GPS Full User Guide

User guide is still in progress

How to find GPS? 2

1 Search for GPS
on Topnet

2 Click on GPS FULL USER GUIDE CONFIDENTIAL
Global Product
Standards

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Home Page 3

GPS is located in Basic information and
INcyclopedia links to all parts of GPS

are given.

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Create checklist for my project 4

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Add customer requirements 5

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Edit /modify checklist 6

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Complete checklist 7

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Upload checklist to PLM 8

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Evaluate progress/risks 9

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Design review 10

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Synthesis Tab 11

SEPTEMBER 2017  Enter Project
Information
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 Project Name
 Project Code
 Product Description
 Project Team
 Dates of Reviews

including

 Count of Blocking Points and
On-Going at each review

 Attendance of each review
 Comments for each review

GPS FULL USER GUIDE CONFIDENTIAL

Product Definition Tab – Document Initialization 12

2 Click “Initialize 3

Document” button The excel will
automatically
1 Select System connect to the online
Global Product
Type: Fuel or SCR Standards (GPS) list

located in
INcyclopedia and will
download the latest

versions of all
published standards.

4 The table will Note: After the rules are synchronized, the “Initialize Document” button will
be hidden and an “Add New Parts” button will appear for the next step.
automatically populate
with a list of all GPS FULL USER GUIDE CONFIDENTIAL
Product:Type

combinations for which
published rules exist.

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Product Definition Tab - Defining the Product 13

7 Click “Add New Parts” button

to generate rules lists.

List of all products and types 5 Enter unique names for
that have published rules in
the GPS Database at time of each part to be tracked in
this document *
document initialization.
* Part Names must follow certain
6 Enter “x” to assign rules for the document to function

products /types to the parts. properly:
No spaces, dashes (-), underscores(_)
First column (Count) automatically Indicates
the number of parts you defined for the in the part name.
specific Product:Type. Each part name must be unique and

less than 25 characters long
Names should be in CamelCase
(CapitalizeEachWordWithNoSpaces)

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Part Tabs 14
3
2
4

1

1. A tab will created and named for each part defined in the previous step
2. Reminder of the type of System and the specific type of this part
3. Rules status for this Part. Responds to filtering of the rules list on this tab.
4. List of all standards that apply to this part

See the next slide for detailed descriptions of each column in the rules list.

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Part Tabs – Standards Table 15

Column Description
Product
Product Types Type of Product or Interface (i.e. Tank and Weld standards can appear on the same part.)
Rule Type/Chapter
Interface Types of this part that this specific rule applies to.
Specific Interface Category of rules for filtering
Owner
Resp For Rules of Type 4) Interface, the type of interfacing component that drives this standard
Topic/Question
Rule # For Rules of Type 4, the specific part in this file that the interface standard applies to
V Defines if this standard is related to DFM&A, System Design Guidelines, or Component Design Guidelines
Requirement
Status Indicates which function is responsible for evaluating compliance to this standard.
Action/Comment
Pilot Title of the standard. The hyperlink takes you to the full standard on incyclopedia.
Due Date Each standard is given a unique rule number for traceability.
Version of the standard (fixed at the time of document initialization).
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Brief description of the standard.
For the user to indicate the state of compliance for this standard.
Required if standard is rated as a blocking point.

Team member responsible to perform action above. List is pulled from Synthesis tab.
Due date for the action.

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Metrics Dashboard Tab 16

 Displays overall metrics for the document:

 Count of each status per category of rules
 Percent completion per category of rules
 At launch, DFM&A status are synchronized into PLM for Dashboard reporting.

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Roles 17

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Find and Read 18

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Feedback 19

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Roles 20

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Propose standard 21

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Edit standard (1/4) 22

If you see a published standard click on the link on the right side to
edit the standard and to ask a new publication

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Edit standard (2/4) 23

If you see a draft standard check the message on top of the page.
If the standard is not under review and if you are an expert: you can edit it.

SEPTEMBER 2017 GPS FULL USER GUIDE If you cannot edit the standard
contact the responsible master
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expert (written at the bottom
left of the standard)

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Edit standard (3/4) 24

Click on Edit Item
(top left)

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Request standard approval/review 25

When you edit a standard at the bottom you see the below windows

1 2 If you are a master expert and you want to ask some people to

It’s recommended review the standard, give the names of the reviewers here. If you
that you describe the don’t want to ask for review and you are ready to publish ignore this

changes you did. slide and go to the next one.

3 Check this button:

1. If you want to ask for publication of your standard check this button.
2. If you are a master expert and you want to ask for review of the standard check this

button. Make sure you have added reviewers on the field above.
Do NOT check this button if you want you are someone else do more changes and ask later
for publication.

SEPTEMBER 2017 GPS FULL USER GUIDE 4 Do NOT forget to Save:
1. Button bottom right or
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Edit standard (clarification) 26

If you clicked on Edit CONFIDENTIAL
Item but you cannot edit
the item it means that

it’s under review.

If you are Master Expert and you
need to edit a standard which is

under review go to next slide

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Master Expert Edit a standard which is under review 27

If a standard is under review and you need to modify it before
asking for a review or before approving for publication.

1 Click on Approve/Reject
and choose Reject

2
Click on Edit

3 After editing the item you can ask for review and save or you can save
without asking for review and approve. More details in the next slides.

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Master Expert Approve standard 28

If you are the responsible master expert for a 1 If you are ready to approve click
standard and if the last version of this standard on VIEW and Approve/Reject
(top right)
is draft, you are responsible to publish it.

2

Choose Approved,
write a comment if you

want and click OK.

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Master Expert How to find all standards assigned to you? 29

Go to Standards list

Choose the view
I am in the ShareIN committee

You will see two parts:
1. All standards under review no matter if you are the

assignee master expert
2. Only standards assigned to you as master expert no

matter if they are under review

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Reviewer How to give your review to a standard? (1/3) 30

Every standard is assigned to a Master Expert.
The Master Expert might ask for review of specific people before publishing a new version of a specific standard.
Only the specific reviewers can give their review. If you want to give a comment review contact the master expert – his

name is visible in the page of the standard.

If a standard is assigned to you for review
you receive an email like the one below.

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Reviewer How to give your review to a standard? (2/3) 31

If you open a standard where you are reviewer you find at the
bottom of the standard a button where you can add your review

Complete the review GPS FULL USER GUIDE CONFIDENTIAL
form and click Save.

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Reviewer How to give your review to a standard? (3/3) 32

Your review will be visible at the bottom of the standard with review of other reviewers, if any.
The master expert will read all the reviews and choose to publish or not the standard.

TIP:

You can easily find the standards
where you are reviewer throught

the “Standards” list and by
choosing the relevant view.

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