INDUSTRIAL TRAINING REPORT (NORZAHARA NISA NORDIN)

Figure 3.1.2.3 (b) A PowerPoint slides

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3.1.3 Department of Library Services
3.1.3.1 Customer Service Unit

From 5 May until 25 May 2021, I was assigned to the Customer Service Unit, which
is moderated by Mrs. Siti Salwa A. Rahman, the senior librarian of this unit. She had briefed
about the department and their job scopes. Then, she invite me to join the program
“Live@PTAR Bicara Buku Penerbit UiTM : Mahkamah Syariah di Malaysia : Menelusuri
Cabaran Melestari Masa Hadapan” (Figure 3.1.3.1 (a)). Mrs. Salwa as a moderator of the
program and the panel is Profesor Madya Dr. Mohamed Azam Mohd Adil. The program is
about one hour from 10.00 a.m. until 11.00 a.m. Furthermore, I also had a short briefing from
Mrs. Reza Edwana Mohetar @ Mokhtar, Mrs. Nur Adibah Diyana Othman, and Mr. Shahrul
Hairy Shaharuddin. They explain their job scope and the circulation process. Then, Mrs.
Salwa gave me the tasks to do such as make a video about book review and edit the metadata
which is the description and the tag of the program that PTAR did. Mr. Shahrul had taught
me how to edit the metadata by access to the read@uitm/wp-login.phpwebsite. I had updated
19 topics for Mrs. Salwa‟s task.

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Figure 3.1.3.1 (a) Join the program “Live@PTAR Bicara Buku Penerbit UiTM :
Mahkamah Syariah di Malaysia : Menelusuri Cabaran Melestari Masa Hadapan”

In this section, I did my task such as edit the metadata and tagging for the programs of
PTAR (Figure 3.1.3.1 (b)) and at the same time record my video of the book review (Figure
3.1.3.1 (c)). I had chosen “ Novel Hati Perempuan” as my book review. I borrow the book
first and search for the review of the books. Then, I start recording my video and edit it nicely
before submitting it to Mrs. Salwa. I also join the program “World #QuranHour via Google
Meet with the staff of the PTAR UiTM Shah Alam. In this program, we recite the Al-Mulk
together then Ustaz Dr. Azri Bhari explains the whole of Al-Mulk to us.

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Figure 3.1.3.1 (b) Edit the metadata and tagging for the programs of PTAR

Figure 3.1.3.1 (c) Record my video of the book review “Novel Hati Perempuan”

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On the other day, Miss Noorbaizura Mazlan had shown me how to borrow the book
by using the self-check machine (Figure 3.1.3.1 (d)) and how to use the book drop machine to
return the book (Figure 3.1.3.1 (e)). She also briefs about her job scope and brings me to the
short tour at the Customer Service Unit. Then, Mr. Mohd Hazri Abdul Karim gave a short
brief about his job scope and he shows the method of fines and member card fees.

Figure 3.1.3.1 (d) How to borrow the book by using the self-check machine

Figure 3.1.3.1 (e) How to use book drop machine to return the book

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From 18 May until 25 May 2021, Mrs. Salwa assigned me to the Collection Services
Unit. I had met Mr. Mohd Khairul Idzwan Mohd Saad and he had briefed me about this unit
and his job scopes. He also brings me to the Special Collection Room (Figure 3.1.3.1 (f)) to
know about PTAR‟s special collection. He also explained how to destroy the records
especially for the books, CDs, and others.

Figure 3.1.3.1 (f) Special Collection Room
On the other day, Mr. Muhammad Hazwan Abd Wahab had given the task of sorting
the books on the shelves which are under the year 2000 for the disposal process (Figure
3.1.3.1 (g)). The books are then being placed on a trolley in order and the total that I have
been separated is about 205 books. After that, Mr. Hazwan told me to key in all the books on
the Libsys system. The books need to be key in separately from the retro books and disposed
books (Figure 3.1.3.1 (h)).

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Figure 3.1.3.1 (g) The books which are under the year 2000 for the disposal process

Figure 3.1.3.1 (h) The disposed of books that had been separated from the retro books
On the next day, Mr. Erry Ezzani Mazlee had brought me to the rack of music

materials. He collects the music book on the first bay then puts all of the books on the trolley.
After that, he asked me to do the task. Firstly, I need to arrange all the books with their call
number in the listing list. Then, I write the accession number of the book by scan the barcode.

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After that, I had to label the book such as 1------4 which means 1 is for the Bay 1 and 4 is for
the according to book in its arrangement. Upon finishing it, I arrange the books correctly on
the trolley.

On the last day I at this unit, it was my first day Work from Home. At 09.15 a.m. I
need to join a briefing by Mr. Norhazlan Nordin (Figure 3.1.3.1 (i)), a Deputy Chief Librarian
and Head of Division in the Customer Service Division. He had given a short briefing on the
rotation of staff and the staff at this unit need to fill in daily forms for staff working from
home. Then, in the afternoon, Mrs. Salwa gave the task of proposing the purchase of 15 new
arrival or best seller books for the PTAR 2021 committee meeting (Figure 3.1.3.1 (j)). I
already finished the tasks and had emailed Mrs. Salwa.

Figure 3.1.3.1 (i) Join a briefing by Mr. Norhazlan Nordin

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Figure 3.1.3.1 (j) Proposing the purchase of 15 new arrival or best seller books for the
PTAR 2021 committee meeting

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3.1.3.2 Research, Learning and Reference Division
From 27 May until 15 June 2021, I was assigned to the Research, Learning, and

Reference Division who is moderated by Mrs. Siti Rohayu Mohamad Yusof. On the first day,
I had a brief session with Mrs. Nik Zatihulwani Jamaludin, Head of Unit for the Reference
Unit. She gave a briefing for an hour using the Google Meet platform (Figure 3.1.3.2 (a)).
She briefs me about her job scope and showed me the functions of the reference desk
management system. She also gave me a task which is I need to find the high impact articles
(high h-index author) related to the title (Figure 3.1.3.2 (b)) of “Higher Education on the 4th
Industrial Revolution, Research Culture in a Knowledge Society, and Higher
Education/University Leadership and Good Governance”. Mrs. Nik had provided a document
about the procedure for searching the materials using online databases such as Scopus. The
higher the h-index, the better it is and she also told me not to take the h-index of 0 and 1. I
have found 25 articles and update them into the template given.

Figure 3.1.3.2 (a) A briefed session from Mrs. Nik Zatihulwani Jamaludin

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Figure 3.1.3.2 (b) Find the high impact articles (high h-index author) related to the title
given

From 3 June until 8 June 2021, I was assigned to the Information Literacy Unit. I had
attended a briefing by Mr. Mohd Hazrul Mohd Hussin and Mrs. Syarifah Hanisah Syed
Mokhtarruddin through the Google Meet platform (Figure 3.1.3.2 (c)). Mr. Hazrul gave a
briefing on his task conducting the information literacy classes. Usually, he will teach the
students or lecturers while Mrs. Hanisah will help him by providing the knowledge to users.
Mr. Hazrul also explained about the 11 modules he taught. He also showed me how to book
the classes through the “Sistem Kelas Kemahiran Maklumat” by accessed through the
website ekkm.edu.uitm.my.

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Figure 3.1.3.2 (c) A briefing by Mr. Mohd Hazrul Mohd Hussin and Mrs. Syarifah
Hanisah Syed Mokhtarruddin

At this unit, I also join an information literacy class entitled “Easy Write with
Microsoft Word using MZJ Formatting Method” by Mrs. Syarifah Hanisah (Figure 3.1.3.2
(d)). This module highlights the handling and demonstrates a technique to use the important
button in Microsoft Word for formatting. Then it also highlights understand thesis formatting
using the UiTM-IPSiS template. dotx. I also joined the class from Mr. Hazrul which is the
module is about “Online Database for Literature”. This module highlights the article search
from the Online Database. It also highlights the information searching strategy from Online
Database.

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Figure 3.1.3.2 (d) Join an information literacy class entitled “Easy Write with Microsoft
Word using MZJ Formatting Method”

From 9 June until 15 June 2021, I was assigned to the Research Support Unit. Mrs.
Siti Rohayu Mohamad Yusof had asked me to join the webinar by Mr. Hazrul about
“Reference Management Using Mendeley (Modul LMS301) (Figure 3.1.3.2 (e)). The module
overview what‟s new with Mendeley, adding references from PDF files, manual entry, export
citations, or references from online databases. Then, it also overviews the importing and
organizing documents in Mendeley library. Lastly, the module overview on how to generate
citations, as well as create bibliographic information in Microsoft Word. Then, I had a
briefing from Mrs. Rohayu, the Head of Unit for Research Support Unit (Figure 3.1.3.2 (f)).
She explained about her job scopes at the Research Support Unit. She also briefs about the
Ph.D. Clinic @ PTAR. That is a research consultation service by the lecturer which is Prof
Dr. Norliya and Dr. Saidatul Akmar. She also showed me the Web SSO Portal to show her
role as a coordinator in Prisma.

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Figure 3.1.3.2 (e) Join the webinar about “Reference Management Using Mendeley
(Modul LMS301)

Figure 3.1.3.2 (f) A briefing from Mrs. Rohayu, the Head of Unit for Research Support
Unit

On the next day, I had a briefing session with Mr. Badlee Shah Yahaya, the Head
Assistance Librarian at the Research Support Unit (Figure 3.1.3.2 (g)). He brief about the

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MyJurnal system and the Ph.D. Clinic @ PTAR. He showed me the guide manual on how to
upload the metadata by using a MyJurnal. Then, he also emailed me the notes of the process
of uploading the metadata in MyJurnal. Mrs. Rohayu also asked me to make a comparison
between the online database which is Scopus and Web of Science (WOS) with the other
databases.

Figure 3.1.3.2 (g) A briefing session from Mr. Badlee Shah Yahaya

In Research Support Unit, I also had a briefing from Mr. Muhammad Zaidie Bardan,
the senior librarian (Figure 3.1.3.2 (h). He explained his role as a coordinator who checks the
metadata in Prisma daily which is every day. If the revised writing is accurate, then it will be
published but if there is inaccurate information, Mr. Zaidie will return it. In addition, every
week he will update the h-index for the university. Next, he also updates the h-index of
senators every two months. He will search each person‟s h-index in online databases such as
Scopus, WOS, and Google Scholar. After the brief session with Mr. Zaidie, there is a briefing
session from Mrs. Rohayu. She explained and showed me the work performance statistics of
PTAR UiTM. She also makes a report and presents it at the University Executive Council or

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other meetings. She also showed and explained to me about MyCite, MyJurnal, and iPrisma.

Figure 3.1.3.2 (h) A briefing from Mr. Muhammad Zaidie Bardan, the Right Librarian
On the last day at the Research Learning, and Reference division, I joined the

Webinar of Information Literacy Skill Programme. The topic of the module is “Modul Easy
Write With Microsoft Word (LMS302) using MZJ Formatting Method (Figure 3.1.3.2 (i)).
The instructor is Mr. Mohd Ridzuan Mohd Ali, a Senior Lecturer at Kolej Pengajian
Kejuruteraan. He had an overview four-module that is the process of PC setting and identify
appropriate icons for formatting or managing large documents (Modul 1), understand style
and Template. dotx (Modul 2), basic format the body of the thesis (Modul 3), basic steps to
produce your full assignment, dissertation, or thesis (Modul 4). This program was taught by
using the Webex platform and it is a free class to all UiTM members including students,
academic staff, and researchers.

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Figure 3.1.3.2 (i) Joined the Webinar of Information Literacy Skill Programme “Modul
Easy Write With Microsoft Word (LMS302) using MZJ Formatting Method

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3.1.3.3 Corporate Communications Division
From 16 June until 1 July 2021, I was assigned to Corporate Communications

Division. On the first day, Mr. Mohd Alfarabie Mohd Nasir gave a briefing on the Google
Meet platform (Figure 3.1.3.3 (a)). The briefing session was also attended by staff members
in the division namely Mrs. Adlina Abdullah, Mrs. Nor Sabariah Mansor, Mrs. Noor Azureen
Abd. Aziz and Mr. Mohd Azrry Zakaria. Mr. Alfarabie showed the organization chart and
explained each function for the Corporate Relations Unit and the Publishing and Marketing
Unit. Then, he explains the tasks that I need to do throughout this section. He asked me to
make a resume profile in the form of a portrait (Figure 3.1.3.3 (b)). I have edited the resume
using the Canva application. In the resume, I put my formal picture, personal profile,
academic history, experiences, achievements, skills, and references. Once done, I save it in
PDF format and sent it to the Whatsapp group. Mr. Azrry and Mrs. Azureen have reviewed
and commented on my resume. They advised me to do double triple checking, proofread first
before submitting. Overall, they were satisfied with my resume and they also praised me.

Figure 3.1.3.3 (a) Joined a briefing from Corporate Communications Division

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Figure 3.1.3.3 (b) A resume profile in the form of a portrait

On the next day, Mr. Alfarabie had asked me to search for articles regarding the Chili
Fertigation. The article should be searched at Local Content Hub UiTM. Then, he also asked
me to design a poster about the title given (Figure 3.1.3.3 (c)). I have designed a poster by
using the Canva application. In the poster, I also include the background of chilies, the title,
the list of articles that have been mockups using the SmartMockup application, the QR code,
and all the logos of PTAR‟s social media. After finished, I submit my poster to Mr. Alfarabie.
He praised my editing on the poster. He also gave the comment such as I need to move the
QR code under the title. I have corrected the poster and returned it to him.

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Figure 3.1.3.3 (c) A poster of the Chili Fertigation

On 22 June 2021, Mrs. Adlina has given me the task. She asked me to find
information about the important events before the declaration of independence in Malaysia.
She asked me to complete the assignment in the PowerPoint slides containing information
with the pictures (Figure 3.1.3.3 (d)). She also asked me to make the references in the form of
APA styles. I had tried to design the slides beautifully according to my creativity. I also make
sure my slides are beautiful and neat so that I can make sure people are interested to read
them. I find the chronological information before Independence Day on Google. I have used
the information from the three websites. Upon finishing the task, I submit the completed
slides in PDF format to Mrs. Adlina. Mr. Alfarabie had praised my work and he told me to
add more creativity after this.

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Figure 3.1.3.3 (d) The PowerPoint slides of the important events before the declaration
of independence in Malaysia

On the other day, I had a Google Meet session with Mr. Alfarabie, Mrs. Adlina, and
Mrs. Sabariah. Today‟s session is about giving feedback and comments on the results of my
resume. They asked me to correct the minor mistakes in the resume. Next, a demonstration
session using SmartMockup and Canva. Mr. Alfarabie has shown the ways to make a mockup
on the design (Figure 3.1.3.3 (e)). He also showed his resume to me so that I can make it as
my reference. On 28 June 2021, Mrs. Adlina gave me the assignment that she asked me to
complete the three posters for Local Content Entrepreneurship. Among the titles given are
Small and Medium Enterprises (SME) (Figure 3.1.3.3 (f)), Digital Entrepreneurship (Figure
3.1.3.3 (g)), and Entrepreneurial Innovation (Figure 3.1.3.3 (h)). I have searched a list of
resources for the given titles. Later, I converted it into a mockup on the SmartMockup
website. Then, I edited the entire poster on the Canva application. I have included the
PTAR‟s logo, PTAR‟s social media, and also the QR code in the poster. After finishing it, I
save the poster in a PDF and PNG format before submitting it to Mrs. Adlina. On the others
day, Mrs. Adlina also gave me a task to make an e-Book poster for the Academy of Language

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Studies (Figure 3.1.3.3 (i)). I have completed my work by searching the title at the PTAR‟S
e-Book. After that, I converted the list into a mockup and design the poster in a Canva
application. After finishing it, I submit the task to Mrs. Adlina in PDF and PNG format.

Figure 3.1.3.3 (e) A demonstration session using SmartMockup by Mr. Alfarabie

Figure 3.1.3.3 (f) A poster of Small and Medium Enterprises (SME)

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Figure 3.1.3.3 (g) A poster of Digital Entrepreneurship

Figure 3.1.3.3 (h) A poster of Entrepreneurial Innovation

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Figure 3.1.3.3 (i) A poster of Academy of Language Studies

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3.1.3.4 Faculty Library
From 27 July until 28 July 2021, I was assigned to the Perpustakaan Undang-undang,

a Law Library. At 8.45 a.m., I listened to a briefing from Mrs. Nur Azian Azis (Figure 3.1.3.4
(a)). She gave a briefing on the organizational chart, functions of each unit, PTAR legal
collection, types of materials, legal printed journals, the library services and facilities, and
digital library services. Next, she asked me to join the course which is title is “Kursus
Pengukuhan Perkhidmatan Pelanggan Tahun 2021” (Figure 3.1.3.4 (b)). The course started
from 9.00 a.m. to 5 p.m. for two days. This course is implemented as a session to share
information, knowledge, and skills to assist all library staff, especially the customer service
and collection division in performing daily tasks and operations.

Figure 3.1.3.4 (a) A briefing from Mrs. Nur Azian Azis, a librarian at Perpustakaan
Undang-undang, a law library

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On the two days of the course “Kursus Pengukuhan Perkhidmatan Pelanggan Tahun
2021”, there was much knowledge sharing from the librarian staff from Perpustakaan Tun
Abdul Razak, Shah Alam. The course started from 9 a.m. to 5 p.m. This course is
implemented as a session to share information, knowledge, and skills to assist all library staff,
especially the customer service and collection division in performing daily tasks and
operations. On the first day of the course, the program began with a welcome speech by Mr.
Jamalludin Sulaiman, Senior Deputy Chief Librarian, and also the Head of the Services
Department. 8 modules have been presented by librarians from PTAR Shah Alam. Among
the module titles presented were Performance Indicators by Mr. Norhazlan, ISO Documents,
Quality Manual, Policies and Work Instructions by Mrs. Siti Salwa, Loan Management and
Return of Library Reference Materials by Mr. AK Nasaruddin, Book Order Management by
Mr. Shahrul Hairy, Mobile Library by Encik Mohd Khairul Idzwan, Disposal of Books by
Encik Muhammad Hazwan, Late Management of Return of Library Books (Staff) by Puan
Reza Edwana, Late Management of Return of Books and Arrears of Library Fines (Students
or External Members) by Encik Mohd Hazri, and the last title is Management of Publication
Supply Library System (SPP) by Puan Nur Adibah Diyana.

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Figure 3.1.3.4 (b) Join the course of “Kursus Pengukuhan Perkhidmatan Pelanggan
Tahun 2021”

On the second day of the course, I have gained a lot of knowledge through the sharing
of knowledge from this course. Among the topics on the day were Thesis Service
Management, Collection Unit Responsibilities, and Duties, and Book Delivery Service
Management (Figure 3.1.3.4 (c)). Next, there are Best Practice slots from the state branch
libraries. Among the topics presented were QR Code Book Arrangement and Retro
Collection Development from Puncak Alam campus, QR code Locker Key from Rembau
campus, Book2U@PTAR from Kuala Pilah campus, Selective Book Dissemination Program
(SBD) from Kedah campus, Mini Studio from Pasir Gudang campus, Publication and
Promotion from Dungun campus, Live Chat 24/7 from Kelantan campus, Integrated
Computer Lab Manager (icLaM) from Permatang Pauh campus, and the last one is Penalty
Payment from Arau campus.

Lastly, Mr. Hazlan has announced the winners for the Best Practices and Quiz. Pasir
Gudang campus has won first place for the Best Practice slot (Figure 3.1.3.4 (d)), the second

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place is Dungun campus and the third place is Negeri Sembilan campus. There are also seven
winners for the quiz.

Figure 3.1.3.4 (c) A second day of the course, Book Delivery Service Management

Figure 3.1.3.4 (d) Pasir Gudang campus has won first place for the Best Practice slot

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3.1.4 Digital Library Department
3.1.4.1 Digital Content Resource Unit

From 23 March until 26 April 2021, I was assigned to the Digital Content Resource
Unit that had been moderated by Mr. Haji Ahmad Faizar Jaafar. Mrs. Rizana Mohd Radwan
as a senior librarian had led this unit. Mr. Abdul Halim Mohd Daud had briefed me about the
Institutional Repository (IR) system. He also told the processes that need to follow which it is
meet the requirements of the university's KPIs. Among the processes are receiving materials
from the faculty, scanning on five pages only, cleaning materials using ABBYY Fine Reader
software, uploading metadata in the Institutional Repository (IR), and the last is labeling the
materials.

Mr. Halim also taught me the ways to scan the thesis and final year project materials
(Figure 3.1.4.1 (a)) and (Figure 3.1.4.1 (b)). I am informed that I need to scan only some
important pages such as the cover page, declaration, acknowledgment, abstract, and table of
content. But if there is no declaration, I need to scan the introduction to make it as five pages
only. If there is no cover page, I need to scan the hardcover material. Mr. Halim also told me
that only one bay (30 materials) a day needs to be scanned.

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Figure 3.1.4.1 (a) A scanning process of the thesis and final year project materials

Figure 3.1.4.1 (b) A step on a scanning process

66

In this unit, I also learn from Mr. Halim how to clean the materials using ABBYY
Fine Reader software (Figure 3.1.4.1 (c)). I need to delete the lines or anything that appear on
the materials to make it neat for a reader to read. Then, after finished the cleaning process, I
need to save it in PDF format. He also teaches me how to edit metadata using Microsoft
Words (Figure 3.1.4.1 (d)) before update it into the Institutional Repository (IR). Then, after
finishing the editing, I upload the metadata into the IR system (Figure 3.1.4.1 (e)). There will
be officers who check my task to avoid misleading information. If there is any correction, she
will tell me to do a correction of the metadata. Then, I also record the statistics of my
updating in Microsoft Excel to know the total that I had done. I had updated 73 metadata in
the IR system.

Figure 3.1.4.1 (c) Cleaning process of the materials using ABBYY Fine Reader software

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Figure 3.1.4.1 (d) Editing process of the metadata using Microsoft Words

Figure 3.1.4.1 (e) Upload the metadata into the IR system

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Upon completion of updating the metadata, Mr. Halim taught me the labeling process
for each intellectual property. I was asked to write the item code for each of those materials
until complete. Then, after finish the task, I did print the spine labels for the materials. I
pasted the label according to the same item code number as it appears on the material. Then, I
tape the label using cellophane tapes. Next, I pasted a security slip in the middle of the
material. After pasting it, I stamped it using a stamp with the „S‟ logo as proof that this
material has been pasted with a security strip.

In this unit, I also learn how to key in the metadata using MyKM (Knowledge
Management) from Mrs. Masnida Hanim Che Mahmood. I am already key in the metadata
from the Faculty of Art and Design, Faculty of Architecture, Planning, and Surveying,
Faculty of Business, and the Faculty of Education. She asked me to update the metadata by
using the folder of Thesis Master and Thesis Ph.D.

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3.1.5 University Archives Department
3.1.5.1 Records Management Division

From 2 July until 26 July 2021, I was assigned to the University Archives
Department. On my first day, I had a briefing session from Mr. Ahmad Amiri Mohamad
regarding the University Archives Department (Figure 3.1.5.1 (a)). He briefed by explaining
the history, objectives, PTAR executive management, organization chart and function chart,
rules and legislation, branch archive unit, the total collection of archival materials, fellow
role, archive management system, space, building plan, and University Archives
Department‟s photos. Then, I also had a briefing session with Mrs. Azniza Hj. Mohamad Nor
on the University Records and Archives unit (Figure 3.1.5.1 (b)). She explained about the
function chart, Performance Indicator (PI) 2021, submission of important university records,
rules and legislation in records management, implementation management of university
digital records, records disposal program, record disposal forms, and so on.

Figure 3.1.5.1 (a) A briefing session from Mr. Ahmad Amiri Mohamad regarding the
University Archives Department

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Figure 3.1.5.1 (b) A briefing session from Mrs. Azniza Hj. Mohamad Nor on the
University Records and Archives unit

From 5 July until 9 July 2021, Ms. Wan Nur Khalidah Waheed, an Assistant Archivist
officer had briefed me on the tasks that I have to do in the Records and Archives Unit (Figure
3.1.5.1 (c)). The task is Registration of Receipt of Important Records of Contract Documents
to the Archive Management System (AMS). Ms. Khalidah had explained the process on how
to register metadata in the AMS system (Figure 3.1.5.1 (d)). The first step is to log in to the
AMS system at https://ams.uitm.edu.my/amsnew/index.php. Next, click Receive Archive
Material and select Receive Document File. Third, fill in the metadata based on the reference
in Microsoft Excel. Lastly, click the Register Receipt File and copy the reference number to
paste it into Microsoft Excel. I have registered a total of 182 records in the AMS system.

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Figure 3.1.5.1 (c) A briefing session from Ms. Wan Nur Khalidah Waheed, an Assistant
Archivist officer

Figure 3.1.5.1 (d) The process on how to register metadata in the AMS system
The others day, Ms. Khalidah has given me an assignment. She asked me to check the

numbers in the statistics with those already registered in the AMS system. She had given me
a Google Drive link containing Important Record Receipt Statistics for the Office of
Infrastructure Development and Infostructure. I have checked the number of statistics by
checking also in the Development Contract Document File Phase 1(1) and Phase 1(2). My

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total review and checked the records is 67 records. Once finished with the tasks, I had
updated the 2021 Student Assignment Log for the Records and Archives Unit (Figure 3.1.5.1
(e)).

Figure 3.1.5.1 (e) The 2021 Student Assignment Log for Records and Archives Unit

From 12 July until 15 July 2021, I was assigned to the Materials Conservation Unit. I
have heard a briefing from Mrs. Syaakirah Abdul Khalid (Figure 3.1.5.1 (f)). She explained
the functions of this unit, photos of binding machines and equipment, types of archival
materials digitized and uploaded digitization process, and the Archive Management Systems
such as AMS and OFA. In addition, she also showed the work process to manage the
implementation of digitization and upload of archival materials. She also gave me a task to
search the Repository of Treasures Malay taxonomy based on the list. After finished
searching, I made the uploading process metadata Repository of Treasures Malay (Figure
3.1.5.1 (g)). I have upload 20 sources from UiTM IR and Online Database (Scopus). The
materials that I have been upload will be live in the Repository of Treasures Malay after was
approved by the officers.

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Figure 3.1.5.1 (f) A briefing from Mrs. Syaakirah Abdul Khalid, a librarian at the
Materials Conservation Unit

Figure 3.1.5.1 (g) The uploading process of metadata in the Repository of Treasures
Malay

From 16 July until 22 July 2021, I was assigned to the Tun Abdul Razak Gallery
(GTAR). I have heard a briefing session from Mrs. Roszainatul Haizan Rusuli who is the
Senior Curator who is also the Head at GTAR (Figure 3.1.5.1 (h)). She gave a briefing on the

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introduction of GTAR and the introduction of the UiTM e-Gallery Repository system. Next,
she gave me a task to register the collection according to the Faculty Awards and
Achievements List template at the International and National levels (Figure 3.1.5.1 (i)). She
also gave me a Google Drive link to access the collection photos. I have registered about 20
collections.

Figure 3.1.5.1 (h) A briefing session from Mrs. Roszainatul Haizan Rusuli who is the
Senior Curator is also the Head at GTAR

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Figure 3.1.5.1 (i) Register process of the collection according to the Faculty Awards and
Achievements List template at the International and National levels

From 23 July until 26 July 2021, I was assigned to the Research and Documentation
Unit. Mr. Abdul Razak Abdul Rahman had given a briefing on this unit (Figure 3.1.5.1 (j)).
He had briefed about the functions of this unit, the services in JAU, the publication of
archival materials, oral or spoken history of figures, and promotion. He also showed the
display using Chat with Archivist@JAU and also the Reference Desk Management System
(RDMS) display. He also explained the task that he asked me to do. The task is to list the
information of important events into the template provided (Figure 3.1.5.1 (k)). I have
recorded 387 events for this task and have submitted the task to Mr. Razak.

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Figure 3.1.5.1 (j) A briefing session from Mr. Abdul Razak Abdul Rahman, a librarian
from Research and Documentation Unit

Figure 3.1.5.1 (k) A list of the information of important events in the template provided

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3.2 SPECIAL PROJECT
3.2.1 PTAR GUIDE BOOK

Figure 3.2.1 (a) The cover page of PTAR Guide Book
PTAR Guide Book is the guide book for Perpustakaan Tun Abdul Razak Shah Alam.
It is my special project for industrial training (Figure 3.2.1 (a)). This guide book I made as a
flipbook for the users to read it and I also provide the link https://anyflip.com/cxqhe/tydy/ for
users to access it. Users can also access this flipbook by scan the QR code that has been
provided. All the information in this PTAR Guide Book I got from PTAR's website. In
addition, I also refer to PTAR Digital Book for information about the Digital Library. The
PTAR Guide Book consists of 67 pages of various titles it such as Historical Background,
Library Network, Organizational Chart, Opening Hours, Rules and Regulation, Library Loans
Eligibility, Classification System, Library Collections, Library Services, Library Facilities,

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Online Database, Digital Library Services, Digital Library Collections, Digital Library
Process, Digital Services Facilities, List Of EBook Subscriptions, List Of EJournal
Subscriptions, PTAR Electronic Publications Collections, Librarian‟s Directory, And General
Library Information.

The objectives of this PTAR Guide Book are it able to increase users' knowledge
about the library‟s information regardless of users from UiTM or other universities. Next, it
also as a complete guide and reference for the library staff and PTAR users who want to
know more related to the library management. In addition, it also provides more detailed
information regarding library rules and services provided by the library. Besides that, with
the existence of the PTAR Guide Book, all library rules and management can be streamlined
and standardized. Lastly, it as a medium to improve library services, in turn, can achieve the
mission and a vision of the library.

In this special project, I managed to complete it and make it a flipbook. Initially, I was
looking for important information about PTAR from the website and PTAR Digital Book. I
have also referred to examples of guide books from other universities such as PSNZ, UKM,
USM, and UTM. This is to help me get the idea to produce a guidebook that is useful for all
readers. Then, I drafted a sentence for the information by typing in Microsoft Word first
before converting the document into PDF format. After converting to PDF format, I have
uploaded the document into AnyFlip. AnyFlip is a digital publishing platform that can be
used by everyone to quickly create and publish flipbooks. No download is required, I just
need to upload a PDF online, and then AnyFlip automatically converts it into a flipbook. No
design skills are required, I am allowed to use the templates, themes, and dynamic scenes
provided by AnyFlip. AnyFlip also comes with an online editor that allows me to enrich my

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flipbooks using some customization options, including links, images, videos, audio, text,
sliders, hot spots, and so on. Also, I can save and preview my flipbooks. AnyFlip supports
social media sharing, enabling users to share their flipbooks on Facebook, Twitter, G+, and
so on. Those who don‟t want to share their flipbooks on social media are allowed to share
their flipbooks via QR codes or book links.

Figure 3.2.1 (b)Table of Contents and the Historical Background

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Figure 3.2.1 (c) Vision, Mission, Philosophy, Objectives, and Client Charter

Figure 3.2.1 (d) Library Network and Organizational Chart

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Figure 3.2.1 (e) Opening Hours

Figure 3.2.1 (f) Rules and Regulation and Library Loans Eligibility

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Figure 3.2.1 (g) Library Loans Eligibility

Figure 3.2.1 (h) Classification System and Library Collections

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Figure 3.2.1 (i) Library Collections

Figure 3.2.1 (j) Library Collections

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Figure 3.2.1 (k) Library Collections

Figure 3.2.1 (l) Library Facilities

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Figure 3.2.1 (m) Library Facilities

Figure 3.2.1 (n) Online Database and Digital Library Services

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