HSE Newsletter Issue 79 July

HSE NEWSLETTER

ISSUE 79 JULY 2019
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WELCOME

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WELCOME FROM HEALTH
AND SAFETY MANAGER,
MARK BARRETT

Dear All,

Welcome to the latest edition of our newsletter. Our safety team have been very busy in delivering the
Quarter 1 briefing as well as visiting many sites across the length and breadth of the country. By the time
you read this, we will already be in Quarter 2 so the team will, again, be travelling to sites in order to brief
everybody.

Rail Safety Week took place in last week of June and hopefully you all managed to take a look at our
alerts and notices during that time. Safety is at the heart of everything we do and we need to ensure that
we look after ourselves and our colleagues whilst carrying out our daily duties.

Mental health is a topic of discussion that always takes place across our business. Vital has six trained
Mental Health First Aiders and our notices and posters in offices and on our safety units. Please remember
that if you need to talk to someone, our Mental health First Aiders are only a phone call away.
 
I am pleased to announce that we have another four HSE Ambassadors. The programme has taken off
and our Ambassadors are visiting sites making a huge difference. They are there to influence safety, carry
out site safety tours, raise close calls and discuss any safety issues you may have.  When you see them on
site, please make sure you go and speak to them. If you are interested in becoming a HSE Ambassador,
then please get in touch with your Operations Manager for more information.

I would like to also welcome Alex Wilson as our new HSE Advisor for the South. Alex brings a wealth of
experience to the role and has worked with us in the past. Welcome Alex and I hope you enjoy your new
role and the challenges it will bring.
 
Finally, in August, our Health and Wellbeing machine will be touring again. The plan will be to tour the
country wTithS tAhetme acmhinaensodyAouncdayn be checked, receive new results and compare these with your
previous rKeseullltsy ,frRoma i3l mMoannthas gageor  and hopefully there will be improvements.
 
Stay safe,

Mark Barrett,
H&S Manager

5 MINUTES WITH...

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ALEX WILSON, HEALTH AND SAFETY
ADVISOR, SOUTH

Describe what you do in 10 words or less.
Always look for quality and continual improvement.

What part(s) of your job do you enjoy the most?
The part of my job that I enjoy  the most is meeting other
members of the rail industry family. Possibly the most
diverse industry in Britain.

What is your proudest achievement so far?
My proudest achievement so far was winning a health and
safety award for my work in monitoring noise levels in an
underground environment and setting up systems to
ensure the workforce and public were not subject to
unnecessary noise pollution.

If you hadn’t gone down your chosen career path, what would you be doing?
If I had not entered the rail industry back in 1993 I think I would have continued my career with
British Telecom on the new system x telephone exchanges.

What do you do in your spare time?
My spare time mostly revolves around my love of motorcycles and the restoration of old
classics.

TSA team and Andy
Kelly, Rail Manager 

HOT TOPIC
HOW TO COPE IN HOT WEATHER

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Most of us welcome hot weather, but when it's too hot for too long there are health risks. If a
heatwave hits this summer, make sure the hot weather doesn't harm you or anyone you know.

Why is a heatwave a problem?
The main risks posed by a heatwave are: 

dehydration (not having enough water)
overheating, which can make symptoms worse for people who already have problems with
their heart or breathing
heat exhaustion and heatstroke

Who is most at risk?
A heatwave can affect anyone, but the most vulnerable people are:

older people, especially those over 75
babies and young children
people with a serious chronic condition, especially heart or breathing problems
people with mobility problems – for example, people with Parkinson's disease or who have
had a stroke
people with serious mental health problems
people on certain medications, including those that affect sweating and temperature control
people who misuse alcohol or drugs
people who are physically active – for example, labourers or those doing sports

Level 1 alert: be prepared
The Meteorological Office has a warning system that issues alerts if a heatwave is likely. Level 1
is the minimum alert and is in place from June 1 until September 15 (which is the period that
heatwave alerts are likely to be raised).
Although you don't have to do anything during a level 1 alert, it is advisable to be aware of what
to do if the alert level is raised. Knowing how to keep cool during long periods of hot weather
can help save lives.

Level 2 alert: heatwave is forecast
The Met Office raises an alert if there is a high chance that an average temperature of 30C by
day and 15C overnight will occur over the next 2 to 3 days. These temperatures can have a
significant effect on people's health if they last for at least 2 days and the night in between.
Although you don't need to take any immediate action, follow these steps in preparation:
Stay tuned to the weather forecast on the radio, TV or social media, or the Met Office.
If you're planning to travel, check the forecast at your destination.

HOT TOPIC
HOW TO COPE IN HOT WEATHER

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Level 3 alert: when a heatwave is happening
This alert is triggered when the Met Office confirms there will be heatwave temperatures in one
or more regions.
Follow the instructions for a level 2 alert. The following tips apply to everybody when it comes to
keeping cool and comfortable, and reducing health risks.

Tips for coping in hot weather
Shut windows and pull down the shades when it is hotter outside. You can open the windows
for ventilation when it is cooler.
Avoid the heat: stay out of the sun and don't go out between 11am and 3pm (the hottest part
of the day) if you're vulnerable to the effects of heat.
Keep rooms cool by using shades or reflective material outside the windows. If this isn't
possible, use light-coloured curtains and keep them closed (metallic blinds and dark curtains
can make the room hotter).
Have cool baths or showers, and splash yourself with cool water.
Drink plenty of fluids and avoid excess alcohol – water, lower-fat milks and tea and coffee are
good options. You can also drink fruit juice, smoothies and soft drinks, but they can be high in
sugar. Limit fruit juice or smoothies to a combined total of 150ml a day, and choose diet or
sugar-free soft drinks.
Listen to alerts on the radio, TV and social media about keeping cool. 
Plan ahead to make sure you have enough supplies, such as food, water and any medications
you need.
Identify the coolest room in the house so you know where to go to keep cool.
Wear loose, cool clothing, and a hat and sunglasses if you go outdoors.
Check up on friends, relatives and neighbours who may be less able to look after themselves.

If you have concerns about an uncomfortably hot house that is affecting your health or someone
else's, get medical advice.

Level 4 alert: severe heatwave
This is the highest heatwave alert in Britain. It is raised when a heatwave is severe and/or
prolonged, and is an emergency situation.
At level 4, the health risks from a heatwave can affect fit and healthy people, and not just those
in high-risk groups. These groups include the elderly, the very young and people with chronic
medical conditions.
Follow the information given above for a level 3 alert. Check that anyone around you who is in a
high-risk group is coping with the heat.

ENVIRONMENTAL
GIANT HOGWEED

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SEASONAL UPDATE
Giant Hogweed (Heracleum mantegazzianum) contains toxic sap that can cause severe burns.

It is a highly invasive plant which had spread throughout that whole of Great Britain, primarily
favouring river banks and lineside brownfield land.

The sap of Giant Hogweed contains toxic chemicals. When these come into contact with the
skin, and in the presence of sunlight, they cause a reddening of the skin, often followed by
severe burns and blistering. The burns can last for several months and even once they have died
down the skin can remain sensitive to light for many years.

W1.hat you must do: TIP: Although Giant Hogweed is
notoriously a very large and recognisable
1.Identify any invasive or injurious weeds that plant, it is still dangerous in its growing
may affect your worksite during site walkouts or phase, when it may be smaller and
using information held in the hazard directory, less recognisable 
record this in the GRIP4Track Environmental
Workbook.

2.Assess the extent to which it will affect your
worksite

3.Contact the maintainer to understand if there is
a spray plan in place for the treatment of the
species.

4.if treatment has not already been underway it is
unlikely that the invasive species will be
completely eradicated before the time of your
renewal. The only acceptable options are to
dispose of it off-site or burn or bury it onsite
(subject to restrictions).

5.Details of any further treatment and controls
required should be captured in the Risk and
Mitigation log.

6.Brief staff on the presence of invasive or
injurious weeds using the Safe Work Pack.

7.Where appropriate, fence off the affected area
and sign the area up.

ENVIRONMENTAL
UPCOMING AWARENESS DAYS

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National and International awareness days and campaign weeks are great initiatives for you
and your team to target your volunteer leave and support wide projects which are operating
both within and external to Network Rail

USE OF HOTELS
FATIGUE INCIDENT

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As part of our Fatigue Management Policy, hotels are provided when the 14-hour door to door policy (12
hours on some projects) may be in danger of being breached.

This forms part of the shift planning process and they are there to protect you and your team. The hotels
are provided to protect you all from accidents and incidents that may occur as a result of fatigue, so please
ensure they are utilised when booked.

Recently, a group of VHRL operatives did not utilise the hotel that had been booked for them. This meant
that the gang drove straight to site, meaning that the actual door to door time was over 18 hours.

On their way to site, the operatives had a minor RTC (Road Traffic Collision) and as a result of the door to
door time, the shift was cancelled.

This was a breach of the VHRL Fatigue Management Policy.

Hotels are provided for your safety. Use them when booked.

DRIVING
LANE CLOSURES

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Drivers who ignore lane closures on smart motorways in England will face automatic £100 fines and
penalty points on their licence, under new laws.
Hundreds of miles of road have been converted into smart motorways, meaning the hard shoulder is used as
either a permanent or part-time traffic lane. Red X signs are then used to shut lanes due to accidents or
stranded cars. But Highways England said thousands of motorists ignore the warnings, putting other drivers at
"real risk".
It is already illegal to drive in a lane marked with a red X, but police officers previously had to catch
drivers in the act. Under new Home Office legislation, police will be given the power to penalise drivers
captured on traffic cameras ignoring the signs.
In addition to a fine, offenders will be given three penalty points.
Highways England said more than 180,000 warning letters had been sent out since December 2016.
It said the new laws were due to come into force in "late summer". AA president Edmund King said the use of
cameras to catch offenders was a "welcome measure to improve safety".
"Red Xs are put up to warn of an obstruction, so drivers must get out of the lane when they see them," he
continued. He said members of his motoring association had experienced several incidents recently where
their cars were hit on a smart motorway.

"The Government has approved the use of gantry mounted cameras to fine drivers for
ignoring red X signs on smart motorways, more than three years after Highways
England said it wanted the law changed."

“The simple message for drivers is this – as soon as you see a red X sign,
move over into an open lane safely.”

HEALTH AND WELLBEING
PROGRAMME

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TESTICULAR CANCER

Cancer of the testicle is 1 of the less common cancers, and tends to mostly affect men between 15 and 49
years of age. Typical symptoms are a painless swelling or lump in 1 of the testicles, or any change in shape
or texture of the testicles.
It's important to be aware of what feels normal for you. Get to know your body and see a GP if you notice
any changes.

The testicles are the 2 oval-shaped male sex organs that sit inside the scrotum on either side of the penis.
The testicles are an important part of the male reproductive system because they produce sperm and the
hormone testosterone, which plays a major role in male sexual development.

Types of testicular cancer
The different types of testicular cancer are classified by the type of cells the cancer begins in.
The most common type of testicular cancer is germ cell testicular cancer, which accounts for around 95% of
all cases. Germ cells are a type of cell that the body uses to create sperm.

There are 2 main subtypes of germ cell testicular cancer.
They are:

seminomas – which have become more common in the past 20 years and now account for 40 to 45% of
testicular cancers
non-seminomas – which account for most of the rest and include teratomas, embryonal carcinomas,
choriocarcinomas and yolk sac tumours

Both types tend to respond well to chemotherapy.

Less common types of testicular cancer include:
Leydig cell tumours – which account for around 1 to 3% of cases
Sertoli cell tumours – which account for less than 1% of cases

This topic focuses on germ cell testicular cancer.

You can contact the cancer support specialists at Macmillan for more information about Leydig cell tumour
and Sertoli cell tumours.

Each year in the UK, around 2,300 men are diagnosed with
testicular cancer. It is more common in white men and in younger
to middle-aged men.
Treatment for testicular cancer is very effective and nearly all
men are cured.

HEALTH AND WELLBEING
PROGRAMME

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How common is testicular cancer?
Testicular cancer is a relatively rare type of cancer, accounting for just 1% of all cancers that occur in men.
Around 2,300 men are diagnosed with testicular cancer each year in the UK.
Testicular cancer is unusual compared with other cancers because it tends to affect younger men.
Although it's relatively uncommon overall, testicular cancer is the most common type of cancer to affect
men between the ages of 15 and 49.

Typical symptoms are a painless swelling or lump in 1 of the testicles, or any change in shape or texture
of the testicles. The swelling or lump can be about the size of a pea, but may be larger. Most lumps or
swellings in the scrotum are not in the testicle and are not a sign of cancer, but they should never be
ignored.

Other symptoms
Testicular cancer can also cause other symptoms, including:

an increase in the firmness of a testicle
a difference in appearance between 1 testicle and the other
a dull ache or sharp pain in your testicles or scrotum, which may come and go
a feeling of heaviness in your scrotum

When to see a GP
See a GP if you notice a swelling, lump or any other change in 1 of your testicles.
Lumps within the scrotum can have many different causes, and testicular cancer is rare.
Your GP will examine you and if they think the lump is in your testicle, they may consider cancer as a
possible cause.
Only a very small minority of scrotal lumps or swellings are cancerous. For example, swollen blood
vessels (varicoceles) and cysts in the tubes around the testicle (epididymal cysts) are common causes of
testicular lumps.

If you do have testicular cancer, the sooner treatment begins, the greater the likelihood that you'll be
completely cured.
If you do not feel comfortable visiting a GP, you can go to your local sexual health clinic, where a healthcare
professional will be able to examine you.

For more information https://www.cancerresearchuk.org/about-cancer/testicular-cancer

The Macmillan helpline number is
0808 808 0000, open Monday to Friday,

9am to 8pm.

RAIL LIVE 2019

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Despite threatening storms and the aftermath of poor weather in the locale of Quinton Rail Technology
Centre, Warwickshire, Rail Live 2019 provided another opportunity for Vital Rail and Projects to meet
existing and new colleagues from across the UK Rail Industry.

The recent event showcased exciting innovations and offered a glimpse of the future, such as the UK's
first Hydrogen powered train.

Notable attendees included the Chairman and CEO of Network Rail along with Secretary of State for
Transport and his parliamentary shadow.

Vital Projects attended and are proud to promote the division have achieved Tier 1 Principle Contractor
status. Expressions of interest in engaging with Vital projects are being followed up
keeping the event  team fully occupied.

MUSLIMS IN RAIL

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Muslims in Rail and Vital came together for a wonderful evening to celebrate diversity and inclusion for the
annual Eid Dinner 2019 at the Bukhara restaurant in Cheetham Hill. 
 
Muslims in Rail (MIR) is a national network of professionals drawn from leading rail and transport
organisations. Motivated by their faith, they are committed to connecting, growing and inspiring people
working or seeking a career in the rail industry. MIR serves as a not-for-profit social enterprise.
 
This event was organised by the MIR ambassador for the North West, Abid Uddin, who is Vital's
UK Operations Manager for the S&T Division. The evening was attended by the Director for Solutions
business, Mohammed Ajaz, and colleagues Adeel Rashad and Rishi Kumar. 
 
Mohammed Ajaz said, "Its wonderful to be part of such a unique organisation such as MIR that does so much
for charities in the UK and helps the minorities get into the rail industry. Also, for VHRL to be part of this
network is a wonderful gesture of how inclusive and diverse work place Vital is and this is a reason for its
continuous success and growth".
 
VHRL and MIR will continue to work closely in the future by getting involved in raising further awareness
about Diversity and Inclusion within the Rail industry and get involved in more charitable projects.

FIT FOR WORK

All VHRL workers must be fit for work before travelling and commencing any shift.  Fit for work is
defined as a state where the individual is physically, mentally and emotionally capable to enable
them to perform their tasks completely and safely.

OTHER EMPLOYMENT

Fatigue is a major risk to all who work in the rail industry. Accordingly, VHRL has systems in place to
reduce the risk of fatigue when planning shifts. It is therefore imperative the worker informs VHRL of
any other employment in order for this risk to be considered. It is the sole responsibility of the worker
having employment to inform the VHRL branch responsible for planning and allocating work in order
for this other work to be considered before any shift(s) are finalised.

MOSQUITO NETS AND INSECT REPELLENT

As we are now approaching some warmer weather, it won’t be long before you will need
mosquito nets and insect repellent. If you are working on sites where you need this PPE, then
please contact your Operations Manager as soon as possible so that it can be ordered in
advance.

HSE AMBASSADORS

We currently have 16 HSE Ambassadors with more in training.

Scotland Solutions Doncaster Canning Town
Shaun Gallacher Abid Uddin Sonia Andrews John MacVicar
Andy Kelly Mark Wallis
Alec Beattie Farnham Manchester Gareth Davies
Jim Stevenson Jalal Ahmed Brian Healey
Stephen Docherty Carol Dwyer
Dillon Miller Phil Allen Colas Free to be Safe Champion
Sean Mayle Gareth Davies - Canning Town

OCCUPATIONAL HEALTH

VHRL workers will be sent an annual Occupational Health Questionnaire. This should be completed
and sent back to the Health and Safety Manager, Mark Barrett ([email protected]) as soon as
possible. If you do not wish to complete this questionnaire, then you must complete and return the
disclaimer which is also attached. If you are in Scotland, then there is no need for you to complete
this as our Bellshill office are already collecting the forms.
 
This questionnaire forms part of the VHRL Occupational Health Programme which is a legal
requirement. If you have any queries, then please contact Mark Barrett directly.

OSBORNE – STOP THINK JUNE 2019

The latest Osborne STOP Think! newsletter for June 2019 can be found by accessing
the following link:
https://view.publitas.com/osborne/osborne-stop-think-cascade-june-2019-edition/page/1

TOP 5 CLOSE CALLS

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Safety Award Winner - Roger Severn
DPM Doncaster (Top Close Call)

Special thank you to Brian Healey,
Tyler McCallum and Aaron Hope.

SAFETY MATTERS

THE CLOSE CALL APP 

Created specifically for our workforce; a multi platform mobile app that
has been designed for users to ensure they can report a close call at
anytime and any place. 
 

FEATURES INCLUDE  REPORT A CLOSE CALL
0161 836 7200
SIMPLE - Add the information to the form
provided and submit www.closecallnow.com

DIRECT - All close calls reported through
the app are sent instantly to our Health
and Safety mailbox 

PHOTOGRAPH - Upload supporting
images

OFFLINE - No network connection
required - use the app anywhere
 

SAFETY MATTERS
THE CLOSE CALL REPORTING APP 

Available to download NOW!

CLOSE CALLS - COLAS RAIL

Colas also have an app for submitting close calls which is known as CARL:
Call, Action, Report, Learn

The app is easy to download and use. Our personnel are encouraged to
download this app so that we can raise close calls which will in turn, improve
overall safety.

If you are having difficulty downloading the app then please raise the close calls
to [email protected]

Did you know that you can also use the CARL app to complete site safety tours
and safety conversations?

When on Colas sites, our workforce are encouraged to use this part of the app. If
you need assistance with this then please contact your Health and Safety
Manager Mark Barrett.

Having IT problems with CARL? Colas are happy to help you with this. Please
contact them
[email protected]

 MY IDEA

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Here at Vital, we are always keen to know the thoughts of our workforce. We
urge our employees to think freely and innovatively so we can provide safe
solutions for any problems that arise on the infrastructure. Now, we are
making it even more simple for you to get your thoughts and ideas heard!

It’s your chance to help us improve and be in with the chance to win £100 of gift
vouchers if your suggestion is put into practice!

Simply go to our website to email us at [email protected] with your
suggestions for improving safety or ideas for innovation.

YOUR HSQE TEAM

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Health and Safety Manager and Close
Call Champion
Mark.Barrett- The Mill
[email protected]
0161 836 7053 / 07717 306 817

HSE Adviser and Close Call Champion
Stephen McKay - Scotland and Newcastle
Stephen. [email protected]
07717 306 733

HSE Adviser and Safety Unit (North)
Jane Hepburn – Manchester, Solutions, Milton
Keynes (North) Doncaster & Market Rasen
[email protected]
07717 306 797

HSE Adviser and Safety Unit (South)
Alex Wilson - Cardiff, Farnham, Milton Keynes
(South) and Canning Town.  
[email protected]
07717 306 811

OFFICES

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Manchester (Head Office) Abercynon Bellshill
tel 0161 836 7000 tel 01443 809 950 tel 01698 840 950
email [email protected] email [email protected] email [email protected]
The Mill, G16/17 Ty Cynon, Dalziel House, Ground Floor,
South Hall Street, Navigation Park, Strathclyde Business Park,
off Ordsall Lane, Abercynon, Lark Way, Bellshill,
Salford, Manchester, CF45 4SN Lanarkshire,
M5 4TP ML4 3RB

Cardiff Crewe Doncaster
tel 029 2083 9955 tel 01270 906 130 tel 01302 244450
email [email protected] email [email protected] email [email protected]
The Laurels, Dragons Wharf, First Floor Offices,
Heol Y Rhosog, Sandbach, Carr House,
Springmeadows Business Park, Cheshire, Heavens Walk,
Rumney, CW11 3PA Doncaster,
Cardiff, DN4 5HZ
CF3 2EW

Farnham Market Rasen Milton Keynes
tel 01252 964 020 tel 01302 308 080 tel 01908 015020
email [email protected] email [email protected] email [email protected]
Unit 10, Unit 2, Suite 532,
Guildford Road Trading Estate, Gallamore Lane Ind. Estate, Elder House,
Farnham, Market Rasen, Elder Gate,
Surrey, LN8 3HZ Milton Keynes,
GU9 9PZ MK9 1LR

Newcastle London
tel 0191 300 0433 tel 0203 963 5080
email [email protected] email [email protected]
Spaceworks, Unit 10,
Benton Park Road, Canning Town Business Park,
Newcastle upon Tyne, Stephenson Street,
Tyne & Wear, London,
NE7 7LX E16 4SA

SAFETY ALERTS

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Work at height - ladders
Scrap rail loading
Train OTM and core system movements on site
Driving - too close, too late!
Work affecting level crossing
On track plant contact with overhead line equipment
Barnards lock environmental incident
Share with pride - recoverable assets
Prohibition of bump caps work delivery Eastern
Region
VHRL Safety Alert 025 - PICOPS Use of
recordable phones
Safetly bulletin NRB19-08 Train makes contact with
site material
TSA Safety Alert - Use of Trolleys
Internal Safety Alert - Guidance Note for VHRL Drivers
Highways England – Lyme Disease Incident

MOTHERWELL NORTH PROJECT

ENVIRONMENTAL, HEALTH & SAFETY ALERT

Issued by: Blair Boyd Date of Issue: 06/06/2019
Ref. No: CaMSR/EHSA/002

For enquiries about this Alert, contact Blair Boyd EHS Specialist on 07921 241 712

Work at Height - Ladders

A recent revision to the L2/OHS/022 Network Rail Standard for Working at Height
specifies "Portable ladders and step ladders used for access and egress to
work areas shall be BS EN 131 Professional Use or Class 1 BS
2037/1129 Heavy Industrial use (not to be confused with EN 131
Light Industrial use)."

The access equipment depicted in the photographs above (taken in various Relay
Rooms along the CaMSR route) does not comply with the requirements of

L2/OHS/022 and should not be used by Siemens Staff or Contractors, similar
instances should also be reported via the Close Call system where identified.

A Work At Height Risk Assessment should be in place for each individual work at
height task applying the hierarchy of control for working at height to select the
most suitable access equipment, this risk assessment should be specific to the
work location and take in to account any additional hazards such as materials
stored in the immediate area.

For further guidance on Work at Height please contact the local EHS Specialist for
the project.

______________________________________________________________________

Issued by: Blair Boyd Position: SML EHS Specialist

Accepted by: Philip Carachi Position: SML Project Manager

Unrestricted

High Output: HSEA ALERT

TITLE Scrap rail loading
TARGET AUDIENCE All High Output Staff
ISSUE DATE 09.05.2019

Reason for this HSEA Alert

On 5th May 2019, an Engineering Train
running in traffic was observed to have
an out of gauge load whilst travelling on
the East Coast Mainline and was brought

safely to a stand near Peterborough.

The train was moved into sidings and
made safe before it could continue its

onward journey.

The train was carrying scrap rail that had been recovered during a shift that took place
earlier that day at Arlesey, near Biggleswade, at the south end of the East Coast Main
Line.

During the on site work, with the rail having been cut up into short lengths during a
previous shift, the scrap rail was loaded to open coalfish wagons using On Track Plant
(OTP).

Some of the lengths of rail were too long to fit into the wagons, resulting in them
protruding outside of the confines of the wagon.

At the end of the shift, the train was released into traffic in this condition with the load
having the potential to move further in transit

The train driver had been provided with an Engineering Train Certificate of Readiness to
confirm their train was fit to enter onto the operational infrastructure

Issued By: Dave Deeley Issue Date: 09.05.2019 Ref: 2019-01

High Output: HSEA ALERT

TITLE Scrap rail loading
TARGET AUDIENCE All High Output Staff
ISSUE DATE 09.05.2019

Action taken and learning to be applied

1. An investigation has commenced into this incident. Pending the conclusion of this
investigation, the following immediate learning shall be applied

2. No loading activities shall take place on any HO site without a certified
competent loader on site

3. For any sites where you cannot confirm a competent loader, the work shall be
stood down.

4. No-one other than a certified loader shall sign the Engineering Train Certificate of
Readiness (ETCoR).

5. The Loader shall only complete and sign the ETCoR once they have satisfied
themselves that the complete train has been inspected. The responsibilities
detailed at the top of the ETCoR shall be positively confirmed/checked off to
confirm these activities have been completed.

6. All Loading duties shall be carried out in compliance with NR/L3/SCO/308,
Loading Manual for Infrastructure Traffic

Conclusion and final note

Remember the Worksafe principle: if it’s not safe, stop.
Everyone is empowered to challenge anything that looks unsafe. If you do, you might
well prevent injury or damage. If it doesn’t look right, it probably isn’t.

Issued By: Dave Deeley Issue Date: 09.05.2019 Ref: 2019-01

 
 
 
 
  High Output: HSEA ALERT 
 

 
 
 
 
  BCS/OTM Buffering Up Incident, Hartford South, LNW(N)
  Route
TITLE Engineering Supervisors, Any Person Instructing Core Plant,
OTM or Train Movements
 

TARGET AUDIENCE

   03/06/2019

ISSUE DATE

 

 

 

  Reason for this HSEA Alert 

  On 02/06/2019, a Ballast Cleaning System, during 

  a setting back move, collided with an OTM 

  Tamper at low speed.  This incident is presently 

  subject to investigation. 

  The incident has similarities with an incident that 

  occurred on 02/11/2016 when an OTM Tamper 
 
    collided with an OTM Regulator at low speed.  

  

  The instruction issued following the previous event on 03/06/2016 did not include the operation of the Core Plant Systems 
  (BCS/TRS) due to these being covered under separate controls. 
 
  Pending conclusion of the investigation into this latest event, the following controls shall be extended to the High Output 
  Core Systems (BCS and TRS) in addition to those already in place for the control of Engineering Trains, OTMs and OTP 

  As defined in Rule Book Sections ES and OTM, only the ES shall instruct movements of Trains, OTM and OTP within their 

  worksite (this includes the movement of the core BCS and TRS systems) 

  The ES may be supported in this activity by a competent ES assistant who may act on the ES’s behalf to relay his/her 

  messages only. 

  Movements shall be considered as any transit moves or working operations.  
 

  Multiple stop/starts or changes in direction may be allowed during the working operation only, provided these are 
  between defined mileages as agreed in advance with the ES. 

  More than one System / OTM may operate together during working operations only provided the following requirements 

  are met: 

  
   A COSS is allocated to each machine and 
   A separate competent person acting on the instruction of the site ES (a competent person for the purpose of this 
  initial notice is a person holding ES competence) is allocated to control and instruct the operations throughout and 
   A minimum distance, as agreed with the ES, is maintained between all machines at all times. This shall be 

  controlled by the competent person from a position of safety. The only exception shall be to facilitate coupling 

  operations under direct supervision of the Train/OTM crew and 

   A maximum working speed of 5MPH / 8KPH is maintained at all times 
  

 

  Issued By: Dave Deeley  Issue Date: 03.06.2019 Ref: 2019‐03 

 
 
 
 
  High Output: HSEA ALERT 
 

 
 
 
 
  BCS/OTM Buffering Up Incident, Hartford South, LNW(N)
  Route
TITLE Engineering Supervisors, Any Person Instructing Core Plant,
OTM or Train Movements
 

TARGET AUDIENCE

   03/06/2019

ISSUE DATE

 
 

 

  Act  ion taken and learning to be applied 

 As defined in Rule Book Sections ES and OTM, only the ES shall instruct 
movements of Trains, OTM and OTP within their worksite – this is extended to 
the Core High Output BCS and TRS systems with immediate effect. 

 
 If any incident occurs on site, the work shall be stopped, reviewed and next 
steps considered before re‐starting. All team members shall be re‐briefed 
before re‐commencing work 

 
 All incidents shall be reported to the Works Manager. Any incidents involving 
Plant or OTMs shall also be reported directly to Plant On Call and SCO 24/7  

 
 Following any incident, all team members are reminded of their responsibility 
with regard to the preservation and gathering of evidence. Once the site is 
made safe, immediate consideration shall be given to the preservation of 
perishable evidence before work commences on the recovery of the site 

 
 As the investigation progresses, these controls will be subject to review 

Conclusion and final note 

Remember the Worksafe principle: if it’s not safe, stop. 
 
Everyone is empowered to challenge anything that looks unsafe.  If you do, you might 
well prevent injury or damage. If it doesn’t look right, it probably isn’t. 

  Issued By: Dave Deeley  Issue Date: 03.06.2019 Ref: 2019‐03 

Safety Alert

Title: Too Close, Too Late
Date: 18.06.19
Distribution: All employees
Priority level: High

This safety alert has been prompted by speeding and tailgating incidents.

Overall stopping distance=thinking distance+ braking distance

Safe Separation Distance between you and vehicle in front is essential to allow
you time to ‘see and react’ to potential hazards, including poor driving by others.

Tips to avoid getting too close Remember,
Too Close
• Watch your speed at all times, especially during rush may be
Too Late!!
hour or at the junction.
• Account for gradient whether you are on a smooth

level road or a hill.
• Increase your distance in inclement weather.
• Ensure timely Mirror, Signal, Manoeuvre in order to

alert others early, especially those behind you.
• Ensure YOU are fit to drive! Beware illness, fatigue,

medication or drugs & alcohol will have a negative

impact on your ability to judge, coordinate and react.

Safety Ref: XXXXXX Issued by: Igor Carter Colas Rail

Work affecting level crossings

Scope: All Network Rail line managers,
safety professionals and RISQS
Ref: registered contractors
Date:
Location: NRX19-04
Contact:
7 May 2019

National

Gareth Evans, Professional Head
of Track, STE

Overview Remember

It has recently been highlighted that the deck of a  If a Level Crossing cannot be installed to
foot crossing had been removed and the surface the necessary standard then the crossing
partially replaced with ballast during High Output shall be secured out of use until the
track renewal work (example image above). crossing can be made safe for use.

This is not permitted by the relevant company  All level crossing surfaces must be
standards, specifically NR/L2/TRK/2102 Design maintained to the same or a lower level of
and construction of track, NR/L2/TRK/4040 Level risk until a new risk assessment has been
Crossing Surface Systems and NR/L3/TRK/4041 completed. Consolidated/boxed in ballast is
Maintaining Track Assets at Level Crossings. not as safe as a solid, level deck.

Changing any crossing surface can change the  All level crossing surface types are to be
time anyone using the crossing is at risk from installed in compliance
trains. The change in surface may also create with NR/L2/TRK/2102 Design and
tripping hazards, increasing risk. construction of track, NR/L2/TRK/4040
Level crossing surface systems and
We are obliged to maintain public rights of way that NR/L3/TRK/4041 Maintaining track assets
are safe. But if a level crossing surface cannot be at level crossings.
re-instated to the necessary standard then the
crossing shall be secured out of use and  Lineside rail should be managed to avoid
immediately escalated to the Level Crossing impeding any level crossing.
Manager.
 Never assume a latent defect is known - if
any faults are identified with the level
crossing asset on arrival on site then these
shall be immediately escalated to the
Route Control Manager.

Part of our group
of Safety Bulletins

On track plant contact with
overhead line equipment

Issued to: All Network Rail line managers,

safety professionals and RISQS

registered contractors

Ref: NRLN19-10

Date of issue: 13/06/2019

Location: National

Contact: Ian Morgan, Principal Engineer,

STE

Overview

In the first period of CP6 there were ten reported Reducing the risk of OLE contact can be
events of On Track Plant (OTP) contacting achieved by using the right plant with approved
isolated and earthed Overhead Line Equipment height limiters properly set and tested.
(OLE).
When an incident involving OTP contacting
Even when OLE is isolated and earthed, contact earthed and isolated OLE occurs, a Safety
by OTP has the potential to cause serious Related Event (SRE) report shall be completed.
damage and physical danger to people on site if Refer to NR/L2/ELP/27307 – Management of
broken components fall. Damage may not be M&EE safety related event reports.
immediately visible, but the potential for failure
once energised is greatly increased, impacting When an incident involving OTP contacting
service performance later. All instances of contact energised OLE occurs, this is RIDDOR-
with OLE must be reported correctly. reportable.

Key message

• For all OTP activities, undertake a • Determine if planned works could
detailed site visit to gather relevant require OTP to operate close to OLE
details of site-specific hazards, such as components, such as loading or
OLE locations and measurements. unloading high sided wagons or lifting
large overhead structures.
• When planning the use of OTP, follow
the requirements set out in • Contact the local Electrification & Plant
NR/L2/RMVP/0200 – Infrastructure Plant Maintenance Engineer (EPME) or
Manual. Designated Project Engineer (DPE) for
details of heights and stagger data.
• Module P501 – Systems of Work.
Section 12.2 – Planning says "where • Confirm any plant limitations of use on
isolations are obtained, all works the Engineering Conformance Certificate
involving OTP shall be planned to (ECC).
maintain a safe distance from the OLE."

Part of our group
of Safety Bulletins

Barnard's Lock Environmental
Incident

Issued to: All Network Rail line managers,
safety professionals and RISQS
registered contractors

Ref: NRL19-09

Date of issue: 05/06/2019

Location: Barnard's Lock, Newbury, West
Berkshire

Contact: Suzanne Kay, Head of S&SD IP
Western and Wales

Overview

Network Rail, IP Western were tasked with The works commenced without an Environment
undertaking a bridge deck replacement over the Management Plan on-site.
River Kennett using a 1200 tonne crane.
Additionally, throughout the works there were
The works were being undertaken in an numerous misunderstandings of the locations of
ecologically sensitive location near the River ecologically sensitive areas.
Kennet. This is a Site of Special Scientific Interest
(SSSI) with the potential for water voles, reptiles,
birds and bats as raised in the Phase 1 Habitat
Survey.

Planned vegetation clearance works were set to
take place removing 10,000sq metres of wet
woodland ready for the installation of a work area.

Underlying causes

During the planning of the works there was a Due to this, and pressure to meet the programme,
change in the contractor's Lead Project Manager. the contractor Site Manager decided to use a best
There was no handover information guess approach instead of following the
communicated between the two. This lead to an recommendations in the Work Package Plan, as
oversight in sending the required ecology well as failing to brief out the ecological
information to the Site Operator on time for the constraints of the works to the site team.
works.

Furthermore, though there was a good amount of
engagement with the ecologists, opportunities
were missed to mark the trees and specify the
exact locations of ecologically sensitive areas.

Key message

When determining the location of ecologically When there is a change in personnel, whether
sensitive areas, GIS coordinates should always this be in Network Rail or a contractor, a formal
be communicated alongside maps and other handover session must be undertaken to
visual aids. ensure all ecology constraints and actions are
understood.
At no time should anyone work outside their
competencies to ensure they meet the timing
of the programme.

Part of our group
of Safety Bulletins

When is a recovered serv
to Scrap value only?

A recent visit to Whitemoor Rail Recycl
Facility highlighted a need to ra
awareness on this subject

Here we have a recovered asset, often th
are removed and returned from an IP
but may also originate from a DU as
removal or strategic spare that was nev
used

It is a 1 in 11 NR60 CCB splay cross
which was cast in July 2013 and nev
installed and subject to passing the corr
inspections could have been resold at 50
the value of a new asset which is £18,500

So potential for a recovered asset be
sold for around £9350 but now only hav
a scrap value of approximately £400

viceable asset reduced

ling
aise

hey
job
sa
ver

sing
ver
rect
0%
0

eing
ving

1

When we are removing t
out point from the runnin

In the picture from the (tri Metallic Weld
TMZ)) the Stainless steel insert nearest to
crossing to the free end of the legs is in
excess of 2000mm which means it is
suitable for refurbishment, this gives the
service team enough rail to work with and
also ensures it is compliant to the
standards when reinstalled into track

Our facility is not able to re-weld legs
directly to the crossing and have to rely on
them being recovered with adequate leg
length to allow us to return them to service

They can be rewelded but would first need
to go back to original manufacturer to
determine if sufficient leg length on
crossing is left. At an approximate cost pe
leg of £1000 plus transportation costs

these from site the cut
ng rail is important

d
o
n
s
e
d
e

s
n
g

d
o
n
er

2

When the cut out point fr
to short the asset is no lo

In these pictures from the (tri Metallic Weld
TMZ) white band nearest to crossing to the
cut out point is approximately 6 inches and
leaves nothing to work with, this crossing is
now scrap metal with a value o
approximately £400

Which if needed will cost the company circa
£18,500 to replace as a new asset and if i
was required at short notice could have a
lead time averaging around 24 weeks

rom the running rail is
onger easily reused

d
e
d
s
of

a
it
a

3

What do we need to do t
S&C crossing assets?

Do not cut the legs off to short, try to lea
Metallic Weld TMZ) to each end of the cros
to allow for any trimming back

For further advice and guidance please c
Manager at Whitemoor who will be more th

Tel: 07920 508 676 Email: Patr

to optimise recoverable

ave a minimum of 2000mm from the (tri
ssing legs as this is the minimum needed

call or email Patrick Nightingale the S&C
han willing to help you.

[email protected] 4

Safety Notic

For attention and compliance – Mandated implementation

Concern Raised

It has been highlighted by the ORR that Network Rail employees and Contract
Network Rail PPE policy in regards the use of Bump Caps.
Due to the seriousness and to assure ourselves as a business that everyone is
the use of Bump Caps will be prohibited for all work activities across Works De
Why we are doing it
Works Delivery (Eastern) narrowly avoided enforcement action following one in
from the Regulator.
Following on from recent incidents & the widespread sharing of photographs w
Hard Hats should’ve been worn as mandatory PPE this decision has been ma
We understand this may cause frustration however the decision has not been
tinue to place our staff at risk by the misuse of Bump Caps so have not been le

Action for all Managers within Works Delivery, Eastern Region (pre

All staff to be briefed that Bump Caps will no longer be allowed for any tasks wi
this message.
All briefing sheets must be returned to the WDHSEMailbox by the 31st July 20
The compliance date for this is 1st August 2019. Bump Caps shall be prohibited

ce Works Delivery - June 2019

tors working under our Works Delivery organisation are not adhering to the

s safe (especially whilst working at height), we have taken the decision that
elivery (Eastern Region).

ncident, continuation of these behaviours will lead to enforcement action

where Works Delivery staff have been noted undertaking duties where
ade.

taken lightly and with the support from the trade unions, we cannot con-
eft with any other alternative but to enforce a blanket prohibition.
eviously RLNE&EM)
ithin Works Delivery. Please utilise your July safety week to communicate

019.
d from this date onwards.

No: Vital Safety Alert 025 Date: 02 July 2019

Internal Safety Alert – (S) PICOPs Use of Recordable Mobile Phones

Whenever working as a (S)PICOP for VHRL, it is mandatory that you use the recordable work phone that
you have been issued for ALL work-related communications. Personal phones are not to be used. This is
mandatory.

The recording feature is there to protect you and others in the event of any incident. If you are having
problems with the phone, please contact your respective office immediately.

For further details contact: Mark Barrett H&S Manager on 07717 306817 or at [email protected]

Train makes contact with site
material

Issued to: All Network Rail line
managers, safety professionals
and RISQS registered
contractors

Ref: NRB19-08

Date of issue: 29/06/2019

Location: Blisworth, West Coast Mainline
South, LEC1

Contact: Chris Carey - Head of S&SD (IP
Central)

Overview The pipes had been left on the lineside by
contractors undertaking drainage work in the area
On 28/05/2019 at 17:55, the driver of 1A52 during available possessions. Neither the pipes
reported that objects had been placed on the Up struck by the train nor others stored at the site
Main line. The objects were subsequently had been secured to deter interference by
identified as two drainage pipes (each 500mm vandals.
diameter, 2m long and weighing 68kg).
At this stage it is not confirmed how the pipes
The train struck the pipes, sustaining minor came to be in the path of the train. A Level 2
damage and causing damage to track fixings, investigation is underway and will explore
axle counters and an overhead line structure. As whether they were moved by persons unknown or
they were pushed along the line the pipes filled by the physical effects of passing trains.
with ballast, increasing their mass.

Discussion Points

While the investigation is underway, please discuss the following with your team:

 Have your sites ensured that their  Have all existing materials left line side
security arrangements are adequate to been identified during the
prevent unauthorised access to the AMP/dilapidation survey, and have
infrastructure? arrangements for removal been made?

 Are lineside materials secured as a  All Principal Contractors must risk assess 
minimum in accordance with the storage of lineside materials.
NR/L3/MTC/RCS0216/GA25 (Line Side
Materials and Equipment) and based on
a risk assessment?

Part of our group
of Safety Bulletins

Safety Bulletin – Use of Hand Trolleys

For attention of All TSA Principal Contractors and their Delivery Teams

Overview:

There have been several incidents recently where staff pushing trolleys have fallen and been hit in the face by the Trolley brake
handle. This would not happen if the trolley push bars were in position.

Staff are using the brake handle to push the loaded trolley. This is unsafe and unsuitable.
As a result, staff have fallen forward and released the brake handle which has sprung up and hit them in the face.

All trolleys should come with push bars. And a proper Brake Handle.

Also, the brake handle should never be tied or secured in the “Off” position.

This creates the potential for a runaway, Because of these events Push Handles are now mandated.

Review:

No push handles in place: Correctly set up trolley: Brake handle tied in the “off” position:

Anybody who operates a Hand Operated Trolley needs to hold the relevant Hand Trolley Controller Competence.

SAFE LOADING AND OPERATION
The maximum uniformly distributed load (UDL) on a hand trolley is 1 Tonne.
The load MUST NOT interfere with the correct operation of the brake handle.
The Load MUST NOT overhang the sides of the trolley unless a risk assessment has been completed and any necessary protection of
an adjacent line has been arranged

Hand Trolley’s must be properly assembled in accordance with the (OEM) Original Equipment Manufacturer instructions

A visual check of the brakes must be made before placing the Hand Trolley on the line, and its brakes must be tested by a push

test before it is loaded or used. Push bars, Side boards and End boards must be the correct type supplied by the OEM.
Only the braking lever supplied by the OEM may be used to operate the brakes.

For further support or guidance please contact IP Track S&SD
[email protected]

Issued: 28/03/2018 TSA Author: IP Track S&SD

No: Vital Safety Alert 026
Internal Safety Alert – Guid

Last week an incident, although out of work, has resulted in a member o
Key Learning Points: -

• You should never speed – not only should you drive under the sp
environment, slow right down and expect the unexpected.

• Fatigue is a killer – and not just for you, but for others as well. Ta
week.

• Avoid distractions while driving – stay focused. Never put yourse
• Be aware of your environment – expect the unexpected e.g. be a

Date: 02 July 2019
dance Note for VHRL Drivers

of the public being involved in an accident with a vehicle.
peed limit, you should also focus on the conditions e.g. in an urban
ake regular breaks and make sure you are not overworking throughout the
elf or others in danger for the sake of a call, text or other activity.
aware of pedestrians and other factors at crossings.

For further details contact: Mark Barrett H&S Manag

ger on 07717 306817 or at [email protected]

Safety Alert

Lymes Disease Incident

27th June 2019

The following pages of this safety alert were issued by
Highways England’s supply chain partner:

WSP

If you have any queries about this safety alert information announcement or any
other safety announcement then please contact NH&[email protected]

HEi099

SAFETY ALERT

Suspected Case of Lyme Disease.

How did it happen? DO

During ecology survey work on the A27 Arundel, a colleague recently · Risk assess Lyme disease for your site visits and plan works
picked up ticks on their body despite taking precautions. The area is accordingly.
known to contain a high concentration of the insects and this part of the
country is considered a ‘hot spot’ for the provenance of Lyme. Following · If there is a risk, consider the following:
blood tests for unrelated reasons, their GP noted a high number of white · Consult NHS advice on ticks prior to survey Wear long-
blood cells and after discussions about Lyme exposure decided to sleeved clothing / long trousers and tuck in clothing to
commence treatment for suspected Lyme disease. reduce chances of ticks getting to skin
· Wear light-coloured clothing (e.g. high-viz) so ticks are
What are ticks? Ticks are small, spider like blood feeding visible and can be brushed off person before they bite
· Regularly inspect your clothing during works and brush off
creatures which can carry several diseases harmful to humans. Ticks ticks to prevent biting
live in vegetation & are present across almost all the UK. They are · Consider using insect repellent on either your cloths or skin
particularly endemic in woodland, heathland areas and areas with to decrease chances of tick bites (observe manufacturer’s
livestock, but ticks can also be found in cities and gardens. Ticks are instructions for use).
most active March to October and enjoy warm humid climates and · Avoid moving through dense vegetation where ticks may be
habitats. present plan work to avoid areas known contain lots of ticks
· Carry tick removing tools and follow instructions for use
Should I be concerned? Anyone that works out on site or when removing ticks
· Check body carefully each day ASAP after survey
actively enjoys the outdoors, increases their potential risk of contracting (concentrate on Tick Check Zones), consider a ‘tick buddy’
Lyme disease from infected ticks. The prevalence of, and the proportion for difficult to see areas – remove any ticks using tick
of infected ticks, as well as positive diagnosis of Lyme's disease is removal tool and clean area.
increasing in the UK.
· If you are unable to remove ticks, seek immediate medical
What is Lyme disease? Lyme, and other tick related diseases assistance.

are caused by a bacterium carried by infected ticks (not all ticks carry · Record any known bite incidents on your reporting system
harmful diseases) which can be transmitted to people when bitten. Lyme · Know the symptoms; if they appear within 3 months after work
disease complications can range from mild to serious. Lyme disease is
very difficult to diagnose, with common false negative blood results, but in a tick area, seek immediate medical advice, tell them your
early antibiotic treatment is vital to prevent spread throughout the body. work puts you at risk of contracting Lyme and you want to be
treated on that assumption, as per NHS advice (British Infection
Initial symptoms can include: Association, 2011).

– A skin rash sometimes shaped as a bullseye, which can DON’T
expand and move around the body · Panic!
· Crush a tick’s body or squeeze the body of the tick;
– Tiredness · Apply petroleum jelly, nail polish or any other chemical;
– Chills · Attempt to burn a tick off;
– Fever · Use fingernails to try and remove a tick;
– Headache · Make excuses to avoid seeking medical attention, or
– Muscle and joint pain · Disregard any potential symptom – even if you didn’t find a
– Swollen lymph glands
– Blurred vision tick, but have been in an area at risk - get it checked out!

If untreated within first few weeks, it can develop into long term
debilitating illnesses which are difficult to manage:

– Arthritis
– Nervous system problems
– Paralysis of facial muscles (Bell’s palsy)
– Memory problems
– Irregular heart rhythm