Complete Faculty Handbook rev_Spread

Constructive Possession: is a person's knowing joint control and access
with other persons to any alcohol, drug, or mood altering illegal substance.

Cooperative Behavior: is the student's willingness to reasonably and
helpfully work with staff and school personnel, and to comply with their
requests and recommendations.

Uncooperative Behavior: is the student's resistance or refusal, either
verbal, physical, or passive, to comply with reasonable school personnel
requests or recommendations. Defiance, assault, deceit, and flight are
examples of uncooperative student behavior. Uncooperative behavior
includes refusal to comply with requests and recommendations made by
staff and school personnel.

Drug Paraphernalia: means all equipment, products, and materials of any
kind which are used, intended for use or designed for use in planting,
propagating, cultivating, growing, harvesting, manufacturing, compounding,
converting, producing, processing, preparing, testing, analyzing, packaging,
repackaging, storing, containing, concealing, injecting, ingesting, inhaling or
otherwise introducing into the human body a controlled substance in
violation of this act. It includes, but is not limited to:

1. Kits used, intended for use, or designed for use in planting,
propagating, cultivating, growing, or harvesting of any species of
plant which is a controlled substance or from which a controlled
substance can be derived.

2. Kits used, intended for use or designed for use in manufacturing,
compounding, converting, producing, processing, or preparing
controlled substances.

3. Isomerization devices used, intended for use or designed for use in
increasing the potency of any species of plant which is a controlled
substance.

4. Testing equipment used, intended for use or designed for use in
identifying or in analyzing the strength, effectiveness or purity of
controlled substances.

5. Scales and balances used, intended for use or designed for use in
weighing or measuring controlled substances.

6. Diluents and adulterants, such as quinine hydrochloride, mannitol,
mannite, dextrose and lactose, used, intended for use, or designed
for use in cutting controlled substances.

7. Separation gins and sifters used, intended for use or designed for
use in removing twigs and seeds from or in otherwise cleaning or
refining marijuana.

8. Blenders, bowls, containers, spoons, and mixing devices used,
intended for use, or designed for use in compounding controlled
substances.

9. Capsules, balloons, envelopes, and other containers used, intended
for use, or designed for use in packaging small quantities of
controlled substances.

10. Containers and other objects used, intended for use, or designed for
use in storing or concealing controlled substances.

11. Hypodermic syringes, needles, and other objects used, intended for
use, or designed for use with injecting controlled substances into the
human body.

12. Objects used, intended for use or designed for use in ingesting,
inhaling or otherwise introducing marijuana, cocaine, hashish or
hashish oil into the human body, such as:

a. Metal, wooden, acrylic, glass, stone, plastic or ceramic pipes
with or without screens, permanent screens, hashish heads or
punctured metal bowls.

b. Water pipes.
c. Carburetion tubes and devices.
d. Smoking and carburetion masks.
e. Roach clips; meaning objects used to hold burning material

such as a marijuana cigarette, that has become too small or
too short to be held in the hand.
f. Miniature cocaine spoons and cocaine vials.
g. Chamber pipes.
h. Carburetor pipes.
i. Electric pipes.
j. Air-driven pipes.
k. Chillums.
l. Bongs.
m. Ice pipes or chillers.

In determining whether an object is drug paraphernalia, school authorities
shall consider, in addition to all other logically relevant factors, statements
by an owner or by anyone in control of the object concerning its use, the
proximity of the object, in time and space, to a direct violation of this policy,
the proximity of the object to controlled substances, the existence of any
residue of controlled substances, the existence of any residue of controlled
substances on the object, direct or circumstantial evidence of the intent of
an owner, or of anyone in control of the object, to deliver it to persons whom
he knows, or should reasonably know, intend to use the object to facilitate a
violation of this act, the innocence of an owner or of anyone in control of the
object, as to a direct violation of this act would not prevent a finding that the
object is intended for use or designed for use as drug paraphernalia,
instructions, oral or written, provided with the object concerning its use,
national and local advertising concerning its use, the manner in which the
object is displayed for sale, whether the owner, or anyone in control of the
object, is a legitimate supplier of like or related items to the community,
such as a licensed distributor or dealer of tobacco products, direct or
circumstantial evidence of the ratio of sales of the objects to the total sales
of the business enterprise, the existence and scope of legitimate uses for
the object in the community, and expert testimony concerning its use.

Immediate precursor: means a substance which is designated as being a
principal compound commonly used or produced primarily for use, and
which is an immediate chemical intermediary used or likely to be used in the
manufacture of a controlled substance.

Manufacture: means the production, preparation, propagation,
compounding, conversion, or processing of a controlled substance, other
drug or device or the packaging or repackaging of such substance or article,
but does not include the activities of a practitioner who, as an incident to his
administration or dispensing such substance or article in the course of his
professional practice, prepares, compounds, packages or labels such
substance or article. The term "manufacturer" means a person who
manufactures a controlled substance, other drug or device.

Marijuana: consists of all forms, species and/or varieties of the genus
Cannabis sativa L., whether growing or not; the seeds thereof; other resin
extracted from any part of such plant; and every compound, manufacture,
salt, derivative, mixture, or preparation of such plant, its seeds or resin.

Narcotic: means any of the following, whether produced directly or
indirectly by extraction from substances of vegetable origin, or
independently by means of chemical synthesis or by a combination of

extraction and chemical synthesis: (a.) opium, (b.) any opiate having an
addiction-forming or addiction-sustaining capacity similar to morphine, but
not including the insoquinoline alkaloids of opium, (c.) any compound,
manufacture, salt, derivative, mixture, or preparation of opium or any opiate,
and (d.) any substance, compound, manufacture, salt, derivative, or
preparation thereof, which is chemically identical with any of the substances
referred to in (a), (b), or (c).

III. Authorization

The Headmaster or designee is authorized to prevent any person from
entering The Christian Academy premises, who possesses or attempts to
distribute, or is under the influence of drugs, alcohol, or mood altering
substances.

The privileged confidentiality between students and guidance counselors,
school nurses, school psychologists, and other school employees shall be
respected. Confidential communication made to school employees shall
not be revealed without student or parent consent unless the student's best
interests are served or the safety of the individual and others is in jeopardy.

IV. Policy Violation

This policy is violated when any student, visitor, guest, or any other person
unlawfully manufactures, uses, abuses, possesses, constructively
possesses, distributes, or attempts to distribute drugs, alcohol, or any mood
altering substance, or drug paraphernalia on school premises, or at any
school sponsored activity anywhere, or while traveling to and from school or
school related activities, or who conspires, aids or bets the use, abuse,
active possession, constructive possession, or distribution of drugs, alcohol,
or any mood altering substances. An individual will be considered in
violation of this policy if he/she is involved in any of the activities described
herein at any time while enrolled as a student.

V. Searches

It is recognized that a student has a reasonable expectation of privacy on
school grounds. However, a student's locker and desk are school property
and are subject to inspection in accordance with this policy in the interest of
the health, safety and welfare of the school community.

If school authorities have reasonable grounds for suspecting that a student
has violated or is violating either the law or rules, regulations or policies of
The Christian Academy or secreting evidence of an illegal act,

a search may be made of the student's clothing, handbag, wallet, locker
and desk and any materials and articles contained therein which are in
violation of the law or the rules, regulations, or policies of the Academy may
be seized.

Prior to a search of a locker, the principal's approval shall be obtained.
Where school authorities have a reasonable suspicion that a locker or desk
contains materials which pose a threat to the health, welfare and safety of
the school community, student lockers and desks may be searched without
prior warning to the student. As an example, inspections for drugs,
narcotics, liquor, weapons, poisons and missing property are matters
relating to the health, safety and welfare of the school community and may
be regarded as providing a reasonable suspicion for the inspection by
school authorities of lockers and desks. Any articles or materials which are
in violation of the law or the rules, regulations or policies of TCA and which
are seized by school authorities may be used as evidence against the
student in disciplinary proceedings. Annually, when locker assignments are
given to students, they will receive written notice in their student handbook
that The Christian Academy administrators assert the right to conduct locker
searches.

VI. Procedural Guidelines for Drug and Alcohol Violations

These guidelines are designed to outline the steps that The Christian
Academy staff members follow when they suspect a policy violation.

1. If a teacher, or other staff member, suspects or has reason to
believe that a student is using, abusing, or in possession of alcohol,
other drugs, narcotics, or health endangering compounds, they
should notify the building principal immediately.

2. The student shall be removed from the classroom setting and initially
will be suspended pending a full investigation by school and/or law
enforcement authorities.

3. Parents or guardians shall be immediately contacted by building
administration and the student shall be sent home or removed from
the school for medical attention, if necessary. If parent or guardians
cannot be reached, the decision to get medical attention for the
student or to isolate the student from other students shall be made
by the school administration.

4. The police department having jurisdiction over the area in which the
school is located shall be notified by the building principal and the
student shall be referred for appropriate action.

5. Any student determined to be involved with the use/abuse of alcohol,
drugs or drug paraphernalia shall be subject to discipline up to and
including expulsion.

Any student who is self-referred, who is voluntarily referred by anyone else
and who seeks help with a chemical use/abuse and/or dependency, and
who is not under the immediate influence of a chemical substance is not
subject to this policy's provisions and will be dealt with on an individual case
by case basis. The Board of Trustees will be kept appraised of such
situations.

Adopted: February 10, 1995

A 10

ADMINISTRATIVE DIRECTIVE ON
FUNDRAISING EFFORTS BY STUDENT GROUPS

The Administration of The Christian Academy realizes the tremendous value of
student-driven fundraising activities. These activities assist in meeting the financial
demands of running numerous extracurricular programs. Offering such activities would
place a tremendous financial burden on the school without the existence of such
fundraising efforts.

However, it is necessary to limit the requests for, and requirements of, additional
funds placed on our families and others associated with TCA. As a result, all
fundraising efforts must receive prior approval from the Headmaster.

Adopted: October, 1995

A11

ADMINISTRATIVE DIRECTIVE ON
PARTICIPATION IN EXTRACURRICULAR ACTIVITIES

In order to bring the school’s program more into line with the school’s mission, the
following guideline shall become effective immediately. Any student involved in an
athletic or extracurricular activity shall be excused from practices and/or games one time
during the season of the activity for a family or church activity.

In order for the student to be excused, the coach or advisor must be notified prior
to the event. A student who misses for one of the reasons given above shall return to
his/her normal status on the team for the next contest. A student who misses a second
time in the season shall be counted as unexcused.

Adopted: January, 1996

A12

Board Policy Regarding
Reviewing Films

The following shall govern the use of all films used in any way for classroom
instruction or entertainment.

No film shall be shown that in any way displays immodesty, unnecessary
violence or that has gross language in it that is not vital to the use of the movie.
For example, a film about the German’s treatment of the Jews may show graphic
pictures of the Jews and the horrible things that were done to them and may be
appropriate for teaching, whereas a film showing graphic violence for
entertainment purposes only may not be used.

Film ratings shall be used with caution but shall be followed as to age
restrictions. A “PG” rating is limited to adults and their children if the parents
have given approval for them to watch it. We cannot make that decision for the
parents. Films with a “PG-13” rating should never be shown to students younger
than the age of 13 and must also have a parents’ permission. “R” rated films are
never to be shown. Also keep in mind that a “G” rating does not necessarily
mean that the film is always okay to watch. Films are only rated when they are
released for theater viewing. Many videos now being made for home use have
no ratings and we cannot assume that they are okay for that reason.

All films must be screened by a TCA staff person prior to any viewing by
students. The only exception is any film that we have used previously and has
known content that does not violate the Biblical standards we are committed to.

Teachers are ultimately responsible for the content of any audio-visual materials
that may be used in the classroom. Therefore it is expected that a teacher would
preview any, and all, materials prior to their use in class. Reliance on the
recommendation of another individual is not sufficient. Parents are to be given
at least two week’s notice so they have sufficient time to return the permission
slip and/or preview the film if they so desire.

Adopted: November 18, 1997
Revised: June 14, 2011

A13

Board Policy Regarding
Resource Material for Classroom Use

In keeping with TCA’s motto, “The Pursuit of Excellence Through Christ,”
classroom and library resource materials used by teachers and students must be
chosen in accord with the school’s philosophy of Christian education. Such
materials should be characterized by academic and aesthetic excellence, should
be appropriate for the maturity level of the student – academically, emotionally,
and spiritually – and should, by the role they play in the instructional process,
contribute to the edification of the children and young people entrusted to us by
God and their parents. The following guidelines should assist teachers and
administrators in making wise judgments about resources chosen for classroom
use.

EXCELLENCE

Materials chosen for use, whether Christian or non-Christian:

a. should be of the highest possible quality, written or produced by
people with recognized talent in their field of endeavor.

b. should deal with worthy themes, well-developed to stimulate growth
and maturation in the students who are exposed to them.

c. should be representative of major trends in literature or art, past or
present, though we must recognize that just because something may
be a major trend does not necessarily make it worthy of examination
by our students.

MATURITY LEVEL

Materials chosen for use, whether Christian or non-Christian:

a. should be written at an appropriate academic level in order to allow for
comprehension by the students for whom they are intended.

b. should not contain subject matter inappropriate to the emotional
maturity of the student.

c. should stimulate critical thinking but must not require critical faculties
beyond those possessed by the students (i.e., a story that a teenager

might be able to read critically could be absorbed uncritically by an
elementary student, thus causing damage rather than growth).

EDIFICATION

Materials chosen for use, whether Christian or non-Christian

a. should contribute to the development of a Christian worldview, so that
students learn to interpret reality in a biblical way, whether the artists
and writers do so or not.

b. should encourage the student to espouse positive values and morals,
either through example or contrast. Works containing objectionable
values or morals must always be evaluated and discussed in a way
that produces edification in the lives of the students.

c. should not be such as to saturate the minds of the students with that
which is godless. While it is recognized that quality materials may at
times contain things that are objectionable (see below), the
preponderant impact of the work, as treated in the classroom, must be
conducive to the mindset described in Philippians 4:8.

OBJECTIONABLE MATERIALS

The Christian may not choose to be isolated from the world. Instead he is to be
salt and light in the world (Matthew 5:13016). The Christian must understand
how the world thinks in order to avoid unconsciously absorbing a non-Christian
worldview, in order to combat non-Christian thinking with a sound biblical
apologetic, and in order to be an effective witness in the world in which God has
placed us. Thus we recognize that there is value in exposing our students to
non-Christian materials, as long as this is done in the context of evaluation rather
than acceptance. Objectionable aspects of literature and art which, must
therefore be used with great care, always remembering the maturity of the
student and the goal of edification, include, but are not necessarily limited to, the
following:

a. Blasphemy – inappropriate uses of the Lord’s name, whether direct or
in the form of “minced oaths,” should be recognized as contrary to
Christian practice (Exodus 20:7).

b. Vulgarity – crude references to sexual and excretory functions have no
place in the speech of a Christian (Ephesians 4:29). Our students
need to realize this.

c. Nudity – while the use of the unclad human form may at times be
appropriate for instructional purposes (e.g., in a biology, health or art

class) it is totally inappropriate to present nudity in any sensual way
(Matthew 5:28).

d. Descriptions or depictions of sexual acts – while sex is a gift from God
and a normal aspect of human behavior, we must always keep in mind
the maturity level of the student and the context in which the material
is placed (Galatians 5:19). Such descriptions may never be lurid or
graphic.

e. Depravity and vice – while it is true that we live in a sinful world, and
any realistic view of the world must include a portrayal of sin (the Bible
certainly does), sin should never be glorified or even given tacit
acceptance (Romans 13-12-14).

f. Pagan traditions – when we celebrate holidays with our children, we
may never allow Santa Claus or the Easter Bunny to displace Jesus at
the center of our celebration (I John 5:21).

g. The occult – because of the enormous spiritual danger associated with
any occult practice, materials that mention it should only be used with
the greatest care and in the context of biblical criticism, and materials
glorifying or promoting such practices should never be used
(Deuteronomy 18-10-13).

If there are any questions about potentially objectionable resources, the work
should be previewed by the principal, academic dean or headmaster.

Adopted: November 18, 1997

A14

ADMINISTRATIVE DIRECTIVE ON
CRISIS MANAGEMENT PLAN

EVACUATION & LOCK-DOWN PROCEDURES

Evacuation

 Follow fire drill exit procedure.
 Go to the fence line and follow around to the baseball field (the object is to get as

far from the building as possible).

 Line up by class by the opening in the fence.
 Check attendance and report any missing students to a person with a walkie-talkie

who will announce the students’ names over the radio.

 The nurse will exit out the back of the building.
 Administration will make a check of the building to assure no one is left in the

building (aides will check the downstairs).

 Students should be instructed that in the event of an evacuation if they are en

route to the bathroom, office, etc. they are to exit through the nearest door and
report to the closest teacher.

Lockdown

 Check the hall and bring any student found near your door into your room.
 Close and lock the door.
 Turn the lights off.
 As best as possible get out of sight of the doors and windows.
 Students are to remain silent.
 Notify the office (via intercom) if a child is missing from your room or if you have a

child not normally in your room.

 All faculty, staff and teachers should do to the nearest lockdown area (location

with locks).

General Instructions

 During an emergency there should be no cell phone use of any kind. Once the

situation has been assessed, students will be permitted to place phone calls at
the appropriate time.

 No comment should be made to anyone outside the school concerning the

emergency. People should be referred to the headmaster.

 Classes are not to be taken outside unless part of a planned activity. If your class

does go outside for an activity, please stop by the office and sign-out one of the
radios there for that purpose. In this way, we will be able to reach you should the
need arise.

 Locating any students that may be left inside the building following an evacuation

is critical. Therefore the following people will “sweep” the assigned areas to
make sure that no one is left behind.

Security Guard - Bathrooms in main hallway and auditorium

Secretaries - Art wing bathrooms/copier room/business
office/nurse’s office

Jonathan - Gym/boys’ locker room/center stairway

Irene - Girls’ locker room

Elementary - Elementary bathrooms
Teaching
Assistants

Joel/Tim - Remain behind to assure total evacuation

Revised: October 9, 2007
Revised: November 15, 2010

A15

ADMINISTRATIVE DIRECTIVE ON
THE CHRISTIAN ACADEMY’S
DIVERSITY POLICY

Rationale – In order to display to the surrounding world in a faithful way both the
unity and the diversity of the body of Christ, The Christian Academy is committed to
the effective pursuit of both unity and diversity by a Biblical approach to matters of
race and ethnicity.

Scriptural Background - The following Biblical principles provide the foundation
for this policy:

 Unity and diversity are characteristics of the Godhead, as demonstrated by
the doctrine of the Trinity – one God eternally existent in three Persons,
Father, Son and Holy Spirit, united in character and purpose but diverse in
role.

 God created man in His image, so that the human race is characterized by
both unity and diversity (Genesis 1:26-27).

 Racial and ethnic diversity, while products of man’s sinful rebellion (Genesis
10-11), are also part of God’s redemptive plan (Acts 10:34-35; 17:26-27).

 Just as all men are one in Adam, all Christians are one in Christ (Romans
5:18-19). The identities that divide people in the world are not to be sources
of division among Christians (Galatians 3:26-29), but are intended to enrich
the worship of the One True God (Revelation 5:9).

 The witness of the church to the world is enhanced when believers display
unity in the context of distinctions (James 2:1-9).

Policy Statement – In an effort to encourage and maintain Biblical unity and diversity,
The Christian Academy will commit to:

 Recruiting and hiring faculty, staff, administration and board members that
reflect a diversity of race and culture from the richness of the Body of Christ
and who display the highest qualities of academic excellence and spiritual
commitment.

 Choosing school activities and performances and carrying them out in ways
that recognize the diversity and emphasize the unity of the Body of Christ

and enable students to appreciate and experience the variety of gifts and
expressions of worship that God has bestowed upon His people.

 Choosing course material that recognizes and exposes students to the
common grace that God has bestowed on leaders, writers and artists of
various cultures, while studying all within the context of a Christian worldview,
teaching discernment that encourages students to value what is excellent no
matter what its ethnic origin.

 Teaching our students a way to reject false and worldly definitions of unity
and diversity that have become so prevalent in our society while
demonstrating to them in every aspect of school life the nature of true Biblical
unity and diversity.

 Continuing to attract prospective families that reflect a diversity of race and
culture within the context of a firm commitment to the centrality of Jesus
Christ to all of life and learning.

Adopted: October 16, 2007

A16

ADMINISTRATIVE DIRECTIVE ON
ELEMENTARY CLASSROOM TEACHERS

SERVING AS COACHES

The role of a classroom teacher and/or athletic coach carries with it a huge
responsibility in terms of providing for the continuity for everyone involved whether it be
students or athletes. It is recognized that the youngest of students require greater care
in the guarding of the continuity of instruction occurring within the classroom. We
recognize that when a coach leaves the classroom in the care of another (regardless of
that individual’s level of proficiency), continuity of instruction has been disrupted.

For these reasons, elementary classroom teachers will not be permitted to serve
as athletic coaches in an effort to protect the instructional time for the youngest of our
students and provide for a continuous uninterrupted classroom environment.

Drafted: September 11, 2008
Adopted: October 23, 2008

A17

ADMINISTRATIVE DIRECTIVE ON
COACHING MULTIPLE SEASONS

The role of a classroom teacher and/or athletic coach carries with it a huge
responsibility in terms of providing for the continuity for everyone involved whether it be
students or athletes. In addition, coaches willingly make huge sacrifices in time and
commitment to a team. In an effort to protect coaches from over-extending themselves,
coaches will not be permitted to coach more than two of the three seasons during the
school year.

Drafted: September 11, 2008
Adopted: October 23, 2008

A18

Board Policy Regarding
Bullying/Cyber-Bullying

I. Introduction

The Christian Academy is committed to providing a safe, positive learning
environment for all students. We recognize that bullying creates an atmosphere of
fear and intimidation, detracts from the safe environment necessary for student
learning, and may lead to more serious violence. Therefore, any form of bullying
by TCA students is prohibited.

II. Definition

Bullying means an intentional electronic, written, verbal, non-verbal or physical act
or series of acts directed at another student or students, which occurs either in
school or outside school that is severe, persistent or pervasive and where the
student is exposed, repeatedly and over time, to negative actions on the part of
one or more students. Bullying is further defined as harming of another person
where the bully has more power than the victim. Bullying has the effect of doing
any of the following:

1. Substantial interference with a student’s education.
2. Creation of a threatening environment.
3. Substantial disruption of the orderly operation of the school.

Bullying, as defined in this policy, includes cyber-bullying. Cyber-bullying includes,
but is not limited to, the following misuses of technology: harassing, teasing,
intimidating, threatening, or terrorizing another student or staff member by way of
any technological tool, such as sending or posting inappropriate or derogatory
email messages, instant messages, text messages, digital pictures or images, or
website postings (including blogs) which has the effect of:

1. Placing a student in reasonable fear of physical, emotional or mental
harm;

2. Placing a student in reasonable fear of damage to or loss of personal
property; or

3. Creating an intimidating or hostile environment that substantially
interferes with a student’s educational opportunities.

III. Authority
The Christian Academy prohibits all forms of bullying by its students. The
administration encourages students who have been bullied to promptly report such
incidents to the principal or designee.
All complaints of bullying shall be investigated promptly, and corrective action shall
be taken when allegations are verified. Confidentiality of all parties shall be
maintained, consistent with the school’s legal and investigative obligations. No
reprisals or retaliation shall occur as a result of good faith reports of bullying.

IV. Consequences for Violations
Each student shall be responsible to respect the right of others and to ensure an
atmosphere free from bullying.
A student who violates this policy shall be subject to appropriate disciplinary action
which may include:
Parental conference
Loss of school privileges
Exclusion from school-sponsored activities
Detention
Suspension
Expulsion
Referral to law enforcement officials

Adopted: July 21, 2009
Revised: June 14, 2011

A19

ADMINISTRATIVE DIRECTIVE ON
USE OF SOCIAL SITES, EMAIL CORRESPONDENCE,

TEXTING, TWITTER, ETC.

The following policies have been adopted to protect our students, parents, faculty, and the
reputation of TCA and the testimony of the Gospel. All school employees are responsible

to follow these policies consistently.

Social Sites (MySpace, Facebook, Spaces, LinkedIn, etc.)

Although the school does not prohibit staff from using social sites, the following
guidelines are expected to be followed:

 Just like email, the content of a social site may be subject to review through
court order or through the legal discovery process in a lawsuit. Exercise caution in
what you post to social sites accordingly.

 You should not post comments or pictures or any other content that does not
reflect the values of The Christian Academy, or that would in any way undermine
your credibility as a professional, the reputation of TCA, or do harm to the testimony
of Christ. Inappropriate material posted by you on a social site may be grounds for
personnel action.

 You should NOT become “friends” with students. Although social sites may
foster positive communication between teachers and students, they can also foster
inappropriate relationships or lead to misunderstandings or other unintended
consequences.

 To protect yourself, students, and the school, you should NOT use social sites to
conduct school related business with students or parents.

Email Correspondence

All emails are subject to review through court order or through the legal
discovery process in a lawsuit. Without going into the details of legal discovery and
the Family Educational Rights and Privacy Act (FERPA), here are policies that must be
followed as it relates to email:

 Please limit the use of the school email account or network for personal email
correspondence. We realize that you may occasionally send or receive emails from
your children or spouse but please limit the use of school email for personal
correspondence. Remember, our internet service providers store all electronic
communication. Personal emails could be quite embarrassing in a lawsuit where
electronic information was at issue.

 Do NOT use a personal email account for school business. It is important that
all school business be conducted with your school assigned email account.
You can access your school email account from home. Information on how to do
this can be obtained from the Technology Supervisor.

 SAVE emails that are related to official school business, all parent/student
related communication, etc.

 You do not need to save incidental emails, e.g., emails dealing with schedules,
buses, holidays, athletic events, etc.

 NOTE: emails can be changed and forwarded to anyone; it is wise, therefore,
to keep a copy of original sent emails as noted above. You should also compose
emails with this in mind.

 All email correspondence should be professional, ethical, factual, gracious, and
carefully worded.

 Remember that our goal is to respond to emails within 24 hours.

Text Messaging/Twitter Similar Technologies

The same general policies apply to texting, twitter, and similar technologies:
 Do not “follow” students on Twitter
 Do not knowingly allow students to follow you on Twitter
 Do not send text messages to students. The only permitted exception is that a

coach or sponsor may text the team/club/squad of a change in game or practice
schedules, etc. Nothing of a personal nature whatsoever is to be sent via text to
students.
 Inform students that they are not to text you.
Thank you for your understanding and cooperation regarding this important matter.
Please let us know if you have any questions.

ADOPTED: July 2011

A20

ADMINISTRATIVE DIRECTIVE ON
CANCELLATION OF OUTDOOR/AFTER-SCHOOL ACTIVITIES

DUE TO INCLEMENT WEATHER

The following policy has been adopted in an attempt to protect our students, parents
and faculty as a result of inclement weather that could impact outdoor or after-school
activities.

In the event of an approaching thunderstorm, athletic fields should be cleared at the
first incident of thunder and/or lightning. Gym classes as well as those students outside
for recess need to move indoors. All participants should remain inside until there are no
more occurrences of either for at least fifteen minutes.

In the event of snow, after-school practices will be cancelled if any district dismisses
early and sends busses to pick up their students. Also, Saturday practices are to be
cancelled if snow begins to lay on paved surfaces.

ADOPTED: September 2013