WORKFLOW FOR MOE SUBMISSION

WORKFLOW FOR ANNEX C SUBMISSION

Scenario A: When no JAV is required.

FYI
• MOE 2nd Bi-monthly Operating Grants Claims - SEN Fund
• This has to be submitted twice a year.
• Once in July for Jan to Jun submission
• Once in Jan (next year) for Jul to Dec submission

• To keep SEN Fund Tracking up-to-date
• Get ready all / any supporting documents (softcopy) for submission

to Wendy

• Wendy from Finance will email M/SCR for SEN Fund MOE
Submission around month of July.

• To get GL Listing for our Workday Codes from Lejine.
• NOTE: This is to ensure that info from Wendy and Lejine tallies so

there is no amount not submitted.
• Fund code - ITE_DCG0001
• Cost Center - ITE_CC0122
• Spend Catergory - 284104SC
• IO (PI/Learning/Social) - ITE_PR0425
• IO (VI/HI) - ITE_PR0426

• Email to M/SCR softcopies of supporting documents and Annex C
to vet through and seek approval for submission to Wendy.

• Once approved by M/SCR, email to Wendy softcopies of
supporting documents and Annex C to vet through first, when
completed.

• Wait for Wendy to email to inform that IA has been cleared.

• Once Wendy emails to inform IA cleared, to get D/CGSCW to sign
on Annex C form.

• Scan signed copy to Wendy
• Wait for her to inform to proceed to send hardcopy to her.

WORKFLOW FOR ANNEX C SUBMISSION

Scenario B: When JAV is required.

FYI
• MOE 2nd Bi-monthly Operating Grants Claims - SEN Fund
• This has to be submitted twice a year.
• Once in July for Jan to Jun submission
• Once in Jan (next year) for Jul to Dec submission

• To keep SEN Fund Tracking up-to-date
• Get ready all / any supporting documents (softcopy) for submission to

Wendy

• Wendy from Finance will email M/SCR for SEN Fund MOE Submission
around month of July.

• To get GL Listing for our Workday Codes from Lejine.
• NOTE: This is to ensure that info from Wendy and Lejine tallies so there

is no amount not submitted.
• Fund code - ITE_DCG0001
• Cost Center - ITE_CC0122
• Spend Catergory - 284104SC
• IO (PI/Learning/Social) - ITE_PR0425
• IO (VI/HI) - ITE_PR0426

• If you notice a missing entry in the GL Listing from Lejine, inform M/SCR
about the missing entry immediately.

• Prepare JAV request form.
• (Annex A)
• Send to [email protected]
• Inform Wendy about the JAV and to include missing entry into

the MOE SEN Fund Submission
• Lily will send email to inform that JAV form has been done and

uploaded.

• At the same time, can get approval from M/SCR to email Wendy
softcopies of supporting documents and Annex C to vet through first,
when completed.

• Wait for Wendy to email to inform that IA has been cleared.

• Once Wendy emails to inform IA cleared, to get D/CGSCW to sign on
Annex C form.

• Scan signed copy to Wendy
• Wait for her to inform to proceed to send hardcopy to her.

WORKFLOW FOR ANNEX C SUBMISSION

ANNEX A – JAV Request Form

WD_EIB_Submit_Acc
ounting_Journal.xlsx