Adi's Adventure in Records Management

records management records management AAddii''ss AAddvveennttuurree in

Hello, I’m Adi. You’re new here, right? I’m the Record Manager at Securities Commission Malaysia. My job is to ensure all official records are organised and easily accessible. Follow along as I practice good records management as a Record Manager. 1 Issue 1: 2023 Adi's Adventure in Records Management

Hey, Hold on! Did you know what is Records Management? No? Come, let me explain to you! Records Management is the process of organizing and controlling records from creation to disposition. So, good Records Management practices can make your work life so much easier. Got it? Issue 1: 2023 2 Adi's Adventure in Records Management What is Records Management?

3 Adi's Adventure in Records Management FIN A N CIA L R E P O R T Shredding confidential information that is no longer needed, SHREDDER Not just that, proper records disposal is also important. can help protect our organization from security breaches. Did you know that good Records Management Practices can help improve efficiency and ensure compliance with legal requirements? For example, by properly organising and labelling records can help to quickly access financial records, which may need to be accessed for audits or legal purposes. Benefits of Records Management Issue 1: 2023

Records Management Requirement First, you need the right PEOPLE with the appropriate PROCESS to manage the records. Issue 1: 2023 4 Adi's Adventure in Records Management People Budget Process Equipment Tools Time Hey there, do you know Good Records Management requires 6 key resources? Next, you need the suitable EQUIPMENT and TOOLS to store and manage the records. Finally, the commitment in the form of TIME and BUDGET is required to ensure that everything is done efficiently and effectively. 6 Key Resources of Records Management: People Process Equipment Tools Time Budget

5 Adi's Adventure in Records Management Characteristics of Records Management I think, I forgot to talk about the Characteristics of Records Management. There are 4 characteristics of Records Management which are authenticity, reliability, integrity, and usability. AUTHENTICITY means that the records are genuine and trustworthy. RELIABILITY means that the records are accurate and complete. INTEGRITY means that the records are secured and protected. While, USABILITY means that the records are easy to access and use when needed. Got it? Issue 1: 2023

Life-Cycle of Records Issue 1: 2023 6 Adi's Adventure in Records Management Once records are created, they need to be used and maintained properly. That means keeping them organized and accessible But eventually, records may no longer be needed. That's when it needs to be disposed of properly, either by shredding or recycling. SHREDDER File Room And for records that are of historical or legal importance, they can be archived for future reference. Creation Use & Maintenance Disposition Did you know that records management has a lifecycle too? It all starts with the creation of records. Archive Life-cycle of Records Life-Cycle of Records Management: Creation Use and maintenance 1. 2. 3. Disposition 4. Archival

7 Adi's Adventure in Records Management So, are you more familiar with records management, now? Basically, records management is a powerful tool that can help you keep information organised and easily accessible when you need it. If you'd like to know more about good record management practices, make sure to stay tuned for the next issue! Till then, see you and Selamat Hari Raya! If you'd like to know more about good record management practices, make sure to stay tuned for the next issue! Issue 1: 2023

Adi's Adventure in Records Management Issue 1: 2023 If you'd like to know more about Records Management, do get in touch with Knowledge Management Department and we would be more than happy to assist you with all the information you need to know.