2021 Housing Guidelines Upper Class

NEW APPLICATIONS AND CONTRACT CONDITIONS SCHOOLEA OFSMUSICTMAN

2021-2022FOR RETURNING STUDENTS



Letter from the dean OFFICE FOR RESIDENTIAL LIFE

Dear Upperclass Students, Eastman School of Music
100 Gibbs St.
On behalf of the Office for Residential Life and Dining Services, we look forward to a new year living and Rochester, NY 14605
learning with you. (585) 274-1106
(585) 274-1175 fax
This document is part of the resident’s housing contract and also includes information on Dining Services. [email protected]
We’ve officially called it Eastman’s “Residential Life and Dining Services Application-Contract” for 2021-22. esm.rochester.edu/reslife/
It provides the terms and conditions for our community and becomes your official contract text when you
submit your application. By signing the housing contract and residing at the Eastman School of Music, the Office Hours: Monday–Friday, 8:30 a.m.–5 p.m.
resident agrees to abide by the housing contract, this document, and all University policies.
DINING SERVICES
We encourage all students to review the terms of their admittance to the Eastman School of Music and
Residential Life publications and to attend housing information sessions. First-, second-, and third-year University of Rochester
students have a housing requirement: they must live on campus. This policy is intended to develop 005 Morgan Hall
community and best support the Eastman experience. Students who live off campus prior to senior year Susan B. Anthony Halls
may delay graduation; do not utilize on-campus resources and supports; miss more classes, lessons, and Box 270319
opportunities; and don’t make healthy choices to eat right, rest, and maintain appropriate school-life balance. Rochester, New York 14627-0315
(585) 275-3975
Additionally, all students living on and off campus are required to participate in a meal plan for the 2021-22 (585) 276-0143 fax
academic year. If you do not complete the dining registration and/or return a dining contract, you will be [email protected]
enrolled in the appropriate minimum plan requirement, and you will be assessed a $50 late registration dining.rochester.edu
fee. If you request a plan that does not meet the minimum requirement for your residential group, you will
be assigned to the required minimum plan. Information concerning all meal plans can be viewed at the Office Hours: Monday–Friday, 9 a.m.–5 p.m.
University Dining Services website at dining.rochester.edu.

The Office for Residential Life is located at 100 Gibbs St., Rochester, New York 14605. If you have any
questions, please email us at [email protected].

Sincerely,

Robert Bones, EdD
Assistant Dean of Student Affairs

table of contents

INTRODUCTION TO RESIDENTIAL LIFE 3 Cleanliness 7
Residential Life Contract Conditions 3 Room Modification 8
Gender-Inclusive Housing 3 Furniture Removal 8
Public Area Damages 8
Eligibility—Undergraduate Students 4 Keys 8
Behavioral Rules and Standards of Conduct 8
Eligibility—Graduate Students 4 Prohibited Possessions 8
Pet Policy 8
Contract Period 4 Special Housing Needs 8
Prohibited Behavior 8
Academic Term Occupancy 4 Fire Safety Regulations 9
Room Entry 9
Semester Break 4 Insurance 9
Health Coverage 9
Break Housing 4 Loss or Damage of Personal Property 9

Eastman School of Music Room Use 4

Early Arrival and Late Departure Charges 4

Contract Conditions 4

Room Use 4

Failure to Occupy 4

Designated Room Assignment 5

Laundry Room Use 5 DINING SERVICES 10
Eastman Dining Services 10
Vacancies 5 Dietary Needs and Food Allergies 10
Vegan and Vegetarian Meals 10
Consolidation Policy 5 Kosher Options 10
Value of Having a Meal Plan Membership 10
Unauthorized Occupancy 5 URos Account 10

Overnight Guests 5

Responsibility for Guests 5

Business Use of Student Rooms 5

Financial Conditions 5 DINING SERVICES CONTRACT CONDITIONS 11

Payment 5 Contract Terms and Conditions 11

Room Rates 5 Refund Policy 11

Financial Aid 6 Declining Plans 11

Contract Releases 6 URos Accounts 11

Changes of Student Status from the Eastman School 6 Dining Plan Changes and Cancellations 12

Students Continuing at the Eastman School 6 Dining Plan Exceptions 12

Reassignments and Removal from Housing 7 Application Instructions 13
Reassignment, Removal, or Suspension 7
Residential Life Agreement/Contract 14
University Disciplinary or Administrative Removal 7
Dining Services Agreement Contract 15
Administrative Reassignment 7
EASTMAN CAMPUS MAP IBC
Period to Relocate or Vacate Housing 7

Room Furnishings and Conditions 7
Room Furnishings 7

Room Condition 7

Introduction to Residential Life

RESIDENTIAL LIFE CONTRACT CONDITIONS Class of 2023 and 2024 Applications. All 4. If you arrive at school late or leave early or
Class of 2023 and Class of 2024 are entitled are required to leave for disciplinary reasons,
This contract is a legally binding agreement for and obligated to live in Eastman housing for the full-year contract is still binding on you,
housing at the Eastman School of Music. Once it the fall and spring semesters of the 2021- except as explicitly otherwise provided in this
is submitted, you will be contractually obligated 22 academic year subject to the conditions document.
for Eastman School of Music housing for the below. Students who submit the application
fall and spring semesters of the 2021-22 on time will be allowed to participate in the 5. By signing and submitting this application,
academic year subject to the conditions below. annual room selection process. Students you accept responsibility to pay all resultant
By signing the Residential Life and Dining desiring to live at home with parent(s) or legal charges for residential life services, even if you
Services Application-Contract, you agree that: guardian must petition for release from this do not make use of some or all of the services
requirement prior to submitting a housing noted. The Eastman School of Music agrees
1. On-Time General Student Applications. application. faithfully to provide those services unless
Students submitting this application by the events beyond its control prevent its doing so.
published application deadline are qualified Late or Missing Class of 2023 and 2024
for a regular space in Eastman School of Mu- Applications. Students who submit late ap- Gender-Inclusive Housing
sic housing if adequate space is available. plications or do not submit any materials will Gender-inclusive housing seeks to provide an
be automatically assigned housing following environment that is welcoming to all gender
Late General Student Applications. If space the annual room selection process in remain- identities and is not limited to the traditional
remains after all on-time applicants have been ing available space. Charges for 2021-22 will gender binary (male and female). We recognize
offered assignments, late applicants will be be posted to the student term bill. that same-sex room assignments are not ideal or
offered assignments based on the order in appropriate for all students. We provide oppor-
which their applications were received. How- 2. We reserve the right to hold assignments until tunities for students in singles as well as double
ever, once you accept, you become contractu- you have been cleared by the Bursar’s Office room housing on coed floors. This housing op-
ally obligated for Eastman School of Music for any financial holds. tion allows students to select roommates regard-
housing for the fall and spring semesters of less of their sex, gender, or gender expression.
the 2021-22 academic year subject to the 3. You are applying for an assignment within the Unless specific mutual requests are made by the
conditions below.* residence hall and not for any specific space. roommates, Residential Life will assign students
________________________ Assignments will be made according to the based on the standard system used: gender
procedures established by the assistant dean binary (male/female). Residential Life will work
*Application for contract release must be made in writing to the of Student Affairs or official designee. with students individually to facilitate this hous-
assistant dean of Student Affairs or their designee and be accompanied ing option. Contact [email protected] to
by appropriate documentation for the requested release. See the Office begin the conversation. Please indicate on your
for Residential Life’s website for deadlines and requirements.

3

housing contract that you are seeking gender CONTRACT PERIOD Eastman School of Music Room Use
inclusive housing. Remember that when you The Eastman School of Music reserves the right
return as a sophomore and junior, you will be Academic Term Occupancy to use student rooms for temporary housing
able to select a single room as part of the room You may occupy your assigned room in the of others during vacation periods and at other
selection process. residence hall while fall and spring academic times for emergency purposes.
terms are in session commencing with the dates
Eligibility—Undergraduate Students published by the Office for Residential Life for Early Arrival and Late Departure Charge
Eligibility is limited to full-time Eastman School upperclass-student move-in for fall term 2021. This contract is for specific dates. If you occupy
of Music undergraduates. Students who have Your right to room occupancy ends 48 hours before these dates without approval or fail
part-time status for medical reasons or who, after your last spring term final examination. to vacate your room by the times specified in
upon the approval of the appropriate dean, Extensions must be approved by the Office for this contract, you will be assessed a minimum
change to part-time status for spring of the Residential Life. Graduating seniors may remain charge of $75 per day, and you may be subject
senior year may be allowed, with the approval of until noon Monday, May 17, 2022. to packing charges and disciplinary action.
the assistant dean of Student Affairs or desig-
nate, to retain eligibility for housing. Nonstu- Semester Break Closing and Spring Opening CONTRACT CONDITIONS
dents are not permitted to live in housing. The Student Living Center is closed, and you
will not be permitted to enter or occupy your Room Use
Eligibility—Graduate Students room, during the winter vacation period, noon Your residence hall space is to be used only as
Eligibility is limited to full-time Eastman School Monday, December 13, 2021, until 9 a.m. Sun- your own living quarters and in accordance with
of Music graduate students. All changes af- day, January 9, 2022. Students new to housing the rules and regulations of the Eastman School
fecting student status (changes to part-time, spring term are allowed to move in at 9 a.m. of Music, which are subject to change from time
degree completion, disenrollment, full-time Saturday, January 8, 2022. to time, without notice. Those rules and regula-
employee status via benefit codes, etc.) must be tions are contained in this contract booklet;
reported immediately to the Office for Resi- Break Housing Additional Charges in Standards of Student Conduct; in the UR
dential Life. Resident qualifications are verified Semester break housing is available for students Wireless Acceptable Use Policy (ResNet); in the
each semester to ensure residents are eligible. in the Student Living Center for a daily room rate Student Living Center Area Handbook; and in
In order to provide equitable housing access to that will be posted approximately one month other notices from the Office for Residential Life
graduate students, there is a five-year eligibility prior to the hall closing. Break housing is limited and the Eastman School of Music.
limit. Appeals to this policy will be received on a to students who have an academic or unavoid-
case-by-case basis. able reason to stay on campus. Students may not Failure to Occupy
sublet their room during the break period. If you do not check in and occupy your assigned
room within 10 days of the established move
in date, you will forfeit your specific room

4

assignment. You may apply for a waiver of this dential Life to fill the existing vacancy. Behavior nights per month. Please review the Student
rule in writing at least five (5) days in advance that discriminates against an interested student Living Center Area Handbook for more
of the first day of classes, giving the reasons for or assigned occupant will be considered suf- specific information.
your late arrival. Any waiver must be approved ficient grounds for discipline, including reassign-
by the assistant dean of Student Affairs or ment or removal from housing, without refund, Responsibility for Guests
designate. Failure to occupy does not void this as determined by the assistant dean of Student You are responsible for your guest’s (overnight
contract. You will be assigned to an available Affairs or designate. or not) conduct in your living area or building
space when you present yourself at the Office for (whether you are present or not), and you may
Residential Life to request a new assignment. Consolidation Policy be held accountable for any misconduct, loss,
In an effort to ensure equity and maximize the or damage caused by your guest.
Designated Room Assignment use of available space, the Office for Residential
You are assigned to a specific room in the Life will actively seek to consolidate vacancies Business Use of Student Rooms
housing system. Any change in room assign- within the housing system. Students who are Commercial use of your room or solicitation
ment must have prior approval by the Office for assigned to partially vacant rooms may be reas- anywhere on the premises is strictly forbidden.
Residential Life. If you change rooms without signed prior to check-in. Consolidation may also This includes commercial use of ResNet connec-
prior approval or you fail to move after accept- occur during the academic year, and students tions. Specific exceptions for approved student
ing a room change, you may be assessed a $75 may be reassigned to other rooms and floors concessions in the residence hall, at student
improper room change charge, the room change where necessary. performances, and for students participating in
may be revoked, and you may be subject to the e5 must be reviewed and authorized in writ-
disciplinary action. Unauthorized Occupancy ing by the Office of Student Affairs or Office for
Occupancy of any room is limited to the Residential Life.
Laundry Room Use student(s) assigned to that room. Rooms may
Included in the student housing fee is prepaid not be subleased nor lent. All students involved FINANCIAL CONDITIONS
use of laundry machines in the Student in such situations are subject to financial penalty
Living Center. Laundry room use is restricted and disciplinary action. The occupancy of the Payment
to residential students only. Improper use of room is designated by Residential Life. Room and Dining Plan charges for the period of
the laundry facilities by nonresidents may lead this contract are posted to the term bill and are
to an improper use charge of $75 and Overnight Guests payable to the Bursar’s Office subject to condi-
disciplinary action. All overnight guest stays are contingent on the tions applying to the term bill.
approval of all occupants of the living spaces. An
Vacancies overnight guest (any person staying in a room Room Rates
If a vacancy occurs in a room, you must accept a overnight who is not a designated occupant Rates are established and announced for the
new occupant as assigned by the Office for Resi- of that room) may stay in a room up to four (4) academic year by the Eastman School of Music.

5

Financial Aid ning of the contract period to the date of formal • You have medical reasons for release, and
If you are considering living off campus, it is
contract termination. If you return to active sta- the Disability Services and Support Office has

important to talk with the Financial Aid Office; tus at any time during the term of the contract, recommended release to the assistant dean

a student’s financial aid is subject to adjustment this contract is automatically reinstated. of Student Affairs;

based on whether a student is living on or Students Continuing at • You have financial reasons for release, and
off campus. the Eastman School of Music the director of Financial Aid has recom-

CONTRACT RELEASES Once this contract is binding, as noted above, mended release to the assistant dean of

Changes of Student Status from you will not be released from this contract for the Student Affairs;
the Eastman School of Music contract period so long as you are a continuing
If you voluntarily withdraw from the Eastman student at the Eastman School of Music, except if • You are participating in an Education Abroad
School of Music, take a medical leave, or go on program or internship program or are ap-
inactive status, you will be liable for payment • The Student Living Center is oversubscribed proved for program housing by the appropri-
up to the date of formal contract termination and the Office for Residential Life has autho- ate Dean’s Office;
(approval of contract release; completed room rized your release from this contract to
check-out; and surrender of your room key and reduce oversubscription; • You have met your residency requirement
(first-year, sophomore, and junior) and provide

University ID card to the Office for Residential • You are married during the contract period an eligible substitute student who agrees to

Life). Charges will be prorated from the begin- (documentation required) and are living with and officially (at the Office for Residential Life)

your spouse; assumes your contractual obligation. Each

6

substitute is subject to acceptance by the as- are required to leave Eastman School of Music may not bring their own furniture. Students
sistant dean of Student Affairs or their official housing for disciplinary reasons, the full-year must use the Residential Life–provided mat-
designee. Any student who has already ap- contract fees are still binding. tress unless there is a medical condition that
plied for housing or is under contract for the warrants use of a special mattress. This requires
Student Living Center cannot be an approved Administrative Reassignment prior approval from the Disabilities Support and
substitute. The replacement student is placed The Office for Residential Life reserves the right Services Office, and the mattress must meet cur-
on the assignment schedule according to to reassign students living in the Student Living rent fire safety code as defined by the University
their assignment status and is not guaranteed Center to address administrative needs, includ- Fire Marshal.
your specific room. ing gender space balances, renovations, main-
tenance conditions, consolidations of spaces, Room Condition
REASSIGNMENTS AND medical, or disabled student needs, etc. You are responsible for leaving your space in
REMOVAL FROM HOUSING the same condition in which it was found upon
Period to Relocate or Vacate Housing moving in (as stated on your Room Condition
Residential Life Reassignment, Any student who is notified that they are reas- Form completed at check-in). Charges will be
Removal, or Suspension signed or removed from the residence hall’s assessed for repainting and refinishing; repair or
Residential Life reserves the right to reassign, space must vacate within 48 hours after receipt replacement of damaged or missing furnishings
remove, or suspend (pending review) from the of such notice, unless instructed otherwise by and equipment; special cleaning necessary due
Student Living Center any student whose con- the Office for Residential Life or its designee. to misuse of facilities; removal of any extra fur-
duct exhibits disregard for the residential com- Any of the student’s possessions remaining on niture, abandoned property, or large quantities
munity, who violates the terms and conditions of the premises after that time shall be deemed of trash; or other unusual conditions requiring
residence hall occupancy, or who violates other abandoned, a $75 late vacate fee will be as- correction. You are responsible for notifying the
Eastman School of Music rules and regulations. sessed, and any cost incurred in removing pos- Office for Residential Life immediately upon
Such determinations will be made by the assis- sessions will be charged to the student. discovering any deteriorated or altered room
tant dean of Student Affairs or the designee. condition. Appeals of charges must be submit-
ROOM FURNISHINGS AND CONDITIONS ted within 30 days of the posted charges.
University Disciplinary or
Administrative Removal Room Furnishings Cleanliness
The Eastman School of Music may terminate The Office for Residential Life provides window You are responsible for the cleanliness of your
this agreement and take possession of the room coverings, a wired and wireless internet con- living area. If your area must be cleaned for
at any time upon (A) violation of the provisions nection, and basic furniture in each room. You health or safety reasons by the Eastman School
of this contract; or (B) the direction of a duly accept responsibility for loss or damage to of Music, you will be charged.
authorized judicial body, dean, or other officer furnishings, whether from carelessness, vandal-
of the University; or (C) suspension or expul- ism, or accident. You must keep the Residential 7
sion from the Eastman School of Music. If you Life–provided furniture in the room; students

Room Modification BEHAVIORAL RULES AND STANDARDS Pet Policy
You are not permitted to modify your room. This OF STUDENT CONDUCT ACTIONS The only pets allowed in student housing are

includes walls (no painting), doors, electrical Prohibited Possessions fish in a small aquarium (no larger than a five-
connections, lighting and wiring, furnishings, The following are not permitted in any Eastman gallon tank). You are responsible for providing
cable, internet connections and equipment, School of Music residential building: firearms, appropriate cleanliness and care for the fish
or any other part of the building. Nor may you facsimiles of firearms (i.e., air guns, paint guns), during academic as well as break periods.
authorize anyone to do any of these things. knives and other weapons of any kind (including
martial arts weapons); ammunition; explosives; Special Housing Needs
Furniture Removal fireworks; candles, incense, or open flames; Students who may need housing
You are not permitted to move furniture from accommodation due to a disability must
public areas into your living space, nor may you gasoline or other flammable liquids; chemicals submit a request for accommodation with
or hazardous materials; motorcycles or other
remove room furniture from your living space. supporting documentation to Disability
Disciplinary charges and a service fee for return fuel-powered vehicles; cooking equipment and Services and Support no later than June 1.
appliances (except those specifically permitted Further information and the request form are
of furniture will be assessed. under the fire safety policy); full-size refrigera-

Public Area Damages tors (small refrigerators up to 4.3 cubic feet available at rochester.edu/disability/guidelines-
Charges will be assessed for damages/vandal- are acceptable); space heaters; upward-facing
ism to public areas within the Student Living lamps of any type; nonswitched or lightweight for-accommodation-requests-housing-dining.
Center. If those responsible cannot be identi- extension cords; appliances that are not UL html . Please indicate on your housing contract
fied, all students whom the Office for Residen- listed or have an open coil; window curtains that you are seeking a special housing
tial Life determines had access to or used the and ceiling coverings; window or portable air accommodation. As a sophomore and junior,
affected public area (corridors, floor lounges, conditioners; controlled substances and related you will be able to select a single room as part
of the room selection process.

elevators, kitchens, etc.) will share the charges. drug paraphernalia; alcoholic beverages except Prohibited Behavior
Any of the following constitute a violation of
Keys in accordance with state, local, and University
You are responsible for all assigned keys. If lost,
there will be a charge to replace the key(s) and regulations; any other materials or items rep- terms of this contract: vandalism; any form of
change the lock(s). You must surrender your keys resenting a danger to the campus community. threat to other persons or property; exces-
to the Office for Residential Life when you vacate Obtain information on approved items from sive noise or disruptive behavior; smoking
your living space; if you don’t, you will be charged the University Fire Marshal and the Office for (this includes but is not limited to the use of
for a lock change. Unauthorized possession, shar- Residential Life. hookahs, vaping, and e-cigarettes); burning
ing of keys, duplication, or use of Student Living incense or other smoldering materials; misuse
Center keys is subject to disciplinary action. of the residential or academic ResNet; tam-
pering with facilities or equipment; being on
roofs and ledges; removal of window screens;

8

throwing objects from buildings; leaving or Room Entry cover damage but not loss. The University has
storing bicycles or any other item in stairways, It is the Eastman School of Music’s intention also identified additional sources that provide
stairwells, hallways, entryways, or other public to assure all reasonable privacy in student insurance coverage for residence hall students.
areas; interfering with the Department of Public rooms. When appropriate, reasonable advance While we cannot endorse companies, we do
Safety, other safety staff, or Residential Life staff notification will be provided before entering a recommend that families review all options and
performing their duties; and any other behavior student room. However, the Office for Residen- obtain coverage in case your student’s property
that constitutes a perceived or actual danger or tial Life reserves the right to enter your room is damaged or lost.
threat to property or persons. Additional rules without notice and/or without your consent for
and regulations are contained in the Standards verification of occupancy and other Residential
of Student Conduct; in this contract; the Office Life administrative functions; for performance
for Residential Life website; UR Wireless Ac- of protective, housekeeping, or maintenance
ceptable Use Policy (ResNet); Student Living functions; for health and safety inspections; to
Center Area Handbook; and other notices from protect life, limb, or property; and to assure
the Office for Residential Life or University Fire compliance with these contract conditions as
Marshal’s Office. well as state and federal regulations.

Fire Safety Regulations INSURANCE
Failure to comply with fire safety rules and
regulations may result in disciplinary action such Health Coverage
as, but not limited to, removal from Eastman All students are required to pay the mandatory
School of Music housing (along with applicable University Health Fee for basic medical care
criminal or civil charges), as may any of the through the University Health Service. Visit
following: setting a fire; damaging or disabling rochester.edu/uhs for more information.
fire safety or fire alarm equipment, including
discharging a fire extinguisher; intentionally Loss or Damage of Personal Property
activating a heat or smoke detector; triggering a Students’ personal property brought to the
false fire alarm; failure to evacuate or reentering Eastman School of Music is not covered for
buildings during a fire alarm or fire drill; interfer- damage or loss by the University’s insurance.
ing with safety officers performing their duties; We strongly suggest a review of your family’s
failure to address repeat fire safety violations homeowner’s insurance to determine what is
or other safety violations. Students may be as- covered by that policy or can be covered with
sessed charges for repairs related to damages a rider to that policy. Specifically review theft
or fined for repeated fire safety violations. of your property because many policies may

9

DINING SERVICES

Eastman Dining Services Dining Services Health & Wellness Coordina- Value of Having a Meal Plan Membership
The University of Rochester offers a first-class tor and the University Health Service, we make University of Rochester Dining Services
dining program with locations varying in style, every effort to accommodate the special dietary • currently purchases more than 60 percent of all
menu, atmosphere, and hours of operation to requirements of every student with a diverse
meet the needs of a diverse student and faculty selection of dining options, but we can’t do it items prepared and sold on campus from local
population. We cater to a wide variety of dietary alone. Students with special dietary needs or sources within New York State
needs and choices, including gluten-free, food allergies should contact Health & Wellness
vegan, and vegetarian meals. We rely heavily on Coordinator, Michelle Bartell, at rcnutrition@ser- • purchases fair-trade coffee
student input and feedback to keep our menus vices.rochester.edu and schedule time to meet
current and our guests satisfied. Through high- with her and members of our dining staff to • promotes the use of reusable mugs by offering
quality food and customer service, we are proud help them navigate our locations and offerings. a discount on coffee and tea refills
to deliver a unique combination of diversity and
value for your dining dollars. Vegan and Vegetarian Meals • buys in bulk to reduce waste in landfills
The Eastman Dining Center offers a dedicated
The University offers a variety of meal plans and vegan station for both lunch and dinner that • offers a reusable clamshell program to reduce
other electronic spending options. The details features a variety of menu options. Additional packaging waste
of the dining and electronic spending options, vegan and vegetarian items are available daily
costs, requirements, and policies are described at all of the stations within the Dining Center. • supports sustainable food and agriculture
in the insert Dining Services 2021-22 Meal Plan Guests can find highlighted vegan and vegetar-
Options and Pricing, which is an extension of ian items, along with nutritional information for • recycles cardboard, cans, bottles, and paper
this agreement, and at Dining Services’ website: all menu items on the Dining website at dining.
dining.rochester.edu. rochester.edu/menu-hours. • supports and encourages earth-friendly pro-
curement
The Eastman Dining Center also features Grub- Kosher Options
hub, a mobile ordering app that allows students “Grab & Go” packaged salads and sandwiches • uses green cleaning products
to order and pay for meals from their phone that have been prepared at the Kosher Comfort
and skip the lines. Students can link their meal station in Douglass Dining on the River Campus • has web-based nutritional information and a
plans to Grubhub as a payment option, and are available for purchase at the Eastman registered dietitian available by appointment
all stations at the Dining Center are available Dining Center every day. An on-campus mash-
through this app. giach supervises the Kosher Comfort station, • includes 8 percent sales-tax savings on all
providing Orthodox oversight and assuring declining balance purchases.
Dietary Needs and Food Allergies compliance with kashrut laws.
Through a strong partnership between the URos Account
URos is a flexible spending account available to
all students. Students activate their account by
indicating a per-semester deposit at the time
they sign up for their dining plan or by making
an initial deposit at the beginning of the aca-

10

DINING SERVICES Contract Conditions

demic year via cash, check, Visa, MasterCard, or 4. It is the responsibility of the participant to Anthony Halls. Additional funds can be billed
Discover. They may also deposit online through specify to the cashier, prior to each meal pur- to the participant’s Bursar account for the
Blackboard at learn.rochester.edu. The URos ac- chase, which account to access for the trans- fall and/or spring semester during the dining
count is accepted at all campus dining locations action. “Declining” means the cost of the plan change periods.
but is intended for use at the Hillside Market, meal would be deducted from your Declin-
bookstores, the Common Market, Computer ing Balance dollars. “Swipe” means that the 8. Withdrawals/transfers are not permitted from
Sales and Services, and International Theatre meal should be charged the Unlimited Plan. either Declining Balance accounts or URos
Program box office as well as for vending, copy, Stating “URos” indicates the meal would be accounts.
printing services, the Campus Mail Center, and deducted from your URos account.
several off-campus venues, such as Ludwig’s 9. Auxiliary Operations/Dining Services re-
Center Stage Café on Gibbs Street. 5. The participant is the only person who has serves the right to make necessary program
the authority to request or receive account or policy changes at any time.
CONTRACT TERMS AND CONDITIONS audits or balance information. Purchases
made with Declining Balance funds are not REFUND POLICY
1. The period of the contract corresponds subject to New York State sales tax; there-
to the official opening and closing of the fore, transfers cannot be made between Declining Plans
residence hall each semester. The partici- a Declining Balance account and a URos Unused fall semester declining balance dollars
pant will have access to his or her meal plan account. carry forward to the spring semester. Remain-
during that time. Declining balance accounts ing declining balance dollars at the close of the
will remain active between the fall and spring 6. To help participants monitor declining bal- spring semester are nonrefundable. Refunds of
semesters. ance dollars, they will have the opportunity unused declining balance will be issued for any
to check the status and balance of their plan participant who withdraws from the University
2. Fall semester contracts are automatically throughout the semester. This will provide or whose status changes to inactive during a
renewed for the spring semester unless helpful hints on how to best utilize the semester, as certified by the appropriate office
changed during the Dining Plan Change remaining Declining Balance dollars. or dean. Refunds will be credited through the
Period. University’s Bursar statement.
7. Additional Declining and URos dollars can
3. A participant whose contract is valid for be added to an existing account at any URos Accounts
the fall and spring semesters will be billed time during the term of the contract via URos account balances will carry over from
through the University’s Bursar’s Office prior Blackboard at learn.rochester.edu or with year to year, or until your permanent departure
to the start of the second semester. cash, check, Visa, MasterCard, or Discover from the University of Rochester. Refunds for
at the Customer Service Center in Susan B. unused balances of $20 or more will be issued
for any participant who withdraws from the

11

University during the semester, as certified by DINING PLAN EXCEPTIONS
the appropriate office or dean. Refunds will be Participants requesting an exception from din-
credited through the University’s Bursar state- ing plan requirements must request and submit
ment. Should you withdraw or resign from the a Dining Plan Appeal Form to the Customer
University at the close of a semester or upon Service/ID Office in Susan B. Anthony Halls on
graduation, any unused balance of $20 or more the River Campus. The request will then be for-
will be refunded to you. warded to the University Dining Advisory Com-
mittee. Requests for exceptions will be reviewed
Dining Plan Changes and Cancellations with appropriate University authorities, who
Dining plan changes and cancellations are will make recommendations to the committee.
permitted during the academic year only during Please pay particular attention to the Appeal
designated change periods. The dates of these Terms and Conditions to ensure you have gath-
change periods may be found on the Univer- ered all pertinent documentation. Decisions of
sity Dining Services website, dining.rochester. the University Dining Advisory Committee are
edu. A $25 fee is charged for any lateral meal final. One exemption per participant will be
plan change, decrease, or cancellation that is considered each year.
requested during any modification period ex-
cept the open change periods. Parents or legal Additional dining resources for students of
guardians cannot make dining plan changes/ both campuses can be found on the University
cancellation for the participant. Changes or Dining Services website at dining.rochester.edu
cancellation must be submitted via the Dining and at the Customer Service Center in Susan B.
Change Request form. Phone or oral requests Anthony Halls or by calling (585) 275-8756
are not accepted. Eastman School of Music stu- or (800) 661-1118.
dents can ask a dining manager at the Eastman
Dining Center to fax completed forms to the All graduate students living in the Student Liv-
Dining Services Customer Service Center. Stu- ing Center and all undergraduate students are
dents can download and edit the online form, required to be on a dining plan.
save changes, and then save it as a pdf. Email
the pdf file as an attachment to mealplans@
services.rochester.edu.

12

Residential Life and Dining Services Agreement/Contracts

APPLICATION INSTRUCTIONS Return your completed form to
Please read these directions carefully in order
to complete the housing selection process Office for Residential Life
correctly. This will allow us to best serve you. Student Living Center
100 Gibbs St.
1. Read the “Residential Life and Dining Rochester, NY 14605
Services Application-Contract” materials (585) 274-1106 (phone)
carefully. Your housing and dining agreement (585) 274-1175 (fax)
is a legally binding contract for both you [email protected]
and the Eastman School of Music; thus, you
should understand it. It has been written 4. Application-contracts from first-year,
with a minimum of “legalese” and printed in upperclass, transfer, and graduate students
a readable size print. You should keep this postmarked by June 15, 2021, will be
publication because it is your official copy of considered equally for all possible housing
the contract agreement. assignments. Dining contracts for returning
students are due May 3, 2021. We may honor
2. Carefully complete the Residential Life and all applications after that date based on
Dining Services Application-Contract. This is the date we receive your applications and
your official application for housing and dining. depending on the availability of space. If you
are concerned, please contact the Office for
Take care to provide all the information Residential Life.
requested accurately and completely to
avoid delay or loss of your assignment. If you are a new upperclass student, our goal
is to notify you of your room assignment by
3. Scan your completed form as a PDF and July 31. Please call our office if you have any
email it or send the hardcopy through postal questions or visit our website for up-to-date
mail. Please note that if you mail the form, it housing information.
will require extra postage.

13

Residential Life Agreement/Contract Terms and Conditions

Note: Parents, please don’t fill this out for your student(s). Do you smoke or use tobacco, e-cigs, or vaporizers?
no yes I don’t mind living with a smoker.
Name
The Student Living Center is predominately a coeducational
First Middle Last residence hall with quiet hours weekdays from 11 p.m. to
8 a.m. and weekends from 1 a.m. to 9 a.m.
Preferred Name
If you would prefer to live on an all-female floor(s) initial
University ID# Mobile Phone Number here ____

Date of Birth Gender M F Prefer to self-describe as If you would prefer to live on a quiet-study floor(s) initial
here ____
Class Year __ 2025 __ 2024 __ 2023 __ 2022 __ Transfer __ Graduate
Please state your preferred study time:
Permanent Mailing Address morning (before 8 a.m.) evening (after 9 p.m.)
late night (after 11 p.m.)
Street
Please state your preferred time to go to bed at night:
City State Zip before 11 p.m. 11 p.m.–1 a.m. after 1 a.m.

Country Are there any special considerations for housing placement?
______________________________________________________
Emergency Contact and Phone Number ______________________________________________________
______________________________________________________
Prefer a single room (no cluster) ______________________________________________________
______________________________________________________
Prefer a single room clustered with: (must be mutually requested)
I don’t want to be considered for a junior housing release
Prefer a single room clustered with: (must be mutually requested) should the SLC be oversubscribed (page 6).

and with (must be mutually requested) The Office for Residential Life will attempt to accommodate
your preferences, but preferences cannot be guaranteed.
I have designated the following Eastman student to select room(s) on my behalf:
Signature_____________________________ Date___________
(proxy must provide UR ID)

I have designated the Office for Residential Life to select room(s) on my behalf.

Dining services agreement/contract terms and conditions

This contract is binding for the entire 2021-22 academic year

Last Name First Name MI Student ID Number Class Year

Students who do not register for a dining plan by May 3, 2021, will be enrolled in their minimum required plan and will be assessed a $50 late registration fee.

RESIDENT STUDENTS:

•. First-year students may select from the Meliora Unlimited or Blue Unlimited Pass Plan or the Option A Declining Balance Plan.
• Sophomores and juniors may select Option A Declining Plan or Option B Declining Plan.
•. Seniors and graduate students have a minimum requirement of the Option C Declining Plan but may select from all options.

OFF CAMPUS REQUIREMENTS:
•. All undergraduate students have a minimum requirement of the Commuter Declining Plan each semester but may select from all meal options.

Class Year Meliora Unlimited Blue Unlimited Option A Declining Option B Declining Option C Declining Commuter Declining

First-Year

Sophomores

Juniors

Seniors and Graduate Students

Off-Campus Undergraduates

UROS ACCOUNT DEPOSIT (optional; billed to your student account—$25 minimum, $1,000 maximum)
The URos deposit is a per-semester deposit and will automatically renew for the spring semester.
Check one: ___ $50/sem. ___ $100/sem. ___ $250/sem. ___ $500/sem. ___ $1,000/sem. ___ other $ __________

Student Signature Date

Please read this document and the 2021-22 Dining Plan Option contract insert before signing. This is a legal document. By signing, you agree that you have read
the Dining Services Terms and Conditions and will abide by those conditions and other rules and regulations of the University of Rochester.

DINING SERVICES USE ONLY

___ UR Student ___ BB ___ Access ___ Excel

University of Rochester, Auxiliary Operations and Campus Dining • Box 270319, Rochester, NY 14627-0319 • (585) 275-3975 Email: [email protected]

For more information: [email protected], www.rochester.edu/reslife

Eastman Campus map

UNIVERSITY COMMUNICATIONS 3053-2.6C-319JP