Electronic Time Approving Timecards

Quick Reference Card
Electronic Timecards Approving Timecards

Supervisors review, approve, and sign off on timecards at the end of a pay period. Approval indicates the supervisor has
reviewed the data and that the data is accurate.

Log In to Electronic Timekeeping System

www.purdue.edu/employeeportal

Go to the employee portal page.
Choose Electronic
Timekeeping System.
Enter Purdue Career Account
and password.
Click Login.

Use Pay Period Close Genie to Complete a Final Review of Employee Data

Click Timekeeping tab. Choose
Pay Period Close.

Select employees from Show
dropdown menu.

Select Previous Pay Period
from Time Period dropdown

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 1 of 6

Quick Reference Card
Electronic Timecards Approving Timecards

menu.
Click Refresh.

Double click Missed In-Punch
column header to sort timecards
with missed in-punches to the top
of the list.

Select employees with missing
punches or other exceptions.

 Shift+click consecutive
employee names.

 Control+click non-
consecutive employee
names.

Right click and select Timecard.
Review data.
Make necessary corrections.
Refer to Electronic Timekeeping
Editing Timecards for detailed
instructions.

Double click Employee
Approval column header to sort
employees who have not
approved their timecards.
Ask employees to approve
timecards on their last working
day of the pay period.
If they are not available to
approve or have not approved
prior to payroll run:

 View employee’s
timecard for the pay
period. (Right click
employee, choose
Timecard.)

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 2 of 6

Quick Reference Card
Electronic Timecards Approving Timecards

 Print screen (ALT +
PrntScrn).

 Paste into a Word
document (CTRL+ V).

 Have employee(s) sign
print out.

 File in the business office
in case of audit.

Click Save.
Note: If a timecard has unsaved
changes, the page header is
orange.

Click blue arrows to the right of
Employee name and ID to cycle
through remaining selected
timecards.

Approve an Individual Timecard

Click Timekeeping tab. Choose
Pay Period Close.

Select employees from Show
dropdown menu.
Select Previous Pay Period
from Time Period dropdown
menu.
Click Refresh.

Right click employee name and
select Timecard.

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 3 of 6

Quick Reference Card
Electronic Timecards Approving Timecards

Click Approve from the
Approvals menu.

Click Sign-Offs & Approvals
tab.
Note: This tab is not available
until a request has been
approved.

Review Approval by Manager information.

Approve Multiple Timecards

Click Timekeeping tab. Choose
Pay Period Close.

Select employees from Show
dropdown menu.
Select Previous Pay Period
from Time Period dropdown
menu.
Click Refresh.
Click Select All from Actions
menu.
Or
Select employees.

 Shift+click consecutive
employee names.

 Control+click non-
consecutive employee
names.

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 4 of 6

Quick Reference Card
Electronic Timecards Approving Timecards

Click Approve from Approvals
Menu.

Click Yes.

Verify Manager Approval
column indicates approval.
Verify that correct supervisor’s
name appears in Approved
Manager Names column.

Remove Approval
Once an employee’s timecard has been approved by a supervisor, it is locked and cannot be accessed. If any changes
need to be made, the supervisor must remove approval.

Click Timekeeping tab. Choose
Pay Period Close.

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 5 of 6

Quick Reference Card
Electronic Timecards Approving Timecards

Select employees from Show
dropdown menu.
Select Previous Pay Period
from Time Period dropdown
menu.
Click Refresh.

Select employee (s).
Right click, choose Timecard.

Select Remove Approval from
Approvals menu.
Make necessary
adjustments/edits.
Refer to Electronic Timekeeping
Editing Timecards for detailed
instructions.
Click Save if changes were made
to the timecard.
Note: If a timecard has unsaved
changes, the page header is
orange.

Re-approve timecard. (Follow
steps to approve an individual
timecard.)

Click blue arrows to the right of
Employee name and ID to cycle
through remaining selected
timecards.

© 2013 Purdue University
Last Updated 07/01/2013, SKK TLS

Page 6 of 6