Safety Newsletter December

SAFETY
NEWSLETTER

DECEMBER 2020

www.vital.uk.com

DCECOEMNBERT20E20NCTOSNTENTS

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Section Page 3
Introduction Page 4
Welcome Page 5
Your HSQE Team
VHRL Director Safety Tour Page 6

Hot Topic Page 7
Women in Rail Page 8
Page 9
Health and Wellbeing
Tips and Advice Page 10-11
Support Contacts
Seasonal Affective Disorder Page 12-14

Environment Page 15-16
Carbon Neutral Page 17-21
Page 22-23
Fleet and Driving Page 24
Winter Driving Page 25
Page 26
Compliance Page 27
CBD Oil Page 28
Handbooks updates
Electronic Handbooks by email

VHRL Notices

Wordsearch

Close Call App
Offices
Safety Notices

PAGE 2

WDECEEMBLERC20O20 MCOE NTENTS

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Group Director, Health, Safety, Quality and and Local Covid-19 rules for your own
Environmental Compliance, Gareth Morris protection, as well as that of your family and
those you work with. You will have no doubt
Welcome to our December Safety Newsletter. seen encouraging news about a number of
Covid-19 vaccines, but these will take a while
We have seen an increase of hand and finger before they are rolled out across the country.
injuries recently. Hands are often the most
vulnerable part of the body and any unintended Remember the following key points:
interaction with tools or moving machinery can Do not attend work if you have any Covid-19
result in life-changing injuries. symptoms (or if someone you live with or in
your support bubble does). Notify your
Always maintain exclusion zones from moving Manager, self-isolate and get a test.
machinery if possible, and if you are in close Maintain 2 metre distancing at all times. o If
proximity to moving tools or machinery then keep 2m distancing is not possible – ensure PPE
alert to any possible movement. Remember, PPE including a face mask is worn.
is the last line of defence. What can you do to Regularly wash your hands - before, during
eliminate the risk of hand and after work.
injuries on your work sites? Avoid mixing with other teams.
Avoid travelling on public transport if you
2020 will go down as one of the most challenging can.
years in recent history. It has been a busy year on Wear a face covering (NR states face mask
Network Rail’s infrastructure for Vital. Under / shield) when on public transport and in
normal circumstances the volume of work we station grounds whether passengers are still
helped to deliver, often in difficult and using the service or not. Also wear a face
challenging circumstances such as poor weather, covering in Network Rail and client
was impressive notwithstanding the added buildings.
challenge of working in a COVID Secure way.
Remember to follow the local rules placed on
One impact of climate change is extreme the area where you live (referred to as ‘tiers’).
weather, hot, cold wet and dry. Vital, as part of the Easiest way of seeing what ‘tier’ your area is in is
Morson Group is working hard not only to manage by downloading the NHS test and
the risk of extreme weather in their safe delivery trace app. The app will also tell you the rules to
of work but also to reduce its environmental follow.
impact. The Shell offset scheme is one of those
initiatives. Work together, if you spot something you know
isn’t right, then help your colleagues on site
Reflecting on the many challenges we have faced understand the right way to behave. Protect
together this year both professionally and yourself, your family and your co-workers.
personally we can be proud the part we played in
maintaining the UK’s infrastructure. Best wishes,
Gareth Morris
As the country comes out of the national Covid-19
lockdown, it is essential we still follow National PAGE 3

HDECSEMQBERE20T20 ECAOMNTENTS

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HSQE Director
Gareth Morris Morson International | Adamson House
[email protected]
0161 707 1516 07736 657039
HSE Adviser (Scotland) and Close Call Champion
Stephen McKay - Scotland and Newcastle
Stephen. [email protected]
07717 306 733

HSE Adviser and Safety Unit (North)
Jane Hepburn – Manchester, Solutions, Milton
Keynes (North) Doncaster, Market Rasen and
Birmingham
[email protected]
07717 306 797

HSE Adviser and Safety Unit (South)
Alex Wilson - Cardiff, Farnham, Milton Keynes
(South) and Canning Town.  
[email protected]
07717 306 811

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WHAT ARE YOUR IDEAS FOR INNOVATION?

WHAT WOULD YOU CHANGE?

TO BE IN WITH A CHANCE TO WIN £100 OF
GIFT VOUCHERS

EMAIL US AT
[email protected]

PAGE 4

VDECHEMRBERL20S20 ACFOENTTYETNOTUS R

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“Supporting site tours with our Health and Safety Team is an
important role which I’m very happy to engage in”, said David
Adams, Associate Rail Director for Vital. “There is no substitute
for getting on site and learning first-hand how works are being
delivered, interacting with operatives, both client and
colleagues, to hear their issues and work together to find
solutions”.

David joined Jane Hepburn, Safety Advisor, with the Safety
Unit at the Central Rail Systems Alliance site at the Leeds
Capacity Project. “I was delighted by the spirit of compliance
and co-operation being shown, by all involved, to respect
each other’s space and maintain excellent COVID-19
awareness and mitigating practice”.

“We all understand the challenges of a rail work site under
usual conditions require vigilance and situational awareness, I
was impressed to see the operatives have upped their game
to combat COVID-19. By each of us doing our own bit, we
were able to safely deliver works to the standard expected by
our client”.

David added, “At Vital, we always maintain sight of the end
goal, to put the passenger first”. He continued, “Our role is to
support passengers and goods getting safely and efficiently
from A to B. Although our efforts may not be visible to the end
customer, the impact of our endeavours most definitely make
a difference”.

David concluded by stating, “We are very proud of the efforts
made by our teams across the country to maintain the rail
infrastructure in collaboration with client staff. We all can hold
our heads high knowing we did not let external circumstances
stop us getting the job done on time and with safety
uppermost in our minds”.

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Katie Hughes went from working for BT and enjoying a successful spell in management with
Lloyds Banking Group before moving into the rail sector. She’s not always found the transition
easy, but Katie has encouraging advice for other women looking to enter the industry: “It’s not
always easy being female in this industry as some people still don’t expect to see women working
near the rails.” Katie says it can be difficult for women going into any male-dominated workplace.
However, after succeeding in banking, she had the confidence needed to achieve just the same in
her new role.

"Because I’m straightforward and to the point, my colleagues quickly began opening up. In this
industry, you’ve got to have empathy, and be caring and understanding. You’ve got to be self-
motivated and must work closely with your team as you’re relying on them in a partnership.
Sometimes we work with station managers, dispatchers and other members of platform and
station staff. I enjoy this collaborative side of the role. It’s about asking questions. I make sure I ask
lots of questions because I want to know the answers and also because people want to share
their knowledge.”

Katie also describes how she knows of other women in similar roles who do have experience
operating directly on the tracks and carrying out more physically demanding work.
“I know where my strengths lie and my ability to diffuse situations, empathise with those in
distress and keep a level head make me perfectly suited for the role as a Trespassing and
Vandalism Patroller with Vital Human Resources.”

The rail industry is becoming more diverse, which can only be positive, but the roles within it have
always been multiple and varied. Whatever your background or expertise, there are positions and
responsibilities to suit any and everyone.
So, what final piece of advice would Katie give to any females asking her about a career in the rail
industry?

“As I’ve said to a few of my friends, they’d be perfect, because, well, women bring diversity of
thought. 100%, we should have more women on the rail. Just go for it.”

Photo: Katie Hughes and the BTP Merserside PAGE 6

HEALTH ACNODNTWEENLTLSBEING

DECEMBER 2020

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Our tips and advice in support of positive physical and emotional wellbeing.

Keep your routine
Darker mornings may tempt us to stay in bed longer. Keeping a regular routine helps instil a
sense of normality. Try to maintain regular times to sleep, wake and eat. Take regular breaks, and
– most importantly – set aside some time for you.

Stay active
Get outside for fresh during daylight hours. Natural light offers many benefits, i.e helping maintain
natural circadian rhythms, keeping us energised, and supporting our mental health. If the
weather is too challenging, why not online exercise classes?

Stay connected
Maintaining a strong social support networks is a great way to cope better with stressful
situations. Whether it's with friends, family, or colleagues – make use of phone calls, video chats,
texting, and social media to stay connected with people that you can’t see face-to-face. Make an
effort to reach out to people who may be struggling or don’t have a strong support network.
Practising kindness is good for our mental health, especially during hard times.

Focus on the positives
As a society, we have much better knowledge of the virus and how it can be avoided and
treated. If you find yourself struggling, think back to the first lockdown and what you found
helpful then and how you can apply that to the current situation.

Find out more about our commitment to health and wellbeing
https://www.morson.com/about/mental-health-and-wellbeing

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Everyone needs help sometimes, could you help someone soon?
Within the Morson/Vital family, caring for our communities lies at the very heart of our core
values. As part of this ethos, we recognise that within our personal networks, there may be
people we care about who need additional support but may not know where or how to gain
help.

It may be useful to share the contacts below with your own contacts to ensure anyone who is
struggling with a problem can have a starting point to get the assistance they need.

All the organisations listed are reputable and respect the dignity and confidentiality of anyone
accessing their free services. Please feel confident to pass on these details as it may be the
lifeline that someone you care about needs but may not feel able to ask about.

Useful reliable sources of help

GOV.UK
Business and self-employed. Free impartial, expert advice on a vast range of business matters
including finance, start-up and tax. https://www.gov.uk/browse/business

CITIZENS ADVICE
Offers people the knowledge and confidence they need to find their way forward - whoever
they are, and whatever their problem. Their network of charities offers confidential advice
online, over the phone, and in person, for free. Find out more about Citizens Advice, who they
are and what they do here https://www.citizensadvice.org.uk/

SAMARITANS
Whatever you’re facing, a Samaritan will face it with you. Every seven seconds, Samaritans
answer a call for help. They are there, day or night, for anyone who’s struggling to cope, who
needs someone to listen without judgement or pressure.
Samaritans is not only for the moment of crisis, they are taking action to prevent the crisis.
They give people ways to cope and the skills to be there for others. And we encourage,
promote and celebrate those moments of connection between people that can save lives.
They offer listening and support to people and communities in times of need.
That’s why they work tirelessly to reach more people and make suicide prevention a priority.
https://www.samaritans.org/about-samaritans/our-organisation/what-we-do/

TURN2US
Turn2us helps people in financial need gain access to welfare benefits, charitable grants and
other financial help – online, by phone and face to face through their partner organisations.
https://www.turn2us.org.uk/Get-Support

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DSEECEAMSBEOR 2N02A0 LCAOFFNETCETINVETDSISORDER

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Seasonal affective disorder (SAD) is a type of depression that comes and goes in a seasonal
pattern. SAD is sometimes known as "winter depression" because the symptoms are usually
more apparent and more severe during the winter. A few people with SAD may have symptoms
during the summer and feel better during the winter.

Symptoms of SAD can include:
a persistent low mood
a loss of pleasure or interest in normal everyday activities
irritability feelings of despair, guilt and worthlessness
feeling lethargic (lacking in energy) and sleepy during the day
sleeping for longer than normal and finding it hard to get up in the morning
craving carbohydrates and gaining weight

When to see a GP
You should consider seeing a GP if you think you might have SAD and you're struggling to cope.
The GP can carry out an assessment to check your mental health. They may ask you about your
mood, lifestyle, eating habits and sleeping patterns, plus any seasonal changes in your thoughts
and behaviour.

What causes SAD?
The exact cause of SAD is not fully understood, but it's often linked to reduced exposure to
sunlight during the shorter autumn and winter days.
The main theory is that a lack of sunlight might stop a part of the brain called the hypothalamus
working properly, which may affect the:

production of melatonin – melatonin is a hormone that makes you feel sleepy; in people
with SAD, the body may produce it in higher than normal levels
production of serotonin – serotonin is a hormone that affects your mood, appetite and sleep;
a lack of sunlight may lead to lower serotonin levels, which is linked to feelings of depression
body's internal clock (circadian rhythm) – your body uses sunlight to time various important
functions, such as when you wake up, so lower light levels during the winter may disrupt your
body clock and lead to symptoms of SAD

Treatments for SAD
The main treatments are:

lifestyle measures – including getting as much natural sunlight as possible, exercising
regularly and managing your stress levels
light therapy – where a special lamp called a light box is used to simulate exposure to
sunlight
talking therapies – such as cognitive behavioural therapy (CBT) or counselling
antidepressant medicine – such as selective serotonin reuptake inhibitors (SSRIs)

For further advice or help visit PAGE 9
www.nhs.uk/conditions/seasonal-affective-disorder-sad/treatment/

CDECAEMRBEBR 20O20NCNOENUTETNRTASL

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As part of our larger Group strategy towards a target of being carbon neutral
by 2023, in February this year Morson and Vital Human Resources became the
first million litre per year users to adopt Shell's Destination: Carbon Neutral fuel
card scheme.

Sarah Llewelyn Barden, Head of Fleet Solutions UK at Shell, explains how their
broader UK carbon offsetting programme, and the partnerships they have
established are helping Shell and their customers avoid, reduce and offset their
emissions.

A low-carbon fleet future requires an ecosystem of solutions – Sarah Llewelyn
Barden
Earlier this year, Shell announced its ambition to become a net-zero emissions
energy business by 2050 or sooner, in step with society and our customers.
Becoming a net-zero emissions energy business is a huge task. The business
plans we have today will not get us there. So, our plans must change over time,
as society and our customers also change. In my role as Head of Shell Fleet
Solutions UK, I’m seeing a drive towards decarbonisation being echoed across
the transport industry, which currently accounts for 34% of the UK’s carbon
dioxide emissions. Our aim at Shell Fleet Solutions is to provide businesses with
support at every stage of their transition by offering a variety of services and
expertise to help avoid, reduce and offset their emissions. For example, with our
e-mobility offer, launched earlier this year, we hope we will help fleets to avoid
creating emissions. And, with Shell Telematics, we can help fleets to improve fuel
efficiency and reduce their carbon footprint. Offsetting emissions is important
where fleets are producing less avoidable carbon dioxide emissions. So, last year,
we launched our carbon offsetting programme, to help fleets tackle hard to avoid
emissions and drive carbon neutral, while they continue to work towards longer
term solutions. Customers can opt-in to have carbon dioxide emissions from their
fuel purchases offset for them, for a small fee. We do this by buying carbon
credits from Nature Based Solutions (NBS) projects around the world, which help
to protect and restore natural ecosystems that absorb carbon dioxide (CO2) from
the atmosphere. These projects also help to improve the livelihoods of local
communities and preserve biodiversity and wildlife.

I would like to highlight two partnerships that we have established: Morson
International and Vital Human Resources, part of the Morson Group, are two of
the first signatories to our Shell Fleet Solutions UK carbon offsetting
programme, signed by our Fuel Card Agent, Juice Fuel Management Ltd. Over
the last year, we’ve been working with these two companies to help advance
their wider sustainability goals, alongside fleet manager, David Robinson, who
initiated the contract between Shell and the Morson Group of companies.

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Bridging the gap between commercial vehicle technology with Morson
As the largest supplier of contingent labour to the rail industry, the Morson Group operates a
large van fleet that services rail contracts nationwide. Nearly 75% of the company’s carbon
dioxide emissions are generated by its fleet, so reducing them is a central component to their
ambition of becoming carbon neutral by 2023.To support this sustainability drive, Morson has
reviewed its fleet vehicles to ensure they are Ultra Low Emissions Zone (ULEZ) compliant, has
introduced hybrid and electric vehicles to eliminate emissions entirely where possible, and has
plans to implement smart-grid technology to power 25 EV charge points at its head office – an
increase from its current seven – combined with multiple other installations across its
nationwide branch network. During this process, the Shell Fleet Solutions carbon offsetting
programme has helped to eliminate its difficult to avoid carbon dioxide emissions:

Gareth Morris, Group Director, Health, Safety, Quality and Environmental Compliance, Morson
Group, said: “Sustainability has been a key objective for Morson for a decade, and we’re
passionate about using commercial vehicle technology to improve lives, and the world we
live in. Shell has become an important partner for our business in bridging the gap
between the two factors. Carbon offsetting is a simple and effective way for us to track our
carbon."

Promoting people powered progress at Vital
Vital Human Resources Ltd is the UK’s largest supplier of skilled personnel to the rail industry
and has over 550 commercial vehicles operating across the UK. Reducing CO2 emissions is a
key goal for the company. Long term, they are looking to reduce environmental impact by
creating a smaller, more reactive safety fleet through hybrid technology, and electrifying its
commercial vehicles. In the interim, Shell is working with Vital through our carbon offsetting
programme to reduce the impact of difficult to avoid emissions, in a way that aligns with Vital’s
ethos. Gary Hardaker, Executive Director at Vital said: “Driving sustainability goals forward
has always been considered a collaborative effort at Vital. When the carbon offsetting
programme was brought to our attention, knowing that we could work with Shell to reduce
our fleet’s carbon dioxide emissions made our decision a straightforward one. Shell is our
fuel card provider, and as carbon credits are directly calculated based on our fleet fuel
consumption, it allows us, and our staff, to recognise our contribution to wider
sustainability goals.”

Working towards a net-zero future
As we look towards the future of the fleet industry, with the rise of electrification and fuels like
hydrogen and LNG also growing in popularity, the industry’s shared ambition and commitment
to achieving sustainability goals is clear. While Shell Fleet Solutions continues to progress the
infrastructure, data-led solutions and alternative fuels needed to avoid and further reduce
emissions, carbon offsetting allows fleets to offset difficult to avoid emissions as they move
along their journey to decarbonisation. We are proud to be able to support them now and in
the future.

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WDECEIMNBERT20E20RCDORNITVEINNGTS

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Stay alert to the risks from winter driving
Weather can be unpredictable and severe weather conditions can arise when least expected and be
extremely dangerous if you’re on the road.

Driving is a risky business at the best of times – 10 people die on UK roads every day – so hazards
such as darkness, rain, fog, ice, and even low sunshine, only add to the danger. Use the advice below
to help you stay safe in winter.

BEFORE YOU SET OFF
Consider whether your journey is necessary – the best way to stay safe in bad weather is to stay
off the roads and use alternative means of travel if possible.
Check forecasts and traffic news – both local and national.
Consider your route – bear in mind that some types of road are particularly dangerous in certain
conditions. For example, steep country roads are treacherous in icy weather and some roads are
more susceptible to flooding and strong side winds than others.
Check your emergency kit – use a checklist reminder to ensure your vehicle is properly stocked.
Check tyres – tread depth should be at least 3mm to be safe in wet or icy conditions and tyres
should be inflated to the pressure recommended by the manufacturer.
Check lights and wipers – ensure they are fully functioning.
Clean windscreen, windows and mirrors – ensure they are totally clear of snow, ice or steam.
Plan your journey – try to stick to major routes, give yourself plenty of time and allow for possible
hold-ups.
Inform someone – of your intended route and time of arrival.
Ensure you’re fit to drive – it’s crucial to ensure that your driving is not impaired by drink, drugs,
medicine, stress, tiredness or a distraction like a mobile phone at any time of year, but you
especially need to be focused and fit to drive in adverse conditions.

BASIC PRINCIPLES FOR DRIVING IN BAD WEATHER
The best way to be safe in extremely bad weather is to avoid driving at all. But bad weather can be
unpredictable and it’s common to get caught out while on the road. These basic safe driving principles
apply in all adverse conditions:
·

Slow right down – if visibility is poor or the road is wet or icy, it will take you longer to react to
hazards and your speed should be reduced accordingly.
Maintain a safe gap behind the vehicle in front – stopping distances are double in the wet and
ten times greater in icy weather. The gap between you and the vehicle in front is your braking
space in a crisis.
Look out for vulnerable road users – be aware that people on foot, bicycles, motorbikes and
horses are harder to spot in adverse weather and in the dark. Drive as though someone could step
out in front of you at any time.

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Look out for signs warning of adverse conditions – including fixed signs, such as those warning of
exposure to high-winds, and variable message signs on motorways that warn of fog, snow, and
which may display temporary slower speed limits.
Stay in control – avoid harsh braking and acceleration and carry out manoeuvres slowly and with
extra care.
Use lights – put lights on in gloomy weather, when visibility is reduced. Use front and rear fog
Lights in dense fog.

DRIVING IN SPECIFIC CONDITIONS
The advice above applies in most bad weather conditions, but it’s wise to have an understanding of
how best to handle specific conditions.
Snow, ice and slush

Make sure the windscreen and back and side windows are thoroughly de-iced on the outside and
de-steamed on the inside before setting off – don’t simply clear a ‘porthole’ to look through.
If snow or hail is falling, use wipers to keep the windscreen clear.
Maintain at least a 10-second gap between you and the vehicle in front. It takes 10 times further to
stop in icy conditions than on a dry road.
Use the highest gear possible to avoid wheel spin, but taking care not to let your speed creep up.
Brake gently to avoid locking the wheels. Get into a low gear earlier than normal and allow the
speed of the vehicle to fall gradually.
Take corners very slowly and steer gently and steadily, rather than with jerky movements, to avoid
skidding.
Never brake if the vehicle skids. Instead, ease off the accelerator and steer slightly into the
direction of the skid until you gain control.

WARNING! Look out for winter vehicles
Maintain a safe distance behind gritter vehicles. These travel at speeds of up to 40mph and spread
salt across all lanes of carriageways. Do not attempt to overtake them.
Maintain a safe distance behind snowploughs. These can throw up large amounts of snow

Rain and flooding
Maintain at least a four-second gap between you and the vehicle in front.
Adjust wiper speed appropriately to keep the windscreen clear.
When there is water on the road, look out for the steering becoming unresponsive, which can
happen if water prevents the tyres from gripping. If this occurs, ease off the accelerator and
gradually slow down. If possible, pull over somewhere safe until the rain stops and water drains
away.
Follow the advice above under ‘snow, ice and slush’ on gentle steering and braking to avoid
skidding
Never attempt to cross a flooded road if unsure how deep it is – only cross if you can see the road
through the water. Many vehicles will be damaged if you drive through just a few inches of water
and some vehicles will float in just two feet.

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BREAKDOWN AND EMERGENCY PROCEDURES
What to do in a motorway breakdown:

Put on hazard lights and pull onto the hard shoulder as
far away from the traffic as possible.
Put on warm clothing if necessary and a high-visibility
vest over the top. This should be stored
inside the vehicle, rather than in the boot, so you can
put it on before getting out of the vehicle.
Leave the vehicle immediately by the passenger door.
Never attempt to fix your vehicle yourself at the
roadside.
Never put out a warning triangle on a dual carriageway
– walking along the hard shoulder to do so is too risky.
Call for breakdown assistance, using a mobile phone if
you know your location, or using a roadside
emergency phone, so your location will be known by
the phone you use. Small posts at the side of the road
will indicate the direction of the nearest phone. If it’s
necessary to walk to an emergency phone, walk along
the bank if you can, or as far away from the traffic as
possible.
Wait for help well up on the verge away from the hard
shoulder.
Never wait inside the vehicle as you risk being hit from
the rear at high speed.

What to do if stuck or stranded in severe weather:
Do not spin the wheels if stuck in snow. If it is safe to
get out of the vehicle without risk from fast-moving
traffic, use some old carpet (or sand, salt or gravel if
available) around the drive wheels to give them
something to grip to try to pull away.
If waiting in the vehicle, keep warm by running the
engine and heater every ten minutes.
Guard against carbon monoxide poisoning from
exhaust fumes by ensuring the exhaust pipe is clear of
snow and opening a downwind window for ventilation.
If stranded for a long period, keep moving to maintain
circulation, but avoid over-exertion as cold weather
puts added strain on the heart. Shovelling snow or
pushing a car in deep snow should be avoided.

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DON'T PUT YOUR SENTINEL COMPENTENCIES AT RISK!
Network Rail and Vital Human Resources Ltd have a zero tolerance approach to any
individual attending work whilst under the influence of drugs and/or alcohol In
consideration of this please read Network Rail guidance concerning CBD Oil below

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PAGE 16

RSSB - Rule Briefing Leaflet Issue 34
Handbooks effective 5th December 2020

For prior notification, the following Handbooks will be reissued to come into
effect on 5th Dec 2020:

Handbook 1 General duties and track safety for track workers

Handbook 6 General duties of an individual working alone (IWA)

Handbook 7 General duties of a controller of site safety (COSS)

Handbook 11 Duties of the person in charge of the possession (PICOP)

Handbook 12 Duties of the engineering supervisor (ES) or safe work leader (SWL) in
a possession

Handbook 19 Work on signalling equipment - duties of the signalling technician

Handbook 20 General duties of a safe work leader (SWL) working outside a
possession

Handbook 1 General duties and track safety for track workers

KEY CHANGE

Section 2.4 Travelling in driving cabs has been expanded to include new arrangements that
have been introduced for cab pass holders and drivers. Anyone with a cab pass wishing to
travel in the cab of a freight train that contains high consequence dangerous goods will also
have to have additional written permission from the train operating company to travel in the
cab.

DETAIL OF CHANGES
Section headings in bold relate to issue 4 of Handbook 1.
2 General instructions
2.4 Travelling in driving cabs

This section has been expanded to include new arrangements that have been introduced for
cab pass holders and drivers. A cab pass holder wishing to travel in the cab with the driver is
to tell the driver the reason why this is necessary.
If the cab pass indicates that the holder has a personal track safety competence but the
holder does not have all the necessary equipment to go on or near the line, the driver must
be told this when entering the cab.
A cab pass holder wishing to travel in the cab of a freight train that contains high
consequence dangerous goods must also have additional written permission from the train
operating company to travel in the cab.

Page 1 of 5

RSSB - Rule Briefing Leaflet Issue 34
Handbooks effective 5th December 2020

A cab pass holder must check with the driver whether any mobile electronic devices require
to be switched off before entering the cab.

Handbook 6 General duties of an individual working alone (IWA)

KEY CHANGES

A new section 2.5 has been introduced as a result of introduction of a new crossing the line
procedure. When an IWA wishes to cross no more than four running lines or pass by a
structure that limits clearance, this provides a simpler alternative to a line blockage. This can
only be used at locations that have been approved and details provided to the signaller, and
by individuals permitted to use it whose names have been supplied to the signaller.
Communication must be by mobile phone. Signals are not placed to danger and permission
can be given only if there is enough time for the line to be crossed before a train will
approach. The person requesting use of the procedure remains in contact with the signaller
until the line has been crossed or the structure passed by.
As a result of the introduction of protection zones (PZ), another method of blocking the line is
that the IWA's site of work is within a PZ, and a safe system of work has been agreed by the
IWA with the engineering supervisor (ES) or safe work leader (SWL) who has set up the PZ.
This is referred to in section 3.2.

DETAIL OF CHANGES
Section headings in bold relate to issue 5 of Handbook 6.
2 Work that you can do without the line being blocked
2.5 Crossing the line procedure

This is a new section that describes this new procedure so far as an IWA is concerned.

3 Work that needs the line to be blocked
3.2 Before starting work that affects the safety of the line

This section has been changed to include the site of work being within a PZ as an additional
means of being able to consider a line as being blocked.

Handbook 7 General duties of a controller of site safety (COSS)

KEY CHANGES

A new section 2.3 has been introduced as a result of introduction of a new crossing the line
procedure. When a COSS working alone or with a group wishes to cross no more than four
running lines or pass by a structure that limits clearance, this provides a simpler alternative to
a line blockage. This can only be used at locations that have been approved and details
provided to the signaller, and by individuals permitted to use it whose names have been
supplied to the signaller. Communication must be by mobile phone. Signals are not placed
to danger and permission can be given only if there is enough time for the line to be crossed
before a train will approach. The person requesting use of the procedure remains in contact
with the signaller until the line has been crossed or the structure passed by.
As a result of the introduction of protection zones (PZ), another method of blocking the line is
that the COSS's site of work is within a PZ, and a safe system of work has been agreed by the

Page 2 of 5

RSSB - Rule Briefing Leaflet Issue 34
Handbooks effective 5th December 2020

COSS with the engineering supervisor (ES) or safe work leader (SWL) who has set up the PZ.
This is referred to in sections 3.2 and 4.4.

DETAIL OF CHANGES
Section headings in bold relate to issue 6 of Handbook 7.
2 Work that you can do without the line being blocked
2.3 Crossing the line procedure

This is a new section that describes this new procedure so far as a COSS is concerned.

3 Work that needs the line to be blocked
3.3 Before starting work

This section has been changed to include the site of work being within a PZ as an additional
means of being able to consider a line as being blocked.

4 Working with a group
4.4 Blocking the line

This section has been changed to include the site of work being within a PZ as an additional
means of being able to consider a line as being blocked.

Handbook 11 Duties of the person in charge of the possession (PICOP)

KEY CHANGES

When a possession is taken around an engineering train or on-track machine (OTM), the train
can be standing at a flexible train arrival point (FTAP) marked by a lineside sign. This allows a
train to be positioned closer to the site of work than it would be at the nearest signal or block
marker. Section 4.2 has been changed to refer to this.
The rules have been changed to allow an engineering supervisor (ES) or safe work leader
(SWL) to give up a work site whilst an engineering train or OTM is standing within the work
site at the signal or block marker where it is planned to be when the possession is given up
around it. The ES or SWL will tell the driver what is happening and the driver will tell the
signaller when the train or OTM is at the signal or block marker. After this, the present rules
are unchanged, and the PICOP will tell the driver when the possession is given up, after which
the train or OTM cannot move until the signaller gives permission. Section 12.1 has been
changed. By adopting this new rule, it is possible to reduce the movements that have to be
made on a line that is still under possession.

DETAIL OF CHANGES
Section headings in bold relate to issue 7 of Handbook 11.
4 Taking the possession
4.2 Taking possession around one or more engineering trains

This section has been changed to allow the train concerned to be standing at a FTAP as an
alternative to a signal or block marker.

12 Giving up the possession
12.1 Making sure the work is complete

This section has been changed to allow a train to be standing within a work site when the
work site is given up.

Page 3 of 5

RSSB - Rule Briefing Leaflet Issue 34
Handbooks effective 5th December 2020

Handbook 12 Duties of the engineering supervisor (ES) or safe work leader (SWL)
in a possession

KEY CHANGES

When a work site is set up or extended around an engineering train or on-track machine
(OTM), the train can be standing at a flexible train arrival point (FTAP) marked by a lineside
sign. This allows a train to be positioned closer to the site of work than it would be at the
nearest signal or block marker. Section 3.2 has been changed to refer to this.
The rules have been changed to allow an engineering supervisor (ES) or safe work leader
(SWL) to give up a work site whilst an engineering train or OTM is standing within the work
site at the signal or block marker where it is planned to be when the possession is given up
around it. The ES or SWL will tell the driver what is happening and the driver will tell the
signaller when the train or OTM is at the signal or block marker. After this, the present rules
are unchanged, and the PICOP will tell the driver when the possession is given up, after which
the train or OTM cannot move until the signaller gives permission. Section 10.3 has been
changed to refer to this. By adopting this new rule, it is possible to reduce the movements
that have to be made on a line that is still under possession.
New rules have been introduced in a new section 11 to describe how an ES or SWL can set up
a protection zone (PZ) as an alternative to a possession when no more than one engineering
train and one OTM are required to carry out work. This only applies when the details have
previously been published in the Weekly Operating Notice or Engineering Notice and only to
certain types of train. The ES or SWL sets up the PZ with the signaller, a protecting signal is
kept at danger, with additional protection by means of a track circuit operating device
(T-COD) or disconnection. An exit signal beyond the PZ will be kept at danger. The PZ can be
taken round an engineering train, which can be standing at an FTAP, or the engineering train
or OTM can be allowed to pass the protecting signal at danger after the PZ is set up. When
necessary, signals within the PZ can be passed at danger, or wrong-direction movements
made, as long as this has been agreed with the signaller when the PZ is set up. An OTM can
subsequently be allowed to enter the PZ. The ES or SWL will authorise movements within the
PZ. When an engineering train or OTM is to leave the PZ, the driver will be instructed to move
to the end of the PZ and contact the signaller, who will give the driver permission to proceed.
These arrangements allow a quicker transition from 'open railway' to 'work site' or the
reverse with fewer safety-critical communications, and less need for employees to be
trackside to place and remove protection.

DETAIL OF CHANGES
Section headings in bold relate to issue 7 of Handbook 12.
3 Setting up the work site
3.2 Setting up or extending the work site around one or more engineering trains

This section has been changed to allow the train concerned to be standing at a FTAP as an
alternative to a signal or block marker.

10 Giving up the work site
10.3 When every COSS or IWA no longer needs protection

Page 4 of 5

RSSB - Rule Briefing Leaflet Issue 34
Handbooks effective 5th December 2020

This section has been changed to allow a train to be standing within a work site when the
work site is given up.

11 Protection zones

This is a new section containing the rules that apply when an ES or SWL sets up a PZ.

Handbook 19 Work on signalling equipment - duties of the signalling technician

KEY CHANGE

As a result of the introduction of protection zones (PZ), that the work will be carried out
within a PZ is now another situation in which a Form RT3187 does not have to be completed.

DETAIL OF CHANGE
Section headings in bold relate to issue 3 of Handbook 19.
1 General
1.5 Using a Signal Engineering Work form (RT3187)

This rule has been changed to include work within a PZ as another situation in which it is not
necessary to complete Form RT3187.

Handbook 20 General duties of a safe work leader (SWL) working outside a
possession
KEY CHANGE

A new section 2.3 has been introduced as a result of introduction of a new crossing the line
procedure. When an SWL working alone or with a group wishes to cross no more than four
running lines or pass by a structure that limits clearance, this provides a simpler alternative to
a line blockage. This can only be used at locations that have been approved and details
provided to the signaller, and by individuals permitted to use it whose names have been
supplied to the signaller. Communication must be by approved equipment. Signals are not
placed to danger and permission can be given only if there is enough time for the line to be
crossed before a train will approach. The person requesting use of the procedure remains in
contact with the signaller until the line has been crossed or the structure passed by.

DETAIL OF CHANGES
Section headings in bold relate to issue 2 of Handbook 20.
2 Work that you can do without the line being blocked
2.3 Crossing the line procedure

This is a new section that describes this new procedure so far as an SWL is concerned.

Page 5 of 5

Electronic Rail Safety Handbooks
by email

Vital is distributing Handbooks using a new email (3) The ‘Acknowledge Handbook’ page requires you to
process to get new and updated rules to you quicker click on link ‘View Handbook’ before clicking on the
and help you acknowledge receipt using a simple ‘Acknowledge’ <button> to change it from N (No) to
button. There is also a benefit to the environment Y (Yes). Then click the ‘Save’ <button>.
avoiding the use of paper and postage.

The simple steps for receiving Handbooks…

(1) You will be notified by SMS Message, in advance,
when you are due to receive an email. Please check
your email inbox after receiving the SMS.

(2) An email will arrive in your email inbox from
[email protected].

The email will ask you to click on link ‘Your new Your new Handbooks are listed in the scroll page
handbooks’. The link opens a page that will display titled ‘Unacknowledged Handbooks’. You can view
your Handbooks. each individual Handbook by clicking on the ‘View
Handbook’ link within each Handbook section.

Please note: To view Handbooks on a mobile device,
you may need to download PDF Viewer.

Electronic Rail Safety Handbooks
by email

(4) Once you have read the Handbook, you must (6) Every Safety Handbook attachment will be emailed
confirm receipt of the Handbook by clicking the with the email subject titled with the Handbook
‘Acknowledge’ <button> to change it from N (No) to name.
Y(Yes).

You have the option of keeping the Safety Handbook
attachments in your email inbox or saving the
electronic attachments to your device.

(7) You can request additional copies of any Safety
Handbooks at any time from Vital Compliance by
emailing [email protected]

(5) After clicking the ‘Acknowledge’ <button> for each Note: Under the Health & Safety at Work Act you
Handbook, finish by clicking the Save <button> to must co-operate in all matters of health and safety.
confirm. Please follow these instructions and acknowledge
receipt of Handbook(s) by clicking the ‘Acknowledge’
After you have acknowledged and clicked ‘Save‘ the <button> and then clicking the ‘Save’ <button> to
Handbook(s) will be emailed to you. Each electronic confirm.
Safety Handbook will be sent in separate emails.

Thank you

DVECHEMRBERL20N20 OCTOINCTEESNTS

WWW.VITAL.UK.COM

HOODIES ON SITE

As the cold weather is now here, you are reminded that the wearing of hoodies is
forbidden. We have balaclavas and snoods that are approved for wearing under your
hard hat during the colder weather. Anybody found wearing a hoody will be asked to
remove it. If you require a balaclava or snood then please contact your local branch. This
will give them sufficient time to source and issue accordingly .

WALKING ON BALLAST

You are reminded that whilst you are on site, you must walk ballast to ballast. The weather is
getting colder and wetter as we head towards the Christmas period. As a result of this,
sleepers become slippy which can increase the risk of slips, trips and falls.

VHRL PPE

As per the Sentinel Scheme rules, only PPE displaying the Vital logo should be worn whilst
on site. If you do not have enough PPE then speak to your local off ice who will be able to
supply additional items. If you are experiencing long delays when requesting PPE then
please speak to your local HSE adviser or raise a Close Call via the Morson Close Call App
and the health and safety team will investigate the matter.

ELECTRONIC RAIL SAFETY HANDBOOKS

Vital is distributing rail safety handbooks using a new email process to get new and updated rules
to you quicker and help you acknowledge receipt using a simple button. There is also a benefit to
the environment avoiding the use of paper and postage. Please follow the guide on page 22-23 of
this newsletter. If you have any queries regarding how you will receive your new handbooks,
please email [email protected]

OSBORNE – STOP THINK NOVEMBER

The November edition of the Osborne STOP Think! Magazine can be found by accessing the
following link: https://view.publitas.com/osborne/osborne-stop-think-cascade-november-
2020-edition/page/1

PAGE 24

WDECEOMBERR 2D020SECAORNCTHENTS

WWW.VITAL.UK.COM

JUST FOR FUN! You can also play this puzzle online at
http://thewordsearch.com/puzzle/1678115/

PAGE 25

DCECLEMOBESR 2E020CCAOLNLTAEPNPTS

WWW.VITAL.UK.COM

SAFETY MATTERS

Created specifically for our workforce; a multi platform mobile app that
has been designed for users to ensure they can report a close call at
anytime and any place. 
 
FEATURES INCLUDE 

SIMPLE - Add the information to the form
provided and submit

DIRECT - All close calls reported through
the app are sent instantly to our Health
and Safety mailbox 

PHOTOGRAPH - Upload supporting
images

OFFLINE - No network connection REPORT A CLOSE CALL
required - use the app anywhere 0161 836 7200
 
www.closecallnow.com
SAFETY MATTERS
THE CLOSE CALL REPORTING APP 

Available to download NOW!

PAGE 26

ODECFEMFBIERC20E20SCONTENTS

WWW.VITAL.UK.COM

Manchester (Head Office) Abercynon Bellshill
tel 0161 836 7000 tel 01443 809 950 tel 01698 840 950
email [email protected] email [email protected] email [email protected]
The Mill, G16/17 Ty Cynon, Dalziel House, Ground Floor,
South Hall Street, Navigation Park, Strathclyde Business Park,
off Ordsall Lane, Abercynon, Lark Way, Bellshill,
Salford, Manchester, CF45 4SN Lanarkshire,
M5 4TP ML4 3RB

Birmingham  Cardiff Crewe
tel 0121 809 3010 tel 029 2083 9955 tel 01270 906 130
email [email protected] email [email protected] email [email protected]
F03 First Floor, The Laurels, Office 2 The Dairy,
Fairgate House, Heol Y Rhosog, Crewe Hall Farm, Old Park Road,
205 Kings Road, Springmeadows Business Park, Crewe,
Tyseley, Rumney, Cheshire,
Birmingham, Cardiff, CW1 5UE
B11 2AA CF3 2EW

Doncaster Farnham Market Rasen
tel 01302 244450 tel 01252 964 020 tel 01302 308 080
email [email protected] email [email protected] email [email protected]
First Floor Offices, Unit 10, Unit 2,
Carr House, Guildford Road Trading Estate, Gallamore Lane Ind. Estate,
Heavens Walk, Farnham, Market Rasen,
Doncaster, Surrey, LN8 3HZ
DN4 5HZ GU9 9PZ

Milton Keynes Newcastle London
tel 01908 015020 tel 0191 300 0433 tel 0203 963 5080
email [email protected] email [email protected] email [email protected]
Suite 532, Spaceworks, Unit 10,
Elder House, Benton Park Road, Canning Town Business Park,
Elder Gate, Newcastle upon Tyne, Stephenson Street,
Milton Keynes, Tyne & Wear, London,
MK9 1LR NE7 7LX E16 4SA

PAGE 27

SAFETY CNOONTTICEENSTS

DECEMBER 2020

WWW.VITAL.UK.COM

External Safety Notices
SRSA - SHARED LEARNING - Possession of Sidings
TSA - Prep4Winter
TSA - Prep4Winter Environment
Siemens - EHS Bulletin Increased Security and Personal Safety
Southern Capital Delivery - Safety Risk Barometers Period 8 2020-21
Colas Rail - Management of On Track Plant and Engineering Train Movements in
Possession

PAGE 28

SHARED LEARNING

Possession of Sidings

What Happened?

Various incidents regarding sidings
possessions with the latest incident
resulting in a Possession Irregularity

Why?

Possessions of sidings should be treated as the same as a
possession of the Line. There has been numerous occasions
where the understanding of sidings working has not been

Wahppyr?eciated in the same way as a possession of the Line

If siding is used to allow movements (enter or leave any
possession), you must agree:

With the PICOP, ES or SWL (as Recording the arrangements
appropriate) and the You must record in writing
signaller or ground frame on the document provided
operator, if involved, how this by
will be done. your employer:
• which siding is affected
No movements should take • the siding-protection
place where agreement arrangements
cannot be reached with all of • the date and time the
the above. possession is taken.

Issued by: Tom Bowler HS-A3-050-04

Prep4Winter

This winter we need to look out for each other and highlight dangers to make
sure that we all get home safely every day. The TSA have produced a number of

safety briefs and material to support you

Welfare Driving Health PPE

* Booking and using * Driver Competence * Health * Keeping visible
local accommodation * Vehicle Checks * Sustenance * Keeping clean & dry
to prevent long * Low sun/ Sun glare * Keeping warm * Correct PPE
journeys * Prep4Safety

* Planning to allow
rotation of work
activities and
adequate breaks

* Adequate welfare
facilities on all sites

Look out for our material across the winter including our video from Mark Carne and
our Leadership teams highlighting the importance of Prep4Winter

Prep4Winter
ENVIRONMENT

Winter de-vegetation Ballast Anti-icing
 Make sure you leave enough time
 Make the most of the winter to complete the Ballast Anti Icing
months to de-veg around areas Environmental Site Assessment
such as access points, without
the risk of disturbing nesting • Send the completed form to
birds
[email protected].
 Other ecological risks can be uk by T-2
associated with de-vegetation  SCO will advise of next steps
(such as Tree Preservation
Orders or additional noise), Winter hibernation – Great Crested
check with your Environment Newts
Manager if you are unsure
 From November to January
Great Crested Newts are in
hibernation, making it difficult to
survey

 Remain observant for Great
Crested Newts which may be
hibernating in track ballast

 Plan jobs and surveys early
through the GRIP4Track
environmental workbook

Looking out for each other this winter

Audience: Siemens Rail Infrastructure

EHS Bulletin

Increased Security and Personal Safety

Introduction: Rail Infrastructure UK&I

The UK is currently under tighter COVID-19 restrictions, not least with Author – Jo Cornish
the 4-week lockdown in England, and the UK Government has raised the Authorised – Simon Watson
security threat level to Severe. This coincides with the darker nights and
mornings, and may have a more significant impact on those who work If you require more information about this report
over night. With less people around throughout this period everyone please contact your local EHS specialist.
needs to be more aware of the threats that they may be exposed to.

Terrorist Threat:

The Severe security threat level indicates that the UK Government
anticipates a terrorist attack is imminently likely. Everyone needs to do
their bit and remain vigilant. Targets could include transport networks
and manufacturing, so look out for anything unusual and report it
immediately. Anyone can report suspicious activity or a perceived threat
to life by either calling the Police on 999 or by contacting the Police Anti-
terrorism hotline on 0800 789321.

Risk of harassment:

As COVID-19 restrictions reduce the number of people going to work or
being in public places there may be an increased risk of harassment
(e.g. from homeless people) when working or travelling to and from work,
particularly if they are alone. Never work alone unless lone worker
protections are in place, report any issues promptly, stick to well lit areas
and look out for others.

Be Alert - Stay Safe - Report

Do state why this Alert has been issued UKI-RI-HS-TM-009
Do consult the project team prior to issue June 2020 Issue 2

Once complete:
Please send directly to your line manager for final approval

Produced By EHS Department
Siemens Mobility Limited, Rail Infrastructure
Any queries please contact your local EHS
Specialist

Restricted © Siemens Mobility Limited 2020. All Rights Reserved.
Document is UNCONTROLLED when downloaded or printed.

Southern Capital Delivery - Safety Risk Barometers Period 8 2020-21

The inner (semi-circle) barometer details the actual accidents that have occurred in the last 13 pe
details non-injury events that have been reported within the last three periods, where the score is
periods where the potential for harm could have been greater than was actual.

Risk Barometer Co

WORKING AT HEIGHT Du
acc
cab
wa

Add
sig



PEOPLE / PLANT INTERFACE 





Du
veh
A fu
wa
wa

In t
inju




1

eriods, where the score is determined by the actual harm. The outer (semi-circle) barometer
s based on the lowest potential harm that could have occurred, plus injury events in the last three

ommentary

uring the last 13 periods there has been one minor (non-lost time) accident and one minor lost-time
cident whilst working at height. In the first accident an operative working off a stepladder pulling
ble fell off and as they tried to stop the fall strained their back (Period 4). In Period 8 an operative
as climbing a scaffold ladder and slipped on a rung, falling 1-metre down and hurting their ankle.

ditionally, in the last three periods there were 47 reported events that had the potential for
gnificant injury, if not life-changing or fatal injuries. The main events were:

11 events involving mobile access towers were reported in the last 3 periods, including:
 An operative asking another operative to move the tower whilst they were still on it but being

stopped before the movement was made.
 Using towers with the brakes not applied, not all applied, or not applied correctly or using

whilst incorrectly assembled or missing parts (outriggers, bracing, platform, handrails)
A contractor using a scissor lift to transport materials, with an operative standing on the materials.
17 reports of a lack of adequate edge protection mainly relating to embankment and/or piling
activities.
9 events where individuals were not adhering to the safe system of work.
Five individuals climbing/working on vehicles without edge protection or other systems in place.

uring the last 13 periods there was one serious accident (Period 13 19/20) involving a machine /
hicle and a person, where the operative was struck by an excavator, resulting in a fractured femur.
urther accident in Period 7 (20/21) occurred when an operative lost two fingers when their hand
as run over by an engineering train whilst undertake track measurements. In period 5 (20/21) there
as also a 1-tonne dumper that overturned; however, no-one was injured.

the last three periods there were a further 55 reported events that had the potential for significant
uries. Of the main events:
Approximately a third of the events were individuals not adhering to exclusion/restricted zones by
entering these areas without permission or agreement with the plant operator/banksman whilst the
plant was in operation OR exclusion/restricted zones not being established before plant
movements were being undertaken
Of the remaining events the majority related to:
 Plant operating without banksman as detailed in the safe system of work;
 Operators not wearing seat belts or not observing on site speed limits;
 Vehicles, especially vans, not reverse parking

Page 1 of 3

Southern Capital Delivery - Safety Risk Barometers Period 8 2020-21

The inner (semi-circle) barometer details the actual accidents that have occurred in the last 13 pe
details non-injury events that have been reported within the last three periods, where the score is
periods where the potential for harm could have been greater than was actual.

Risk Barometer Co

EXCAVATIONS

Du
exc

At f
und
pot

All
con

The
und

LIFTING OPERATIONS The
ope
the
(20
ma
the

The
ope

1

eriods, where the score is determined by the actual harm. The outer (semi-circle) barometer
s based on the lowest potential harm that could have occurred, plus injury events in the last three

ommentary

uring the last 13 periods there have been no actual accidents resulting from working with
cavations (see people and plant interface risk barometer for the Weybridge Specified RIDDOR).
face value this may also seem like a positive indicator (i.e. that excavation works are being
dertaken safely); however, in the last three periods there were 8 reported events that had the
tential for significant injuries.
of the events, except one, related to a lack of edge protection on excavations, with no other
ntrols in place, and where injury could have occurred if someone fell in.
e remaining event related to undertaking excavations without a permit in place, nor having
dertaken any scans prior to starting work.

ere has been one minor accident (Period 6 20/21) within the last 13 periods relating to lifting
erations where an individual, not involved with the operation, entered the exclusion zone to prevent
e load striking a structure, and subsequently broke a couple of bones in a thumb. During period 7
0/21) there was one significant close call where during the lift of a store’s container, with a HIAB,
aterials shifted causing the balance to change. This resulted in the outriggers on the opposite side of
e HIAB to raise off the ground, potentially leading to HIAB overturning, before the lift stabilised.
ere were a further 8 events reported that had the potential for significant injuries, mainly relating to
eratives entering restricted areas without authority whilst lifts were taking place.

Page 2 of 3

Southern Capital Delivery - Safety Risk Barometers Period 8 2020-21

The inner (semi-circle) barometer details the actual accidents that have occurred in the last 13 pe
details non-injury events that have been reported within the last three periods, where the score is
periods where the potential for harm could have been greater than was actual.

Risk Barometer Co

ELECTRICITY

Du

In t
pot

An
ent
the

1

eriods, where the score is determined by the actual harm. The outer (semi-circle) barometer
s based on the lowest potential harm that could have occurred, plus injury events in the last three
ommentary
uring the last 13 periods there have been no actual electrical accidents reported.
the last three periods (none identified in Period 6 and 7) there was only 1 event that had the
tential for significant injury.

on-site electrical team was identified as having drilled into the back of a DCCB module / cable
try box point to install the gland pack. This activity is generally undertaken with an isolation due to
e close proximity of live cables (650 to 750v DC) within the module

Page 3 of 3

MANAGEMENT OF ON TRACK PLANT
AND ENGINEERING TRAIN

MOVEMENTS IN POSSESSION

A - Corporate ENG – A3- 011 C - Contract
Manual Issue 1 Guidance

November 2020

B - Divisional

Infrastructure

Procedure

Produced by Approved by

Name: Mandela Govera Name: Will Bryant
Job title: Professional Head - Track Job title: Operations Director

This document is the property of Colas Rail

Issue: 1 A Corporate
Date: Nov 2020 B Divisional
Page 2 of 9 C Contract

MANAGEMENT OF ON TRACK PLANT AND ENGINEERING TRAIN MOVEMENTS IN
POSSESSION

Issue record

This document will be updated when necessary by distribution of a complete replacement.

Amended or additional parts of revised pages will be marked by a vertical black line in the
margin. The briefing notes will detail any text removal from the document.

Issue Date Comments/Remarks Issued by
Mandela Govera
1 November 2020 First Issue

Issue: 1 A Corporate
Date: Nov 2020 B Divisional
Page 3 of 9 C Contract

MANAGEMENT OF ON TRACK PLANT AND ENGINEERING TRAIN MOVEMENTS IN
POSSESSION

Contents

1. Purpose .................................................................................................................... 3
2. Scope... ……………………………………………………………………………………….3
3. Definitions…………………………………………………………………………………...3
4. Relevant Standards ............................................................................................... .3
5. Competency ............................................................................................................. 3
6. Risk from Train and OTP Movements .................................................................... 4
7. Communication of Train Movements ..................................................................... 6
8. Exclusion Zone Around Engineering Trains.......................................................... 7
9. Exclusion Zone Around On - Track Plant............................................................... 7
10. Monitoring Arrangements ....................................................................................... 8

Issue: 1 A Corporate
Date: Nov 2020 B Divisional
Page 4 of 9 C Contract

MANAGEMENT OF ON TRACK PLANT AND ENGINEERING TRAIN MOVEMENTS IN
POSSESSION

1. Purpose

The purpose of this procedure is to document the process for managing on track
plant and engineering train movements in a possession to reduce the risk of
incidents. This procedure aligns with the requirements of Network Rail standard
NR/L2/OHS/019 Safety of People on or Near the Line and Rule Book Possession
Workers Manual requirements.

In addition, this procedure compliments Colas Rail’s Construction Design
Management Regulations 2015, Principal Contractor Construction Phase plan and
CDM Plan on managing risk in construction sites.

2. Scope

This document applies to all Colas Rail staff and contractors working on Colas
Rail principal contractor worksites.

3. Definitions

ES Engineering Supervisor

PICOP Person in Charge of Possession.

COSS Controller of Site Safety

MC Machine Controller

CC Crane Controller

PIC Person in Charge

SWL Safe Work Leader 1

SWL2 Safe Work Leader 2

SWM Safe Work Manager

SCO Supply Chain organisation

Engineering Includes on track machines but does not include on track plant
Train

4. Relevant Standards

This procedure complies with the requirements of the following Network Rail and
railway industry standards;

• NR/L2/OHS/019: Safety of People at work on or near the line.
• NR/L2/OHS/019 Mod 019: Planning and Working in Possession.
• NR/L2/OHS/019-IP: Planning and delivering safe work – Implementation

Principles for IP Work Instruction.
• NR/L2/RMVP/0200: Infrastructure Plant Manual
• GERM8000: Possession Workers Manual. In particular, modules

GERT8000-HB12; Duties of the Engineering Supervisor (ES) or Safe Work
Leader (SWL) in possession and,
• GERT8000-T11; Movement of engineering trains and on-track-plant under
T3 arrangements.

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5. Competency

Only staff certified as competent in line with Colas Rail Authority to Work System
shall undertake designated roles identified in this procedure. These roles include
Engineering Supervisor, Machine Controller, Controller of Site Safety, Safe Work
Leader and Safe Work Manager. The route to competency for Colas Rail staff
requires initial training, period of mentoring and assessment in line with Network
Rail’s Sentinel scheme as shown in Figure 1 below;

The Engineering Supervisor, as the person in charge of the worksite, shall check all
relevant competencies in line with this procedure before commencement of work.

Figure 1: Colas Rail Route to Competency

STANDARD COLAS RAIL ROUTE TO COMPETENCY

INITIAL Evidence of Initial training with Network Rail Approved Training Provider
TRAINING

MENTORING Evidence of mentoring by Competent Staff

ASSESSMENT Knowledge and On site Practical Assessment

COLAS RAIL Knowledge and on site practical
ATW assessments held with Colas Rail
Competency Manager. Authority to work
issued upon successful completion

Colas Rail Authority To Work (ATW) issued to successful candidate

6. Risks from Train and On Track Plant Movements

The risk from train or on track plant movements is one of the significant railway
construction risks identified in all Colas Rail Construction Phase Plans because of
the potential for serious injury or death.
It is therefore critical that mitigations and controls are documented and applied on
all worksites in a manner that assures health and safety.

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Date: Nov 2020 B Divisional
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The flow chart below shows the process by which these risks are documented and
communicated to all staff on Colas Rail construction sites.

Train / On Track Plant Risk Flow Chart

Construction Phase Plan Train and on track plant movement
risk documented in the Construction

Phase Plan.

Transferred to
WPP

Work Package Plan Detailed mitigations and controls
documented in the WPP if the risk

applies to site of work

Transferred to
TBS

Task Briefing Sheets Risk transferred to Task Briefing sheet
if it applies for briefing to staff

Please also refer to risk assessment reference number RA-PLA-005 available
on Colas Rail Document Management System

7. Communication of Train Movements to those working in and around
Engineering Trains.

• The Engineering Supervisor or delegated nominated competent person shall
ensure all staff are standing clear of the train before authorising any train
movements.

• The COSS / SWL in charge of a work group working on or near the engineering
train shall have direct radio contact with person in charge of authorising
engineering train movements.

• Every COSS or person in charge of machines must have a radio so they can hear
communication regarding train movements.

• The Engineering Supervisor or nominated competent person in charge of train
movement shall advise the train driver to sound the horn before each move to alert
staff.

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Date: Nov 2020 B Divisional
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• The person authorising train movements shall contact all COSSes with a work
group working near engineering trains advising of intended movement. The COSS
in charge of a work group working near an engineering train shall repeat the
message and confirm all staff have stood back at a safe distance.

• The COSS should not return his/her group to work until confirmation that the train
movement is completed.

• Staff shall only return to work when advised by the COSS that it is safe to do so.
• The COSS should always be in contact with everybody signed in with him / her. If

a member of staff needs to leave the work party they are in, they shall sign in with
another COSS where they are working.
• The Engineering Supervisor and nominated competent person in charge of train
movements must always use a dedicated radio channel for train movement
communications.

Additional steps for tilting wagons

• SCO tilting train operatives shall isolate all tilting wagons between train
movements when they are working on them.

• SCO must receive confirmation in advance of delivery that the Engineering
Supervisor in charge of train movements has understood and signed for the
Safe Work Pack.

8. Exclusion Zone around Engineering Trains

• All staff shall maintain an exclusion zone around engineering trains.
• This exclusion zone shall be a minimum of 1.25m from the side of any train

and 20m from its front and rear as shown below;

• Where any staff need to work within the exclusion zone the COSS of the
workgroup shall contact the person in charge of train movements to seek
permission.

• The exclusion zone will not apply to technical staff working on tamping
machines and or dynamic track stabilisers who should at all times
communicate their movements with the operator when working in and
around the machines to ensure their safety.

• The COSS / Safe Work Leader shall brief their work group on this
requirement prior to start of the shift.

9. Exclusion Zone around On Track Plant

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Date: Nov 2020 B Divisional
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MANAGEMENT OF ON TRACK PLANT AND ENGINEERING TRAIN MOVEMENTS IN
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Staff must at all times adhere to the following Life Saving Rule:

Never enter the agreed exclusion
zone, unless directed to by the
person in charge.

• A minimum of 5m exclusion zone shall be maintained from any plant. The
machine controller may increase the exclusion zone depending on activity
to take into account load and attachments.

• Duplex communication must be in use with operator / MC/CC at all times.
• Before you work in the vicinity of a machine you must first make contact with

the machine controller (MC) or crane controller (CC)
• The MC/CC will inform you if you can work in that particular area
• Only when you receive this authority from the MC/CC can work commence.
• Ask Before You Pass or Work!
• The machine controller must not let anyone enter the exclusion zone without

his/her permission.
• The machine controller must only allow staff to enter exclusion zone when it

is safe to do so.
• Anyone entering exclusion zone without MC/CC permission, the MC/CC

shall immediately ‘stand down’ the machine and report incident to Person in
Charge and Site Manager. In addition, a close call must be raised on the
CARL App.

Green Zone: All staff (including MC/CC
where possible) must remain in this zone
until authorised by MC/CC.

Red Zone: Entry prohibited unless
permission granted by MC/CC. The machine
must be completed isolated with arm and
attachments grounded. Where this is
unavoidable the activity must be carefully
risk assessed and robust mitigation agreed
(e.g ensuring minimum time spent in zone)

Hatched Area: Typical line of site for
operator.

10. Monitoring Arrangements

The Programme Delivery Manager organisation shall monitor adherence to this
procedure on all sites and report non-compliances through Colas Rail’s CARL App.
Specific checks on engineering train and on track plant movements shall be
included in the Safety Inspection section of CARL app under, ‘Monitoring of train
working activity’.

Issue: 1 A Corporate
Date: Nov 2020 B Divisional
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