Auditing FML Leave

Page # Auditing FML Leave SOP #
SOP Owner:
1 of 5 Revision #
P. Arbuckle
Implementation Date
Last Reviewed/Update
Date
Approval

STANDARD OPERATING PROCEDURE

OBJECTIVE:

The purpose of this procedure is to provide an accurate account of FML leave taken, allocated
and the accuracy of returning leave balances provided by UH payroll.

PROCEDURE:

1. Employee on FML or returning from FML notifies Benefits Analyst of inaccurate FML
balances in writing (along with a sample balance record).

2. Pull FML analysis and review to determine final leave balances upon return.
3. Review the leave balance totals in PeopleSoft to determine the balance leave difference.
4. Run the TRAM Absence Report for employee (See Instructions Below)
5. Review all reported FML leave on timesheet to ensure manager has approved the leave.

a. No - this may be the problem. Manager will have to approve the reported time
b. Yes - move to the next step in review process
6. Review absences verses reported leave and plot on Audit Spreadsheet.
7. Review reported time to determine where the error is.
8. Communicate results to employee and manager along with reporting results to Payroll for
correction.
9. Report findings to employee and request for correction to UH Payroll.
10. Print all correspondence and attach to FML documents.
11. Any post report leave balances should be reported to payroll.

Page # Auditing FML Leave SOP #
SOP Owner:
2 of 5 Revision #
P. Arbuckle
Implementation Date
Last Reviewed/Update
Date
Approval

Running TRAM Absence Report

1. Access TRAM Report below; select Absence Report or enter "AbsenceReport"(no
spaces) in "Run Control ID begins with"

2. Select Run the report by EmplID and enter EMLPID, report range and select save.
Employee name will appear next to ID number.

Auditing FML Leave SOP #

Page # 3 of 5 Revision #
SOP Owner: P. Arbuckle
Implementation Date
3. Press Run and OK. Last Reviewed/Update
Date
Approval

4. Select "Process Monitor" link which will take you to the report screen. Select "Refresh"
button until the run status and distribution status shows Success and Posted
respectively. Select details and select "View Log Trace"; select "PDF" under File List;
report will be available for printing or saving.

Page # Auditing FML Leave SOP #
SOP Owner:
4 of 5 Revision #
P. Arbuckle
Implementation Date
Last Reviewed/Update
Date
Approval

Page # Auditing FML Leave SOP #
SOP Owner:
5 of 5 Revision #
P. Arbuckle
Implementation Date
Last Reviewed/Update
Date
Approval