Local Economic Development Section (LEDS) Indicator P C/M PDAO Annual Accomplishment Report (HUCs and ICCs)/PDAO Consolidated Annual Accomplishment Reports 2 - Submitted on-time 1 - Late submission (=<5 days) 0 - No submission or >5days 2 2 PDAO Functionality Assessment Form 2 - Submitted on-time 1 - Late submission (=<5 days) 0 - No submission or >5days 2 2 Level of Functionality of PDAO per City/Municipality; Consolidated Assessment Report (Annex D) 2 - Submitted on-time 1 - Late submission (=<5 days) 0 - No submission or >5days 2 2 Strengthening the Functionality of Persons with Disability Affairs Offices and Persons with Disabilities Focal Person - Annexes B, C, D and E / On-time submission 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 Annex B - Annual Accomplishment Report - NLT 5th working day of the ensuing year Annexes B, C, D, E - Approved Annual Accomplishment Report - NLT 10th working day of the ensuing year Provincial PDAO - NLT 15th working day of the ensuing year Regional Office - NLT 20th working day of the ensuing year Implementation of the Pantawid Pamilyang Pilipino Program (4Ps) / On-time submission 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 Annex A - Quarterly Every 5th working day of the ensuing month of the quarter Establishment of the Implementing Teams of RPRH Law in LGUs 1 /Sem - Submitted on-time 0.5 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 RPRH Accomplishment Report Barangay - Every Jan 15 & July 15 C/M - Every Jan 15 & July 20 HUC/ ICC/ Provinces - Jan 30 & July 30 Adoption and Implementation of the Philippine Plan of Action for Nutrition / On-time submission 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 Annex B Barangay - Every Jan 15 & July 15 C/M - Every Jan 20 & July 20 HUC/ ICC/ Provinces - Jan 30 & July 30 Report of LGU Compliance on BPLS Standards / On-time submission 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 Annex 1 - Online Monitoring System Report of LGU Compliance on BPCO Standards 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 Annex 1 - Online Monitoring System Report of LGU Compliance on EVOSS / On-time submission 0.5 /Qtr - Submitted on-time 0.25 /Qtr - Late submission (=<5 days) 0 - No submission or >5days 2 2 LGU Energy Code/ EVOSS Compliance Monitoring Report Presence of Updated Local Revenue Code 2 - with updated LRC (within 5 yrs); 1 - with outdated LRC (more than 5 yrs; 0 - no LRC crafted 2 2 CRS entry Presence of Updated Local Investments and Incentive Code 2 - with updated LIIC ; 0 - no LIIC 2 2 CRS entry Report of TelCos Approved and Pending Application 2 - On-time submission of report 0 - No submission of report 2 2 TelCo permit online monitoring system (TelPOMS) Report of LGUs on the Regulatory Reforms (Repeal of Policies) both Business and Non-Business Transactions 2 - On-time submission of report 0 - No submission of report 2 2 Regulatory Reform for LGUs Information System (RR4LGUsIS) - Forms 1, 3, 4, 5 LGU reports directly through the Portal Scoring Guide FULL POINT MOVs for Submission NLT January 30 of every year NLT January 30 of every year 45
Report on the Status of Workforce Development Plan (WDP) No required reporting but updating is needed. Posting is required once WDP is approved by the Sanggunian LGU Administration and Governance Capacity Building Section Indicator P C/M Conduct of NEO Basic Orientation Course 4 - Conduct of NEO Orientation Course in 2022 2 - Late conduct of NEO Orientation Course (2023) 0 - No NEO Orientation Course Conducted 4 4 Post Activity Report from POs NEO Quarterly report 1/Qtr - Submitted NEO Quarterly report 0 - No submitted NEO report 4 4 NEO Quarterly report entered in LGAMES 84 91 GRAND TOTAL 100 100 Scoring Guide FULL POINT MOVs for Submission Newly-Elected Officials (NEO) Program SUB TOTAL FOR CORE FUNCTIONS 46
CRITERIA/BASIS ALLOCATION QUANTITY 80% SENIOR CITIZEN OR WITH CO-MORBIDITY (EXEMPTION IS APPROVED BY PD) 5 1 IMMERSION ACTIVITY AS FACILITATOR 7 2 IMMERSION ACTIVITIES AS FACILITATOR 8 3 IMMERSION ACTIVITIES AS FACILITATOR 9 4 IMMERSION ACTIVITIES AS FACILITATOR 10 1-3 BARANGAYS 2 . 4-6 BARANGAYS 3 7-9 BARANGAYS 4 10 BARANGAYS OR MORE 5 SUBTOTAL 10 QUALITY 20% For RCSP HOST CMLGOO FACILITATED MLGU FUND SUPPORT & OTHER RESOURCES FOR RCSP ACTIVITIES 1.5 ENSURED PARTICIPATION OF LCE IN THE SERBISYO CARAVAN/DIALOGUE (ACTUAL NUMBER OF ATTENDANCE TO SC/DIALOGUE BY LCE OVER TOTAL NUMBER OF TARGET BARANGAYS) 1 PRESENCE OF INITIATIVES/INNOVATIONS BY HOST CMLGOO 0.5 TIMELINESS OF SUBMISSION OF OUTPUT 1 COMPLETENESS OF OUTPUT SUBMITTED 1 FOR RCSP FACILITATOR TIMELINESS OF SUBMISSION OF OUTPUT 1 COMPLETENESS OF OUTPUT SUBMITTED 1 EFFECTIVE FACILITATION SKILLS 3 SUBTOTAL 10 TOTAL 100.00% CRITERIA/BASIS ALLOCATION QUANTITY 80% RCSP INITIATIVES AND ACTIVITIES AT THE PROVINCIAL LEVEL (2023 PRE-IMMERSION AND 2022 IMMERSION; MONITORING ACTIVITIES ARE EXCLUDED) 10.00% 1-2 ACTIVITIES 5.00% 3-4 ACTIVITIES 10.00% RCSP INITIATIVES AND ACTIVITIES AT THE PROVINCIAL LEVEL (2022 POST-IMMERSION) 10.00% 1 ACTIVITY 5.00% MORE THAN 1 ACTIVITY FUND UTILIZATION RATE FOR 2022 RCSP FUNDS (AS OF 30 DEC 10.00% 2022) 5.00% 96%-100% FUND UTILIZATION 5.00% 86%-95% FUND UTILIZATION 3.00% 76%-85% FUND UTILIZATION 2.00% ANNEX G RPMO CRITERIA FOR CMLGOO 2023 AS RCSP FACILITATOR AS RCSP HOST CMLGOO (median=6) RPMO CRITERIA FOR PROVINCE 2023 47
FUND UTILIZATION RATE FOR 2023 RCSP FUNDS (AS OF 30 SEPT 2023) 5.00% 61%-100% FUND UTILIZATION 5.00% 46%-60% FUND UTILIZATION 3.00% 36%-45% FUND UTILIZATION 2.00% CMLGOO PERFORMANCE 70.00% QUALITY 20% FACILITATED PLGU FUND SUPPORT & OTHER RESOURCES FOR RCSP ACTIVITIES 2 SUBMISSION OF AFTER-ACTIVITY REPORTS (FOR ALL ACTIVITIES CONDUCTED) WITHIN 15 DAYS AFTER CONDUCT OF ACTIVITY 1.5 COMPLETENESS (FORM AND CONTENT) OF AFTER ACTIVITY REPORT 1.5 SUBTOTAL 5 TOTAL 100.00% * Special Citation for BEST BARANGGAYAN FACILITATOR * Special Citation for BEST BARANGGAYAN HOST CMLGOO * Special Citation for BEST DILG PROVINCIAL TEAM IMPLEMENTER 48
CRITERIA WP (%) Points RATING (%) SUBAYBAYAN (5) 100% UPDATING STATUS (physical and financial) (4.5) 90-99% (4) 80-89% (3.5) 70-79% (3) 60-69% (2.5) 50-59% (2) 40-49% (1.5) 30-39% (1) 20-29% (0.5) 10-19% (0.25) 1-9% (0) 0 72% 5 72.0% RLIP (2) 100% VETTED (1.5) 75-99% (1) 50-75% (0.5) 25-50% (0.25) 1-25% (0) 0 28% 2 28.0% TOTAL 100.00% 1. Best SBDP Implementers (First to complete SBDP Project within timeline) ANNEX H PDMU SCORECARD F0R PRAISE 2023 Note: Points is derived from the average of Subaybayan/RLIP Status per project SPECIAL CITATION 49
Categories Scoring Guide Percentage Facilitation of 8888 Complaints 100 - Complaints were referred to concerned government agency or instrumentality for appropriate action. Report of their concrete specific actions were submitted to the Regional Office within 72 hours. 95- Complaints were referred to concerned government agency or instrumentality for appropriate action. Report of their concrete specific actions were submitted to the Regional Office after 72 hours but not exceeding 5 working days. 90- Complaints were referred to concerned government agency or instrumentality for appropriate action. Report of their concrete specific actions were submitted to the Regional Office after 5 working days but not exceeding 10 working days. 85 - Complaints were referred to concerned government agency or instrumentality for appropriate action, but no report was submitted to the Regional Office, or if there is any, the actions taken were not sufficient to close the ticket. 80- Complaints were referred to concerned government agency or instrumentality for appropriate action. Report of their concrete specific actions were submitted to the Regional Office after 10 working days. 60% Fact Finding Investigation 100- Case/s for FACT-FINDING INVESTIGATION was conducted on the date indicated in the Fact Finding Investigation Order, and report was submitted to ORD-Legal within 5 working days from the date concluded. 95- Case/s for FACT FINDING INVESTIGATION was conducted on the date indicated in the Fact Finding Investigation Order, and report was submitted to ORD-Legal within 10 working days from the date concluded. 90- Case/s for FACT FINDING INVESTIGATION was conducted on the date indicated in the Fact Finding Investigation Order, and report was submitted to ORD-Legal within 15 working days from the date concluded. 85- Case/s for FACT FINDING INVESTIGATION was conducted within 5 working days from the date indicated in the Fact Finding Investigation Order, and report was submitted to ORDLegal within 10 working days from the date concluded. 80- Case/s for FACT FINDING INVESTIGATION was conducted within 10 working days from the date indicated in the Fact Finding Investigation Order, and report was submitted to ORDLegal within 20 working days from the date concluded. 75- Case/s for FACT FINDING INVESTIGATION was conducted more than 10 working days from the date indicated in the Fact Finding Investigation Order, and report was submitted to ORD-Legal beyond 20 working days from the date concluded. 50- No Fact Finding Investigation Report was submitted to ORD-Legal 40% 100% ANNEX I LEGAL SCORE CARD Total 50
Individual Human Resource Requirements 80% PDS 20% SALN as of December 31, 2022 20% IPCR (2022 2nd Sem and 2023 1st Sem) 20% DTR (October 2022 - September 2023) 20% Financial Accountability 20% Status of Cash Advances (October 2022 - September 2023) 20% Total 100% 100% ANNEX J.1 FAD SCORECARD (INDIVIDUAL) 51
Average Rating of Submission of Individual Administrative Requirements 100% ANNEX J.2 FAD SCORECARD (CLUSTER/DIVISION) 52
CRITERIA Maximum Point HUMAN RESOURCE MANAGEMENT 20% Consolidated Report of Attendance 5% Submission of OPCR/DPCR 5% Submission Summary of Rating 5% Matrix of Performance Commitment and Ratings 5% SUPPLY AND INVENTORY MANAGEMENT Conduct of Annual Physical Inventory Supplies and Equipment 5% 5% FINANCIAL MANAGEMENT 70% Fund Transfers Liquidation Rate 20% BANK RECONCILIATION STATEMENT 5% Monthly Financial Monitoring Reports Consolidated Cash in Bank Register Cash In Bank Register per Fund Report of Accountability for Accounting Forms Report of Fuel Consumption of Gov't Vehicle Reports of Checks Issued and Cancelled 5% Special Reports Status of Utilization CY2022 RCSP Status of Utilization CY2023 RCSP Status of Cash Advances 5% Payroll 5% Remittances Tax Remittance Advice 5% Remittances to GSIS 5% Remittances to HDMF 5% Remittances to Philhealth 5% Audit Compliances Compliance to Audit Observation Memorandum as of September 31, 2023 5% Compliance to Notice of Suspension as of September 31, 2023 5% PROCUREMENT MONITORING 2023 Annual Procurement Plan FY 2022 APP Changes within 2nd Semester FY 2023 APP Changes within 1st Semester FY 2022 Procurement Monitoring Report 2ND Semester FY 2023 Procurement Monitoring Report 1st Semester FY 2022 APCPI Results Submission of Certificate for Early Procurement Activity 5% 5% Total 100% 100% ANNEX J.3 FAD SCORECARD (PROVINCIAL OFFICE) Average points for the rating period (100 points for advance or on time submission and less 1 point for every day of delay per report) (October 2022 - September 2023) 53
CRITERIA MOV Percentage Weight LGRRC Advocacy Campaign Conducted to LGUs 1-24% of LGUs - 20% 25-49% of LGUs - 40% 50-74% of LGUs - 60% 75-100% of LGUs - 80% Other activities related to LGRRC Popularization - 20% 20% 100% ANNEX K.1 LGRRC IMPLEMENTATION (CLUSTER OPERATIONS) Photo documentation uploaded in google drive 80% TOTAL 54
Sub-Criteria MOV Percentage Weight Provincial LGRRC Organized Provincial Order No. & Date Issued 10% Conduct of Quarterly Meetings (5/quarter) sub-LGRRC Monitoring Form 20% Presence of Business Plan Signed Sub-LGRRC Business Plan uploaded in google drive 10% Established Sub-LGRRC Library Photo documentation uploaded in google drive 10% Knowledge Products Produced (Semestral) - (10/Semester) KPs uploaded in google drive 20% KM Audit Conducted KM Audit uploaded in google drive 10% Organized City/ Municipal LGRRC LGU Executive Order or Office Order re: Creation of City/ Municipal LGRRC 10% Provincial LGRRC-MSAC Organized MOA/MOU uploaded in google drive 10% 100% ANNEX K.2 LGRRC IMPLEMENTATION (Provincial LGRRC) TOTAL 55
Criteria Sub-Criteria MOV Percentage Weight Presence of mechanisms for designing and delivering capacity development programs through multistakeholdership. a. Participation to LGRRC core and MSAC meetings b. Participation/Support to LGRRC CapDev Programs and Activities 30% Promotion of LGRRC facilities and services Sharing/Advertising LGRRC and/or its brand to slide decks that involves multi-stakeholdership activities 30% Maintained/ Updated Knowledge Products in LGRRC Library Update/add knowledge product either soft copy or hard copy atleast 1 /sem 30% KM Audit Conducted KM Audit uploaded in google drive 10% 100% Stakeholder Engagement and Partnerships Commitment to LGRRC Bicol ANNEX K.3 LGRRC IMPLEMENTATION (Regional LGRRC) TOTAL 56
I. COMPLIANCE TO REQUIRED DOCUMENTED INFORMATION 40 QME-QP-DILG-BLGS-RO-06 1. Quality Monitoring and Evaluation (QME) FM-QP-DILG-BLGS-RO-06-01 2. Process Summary Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-BLGS-RO-07 CIQME 1. Quality Monitoring and Evaluation (QME) FM-QP-DILG-BLGS-RO-07-01 (CIPSL 2. Process Summary Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-AS-RO-08(RSPQME) 1. Quality Monitoring and Evaluation (QME) FM-QP-DILG-AS-RO-08-01DF(RSP-PSL-DtoF)-RO 2. Process Summary Log Sheet FM-QP-DILG-AS-RO-08-04B 3. RSP Monitoring Log Sheet - RO FM-SP-DILG-07-09 4. CSS Data Sheet FM-SP-DILG-07-10 5. Client Satisfaction Report QME-QP-DILG-AS-RO-09 1. Quality Monitoring and Evaluation (QME) FM-QP-DILG-AS-RO-09-01A _ B. 2. List of Employees Developmental Activities needed based on IDPs and PDPs (For LGOO) FM-QP-DILG-AS-RO-09-02 3. L_D Database FM-QP-DILG-AS-RO-09-03 4. L_D Plan FM-QP-DILG-AS-RO-09-04 5. L_D PSLs FM-QP-DILG-AS-RO-09-08 6. L_D-PTE-MLS. QME-QP-DILG-AS-RO-10A 1.Alternative-Mode-of-Procurement-QME QME-QP-DILG-AS-RO-10B 2. Public-Bidding-QME QME-QP-DILG-AS-RO-10C 3. PS-DBM-QME QME-QP-DILG-AS-RO-10D 4.Inspection-Acceptance-Isuance-of-SMEs-QME QME-QP-DILG-AS-RO-10E 5. DV-QME FM-QP-DILG-AS-RO-10-01A to 01B 6. Alternative Mode of Procurement-PSL SAP: QP-DILG-AS-RO-09 Learning and Development (RO) (AS-PD, ROs) SAP: QP-DILG-AS-RO-10 Procurement, Inspections, Acceptance and Issuance of Goods and Services (AS-GSD, ROs, Pos) 3 3 ANNEX L.1 QMS ISO 9001:2015 SCORECARD Regional Office V: ( )LGMED ( )LGCDD ( )FAD ( )ORD DI CODE DOCUMENTED INFORMATION (DI) WEIGHT ALLOCATION SAP: QP-DILG-BLGS-RO-06: Issuance of Certificate for Service Rendered of Local/Barangay Official for Application for CSC Eligibility (ROs, POs, FOs BLGS) SAP: QP-DILG-BLGS-RO-07: Issuance of Certificate of Incumbency of Local Officials (ROs, POs, FOs BLGS) 3 3 1 SAP: QP-DILG-AS-RO-08: Recruitment, Selection and Promotion (RSP) for 1st and 2nd Level Personnel (RO) (AS-PD, ROs) 57
M-QP-DILG-AS-RO-10-02 7. Public Bidding - PSL FM-QP-DILG-AS-RO-10-03B 8.Procurement-Thru-PS-DBM-PSL Objective 2 FM-QP-DILG-AS-RO-10-03C 9.Procurement-Thru-PS-DBM-PSL Objective 3 FM-QP-DILG-AS-RO-10-03D 10.Procurement-Thru-PS-DBM-PSL Objective 4 FM-QP-DILG-AS-RO-10-04 11.Inspection-Acceptance-Issuance-of-DeliveriesPSL FM-QP-DILG-AS-RO-10-05 12. DV-Logsheet FM-SP-DILG-07-09 13. CSS Data Sheet FM-SP-DILG-07-10 14. Client Satisfaction Report QME-QP-DILG-AS-RO-11 1. Evaluation of Supplier-QME FM-QP-DILG-AS-RO-11-08 2. SME Log Sheet FM-QP-DILG-AS-RO-11-09 3. Janitorial/Pest Control Log Sheet FM-QP-DILG-AS-RO-11-10 4. Catering/Hotel Log Sheet FM-QP-DILG-AS-RO-11-11 5. Summary of Perfomance Evaluations FM-QP-DILG-AS-RO-11-12 6. ISP-ISND Log Sheet QME-QP-DILG-AS-RO-12 1. Vehicular Support-QME FM-QP-DILG-AS-RO-12-03 2. RVSS PSL FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-AS-RO-13 Maintenance of Vehicle-QME FM-QP-DILG-AS-RO-13-02- PSL_rev01. Vehicle Maintenance Repair/Corrective Maintenance Log Sheet QME-QP-DILG-AS-RO-14 1. Facilities-QME FM-QP-DILG-AS-RO-14-03 2. PSL FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-AS-RO-15 1. Records Mngt-QME FM-QP-DILG-AS-RO-15-19 2. Records Management Monitoring Logsheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-FMS-RO-16 1. Claims_QME FM-QP-DILG-FMS-RO-16-01 2. Processing and Payment of Claims Monitoring Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet SAP: QP-DILG-AS-RO-15 Records Management (AS-GSD, ROs, POs, FOs) SAP: QP-DILG-FMS-RO-16 Processing and Payment of Claims (FMS, ROs, POs) 1 1 1 SAP: QP-DILG-AS-RO-11 Evaluation of Supplier/Service Provider’s Performance (AS-GSD, ROs, Pos) SAP: QP-DILG-AS-RO-12 Provision of Vehicular Support Service (AS-GSD, ROs) 3 3 1 SAP: QP-DILG-AS-RO-13 Maintenance of Vehicles (AS-GSD, ROs) SAP: QP-DILG-AS-RO-14 Management of Facilities (AS-GSD, ROs) 1 58
FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-ISTMS-RO-17 1. Quality Monitoring and Evaluation (QME) FM-QP-DILG-ISTMS-RO-17-03 2. ICT TA Process Summary Log Sheet FM-QP-DILG-ISTMS-RO-17-06 3. Computer Preventive Maintenance Summary Logsheet FM-SP-DILG-07-09 4. CSS Data Sheet FM-SP-DILG-07-10 5. Client Satisfaction Report QME-QP-DILG-LLLS-RO-18 1. QME FM-QP-DILG-LLLS-RO-18-01A 2. PSL - RO (and PO) QME-QP-DILG-LLLS-RO-19 1. QME FM-QP-DILG-LLLS-RO-19-01A 2. PSL - RO QME-QP-DILG-LLLS-RO-20 1. QME FM-QP-DILG-LLLS-RO-20-01 2. PSL QME-DILG-LLLS-RO-21 1. QME FM-QP-DILG-LLLS-RO-21-01A 2. PSL - RO QME-QP-DILG-PACS-RO-22 1. QME FM-QP-DILG-PACS-RO-22-01 2. PACH Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-CO-RO-23 1.QME-Provision-of-TA__Rev01 FM-QP-DILG-CO-RO-23-06 2. Post Training Evaluation Monitoring Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-NBOO-RO-01 1. QME FM-QP-DILG-NBOO-RO-01-02 2. PSL FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report SAP: QP-DILG-LLS-RO-20 Implementation of Ombudsman, Sandiganbayan, COMELEC Decision/Orders/Resolution (LLLS, ROs-Legal Unit) SAP: QP-DILG-LLS-RO-21 Preparation of Position Paper/Comments on Congressional Measures (LLLS, ROs-Legal Unit) 1 SAP: QP-DILG-ISTMS-RO-17 Provision for Technical Assistance on Information and Communications Technology (ICT) Resources (ISTMS, ROs) SAP: QP-DILG-LLS-RO-18 Rendition of Legal Opinion (LLLS, ROs-Legal Unit) SAP: QP-DILG-LLS-RO-19 Document Review and Provision of Comments/Recommendations (LLLS, ROsLegal Unit) 1 1 1 SAP: QP-DILG-PACS-RO-22 Provision of Public Assistance and Complaints Handling (PACS, ROs-POs) SAP: QP-DILG-CO-RO-23-Provision of Technical Assistance (CO-ROs, POs, FOs) MSP: QP-DILG-NBOO-RO-01: Processing of On-Line Regional Death Benefit Claims for Deceased Barangay Officials (DBCDBOs) for Fund Allocation by the Department of Budget and Management (DBM) (NBOO, ROs, POs, FOs) 1 1 1 2 3 59
QME-QP-DILG-BLGS-RO-02 1. QME FM-QP-DILG-BLGS-RO-02-02 2. Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-BLGS-RO-03 1. QME FM-QP-DILG-BLGS-RO-03-02 2. Process_Summary_ Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-BLGS-RO-04 1. FDP-QME FM-QP-DILG-BLGS-RO-04-03 P 2. Process_Summary_ Log Sheet FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report QME-QP-DILG-BLGS-RO-05 1.QME FM-QP-DILG-BLGS-RO-05-02 2.Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report (40 points) 40 points 35 points 38 points III. ATTENDANCE TO QMS RELATED ACTIVITIES AND/OR BONUS POINTS (20 points) TOTAL 100 points Absence of NC and/or OFIR In case of findings: Compliance to NC Compliance to OFIR Number of attendance to the following activities/meetings: 1. QMS Planning 2. Management Review 3. Pre - Audit 4. Regional QMS Monthly Performance and Evaluation Meeting 5. Quarterly Meeting with Process Owners 2 1 II. COMPLIANCE TO PRE-AUDIT RESULTS MSP: QP-DILG-BLGS-RO-04 Multi-Stage Process: Issuance of Full Disclosure Policy (FDP) Compliance Certificate (BLGS, ROs, POs, FOs) MSP: QP-DILG-BLGS-RO-05: Issuance of Department Authorization to Utilize Additional Confidential Funds of LGUs (BLGS, ROs, POs, FOs) 2 3 MSP: QP-DILG-BLGS-RO-02: Issuance of Department Authority to LGUs for the Purchase of Motor Vehicles (BLGS, ROs, POs, FOs) MSP: QP-DILG-BLGS-RO-03: Issuance of Certificate for Foreign Travel Authority of Local Government Officials and Employees (BLGS, ROs, POs, FOs) 60
FM-QP-DILG-BLGS-RO-06-01 1. Process Summary Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-07-01 (CI-PSL 1. Process Summary Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-AS-RO-15-19 1. Records Management Monitoring Logsheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-CO-RO-23-06 1. Post Training Evaluation Monitoring Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-NBOO-RO-01-02 1. PSL FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-02-02 1. Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-03-02 1. Process_Summary_ Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report SAP: QP-DILG-CO-RO-23-Provision of Technical Assistance (CO-ROs, POs, FOs) 5 MSP: QP-DILG-BLGS-RO-04 Multi-Stage Process: Issuance of Full Disclosure Policy (FDP) Compliance Certificate (BLGS, ROs, POs, FOs) MSP: QP-DILG-BLGS-RO-03: Issuance of Certificate for Foreign Travel Authority of Local Government Officials and Employees (BLGS, ROs, POs, FOs) 5 MSP: QP-DILG-BLGS-RO-02: Issuance of Department Authority to LGUs for the Purchase of Motor Vehicles (BLGS, ROs, POs, FOs) 5 MSP: QP-DILG-NBOO-RO-01: Processing of On-Line Regional Death Benefit Claims for Deceased Barangay Officials (DBCDBOs) for Fund Allocation by the Department of Budget and Management (DBM) (NBOO, ROs, POs, FOs) 6 SAP: QP-DILG-AS-RO-15 Records Management (AS-GSD, ROs, POs, FOs) 3 SAP: QP-DILG-BLGS-RO-07: Issuance of Certificate of Incumbency of Local Officials (ROs, POs, FOs BLGS) 5 WEIGHT ALLOCATION 5 ANNEX L.2 QMS ISO 9001:2015 SCORECARD PROVINCE: CLUSTER TEAM: DI CODE DOCUMENTED INFORMATION (DI) I. COMPLIANCE TO REQUIRED DOCUMENTED INFORMATION (40 points) SAP: QP-DILG-BLGS-RO-06: Issuance of Certificate for Service Rendered of Local/Barangay Official for Application for CSC Eligibility (ROs, POs, FOs BLGS) 61
FM-QP-DILG-BLGS-RO-04-03 P 1. Process_Summary_ Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-05-02 1.Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report (40 points) 40 points 35 points 38 points III. ATTENDANCE TO QMS RELATED ACTIVITIES AND/OR BONUS POINTS (20 points) 100 points Compliance to OFIR Number of attendance to the following activities/meetings: 1. QMS Planning 2. Management Review 3. Pre - Audit 4. Regional QMS Monthly Performance and Evaluation Meeting 5. Quarterly Meeting with Process Owners TOTAL 3 II. COMPLIANCE TO PRE-AUDIT RESULTS (40 points) Absence of NC and/or OFIR In case of findings: Compliance to NC 3 MSP: QP-DILG-BLGS-RO-05: Issuance of Department Authorization to Utilize Additional Confidential Funds of LGUs (BLGS, ROs, POs, FOs) 62
FM-QP-DILG-BLGS-RO-06-01 1. Process Summary Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report 10. FM-SP-DILG-13-09 Initial Assessment Report FM-QP-DILG-BLGS-RO-07-01 (CI-PSL 1. Process Summary Log Sheet 3 FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report QME-QP-DILG-AS-RO-10A 1.Alternative-Mode-of-ProcurementQME QME-QP-DILG-AS-RO-10B 2. Public-Bidding-QME QME-QP-DILG-AS-RO-10C 3. PS-DBM-QME QME-QP-DILG-AS-RO-10D 4.Inspection-Acceptance-Isuance-ofSMEs-QME QME-QP-DILG-AS-RO-10E 5. DV-QME FM-QP-DILG-AS-RO-10-01A to 01B 6. Alternative Mode of ProcurementPSL M-QP-DILG-AS-RO-10-02 7. Public Bidding - PSL FM-QP-DILG-AS-RO-10-03A 8.Procurement-Thru-PS-DBM-PSL Objective 1 FM-QP-DILG-AS-RO-10-03B 9.Procurement-Thru-PS-DBM-PSL Objective 2 FM-QP-DILG-AS-RO-10-03C 10.Procurement-Thru-PS-DBM-PSL Objective 3 FM-QP-DILG-AS-RO-10-03D 11.Procurement-Thru-PS-DBM-PSL Objective 4 FM-QP-DILG-AS-RO-10-04 12.Inspection-Acceptance-Issuance-ofDeliveries-PSL FM-QP-DILG-AS-RO-10-05 13. DV-Logsheet FM-SP-DILG-07-09 14. CSS Data Sheet FM-SP-DILG-07-10 15. Client Satisfaction Report FM-QP-DILG-AS-RO-11-08 1 SME Log Sheet FM-QP-DILG-AS-RO-11-09 2. Janitorial/Pest Control Log Sheet FM-QP-DILG-AS-RO-11-10 3. Catering/Hotel Log Sheet FM-QP-DILG-AS-RO-11-11 4. Summary of Perfomance Evaluations FM-QP-DILG-AS-RO-11-12 5. ISP-ISND Log Sheet SAP: QP-DILG-AS-RO-11 Evaluation of Supplier/Service Provider’s Performance (AS-GSD, ROs, Pos) 2 SAP: QP-DILG-BLGS-RO-07: Issuance of Certificate of Incumbency of Local Officials (ROs, POs, FOs BLGS) SAP: QP-DILG-AS-RO-10 Procurement, Inspections, Acceptance and Issuance of Goods and Services (AS-GSD, ROs, Pos) 3 WEIGHT ALLOCATION 4 ANNEX L.3 QMS ISO 9001:2015 SCORECARD Provincial Office: DI CODE DOCUMENTED INFORMATION (DI) I. COMPLIANCE TO REQUIRED DOCUMENTED INFORMATION SAP: QP-DILG-BLGS-RO-06: Issuance of Certificate for Service Rendered of Local/Barangay Official for Application for CSC Eligibility (ROs, POs, FOs BLGS) SP-DILG-13 63
FM-QP-DILG-AS-RO-12-01 1. Request for Vehicular Support Services (RVSS) FM-QP-DILG-AS-RO-12-03 2. RVSS PSL FM-SP-DILG-07-09 3. CSS Data Sheet FM-SP-DILG-07-10 4. Client Satisfaction Report A. DI under Operating Procedure FM-QP-DILG-AS-RO-13-02- PSL_rev01. Vehicle Maintenance Repair/Corrective Maintenance Log Sheet FM-QP-DILG-AS-RO-14-03 1. PSL FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-AS-RO-15-19 1. Records Management Monitoring Logsheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-FMS-RO-16-01 1. Processing and Payment of Claims Monitoring Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-PACS-RO-22-01 1. PACH Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-CO-RO-23-06 1. Post Training Evaluation Monitoring Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-NBOO-RO-01-02 1. PSL FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-02-02 1. Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-03-02 1. Process_Summary_ Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report 3 3 SAP: QP-DILG-CO-RO-23-Provision of Technical Assistance (CO-ROs, POs, FOs) MSP: QP-DILG-BLGS-RO-03: Issuance of Certificate for Foreign Travel Authority of Local Government Officials and Employees (BLGS, ROs, POs, FOs) 3 MSP: QP-DILG-NBOO-RO-01: Processing of On-Line Regional Death Benefit Claims for Deceased Barangay Officials (DBCDBOs) for Fund Allocation by the Department of Budget and Management (DBM) (NBOO, ROs, POs, FOs) 4 MSP: QP-DILG-BLGS-RO-02: Issuance of Department Authority to LGUs for the Purchase of Motor Vehicles (BLGS, ROs, POs, FOs) 3 SAP: QP-DILG-PACS-RO-22 Provision of Public Assistance and Complaints Handling (PACS, ROsPOs) SAP: QP-DILG-FMS-RO-16 Processing and Payment of Claims (FMS, ROs, POs) 3 SAP: QP-DILG-AS-RO-14 Management of Facilities (AS-GSD, ROs) 1 SAP: QP-DILG-AS-RO-15 Records Management (AS-GSD, ROs, POs, FOs) 1 SAP: QP-DILG-AS-RO-13 Maintenance of Vehicles (AS-GSD, ROs) 1 SAP: QP-DILG-AS-RO-12 Provision of Vehicular Support Service (AS-GSD, ROs) 1 64
FM-QP-DILG-BLGS-RO-04-03 P 1. Process_Summary_ Log Sheet FM-SP-DILG-07-09 2. CSS Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report FM-QP-DILG-BLGS-RO-05-02 1.Process_Summary_ Log Sheet_ FM-SP-DILG-07-09 2.Data Sheet FM-SP-DILG-07-10 3. Client Satisfaction Report (40 points) 40 points 35 points 38 points (20 points) 100 points Compliance to OFIR Number of attendance to the following activities/meetings: 1. QMS Planning 2. Management Review 3. Pre - Audit 4. Regional QMS Monthly Performance and Evaluation Meeting 5. Quarterly Meeting with Process Owners TOTAL MSP: QP-DILG-BLGS-RO-05: Issuance of Department Authorization to Utilize Additional Confidential Funds of LGUs (BLGS, ROs, POs, FOs) 2 II. COMPLIANCE TO PRE-AUDIT RESULTS (40 points) Absence of NC and/or OFIR In case of findings: III. ATTENDANCE TO QMS RELATED ACTIVITIES AND/OR BONUS POINTS Compliance to NC MSP: QP-DILG-BLGS-RO-04 Multi-Stage Process: Issuance of Full Disclosure Policy (FDP) Compliance Certificate (BLGS, ROs, POs, FOs) 3 65
ANNEX M 5 10 15 20 25 Commitment to Ethical Standards and Good Governance commitment of unethical practices which requires major damage control for the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates or clients have 1 - 2 incidences where discourtesy and disrespectfulnes s cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and clients Have always been respectful and courteous to all supervisors, peers, subordinates and clients Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the department or office where he/she belongs. Minor incidence of bad publicity for the dept or office happened but was resolved ater some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened BICOL - BIDA Rating Sheet for C/MLGOO Criteria Point Score Rating #1 Behavioral Name of C/MLGOO : ___________________ 66
Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipleine to facilitate implementation of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and organic personnel >1 reported incidence of conflict and are not yet resolved Sometimes maintained a good working relation with clients, partners and organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and organic personnel Zero reported incidence of conflict 67
Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and completely sometimes with data verification Submits reports on time and completely without need for follow-up, data verification or reminder Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and or co workers and work out for win-win solutions. minor incidents of stuborness maybe observed the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and or co workers and work out for win-win solutions. minor incidents of stuborness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and or co workers and work out for win-win solutions: Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and or co workers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ PD __CH __Peers Client Rater* : __ LCE __Dept Head __Punong Barangay __ Partner Institution *for validation -0- 68
5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovations but such are not very responsive to the needs of the clients simple innovations identified and practiced which led to simple or minor improvements on work operations/perfor mance able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; establish partnership with at least 1 organization or partner in the implementation of the innovation able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal to less DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to result to improve program implementation and /or office operations innovation lead to considerably noticeable improvements; yet can still be improved. innovation lead to considerably noticeable improvments; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance Established partnership in the implementation of the innovation (s) no partnership established in the implementation/r ealization of the innovations plan to establish partnership in the implementation/r ealization of the innovations established partnership with 1 partner in the implementation/r ealization of the innovations established partnership with 2 partners in the implementation/r ealization of the innovations established partnership with 3 or more partners in the implementaion/r ealization of the innovations No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member #2 Innovations Name of C/MLGOO : _________________ Criteria Point Score Rating -0- BICOL - BIDA Rating Sheet for C/MLGOO 69
#3 Awards 5 10 15 20 25 Facilitation for LGUs to achieve LG Audits Ideal or High Functionality and/ or Compliance ie. FDP/SGFH, ADAC Audit, POC Audit, etc informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. FOR GROUP : >20%- 49% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. LGU gained moderate functionality or compliance level. FOR GROUP : at least 50% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. Almost all of the action items were completed. LGU gained high functionality or compliance level. FOR GROUP: >50% of component LGUs have high functionality or compliance level Facilitation for LGUs to achieve the SGLG informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. At least 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as POTENTIAL SGLG Passer - National Level or National Finalist. FOR GROUP : >20%- 49% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. More than 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as FINALIST SGLG Passer - National Level. FOR GROUP : at least 50% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. Almost all of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan LGU is recognized as SGLG Passer - National Level. FOR GROUP: at least >50% of component LGUs are SGLG Passers - National Level Name of C/MLGOO : ______________________ Criteria Point Score Rating BICOL - BIDA Rating Sheet for C/MLGOO 70
Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- 71
ANNEX N #1 Work Performance 5 10 15 20 25 Absence of Late, Incomplete, No Submission and Non-Compliance to Program Deliverables >2 Incidences of Late Submission, >2 Incidences of Incomplete Submission, >1 Incidence of No Submission OR >1 Incidence of NonCompliance to Program Deliverables 1-2 Incidences of Late Submission, 1-2 Incidences of Incomplete Submission, 1 Incidence of No Submission OR 1 Incidence of NonCompliance to Program Deliverables 1 Incidence of Late Submission, 1 Incidence of Incomplete Submission, Zero Incidence of No Submission and NonCompliance to Program Deliverables 1 Incidence of Late Submission, Zero Incidence of Incomplete, No Submission and NonCompliance to Program Deliverables Zero Incidence of Late, Incomplete, No Submission and NonCompliance to Program Deliverables Provision of Administrative Support or Technical Support No Administrative or Technical Support Provided to internal or external clients Administrative or Technical Support provided but with minor contribution to the whole program, project or activity. Support provided still needs major improvement. Administrative or Technical Support provided with minor to moderate contribution to the whole program, project or activity. Support provided is acceptable but still can be improve. Administrative or Technical Support provided with major role or contribution to the whole program, project or activity. Support provided is acceptable but can be improve. Administrative or Technical Support provided with major role / contribution to the whole program, project or activity. Support provided is very satisfactory and may be showcase as a good example to others. Strategic and Critical Response Absence of initiative on this area Gathers and analyzes data/information and plans to develop interventions or strategies that could prevent or mitigate future concerns. Not yet implemented. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, results were not noticeable yet. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, yet only minor results were noticeable. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented effectively. Very satisfactory results were very evident. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ PD __CH __Subordinates __ Div. Chiefs Name of Program Manager : ___________________________ BICOL - BIDA Rating Sheet for Program Manager Criteria Point Score Rating 72
#2 Behavioral Name of Program Manager : _____________________ 5 10 15 20 25 Commitment to Ethical Standards and Good Governance commitment of unethical practices which requires major damage control for the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates and/or clients have 1 - 2 incidences where discourtesy and disrespectfulness cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and/or clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and/or clients Have always been respectful and courteous to all supervisors, peers, subordinates and/or clients Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the department or office where he/she belongs. Minor incidence of bad publicity for the department or office happened but was resolved after some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipeline to facilitate implementatiion of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Point Score Criteria Rating BICOL - BIDA Rating Sheet for Program Manager 73
Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and/or organic personnel >1 reported incidence of conflict, most are not yet resolved Sometimes maintained a good working relation with clients, partners and/or organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and/or organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and/or organic personnel No reported incidence of conflict Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and complete, but sometimes require data verification Submits reports on time and complete, and without need for follow-up, data verification or reminder Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions occurence of 2 or more stubornness cases the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions minor incidence of stubornness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or coworkers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ PD __CH __Provl Section Chiefs Add’l Rater* : __ RFP __CMLGOOs (20% randomly selected by PRAISE) *for validation 74
#3 Innovations Name of Program Manager : __________________________ 5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovation but such is not very responsive to the needs of the clients or the call of the times simple innovations identified and practiced which led to simple or minor improvements on work operations/performan ce able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to improve program implementation and /or office operations innovation lead to minor improvements; needs more room for improvement innovation lead to considerably noticeable improvements; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance Established partnership in the implementation of the innovation (s) no partnership established in the implementation/realiz ation of the innovations plan to establish partnership in the implementation/realiz ation of the innovations established partnership with 1 partner in the implementation/realiz ation of the innovations established partnership with 2 partners in the implementation/realiz ation of the innovations established partnership with 3 or more partners in the implementation/realiz ation of the innovations No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member Criteria Point Score Rating -0- BICOL - BIDA Rating Sheet for Program Manager 75
#4 Awards Name of Program Manager : __________________________ 5 10 15 20 25 Facilitation for LGUs to achieve LG Audits Ideal or High Functionality and/ or Compliance ie. FDP/SGFH, ADAC Audit, POC Audit, etc informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. FOR GROUP : >20%- 49% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. LGU gained moderate functionality or compliance level. FOR GROUP : at least 50% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. Almost all of the action items were completed. LGU gained high functionality or compliance level. FOR GROUP: >50% of component LGUs have high functionality or compliance level Facilitation for LGUs to achieve the SGLG informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. At least 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as POTENTIAL SGLG Passer - National Level or National Finalist. FOR GROUP : >20%- 49% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. More than 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as FINALIST SGLG Passer - National Level. FOR GROUP : at least 50% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. Almost all of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan LGU is recognized as SGLG Passer - National Level. FOR GROUP: at least >50% of component LGUs are SGLG Passers - National Level Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Manager 76
ANNEX O.1 #1 Work Performance 5 10 15 20 25 Absence of Late, Incomplete, No Submission and Non-Compliance to Program Deliverables >2 Incidences of Late Submission, >2 Incidences of Incomplete Submission, >1 Incidence of No Submission OR >1 Incidence of NonCompliance to Program Deliverables 1-2 Incidences of Late Submission, 1-2 Incidences of Incomplete Submission, 1 Incidence of No Submission OR 1 Incidence of NonCompliance to Program Deliverables 1 Incidence of Late Submission, 1 Incidence of Incomplete Submission, Zero Incidence of No Submission and NonCompliance to Program Deliverables 1 Incidence of Late Submission, Zero Incidence of Incomplete, No Submission and NonCompliance to Program Deliverables Zero Incidence of Late, Incomplete, No Submission and NonCompliance to Program Deliverables Provision of Administrative Support or Technical Support No Administrative or Technical Support Provided to internal or external clients Administrative or Technical Support provided but with minor contribution to the whole program, project or activity. Support provided still needs major improvement. Administrative or Technical Support provided with minor to moderate contribution to the whole program, project or activity. Support provided is acceptable but still can be improve. Administrative or Technical Support provided with major role or contribution to the whole program, project or activity. Support provided is acceptable but can be improve. Administrative or Technical Support provided with major role / contribution to the whole program, project or activity. Support provided is very satisfactory and may be showcase as a good example to others. Strategic and Critical Response Absence of initiative on this area Gathers and analyzes data/information and plans to develop interventions or strategies that could prevent or mitigate future concerns. Not yet implemented. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, results were not noticeable yet. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, yet only minor results were noticeable. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented effectively. Very satisfactory results were very evident. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __PFP #2 Behavioral 5 10 15 20 25 Commitment to Ethical Standards and Good Governance Commitment of unethical practices which required major damage control by the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates and/or clients have 1 - 2 incidences where discourtesy and disrespectfulness cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and/or clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and/or clients Have always been respectful and courteous to all supervisors, peers, subordinates and/or clients -0- Name of RFP : ______________________ Criteria Point Score Rating Name of RFP : _______________________ BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGMED) BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGMED) Criteria Point Score Rating 77
Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the Department or office where he/she belongs. Minor incidence of bad publicity for the department or office happened but was resolved after some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipeline to facilitate implementatiion of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and/or organic personnel >1 reported incidence of conflict, most are not yet resolved Sometimes maintained a good working relation with clients, partners and/or organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and/or organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and/or organic personnel No reported incidence of conflict Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and complete, but sometimes require data verification Submits reports on time and complete, and without need for follow-up, data verification or reminder 78
Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions occurence of 2 or more stubornness cases the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions minor incidence of stubornness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or coworkers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __PFP __Peers and/or subordinates Add’l Rater* : __ Partner Agency/Institution *for validation 79
#3 Innovations 5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovation but such is not very responsive to the needs of the clients or the call of the times simple innovations identified and practiced which led to simple or minor improvements on work operations/performan ce able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to improve program implementation and /or office operations innovation lead to minor improvements; needs more room for improvement innovation lead to considerably noticeable improvements; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance Established partnership in the implementation of the innovation (s) no partnership established in the implementation/reali zation of the innovations plan to establish partnership in the implementation/realiz ation of the innovations established partnership with 1 partner in the implementation/realiz ation of the innovations established partnership with 2 partners in the implementation/realiz ation of the innovations established partnership with 3 or more partners in the implementation/realiz ation of the innovations No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- Point Score Name of RFP : ___________________________ Criteria Rating BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGMED) 80
#4 Support to Awards 5 10 15 20 25 Facilitation for LGUs to achieve LG Audits Ideal or High Functionality and/ or Compliance ie. FDP/SGFH, ADAC Audit, POC Audit, etc informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. FOR GROUP : >20%- 49% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. LGU gained moderate functionality or compliance level. FOR GROUP : at least 50% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. Almost all of the action items were completed. LGU gained high functionality or compliance level. FOR GROUP: >50% of component LGUs have high functionality or compliance level Facilitation for LGUs to achieve the SGLG informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. At least 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as POTENTIAL SGLG Passer - National Level or National Finalist. FOR GROUP : >20%- 49% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. More than 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as FINALIST SGLG Passer - National Level. FOR GROUP : at least 50% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. Almost all of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan LGU is recognized as SGLG Passer - National Level. FOR GROUP: at least >50% of component LGUs are SGLG Passers - National Level Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, Gawad Kalasag, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- Point Score Name of RFP : _______________________ Criteria Rating BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGMED) 81
ANNEX O.2 #1 Work Performance 5 10 15 20 25 Absence of Late, Incomplete, No Submission and Non-Compliance to Program Deliverables >2 Incidences of Late Submission, >2 Incidences of Incomplete Submission, >1 Incidence of No Submission OR >1 Incidence of NonCompliance to Program Deliverables 1-2 Incidences of Late Submission, 1-2 Incidences of Incomplete Submission, 1 Incidence of No Submission OR 1 Incidence of NonCompliance to Program Deliverables 1 Incidence of Late Submission, 1 Incidence of Incomplete Submission, Zero Incidence of No Submission and NonCompliance to Program Deliverables 1 Incidence of Late Submission, Zero Incidence of Incomplete, No Submission and NonCompliance to Program Deliverables Zero Incidence of Late, Incomplete, No Submission and NonCompliance to Program Deliverables Provision of Administrative Support or Technical Support No Administrative or Technical Support Provided to internal or external clients Administrative or Technical Support provided but with minor contribution to the whole program, project or activity. Support provided still needs major improvement. Administrative or Technical Support provided with minor to moderate contribution to the whole program, project or activity. Support provided is acceptable but still can be improve. Administrative or Technical Support provided with major role or contribution to the whole program, project or activity. Support provided is acceptable but can be improve. Administrative or Technical Support provided with major role / contribution to the whole program, project or activity. Support provided is very satisfactory and may be showcase as a good example to others. Strategic and Critical Response Absence of initiative on this area Gathers and analyzes data/information and plans to develop interventions or strategies that could prevent or mitigate future concerns. Not yet implemented. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, results were not noticeable yet. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, yet only minor results were noticeable. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented effectively. Very satisfactory results were very evident. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __PFP #2 Behavioral 5 10 15 20 25 Commitment to Ethical Standards and Good Governance Commitment of unethical practices which required major damage control by the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates and/or clients have 1 - 2 incidences where discourtesy and disrespectfulness cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and/or clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and/or clients Have always been respectful and courteous to all supervisors, peers, subordinates and/or clients BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGCDD) -0- Criteria Point Score Rating Name of RFP : _______________________ BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGCDD) Criteria Point Score Rating Name of RFP : ______________________ 82
Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the Department or office where he/she belongs. Minor incidence of bad publicity for the department or office happened but was resolved after some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipeline to facilitate implementatiion of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and/or organic personnel >1 reported incidence of conflict, most are not yet resolved Sometimes maintained a good working relation with clients, partners and/or organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and/or organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and/or organic personnel No reported incidence of conflict Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and complete, but sometimes require data verification Submits reports on time and complete, and without need for follow-up, data verification or reminder 83
Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions occurence of 2 or more stubornness cases the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions minor incidence of stubornness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or coworkers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __PFP __Peers and/or subordinates Add’l Rater* : __ Partner Agency/Institution *for validation #3 Innovations 5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovation but such is not very responsive to the needs of the clients or the call of the times simple innovations identified and practiced which led to simple or minor improvements on work operations/performan ce able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to improve program implementation and /or office operations innovation lead to minor improvements; needs more room for improvement innovation lead to considerably noticeable improvements; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance Point Score Criteria Rating Name of RFP : ___________________________ BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGCDD) 84
Established partnership in the implementation of the innovation (s) no partnership established in the implementation/realiz ation of the innovations plan to establish partnership in the implementation/realiz ation of the innovations established partnership with 1 partner in the implementation/realiz ation of the innovations established partnership with 2 partners in the implementation/realiz ation of the innovations established partnership with 3 or more partners in the implementation/realiz ation of the innovations No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member #4 Support to Awards 5 10 15 20 25 Facilitation for office to achieve Recognition from Central Office and other agencies informed concerned office about the awards or requirements but some details were not clear to all concerned. informed concerned office about the details of the awards or requirements informed concerned office about the awards or requirements Proposed action points to help the office prepare for the award/program. At least 2 of the action items were completed. informed concerned office about the awards or requirements Initiated action points to help the office prepare for the award/program. More than 2 of the action items were completed. The Office is recognized for best performance - within Top 10 but short of Top 5 informed concerned office about the awards or requirements Initiated action points to help the office prepare for the award/program. Almost all of the action items were completed. The Office is recognized for best performance - within Top 5 Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, Gawad Kalasag, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- Name of RFP : _______________________ -0- Point Score Criteria Rating BICOL - BIDA Rating Sheet for Program Focal Person - Region (LGCDD) 85
ANNEX P.1 #1 Work Performance Name of PFP : _______________________ 5 10 15 20 25 Absence of Late, Incomplete, No Submission and Non-Compliance to Program Deliverables >2 Incidences of Late Submission, >2 Incidences of Incomplete Submission, >1 Incidence of No Submission OR >1 Incidence of NonCompliance to Program Deliverables 1-2 Incidences of Late Submission, 1-2 Incidences of Incomplete Submission, 1 Incidence of No Submission OR 1 Incidence of NonCompliance to Program Deliverables 1 Incidence of Late Submission, 1 Incidence of Incomplete Submission, Zero Incidence of No Submission and NonCompliance to Program Deliverables 1 Incidence of Late Submission, Zero Incidence of Incomplete, No Submission and NonCompliance to Program Deliverables Zero Incidence of Late, Incomplete, No Submission and NonCompliance to Program Deliverables Provision of Administrative Support or Technical Support No Administrative or Technical Support Provided to internal or external clients Administrative or Technical Support provided but with minor contribution to the whole program, project or activity. Support provided still needs major improvement. Administrative or Technical Support provided with minor to moderate contribution to the whole program, project or activity. Support provided is acceptable but still can be improve. Administrative or Technical Support provided with major role or contribution to the whole program, project or activity. Support provided is acceptable but can be improve. Administrative or Technical Support provided with major role / contribution to the whole program, project or activity. Support provided is very satisfactory and may be showcase as a good example to others. Strategic and Critical Response Absence of initiative on this area Gathers and analyzes data/information and plans to develop interventions or strategies that could prevent or mitigate future concerns. Not yet implemented. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, results were not noticeable yet. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, yet only minor results were noticeable. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented effectively. Very satisfactory results were very evident. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __RFP #2 Behavioral Name of PFP : ____________________________ 5 10 15 20 25 Commitment to Ethical Standards and Good Governance Commitment of unethical practices which required major damage control by the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates and/or clients have 1 - 2 incidences where discourtesy and disrespectfulness cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and/or clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and/or clients Have always been respectful and courteous to all supervisors, peers, subordinates and/or clients -0- BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGMES) Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGMES) Criteria Point Score Rating 86
Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the Department or office where he/she belongs. Minor incidence of bad publicity for the department or office happened but was resolved after some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipeline to facilitate implementatiion of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and/or organic personnel >1 reported incidence of conflict, most are not yet resolved Sometimes maintained a good working relation with clients, partners and/or organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and/or organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and/or organic personnel No reported incidence of conflict Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and complete, but sometimes require data verification Submits reports on time and complete, and without need for follow-up, data verification or reminder 87
Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions occurence of 2 or more stubornness cases the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions minor incidence of stubornness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or coworkers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __RFP __Peers and/or subordinates Add’l Rater* : __ Partner Agency/Institution *for validation #3 Innovations Name of PFP : _______________________________ 5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovation but such is not very responsive to the needs of the clients or the call of the times simple innovations identified and practiced which led to simple or minor improvements on work operations/performan ce able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to improve program implementation and /or office operations innovation lead to minor improvements; needs more room for improvement innovation lead to considerably noticeable improvements; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGMES) Criteria Point Score Rating 88
Established partnership in the implementation of the innovation (s) no partnership established in the implementation/realiz ation of the innovations plan to establish partnership in the implementation/realiz ation of the innovations established partnership with 1 partner in the implementation/realiz ation of the innovations established partnership with 2 partners in the implementation/realiz ation of the innovations established partnership with 3 or more partners in the implementation/realiz ation of the innovations No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member #4 Support to Awards Name of PFP : __________________________ 5 10 15 20 25 Facilitation for LGUs to achieve LG Audits Ideal or High Functionality and/ or Compliance ie. FDP/SGFH, ADAC Audit, POC Audit, etc informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. FOR GROUP : >20%- 49% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. LGU gained moderate functionality or compliance level. FOR GROUP : at least 50% of Component LGUs have high functionality or compliance informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. Almost all of the action items were completed. LGU gained high functionality or compliance level. FOR GROUP: >50% of component LGUs have high functionality or compliance level Facilitation for LGUs to achieve the SGLG informed the LCE or some functionaries about the audit but some details were not clear to all concerned. FOR GROUP : <5% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. FOR GROUP : at least 10% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. At least 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as POTENTIAL SGLG Passer - National Level or National Finalist. FOR GROUP : >20%- 49% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. More than 2 of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan. LGU is recognized as FINALIST SGLG Passer - National Level. FOR GROUP : at least 50% of Component LGUs are SGLG Passers - National Level informed the LCE and concerned functionary(ies) about the SGLG, its objectives, indicators and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the SGLG. Almost all of the action items were completed, e.g. creation of the SGLG Team or its counterpart, completion of action plan to address the SGLG gaps, conduct of regular monitoring of the action plan LGU is recognized as SGLG Passer - National Level. FOR GROUP: at least >50% of component LGUs are SGLG Passers - National Level Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGMES) -0- 89
Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, Gawad Kalasag, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- 90
ANNEX P.2 #1 Work Performance Name of PFP : _______________________ 5 10 15 20 25 Absence of Late, Incomplete, No Submission and Non-Compliance to Program Deliverables >2 Incidences of Late Submission, >2 Incidences of Incomplete Submission, >1 Incidence of No Submission OR >1 Incidence of NonCompliance to Program Deliverables 1-2 Incidences of Late Submission, 1-2 Incidences of Incomplete Submission, 1 Incidence of No Submission OR 1 Incidence of NonCompliance to Program Deliverables 1 Incidence of Late Submission, 1 Incidence of Incomplete Submission, Zero Incidence of No Submission and NonCompliance to Program Deliverables 1 Incidence of Late Submission, Zero Incidence of Incomplete, No Submission and NonCompliance to Program Deliverables Zero Incidence of Late, Incomplete, No Submission and NonCompliance to Program Deliverables Provision of Administrative Support or Technical Support No Administrative or Technical Support Provided to internal or external clients Administrative or Technical Support provided but with minor contribution to the whole program, project or activity. Support provided still needs major improvement. Administrative or Technical Support provided with minor to moderate contribution to the whole program, project or activity. Support provided is acceptable but still can be improve. Administrative or Technical Support provided with major role or contribution to the whole program, project or activity. Support provided is acceptable but can be improve. Administrative or Technical Support provided with major role / contribution to the whole program, project or activity. Support provided is very satisfactory and may be showcase as a good example to others. Strategic and Critical Response Absence of initiative on this area Gathers and analyzes data/information and plans to develop interventions or strategies that could prevent or mitigate future concerns. Not yet implemented. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, results were not noticeable yet. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented, yet only minor results were noticeable. Gathers and analyzes data/information and able to develop interventions or strategies that could prevent or mitigate future concerns and have it implemented effectively. Very satisfactory results were very evident. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __RFP #2 Behavioral Name of PFP : ____________________________ 5 10 15 20 25 Commitment to Ethical Standards and Good Governance Commitment of unethical practices which required major damage control by the department or office where he/she belongs presence of one or minor act sans of ethical standards and good governance Have demonstrated a fair observation of ethical standards and good governance. Have most of the time displayed behaviour that is consistent to high ethical standards and good governance Have consistently displayed behaviour that is consistent to high ethical standards and good governance Respectful and Courteous to supervisors, peers, subordinates and clients consistently is disrespectful or not courteous to supervisors, peers, subordinates and/or clients have 1 - 2 incidences where discourtesy and disrespectfulness cause a rift in the working environment he/she belongs Have sometimes been respectful and courteous to select supervisors, peers, subordinates and/or clients Have most of the time been respectful and courteous to all supervisors, peers, subordinates and/or clients Have always been respectful and courteous to all supervisors, peers, subordinates and/or clients Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGCDS) Criteria Point Score Rating -0- BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGCDS) 91
Organizational Sensitivity no clear manifestation of behaviour on organizational sensitivity there is the intention but no clear manifestation of protecting the good image of the Department or office where he/she belongs. Minor incidence of bad publicity for the department or office happened but was resolved after some time. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight Minor incidence of bad publicity for the dept or office happened but was immediately resolved. have most of the time been careful in words and actions so as not to put the department or the office in the bad limelight An incidence of bad publicity may happen but was immediately stopped. have always been very careful in words and actions so as not to put the department or the office in the bad limelight; Zero incidence of bad publicity for the dept or office happened Commitment, and Responsiveness Behaviour not observed Intention to be relevant is manifested though no significant result is observed. Commitment to compliance of deliverables have been displayed sometimes; Strategies adopted for the effective implementation of the department PPAs were sometimes grounded and relevant. Clients may show satisfactory to very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been displayed most of the time; Strategies adopted for the effective implementation of the department PPAs were most of the time grounded and relevant. Clients most of the time showed very satisfactory rating to his/her dealings, suggestions and interventions. Commitment to compliance of deliverables have been consistently displayed; Strategies adopted for the effective implementation of the department PPAs were grounded and relevant all the time. Clients always showed very satisfactory rating to his/her dealings, suggestions and interventions. Resourceful and Dependable Behaviour not observed establishment of partnership is on the pipeline to facilitate implementatiion of various department PPAs Zero initiative yet implemented with partnership established Various department PPAs and intiatives were implemented due to strong support of clients and partners; 1 to 2 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were implemented due to strong support of clients and partners; 3 to 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Various department PPAs and intiatives were smoothly implemented due to strong support of clients and partners; More than 5 initiatives implemented with partnership established Minimal to No funds from the office is utilized; Ability to maintain good working relations with clients, partners and organic personnel Behaviour not observed Seldom maintained a good working relation with clients, partners and/or organic personnel >1 reported incidence of conflict, most are not yet resolved Sometimes maintained a good working relation with clients, partners and/or organic personnel 1 reported incidence of conflict but not yet resolved Have most of the time maintained good working relations with clients, partners and/or organic personnel Minor reported incidence of conflict but were patched up immediately or there is an initiative to patch up the conflict. Have consistently maintained good working relations with clients, partners and/or organic personnel No reported incidence of conflict Punctuality in Submission of Reports Behaviour not observed Instance of late submission ; OR sometimes quality of report is questionable Submits reports on time with minor data missing Submits reports on time and complete, but sometimes require data verification Submits reports on time and complete, and without need for follow-up, data verification or reminder 92
Team Player Behaviour not observed the following behaviours are seldom observed : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions occurence of 2 or more stubornness cases the following behaviours are observed sometimes : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions minor incidence of stubornness maybe observed the following behaviours are observed most of the time : Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or co workers; and work out for winwin solutions Takes the lead when needed; able to share leadership with his/her team; open to suggestions; hear out supervisors and/or coworkers and work out for win-win solutions: above behaviours are observed consistently. Self Control and Ability to Manage Criticism Behaviour not observed most of the time unable to restrain one's emotions, desires, or impulses which lead to making unpleasant scene and sometimes constraining relationships can manage one's temper sometimes; can fairly handle constructive criticism with good command of one self and show openness to constructive criticism in most of the times with good command of one self and show openness to constructive criticism at all times Rated by : __________________________ Signature over Printed Name Office Name : __________________________ Primary Rater : __ DC __ ADC __CH __RFP __Peers and/or subordinates Add’l Rater* : __ Partner Agency/Institution *for validation #3 Innovations Name of PFP : _______________________________ 5 10 15 20 25 Identified and implemented out of the box strategies to improve office overall performance no innovations introduced innovation but such is not very responsive to the needs of the clients or the call of the times simple innovations identified and practiced which led to simple or minor improvements on work operations/performan ce able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing less than 6 months; able to identify and implement out of the box strategies or approaches which lead to significant improvement in office operations and/or client performance in local governance innovations existing more than 6 months; Minimal DILG funds/resources utilized OR innovation is implemented with more than 1 partner organizations or instituitions. Showcased innovation resulted to significant impacts and improvement no innovations to measure for results innovation has potential to improve program implementation and /or office operations innovation lead to minor improvements; needs more room for improvement innovation lead to considerably noticeable improvements; yet can still be improved. the innovation(s) introduced led to a significant improvement in the office operations and or client performance in local governance Established partnership in the implementation of the innovation (s) no partnership established in the implementation/realiz ation of the innovations plan to establish partnership in the implementation/realiz ation of the innovations established partnership with 1 partner in the implementation/realiz ation of the innovations established partnership with 2 partners in the implementation/realiz ation of the innovations established partnership with 3 or more partners in the implementation/realiz ation of the innovations Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGCDS) 93
No DILG Funds Utilized No DILG funds utilized in the implementation of the innovation Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member #4 Support to Awards Name of PFP : __________________________ 5 10 15 20 25 Facilitation for office to achieve Recognition from Central Office and other agencies informed concerned office about the awards or requirements but some details were not clear to all concerned. informed concerned office about the details of the awards or requirements informed concerned office about the awards or requirements Proposed action points to help the office prepare for the award/program. At least 2 of the action items were completed. informed concerned office about the awards or requirements Initiated action points to help the office prepare for the award/program. More than 2 of the action items were completed. The Office is recognized for best performance - within Top 10 but short of Top 5 informed concerned office about the awards or requirements Initiated action points to help the office prepare for the award/program. Almost all of the action items were completed. The Office is recognized for best performance - within Top 5 Facilitation for LGUs to achieve other agencies Local Governance Audit, i.e., CFLGA, Gawad Kalasag, etc. informed the LCE or some functionaries about the audit but some details were not clear to all concerned. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 1 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. At least 2 of the action items were completed. informed the LCE and concerned functionary(ies) about the audit, its objectives and expected deliverables as well as timelines. Proposed to the LCE action points to help LGUs prepare for the audit. More than 2 of the action items were completed. Rated by : __________________________ Signature over Printed Name Office Name : __________________________ PRAISE Committee Member -0- -0- Criteria Point Score Rating BICOL - BIDA Rating Sheet for Program Focal Person - Province (LGCDS) 94