UTMSAT e-BOOK

UTM STUDENT ACTIVITY TRANSCRIPT

CTABOLE OFNTENT

01 02
Introduction UTMSAT
Rubric

03 04
UTMSAT Contact
Module

Introduction

4

T The TNCHEP Department in collaboration with UTMDigital in 2016 has provided a Student
Activity System recording platform through the UTMACAD application that has been used to
date. Accordingly, to meet the current needs and continuity of the UTMACAD system, the Stu-
dent Activity Transcript (UTMSAT) was introduced. UTMSAT is a system that will use raw data from
the UTMACAD system to facilitate the interpretation of achievement for each student.This UTMSAT
will list the categories and types of activities that each student participates in throughout their stud-
ies at the university,to be a supporting document for students’ skills in co -curricular and personali-
ty aspects and provide added value to students to use in job applications. List the categories and types
of activities that each student participates in throughout their studies at the university. To be a sup-
porting document for students’ skills in co -curricular and ethical aspects. Provide added value to stu-
dents to use in job applications. The implementation of UTMSAT applies to all FULL -TIME STU-
DENTS of UTM covering all levels of study including Diploma, Bachelor, Master and Doctorate.

5

Develop continuity of system Objective
functions

UTMACAD is available.

Complete the UTMACAD Preparation of an official
recording system to output document as an indicator of
in the form of certificates or the level of involvement for
student reference, consider-
real documents. ation of prospective employ-
ers, sponsors, Institutions of
Higher Learning and stake-

holders.

Realize the provision of
Student Activity Transcripts
other than Academic Tran-

scripts to all students

6

Student Details Student Activity Transcript
Content Display Details
Name
No. Matrix Official Transcript
Identity Card/Passport No.
Program of study Transcript Guide
Number of programs participated
Student Tendency The denominator is set at the
600 point level. However, the
List of achievements value of these points may change
and awards received. according to the requirements
and provisions set by the Senate
For the Awards/Awards category will be Standing Committee (Student
displayed as between a description in a Development)
transcript report that will explain the
student’s achievement of excellence in Student Achievement Report
any of the activity categories involved.
The overall achievement report of the student must be prepared by the As-
The student development sessing Officer, ie the Academic Advisor/Supervisor of the student either
activities that will be displayed in the form of a brief statement (custom description) or a standard state-
depend on the 9 types of ment option provided by the system.
student development
categories. 7

QR Code

For verification of the information

Student Activity Transcript
Content Display Details

e-Transcript

Without
Background

Without
Signiture
and Seal

8

Fill in the form to get official transkrip

9

All transcript applications must be Aplication
made in the UTMACAD Student
Students can choose activity they
Activity Transcript System. want to display in the transcript.

Students can view a list of Students need to make a
student activity records during self-declaration about themselves

their studies at UTM.

10

Procedure

UTMSAT official transcript application will be QR CODE
charged :

RM15.00 for Diploma,
RM 20.00 for Bachelor’s while
RM 25.00 for Master’s and doctoral
transcripts.

Receive the UTMSAT simultaneously Students who have graduated can apply
with the Academic Transcript to be sub- for a transcript through the Alumni
mitted during the Convocation Ceremo-
system. The transcript production rate is
ny. according to the additional/replacement

transcript rate.

11

UTMSAT Rubric

CATEGORIES OF STUDENT

9 DEVELOPMENT

Award and Appreciatetion

Leadership/ Association/ Club Sport & Recreation

Enterpreneurship/ Spirituality & Culture
Management
Academic Enrichment
Community Service
& Volunteering Counselling & Career
Development
Innovation/ creativity

13

Award & Appreciation

The highest recognition, victories or accolades
at various levels that indicate the non-academic
prowess, skills and excellence given to students
at various levels that are not in other categories.

“Recognition” means appreciation on contribution,
services or prizes received by a student throughout their

study, given by the University, any Organisations, the
Government or Community.

“Award” means prizes or gifts received (non-academic)
by students for their success that is recognised at the
national or international level by the University, any
Organisations, the Government or Community.

14

Leadership/ Association/ Club

Position held or appointed in an organisation,
SRC, association, club, secretariat or college

committee.

“Leadership” means behaviour that has the ability to
change the direction of an organisation, as well as to

provide effective communications with students,
appreciate social responsibility, be competitive, resilient

and confident, influential and be the starter for other
students.

“Association / Club” means a student association or
club including the SRC and Student Residential College

Committee (JKM) approved for establishment by the
University

15

Enterprenuership/ Management

Student involvement in building and applying
entrepreneurial skills and activities such as the creation/

production of something new that contributes to the
economic development of themselves and society.

“Entrepreneurship” means the awareness, appreciation,
involvement and strengthening of the minds of students
who are critical and creative thinking and able to work

in groups related to the field of entrepreneurship or
employment.

“Management” means exposure to aspects of self-man-
agement, human resources, facilities and organisations

that help improve employability skills in the job.

16

Community Service & Volunteering

Programs collaborated with associations, clubs,
NGOs that are recognized as groups or individ-
uals that contribute to the well-being of society.

“Community Service” means fieldwork carried out by
students with the local community within or outside
the country with a view to the development of the target

community.
“Volunteerism” means an activity carried out through
an organisation, team or community for the purpose of
benefiting the community carried out without coercion

and without being rewarded.

17

Innovation/ Creativity

Activities involving the invention or production
of new products and/ or improvement/ modifi-
cation of existing products/ programs (innova-
tions) for the purpose of exhibitions or compe-

titions.

“Innovation” means an action / act in introducing or
creating something new or producing an innovation
through the spark of creativity and innovative in the

modification or improvement of a program.

18

Sport & Recreation

Sports / leisure activities participated by stu-
dents in various types of participation or com-

petition.

“Sport” means physical activity performed for various
purposes such as competition, fun, development, skill

and excellence.
“Recreation” means activities planned in leisure time for

the purpose of pleasure, peace of mind, fitness and in
the form of leisure such as climbing, rowing, hiking and

others.

19

Spirituality & Culture

Activities that involve the way of life of students and so-
ciety or all aspects of thinking and behavior inherited
through the learning process and include knowledge, be-
liefs, morals, laws, customs and other abilities and habits

possessed by humans.

“Spirituality” means a continuous effort towards devel-
oping the potential of students in a comprehensive and
integrated manner to produce a balanced and harmo-
nious human being in terms of intellectual, spiritual,
emotional and physical based on faith and obedience to

God.

“Culture” means the way of life of a society, civilisation,
progress which refers to the whole way of human life in

all areas involving their efforts.

20

Academic Enrichment

Academically related learning and exposure ac-
tivities outside the lecture room.

“Academic Enrichment” means academic activities in
the form of writing, publishing, presentations, posters
and consultations outside the lecture hall that assist stu-

dents’ academic excellence.

21

Counselling & Career Development

Various activities involving students that can
increase the marketability of students such as
soft skills, career motivation, stress manage-
ment and other activities that are not included
in the previous categories that have been ap-

proved by the University.

“Counselling” means student support activities that
involve advice and guidance in the form of mentoring

and coaching.
“Career development” means developing student
competencies to increase marketability and industry

acceptance.

22

Involvement Categories

Involvement Position

HIGH COUNCIL Chairman/President/YDP, Program Director, Deputy Chairman,
Secretary, Treasurer

IMPLEMENTOR Committee, Head of Unit/Exco/Bureau/Block/Assistant Head of
Unit/Exco/Bureau/Block, Facilitator, Coach, Moderator, Referee,

Council Chairman, Prayer Reciter

PARTICIPANT Participant/Member

Level Categories

International
National/ Intervasity

State
University
Faculty/ College
Association/ Club/ Student Chapter/ Block

23

a) Participating Level

LEVEL LEADERSHIP/ COMMUNITY SERVICE & VOLUNTEERING/
ENTREPRENEURSHIP & MANAGEMENT/ INNOVATION &
CREATIVITY/ SPORTS & RECREATION/ ACADEMIC EN-
RICHMENT/ SPIRITUAL & CULTURAL/ COUNSELLING AND

CAREER DEVELOPMENT

HIGH COUNCIL IMPLEMENTOR PARTICIPANT

INTERNATIONAL 100 75 50
NATIONAL / INTERVARSITY 75 65 40
STATE 65 55 30
UNIVERSITY 55 45 20
JKM / ASSOCIATION / CLUB / STUDENT
CHAPTER / CLASS / WEEKLY 45 35 10
CO-CURRICULAR ACTIVITES
INTERNATIONAL 35 25 5
25 15 1
BLOCK

24

b) Leadership

YDP / PRESI- VICE PRESI- COMMITTEE /
DENT / CHAIR- DENT / VICE TREASURER BUREAU/ EXCO
CATEGORY MAN CHAIRMAN SECRETARY OTHERS

MPM 100 75 75 75 50 25

JKM/PERSATUAN/KE-
LAB/STUDENT CHAP-
TER 75 50 50 50 25 15

SUB KELAB (JKM/
FAKULTI)
50 25 25 25 15 10

25

c) Membership

POSITION INTERNATIONAL NATIONAL STATE
85
HIGH COUNCIL 100 70 70
55 55
HEAD OF BUREAU / EXCO 85 40 40
25
HEAD OF BUREAU / EXCO 70

MEMBER 55

26

d) Participation In Competition

LEVEL CHAMPION RUNNER-UP 2ND RUNNER-UP CONSOLATION / PARTICIPANT
OTHER AWARDS

INERNATIONAL 100 90 80 70 60
NATIONAL / INTERVAR- 90
80 80 70 60 50
SITY
STATE 70 60 50 40

UNIVERSITY 70 60 50 40 30
FACULTY / COLLEGE / 60
50 50 40 30 20
PTJ
JKM / ASSOCIATION / 40 30 20 10
CLUB / STUDENT CHAP-

TER / TEAM

27

e) Paperwork Presentor/ Writer/
Translator/ Comentor

LEVEL INDIVIDUAL GROUP
INTERNATIONAL 30 26
NATIONAL / INTERVARSITY 26 22
STATE 22 18
UNIVERSITY 18 14
FACULTY / COLLEGE / PTJ 14 10
JKM / ASSOCIATION / CLUB / STU- 10 6
DENT CHAPTER / TEAM

28

b) Research/ Inovation/ Consultation

LEVEL LEADER RESEARCHER / ASSISTANT
INTERNATIONAL 30 CONSULTANT 22
NATIONAL / INTERVARSITY 26 18
STATE 22 26 14
UNIVERSITY 18 22 10
FACULTY / COLLEGE / PTJ 14 18 6
JKM / ASSOCIATION / CLUB / 14
STUDENT CHAPTER / TEAM 10 10 2

6

29

Merit Scheme

Total Point / 600 x 4 = Activity Cumulative Point (ACP)
Total merit for 1 semester = 75 points (minimum)
Total merit for 2 semester = 150 points ( a year)
Total merit for 4 year of study = 150 x 4 years = 600 points
The following shows the achievement according to the Activity
Cumulative Points (ACP)

Activities Cumulative Points REMARK
3.30 - 4.00 Excellent
2.65 - 3.29 Very Good
2.00 - 2.64
Good

30

31

UTMSAT Module

Student Module Display (Applicant)

33

Academic Advisor/ Supervisor
Module Display (Verification)

34

ODVCSA Admin Module Display
(Approval/ Maintance/ Report)

35

ODVCSA Admin Module Display
(Approval/ Maintance/ Report)

36

37

Contact Us

PN. ILI RUWAIDA bt. MD YUSOF
EMAIL:
EN. KU NOR AIRUL AFIZUL b. KU RIYA
EMAIL:
EN. MOHD SHAHNIZAM b. MOHD AMRAN
EMAIL:

39