2016TeamLeaderPacket

Team Leader Packet April 24, 2016

THANK YOU for making the commitment to serve as a Team Leader “The Melanoma International
at our 2016 Annual Safe From the Sun Walk & 5K Run. Last year, we Foundation is proactive in an area
had over 70 Team Leaders step up to the challenge of encouraging where early detection can literally
others to make a difference. This year, we are inspiring and empower-
ing teams to focus on fundraising. While we place tremendous value mean the difference between life
on team support and camaraderie, we realize that fundraising within and death. Catherine and her staff
those teams is a critical key to winning the battle against melanoma.
have made a huge difference in
So be inspired...build a team...MAKE A DIFFERENCE! many lives of individuals and

Alison Taylor families faced with melanoma. This
is the organization worthy of
Event Coordinator
Melanoma International Foundation recognition in the fight against
cancer and specifically
melanoma.”
– Peter

Table of Contents

 Getting Started: Event
Details & Contact Info

 FAQ’s
 Team Rewards
 Fundraising Tips
 Creating a Team
 Registrations/Donations
 Team Website FAQ’s
 Team Leader Checklist

Never Walk This Path Alone

Our Vision: A future where top-notch melanoma treatment is accessible to all patients globally.
Our Mission: To develop personalized strategies with patients so they may live longer, better
lives.

ABOUT THE EVENT Event Details

Date: Sunday, April 24, 2016

Time: 9:00 am - 12:00 pm

Race and Walk Begin: 10:30 Kids Dash: 10:00 am

Location: Wilson Farm Park, Wayne PA

Early Bird Registration: $30 (ends March 1st)

Late Registration: $35 (ends Thurs April 16th)

Day of Registration: $45

When You Arrive:

Gather your team members as they arrive and prepare for
the walk / run TIP: Designate a “meeting place” ahead of
time if you have a large team

Be sure your team members have checked in or registered
and handed in any additional donations to count towards
your team total.

Each team member must check in, no group check ins.

MIF Contact

1.If you have already registered a team...
If you have questions or need ideas about fundraising,
organizing your team, or hosting team events, contact
our Event Coordinator at [email protected]
2.Need help registering a team?

Contact [email protected]

3.Do you have website or online registration questions?

Contact [email protected]

4. Do you have team members that would like to register
over the phone?

Call us at 484-347-9759

FAQ’S Important Event Information

Alcohol is prohibited at the park

The weather can be unpredictable this time of year, plan
accordingly

Food will be available for purchase during and after the run
and walk.

Teams are encouraged to create and wear team shirts for a
sense of community and to honor loved ones!

Teams and attendees will be able to gather throughout the
park. A large tent will be available for general gathering.

We will be doing the Team Raffle Challenge this year. See
following page for details.

Skin Screening is available throughout the event and is open
to all! Bring friends and family to get a screening by local
dermatologists.

TEAM REWARDS MIF is very excited to announce fundraising rewards for our teams & team
leaders. This is our way of saying, ‘thank you’ for all of your hard work.
All qualifying funds must be raised by March 15.
1st and 2nd highest team fundraisers will receive an award and be
recognized at the awards ceremony.

TIER III – $500+
Team Appreciation Plaque
Team Leader ‘Thank You’ Gift (for team leader only)

TIER II – $2,000+
Team Appreciated Plaque
Team Leader ‘Thank You’ Gift (for team leader only)
MIF Embroidered Blanket (for team leader only)

TIER I – $3,500+
Team Appreciation Plaque
Team Leader ‘Thank You’ Gift (for team leader only)
MIF Embroidered Blanket (for team leader only)
Team Tent at SFTS Event
Team Leaders will be able to place fundraiser badge on team page, and
teams will be listed according to tiers on the website.

FUNDRAISING TIPS Team members can be anyone

Recruit friends, family members, neighbors and co-workers for your
team. Don’t be afraid to invite your hairdresser, child’s teacher or other
acquaintances...they may surprise you!

Ask each team member to set a personal goal

Fundraising is easier - and more fun- when you do it together! Ask
each team member to play an equal part in reaching your goal.

Host a pre-event fundraiser

Consider a casual day at work, a penny drive or a community dinner
to enhance your fundraising goals.

Reach out to social networks

Have a twitter or facebook page? Don’t forget to use this valuable
resource to reach out to friends and family. Also consider adding an
invitation/donation link to your email address.

Take the time to personalize your fundraising page

MIF’s website provides you with powerful tools that allow you to
customize your team page with a fundraising goal, team story, photo
and more!

Enlist your employer’s support

Many employers provide matching donations or are willing to spon-
sor an employee’s team. Take the time to ask your supervisor about
these possibilities.

TEAM RAFFLE Raises $3,000+ for MIF!!

Each team has the option to contribute items to the team raffle challenge.
You can enter one item or multiple items. Many teams created baskets, oth-
ers entered single items. Items last year included, Phillies tickets, gardening
baskets, handmade quilts, wine baskets, gift certificates and so much more!!

1. Get raffle items donated: put the challenge out to your team members to
get donations for your raffle items.

2. Keep MIF informed: let Alison know what type of items you are gathering
so we can help promote the raffle to attendees.

3. Label your basket/items: to help with tracking please have a label
attached to your raffle item with your team name and item description.

4. Tickets are sold for $1 each: event attendees can purchase $1 tickets,
winning tickets will be posted at the raffle table. Winner must be present to
claim prize.

CREATING A TEAM STARTING A NEW TEAM

From the Events Page, click on “Create A New Team”
When you have reached the “Create a New Team” page follow the on
screen instructions. If you have any questions or run into any problems,
contact Alison at [email protected] or 484-347-9759
You have officially created a new team!! Turn the page and create your
TEAM WEBPAGE!

REACTIVATING A TEAM FROM
2015 OR BEFORE

From the Events Page, click on “Reactivate a Team”.
Complete the form and click “Submit”. MIF will send a confirmation email
and a link to your team webpage within 24 hours.
You have officially re-activated your previous team!!

REGISTRATIONS/DONATIONS ONLINE TEAM MEMBER
REGISTRATION

Friends and family that would like to join your team can follow this simple
process on the website

 From the SFTS Event page, click on “Join a Team”

 Create an account or login.

 Follow the simple online forms, being sure to choose your team in the
drop-down box that says “Credit this donation to this team or individual”

*Please note: To receive the “EARLY BIRD DISCOUNT”, participants
MUST register before March 1st.

ONLINE REGISTRATION CLOSES ON THURSDAY, April 16TH. After April
16th, participants can register at the event at an increased fee.

ONLINE DONATIONS

Friends and family that would like to make an additional donation to your
team or would like to donate to your team but cannot attend the event can
follow this simple process on the website.

 From the SFTS Event page, click on “donate to Team / Event”

 Follow the simple online forms, being sure to choose your team in the
drop-down box that says, “Credit this donation to this team or
Individual”.

If you have any questions or concerns please contact Alison.

TEAM WEBSITE FAQ’S WEBSITE FAQ’S

I made a donation through the link on my Team Webpage, but there is
no drop-down box on the donation form to specify my team.

Any donation made from a link on a Team Webpage is automatically
credited to that team.

What if I donated to the wrong team or forgot to specify my team on
the donation form?

Send an email to [email protected] with your name and
the team that you would like your donation credited to and we will make
the adjustment.

The name on the team thermometer is listed as just mine and I wanted
it to be our family’s name.

Whatever name you put in the initial donation form is what will appear on
the thermometer, so if your would like it to read “The Smith Family” , be sure
to enter that as the name of the donor.

My name is listed on my team’s thermometer, but I just registered and
didn’t make any additional donation.

All registration fees count towards your team total and display on the
thermometer.

Team Leader Checklist

________Reactivate or create your team online. Please Note: You must register YOURSELF and join your team
AFTER creating your team page.

________Set a fundraising goal.

________Personalize your team page and provide the web address to all potential team members and supporters.

________Recruit your team and begin fundraising.

________Make sure team members register by MARCH 1st to receive the “early bird” discount.

________Encourage team members to gather items for the team raffle.

Dates to Remember

March 1st: Early Bird Registration of $30 closes
March 2nd-April 21st: Registration of $35
April 21st: Online Registration Closes and Day of Registration will be $45
March 15th: Deadline for registration to guarantee a performance shirt

Deadline for Tier Fundraising Rewards (additional donations and registrations will still be counted up to and
including the day of the event for the highest team fundraiser awards)
April 24th: SFTS Event at Wilson Farm Park