MAHSOPA 3rd Committee Meeting - 23 Jan 2021

MAHSOPA

MALACCA HIGH SCHOOL OLD PUPILS’ ASSOCIATION

Persatuan Alumni Sekolah Tinggi Melaka
D209, Block D, Phileo Damansara 1, No. 9. Jalan 16/11, Off Jalan Damansara
46350 Petaling Jaya, Selangor, Malaysia
JPPM:PPM­012­10­29101976 Tel: 603­79549116 Email: [email protected]


nd
MINUTES OF 2 COMMITTEE MEETING FOR TERM 2020/2022


Date : Saturday, 12 December 2020
Time : 3.00 p.m.
Venue : Google Meet

Present Attendance
President: Dr Leo Ann Mean AM (2/2)
Deputy President: Dato’ Capt Hj Abdul Rahim Abdul Aziz RA (2/2)
Secretary: Madelina Kuah Wey Lee MKZ (2/2)
Assistant Secretary: Wong Wee Loke WL (2/2)
Treasurer: Mokhlis Maizan MM (2/2)
Assistant Treasurer: Charlie Chua Sim Seng CC (2/2)
Committee Members: Robert Lim Fung Wang RL (2/2)
Dr Dianne Cheong Lee Mei DC (2/2)
V. Suresh Kumar SK (2/2)

In Attendance
Auditor: Johnny Yong Chin Mee JY


1. Meeting called to order and president’s address
The Meeting was called to order by the President at 3:05pm. He welcomed and
thanked all present.

2. Confirmation of minutes previous committee meeting
The minutes of the last meeting held on 29 August 2020 were read and duly
approved. Proposed by CC and seconded by MM.


3. Matters arising from minutes of previous meeting
There were no matters arising as progress of projects and activities will be reported
under item 6.


4. Secretary’s report
Secretary reported on the courtesy call on the Governor of Malacca which was MKZ
postponed due to the Movement Control Order. MKZ added that she will continue to
liaise with TYT’s Office for a new date. Also reported that MAHSOPA Committee
members for term 2020/2022 details and annual returns were submitted to the
Registrar of Societies online system e­ROSES. A Memorandum of Understanding
between Mahkota Medical Centre and MAHSOPA as membership benefit is ready for
signing.

Page 1 of 4

5. Treasurer’s report
MM reported that he has yet to receive the latest bank statements. He will post MM
payment and expenses account next meeting. Donation for MHS Gutter Project is yet
to pay out, awaiting change of signatories at CIMB Bank for President, Treasurer &
Secretary. Claim forms need to update for payment reference in payment tables. SK
suggested that pending payment (MHS Gutter Project) be allocated to account
payable side. Suggestion to go for online banking for smoother & easier transaction
including receiving bank statements and payment advice via email was agreed upon
by all. Hence, shall proceed to apply for on­line banking. Resolution proposed by MM
with regards to the change of signatories and to apply for online banking was
accepted:

RESOLUTION
IT WAS RESOLVED:
1. To continue maintaining both the current account bearing no. 80­0047878­7 and
the fixed deposit account bearing no. 50­0009763­1­0002 with CIMB Bank at its
Damansara Height Branch located at Wisma UOA II, 6 Changkat Semantan,
Damansara Heights, 50490 Kuala Lumpur;
2. To apply for an online banking facility which allows for viewing of the account
statement, emailing of bank statement, effect payment and transfer of fund in
accordance with the signing condition; for emailing to use MAHSOPA email address
[email protected]
3. To revise and change the authorised signatories to sign cheques and effect online
banking payment and transfer of fund on behalf of MAHSOPA be as follows:

No Name of Signatory, Designation, Identification Signing Condition
and Email Address Card Number
1 Dr. Leo Ann Mean, President 480830­04­5239 Jointly with Treasurer
[email protected]
2 Mokhlis bin Maizan, Treasurer 581002­04­5287 Jointly with President or
[email protected] Secretary
3 Madelina Kuah Wey Lee, 670111­04­5096 Jointly with Treasurer
Secretary
[email protected]


Note: In accordance with MAHSOPA’s Constitution:
(a) The Treasurer may hold a petty cash allowance not exceeding RM500.00 at any
one time. All money, in excess of this sum shall within ten days of receipt be
deposited in a bank approved by the Committee. The bank account shall be in the
name of the Association.
(b) All cheques or withdrawal notices on the Association's account shall be signed
jointly by the Treasurer and the President or Secretary.
(c) No expenditure exceeding RM5,000.00 in any one time shall be incurred without
the prior sanction of the Committee, and no expenditure exceeding RM10,000.00
shall be incurred without the prior sanction of a general meeting. Expenditure
amounting up to RM5,000.00 and below at any one time may be jointly approved by
the President, Secretary, and Treasurer.





Page 2 of 4

4. All information contained herein is true and not misleading, and it is to the best of
our knowledge factual and binding on the Association and/or its representatives.


6. Committee and project reports and action
6.1 Membership – 7 membership applications were approved, viz: RA
1. Dr Othman bin Jaafar
2. Norjihad bin Munasid
3. Khalid bin Abdol Rahman
4. Ong Beng Chuan
5. Noorazlan bin Mohd Noor
6. Noor Azian
7. Ramli Abdul Samad

RA to look into forming a sub­committee for membership drive.


6.2 E­Optimist Digitisation – AM commented that this project is long outstanding and DC
hope can be completed within our term of office. DC shared that digitization is on
hold due to CMCO restriction to visit the MHS Library. SK offered his office multi­
purpose scanner for DC to use, twice a week. 14 issues currently with RL will be
returned to SK. AM requested for an overall update of the status from the first issue
till the latest.


6.3 Events, Activities and Fund­Raising Dinners – RL will liaise with Dr. Ghazali Yusof RL
(MNS) regarding our Tree Planting Project in Melaka together with the Forestry
Dept. It will probably be carried out towards the end of 2021. Once RL has more
details, he will form a sub­committee to coordinate this Tree Planting Project.


RL proposed that the dinner cum fundraising be on a small scale and to hold it on 7th
December 2021 to coincide with MHS Anniversary. RL also reported that he will form
a team early in 2021 to organize a MAHSOPA logo contest to select a logo by the end
of the year before the dinner. RL mentioned that SK has volunteered to be in the
team and he hoped that more will volunteer.


6.4 Communications – SK indicated the following: set up 2 email accounts SK
[email protected] and [email protected], MAHSOPA
letterhead, formats for notice and minutes of meetings, revised membership forms,
Google forms for updating details, feedback and membership drive, and Google
Meet hosting for this meeting.


The following are the plans: compile and digitize all MAHSOPA materials including
dinner souvenir magazines, photographs, etc. to be stored in a central location, and
MAHSOPA Facebook to be enhanced and converted from a Group to a Page.

7. Other matters
7.1 TSASS Fund – Pursuant to the Rules and Regulations of the fund, the President in his AM
capacity as Chairman appoints the Secretary and Treasurer as Board Members







Page 3 of 4

7.2 AM informed that MAHSOPA will be presenting a framed set of MHS 190th
Anniversary Commemorative stamps and a letter of appointment as MAHSOPA
Patron to the Governor of Malacca during the upcoming courtesy call.


7.3 MM suggested to have flow of documents that could be used during meetings. MM
Same format as per his PIBG meeting. SK requested a sample so that it can
worked upon.

7.4 SK requested that the sale of masks report during AGM could be tabulated at next AM
meeting. Also a report on the 190th Anniversary Commemorative Stamps.



Adjournment


There being no further matters for discussion, the meeting was adjourned at 4.05 pm
with a vote of thanks to the chair.




Minutes recorded by: Confirmed by:






Wong Wee Loke Dr Leo Ann Mean
Assistant Secretary President














































Page 4 of 4

nd
MATTERS ARISING FROM THE MINUTES OF 2 COMMITTEE MEETING HELD ON
TH
SATURDAT 12 DECEMBER 2020


4. Secretary’s report
Secretary reported on the courtesy call on the Governor of Malacca which was MKZ
postponed due to the Movement Control Order. MKZ added that she will continue
to liaise with TYT’s Office for a new date. Also reported that MAHSOPA Committee
members for term 2020/2022 details and annual returns were submitted to the
Registrar of Societies online system e-ROSES. A Memorandum of Understanding
between Mahkota Medical Centre and MAHSOPA as membership benefit is ready
for signing.

REPORT:
st
Courtesy call on Governor arranged and held on 21 December 2020
MOU with MMC is awaiting signing.

5. Treasurer’s report
MM reported that he has yet to receive the latest bank statements. He will only MM
post payment and expenses account next meeting. Donation for MHS Gutter
Project is yet to pay out, awaiting change of signatories at CIMB Bank for President,
Treasurer & Secretary. Claim forms need to update for payment reference in
payment tables. SK suggested that pending payment (MHS Gutter Project) be
allocated to account payable side. Suggestion to go for online banking for smoother
& easier transaction including receiving bank statements and payment advice via
email was agreed upon by all. Hence, shall proceed to apply for on-line banking.
Resolution proposed by MM with regards to the change of signatories and to apply
for online banking was accepted:

REPORT:
1. All payables will be reflected in the next financial reports. Payments will be
made as soon as the change of signatories at CIMB Bank is finalized
2. The change of signatories at CIMB Bank could not be completed due to the
resignation of Secretary.
3. ROS has approved WWL as the new Secretary and the change of signatories can
now be done as soon as the MCO is over.

6. Committee and project reports and action
6.1 Membership – 7 membership applications were approved, viz: RA
1. Dr Othman bin Jaafar
2. Norjihad bin Munasid
3. Dato’ Khalid bin Abdol Rahman
4. Ong Beng Chuan
5. Noorazlan bin Mohd Noor
6. Noor Azian
7. Ramli Abdul Samad

RA to look into forming a sub-committee for membership drive.
Page 1 of 4

REPORT:
a. 1 new application for membership received from Jee Heng Hong (MHS ’71 Form
6) was received and paid RM50 membership fees.
b. A fresh Members Committee will be formed soonest possible. Mokhlis Maizan
and Charlie Chua have already indicated their willingness to be in the committee
which will be headed by the Deputy President"

6.2 E-Optimist Digitisation – AM commented that this project is long outstanding and DC
hope can be completed within our term of office. DC shared that digitization is on
hold due to CMCO restriction to visit the MHS Library. SK offered his office multi-
purpose scanner for DC to use, twice a week. 14 issues currently with RL will be
returned to SK. AM requested for an overall update of the status from the first
issue till the latest.

REPORT:
Outstanding Scanning Work
*Robert Lim’s bag
Year Date Start Date complete
1932
1933
1934
1935
1936
1937
1938
1940
1941
1942
1943
1944
1948
1949
1950
1951
1953
1954
1959*
1962
1963
1965*
1967*
1971
1975
1976
1977
1982
1985


Page 2 of 4

1986
2010
2018
2019


6.3 Events, Activities and Fund-Raising Dinners – RL will liaise with Dr. Ghazali Yusof RL
(MNS) regarding our Tree Planting Project in Melaka together with the Forestry
Dept. It will probably be carried out towards the end of 2021. Once RL has more
details, he will form a sub-committee to coordinate this Tree Planting Project.

REPORT:

RL proposed that the dinner cum fundraising be on a small scale and to hold it on
7th December 2021 to coincide with MHS Anniversary. RL also reported that he will
form a team early in 2021 to organize a MAHSOPA logo contest to select a logo by
the end of the year before the dinner. RL mentioned that SK has volunteered to be
in the team and he hoped that more will volunteer.

REPORT:

6.4 Communications – SK indicated the following: set up 2 email accounts SK
[email protected] and [email protected], MAHSOPA
letterhead, formats for notice and minutes of meetings, revised membership
forms, Google forms for updating details, feedback and membership drive, and
Google Meet hosting for this meeting.

The following are the plans: compile and digitize all MAHSOPA materials including
dinner souvenir magazines, photographs, etc. to be stored in a central location, and
MAHSOPA Facebook to be enhanced and converted from a Group to a Page.

REPORT:

7. Other matters
7.1 TSASS Fund – Pursuant to the Rules and Regulations of the fund, the President in
his capacity as Chairman appoints the Secretary and Treasurer as Board Members

7.2 AM informed that MAHSOPA will be presenting a framed set of MHS 190th AM
Anniversary Commemorative stamps and a letter of appointment as MAHSOPA
Patron to the Governor of Malacca during the upcoming courtesy call.

REPORT:
AM, RA, MKZ and CC attended the courtesy call on 21 December 2020 and
st
presented the framed set of commemorative stamps and the letter of appointment
as Patron to the Governor.



7.3
MM

Page 3 of 4

MM suggested to have flow of documents that could be used during meetings.
Same format as per his PIBG meeting. SK requested a sample so that it can worked
upon.

REPORT:
7.4
Sample using Anyflip posted in MAHSOPA Official WhatsApp on 15 January.
AM
SK requested that the sale of masks report during AGM could be tabulated at next
meeting. Also, a report on the 190th Anniversary Commemorative Stamps.

REPORT:
(a) Sale of masks report posted in MAHSOPA Official WhatsApp on 15 January.
(b) Status report on the 190th Anniversary Commemorative Stamps posted in
MAHSOPA Official WhatsApp on 17 January.































































Page 4 of 4

MAHSOPA


MALACCA HIGH SCHOOL OLD PUPILS’ ASSOCIATION
Persatuan Alumni Sekolah Tinggi Melaka
D209, Block D, Phileo Damansara 1, No. 9. Jalan 16/11, Off Jalan Damansara
46350 Petaling Jaya, Selangor, Malaysia
JPPM:PPM-012-10-29101976 Tel: 603-79549116 Email: [email protected]
______________________________________________________________________________


MINUTES Of URGENT COMMITTEE MEETING 2020



Date: Thursday, 31st December 2020
Time: 17:06 – 17:36
Venue: Zoom

Committee Members Present:

1 President Leo Ann Mean (AM)
2 Deputy President Abdul Rahim Abdul Aziz (RA)
3 Treasurer Mokhlis Maizan (MM)
4 Asst. Treasurer Charlie Chua Sim Seng (CC)
5 Committee Robert Lim Fung Wang (RL)
6 Committee Cheong Lee Mei, Dianne (DC)


Committee Members Absent with apologies:

1 Asst. Secretary Wong Wee Loke (WL)
2 Committee Suresh Kumar (SK)

Observer/Auditor

1 Auditor Johnny Yong Chin Mee (JY)



No Minutes Action


1.0 Welcome address
The Chairman welcomed and thanked the Committee members who were present for the
meeting. The agenda is as follows:

1. Acceptance of the resignation of Secretary and necessary committee
appointments
2. Presentation & adoption of resolutions for signatory changes for MAHSOPA
& Tan Sri Abdullah Salleh Scholarship Fund bank accounts respectively
3. Any other related matters

2.0 Acceptance of the Resignation of Secretary
2.1 The committee accepted the resignation letter submitted by Madelina Kuah as Secretary.
2.2 Wong Wee Loke is appointed as the Secretary with immediate effect while Cheong Lee
Mei is appointed as the Assistant Secretary. The appointments are in accordance to
Article 9 (f) of the MAHSOPA Constitution.

3.0 Presentation and Adoption of Resolutions for Signatories’ Changes
3.1 To revise and change the authorised signatories to sign cheques and effect online banking AM, MM, WL
payment and transfer of funds on behalf of MAHSOPA and Tan Sri Abdullah Salleh
Scholarship Fund be as follows:

No Name of Signatory, Designation, and Identification Signing Condition
Email Address Card Number
1 Dr. Leo Ann Mean,President 480830-04-5239 Jointly with Treasurer
[email protected]
2 Mokhlis bin Maizan, Treasurer 581002-04-5287 Jointly with President or
[email protected] Secretary
3 Wong Wee Loke, Secretary 601126-04-5161 Jointly with Treasurer
[email protected]

4.0 Any Other Related Matters
4.1 Committee co-opted Madelina Kuah as Ordinary Committee Member with immediate
effect.
4.2 Noor Azlan, Rafiq Lim Say Wan and Lim Hock Siang were recommended to be co-opted as
Ordinary Committee Members. Committee to make a decision during the next meeting.


5.0 Meeting Adjournment
The meeting was adjourned at 17:36 with the President thanking everyone and wishing everyone A
Happy New Year.



Prepared by Confirmed by





(CHEONG LEE MEI, DIANNE) (LEO ANN MEAN)
Assistant Secretary President

MATTERS ARISING FROM THE MINUTES Of URGENT COMMITTEE MEETING
HELD ON THURSDAY 31 DECEMBER 2020





2.0 Acceptance of the Resignation of Secretary
2.1 The committee accepted the resignation letter submitted by Madelina Kuah as Secretary. Committee
2.2 Wong Wee Loke is appointed as the Secretary with immediate effect while Cheong Lee Members
Mei is appointed as the Assistant Secretary. The appointments are in accordance to Present
Article 9 (f) of the MAHSOPA Constitution.

3.0 Presentation and Adoption of Resolutions for Signatories’ Changes
3.1 To revise and change the authorised signatories to sign cheques and effect online banking Action:
payment and transfer of funds on behalf of MAHSOPA and Tan Sri Abdullah Salleh AM, MM,
Scholarship Fund be as follows: WL

No Name of Signatory, Designation, and Identification Signing Condition Report:
Email Address Card Number
1 Dr. Leo Ann Mean,President 480830-04-5239 Jointly with Treasurer WL
[email protected] submitted
2 Mokhlis bin Maizan, Treasurer 581002-04-5287 Jointly with President or
[email protected] Secretary change of
3 Wong Wee Loke, Secretary 601126-04-5161 Jointly with Treasurer Secretary to
[email protected] ROS on 16

Jan and
approved on
20 Jan.

Unable to go
to bank due
to MCO
4.0 Any Other Related Matters
4.1 Committee co-opted Madelina Kuah as Ordinary Committee Member with immediate Committee
effect. Members
4.2 Noor Azlan, Rafiq Lim Say Wan and Lim Hock Siang were recommended to be co-opted as Present
Ordinary Committee Members. Committee to make a decision during the next meeting.

MAHSOPA
BANK BOOK - PAYMENTS FOR THE YEAR ENDED 30 NOVEMBER 2020

Meeting Donation/Wr
DATE PAYMENT DETAILS Cheque DESCRIPTION AMOUNT AGM TYT Visit Bank Charges
expenses eath
Nos RM
6-Apr Payment to Tedin 00085 Committee Meeting Expenses 71.70 71.70
6-Apr Chque Processing Fee 00085 0.50 0.50
21-Aug AGM 2020 Expenses - Tedin Ng 00089 1,155.40 1,155.40
21-Aug Bank charges - cheque issuance 00089 0.50 0.50
26-Aug Committee Meeting - Tedin Ng 00091 169.60 169.60
26-Aug Bank charges - cheque issuance 00091 0.50 0.50
Sept Courtesy Visit to TYT Governor -Tedin 00090 651.00 651.00
Sept Bank charges - cheque issuance 00090 0.50 0.50
Sept Colour Poster and DHL Charges - Tedin 68.95 68.95
Sept Bank charges - cheque issuance 0.50 0.50




TOTAL PAYMENTS AS AT 30 NOVEMBER 2020 2,119.15 241.30 1,155.40 719.95 - 2.50 2,119.15
Payment made / Cheque issued not presented (Payables)
Details Date Expenditure Date Cleared RM
Claim due to Dianne Cheong 22-Aug Timepiece & Thank you card - Dianne 33.00
Claim due to Mokhlis Maizan 31-Oct Florist - Mokhlis 250.00
Payment due PIBG MHS 30-Nov Contribution for repair of MHS Gutter 1,800.00
Claim due to Dianne Cheong 30-Nov Dianne Cheong - Repair Personal Notebook 70.00
Claim due to Dr Leo Ann Mean 30-Nov Dr Leo - AGM Expenses (15/9/20) 1,139.50
Dr Leo - Frame for 3 sets of MAHSOPA
Claim due to Dr Leo Ann Mean 30-Nov 580.00
Commemortive stamps for TYT
Claim due to Dr Leo Ann Mean 30-Nov Committee Meeting on 29/8 @ UMAC 36.50
Sub-Committee meeting on Financial Report-2019
Claim due to Dr Leo Ann Mean 30-Nov 62.00
on 1/9 @ UMAC
Sub-Committee meeting on Financial Report-2019
Claim due to Dr Leo Ann Mean 30-Nov 37.00
on 14/9 @ UMAC
Purchase of 1 carton - 40 boxes @RM13/box
Claim due to Dr Leo Ann Mean 30-Nov 520.00
Facemask
Total 4,528.00

MAHSOPA
BANK BOOK - RECEIPTS FOR THE YEAR ENDED 30 NOVEMBER 2020
DATE PAYMENT DETAILS REF DESCRIPTION AMOUNT MEMBERSHIP MHS
RM FEE Gutter
7-Feb Membership Fee - Tan Kwong Kee Membership Fee 50.00 50.00

14-Aug Membership Fee - Othman Jaafar Membership Fee 50.00 50.00


14-Aug Membership Fee - Norjihad Munasid Membership Fee 50.00 50.00

19-Aug Membership Fee - Khalid Abdol Rahman Membership Fee 50.00 50.00
20-Aug Membership Fee - Noor Azian Membership Fee 150.00 150.00
22-Aug Membership Fee - Ong Bee Chuan Membership Fee 50.00 50.00

23-Aug Membership Fee - Noorazlan Mohd Noor Membership Fee 50.00 50.00

29-Sep MHS Gutter Repair - Suresh Kumar Donation to MHS 180.00 180.00
1-Oct MHS Gutter Repair - Leo Ann Mean Donation to MHS 200.00 200.00
1-Oct 19 Membership Fees received from Lee Teck Chuan Membership Fee 650.00 650.00
3-Oct MHS Gutter Repair - Haizir bin Abu Hassan Donation to MHS 300.00 300.00

7-Oct MHS Gutter Repair - Ramli bin Abdul Samad Donation to MHS 50.00 50.00
8-Oct MHS Gutter Repair -Charlie Chua Donation to MHS 150.00 150.00

9-Oct Membership Fee - Lim Say Lay Membership Fee 50.00 50.00
Total receipts for the year 2020 (AS AT 30 NOV 2020) 2,030.00 1,150.00 880.00 -
2020 2019
Bank Balance As At 1 January 17,588.91 3,566.21
Total receipts for the year 2,030.00 66,086.20
Total payments for the year -2,119.15 (52,063.50)
Bank Balance As At 30 November 2020 17,499.76 17,588.91


Bank Reconciliation As At 30 NOVEMBER 2020
Balance per cash book 17,499.76
Reconciling Items -
Balance per bank statement As At 30 November 2020 17,499.76


Payment / Cheque received not cleared / Expected Deposit (Receivables)
Details Date Expenditure Date Cleared RM
Profit from Sales of Facemask - 40
30-Nov boxes @RM25/box (Profit of 480.00
RM12/box)
30-Nov Sales of Dr Pola Singh Book 400.00
Contribution from MHS Gutter
30-Nov 920.00
through Mokhlis' account
30-Nov Membership Fee - Jee Heng Heng (MHS71) 50.00
Total 1,850.00



RESOLUTION

EXTRACT FROM THE MINUTES OF THE MEETING OF MAHSOPA / TSASSF COMMITTEE HELD VIRTUALLY
ONLINE VIA ZOOM MEETING ON THURSDAY, 31 DECEMBER 2020 AT 5.00 PM



IT WAS RESOLVED:
1. To continuously maintain both the current account bearing no 80-0047878-7 and the fixed deposit
account bearing no 50-0009763-1-0002 with CIMB Bank at its Damansara Height Branch located at
Wisma UOA II, 6 Changkat Semantan, Damansara Heights, 50490 Kuala Lumpur;
2. To apply for an online banking facility which allows for viewing of the account statement, emailing of
bank statement @ [email protected], effect payment and transfer of fund in accordance with
the signing condition;
3. To revise and change the authorised signatories to sign cheques and effect online banking payment
and transfer of fund on behalf of MAHSOPA be as follows:


No Name of Signatory, Designation, and Identification Signing Condition
Email Address Card Number
1 Dr. Leo Ann Mean, President 480830-04-5239 Jointly with Treasurer
[email protected]
2 Mokhlis bin Maizan, Treasurer 581002-04-5287 Jointly with President or
[email protected] Secretary
3 Wong Wee Loke, Secretary 601126-04-5161 Jointly with Treasurer
[email protected]


Note: In accordance with MAHSOPA’s Constitution:

(a) The Treasurer may hold a petty cash allowance not exceeding RM500.00 at any one time. All
money, in excess of this sum shall within ten days of receipt be deposited in a bank approved
by the Committee. The bank account shall be in the name of the Association.
(b) All cheques or withdrawal notices on the Association's account shall be signed jointly by the
Treasurer and the President or Secretary.
(c) No expenditure exceeding RM5,000.00 in any one time shall be incurred without the prior
sanction of the Committee, and no expenditure exceeding RM10,000.00 shall be incurred
without the prior sanction of a general meeting. Expenditure amounting up to RM5,000.00
and below at any one time may be jointly approved by the President, Secretary, and
Treasurer.

4. All information contained herein is true and not misleading, and it is to the best of our knowledge
factual and binding on the Association and/or its representatives.

CERTIFIED TRUE COPY



_________________ / __________________
President / Secretary

RESOLUTION



EXTRACT FROM THE MINUTES OF THE MEETING OF TAN SRI ABDULLAH SALLEH SCHOLARSHIP FUND
BOARD OF DIRECTORS HELD VIRTUALLY ONLINE VIA ZOOM MEETING ON THURSDAY, 31 DECEMBER
2020 AT 5.00 PM



IT WAS RESOLVED:

1. To continuously maintain the current account bearing no 80-0047877-5 with CIMB Bank at its
Damansara Height Branch located at Wisma UOA II, 6 Changkat Semantan, Damansara Heights, 50490
Kuala Lumpur;
2. To apply for an online banking facility which allows for viewing of the account statement, emailing of
bank statement @ [email protected], effect payment and transfer of fund in accordance with
the signing condition;
3. To continuously maintain the fixed deposit account bearing no 214169403551, 214169400587,
214169400594, 214169400817, 214169400906, 214169402593, 214169404839 with Maybank at its
Petaling Jaya Main Branch located at 50-50, Jalan Sultan 52/4, 46200 Petaling Jaya, Selangor; and
4. To revise and change the authorised signatories to sign cheques and effect transfer of fund on behalf
of the Board be as follows:

No Name of Signatory, Designation, and Identification Signing Condition
Email Address Card Number
1 Dr. Leo Ann Mean, President 480830-04-5239 Jointly with Treasurer
[email protected]
2 Mokhlis bin Maizan, Treasurer 581002-04-5287 Jointly with President or
[email protected] Secretary
3 Wong Wee Loke, Secretary 601126-04-5161 Jointly with Treasurer
[email protected]


Note: In accordance with TSASSF’s Constitution:

“Accounts (10) The Board shall maintain a separate account for the Fund. Such account shall be
audited by a qualified public auditor and submitted to the Director-General of Inland
Revenue annually. The Board shall operate the account in the name of the fund. All
cheques shall be signed by two members of the board.”

1. All information contained herein is true and not misleading, and it is to the best of our knowledge
factual and binding on the Association and/or its representatives.


CERTIFIED TRUE COPY


_______________________ / __________________________

Chairman cum President / Secretary





SALE OF FACE MASKS DURING MAHSOPA AGM HELD ON 22 AUGUST 2020 AT KGNS
AND SUBSEQUENT SALES



Pricing

Cost price per box is RM13, sale price RM25

Margin for MAHSOPA is therefore RM12 per box



Received Record

22 Aug- Received from Madelina Kuah 40 boxes
24 Aug- Paid to Madelina Kuah (40 boxes x RM13 per box) RM 520



Sales Record

22 August - Sold 14 boxes during AGM (RM25x14) = RM 350

25 Aug: - Rita Goh 4 boxes (RM25x4) RM 100

27 Aug – Penny Ng 2 boxes (RM25x2) RM 50

12 Sep Charlie Chua – 10 boxes (RM25x10) RM 250

15 Sep Leo Ann Mean – 10 boxes (RM25x10) RM 250

-----------

Total RM 1,000

Cost to MAHSOPA RM 520
---------------
Profit for MAHSOPA Rm 480

---------------

MHS 190 COMMEMORATIVE STAMPS SALES



TOTAL
QUANTITY COST RM SALES PRICE
REVENUE


Total Purchased from Pos Malaysia 300 RM15.00 RM4,500.00


Balance in hand 134


TOTAL SALES 166 RM50.00 RM8,300.00



Total Net Revenue as at Dec 7, 2016 RM3,800.00






Cash handed to Tan Chee Seng on
RM8,000.00
Dec 3 2016

Public Bank Transfer on Dec 7 2016 RM300.00


TOTAL RM8,300.00

TH
STATUS REPORT ON MHS 190 ANNIVERSARY COMMEMORATIVE STAMPS 2016
ST
AS OF 31 DECEMBER 2020

Total number of sets purchased from Pos Malaysia 300

th
Sold during MHS 190 Anniversary Dinner 166
th
Received from Suresh Kumar after the MHS 190 Anniversary Dinner 134
Presented to various parties# 17

Stock at Hand 117



# Presented to various parties

rd
1. Presented to Teachers during 193 MHS Anniversary Dinner at PAUM in 2019* 13
2. Presented to Dr. Pola Singh after his talk during MAHSOPA AGM 2020 at KGNS 1

3. Presented to Tun Mohd Ali Rustam during courtesy call on 21 December 2020 1
4. Framed 2 sets for presenting to VIPS in future 2
____
Total 17
____

* Presented to Teachers during 193rd MHS Anniversary Dinner at PAUM in 2019
1) Tn Hj Hussin Abu Bakar
2) Tn Hj Mohd Rejab Abdullah
3) Mr Teo Boon Khoo
4) Ms. Patricia Mah
5) Hajjah Khadijah Hj Hasan
6) Ms. Lim Sew Kwe
7) Ms Ho Siew Ping
8) Mr Mahinder Singh
9) Ms Audrey Lim
10) Ms Alice Chia
11) Mr Goh Keat Seng
12) Ms Harriet Tan
13) Dr Chan Kok Eng

OTHERS MATTERS – Matters to discuss


From Suresh

MAHSOPA Welfare Committee
As proposed by Dr Leo Ann Mean for Charlie Chua to head and form a committee
to look at assisting MAHSOPA members / MHS Alumnus / former teachers.

MAHSOPA Constitution
Whether there is a need to look at some of the “gaps” in the MAHSOPA
constitution? Improve on the constitution.

If the committee feels there is a need, we allow 14 days for feedbacks from the
Committee for relevant provisions in the Constitution to be look at and amended
accordingly.
Thereafter it can be tabled at the next Annual General Meeting for approval
which will be in a few months from now.


MHS 190th ANNIVERSARY COMMEMORATIVE STAMPS 2016
There are 117 stamps in stock. Would like to propose we keep 50 for MAHSOPA
future official use when need arises.
Balance 67 stamps to be put up for sale. Suggest to be sold at RM30.00 or
RM35.00 each inclusive courier cost. Courier cost would be about RM7.50 or
slightly less. MAHSOPA can recoup about RM10.00 from each stamp sold.
It was sold at RM50.00 during the dinner.




From Charlie

to discuss and approve the starting of a Welfare Aid Program for Ex-students and
Former Teachers incl setting up a sub-committee for this project.