Manual Librarian Inservice Course 2019 Manual Final

21 Day In-service Course for Librarians February 2019 - KVS ZIET Chandigarh

DIGITAL LOCKER

Sunil Saini
Librarian ,ZIET, Chandigarh
Digital Locker is one of the key initiatives under the Digital India Programme - External
website that opens in a new window. A beta version of the same has been already released
by the Department of Electronics and Information Technology (DeitY), Govt. of India. Digital
Locker is aimed at minimizing the usage of physical documents and enable sharing of e-
documents across agencies.
With the help of this Portal, the sharing of the e-documents will be done through registered
repositories thereby ensuring the authenticity of the documents online. Residents can also
upload their own electronic documents and digitally sign them using the e-sign facility.
These digitally signed documents can be shared with Government organizations or other
entities.
Digital Locker System has the following objectives-
• Enable digital empowerment of residents by providing them with Digital locker on the
cloud.
• Enable e-Signing of documents and make them available electronically and online
minimize the use of physical documents.
• Ensure authenticity of the e-documents and there by eliminate usage of fake
documents.
• Secure access to Govt issued documents throught a web portal and mobile
application for residents.
• Reduce administrative overhead of Govt. Departments and agencies and make it
easy for the residents to receive services.
• Anytime anywhere to access to the documents by the residents.
• Open and interoperable standards based architecture to support a well-structured
standard document format to support easy sharing of documents across department
and agencies.
• Ensure privacy and authorised access to resident data.
Components of Digital Locker System
Repository is a Collection of e-Documents which are uploaded by issuers in a standard
format and exposing a set of standard APIs for secure real-time search and access.
Access Gateway provides a secure online mechanism for requesters to access e-
documents from various repositories in real-time using e-Document URI (Uniform Resource
Indicator). The URI is a link to the e-Document uploaded by an issuer in a repository. The
gateway will identify the address of the repository where the e-
Key Features of Digilocker-
For Residents

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i. Digital Locker of each resident is linked to their Aadhaar number
ii. 10MB of free space in the locker to securely store resident documents and storelinks
(URI) of Govt. department or agency issued e-documents. The storagespace allocation will
be increased to 1GB in subsequent release.
iii. eSign online service to digitally sign the documents online without usingdongle. For
details please refer to the e-Sign brochure available on the portal.
iv. Sharing of e-documents online with any registered requester agency ordepartment
v. Download eAadhaar .
vi. List of issuers which have issued e-documents to residents and list ofrequesters which
have accessed resident‟s documents.
For Issuers
i. Facility to upload e-documents in a standard XML format in the digital lockerrepository or
repositories and push e-document URI in the resident‟s digitallocker
For Requesters-
i. Secure access to documents in repository or in digital locker
For other details on digital locker please refer to digital locker writeup and presentation
on the portal
The three key stakeholders of the DigiLocker platform are citizens, issuers and requesters.
Let‘s see how these stakeholders interact with the DigiLocker:
Citizens
Citizens can store or access their documents using the DigiLocker. They can store either an
uploaded or issued document on the DigiLocker.
Uploaded document: Citizens may upload scanned copies of their important documents
including the driving license, voter‘s ID card (EPIC), passport, marks sheets, income tax
statements, etc. They can use the DigiLocker to submit a digitally signed copy to a
government agency if required by that agency. However, the agency must be registered as
a requester with the DigiLocker.
Issued documents: These are e-documents that have been issued on the DigiLocker by a
registered issuer who pushes the Uniform Resource Indicator (URI) of the e-documents to
the digilockers of citizens, based on their Aadhaar numbers. These are stored in a central
repository, and citizens can see and share their respective URI links.
For Issuers
Various government agencies are registered with DigiLocker as issuers and they can issue
e-documents to citizens. These agencies include CBSE, Registrar Office, Income Tax
Department, and so on. In 2016, CBSE issued the class 12th result, while NEET issued the
rank letter, on DigiLocker. Also, all the CBSE results now onwards would be issued on
DigiLocker. DigiLocker also provides the facility for issuers to issue legacy data but that
would require Aadhaar seeding in the issuers‘ legacy databases.

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For Requesters
A requester, in the context of DigiLocker, is a government department that offers citizen
services (the revenue department, a passport office or a municipality) or an organization
that requires documentation (banks, telcos, etc.). In order to provide a government service,
a government agency needs to ascertain an individual‘s identity, age or nationality, for
which various standard and supporting documents issued by multiple government agencies
may be required. In order to provide its services, the requester can request for digital
versions of those documents and accept those online through the DigiLocker.
Structure of the digital locker
Each user‘s digital locker has the following sections.

• My Certificates: This section has two subsections:
• Digital Documents: This contains the URI's of the documents issued to the user by

government departments or other agencies.
• Uploaded Documents: This subsection lists all the documents which are uploaded by

the user. Each file to be uploaded should not be more than 10MB in size. Only pdf,
jpg, jpeg, png, bmp and gif file types can be uploaded.
• My Profile: This section displays the complete profile of the user as available in the
UIDAI database.
• My Issuer: This section displays the issuers' names and the number of documents
issued to the user by the issuer.
• My Requester: This section displays the requesters' names and the number of
documents requested from the user by the requesters.
• Directories: This section displays the complete list of registered issuers and
requesters along with their URLs.
Security measures of Digi Locker
• 256 Bit SSL Encryption
• Mobile Authentication based Sign Up
• ISO 27001 certified Data Centre
• Data Redundancy
• Timed Log Out
• Security Audit
References
• DigiLocker - Online document storage facility, National Portal of India
• DigiLocker Initiative by the Govt. of India:

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LIBRARY 2.0 AND BEYOND: ADOPTION OF WEB 2.0 IN SCHOOL
LIBRARIES

Mujib Rahiman K.U
Librarian, Kendriya Vidyalaya, Kanjikode
Introduction
The emergence of Web 2.0 as a concept providing interactive, user-centric design of the
Internet enhancing collaborative information sharing has revolutionized the online library
services. The users are no longer passive visitors of the websites; their role has changed to
that of active contributors generating interactive and dynamic content. Library 2.0 refers to
the application of Web 2.0 concept in libraries transforming the way library services are
delivered to the users encouraging interaction among the library staff and users. The paper
highlights the potential of Web 2.0 and its possible applications in the school library context.
Web 2.0
The term Web 2.0 was coined in 1999 by Darcy DiNucci and it gained popularity during the
O'Reilly Media Web 2.0 conference in late 2004.
―Web 2.0 is a concept that takes the network as a platform for information sharing,
interoperability, user-centered design and collaboration on the World Wide Web. A Web 2.0
site allows users to interact and collaborate with each other in a social media environment,
as consumers of user-generated content in a virtual community. It provides rich user
experience with PC equivalent interactivity. Other characteristics of Web 2.0 include its
dynamic, up-tp-date content. Examples of Web 2.0 include social networking sites, blogs,
wikis, video sharing sites, hosted services, Web applications, and ‗folksonomies‘‖
(Wikipedia)
In his article, Tim O‘Reilly explains Web 2.0 as the services provided using the ‗Web as
Platform‘ independent of hardware or operating systems, where software applications are
available on the web instead of the desktops wherein the services get better as more people
use them. Further the ‗Users generating the content‘ in various formats through the
‗architecture of participation‘ that could be ‗harnessed to create value‘.
Library 2.0
The term was first used by Michael Casey on his blog ―Library Crunch‖ in 2006. Library 2.0
is Web 2.0 applied to the library environment providing library services online encouraging
user interaction and participation. As Casey and Savastinuk (2006) stated, ―Any service,

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physical or virtual, that successfully reaches users, is evaluated frequently, and makes use
of customer input is a Library 2.0 service‖.
Why Web 2.0?
The social networking sites offer an opportunity for the school libraries to reach its clientele
delivering library services more effectively. It may also enhance the professional
development of the librarians by collaborating and networking with the library professionals
globally. It will be the cheapest and most effective way of reaching out to the students by
adapting library services to integrate Web 2.0 technology. Moreover, social media websites
provide the librarians a better platform for library advocacy, promotion and marketing.
Web 2.0 Tools and Applications in Libraries
The major Web 2.0 tools and their applications in the context of school libraries are
mentioned below.
Blogs
A blog can be defined as an online journal or web site on which articles are posted and
displayed in chronological order. Wikipedia defines ―a blog (a portmanteau of the term web
log ) is a discussion or information site published on the World Wide Web consisting of
discrete entries ("posts") typically displayed in reverse chronological order so the most
recent post appears first.
Blogs can be considered as an online journal where anyone can publish their thoughts and
reflections on any topic. The articles or entries in the blogs will be arranged chronologically.
To get acquainted with terminologies; blogging is the act of contributing to blogs,
blogosphere means all blogs, or the blogging community; blogroll a list of other blogs and a
blogger is the person who contributes to a blog.
The applications of the blogs in the school library environment are manifold. Blogs can be
effectively utilized as a platform for publicizing the library resources, services, programmes
and events. A school library can have its blog providing easy access to information
pertaining to the library and it can be used as a collection development tool where users can
suggest required library materials. Reading lists, announcements, library instructions, tips
and tutorials, new arrivals, list of online resources and book reviews can be posted on the
blog. A collaborative blog for the Library Readers‘ Club can be maintained. The librarian can
provide online reference services through the blogs.

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Other applications may include posting the overdue notification, items returned or reserved
by a user, library discussion forums, and a library newsletter where monthly progress and
events of the library can be published.
Wikis
A Wiki can be described as an extremely flexible kind of blog which allows the users to
create and edit web content freely. Wikis can facilitate social interaction among the students.
Though Wikis are not very reliable and authentic, it can be used as medium for collaborative
web authoring. It can be utilized as an interactive and discussion platform for library related
projects like creation of user evaluated web resources, book discussion forums and readers
club.

Social Networking Websites
Social networking sites facilitate people to connect, collaborate, and form virtual
communities via internet. These sites offer diverse features for sharing and interaction
through comment posts, storage of sharing of files, podcasts, live chats and discussions. It
is the easiest and fastest way to have an online presence for the school library.
A school library can join the social networking sites like MySpace, Facebook, Youtube,
Flickr, Twitter, Picasa, Goodreads etc… and create web pages such as blogs and provide
information regarding the library activities and events, share the photographs, video tutorials
and so on.
RSS Feeds
RSS or Rich Site Really Simple Syndication is the behind - the - scenes technology. RSS
refers to the web feed formats used to publish frequently updated works. It is a lightweight
XML (Extensible Markup Language) format for automatically distributing news headlines and
other content on the Web providing a way for the users to see websites‘ contents without
having to visit them. RSS powers services like Blogs, Podcasting, Newsfeeds, all sorts of
social software, Portal Pages like iGoogle, My Yahoo!, or My MSN, Newsletters, Weather
Alerts and Press Announcements. School library can make use of RSS Feeds to provide
Current Awareness Services, upcoming events, new arrivals etc.
Podcasts
Wikipedia defines a podcast as ―a type of digital media consisting of an episodic series of
audio, video, PDF, or ePub files subscribed to and downloaded through web syndication or
streamed online to a computer or mobile device‖. RSS feeds help the users in automatically

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getting the latest updates from Podcasts. School libraries may make use of podcasts by
recording stories and to organize story telling sessions.
Folksonomies or Social Tagging
Folksonomy, a term coined by Thomas Vander Wal, is a portmanteau of folk and taxonomy .
Folksonomy is a system of classifying web content collaboratively for organizing data. It
allows users to provide keywords or tags to classify the data themselves. The major strength
of such tagging is that it ‗reflects the vocabulary of users‘. Though the idea of library
resources being tagged or classified by its users may seem good, the issue of
standardization of classification or subject headings may create problems. An integrated
cataloging system may generated incorporating the standard subject heading and user
generated tags.
Social Bookmarking sites like delicious provides the facility for the users to store, manage,
organize and share online their bookmarks. The social bookmarking sites encourages
tagging the bookmarks for organizing them .
Video/Audio Sharing
The sites like YouTube and Daily motion allow uploading videos and sharing them through
any platform – social networking sites or the library websites. The library user guides and
instructional materials can be uploaded and shared through these media.
Implementing Web 2.0
The vast number of Web 2.0 tools and services available may be the most intriguing
problem when someone thinks of implementing Web 2.0 in the libraries. It may be little bit
difficult to decide which tools, services and platform are to be selected for the library.
Experiment with different Web 2.0 tools and services and select suitable tools based on the
proposed services, ease-of-use and the library clientele.
Web 3.0
Web 3.0 is considered to be the next evolution of the present web to a semantic web,
meaning data driven. It is the next generation of Web 2.0. In web 3.0 scenario, for example,
when you search for an information browser will analyse your query, search all possible
results and then present you with an customised and organised set of results that suits your
preferences and interests.

Web 4.0 and Web 5.0

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Web 4.0 connects all devices in the real and virtual world in real-time. Tim Berners-Lee gave

an inspired TED talk in 2009 on a new Open en Linked Web which may be connected to the
evolution of Web 5.0 –an emotional web where human interaction with computers will be

possible in an emotional way.

Conclusion

The integration of Web 2.0 in the school libraries will definitely improve the quality of

services and will promote effective utilization of the library resources. Libraries adopting the

latest trends and technologies can motivate the students to utilize the library resources and

share their reading experiences online through the social networking sites. Further, the
students will be encouraged to participate in the library media programmes and activities

and they can contribute to library functions such as collection development, cataloguing and

information delivery.
A short list of Web 2.0 Tools

Flickr (http://www.flickr.com/) Online Photo Sharing

Facebook (http://www.facebook.com/) Social Networking Service

MySpace (http://in.myspace.com/) Social Networking Service

del-icio.us (https://del.icio.us/ /) Social bookmarking service

Youtube (http://www.youtube.com/) Video-sharing

Goodreads (http://www.goodreads.com/) Social Cataloguing, network for booklovers

Hi5 (http://hi5.com) Social Networking

LinkedIn (http://www.linkedin.com/) Networking for professionals
LibraryThing: (http://www.librarything.com/) Cataloguing books online

Blogging Platforms

Blogger (http://blogger.com), Wordpress (http://wordpress.com), Live Journal

(http://livejournal.com), EduBlogs (http://edublogs.com) Twitter (http://twitter.com)
Tumblr (https://www.tumblr.com/– Microblogging site

Refereces:

1. http://www.slainte.org.uk/files/pdf/web2/Web2GuidelinesFinal.pdf

2. http://en.wikipedia.org/wiki/Library_2.0

3. http://en.wikipedia.org/wiki/Web_2.0

4. http://oreilly.com/web2/archive/what-is-web-20.html

HOW TO CREATE A BLOG ON BLOGGER: TUTORIAL

Mujib Rahiman K.U
Librarian, KV Kanjikode

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Though there are many blogging platforms available on the Net, the easiest one is Blogger. Blogger
can be a very good starting point for learning blogging and later you may create your blogs on other
platforms like WordPress.
Open http://blogger.com in the browser. Sign In using your Gmail Id or click on Sign Up to create a
new Id, provide the details to create an ID. You can log in and use any of the services by Google
with a single user id.
Once you login to Blogger for the first time, it will ask you to select a profile option. Select Google +
profile if you would like to link your blog to your common name and profile or select limited profile to
blog under a different display name.
Now you will get the Blogger Dashboard.

Your name or display name

Your existing blogs will be
displayed here. Click on New Blog
to create new blog

List of blogs you follow. Click on
Add to add new

Click on New Blog button to create your first blog. Select a suitable Title that
reflects your blog and type it
here

Select a URL for your
blog and type it here.
The address or URL
should simple reflecting
your blog
Select a template for your
blog. This can be
changed later

Click here to
create your
blog

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New Post Button

Your newly created blog will be visible in the dashboard. A post means adding content to your blog.
To start posting click on Start Posting text or the Orange Button. The Post Editor window will appear.

Content or body Type post title here

Insert ImYaogue/Pniceteudre
to give
the title of
your post
in the
Post Title
text box
Paunbdlish type
Button the

content in the box below. The formatting options available on the toolbar are similar to MS Word. On
the right side, some post settings are available where you can provide tags or labels or keywords

related to your post. Another important and useful setting
available here is the Schedule option which helps you to set the
date and time for your post to be published automatically.

After you have finished entering the content, click on Publish
button to publish your post. The Save button will save your
content as a draft only. Only if you click Publish your posts will
be visible to the public or the visitors.

Adding Image/Video to your post

To add an image or movie click on the appropriate button. A
window will appear prompting you to select the image. You can
browse and upload an image from your computer or you may
provide a URL or you can pick one from your Picasa web
album. Click done to insert the image. Once inserted the image
options like alignment, resize etc. will be available.

When you click publish, the post will be published and you will

be taken back to the posts list.

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Here you can do a lot of things. Bring your cursor to any of the post, you will be able to edit, view and
delete any of the post. The layout, settings of your blog can be changed by selecting the options
available.

Overview of your blog

List the pages in your blog, add new
paCgeosmments published and waiting for

moderation
Provide statistics like page visits etc.

Make changes to layout, add gadgets
Modeiftyc template

Change settings

Blogger Settings

The Blogs and contents on blogger are visible to anyone by default. You can make changes to the
settings by clicking on the settings option. Under the Basic Settings tab, you can edit the title, add
readers or use the Add Authors option to invite your friends or students to contribute to your blog.
(See picture on next page). You can restrict comments and posts on your blog from Posts and
Comments tab under settings. Other options like posting through Mobile and Email are also
available under the settings.

Changing the Layout

You can make changes to your template and layout anytime you wish. To edit layout click on Layout.
In the Layout Editor you may click on edit to edit an existing gadget or click on Add a Gadget to
insert a new gadget (like RSS feeds, slideshows, search etc.) and simply click on the Plus sign
against the gadget you wish to add and provide necessary information. You can choose from
gadgets by category, or search for a specific gadget in the top right of the pop-up window. Once you
have inserted the gadget or made the necessary layout modifications, click on the orange Save
Arrangements button to save the layout.

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Layout Editor

Use this to add
collaborators. Provide
email id of those you
wish to add as authors

Basic Settings

Changing the Template
You can make modifications to your templates by clicking templates under settings. Besides the
templates available on blogger, many free templates are available on the Internet which may be
downloaded and used in blogger.

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Sharing Your Presentations
Though you cannot just insert the PowerPoint presentations or PDF files directly in blogger posts,
you can embed the files after uploading them to online storage sites like slideshare, scibd or Google
Drive. Once you have uploaded the file to these sites, you can get the embed script from the sites
and just paste in the HTML view of blogger post.
Embed using Google Drive
First login to your Google account and click on the link Drive on the top. In Google Drive, click on
upload icon and upload the file. Once uploading is complete click on share to share the file and you
may copy the URL to share a link to your presentation. To embed the presentation in your blog, click
on the presentation to open it in Google Drive. Click on File Menu and select Publish to the Web and
copy and paste the embed code in your blog paste under HTML view.
How to embed PDF on blogger – a tutorial
Try the various gadgets and settings available. Access blogger getting started guide and help at
http://support.google.com/blogger/bin/answer.py?hl=en&answer=112498.

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COMPUTER SECURITY AND INTERNET SAFETY

Mujib Rahiman K.U
Librarian, KV Kanjikode
Computer Security and Internet Safety is very crucial for everyone in the digital era.
Computer security is the process of preventing or protecting your computer from theft or
physical damage, destruction or loss of software and information, disruption of services and
safeguarding your computer against malicious intruders who may misuse your system or
information for destructive purposes.
Internet Safety deals with ensuring the personal safety of a user while surfing the Internet
and also reducing the security risks and cybercrimes associated with use of Internet. The
Internet is a wonderful resource for everyone including our kids. As educators, we need to
be aware of and should be able make our students aware of the risks involved so as to
protect ourselves and our students from them.
Securing your Computer
 Protect your computer with a strong password and change the password regularly.
Setting your computer to go to sleep mode when idle and setting up a screen saver
password will protect it from intruders when you are not at your computer.
 Do not give away the administrator passwords to anyone and change the default
passwords for administrator account. You can add a limited user account for your
children to keep your information and applications safe.
 Keep your operating system, applications including Internet Browser and antivirus
softwares up-to-date.
 Install softwares/utilities from trusted sources only. Go for free online tools for
temporary needs rather than downloading and installing them on your computer.
 Read the terms and conditions and other information given before accepting or
clicking Next button during installation of software.
 Always download the softwares from the original publisher‘s website and beware of
bundled softwares/utilities in the freeware.
 Disable Guest Login in Windows
Internet Safety
The risks involved on the Internet can be broadly classified into two categories viz.
Information Safety and Personal Safety.

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Information safety is protecting your personal information, privacy and identity from being
leaked to outsiders. Sensitive information like your bank account details need to be secured.
The common ways for stealing personal information, identity theft and intrusion include
phishing, spamming and malwares. Phishing is the attempt to get your sensitive information
like bank account user names, password, credit /debit card information and similar details
masquerading as a reputable company like banks or representative through email or
electronic communication channels. This is achieved mostly through creating identical
websites to that of legitimate entities and sending emails to the users. Spamming is the
unsolicited messages we often receive on our e-mails. A phishing communication can be
identified from and you may protect yourself from spams by the following:

 The from address of the sender will always be unofficial and may have spelling
errors,different domain names, comma or dots between characters etc.

 Most of these mails asks the user for quick action and will inform the user that an
urgent action is required to secure their sensitive information

 The mails will not be addressed personally, but will have a generic greeting like Dear
Customer or Dear Sir .

 The entire text of the mail will be in the form of an image instead of normal text
 It may have many links including some legitimate links, logos and identical text of

legitimate organizations. Always check the URL to which the links are pointing before
clicking on them
 Before entering information, check whether the site is secure. Check whether the
URL begins with https:// that indicates the site is secured using SSL certificate. Look
for the green address bar with a lock icon for website which has highest level of
security.
 Do not fall for any popups asking for password and username before you enter the
site
 You may try a fake username and password if you are doubtful. Illegitimate sites may
accept the username/password and may show an error message showing some
excuse like ―the site is temporarily down.‖
 Keep your browser updated and do not signup or give your e-mail ID to
unknown/unsecure websites.
 Never click on the links or reply to spam mails

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 You may use free add-ins like Adblock Plus or Do Not Track Plus to stop popups and
ads

 Better Signup creating a new username and password while trying to access new
website than using your Gmail or Facebook account to quickly access the sites

Preventing Malwares
 Install a good antivirus software and update it regularly
 Scan your system regularly
 Keep your Operating System up-to-date
 Secure your network with a strong password and proper encryption
 Regularly backup your files

Personal Safety
Personal safety concerns with the risk of illegal activity or abuse towards a person like
identify theft, cyber frauds, cyber bullying, cyber stalking and the like. It is important to learn,
especially for the students, how to stay safe online.
You can reduce the risks of being your students exposed to violent, unhealthy and vulgar
content by adopting the following.

 Setup Parental Control in Windows and your antivirus software. Windows provide
parental control features which will help you to control access to websites and setup
usage timings for children

 Enable Safe Search in the search engines
 Secure your browser by tuning the settings properly – turn off save passwords, clear

cache, turning off auto fill information, disable/remove malicious extensions and add-
ins etc.
 Install parental control softwares like K9 Web Protection (Free)
 Secure your social networking profile and permissions
Instruct your students:
 Not to share their personal information online
 To use strong password and not to divulge the passwords to anyone
 Avoid doubtful search engines, search tools and download utilities
 Make user name generic and anonymous
 Exit an inappropriate website immediately on enter
 Do not share their photographs publicly

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 Beware of cyber friends and report any inappropriate comment, query or
communication from anyone to their teachers/parents

 Beware of free softwares/games/utilities as they may contain malwares/viruses
 Log out from their accounts and always uncheck Keep Me Signed In option on online

accounts on public computers

Teach Children to Remember the 4 R‘s …
Recognize techniques used by online predators to deceive their victims.
Refuse requests for personal information.
Respond assertively if you are ever in an uncomfortable situation while online. Exit the
program, log off or turn off the computer…
Report, to law enforcement authorities, any suspicious or dangerous contact that makes you
uncomfortable.

Source: https://www.yumpu.com/en/document/view/31568835/internet-safety-warren-
county-schools/23

LIST OF FREE SOFTWARES/UTILITIES
AVG Free Antivirus: Free antivirus software
K9 Web Protection: Free Internet filter and parental control software
Malwarebytes : Free cyber security and anti-malware software
Spybot - Search & Destroy: Free cyber security and antivirus
Chrome Cleanup Tool: Scan and remove software that causes problems with Google
Chrome
CCleaner: Cleans temporary Internet files, history list, cookies, autocomplete entries,
and lots more
File Shredder: Delete files beyond recovery
AdBlockPlus: Add-in block ads in websites

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KVS DIGITAL REPOSITORY

Mujib Rahiman K.U
Librarian, KV Kanjikode
Institutional Repository

An institutional repository is an online archive for collecting, preserving, and disseminating
digital copies of the intellectual output of an institution, particularly a research institution. An
institutional repository might also include other digital assets generated by academics, such
as administrative documents, course notes, learning objects, or conference proceedings.

- Wikipedia
Advantages

- No physical boundary
- Sharing
- 24X7 availability
- Multiple access.
- Information retrieval.
- Preservation and conservation.
- Space
- Easily accessible.
Disadvantages
- Digital Divide – Equality of Access
- Limited Resources
- Copyright Laws – Fair Use
- Technical Skills – design and development
- User Authentication
- Budget
KVS Digital Repository
The idea for the Digital Repository was initiated taking into consideration the practical
problems and accessibility issues of independent digital libraries created at school level
using softwares like GSDL, DSpace etc. A digital library created at individual school level
will be very limited in terms of accessibility (only on intranet and during school hours) and
resources. Besides, the installation, setup and collection development using the
recommended Digital Library software requires training and expertise. Duplication of efforts
is also an issue. A collaborative Digital Repository on the Internet with contributions from all

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the librarians will be helpful in developing a comprehensive database of resources that will
be available to the academic community. The platform will have an easy interface for adding
and searching of resources.
KVS Digital Repository aims to provide open access to various types of education resources
in digital format to the staff and students of Kendriya Vidyalayas. The online resource
repository will enable sharing resources among the Kendriya Vidyalayas all over the
country. The digital repository can function as an online platform for collecting, preserving
and disseminating digital resources available or created at various Kendriya Vidyalayas
among all. The resources will be catalogued properly and will be searchable by title, author,
subject, keywords, resource type and media type.
The Digital Repository will be:

 Platform for sharing of educational resources
 Anywhere, anytime access
 Easy to setup and maintain
 No technical skill required
 Content to be added and indexed by the Librarians
 Collaboration helps in comprehensiveness
Resources
The digital repository may contain any digital material suitable and useful for the KV
community. The resources include:
1. Study Materials: The study materials prepared by various Regional Offices can be

linked and indexed on a single platform. At present they are scattered and links are
provided at the websites of different Regional Offices and not properly indexed. The
study materials can be easily displayed class wise or subject wise as required.
2. Question Papers: Various question papers like sample question papers prepared by
KVS, guess papers prepared by our teachers, previous year question papers of
AISSC, AISSCE, SEE, FA and SA all classes can be stored and made available
here. This will facilitate class-wise and subject-wise access to all types of question
papers at a single location.
3. Web Resources: The millions of websites on the Internet make it difficult for the
students to select reliable sources of information. Various web resources on different
subjects can be included under this category in the repository so as to make a
comprehensive and graded list of resources accessible to our students. Materials for

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preparation of competitive examinations, exceptional projects, models and software
programs can also be provided online.
4. PowerPoint Presentations and other teaching resources: Many our teachers have
prepared PowerPoint Presentations and other digital teaching aids on various
subjects. Pooling of these resources will be possible through a digital repository. The
quality materials prepared by experts from different Kendriya Vidyalayas can be
made available for the use of every teacher and duplication of efforts can be avoided.
5. Video Lectures/Multimedia Resource: Teachers can prepare video lectures and
multimedia resources like animations/charts/images on their subjects and can be
shared online through the Digital Repository.
6. KVS/NCERT/CBSE Circulars: Various circulars, important forms, standardized
procedures, manuals and instructions from KVS, NCERT and CBSE can be indexed.
7. Any other digital or online resources suitable for the staff/students like administrative
documents, lesson plans, lecture notes etc. can also be added in the repository.

The Digital Repository was designed and launched in December 2013 and is fully functional
and can be accessed at http://kvsdigitalrepository.in. The collection development process
was initiated. At present more than 1000 resources have been indexed including previous
year question papers from KV Kanjikode, previous year pre-board examination question
papers from KVS Ernakulam and Chennai Regions, KVS circulars, selected websites on
different subjects and study materials prepared by different KVS Regional Offices. The
major advantage of such a repository is the availability of all resources on a single platform.
The previous year question papers are being digitized for sharing online through the
repository. The project requires inputs from the different Kendriya Vidyalayas so as to make
the collection comprehensive.
The digital material may be uploaded on storage platforms like Google Drive or SkyDrive
and then be indexed at KVS Digital Repository using the ―Suggest a Resource‖ link.

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ADVANCED INTERNET SEARCH TECHNIQUES

Mujib Rahiman K.U
Librarian,

KV Kanjikode
Finding the relevant information from the Internet may be as tedious as searching for a
needle in the haystack. When you search for information on the Net you will be flooded with
irrelevant search results. There are many pretty cool features in the search engines,
especially on Google, to help you find information quickly. All the browsers allows you to set
your preferred search engine when you are using search from address bar feature (this
feature can be disabled too if you do not want the browser to kick start a search when you
type other than an existing URL). If you know the advanced search features offered by the
search engines, your chance of finding the right information will increase.
Here are some tips on how to find information quickly and easily.
Google Search Tips
Generally, Google will use all the words used in your search for finding results. So only use
the important keywords to search. No need to include special characters or punctuations in
your queries.
• Search within a specific site: You can search within a specific site by adding site:URL to
your search keyword with e.g library policy site:kvsangathan.nic.in
• Search for a specific file type: To search for a specific file type like Word Document or
PDF or PPTs or XLS files add filetype:ext (file extension) with your search keyword. E.g.
library automation filetype:docx (will get only Word documents as search results)
• Exclude words from your search: To exclude some words from your search put a ‗-‗
(minus sign) just in front of the word. Do not leave any space. E.g. library automation –
wikipedia
• Find Related Pages: The tag related: can be used to find pages similar to a site you
know. E.g. related:kvsangathan.nic.in will get you all sites that are related to KVS
Website. The tag Link will fetch you the pages linked to a particular page.
• Search within a Range: You can search within a range. If you narrow down your search
within a particular period or numerical range you can use … (three dots) in between the two
periods. E.g. president india 1990…1995 will fetch results during the period mentioned.
• Search in Page Title: Intitle keyword will fetch results from those pages which has the
search term in the title of the page. The following keywords can be used to do similar search
in blogs.

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• Number Conversions: You can easily get number conversions or measurement

conversions or rupee conversions by typing in the number and unit of measurement. E.g. 10

km to miles will convert and show the result on top of the search results.
• Search Time: To get the time anywhere in the world type time place. E.g time brazil
• Get Definition: Just add define: in front of your search term to get the definition
• Translate: Get translation of a word in another language E.g. wind in hindi
• Calculate: Type the math equation you want to solve in Google and it will get the results

for you.
• Get Flight Status: Try the flight number E.g. air india flight 234
• ISBN Search: You can enter the ISBN of a book directly to get the book details.
• Book Search: Click on the Books link on the left in Google search to get the book details

or go to books.google.com to search for books and get all bibliographic details and even the

full text.
• Google Search Tools: The tools option under the search box in Google help you filter

your results based on many criteria like time or country. Google Image Search offers many

features like image size, image colour, image type, currency and usage rights.
You can search the Internet using you mobile‘s camera with Google Goggles app installed.

Other Search Engines

You may try Bing (bing.com) or dogpile.com instead of Google. One of the good search

engines available is DuckDuckGo (http://duckduckgo.com) which do not track the visitors. If

privacy is a concern, you may try it.

Multimedia Search

The following search engines/sites can be used to find audio/videos online.

http://www.bing.com/videos/browse http://www.blinkx.com/ Google Video Search

http://www.findsounds.com http://www.picsearch.com/

http://www.tineye.com/: It lets you do a reverse image searchi.e you can find similar images

by uploading an image to TiyEye or you can just type in the URL of the image and you can

search an image by colour.

http://search.creativecommons.org/

Desktop Search Tools

The following free desktop search tools that can be downloaded from the Internet are highly

useful in searching you PC for files.

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Google Desktop: Google Desktop makes searching your computer as easy as searching
the web with Google.
Everything: A small but efficient utility which will help you to locate files and folders by
name instantly.

―My guess is (it will be) about 300 years until computers are as good as, say, your local
reference library in search.‖

.

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MS OFFICE SPECIAL FEATURES AND TIPS

Mujib Rahiman K.U
Librarian, KV Kanjikode

Microsoft Word is the most popular office software. Microsoft Word is rich in features which
are helpful in completing many tasks with ease, but are less known and utilized. Some of the
features are listed below so that you may work faster with your documents. Step by step
instructions for the features are not being listed here for which you may refer to the Word
Help file.

Find and Replace
The Find->Replace under the Editing tab on the Home menu have got some special
features other than simply finding text and replacing it. In Find and Replace dialog box, click
on the button More >> and you will get various options to restrict your search like Match
Case, Find whole words only etc. Besides these, Word can even find and replace various
special characters and formatting which can be accessed by clicking Format and Special
buttons.
Paste Text with Spike
Normally we can copy and paste text from anywhere using the copy – paste options. But
there is a less known feature in MS Word called ―Spike‖ which will help us to gather
text/images from different locations in a document and paste them together at any other
location.

Select text and press Ctrl+F3 to cut and store text in to spike. Repeat the same for all the
text areas you want to copy.

Click where you want to paste the content in the spike and press Ctrl+Shift+F3 to paste it.
This will clear the spike. To retain text in spike while pasting, type ―spike‖ where you want to
paste the text and press F3.

Pagination Options
If you are preparing a multiple part document or manual you may need to put the page
number starting from 1 for each section of your document.

To do this, first insert the page number the way you want in the footer. Now go to the page
where you want to start new pagination, click Insert->Break->Next Page.
Go back to View->Header and Footer and click on the footer and select Page Number-
>Format Page Number option and select start at and type 1.

Search Internet from Word Document
If you want to look up a word, term or a phrase on the Internet use the lookup feature. To do
this, select the word or term, right click on it and select Look up. The Research pane will
appear on the right where you can select where to search.
Commenting

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Need to proof read a word document? Use the comment feature to mark up the areas for
modification and add your suggestions without disturbing the original text. Click where you
want to insert a comment or select the text and click Review->New Comment. Type your
comment.
Magic of Templates
Microsoft Word has a good number of templates that can be modified to make most kind of
documents like business cards, calendars, brochures, newsletters and so on. To base your
document on any existing template click the Microsoft Office Button and click New. You can
see a number of templates installed on your computer and those which are available for free
download.
Tracking Changes
Track changes feature is another helpful feature while making changes to a document (you
or someone else). First enable the feature by clicking Review->Track Changes. After
tracked changes, select the view from the available options. You can accept or reject the
changes made by clicking the appropriate option.
Creating and Applying Styles
Use the styles option to quickly and professionally format a word document. There are many
styles readily available in word under the Styles Group in Home tab.
To create a new style, click the Styles dialog box and click New Style button. You can also
modify and save an existing style as a new style using the quick style feature.
AutoCorrect
Autocorrect helps you correct the errors automatically when you type. It can also be used as
a shortcut to insert commonly used long words/phrases. Autocorrect option is available
under the Microsoft Office button->Word Options->Proofing

Insert Equations and Symbols
Various international characters, symbols and mathematical equations can be easily
inserted using the function available on the symbols tab under the Insert menu.
Different Page Orientations
To change orientation of a single page in your document click and select the Page Setup
dialog box. Select the orientation you want and select the required option from the Applied
to dropdown box.
Macros
Macros are useful to automate frequently used tasks. A macro is a series of commands and
instructions that you group together as a single command to accomplish a task
automatically. You need to select Show developer tab from Word Options->Popular to work
with macros.
Table of Contents

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Making use of the Heading Styles, you can easily insert a table of contents for your
document. You can manually mark the entries for TOC also. The mark entries button is
available under References tab. Once you have marked the entries, you can use the Table
of Contents button to insert the TOC wherever you want.

Similarly you can have Table of Figures, Table of Authorities and Index for your document in
an easy way. (The TOC for this document is made using these options)
References and Citations
Word offers great tools for citing sources, creating a bibliography, and managing the
sources. For creating this, first select the appropriate style from Style dropdown in
References->Citations & Bibliography Group. (New styles can be created or existing ones
are modified and the list of fields can be edited if you know xml or styles can be downloaded
from the Internet)
Security Features
The Word documents can be password protected and encrypted. A document can be
password protected by using Save As option from Microsoft Office Button. On the save as
dialog box click on Tools button and select General Options and enter password.

The option Prepare Document accessible from Microsoft Office Button helps you to ensure
that all the personal data are removed from your document and you may even encrypt your
document using password, put digital signature and check the document for compatibility
with other versions.
Sending Email and Posting Blog
You can send your word document as an email attachment directly from Word itself. You
may publish your blog posts also directly from MS Word. The options are available under
the Microsoft Office Button as Send and Publish respectively.

MS POWERPOINT

How to Create a Good Presentation
A presentation is considered to be good as long as it is relevant to the subject, is of good
quality and the data in it is of high integrity. Follow the guidelines to make your presentations
attractive and informative.
Plan Content: The foundation of any good presentation is the content. The content should
be clear and complete. Research your topic and include adequate content in a proper order
to make your presentation suitable for the class concerned. Make an outline before starting
to design your presentation.
Design: Choose a consistent and attractive design template and modify it as required. Keep
the number of sides to a minimum and try to present one idea per slide.
Format: Ensure that things look balanced on the screen. Do not keep the items on the
screen cluttered and limit the use of colour. Have short eye catching titles not too lengthy.

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Background: Stick with a single background theme that is not too graphical for all your
slides. Avoid backgrounds that are difficult to read from.
Text and Font: Align your text to left and justified as required. Use bullets or short
sentences. Avoid typing in ALL CAPS or Italics. Do not overload the slide with text – stick to
6-10 words per line and 6-10 lines per slide. Use appropriate character spacing, indent and
line spacing. Always check the spelling and grammar.
Choose the right font style. Avoid narrow fonts and fancy fonts. Keep your font sizes big
enough (at least 26 pt). Stick with similar fonts with uniform sizes throughout the
presentation.
Colour Schemes: Select the colour schemes that work well. Use strong contrasting
colours. Remember that your presentation should look good on projector screen rather than
the computer monitor.
Multimedia
Graphics: Use relevant images and keep them to the side, if the image is not the focus of
your slide. Good images can be used as fillers in the empty spaces. Text should
complement the graphics, wherever necessary. Do not overwhelm the class with too many
graphics on a single slide. Make use of diagrams, charts and maps to convey the message
easily.
Sound and Video Files: Sound and video can play an important role in teaching learning.
Do not hesitate to include relevant sounds and video files in your presentation. Multimedia is
powerful but should be used thoughtfully. PowerPoint supports flash animation and movie
clips. Adding background music may seem to be a good idea, but may distract the students.
Do not enable sound for slide transition and text animations.
Visual Effects: PowerPoint offers attractive slide transitions and animations. The transitions
and animation you select should not distract the students from the content. It is always
better to avoid the temptation to get very fancy and test the transitions and animations for
effectiveness before presenting.
Power Features
PowerPoint Views: PowerPoint has four main views: Normal view, Slide Sorter view, Notes
Page view, and Slide Show view. Normal view is the main editing view, where you write and
design your presentation. Slide Sorter view helps to view all your slides in thumbnail form.
This is handy in applying transitions and repositioning the slides. You can view and work
with your notes in Notes Page View. Slide Show view presents your presentation on the full
computer screen and is used to present your slides before your audience.
PowerPoint Templates: Many templates are available with PowerPoint to help designing
your presentations. Templates store design information of presentations and can be applied
to any presentation to provide a consistent look.
Slide Masters: Slide Master helps to modify the template so that you can make universal
style changes to every slide in the presentation. Each slide master in a template contains
one or more standard or custom sets of layouts. It is recommendable to create or modify the

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slide master so that it will be easier to make universal changes to all the slides including the
placement of texts and objects on a slide, text and object placeholder sizes, text styles,
backgrounds, color themes, effects, and animation.
Shapes, SmartArt and WordArt: Insert shapes option helps to insert various basic shapes,
arrows, banners and flowcharts into your presentation. The line tools (line, curve, freeform
etc.) can be used to draw anything on the slides.
SmartArt helps to create designer quality illustrations to visually present related items as
blocks. In science teaching, SmartArt can be effectively used to illustrate hierarchical
relationships, cycles, matrices and more.
Transitions and Animations: Transitions are animations applied to a slide. The texts and
object can be animated to provide a visual presentation of ideas. Scientific experiments and
processes drawn using Shapes and SmartArt can be animated to show the actual process.
Action Buttons and Macros: Action buttons help to incorporate hyperlinks from a
presentation and can be effectively used for creating interactive and self-running
presentations. The slides can be hyperlinked to other slides, programs, videos, internet or
macros.
Compatibility Issues
Many times you may face problems in using your presentations on other computers. This
may be due to incompatibility between different versions of PowerPoint or due to inherent
issued related to inserted multimedia items.
A presentation can be saved in different format including PDF, RTF, Images or previous
version of PowerPoint using Save As option. The latest version Microsoft PowerPoint is
always backward compatible i.e you will be able to open a document created in a previous
version of PowerPoint. To open a latest version of ppt file in a previous version of
PowerPoint application you need to download and install Office Compatibility Pack from
Microsoft website.
Use Publish->Package for CD option to ensure that all the linked content are included in
your presentation. Package for CD also includes the PowerPoint Viewer which helps you
run your presentations in a computer not having PowerPoint 2003 or later installed.

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Practice
Rehearse your presentation and be comfortable with the content of your presentation.
Rehearse timings and record narration facilities available in PowerPoint will help you to
estimate the amount of time your presentation will take.
Final Presentation
The effectiveness of your PowerPoint slides depends on your lecture during the
presentation. Care should be taken to ensure that there is synchronization between what is
being explained and what is on the slide. Do not use your slides as a teleprompter and read
content from the slides. It may be a really boring experience for the students. With enough
practice, you can learn to read from the slide at a glance taking the bullet points as a cue.
Blank out your screen (Ctrl+B) when required, to grab the attention of the auidence.
Alternatives to PowerPoint
Prezi: An online presentation tool which offers ability to zoom and pan the canvas. A free
basic version is available. http://prezi.com
Apache OpenOffice: Open Source Office Suite having word processing, spreadsheet,
graphic, presentation and database tools. http:// ww.openoffice.org/
Google Docs (Google Drive), Microsoft Web Apps, ZohoShow and Sliderocket are free
online presentation tools to create collaborative presentations online.
PowerPoint Conversion Tools
There are a number of tools to convert PowerPoint presentation to Flash animation.
http://zamzar.com is an online conversion tool. You have to upload your presentation and
provide your email address. Link to the converted file will be sent to your email id. There is
file size limitation of less 100 MB and the animations in your presentation may not work as
expected in the output flash.
http://slideshare.net,http://slideboom.com and http://authorstream.com help to share your
presentation online in flash format. You may be able to view them online but the flash
animations cannot be downloaded.
Acoolsoft PPT to Flash, iSpring and authorPoint have got free basic version which functions
as a add-in in PowerPoint to convert your presentation to flash and share on web.

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FREEWARE SOFTWARES AND WEB RESOURCES

Mujib Rahiman K.U
Librarian,KV Kanjikode
Here is a list of free utilities that may be of use

OCLC Classify: (http://classify.oclc.org/classify2/)

Classify provides free service for assigning classification numbers and subject headings.
The database is searchable by many of the standard numbers associated with books,
magazines, journals, and music and video recordings.

Free Online Barcode and PDF Tools(http://barcode.egedsoft.com/index.php)

Provides facilities to generate multiple barcodes and qrcodes online. You can upload
Excel/csv files to generate barcodes. You can also create PDF from other file formats and
vice versa.

IrfanView (https://www.irfanview.com)

IrfanView is a very fast, small, compact and innovative graphic viewer provided as freeware,
but only for private, non-commercial use. It provides facilities to rename and conversion of
multiple images (size, resolution, rotation and more). It has got a very useful screen capture
feature and supports almost all image formats.

Photoscape (www.photoscape.org/)

PhotoScape is a fun and easy photo editing software that enables you to fix and enhance
photos. You can capture, edit, resize, crop images and also create a slideshow.

doPDF Free PDF Printer (http://www.dopdf.com/): You can convert any type of printable
documents to PDF files. doPDF installs itself as a virtual PDF printer driver so after a
successful installation will appear in your Printers and Faxes list and also in the list of All
Programs.

Format Factory (http://www.pcfreetime.com/formatfactory/): a multifunctional media
(video and audio) converter. Please pay attention while installing this software as it comes
with some malware programs budled with it.

Pazera Free Audio Extractor (http://www.pazera-software.com/products/audio-
extractor/): Extract audio tracks from Video files

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Scratch (https://scratch.mit.edu): Scratch is a free programming language and online
community where you can create your own interactive stories, games, and animations
Audacity (https://www.audacityteam.org/): A free open source digital audio editor and
recording computer software application
ClassMarker(https://www.classmarker.com/): Online test maker free for non-profit
educational use.
Quizizz (https://quizizz.com/): Free gamified quizzes for every subject to play in class and
at home. You can create quizzes easily and get analytical results on the performance of
each student.
JPGtoPDF: (http://www.jpgpdf.net/): a Windows utility to convert JPG to PDF format.
NotePad++ (https://notepad-plus-plus.org/):Notepad++ is a text editor and source code
editor for use with Microsoft Windows. It supports tabbed editing, which allows working with
multiple open files in a single window.
Grammarly (https://www.grammarly.com/): automatically detects grammar, spelling,
punctuation, word choice, and style mistakes in your writing.
Mobirise(https://mobirise.com/): Free website maker which will help you to create
awesome responsive websites.
Eclipse Crossword Maker (www.eclipsecrossword.com): is fast, easy, free way to
create crossword puzzles in minutes.
AnyFLip (http://anyflip.com): Convert your PDF into an interactive, realistic Flash &
HTML5 flipbook and host it online
Class Marker (http://classmarker.com): It is a secure web based testing service that can
be used to conduct online tests. The free version has got a limitation of 100 tests per month.
Survey Monkey (http://surveymonkey.com): Online survey platform
Flubaroo (add-on for Google Forms): Helps you to grade your student assessments

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E- RESOURCES FOR DIGITAL READING

Dr. N K Pachauri
K V Hazratpur

Points for discussion:-
 Introduction
 Purpose of e- resources
 Need of Electronic Resources
 Structure of E- -resources
 Basic requirement for accessing e-resources
 Type of e-resources
 Features of E-resources
 How to access E-Resources
 Rules for access Electronic Resources
 Copy right issue about E- resources
 Useful e-Resources for Library Teachers

E- resources is distribution of information in any electronic form such as CD- ROM,
Floppy Disk or Magnetic tape or across a computer network like e-journals, E-Books,
etc accessible dial-up bulletin board or on-line services.

Purpose of E-resources :
 Main purpose of electronic resources is providing current information.
 Up date information is necessary for research work.
 Through electronic resources users are able to access latest information.
 Save the time of user and staff
 Solve the space problem in library
 Easy to use and disseminate

Need of E Resources :
 E- Resources can be downloaded instantly.
 Users can read an e- resource any time
 Due to portability, e-resources can be taken any where on portable computer.
 Font size can be changed suitably;
 E- resources provide facility to hold and turn pages easily
 Physically disabled users can hear audible E- resources

Structure of E-Resources:
 HTML Format
 PDF Format
 TIFF

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 Plucker Format
 PostScript Format
 Desktop Author Format
 Rich Text Format etc.
PC Requirements :
The web browser being used to access e-resources should be enabled for:-
 JavaScript/Java
 Acceptance of cookies
 Cascading Style Sheets
 Secure Sockets Layer (SSL) Security (128-bit encryption minimum)
E-Books :
E-book is a portable hard ware and software book as a portable hardware and
software system that can display a large quantity of readable textual information to
the user. An e-book is commonly bundled by a publisher for distribution.
E-journals :
 An e-journal is processed published and distributed all over the world by

electronic network.
 E- Journals started with the full text databases offered by Dialog in 1980‘s .
 Linking citations and references to bibliographic database or to full- text

articles make it utility more.
E-newspapers:

Like ETD, an electronic newspaper is a self-contained, reusable, and refreshable
version of a traditional newspaper that acquires and holds all information in the
newspaper electronically.

 http://epaper.livehindustan.com/
 https://epaper.thehindu.com/
 http://epaper.amarujala.com/
E-reference Books:
Many reference books are also brought out in CD-ROM formats and available online
through payment. There are a number of reference sources available freely on-line
through Internet.
 http://www.britannica.com/
 http://dictionary.cambridge.org/
How to access resources:
- Single point of access
- Local networked access
- Internet-based access

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Control Access : User Login and Password
Copyright Issues :

Doing the following things are strictly prohibited:-
 Systematic downloading, distributing, or retaining substantial portions.
 Forwarding electronic versions of articles or the use of electronic articles for
commercial purposes.
 The Internet IS NOT the public domain. However, if we make a copy and put it
on our personal WWW site, it less likely to be considered fair use.
 If we make a copy from an electronic source, such as the Internet or WWW,
for our personal use, it is likely to be seen as fair use.
 The e-Resources are licensed for the non-profit educational use of the
Institute.
 Copyright law governs use of these e-Resources.
 Access to e-Resources is based on license agreements with publishers.

Useful E- resources :
1. https://pdfbooks.ourhindi.com

This website provides the Free online PDF Books in Hindi.
2. https://library.daisyindia.org/
 Sugamya Pustakalaya-

If you are looking for books accessible to the blind, people with low vision or to
persons with any other print disability, this library of libraries is your one-stop shop.
Users can access a collection of over 3, 28,900 books.it is developed under Ministry
of Social Justice and Empowerment.

3. http://e-mahashabdkosh.rb-aai.in/
It is project of Rajbhasha Vibhag , Grih Mantralay Bharat Sarkar. It contains the
Hindi to English and English to Hindi Dictionary including the usage of word in Hindi
and English.
4. https://www.topperlearning.com/This portal provides access to online study

resources for CBSE, ICSE,IIT JEE, NEET and state board students
5. http://www.studiestoday.com/Provides NCERT solutions,

worksheets, assignments, sample papers, NCERT books, online tests,
MCQ etc.
6. http://www.gutenberg.org/
Project Gutenberg offers over 56,000 free eBooks: Choose among free e pub
books, free kindle books, download them or read them online. You will find the
world's great literature here, especially older works for which copyright has
expired. You can download the entire collection.
7. http://www.ipl.org/ ipl2 (Internet Public Library)

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8. http://kavitakosh.org/Kavita kosh is a wide collection of poems in Hindi, Urdu,
Bhojpuri, Rajasthani, Avadhi, Nepali languages. It contains the poems of
almost all the renowned poets. A poem can easily be searched by its author‘s
name or its language.

9. http://www.scholasticworld.in/Provides Updates on various competitions and
programmes for students.

10. http://oaister.worldcat.org/ WorldCat , It is the dedicated to offering us
access to the widest possible range of resources.

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DEVELOPING LIFE-LONG READERS!
Dr. N K Pachauri
K V Hazratpur

Email- [email protected]
It is very important to develop reading habits in the child as this inculcates positive
imagination , creative thinking and makes the brain more active.
These good habits will help children become stronger reader and a better students.
The first step is developing positive reading habits with your child.
Determine Your Reading Goal
Problems with Reading?
Lower forms -

No interest in reading
Some books are boring
Reading-related activities are boring e.g. taking tests
Lack of vocabulary knowledge and so find reading difficult
Upper forms -
No time to read : need to prepare for examinations
Reading materials are too difficult
General-
Not motivated
Not aware of the benefits of reading
Lack confidence in reading
Love with Books :
As a love of books has to be developed consciously by the parents and teachers
during early years of a child. Once children understand the connection between
reading and other wider historical political context of reading they will gradually
develop love and appreciation for reading.

Christina Clark and Kate rambolt described that reading for pleasure can be
described as an act of play , which allows us to experience different worlds in our
imaginations and a creative and active / interactive process.
Reading for pleasure means – reading primarily for enjoyment.
It encompasses a wide range of genres and publications and include both fiction and
non fiction.
Voluntary Reading (Free time, school hours etc)

Reading- Learning Skills

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• Group Reading
• Paired Reading –
• Choral Reading –
• Repeated Reding

The Five Finger Rule:
Helping your child to find ‗just right‘ books – or the perfect books for their reading
level – can be simple using the five finger rule.
Reading Journal :
Writing in journals can be a powerful strategy for students to respond to literature,
gain writing fluency, dialogue in writing with another student or the teacher, or write in
the content areas. While journaling is a form of writing in its own right, students can
also freely generate ideas for other types of writing as they journal. Teachers can use
literature that takes the form of a journal by reading excerpts and discussing them
with students.
Reading Time :
In most homes there is a well specified TV watching time. In addition have a specific
reading time in your house where you all read something. Begin with shorter duration
as smaller kids tend to lose interest fast. Then according to his or her age, lengthen
the duration of reading time. Afternoons may be the best time for reading as opposed
to reading at night before bed, as the child is quite sleepy then. Bedtime reading can
supplement normal reading time.
D.E.A.R. stands for "Drop Everything and Read," a national celebration
of reading designed to remind families to make reading a priority activity in
their lives.
Institutional Plan:

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• Encourage the child to read the books, magazine and article in his/her native
language.

• If reading skills are developed in the native language they will automatically
transfer into English.

• Teachers generally focus on story books but we can also focus on different
events, subject and particular topic.

• Develop the culture of discussion during Library Periods in small groups to
broaden the child‘s understanding.

Go Beyond Books :
• Encourage students to play a role from the fictional tale. As this may help to
motivate them to read a text.
• Model the importance of reading, by reading in front of your child and
discussing how reading helps you in your daily life.
• Reward
• Challenges, Incentives , Authors Visit, Book Awards, Best Story Written by
Children.

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COLLECTION DEVELOPMENT IN LIBRARIES:

Dr. N K Pachauri
K V Hazratpur

Email- [email protected]
Collection development is at the heart of what libraries do. It is in being able to meet the
needs of individuals with the "right stuff" that we fulfil our missions. We provide the link
between the various definitions of the "right stuff" and the individuals in our community. In
order to do this well, we have to have some understanding of both the potential world of the
"right stuff" and our unique community of potential library users. This site is about helping
you develop the skills that enable you to make that successful connection between a single
person and the "right stuff" over and over again.

• School library encourages curiosity, innovation and problem-solving. It is integral to
the cultural and social life of the school. The school library is a central point for all
kinds of reading, cultural activities, access to information, knowledge building, deep
thinking and lively discussion.

• Research shows the significant difference well-resourced libraries can make to
student learning outcomes.

• As library collection is the soul of any libraries, its quality and quantity is also a matter
of concern both for the library as well its users. Collection management and collection
development now often are used synonymously or in tandem.

Selection of Library Materials:
Selection is at the heart of the collection development process. This core function builds the
library‘s collection for a particular user community. Skill, knowledge, and the right tools are
required to select appropriate library materials and sources that meet the needs of the
community. To aid you in the challenging task of building an appropriately balanced
collection that meets the needs of your user community, this training site provides
suggested evaluation criteria, a sampling of selection tools, and a discussion of other
selection considerations.
o Books (Print & Electronic)
o Audio-visual Materials.
o Periodicals & Newspapers
o Electronic & Internet Resources
o Institutional Documents
Characteristics of A text Book:

• highly-qualified authors
• well-organized subject contents
• thought-provoking end-of-chapter questions
• end-of-chapter exercises, if appropriate to the subject matter
• comprehensive glossary and index

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• often the fact that a book was published by a good publisher is a quick way of
determining whether the above are likely

Book Selection Principles
Drury's Principles
The basic principle, which still governs the selection of reading material for a library, was
enunciated by Drury in 1930. It states: "To provide the right book to the right reader at the
right time‖. The reader is the central character.
Dewey‘s Principle
Melvil Dewey's principle states: "The best reading for the largest number at the least cost"
According to this principle a library should select, within the financial resources available,
the best documents which may satisfy the information needs of the maximum number of
readers.

McColvin's Principles
L.R McColvin advanced his Demand and Supply Theory of Book Selection in 1925. He
states, "Books in themselves are nothing. They have no more meaning than the white paper
upon which they are printed, until they are made serviceable by demand. The more closely
book selection is related to demand, the greater is the resultant and possible service".
Ranganathan's Principles
Ranganathan's first three Laws of Library Science are helpful in formulating the principles of
document selection.

Selection Sources :
• Book Reviews
• Lists of Best Books
• Awarded Books
• Bibliographies
• Core Collection References
• Online Search Tools
• Recommendations

Conclusion :
Collection development is an important process in any library. The goals of collection
development are unaltered in any environment- whether digital or in print media. Traditional
selection policies and procedures cannot keep pace with the change in the technology. The
concepts of ownership need to be replaced with sharing the resources for mutual benefit.
The collection development in the electronic age must focus on the existing automated
system, electronic communications, expertise in accessing and testing the electronic
products and skills in understanding and negotiating license agreements etc. The electronic
era is more conducive to the resource sharing and also use of financial resources

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effectively. It saves lots of time for user and staff. Finally, it helps to provide right information
to right user at right time.

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CARE AND PRESERVATION OF BOOKS

N. K. PACHAURI
LIBRARIAN

KENDRIYA VIDYALAYA, HAZRATPUR
Preservation : concepts and techniques:
Preservation means keeping an object away from harmful effects like loss, damage,
destruction, mutilation and prolonging its life to whatever extent possible by maintaining it in
a reasonably sound condition for present and future use. Without preservation, the
knowledge cannot be transmitted to future generations. Preservation system includes
determination of the causes of deterioration of documents. We should adopt some policy
regarding preservation work and implementation of appropriate preservation techniques to
maintain the usable condition of the documents.

- Paper is a thin tissue of any fibrous material. Cellulose fibers are the chief source of
fibrous materials for paper-making. The quality of paper depends on the quality of
fibers, from which it is made of. Paper can be divided according to the sources of the
fibers, from which it is manufactured. For example, cotton group papers are of high
quality, strong and stable and wood group papers are subject to early deterioration.

Temperature
According to Library of Congress preservation recommendations, an ideal environment for
books is 12.8°c in storage areas and not more than 23.9°c in reading room. In summer,
when temperature rises at a higher degree (max. 40°-42°c approx.), books deteriorate
rapidly due to heat, which accelerates photolysis, hydrolysis and oxidation process.
Humidity
Humidity is the biggest enemy and most dangerous and destructive for all kinds of library
materials..
Rainfall
Moisture increase in the air so it is harmful for paper material. Excessive rainfall creates
humid weather, which is noticed in monsoon season. This kind of atmospheric condition
increases the dampness of the library building, by the by accelerates the growth of biological
species that accelerates the decay process of library documents.
Light:
Direct sunlight and excessive light are harmful for library materials, but light is essential for
stack areas or storage areas in library.
Natural disasters and Accidental factors:

• Flood

• Earthquake

• Storm

Micro-biological agents : Insect, Booklice, silverfish
Macro-biological agents: Termite, Cockroaches, Rodents

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Precautionary Measures for Environmental Pollutants:
1. Vaccume Cleaning
2. Humidity Control
3. All holes in the library building made for electrical cables, water pipes, telephone
connections and waste pipes should be sealed
4. Biological enemies can be eradicated by spraying insecticidal solution : D.D.T, pip
and Aldrin using kerosene or phenyl as medium (oil-based) by Euro clean machine
periodically to protect from termites, silverfishes.
5. Formaldehyde fumigation
6. To avoid termite the wooden shelves can be moved away from the walls and stand
them on plates of metal.
7. To control silverfish, sodium fluoride mixed with wheat flour can be used.
8. Darkness - Illuminating different areas in library building or rooms with sufficient
appropriate lights, darkness can be minimized within the library building.
9. Light - Direct sunlight may be avoided
10. Safest storage media is hard disk and removable media. Rubbing alcohol may also
be used when the CDs become very dirty.
11. Digitization can be preferred
12. To help preserve our collections care needs to be taken in the everyday handling of
materials.
– Retrieval
– Reading Habits
– Reading Room Practices
– Photocopying
– The storage of books

If we all work together to maintain and improve the materials entrusted to our care, we can
ensure that many generations of Kendriya Vidyalaya students and users have access to our
unique and wonderful collection.

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ANNUAL LIBRARY ACTIVITY PLAN – ALAP

Dr. N K Pachauri
K V Hazratpur

Email- [email protected]
The school library provides information and ideas that are fundamental to functioning
successfully in today's information and knowledge-based society. The school library equips
students with lifelong learning skills and develops the imagination, enabling them to live as
responsible citizens.

 Any book that helps a child to form a habit of reading, to make reading one of his
deep and continuing needs, is good for him.

 Joy Cowley writes, 'A sanctuary, a mine of treasure, a house of maps to secret lives
in secret worlds … – the library became my other home.

 School library encourages curiosity, innovation and problem-solving. It is integral to
the cultural and social life of the school. The school library is a central point for all
kinds of reading, cultural activities, access to information, knowledge building, deep
thinking and lively discussion.

Objectives of a KV Library
o Supporting and enhancing educational goals as outlined in Kendriya Vidyalaya

Sangathan‘s mission and curriculum.
o Be the knowledge hub of the school and disseminate knowledge as widely as

possible.
o Provide a curriculum-based, flexibly scheduled, open access learning environment

that accommodates all learners.
o Facilitate creation of new knowledge.
o Facilitate optimal use of knowledge by all staff and students.
o Encourage and foster reading habit among staff and students.
o To remain technologically advanced and updated.
o Effectively participate in the teaching-learning programmes of the school.
o To provide intellectual access to information through learning activities that are

integrated into the curriculum and that help all students achieve information literacy
by developing effective cognitive strategies for selecting, retrieving, analyzing,
evaluating, synthesizing, creating, and communicating information in all formats and
in all content areas of the curriculum.

The school library fulfils these objectives by developing policies and services, selecting and
acquiring resources, providing physical and intellectual access to appropriate sources of
information, providing instructional facilities, and employing trained staff.

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ANNUAL LIBRARY ACTIVITY PLAN (ALAP)

Proposed

S.No Event Months/ Activities

Periodicity

01 International Children‘s April Exhibition, Book review writing competition,

Book Day (02 April) Discussions

02 AmbedkarJayanti (14 April) April Exhibition of books on or by Dr B.R.Ambedkar

03 World Book and Copyright April Exhibitions, Literary competitions, Meet the

Day (23 April) author programmes

04 Functional Activities April i. Stock verification

ii. Library Orientation sessions

iii. Preparation of Book Issue Cards

iv. Constitution of Library Committee and
Reader‘s Club

v. preparation of the list of books/documents

recommended for condemnation/weeding out.

vi. Issue of books for Class Libraries

vii. Final reminder of overdue books

05 Inauguration of Reader‘s April viii. Preparation of list of books for binding
Beginning of Reader‘s Club activities for the

Club session

06 Functional Activities May-June i. Preparation and display of list of defaulters

ii. Auction of written off books
iii. Submission of defaulter‘s list to the office.

iv. Data collection for updating the member

database

v. Preparation of Library/ ID Cards

07 Functional Activities July i. Starting the circulation of books

ii. Meeting of Library Committee
iii. Meeting of Reader‘s Club

iv. Meeting of Class library Book selection

Committee

v. Renewal of subscription to periodicals

vi. Publication of Library Bulletin/Newsletter

08 Harry Potter Birthday July HP Quiz, Writing Birthday wishes, Book talk, HP

celebration (31 July) Book jacket designing, Assembly

programmes, Exhibition of HP books

09 MunshiPremchand Day (31 July Exhibition of books by MunshiPremchand and

July) related competitions

10 Functional Activities August i. Preparation of book

suggestion/recommendation lists

ii. Selection of books by visiting the local book

shops by the Committee members

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11 Hiroshima Day (6 August) August Remembering the victims, ―Against War‖

exhibition

12 Independence Day (15 August Exhibition of books on freedom struggle

Aug.)

13 Functional Activities September i. Issue of books to class libraries (2)

ii. Career Development Programme

iii. Meeting of Library Committee
14 Teacher‘s Day (5 Sept.) September Exhibition of books on or by Dr S.Radhakrishnan

15 Hindi Fortnight September Exhibition of popular Hindi books in the library

and related competitions

16 Functional Activities October i. Publication of Library Bulletin/Newsletter

ii. Preparation and display of list of defaulters

17 Gandhi Jayanthi (2 Oct.) October Exhibition of books on or by Mahatma Gandhi

and Non violence

18 U.N.Day (24 Oct.) October Exhibition of books on United Nations and other

International organisations

19 National unity day 31stoct October Exhibition of books on or by SardarVallabhai

Patel

19 International School October Talk by an eminent (local) TGT (LIS) and

Library Day (ISLD) &Month other Activities,
―Smart Web Searcher” competition

20 Functional Activities November i. User awareness programmes for Teachers

ii. Information literacy sessions

21 Children‘s Day (14 Nov.) November Exhibition of books on or by Jawaharlal Nehru,

Competitions

22 National Education Day (11 November Exhibition of books on or by Dr Abdul

Nov.) Kalam Azaad, Essay writing, newspaper

reading competitions

23 National Library Week November Exhibition of rare books in the library

(3rd Week of November) Competitions: Book review , Storytelling , Book

reading ,Literary quiz, Designing
Bookmarks , Assembly programmes , ―Find
the book‖, Library cultural programmes, etc

24 Indira Gandhi‘s Birthday November Exhibition of books on Indira Gandhi and other

(19 Nov.) Indian Prime Ministers

25 Functional Activities December ii. Organizing programmes for class Libraries

iii. Issue of books to class libraries (3)

26 Army Flag Day (7 Dec.) December Exhibition of books on Indian Army and warfare

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Next Year January i. Publication of Library Bulletin/Newsletter
27 Functional Activities January ii. User awareness programme on Exam

28 Republic Day (26 oriented resources in the Library
January) iii. Exhibition of Multimedia CD/DVDS
Exhibition of books on ―India: Society and

constitution‖

29 Martyr‘s Day (30 January) January Exhibition of books on or by freedom fighters
30 National Youth Day (12 January Display of Books on or by Swami Vivekananda

Jan.) i. Returning of class library books
31 Functional Activities February ii. Reminders to defaulters
iii. Stopping the circulation of books to students
32 Safer Internet Day (7 February iv. Meeting of Library Committee
Online/cyber safety workshops, talks,
Feb.)
exhibitions, etc
33 Functional Activities March Stock verification

34 Other routine functional activities In collaboration with external agencies

35 Book Fairs 03 times As per the Library Policy

a year Class VI-IX

36 Preparation of Library Quarterly As and when needed

statistics As and when needed and parallel to other
activities.
37 Checking of Library note Regularly
As per the rules
books
Acquisition of resources shall be a dynamic
38 Display of New Arrival Regularly activityand followed under the supervision of
Library Committee
List
Screening of Educational and issue based
39 Retro conversion of Regularly VCDs for primary children

documents Seminars, Exhibitions, displays, competitions,
Meetthe Author, Book discussions
40 Disposal of old Quarterly
Tour to the library to understand its resources
newspapers and and activities

magazines

41 Books/document As and

selection and when

accessioning needed

42 Screening of VCDs Once in a

43 Reader‘s Club activities month
Whole

academic

year

44 Know your Library Once in a

Programmes (Library month

orientation)

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45 Library Blogs, Digital Regularly Updating and maintenance

library

46 Best Reader Awards Once in For best library users from each class.

an year Distributed on the Annual Day function

Note: The Library Committee may prepare the ALAP as per the local availability of resources

and needs of users.

School Library activities seeks to create a 21st century environment that promotes learning
for all students by providing equitable access to information, teaching information literacy
skills, and encouraging lifelong learning. The library media center strives to be a center of
collaborative learning that produces creative students who have an appreciation of literature,
critical thinking skills and a respect for others and self.

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EXTENSION SERVICES AND LIBRARY ADVOCACY

Dr. N K Pachauri
LIB

K V Hazratpur

Every school should have an effective school library program. While reading and books are
mainstays of the school library program, today‘s effective school library programs are also
sophisticated learning environments that provide the education and skill building to succeed
in college and the workplace.
Advocacy is carefully planned, implemented with sustained effort, then evaluated and
modified as needed. Advocacy aims to bring about change, establish credibility, improve
understanding of the school library‘s and librarian‘s role.
Dr. Ranganathan concept of Marketing of Library services:

 Dr. Ranganathan‘s concept of Marketing of library services through Five laws of
Library Science. Dr. S.R. Ranganathan, father of library and Information Science,
philosopher, mathematician devised five laws of library science which promotes the
usage of resources.

 Marketing of products in industries is very much essential to increase sale and
consequently to gain the profit, however in academic environment like university,
colleges and schools promotion and marketing of library and information activities is
required to aware the library services.

Extension Services of library :
 Create awareness among the user and library staff.
 Create awareness to offer services and products and expertise.
 To know the users need and find out why they require information so that their
Purpose can be identified.
 Find out the users who do not use the library so that we can concentrate to such
user and turn them to use library.
 Use of mass media i.e. Radio, Television, AV Cassette, Video Programmes
prepared for users .
 Provide specialized services to special group of users e.g. Physically handicapped
community users.

Library Advocacy Methodology :
1. Staff Swap
2. Book Promotion
3. Wall Picture
4. Event Alert
5. Class Library
6. Book Donation
7. Morning Assemble

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Using ICT for the Promotion of Library and Resource Centre:
a. Google Form
b. Google Classroom
c. Promotional Videos
d. Documentary Films
e. Swayamprabha
f. Blogs
g. Newsletter
h. Websites
i. Kindle
j. Google Books

Library Teacher needs to extend promotion and cooperation to users and marketing their
services. The basic purpose behind promotion is to educate the students, faculty members
in how to utilize the library and its resources and also to upkeep their knowledge by
providing information appended in various sources available in the library.

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