you selected will now be a hyperlink to the web address. 3. If you selected text, the words will appear in the Text to display field at the top. You can change this text if you want. 4. To remove hyperlink, Right-click the hyperlink. Click Remove Hyperlink. 46 The City School 2023-2024
Let’s Present 1. Right-click the selected text or image, then click Hyperlink. The Insert Hyperlink dialogue box will appear. On the left side of the dialogue box, click Place in this Document. 2. A list of the other slides in your presentation will appear. Click the name of the slide you want to link to. Click OK. The text or image will now be a hyperlink to the slide you selected. Insert Hyperlink to Another Slide 2.7. Action Buttons Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in button shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone 47 The City School 2023-2024
clicks or moves over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents. To insert an Action Button: 1. Click the Insert tab. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the very bottom. 2. Insert the button onto the slide by clicking the desired location. The Action Settings dialogue box will appear. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it. 48 The City School 2023-2024
Let’s Present 3. In the Action on click section, select Hyperlink to: then click the drop-down arrow and choose an option from the menu. Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer. 1. Select the action button and click the Insert tab. 2. In the Links group, click the Action command. The Actions Settings dialogue box will appear. 3. Edit the action or hyperlink. Click OK. Edit an Action Button 49 The City School 2023-2024
Changing Appearance of an Action Button 1. Select the action button. Click the Format tab. To change the button style or colour, use the tools in the Shape Styles group. 2. To change the shape of the action button, click Edit Shape in the Insert Shapes group. Select a new shape from the drop-down menu. Checkpoint Action buttons are used to connect to a webpage, file, email address, or slide. Slide transition is the visual effect that occurs when you move from one slide to the next. Animation is applied to individual elements on a slide. 50 The City School 2023-2024