WORKFLOW CHART - PAYMENT TO SADEAF

WORKFLOW FOR SADEAF PAYMENT

To prepare all supporting documents first.
(M/SCR email approval, Full set SEN Fund Application,
Attendance sheets, generated PR).

SADeaf will send LSS the invoice for verification first. Check against our
Attendance Sheets.
Note: For Attendance Sheet, to make sure title heading are the
same on both invoice and PO. This is for GR purpose in Workday
system.
Concurrently, to generate PR with the amount for the period.

Get M/SCR email approval to proceed with KRIS. (Sample
of email as shown in Annex A)
To include all these in eamil to M/SCR - Attendance
Sheets, Invoice form SADeaf and generated PR.

KRIS it once approval given by M/SCR.
All these required to be submitted in KRIS - to Laws.
(Email approval, Full set SEN Fund Application,
Attendance Sheet, invoices from SADeaf and the
generated PR).

Once PO processed, inform SADeaf to proceed with e-
invoice.
(NOTE: To know if PO is processed, go into KRIS to check
daily).

Joanna will send email regarding payment.
To go into easiShare to retrieve documents. Print a
hardcopy.
Scan all documents mentioned in Point 1, send the
softcopies to Joanna first, then to mail out hardcopies.

WORKFLOW FOR SADEAF PAYMENT

ANNEX A
SAMPLE FOR EMAIL APPROVAL TO PROCEED WITH KRIS FOR SADEAF
PAYMENT
Dear Ms Diana,
I am submitting the below-mentioned supporting documents, for your vetting, for
payment to SADeaf (Note Taking / Sign Interpreter services for AABR and SFBR).

1. Attendance Sheet checked and verified. All 3 signatures by Lecturers,
Student and SADeaf coordinator in Attendance Sheet as well.
<NOTE: Attach all the Attendance Sheet(s) here>

2. Invoice(s) from SADeaf
<NOTE: Attach the Invoice(s) here>

3. New Workday codes have been used in the PR generated. (**Please insert
Program Codes accordingly - HI/VI ITE_PR0426 and PI/Learning/Social
ITE_PR0425)
<NOTE: Attach the generated PR here>

Example:

4. Once approved, I will proceed to KRIS it. Thank you.