PMBOK Guide Fifth Edition

Project Management Institute

A Guide to the Project
Management Body of Knowledge

(PMBOK® Guide) – Fifth Edition

Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

Library of Congress Cataloging-in-Publication Data
A guide to the project management body of knowledge (PMBOK® guide). -- Fifth edition.

pages cm
Includes bibliographical references and index.
ISBN 978-1-935589-67-9 (pbk. : alk. paper)
1. Project management. I. Project Management Institute. II. Title: PMBOK guide.
HD69.P75G845 2013
658.4’04--dc23
2012046112

ISBN: 978-1-935589-67-9

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Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

TABLE OF CONTENTS

Table of Contents

1. Introduction...................................................................................................................... 1
1.1 Purpose of the PMBOK® Guide................................................................................. 2
1.2 What is a Project?....................................................................................................... 3
1.2.1. The Relationships Among Portfolios, Programs, and Projects..................... 4
1.3 What is Project Management?.................................................................................... 5
1.4 Relationships Among Portfolio Management, Program Management, Project
Management, and Organizational Project Management............................................ 7
1.4.1 Program Management.................................................................................... 9
1.4.2 Portfolio Management..................................................................................... 9
1.4.3 Projects and Strategic Planning................................................................... 10
1.4.4 Project Management Office.......................................................................... 10
1.5 Relationship Between Project Management, Operations Management, and
Organizational Strategy............................................................................................. 12
1.5.1 Operations and Project Management........................................................... 12
1.5.2 Organizations and Project Management...................................................... 14
1.6 Business Value.......................................................................................................... 15
1.7 Role of the Project Manager...................................................................................... 16
1.7.1 Responsibilities and Competencies of the Project Manager....................... 17
1.7.2 Interpersonal Skills of a Project Manager.................................................... 17
1.8 Project Management Body of Knowledge................................................................ 18

2. ORGANIZATIONAL INFLUENCES AND PROJECT LIFE CYCLE............................................... 19
2.1 Organizational Influences on Project Management................................................. 20
2.1.1 Organizational Cultures and Styles.............................................................. 20
2.1.2 Organizational Communications.................................................................. 21
2.1.3 Organizational Structures............................................................................. 21
2.1.4 Organizational Process Assets..................................................................... 27
2.1.5 Enterprise Environmental Factors................................................................ 29

©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition I
Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412

This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

TABLE OF CONTENTS

2.2 Project Stakeholders and Governance..................................................................... 30
2.2.1 Project Stakeholders..................................................................................... 30
2.2.2 Project Governance....................................................................................... 34
2.2.3 Project Success............................................................................................. 35

2.3 Project Team.............................................................................................................. 35
2.3.1 Composition of Project Teams...................................................................... 37

2.4 Project Life Cycle....................................................................................................... 38
2.4.1 Characteristics of the Project Life Cycle...................................................... 38
2.4.2 Project Phases............................................................................................... 41

3. PROJECT MANAGEMENT PROCESSES................................................................................ 47
3.1 Common Project Management Process Interactions............................................... 50
3.2 Project Management Process Groups...................................................................... 52
3.3 Initiating Process Group............................................................................................ 54
3.4 Planning Process Group............................................................................................ 55
3.5 Executing Process Group.......................................................................................... 56
3.6 Monitoring and Controlling Process Group.............................................................. 57
3.7 Closing Process Group.............................................................................................. 57
3.8 Project Information.................................................................................................... 58
3.9 Role of the Knowledge Areas.................................................................................... 60

4. PROJECT INTEGRATION MANAGEMENT.............................................................................. 63
4.1 Develop Project Charter............................................................................................ 66
4.1.1 Develop Project Charter: Inputs.................................................................... 68
4.1.2 Develop Project Charter: Tools and Techniques........................................... 71
4.1.3 Develop Project Charter: Outputs................................................................. 71
4.2 Develop Project Management Plan........................................................................... 72
4.2.1 Develop Project Management Plan: Inputs.................................................. 74
4.2.2 Develop Project Management Plan: Tools and Techniques......................... 76
4.2.3 Develop Project Management Plan: Outputs................................................ 76

II ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition

Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

TABLE OF CONTENTS

4.3 Direct and Manage Project Work.............................................................................. 79
4.3.1 Direct and Manage Project Work: Inputs..................................................... 82
4.3.2 Direct and Manage Project Work: Tools and Techniques............................ 83
4.3.3 Direct and Manage Project Work: Outputs................................................... 84

4.4 Monitor and Control Project Work............................................................................ 86
4.4.1 Monitor and Control Project Work: Inputs.................................................... 88
4.4.2 Monitor and Control Project Work: Tools and Techniques........................... 91
4.4.3 Monitor and Control Project Work: Outputs................................................. 92

4.5 Perform Integrated Change Control.......................................................................... 94
4.5.1 Perform Integrated Change Control: Inputs................................................. 97
4.5.2 Perform Integrated Change Control: Tools and Techniques........................ 98
4.5.3 Perform Integrated Change Control: Outputs............................................... 99

4.6 Close Project or Phase............................................................................................ 100
4.6.1 Close Project or Phase: Inputs.................................................................... 102
4.6.2 Close Project or Phase: Tools and Techniques........................................... 102
4.6.3 Close Project or Phase: Outputs................................................................. 103

5. PROJECT SCOPE MANAGEMENT....................................................................................... 105

5.1 Plan Scope Management......................................................................................... 107
5.1.1 Plan Scope Management: Inputs................................................................ 108
5.1.2 Plan Scope Management: Tools and Techniques....................................... 109
5.1.3 Plan Scope Management: Outputs............................................................. 109

5.2 Collect Requirements.............................................................................................. 110
5.2.1 Collect Requirements: Inputs..................................................................... 113
5.2.2 Collect Requirements: Tools and Techniques............................................ 114
5.2.3 Collect Requirements: Outputs................................................................... 117

5.3 Define Scope............................................................................................................ 120
5.3.1 Define Scope: Inputs................................................................................... 121
5.3.2 Define Scope: Tools and Techniques.......................................................... 122
5.3.3 Define Scope: Outputs................................................................................. 123

©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition III
Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412

This copy is a PMI Member benefit, not for distribution, sale, or reproduction.

TABLE OF CONTENTS

5.4 Create WBS.............................................................................................................. 125
5.4.1 Create WBS: Inputs..................................................................................... 127
5.4.2 Create WBS: Tools and Techniques............................................................ 128
5.4.3 Create WBS: Outputs................................................................................... 131

5.5 Validate Scope......................................................................................................... 133
5.5.1 Validate Scope: Inputs................................................................................ 134
5.5.2 Validate Scope: Tools and Techniques....................................................... 135
5.5.3 Validate Scope: Outputs.............................................................................. 135

5.6 Control Scope.......................................................................................................... 136
5.6.1 Control Scope: Inputs.................................................................................. 138
5.6.2 Control Scope: Tools and Techniques......................................................... 139
5.6.3 Control Scope: Outputs............................................................................... 139

6. PROJECT TIME MANAGEMENT.......................................................................................... 141
6.1 Plan Schedule Management.................................................................................. 145
6.1.1 Plan Schedule Management: Inputs........................................................... 146
6.1.2 Plan Schedule Management: Tools and Techniques.................................. 147
6.1.3 Plan Schedule Management: Outputs........................................................ 148
6.2 Define Activities....................................................................................................... 149
6.2.1 Define Activities: Inputs.............................................................................. 150
6.2.2 Define Activities: Tools and Techniques..................................................... 151
6.2.3 Define Activities: Outputs........................................................................... 152
6.3 Sequence Activities................................................................................................. 153
6.3.1 Sequence Activities: Inputs........................................................................ 154
6.3.2 Sequence Activities: Tools and Techniques............................................... 156
6.3.3 Sequence Activities: Outputs...................................................................... 159
6.4 Estimate Activity Resources................................................................................... 160
6.4.1 Estimate Activity Resources: Inputs........................................................... 162
6.4.2 Estimate Activity Resources: Tools and Techniques.................................. 164
6.4.3 Estimate Activity Resources: Outputs........................................................ 165

IV ©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition

Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412
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TABLE OF CONTENTS

6.5 Estimate Activity Durations..................................................................................... 165
6.5.1 Estimate Activity Durations: Inputs............................................................ 167
6.5.2 Estimate Activity Durations: Tools and Techniques................................... 169
6.5.3 Estimate Activity Durations: Outputs......................................................... 172

6.6 Develop Schedule.................................................................................................... 172
6.6.1 Develop Schedule: Inputs........................................................................... 174
6.6.2 Develop Schedule: Tools and Techniques.................................................. 176
6.6.3 Develop Schedule: Outputs......................................................................... 181

6.7 Control Schedule..................................................................................................... 185
6.7.1 Control Schedule: Inputs............................................................................. 187
6.7.2 Control Schedule: Tools and Techniques.................................................... 188
6.7.3 Control Schedule: Outputs.......................................................................... 190

7. PROJECT COST MANAGEMENT......................................................................................... 193

7.1 Plan Cost Management........................................................................................... 195
7.1.1 Plan Cost Management: Inputs................................................................... 196
7.1.2 Plan Cost Management: Tools and Techniques.......................................... 198
7.1.3 Plan Cost Management: Outputs................................................................ 198

7.2 Estimate Costs......................................................................................................... 200
7.2.1 Estimate Costs: Inputs................................................................................ 202
7.2.2 Estimate Costs: Tools and Techniques....................................................... 204
7.2.3 Estimate Costs: Outputs.............................................................................. 207

7.3 Determine Budget.................................................................................................... 208
7.3.1 Determine Budget: Inputs........................................................................... 209
7.3.2 Determine Budget: Tools and Techniques.................................................. 211
7.3.3 Determine Budget: Outputs........................................................................ 212

7.4 Control Costs........................................................................................................... 215
7.4.1 Control Costs: Inputs................................................................................... 216
7.4.2 Control Costs: Tools and Techniques.......................................................... 217
7.4.3 Control Costs: Outputs................................................................................ 225

©2013 Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition V
Licensed To: Jorge Diego Fuentes Sanchez PMI MemberID: 2399412

This copy is a PMI Member benefit, not for distribution, sale, or reproduction.