Blackthorn by-laws p.1-1 - Pitchero

Blackthorn

RUGBY FOOTBALL CLUB p.1

BY-LAWS

BY-LAW # 1 -MEMBERSHIP:

A. DEFINITIONS:

1. Playing Member:

An individual who plays the game of Rugby and actively participates in all other
Club activities.

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2. Senior Member:

An individual who has terminated as a playing member but continues as an active
participant in all phases of the Club's activities.

3. Non-Playing Member:

An individual who actively participates in all Club functions with the exception of
playing the game of Rugby.

4. Social Member:

An individual who is primarily a contributory member and is entitled to participate
in certain social functions.

5. Youth Member:

An individual who plays the game in a formal youth program and is 18 years of age
or younger.

B. MEMBERSHIP DUES:

1. Dues for the five (5) Membership Classes:

a. Playing Member— — — — — — — — — $65.00
b. Senior Member— — — — — — -— — — $35.00
c. Non-Playing Member— — — — — — — $35.00
d. Social Member— — — — — — -— — — $35.00
e. Youth Member— — — — — — — — — -$ 1.00

2. Payment - Dues will be payable on or before the second regularly scheduled game
of each season. First season Playing Member pays the dues as a Senior Member.

3. Non Payment of Dues - Members who have not settled their dues account before the
due date, will be notified twice that they are delinquent; if immediate settlement is not
made, the member will lose all Club privileges until the account is settled.

BLACKTHORN R.F.C. BY-LAWS (continue) p.2

C. NEW MEMBERSHIP:

1. Method of Application — Expression of interest to join by partic-
ipation in social and/or playing events.

2. Method Admittance — Potential member must be given verbal consent
by the Board after application has been submitted.

D. VOTING RIGHTS:

1. Playing, Non-Playing and Senior Members shall possess full voting
rights in all matters pertaining to Club business.

2. Social members shall have no voting privileges.

E. PROCESS OF VOTING:

1. Quorum to establish a quorum, thirty percent (30) of total
eligible voting members must be present at the meeting.

2. Motions:

a. Motions to change the by-laws will be published prior to the
meeting. A simple majority vote of eligible voters at the
meeting is required.

b. Voting by proxy of an eligible member for officers of by-law
changes will be done through the secretary.

3. Election of Officers — In election of officers where more than
two people are nominated and, after balloting, none received a
simple majority vote, the person or persons (in case of a tie)
receiving the lowest number of votes will be dropped. This
procedure will continue until a nominee receives a simple majority
of votes cast. Voting will be done by secret ballot.

BY- LAW #2 - BOARD OF DIRECTORS:

A. DEFINITIONS:

1. The Board of Directors will consist of the Board Chairman, the
Officers (President, Vice-President, Secretary, and Treasurer) and
two Directors at Large, with two (2) additional directors.

2. All Board members, with the exception of the Board Chairman, will
be elected by the general voting membership. The Board Chairman
will be the immediate past-president. If he/she declines or is
otherwise unable to assume these duties, a Board Chairman will be
appointed by the Board of Directors.

3. All Board members will be playing, non-playing or senior members.

4. The Board of Directors will meet at least once a month during the
regular playing season.

BLACKTHORN R.F.C. BY-IAWS (continued) p.3

B. DIRECTORS TERM OF OFFICE:

1. The term of office for all Board members, with the exception of
the Directors-at-Large, will be one (1) year.

2. The Directors-at-Large will serve for two (2) year terms. Each
will be up for election on alternate years.

NOTE:

Initial election will select one Director-at-Large for two (2)
years and the Director for one (1) year.

C. DUTIES OF THE BOARD CHAIRMAN:

•

1. He/She will conduct all Board meetings according to the agenda as
set up by the President.

2. He/She will vote on any tie vote if they occur. This will be the
only time he/she will vote.

3. He/She will offer advice and assistance wherever needed based upon
his/her previous experience as President.

D. DUTIES OF THE DIRECTORS-AT-LARGE:

The direction of certain Club activities and connittees with their
Chairman as so designated by the President, consented upon by the
entire Board.

E. A BOARD VACANCY (for any reason) :
Will be filled by the membership vote as in By-Law #1 (Section E^-
Paragraph 3) at the next annual election meeting of the membership.

F. OVERRULING OF BOARD OR IMPEACHMENT OF BOARD MEMBER:

To overrule the Board or impeach a Board member will require the
sufcroittal of a petition to the Board of fifty (50) percent of the
total voting membership to hold a special meeting for that purpose.
The submitted petition can only refer to one Board decision or one
Board impeachment. It will require a two-third's (2/3) vote of the
total voting membership to overrule the Board decision or impeach a
Board member.

G. RESIGNATIONS:

Must be submitted, in writing, to the President.

BLACKTHORN R.F.C. BY-LAWS (continued) p.4

BY-LAW #3 - OFFICERS:

A. DEFINITIONS:

1. Executive Ccnmittee will consist of the President, Vice-President,
Secretary, and Treasurer.

B. OFFICER'S DUTIES:

1. The President will be responsible for directing the overall
operation of the Club. He/she will preside over all general Club
meetings. With the Board, he/she will plan all social and playing
activities of the Club.

2. The Vice-President will be responsible for the operation of the
Club in the President's absence, and will execute whatever specif-
ic duties assigned him/her by the President.

3. The Secretary will be responsible for maintaining and filing all
Club records, e.g., general membership meeting minutes and Board
meeting minutes, in addition to any/all correspondence. He/she
will publish and mail a Club Newsletter on a periodic basis as
determined by the Board. He/she will generate and distribute a
current Club Membership Mailing List each season.

4. The Treasurer will be responsible for keeping all financial
records of the Club. He/she will file any financial reports
required by the State and/or Federal Government. He/she will
generate all dues, bills, and be responsible for dispensing Club
funds as authorized by the Board. He/she will present an
up-to-date financial report to the Club at each General Club
Meeting.

C. ELECTION OF OFFICERS:

Will take place at the Annual General Membership Election Meeting.
The date of this meeting will be fixed by the Board of Directors.

D. OFFICER'S TERM OF OFFICE:

1. Will be one (1) year.

2. Officer may succeed himself/herself.

E. OFFICER VACANCY (for any reason) :

Will be filled at the next Annual General Membership Election Meeting.

F. ORDER OF SUCCESSION:

If the President resigns or becomes incapable of fulfilling his/her
duties for any reason, the order of succession to the Presidency will
be Vice-president, Secretary, Treasurer.

G. RESIGNATIONS:

Must be submitted, in writing, to the President.

BLACKTHORN R.F.C. BY-LAWS (continued) p.5

BY-LAW #4 - APPOINTMENTS:

A. APPOINTED OFFICERS:

The Board is responsible for making all appointments to appointed
offices that are required for the proper operation of the Club.
Appointments to established appointed offices will be made at the
first Board Meeting following the Annual General Membership Election
Meeting.

B. DURATION OF APPOINTMENTS:

Officers appointed immediately after the General Membership^Election
Meeting, or appointed during the fiscal year, will hold office until
the following Annual General Membership Election Meeting.

C. ESTABLISHED APPOINTMENTS:

1. Individuals:

a. Field Captain
b. Match Secretary
c. Legal Counsel
d. Club Historian
e. Equipment Manager
f. Social Conmittee Chairman
g. Publicity Committee Chairman
h. Finance Committee Chairman
i. Central Fund Raising Connittee Chairman
j. New Membership Committee Chairman
k. Fields Committee Chairman
l. Songmaster

D. COACHING STAFF:

Will be appointed by the Board. It will consist of no more than three
individuals.

a. Duties of the Coaching Staff will include directing all phases of
team development (practice sessions, fitness, training, etc.). In
line with this, the Coaching Staff will submit to the Board a
statement as to what their objectives are for the coming season,
as well as a proposal of how they will organize the Coaching Staff
and run the practices.

E. CAPTAINS:

1. There are certain character traits that we expect to see in anyone
asked to be a Captain and his/her selection should take the
following traits into account:

a. Must command the respect of those playing.
b. Must be able to make decision quickly and effectively.
c. Must be willing to follow the instructions of the coaches.
d. Must have a through understanding of the rules and the atti-

tude with which the game is played.
e. Must be certain that members know where/when they are playing.

BLACKTHORN R.F.C. BY-LAWS (continued) p.6

BY LAW #5 - SELECTION COMMITTEE:
A. DEFINITION:
1. The Selection Committee will consist of the Coaching Staff and the
Field Captains from the previous week's game.
B. DUTIES OF THE SELECTION COMMITTEE:
1. Selection of the best possible team from all qualified members.
2. Informing each individual of his/her selection.
C. CRITERION FOR SELECTION:
1. Ability to play the game.
2. Knowledge of the game.
3. Fitness.
4. Attendance at practice sessions.
5. Any and all other characteristics expected of a Rugby player such
as conduct on the field, spirit, courageousness, and coachability.