FCS Employees manual 1

Employees

1. Appointment of new employees
2. Reinstatement of employee
3. Assign tag to employee
4. Batch update employee data

1. Appointment of new employee

a) Select Employees under employees option.
b) Select new in bottom Left corner of your

screen.
c) On new employee screen, select + insert on

right bottom.

1a
)

1b
)
1
c)

d) Select General on top left list given.
e) Enter all fields from Employee number, all the
way down to Qualification.
f) Select First details on left list given.
g) Here you can add a tag for a new Employee rite

away or leave till later.
h) Select magnifying glass icon at the top or insert

tag number
i) Set employment date by selecting small calendar

on right hand under magnifying glass.

1d
)

1e
)
1f,g,h
,i)

j) Select More on left hand list. Again fill in all
information on right hand side from top to
bottom.

k) Select Nationality only if Employee not from
South Africa. Enter the country etc.

1j)
1k)

l) Select contact on right hand side. Enter all
Contact personal, Work address and
Residential address.

m) Lastly select Banking on the right. Enter all
information from Bank down to payment
type.

n) Click on OK at bottom of screen.

1l)

1m)
1n



2. Reinstatement of employee

a) Select under Employees Inactive employees.
b) Right click on Employee that you want to

reinstate.
c) Select the second option on list given.

(terminate\reinstate)

2a)
2b,
c)

d) Select reinstate date by clicking on small
calendar. Then selecting date.
2d)

e) Select Current tag or New tag, depending on
if employee still have the tag in his/her

possession.
f) Check if details still the same or change where

needed. Especially changing of pay rate and
work id.
g) Click Reinstate on bottom right of screen.
h) Select yes to save or no to cancel.

1e)
1f)

2g)
2h)

3. Assigning a new tag to employee

a) Select Employees under employees option.
b) Double click on employee you need to give a

new tag.
c) Select Tag option on left hand of screen.

3a)

3b)
3c)

d) Set Employee’s original tag as lost. (red little
tag)
e) Select yes to set as lost or no to cancel.

3d)
3e)

f) Select +Add new at bottom center of
screen.
g) Put in Tag number or select from list.
h) Click on Select.

3f)
3g,
h)

i) Enter Start date of employment date and End
date, by selecting the small calendars.

j) Click on Okay and again Okay at bottom of
screen.

3i,j)

4. Batch update of Employee data

a) Select Employees under employees option.
b) Select only the employees that you want to edit

Employee data.

4a)
4b)

c) Select Three line icon on right hand side of
screen.
d) Select the Batch update option

4c)
4d)

e) Change data for Batch. (company, orchard,
activity, variety or home orchard etc.) Info

needed
f) When finished click on Apply changes on
bottom middle screen.

4e)
4f)

g) Select Yes to save the changes or No to cancel.
4g)

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