2015 essae board manual

ESSAE Task Force/Committee Chair Responsibilities

Oversight of all task force/committee functions:
• maintain focus on association’s priority issues
• follow up on council/committee actions and assignments
Review/Approve agenda
Conduct Task Force/Committee meetings:
• assign a member of task force/committee to complete meeting report form
• approval of meeting report form from previous meeting
• follow agenda; keep on track
• motivate task force/committee members - review goals, purpose, importance of council/committee
• lead discussion, encourage input and participation
• seek consensus
• sum-up, confirm decisions

- determine what should go to the board
- make assignments
- set deadlines
Report to the board on task force/committee decisions/recommended actions
Ongoing communication with ESSAE president

ESSAE Committee Enrollment Government Affairs Committee moni- Nam
tors, analyzes and recommends to the Orga
Your participation in planning the Soci- board association positions on legislation E-ma
ety’s programs and activities will help impacting associations. Phon
shape the future of ESSAE. Marketing Committee develops and Pleas
• Earn 1 point per committee (2 points implements plans for marketing of com
for chairing) per year toward your certi- ESSAE through media, industry and curre
fied association executive (CAE) recerti- other appropriate vehicles.
fication and/or certified meeting profes- Membership Committee develops and Que
sional (CMP) certification (must serve on implements membership recruitment and
education/member services council to retention strategies and creates new mem-
receive CMP certification points). ber services.
COMMITTEES Nominating Committee reviews board
Association Leadership Academy (ALA) nomination submissions and recom-
Committee reviews and refines the pro- mends a slate of board candidates to the
gram structure and marketing/fundraising membership for election at the Society’s
strategies for this eight month program. annual meeting. Immediate past chair of
Awards Committee reviews submissions board chairs committee.
and determines recipients of annual Program Committee analyzes the chang-
ESSAE awards. ing educational needs of the member-
Bylaws Committee reviews the bylaws ship and assists in the identification of
and considers proposals for changes sub- programming and services that provide
mitted by members; prepares proposed opportunities for knowledge exchange,
bylaws amendments for review by the networking and specialized training.
board and approval by the membership. Trade Show Committee assists in plan-
Finance Committee reviews the financial ning and promoting an annual trade
status and makes recommendations re- show of recognized quality and achiev-
garding the allocation and investment of ing maximum participation of exhibitors,
its financial resources; advises the board meeting planners and association profes-
regarding financial policies and positions, sionals.
and prepares an annual budget for its ap-
proval. Treasurer chairs committee.



Notes
Income:
ALA Income: ALA 1 and 3 wil occur biannually; in 2015 ALA 3 will be offered
A profile directory will be created and sold in 2015 to suppliers
An executive compensation/survey study will be conducted and sold in 2015 to executives
Expense:
ALA Expense is the last speaker for ALA 1 in May 2015
Board is planning a strategic planning retreat in 2015























ESSAE 2015 Calendar of Events

January February March April May June

Thursday 8 Thursday 12 Friday 13 Wednesday-Thursday 1-2 Fri 8 ALA/St. Rose Wednesday, 3
Nominating committee ALA Session 6 MMM Institute NYS School Boards Board of directors meeting
Board meeting NYS School Boards Fort William Henry Resort Association 3:30-5:00 p.m.
Friday 9 Annual Meeting & Awards Association Saratoga Hilton
ALA Session 4 Banquet Friday, 10
NYS School Boards Holiday Inn Wolf Road Wed-Thurs 11-12 ALA Session 7 Thursday, 4
Association ESSAE Board Strategic NYS School Boards ESSAE Annual Conference &
Friday 13 Planning retreat, Holiday Inn Association Expo
Tuesday, 12 ALA Session 5 Lake George Saratoga Hilton/Saratoga Springs
Awards committee NYS School Boards Association City Center
ESSAE office Wednesday 18
Wednesday, 25 NYIA Cyber Security
Friday, 30 ESSAE Pre-con Summit
ESSAE Snow Day Saratoga CTB
Gore Mountain/The Sagamore Wed-Thurs 18-19
Resort ASAE American
Associations Day

19 CEO Forum on
Facilitating Change - FOC

July August September October November December

Wednesday, July 29 ASAE Annual Meeting ESSAE CEO Symposium Friday. 6 Thursday 10
ESSAE Day at the Races August 8-11 & Olympic Games Event Autumn Idea Market & Har-
Saratoga Race Track Detriot, MI Thursday-Friday, 17-18 vest Networking Reception Board Meeting
High Peaks Resort, Lake Hilton Garden Inn Troy 4-5 pm
Placid
Annual Holiday Party
ESSAE Board meeting & Charity Auction
Hilton Albany

ESSAE Board of Directors Meeting Minutes
Thursday, February 13, 2014
4:00 – 5:00 p.m.

The Desmonf Hotel & Conference Center

Members Present: Randy McCullough, CAE , Ellen Melchionni, CAE, Robert
Schneider, CAE, Ellen Bagley, Darryl Leggieri, Debra Trulli-Cassale, Brian Buff, Donna
Denley, Penny Murphy, CAE, James Page, Jeannine Garab, Kim Keenan

Not in Attendance: , Kathy Febraio, CAE, Mark Nelson, CAE, Lori Rehm, Beth Seme,
Sue Ellen Wagner, Rebecca Flach, Kelly Garceau,

Chair McCullough opened the meeting at 4:00 p.m.

The board thanked outgoing board members Bob Schneider and Lori Rehm for their
invaluable service to ESSAE as they rotate off in 2014.

Randy welcomed incoming board members Jeannine Garab, James Page and Kim
Keenan. Each provided detail about their background and length of time in ESSAE.
Penny invited each board member to call at any time with questions, concerns or ideas.

The board schedule was discussed. Penny will provide each board member with a full
year of board and ESSAE meetings.

Penny indicated that the new Meetings, Marketing and Membership program was set
with speakers and sponsors. She encouraged board members to attend and/or send staff to
help keep speakers and sponsors interested and satisfied.

Penny put together an RFP for speakers and sent to close to 200 speakers. She used the
responses to build the content for both April and May events. Exhibitor prospectus went
to all supplier members and prospects, and floor space is starting to fill.

Penny reached out to the incoming MPI chair, Linda D’Agostino, in an attempt to
continue broaching an alliance with the group. Penny offered to have a co-hosted Day at
the Races with MPI in July, since it would not require any financial input or coordination
of the event. Linda will bring the offer back to the board at their next meeting.

Penny reiterated the need for a summit or some method by which a discussion on the
future of ESSAE and associations could be achieved. It was suggested that the April
board meeting be focused on the development of the summit or other vehicle. Penny has
collected materials from a similar ASAE event in 2013 to bring to the board for review
and discussion.

Board members were reminded that if they have suggested agenda items for upcoming
events to notify Penny or Ellen Melchionni.

Penny mentioned that ESSAE had signed on as a member of the 2014 American
Associations Day Host Committee. The committee helps to generate attendance to the
AA Day in March.

Penny sent flowers on ESSAE’s behalf to longstanding member, Julie Lawton, who
passed away in December.

Penny asked for volunteers from the board to form a subcommittee to review proposals
from members wishing to host the September Wellness event. Darryl, Donna and Brian
were appointed and will convene to review the proposals soon.

On motion duly seconded, the meeting was adjourned at 4:43 p.m.

Respectfully submitted by Penny Murphy, CAE

ESSAE Board of Directors Meeting Minutes
Thursday, April 3, 2014
1:00 – 5:00 p.m.

Holiday Inn Lake George, Lake George, NY

Members Present: Randy McCullough, CAE , Ellen Melchionni, CAE, Kathy Febraio,
CAE, Mark Nelson, CAE, Darryl Leggieri, Debra Trulli-Cassale, Donna Denley, CAE,
James Page, Jeannine Garab, Sue Ellen Wagner, Rebecca Flach, Kim Keenan, Penny
Murphy, CAE, Alaina Maldonado

Not in Attendance: Brian Buff, Beth Seme, Kelly Garceau

Chair Melchionni opened the meeting at 1:00 p.m.

Penny informed the board that VisitRochester sponsored this planning session. The board
extended their sincere thanks and noted the ongoing support from VisitRochester over
many years.

On motion duly seconded, the board unanimously approved the consensus agenda.

Board Manual – Penny presented an overview of the current ESSAE board manual,
noting that the minutes, meeting and membership reports, the audit and financials for the
previous year can be found in the manual.

ESSAE analytic review – Mark Nelson informed the board the he is in the process of
taking the ESSAE data and looking at it more graphically using analytic tools. Data
mining involves searching through databases for potentially useful information, such as
knowledge rules, patterns, regularities, and other trends hidden in the data. He hopes the
findings may help ESSAE better understand and utilize the data to retain and recruit
members, determine event trends, etc.

Retirement of Ellen Bagley - The board expressed regret in losing Ellen Bagley as vice
chair of the board due to her early retirement. Board members professed their sincere
thanks to Ellen for her years of service to ESSAE and the board.

As a result of Ellen’s retirement, the executive officers unanimously voted to move the
officers up, with Kathy Febraio taking the position of Vice Chair and Debbie Trulli-
Cassale as Treasurer.

On motion duly seconded, the board unanimously elected Rebecca Flach as board
Secretary.

Annual Conference update – Penny and Alaina provided an update on the progress of the
conference and task force work. A copy of the task force minutes was provided.

Future of ESSAE and Associations – Penny displayed a report from ASAE’s 2013

Leadership retreat, at which the future of associations was discussed. The board discussed
several models for the development of a summit or educational session based on the
findings of the ASAE Retreat report, as well as other similar reports, to be presented at
the September Wellness and Leadership Retreat.

It was recommended to consider Sandy Schuman, who specializes in facilitator training
at Rockefeller College, as amoderator/presenter for the program. Also recommended was
John Spence, thought leader and business strategist, who laid out several cutting-edge
ideas and actions at ASAE’s Great Ideas Conference opening session. Sharon Moss, VP
of ASAE research was also suggested, as well as Mariah Nelson, ASAE VP of
Innovation.

The location for the event was decided by a subcommittee of the board which reviewed
submissions to host the program. The event will be held at The Villa Roma Resort in
Calicoon, New York on September 25-26, 2014.

Penny will work on the development of the program and will provide an update to the
board in June.

Respectfully submitted by Penny Murphy, CAE

ESSAE Board of Directors Meeting Minutes
Thursday, June 9, 2014
2:00 – 3:30 p.m.

ESSAE Offices, 120 Defreest Drive, Troy, NY

Members Present: Ellen Melchionni, CAE, Mark Nelson, CAE, Donna Denley, CAE,
James Page, Jeannine Garab, Sue Ellen Wagner, Beth Seme, Penny Murphy, CAE,
Alaina Maldonado

Not in Attendance: Debra Trulli-Cassale, Randy McCullough, CAE, Rebecca Flach, Kim
Keenan, Brian Buff, Kelly Garceau, Kathy Febraio, CAE, Darryl Leggieri

Chair Melchionni opened the meeting at 2:10 p.m.

It was noted that James Page was erroneously listed in the previous board meeting
minutes as having attended the meeting. The records will be changed accordingly.

Consensus Agenda

On motion duly seconded, the board unanimously approved the consensus agenda.

September Summit Update

The group discussed the Future of Associations concept for September’s educational
component. Penny noted that it has been difficult to find a facilitator for the topic,
especially since the Wisconsin SAE is doing a similar event on the same days using
ASAE innovation staff to facilitate their program: After reaching out to Dean West, co-
writer of one of the chief white paper series on the subject, he suggested deferring the
topic to the Fall, when his schedule is clearer., Staff will reach out to Mr. West about the
possibility of an opening session at the Autumn Idea Market. Penny will continue to
pursue presenters for September. Donna Denley suggested the topic of how to develop
surveys and evaluations for associations.

Annual Conference & Expo Report

Penny distributed CVB Booth Counts from 2010-2014 in order to demonstrate the
decline in booth sales this year. As the form indicates, Albany went from 19 booths in
2010 to 5 in 2014. The Syracuse area declined from 12 in 2010 to 6 in 2014. Kathy
Febraio suggested focusing on diversifying exhibitors for 2015.

New Task Forces

Penny recommended establishing three new task forces:

ESSAE Partners Council - serves the needs of suppliers of services and products to the
association section; this council will provide quality interaction between buyers and
sellers.

• Investigate ways to foster quality interaction between buyers and sellers and create
quantifiable ROI
• Look at ways to position partners as resources or solution providers

Penny suggested having the two associate member board representatives, Darryl Leggieri
and Kim Keenan, co-Chair the council.

Membership – Helps to create and implement a targeted membership marketing plan to
attract new members and retain current members. The focus will be split between
engagement and recruitment.

Marketing & Communications - Assist ESSAE staff in developing a strategic
communication plan to implement the branding message and membership campaign ideas
into all of our communication vehicles.

A solicitation will be included in upcoming e-newsletters for membership and marketing
task force co-chairs and members.

Annual Conference & Expo Report

Penny presented the ESSAE Annual Conference & Expo Financial Report. There was
good sponsorship support this year, but because of the precipitous drop in exhibit booths,
the event was under the projected budget of 98K by $10,248. Overall attendance was
excellent in terms of quality, and most programs were highly rated, especially the
luncheon keynote duo.

Nonrenewals

The board was provided with a list of nonrenewals and were asked to follow up with any
on the list whom they know or feel comfortable contacting.

Association Leadership Academy

The start up of ALA after a year hiatus has been good. Ten people have registered, with
other interest growing. All faculty have responded positively to returning in the
Fall/Spring.

Wellness Card member discount program

The board reviewed and approved the member discount program language submitted by
new members from the Wellness Access Card firm.

Naylor proposal for Membership Directory

The board reviewed the proposal from Naylor Publishing. The first issue raised was that
the contract built in a five year plan for the directory, as opposed to a one-time only
anniversary issue. Ultimately the board decided against print publication, since the
document becomes obsolete in a matter of minutes due to changes in member
status/contact information changes.

The meeting adjourned at 3:23 p.m.

Respectfully submitted by Penny Murphy, CAE

ESSAE Board of Directors Meeting Minutes
Thursday, September 25, 2014
10:00 am – 11:30 a.m.

Villa Roma Resort, Callicoon, NY

Members Present: Ellen Melchionni, CAE, Debra Trulli-Cassale, Donna Denley, CAE,
Rebecca Flach, James Page, Sue Ellen Wagner, Kim Keenan, Brian Buff, Kelly Garceau,
Kathy Febraio, CAE, Darryl Leggieri Penny Murphy, CAE, Alaina Maldonado

Not in Attendance: Jeannine Garab, Randy McCullough, CAE, Mark Nelson, CAE, Beth
Seme,

Chair Melchionni opened the meeting at 10:04 a.m.

Penny made a clarification regarding the mention of a conversation with Kathy Febraio in
the June 9 minutes. The conversation occurred by phone prior to the board meeting which
Kathy was unable to attend, but because the conversation was mentioned during the
board meeting it read as though she was in attendance.

Consensus Agenda

On motion duly seconded, the board unanimously approved the consensus agenda.

2013 990 and financial review

The board reviewed the taxes and financial review performed by DeChants, Fuglein &
Johnson, LLP.

On motion duly seconded, the board unanimously accepted the financial review.

Sponsorship Chart

Alaina discussed the findings of a report she generated detailing the levels of sponsorship
from 2008 to present. Total sponsorship support in 2008 was $41,210. At present, total
sponsorship is $20,000 for 2014. Darryl suggested targeting past sponsors to determine
their future needs and how ESSAE might help.

Service Survey

The board reviewed a draft member benefits survey proposed by a consultant referred by
Bob Schneider. The services included a variety of discounted insurance and other plans
for the benefit of association staff and membership.

It was determined by the board that the services did not align with the ESSAE mission
and as therefore not considered to be a value added benefit for ESSAE members.

Review of Completed Strategic Plan

Ellen reiterated her delight in the format of the Strategic Plan. Now that the plan has
reached fruition, Penny noted it was time to begin a new plan. The board discussed a host
of options raised by staff:

• ESSAE brand needs to be ENERGIZED
- raise awareness with prospects
- new logo and collateral?

• Existing members should be tapped to tell their stories and impart their wisdom
– ESSAE success stories profiled in newsletter/web
– Use veteran members to create training videos
– Tap new execs to serve as leaders

• New programming and access
- advancing your career for millenials
- building new skills
- learning lunches and listservs for subgroups to solve today’s problems

• Social Media presence

The new task forces and committees will be discussing their plans and will report to the
board at its next meeting. The board will need to schedule a retreat and select a
facilitator.

Nominating Committee

The Nominating committee agreed at the last meeting to pool candidates from the three
prior years and ask them to resubmit if they have interest. Currently, three executives
who submitted last year will be contacted. Candidates from the two prior years are no
longer eligible/available.

The meeting adjourned at 11:27 a.m.

Respectfully submitted by Penny Murphy, CAE

ESSAE Board of Directors Meeting
Hilton Garden Inn Troy, NY
Thursday, October 30, 2014
3:00 p.m.

In Attendance:

Ellen Melchionni, CAE, Kathy Febraio, CAE, Mark Nelson, Donna Denley, Kelly Garceau,
Jeannine Garab, Sue Ellen Wagner, Brian Buff, Sue Ellen Wagner, James Page, Darry Leggieri,
Kim Keenan

Absent: Debra Trulli-Cassale, Randy McCullough, CAE, Beth Seme

On motion duly made and seconded, the September Consensus Agenda was unanimously
accepted.

Penny outlined some of the initiatives and programs planned for 2015, which includes high
profile speakers, new technologies, collaboration with the NYS Comptroller's office and Junior
Achievement.

In addition, James Page offered to create Ning platforms for various member segments. Similar to
facebook, this closed platform allows you to publish and connect with different communities.
James offered to create a sample for the board to review and use.

Penny is working on development of a dues letter encourage new and existing members to
become involved and encourage staff to join.

The board discussed the importance and influence of video and agreed that ESSAE should
explore options for video use in promotions as well as education.

Heather LaValley, co chair of the membership task force, and Ryan Marx, chair of the marketing
task force, discussed recent meetings of their committees and their intentions for membership
recruitment and retention.

The committees had a joint meeting to discuss initiatives. A survey is being developed for
members, former members and prospects. The results will not go to staff, in an effort to get real
responses rather than placation. The group will also focus on recruiting nonhotel suppliers.

The marketing committee came up with the hook: Run your association smarter, which will be
used in upcoming promotions. The task force would also like to update our current tagline
"ESSAE advances the association profession through a community of knowledge, sharing,
education and advocacy." The group will also be looking to amass some content for testimonials,
to increase our social media efforts through recognizable hashtags, and perhaps develop some
focus group lunch events.

Heather plans to submit survey questions to the board by December 1.

Partners Council - Kim Keenan and Darryl Leggieri provided an overview of their council
meeting. The group will discuss ways to improve ROI for exhibitors and supplier members,

It was suggested that we survey association members to determine who members use for various

services, and use that list to recruit new exhibitors.
Scheduling of Strategic Planning Session - Dates were narrowed down to the first half of March.
Staff will send an RFP for hosting the board and will report back in December.

The next meeting of the board will take place on December 11 at the Albany Hilton at 4:00 p.m.

On motion duly made and seconded, the board adjourned at 4:00 p.m.
Respectfully submitted by Penny Murphy, CAE.

ESSAE Board of Directors Meeting Minutes
Thursday, December 11, 2014
4:00 am – 5:00 p.m.
Albany Hilton

Members Present: Ellen Melchionni, CAE, Debra Trulli-Cassale, Donna Denley, CAE,
Rebecca Flach, James Page, Jeannine Garab, Randy McCullough, CAE, Mark Nelson,
CAE, Kim Keenan, Brian BuffKathy Febraio, CAE, Darryl Leggieri Penny Murphy,
CAE, Alaina Maldonado

Not in Attendance: Beth Seme, Sue Ellen Wagner, Kelly Garceau

Chair Melchionni opened the meeting at 4:06 p.m.

Consensus Agenda

On motion duly seconded, the board unanimously approved the consensus agenda.

RFP for strategic planning retreat (report).

Alaina distributed the list of respondents to the ESSAE RFP for board retreat locations in
March. The top three submissions will be sent to the Executive Committee to decide
between the locations. Cost will be a major factor in the decision.

Election of Board Secretary

A candidate for the board has expressed interest in coming in as secretary for the board.
Given that there are no internal candidates, it was suggested that the board invite Tom
Cote to serve as secretary, provided the membership approves the new slate of directors.
A vote will be conducted during the next board meeting.

Board Calendar

The board decided on some dates, with others requiring locations and times. A full
schedule will be sent to the board once the remaining events have been scheduled.

Executive Session

The chair discussed year end information on the executive director with the board.

The meeting adjourned at 4:51 p.m.

Respectfully submitted by Penny Murphy, CAE

ESSAE

/14 Balance Sheet

As of March 26, 2014

ASSETS Mar 26, 14
Current Assets
Other Current Assets 1,169.78
14000 · Prepaid Expense 1,748.50
12100 · Accts Receivable 2,918.28

Total Other Current Assets -68.10
14,174.63
Checking/Savings 79,242.66
10005 · Key Bank Money Market 79,767.23
10004 · Morgan Stanley-Money Funds 173,116.42
10001 · NBT Checking
10002 · NBT Savings

Total Checking/Savings

Total Current Assets 176,034.70

Fixed Assets -34,833.73
15250 · Accumulated Depreciation 17,129.68
15000 · Furniture & Equipment 23,435.44
15100 · Computers/Software
5,731.39
Total Fixed Assets

TOTAL ASSETS 181,766.09

LIABILITIES & EQUITY -564.87
Liabilities 24.00
Current Liabilities
Other Current Liabilities 250.00
15700 · Accrued Payroll 1,203.40
15600 · Accounts Payable 1,740.00
15850 · Accrued UBT
15800 · Payroll Liabilities
15500 · Deferred Income

Total Other Current Liabilities 2,652.53

Total Current Liabilities ESSAE 2,652.53
Balance Sheet
/14 2,652.53
Total Liabilities As of March 26, 2014

Equity Mar 26, 14
30001 · Fund Balance-Reserve
Net Income 25,000.00
29999 · Retained Earnings 48,259.60
105,853.96
Total Equity 179,113.56

TOTAL LIABILITIES & EQUITY 181,766.09

03/26/14 ESSAE
03/26/14
Profit & Loss Budget vs. Actual

January 1 through March 26, 2014

Jan 1 - Mar 26, 14 Budget $ Over Budget

Ordinary Income/Expense 1,050.00 10,200.00 -9,150.00
Income 4,665.00 0.00 4,665.00
1000 · ALA 0.00
1100 · Auction 0.00 0.00
1200 · CAE 6,250.00 7,500.00 -1,250.00
1300 · Directory 46,752.00 88,000.00 -41,248.00
1400 · Dues
1500 · Interest 27.43 50.00 -22.57
1600 · Job Postings 755.00 2,500.00 -1,745.00
1700 · Key Support 5,200.00 8,000.00 -2,800.00
1800 · Meetings 18,913.00 42,000.00 -23,087.00
1900 · Miscellaneous
2000 · Newsletter 0.00 300.00 -300.00
2100 · Profile Dir. 2,070.00 6,000.00 -3,930.00
2200 · Trade Show
2300 · Web Adv. 200.00 0.00 200.00
2400 · Rental Income 19,457.41 98,000.00 -78,542.59
2500 · Exec. Comp. Study
800.00 3,000.00 -2,200.00
Total Income 1,875.00 7,500.00 -5,625.00

Expense 0.00 100.00 -100.00
3000 · ALA Expense
3007 · Auction Expense 108,014.84 273,150.00 -165,135.16
3050 · Bad Debt
3100 · Bank Fees 0.00 6,900.00 -6,900.00
3200 · Benefits 0.00
3300 · Board/Com 0.00 0.00 0.00
3400 · CAE Expense
3500 · Directory Expense 0.00 0.00 -2,200.00
3600 · Dues Expense -10,964.28
3700 · Equipment 0.00 2,200.00
3800 · Insurance -500.00
3900 · Meeting Expense 2,035.72 13,000.00 0.00
4000 · Mileage 0.00
4100 · Misc. Expense 0.00 500.00
4200 · Newsletter Expense -600.00
4300 · Office Supplies 0.00 0.00 -400.00
4400 · Payroll -2,531.68
4500 · Payroll Tax 0.00 0.00 -21,593.00
4600 · Postage
4700 · Printing 0.00 600.00 0.00
4800 · Prof. Development -500.00
4900 · Prof. Fees 0.00 400.00 -200.00
-650.00
5000 · Rent 468.32 3,000.00 -89,948.77
5100 · Repair -7,010.06
5200 · Research 18,407.00 40,000.00 -400.00
5300 · Reserve -600.00
5400 · Retirement 0.00 0.00 -1,200.00
5500 · Technology $ Over B-u6d,1g8e3t .00
5600 · Telephone 0.00 500.00
5700 · Trade Show Expense -11,141.00
5800 · Utilities 0.00 200.00 0.00
5900 · Depreciation
5950 · NYS Corp Tax ES0S.00AE 650.00 -200.00
0.00
Total Expense Profit & Los2s72,,09B5819u..9234dget vs.1A1170c,,0000tu00..00a00l
January 1 throu0g.h00March 26, 2014400.00 -10,450.00
-5,165.75
0.00 600.00 -2,274.63

0.00 1,200.00 -26,032.59
Jan 1 - Mar 266, 71.400 Budge6t,250.00 0.00
0.00
3,709.00 14,850.00 0.00
0.00 0.00
0.00 -207,644.76
0.00 200.00
0.00 0.00 42,509.60

834.25 10,450.00 0.00
225.37 6,000.00
3,967.41 2,500.00 0.00

0.00 30,000.00 0.00
0.00 0.00
0.00 0.00 42,509.60
0.00

59,755.24 267,400.00

Net Ordinary Income 48,259.60 5,750.00

Other Income/Expense 0.00 0.00
Other Income 0.00 0.00
2900 · Unrealized Gain on Investment

Total Other Income

Net Other Income 0.00 0.00

Net Income 48,259.60 5,750.00

06/02/14 ESSAE

Balance Sheet Jun 2, 14

As of June 2, 2014 1,169.78
1,748.50
ASSETS 2,918.28
Current Assets
Other Current Assets 14,174.63
14000 · Prepaid Expense 79,793.89
12100 · Accts Receivable 92,574.55
186,543.07
Total Other Current Assets
189,461.35
Checking/Savings
10004 · Morgan Stanley-Money Funds -34,833.73
10002 · NBT Savings 17,129.68
10001 · NBT Checking 23,435.44

Total Checking/Savings 5,731.39

Total Current Assets 195,192.74

Fixed Assets -669.60
15250 · Accumulated Depreciation -564.87
15000 · Furniture & Equipment
15100 · Computers/Software 24.00
250.00
Total Fixed Assets 1,740.00
779.53
TOTAL ASSETS
779.53
LIABILITIES & EQUITY
Liabilities 779.53
Current Liabilities
Other Current Liabilities 25,000.00
15800 · Payroll Liabilities 63,155.07
15700 · Accrued Payroll 106,258.14
15600 · Accounts Payable 194,413.21
15850 · Accrued UBT
15500 · Deferred Income 195,192.74

Total Other Current Liabilities

Total Current Liabilities

Total Liabilities

Equity
30001 · Fund Balance-Reserve
Net Income
29999 · Retained Earnings

Total Equity

TOTAL LIABILITIES & EQUITY

Page 1

06/02/14 ESSAE

Profit & Loss Budget vs. Actual

January 1 through June 2, 2014

Jan 1 - Jun 2, 14 Budget $ Over Budget % of Budget

Ordinary Income/Expense 3,650.00 10,200.00 -6,550.00 35.8%
Income 4,680.00 0.00 4,680.00 100.0%
1000 · ALA 0.00
1100 · Auction 0.00 0.00 0.0%
1200 · CAE 6,250.00 7,500.00 -1,250.00 83.3%
1300 · Directory 66,954.50 88,000.00 -21,045.50 76.1%
1400 · Dues 108.2%
1500 · Interest 54.09 50.00 4.09 41.2%
1600 · Job Postings 1,030.00 2,500.00 -1,470.00 75.6%
1700 · Key Support 6,050.00 8,000.00 -1,950.00 58.1%
1800 · Meetings 24,417.00 42,000.00 -17,583.00 833.3%
1900 · Miscellaneous 2,500.00 2,200.00 68.5%
2000 · Newsletter 4,110.00 300.00 -1,890.00
2100 · Profile Dir. 6,000.00 0.0%
2200 · Trade Show 0.00 0.00 78.5%
2300 · Web Adv. 76,892.41 0.00 -21,107.59 31.7%
2400 · Rental Income 98,000.00 41.7%
2500 · Exec. Comp. Study 950.00 -2,050.00
3,125.00 3,000.00 -4,375.00 0.0%
Total Income 7,500.00
0.00 -100.00 73.5%
Expense 100.00
3000 · ALA Expense 200,663.00 -72,487.00 0.0%
3007 · Auction Expense 273,150.00 100.0%
3050 · Bad Debt 0.00 -6,900.00
3100 · Bank Fees 6,000.00 6,900.00 6,000.00 0.0%
3200 · Benefits 0.00 63.2%
3300 · Board/Com 0.00 0.00 0.00 39.9%
3400 · CAE Expense 1,391.27 -808.73
3500 · Directory Expense 5,191.72 2,200.00 -7,808.28 0.0%
3600 · Dues Expense 13,000.00 -500.00 0.0%
3700 · Equipment 0.00 0.0%
3800 · Insurance 0.00 500.00 0.00 71.6%
3900 · Meeting Expense 0.00 0.00 0.00 0.0%
4000 · Mileage 429.83 0.00 -170.17 74.5%
4100 · Misc. Expense 0.00 -400.00 78.4%
4200 · Newsletter Expense 2,234.94 600.00 -765.06 0.0%
4300 · Office Supplies 31,368.40 400.00 -8,631.60 39.6%
4400 · Payroll 0.00 3,000.00 0.00 0.0%
4500 · Payroll Tax 198.00 40,000.00 -302.00 13.3%
4600 · Postage 0.00 -200.00 34.7%
4700 · Printing 86.34 0.00 -563.66 42.9%
4800 · Prof. Development 40,597.37 500.00 -76,402.63 24.5%
4900 · Prof. Fees 4,290.87 200.00 -5,709.13 46.3%
98.00 650.00 -302.00 0.0%
277.98 117,000.00 -322.02 1.8%
0.00 10,000.00 -1,200.00
111.33 400.00 -6,138.67
600.00
1,200.00
6,250.00

Page 1

10/24/14 ESSAE

Balance Sheet Oct 24, 14

As of October 24, 2014 1,513.59
6,131.50
ASSETS 7,645.09
Current Assets
Other Current Assets 79,793.89
14000 · Prepaid Expense 87,951.54
12100 · Accts Receivable 167,745.43
175,390.52
Total Other Current Assets
-30,799.77
Checking/Savings 12,648.77
10002 · NBT Savings 21,120.04
10001 · NBT Checking
2,969.04
Total Checking/Savings
1,200.00
Total Current Assets 1,200.00
179,559.56
Fixed Assets
15250 · Accumulated Depreciation 718.72
15000 · Furniture & Equipment 975.00
15100 · Computers/Software 2,906.06
4,599.78
Total Fixed Assets 4,599.78
4,599.78
Other Assets
15400 · Security Deposit 25,000.00
46,794.74
Total Other Assets 103,165.04
174,959.78
TOTAL ASSETS 179,559.56

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
15800 · Payroll Liabilities
15500 · Deferred Income
15700 · Accrued Payroll

Total Other Current Liabilities

Total Current Liabilities

Total Liabilities

Equity
30001 · Fund Balance-Reserve
Net Income
29999 · Retained Earnings

Total Equity

TOTAL LIABILITIES & EQUITY

Page 1

03/06/15 ESSAE

Profit & Loss YTD Comparison

January 1 through October 24, 2014

Jan 1 - Oct 24, 14 Jan 1 - Oct 24, 14

Ordinary Income/Expense 13,131.85 13,131.85
Income 4,680.00 4,680.00
1000 · ALA 1,125.00 1,125.00
1100 · Auction 8,000.00 8,000.00
1200 · CAE
1300 · Directory 72,686.50 72,686.50
1400 · Dues 366.01 366.01
1500 · Interest
1600 · Job Postings 2,260.00 2,260.00
1700 · Key Support 7,050.00 7,050.00
1800 · Meetings 39,560.30 39,560.30
1900 · Miscellaneous 2,500.00 2,500.00
2000 · Newsletter 5,130.00 5,130.00
2200 · Trade Show 84,926.91 84,926.91
2300 · Web Adv. 4,350.00 4,350.00
2400 · Rental Income 6,875.00 6,875.00

Total Income 252,641.57 252,641.57

Expense 3,353.26 3,353.26
3000 · ALA Expense 6,000.00 6,000.00
3007 · Auction Expense 2,322.23 2,322.23
3100 · Bank Fees 9,399.72 9,399.72
3200 · Benefits
3300 · Board/Com 109.03 109.03
3600 · Dues Expense 784.00 784.00
3800 · Insurance 2,359.94 2,359.94
3900 · Meeting Expense 31,911.74 31,911.74
4100 · Misc. Expense 434.12 434.12
4200 · Newsletter Expense
4300 · Office Supplies 98.78 98.78
4400 · Payroll 479.46 479.46
4500 · Payroll Tax 94,822.98 94,822.98
4600 · Postage 8,871.19 8,871.19
4700 · Printing 102.00 102.00
4800 · Prof. Development 239.68 239.68
4900 · Prof. Fees 304.86 304.86
5000 · Rent 4,077.54 4,077.54
5400 · Retirement 11,131.00 11,131.00
5500 · Technology 10,550.00 10,550.00
5600 · Telephone 2,769.15 2,769.15
5700 · Trade Show Expense 1,841.27 1,841.27
29,919.33 29,919.33
Total Expense
221,881.28 221,881.28
Net Ordinary Income
30,760.29 30,760.29
Net Income
30,760.29 30,760.29

Page 1

ESSAE Member Associations and Firms

(to date as of 3/5/15)

Adult Day Health Care Council (ADHCC)
AIA New York State, Inc.
Albany Law School
Alcoholism & Substance Abuse Providers of NYS
AMD Meeting Solutions
American Chemistry Council
American Copper Council
American Council of Engineering Companies of New York
ASSET Corporation
Associated General Contractors of NYS, LLC.
Association Development Group, Inc.
Association of Proprietary Colleges
Association on Aging in New York
Association Resources, Inc.
Auster Wang Business and Consulting Services LLC
Capital Area Pharmacists Society
Capital Region Builders & Remodelers Association, Inc.
Capitol Hill Management Services, Inc.
CCi Consulting
Civil Service Employees Association
Commission on Independent Colleges & Universities
Construction Exchange of Buffalo & WNY
Eastern Contractors Association, Inc.
Eastern NY Coalition of Automotive Retailers, Inc.
Empire State Association of Assisted Living
Empire State Restaurant and Tavern Association, Inc.
Empire State Society of Association Executives, Inc.