AGM 2021 Documents

MALACCA HIGH SCHOOL OLD PUPILS’ ASSOCIATION
Persatuan Alumni Sekolah Tinggi Melaka
D209, Block D, Phileo Damansara 1
No. 9. Jalan 16/11, Off Jalan Damansara
46350 Petaling Jaya, Selangor, Malaysia

MAHSOPA
JPPM:PPM-012-10-29101976 Email: [email protected]


Notice and Agenda of Annual General Meeting 2021

NOTICE IS HEREBY GIVEN that the Annual General Meeting for 2021 will be held as follows:



th
Date: Saturday 4 September 2021
Time: 3:00pm
Venue: Zoom

AGENDA

1. President’s Address
2. Confirm and approve Minutes of 2020 AGM
3. Matters arising from the Minutes of 2020 AGM
4. Receive and adopt Annual Report and Audited Accounts
5. Receive and approve Revisions to MAHSOPA Constitution
6. Receive and approve Revisions to TSASSF Rules and Regulations
7. Receive and approve TSRAWF Rules and Regulations
8. Others Matters
9. Vote of Thanks and Adjournment


st
Members are requested to submit motions for discussion if any latest by 21 August 2021

Notice by Secretary
Dated: 31st July 2021

MAHSOPA

MALACCA HIGH SCHOOL OLD PUPILS’ ASSOCIATION
Persatuan Alumni Sekolah Tinggi Melaka
D209, Block D, Phileo Damansara 1, No. 9. Jalan 16/11, Off Jalan Damansara
46350 Petaling Jaya, Selangor, Malaysia
JPPM:PPM-012-10-29101976 Tel: 603-79549116 Email: [email protected]



MINUTES OF ANNUAL GENERAL MEETING 2020

Date : Saturday, 22 August 2020
Time : 3.00 pm
Venue : Seminar Room1, Kelab Golf Negara Subang,
Jalan SS7/2, 47301 Petaling Jaya, Selangor

The meeting commenced at 3.30 pm with a quorum of 49 members present as follows:

Deputy President: 1 Dr. Leo Ann Mean
Secretary: 2 Haji Tedin Ng Abdullah
Treasurer: 3 Lee Teck Chuan
Committee Members: 4 Robert Lim Fung Wang
5 Charlie Chua Sim Seng
6 Jimmy Tay Kay Hui
7 Dato’ Capt. Hj Abdul Rahim Abdul Aziz
Members:
8 Yong Chin Mee, Johnny 30 Albert Tay
9 Cheng Keng Boo 31 Markizah Halim
10 Mak Chee Onn, Dato’ 32 Ab Razak Hitam
11 Bien Hock Nien 33 Kang Tsi Wong
12 Foong Lai Choong 34 Norjihad Bin Munasid
13 Mustafa Kamal Abd Aziz 35 Noorazlan Mohd Noor
14 Lim Hock Seang 36 Ng Joo Jin
15 Mokhlis Maizan 37 Tam Chiew Lin
16 Fawzy Wahip 38 Martin Chan Hean Hoe
17 Ong Yet Poh 39 Ong Tang Hua
18 Wong Wee Loke 40 Patricia Mah
19 Abdol Alim Yaacob 41 Chua Seow Yang
20 Tan Hai Heng 42 Bien Mei Nien, Dr
21 Rajagopalan Pillay 43 Tay Kai Beng
22 Lim Fung Hai 44 Cheong Hwi Lee
23 Ong Nee Ann 45 Abdul Raqib Lim (Say Ghee)
24 Aboo Bakar 46 Hussin Othman
25 Yusoff Basir 47 Chua Siow Leng
26 Suresh Kumar 48 Lee Soo Yong
27 Madelina Kuah WL 49 Cheong Lee Mei, Dianne Dr
28 Tan Boon Pin 50 Panjalingam Pillay
29 Pola Singh

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1. PRESIDENT’S ADDRESS

Dr. Leo Ann Mean the Deputy President of MAHSOPA took the chair at 3:30 p.m.
and welcomed all members to the Annual General Meeting of the association.

The Chairman read an obituary in honour of our late President Tan Sri Datuk Seri Panglima Dr
Abdul Rahman Arshad who passed away on 6 August 2020. Under Tan Sri’s leadership,
MAHSOPA had achieved much. The Chairman then requested all members to observe a one-
minute silence in memory of our late President.

Lastly, the Chairman thanked all the Committee Members for the Term 2019/2020 for their
commitment and contribution to the association. He hoped that the next Committee for the
Term 2020/2022 would give their commitment to the association too.

2. CONFIRMATION OF THE MINUTES OF ANNUAL GENERAL MEETING 2019
The Secretary presented the Minutes of the 2019 Annual General Meeting.

As there were no comments and suggestions from the floor, the minutes of the 2019 Annual
General Meeting was adopted.

Proposed by: Yong Chin Mee, Johnny and seconded by: Martin Chan Hean Hoe

3. TO RECEIVE AND ADOPT THE ANNUAL REPORT 2019/2020

The Secretary was commended for a well presented Annual Report for the Annual General
Meeting.

The Committee was requested to look into a few matters arising from the Annual Report:
i) Website link is not accessible
ii) To list the attendance record of Committee
iii) Some of listed Optimist has been handed over

The Annual Report was formally adopted upon the proposal of Mokhlis Maizan and seconded
by Mustafa Kamal

4. TO RECEIVE AND ADOPT THE AUDITED ACCOUNTS

The annual accounts were unaudited therefore it was not adopted by the meeting. The
meeting requests that an Extra-Ordinary General Meeting be held soonest possible to table
and adopt the audited accounts

5. ELECTION OF OFFICE BEARERS AND APPOINTMENT OF AUDITORS FOR TERM 2020/2022

The Chairman announced that the term of the Committee for the year 2019/2020 has ended
and it was time to elect a new committee to serve a two-year term from 2020 to 2022 as
provided in the revised constitution of MAHSOPA.

Members unanimously appointed Ab Razak Hitam to chair the election process.

Members also unanimously appointed Dr Bien Mei Nien and Johnny Yong Chin Mee as
scrutineers for the election. Voting for office bearers was carried out by show of hands.

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i) President

Nominee Proposed by Seconded by
Dr Leo Ann Mean Dato’ Capt. Abdul Rahim Dr Dianne Cheong Lee Mei
Abdul Aziz

Nomination Closed. Proposed by Yusoff Basir and seconded by Suresh Kumar

Dr. Leo Ann Mean was elected as the President of MAHSOPA for the term 2020/2022.

ii) Deputy President

Nominee Proposed by Seconded by

Dato’ Capt. Abdul Rahim Johnny Yong Chin Mee Martin Chan Hean Hoe
Abdul Aziz

Nomination Closed. Proposed by Dr Leo Ann Mean and seconded by Jimmy Tay Kay Hui

Dato’ Capt. Abdul Rahim Abdul Aziz was elected as the Deputy President of MAHSOPA for the
term 2020/2022.

iii) Secretary

Nominee Proposed by Seconded by
Madelina Kuah WL Suresh Kumar Jimmy Tay Kay Hui


Nomination Closed. Proposed by Dr Dianne Cheong Lee Mei and seconded by Dato’ Capt. Abdul
Rahim Abdul Aziz

Madelina Kuah WL was elected as the Secretary of MAHSOPA for the term 2020/2022.

iv) Assistant Secretary


Nominee Proposed by Seconded by No of
Votes
Dr Dianne Cheong Lee Mei Martin Chan Hean Hoe Mustafa Kamal Abdul Aziz 19


Wong Wee Loke Jimmy Tay Kay Hui Madelina Kuah WL 20


Wong Wee Loke was elected as the Assistant Secretary of MAHSOPA for the term 2020/2022.

v) Treasurer

Nominee Proposed by Seconded by
Mokhlis Maizan Dato’ Abdul Rahim Abdul Aziz Azlin Yacob

Nomination Closed. Proposed by Yusof Basir and seconded by Mustafa Kamal Abdul Aziz

Mokhlis Maizan was elected as the Treasurer of MAHSOPA for the term 2020/2022.

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vi) Assistant Treasurer
Nominee Proposed by Seconded by
Charlie Chua Sim Seng Madelina Kuah WL Dr Dianne Cheong Lee Mei

Nomination Closed. Proposed by Jimmy Tay Kay Hui and seconded by Lim Hock Seang

Charlie Chua Sim Seng was elected as the Assistant Treasurer of MAHSOPA for the term
2020/2022.


vii) Ordinary Committee Members

Nominee Proposed by Seconded by No of
Votes
Jimmy Tay Kay Hui Dato’ Capt. Abdul Rahim Charlie Chua Sim Seng 27
Abdul Aziz
Robert Lim Fung Wang Charlie Chua Sim Seng Madelina Kuah WL 29


Dr Dianne Cheong Lee Mei Jimmy Tay Kay Hui Suresh Kumar 19

Suresh Kumar Dato’ Capt. Abdul Rahim Dr Dianne Cheong Lee Mei 17
Abdul Aziz
Noorazlan Mohd Noor Charlie Chua Sim Seng Norjihad Bin Munasid 10


Raqib Lim Abdullah Dr Dianne Cheong Lee Mei Charlie Chua Sim Seng 2



Robert Lim Fung Wang, Jimmy Tay Kay Hui and Dr Dianne Cheong Lee Mei were elected as the
Ordinary Committee Members of MAHSOPA for the term 2020/2022.


viii) Appointment of Auditors

Nominee Proposed by Seconded by
Johnny Yong Chin Mee Suresh Kumar Martin Chan Hean Hoe

Mustafa Kamal Abdul Aziz Dato’ Capt. Abdul Rahim Charlie Chua Sim Seng
Abdul Aziz

Nomination Closed. Proposed by Martin Chan Hean Hoe and seconded by Yusoff Basir


Johnny Yong Chin Mee and Mustafa Kamal Abdul Aziz were appointed as the Auditors of
MAHSOPA for the term 2020/2022.

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6. APPOINTMENT OF TRUSTEES

Pursuant to Article 13 of the MAHSOPA constitution the following members were unanimously
appointed as trustees for MAHSOPA

Dato’ Mak Chee Onn Dr Bien Mei Nien Ab Razak Hitam


7. OTHER MATTERS


i) Appointment of Patron and Honorary Life Member


The Chairman has proposed and it was unanimously agreed by the meeting that the TYT Yang
di-Pertua Negeri Melaka, Tun Seri Setia (Dr) Haji Mohd Ali Bin Mohd Rustam be appointed as
the Patron of MAHSOPA. TYT Tun was a former student of Malacca High School.

ii) Member’s resolutions

3 resolutions submitted by Hj Tedin Ng Abdullah was presented before the meeting:


Resolution 1: To review and select from the MAHSOPA Logo Contest Entries, including any other
logo alternatives as may be tendered by members, an official MAHSOPA logo, or alternatively


Resolution 2: To authorize and instruct the Committee Term 2020/22 to review and select an
official logo on behalf of the members, such selection of which must be completed and
submitted with the Annual Return 2020 to the Registrar of Societies (ROS) within 60 days from
AGM 2020 date as prescribed under the law


The meeting unanimously agreed that the selection and endorsement of MAHSOPA new
official logo be deferred:

a) In view of the limited and quality of the entries the new committee for the term 2020/22
be tasked to continue with the selection process of the logo.

b) The Committee should consider including a more detailed description and symbolization
of the MAHSOPA logo, example colour, symbols and image used.

Resolution 3: To amend Clause 9 of the Constitution & Rules to read from:

9. Committee

(a) A Committee consisting of the following, who shall be termed the office-bearers of the
Association, shall be elected for a term of two years in the Annual General Meeting :-

A President

A Deputy President

A Secretary

An Assistant Secretary …… To:

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(a) A Committee consisting of the following, who shall be termed the office-bearers of the
Association, shall be elected for a term of two years in the Annual General Meeting:-

A President

A Deputy President
A Secretary

A Membership Secretary


After some deliberation, the meeting unanimously decided that the new Committee for the
Term 2020/22 should study the matter first since it was not tabled at the Committee level.
Also, MAHSOPA has just amended its constitution and it is the first Annual General Meeting
after the constitution was approved by the Registrar of Society.


The meeting also requested that all resolutions in future be duly circulated prior to a general
meeting.

8. CLOSING REMARKS

The newly elected President thanked all the members of the outgoing Committee and presented
a memento to the Past Secretary, Hj Tedin Ng Abdullah.


9. ADJOURNMENT


There being no further matters for discussion, the meeting was adjourned at 5.10 pm with a vote
of thanks to the chair.



Minutes recorded by: Confirmed by:


Secretary Dr. Leo Ann Mean

Madelina Kuah WL
President

MAHSOPA ANNUAL REPORT- 2020/2021




1. MEMBERSHIP
To-date there are 542 members.
09 new memberships were received and approved:

1. Heng Jee Heng – 1971
2. Lee Tuck Fook – 1971
3. Raduan bin Malek – 1975
4. Prof. Dr. Aminuddin Bin Mohamad – 1968
5. Bahrain Bin Ab Aziz – 1978
6. Ng Cheu Kuan – 1973
7. Datuk Dr. Yahya Bin Baba – 1973
8. Abdul Razak Bin Mahmud – 1977
9. Azhar Bin Yaakub – 1973


2. COMMITTEE
The changes in the Committee are as follows:

Secretary: Madelina Kuah resigned for personal reasons and was replaced by Asst. Secretary Wong
Wee Loke.

Asst. Secretary: Committee Member Dianne Cheong who had the next highest vote during the
election at the last AGM was appointed to replace Wong Wee Loke

Committee Members:
Jimmy Tay Kay Hui resigned due to personal reasons and was replaced by Suresh Kumar who had
the next highest vote during the election at the last AGM

Noorazlan Mohd Noor, having had the next highest vote for Committee Member during the election
at the last AGM was appointed to occupy the vacancy left by Dianne Cheong as Committee Member


3. COMMITTEE MEETINGS

8 Committee meetings were held. The attendance is as follows:

1. Dr Leo Ann Mean – 8/8
2. Dato’ Capt Hj Abdul Rahim Abdul Aziz – 7/8
3. Wong Wee Loke – 7/8
4. Mokhlis Maizan – 8/8
5. Dr Dianne Cheong Lee Mei – 8/8
6. Charlie Chua Sim Seng – 8/8
7. Robert Lim Fung Wang – 8/8
8. Suresh Kumar – 6/8
9. Noorazlan Mohd Noor – 4/4

4. ACCEPTANCE OF TYT TUN DATUK SERI MOHD ALI RUSTAM AS MAHSOPA
PATRON

th
The Committee during its courtesy call to the Governor on 11 December 2020 officially offered to
appoint the Governor as MAHSOPA Patron and TYT had graciously accepted.

5. MAHSOPA WELFARE PROJECT
The objective of this new project is to provide assistance to our alumni members.
MAHSOPA plans to raise funds from our members to assist fellow alumni who are in need
of help such as subsidizing their medical bills and other forms of financial as well as non-
financial assistance. We sincerely hope members will contribute generously to this worthy
cause.

A Sub-Committee has been formed to spearhead this project and the members are as
follows:

Head: Charlie Chua Sim Seng
Members: Cheong Lee Mei, Dianne
Mokhlis Maizan
Lim Hock Seang
Madelina Kuah
Nasaruddin bin Hissuddin

The MAHSOPA Committee also proposed to start a fund to be named Tan Sri Abdul Rahman
Arshad Welfare Fund (TSRAWF) as a tribute and in honour of our past President for his many
years of dedicated service to our association. Puan Sri Noorhayati Mohamed has agreed to our
proposal to name the fund after her late husband. The following have pledged to contribute the
sums indicated to kick off the fund:

1. Leo Ann Mean RM 2000
2. Charlie Chua Sim Seng RM 1000
3. Tan Chee Seng RM 1000
4. Yeo Keng Joon RM 1000
5. Mustafa Kamal Abdul Aziz RM 750
6. Jimmy Tay Kay Hui RM 600
7. Abdul Rahim Abdul Aziz RM 200
8. Robert Lim RM 200
9. Lim Koh Chin RM 200
10. Suresh V. Kumar RM 100
11. Wong Wee Loke RM 100


The Rules and Regulations of the TSRAWF has been drafted and will be submitted for
approval by members during the AGM.

6. TREE PLANTING PROJECT
The objective of this project is to beautify Malacca, reduce greenhouse gasses and improve our
natural environment. We aim to plant 500 trees per year and in 4 years plant a total of 2,000 trees
towards our school’s Bicentennial in 2026.

Working Committee:
Chairman Robert Lim
Protocol and Communication Dato Abdul Rahim Abdul Aziz
Secretary Dr Dianne Cheong
Finance Mokhlis Maizan

Volunteer recruitment Kee Nam Chin
Local coordinator and logistics Mustafa Kamal Abdul Aziz
Nursery/ Saplings Abdul Raqib Lim Say Ghee
Site Inspectors Tay Bian How
Frankie Tan
Official Photographer Lee Kaw Yeow
Fundraising Robert Lim
Advisors and Consultants
Technical Lim Ming Hui, Vice Chair MNS Malacca Branch
Donovan Louis, MNS Editorial Board Member
Balu Perumal MNS Project Manager
Communication Suresh Kumar
Tourism Matters Madelina Kuah

The time-line for planting has been drawn but need to be adjusted due to the MCO.
5 tree species have been identified as follows- Malacca Tree, Malacca Teak tree (Merbau),
Flame of the Forest, Angsana and Rain Tree The team had its first meeting with Majlis
Bandaraya Melaka Bersejarah (MBMB), inspected some sites offered and requested MBSB to
provide more sites for the Committee to choose. The first budget version amounting to RM
50,000 has been drawn up and potential donors have also been identified Two members of the
team met with the manager Mr Balu Perumal of MNS, person in charge of the nursery to
determine the trees available for planting and also the cost for the saplings.

The team also met with the Malacca High School principal and came to an agreement to plant trees
in the school premises.

7. MOU WITH MMC
An MOU with Mahkota Medical Centre (MMC) was signed on 1 June 2021 whereby
MAHSOPA members can avail themselves of discounts for in-patient treatment at MMC

8. e-OPTIMIST
The total number of issues from 1929 to 2020 is 94
Total issues scanned is 59 issues which have been saved in MAHSOPA laptop
Total issues not scanned is 35, of which 9 issues are at MHS Resource Centre and 26
missing issues, viz, 1932 / 1933 / 1934 / 1935 / 1936 / 1937 / 1938 / 1940 / 1941 / 1942 /
1943 / 1944 / 1950 / 1951 / 1953 / 1954 / 1958 / 1959 / 1964 1965 / 1967 / 1976 / 1986 /
2018 / 2019 / 2020
Readied issues will be posted on MAHSOPA Facebook in PDF format, once the relevant
formatting is completed.
Request will also be posted in MAHSOPA Facebook to source for missing issues, which will be
done after final confirmation with MHS school regarding missing issues and issues from recent
years. Will appeal to members through FB for Optimist of the missing years.

9. MAHSOPA Constitution
Committee proposed some amendments to the MAHSOPA Constitution which will be
presented for approval at the AGM

10. Tan Sri Abdullah Salleh Scholarship Fund

Committee proposed some amendments to the Rules and Regulations of the Tan Sri Abdullah
Salleh Scholarship Fund which will be presented for approval at the AGM

11. Tan Sri Abdul Rahman Arshad Welfare Fund

Committee drafted and proposed the Rules and Regulations of a new fund to be named Tan Sri
Abdul Rahman Arshad Welfare Fund for approval by the AGM.











































MAHSOPA AGM 4 SEPTEMBER 2021

PROSPOSED AMENDMENTS TO MAHSOPA CONSTITUTION


1. Amend “The Committee” to “Executive Committee” in entire document
2. Add to Clause 8 (k) “For the purpose of interpretation all general meetings
and Executive Committee meetings of the Association held physically or on
any other valid digital or online platforms shall constitute as a valid meeting
held”

3. Add to Clause 9 (e) “Where any urgent matter requiring the approval of the
Executive Committee arises and it is not possible to convene a meeting, the
Secretary may obtain such approval by means of a circular email or any
other forms of electronic media”
4. Add to Clause 9 (h)
(i) “The elected Executive Committee may during its tenure in office,
appoint not more than 5 members of the Association to serve on the

Executive Committee
(ii)The appointed Executive Committee Members shall serve the
Association the same way as any other elected Executive Committee
Members.
(iii)The appointed Executive Committee Members shall have no voting
rights if any matters of the discussion at the Executive Committee requires
a vote for a decision.
5. Clause 10(a) Duties of President. To add (a) “He shall also be the Chairman

of the Board of Trustees of all specific Funds set up by the Association.
6. To add Clause 10(e) The other members of the Executive Committee, both
elected and appointed shall carry out such duties as directed by the
Executive Committee.

MAHSOPA



CONSTITUTION





PERLEMBAGAAN BAGI PERTUBUHAN INDUK

PERSATUAN ALUMNI SEKOLAH TINGGI MELAKA

(MALACCA HIGH SCHOOL OLD PUPILS' ASSOCIATION)

(PPM-012-10-29101976)






























Incorporates all amendments resolved during AGM 2019 and approved by
the Registrar of Societies on 06th August 2019

MALAYSIA




AKTA PERTUBUHAN 1966
PERATURAN-PERATURAN PERTUBUHAN 1984




BORANG 3
(Peraturan 5)





PERAKUAN PENDAFTARAN



Adalah diperakui bahawa
PERSATUAN MURID-MURID TUA SEKOLAH TINGGI MELAKA (MELAKA HIGH SCHOOL OLD PUPILS
ASSOCIATION)


hari ini didaftarkan sebagai suatu pertubuhan di bawah Seksyen 7
Akta Pertubuhan 1966 dan bahawa nombor pendaftarannya ialah



PPM-012-10-29101976

Diperbuat dengan ditandatangani oleh saya pada

29 haribulan Oktober 1976


JPPM









(DATO' ABDUL RAHMAN BIN OTHMAN)
Pendaftar Pertubuhan, Malaysia


Disahkan bahawa maklumat di atas adalah seperti yang dicatat dalam Daftar Pertubuhan

Tarikh migrasi: 30 haribulan April 2013 No. Migrasi: SEL0449/76
Dokumen ini adalah cetakan komputer. Tandatangan tidak diperlukan.

Rujukan Kami: PPM-012-10-29101976

Tarikh: 06 Ogos 2019

Setiausaha,
PERSATUAN ALUMNI SEKOLAH TINGGI MELAKA (MALACCA HIGH SCHOOL OLD
PUPILS' ASSOCIATION)
D209, BLOCK D, PHILEO DAMANSARA 1, NO. 9, JALAN 6/11, OFF JALAN
DAMANSARA,
46350 PETALING
SELANGOR


Tuan/Puan,

PERMOHONAN PINDAAN PERLEMBAGAAN




Dengan hormatnya perkara di atas dirujuk.

2. .....Sukacita dimaklumkan bahawa permohonan pindaan perlembagaan pertubuhan tuan
telah DILULUSKAN dan pertubuhan tuan hendaklah menggunakan perlembagaan terkini
dalam mentadbir pertubuhan tuan mulai 06 Ogos 2019 .


3. Adalah disahkan bahawa dengan kelulusan ini, nama pertubuhan dipinda daripada
"PERSATUAN MURID-MURID TUA SEKOLAH TINGGI MELAKA (MELAKA HIGH
SCHOOL OLD PUPILS ASSOCIATION)" kepada "PERSATUAN ALUMNI SEKOLAH
TINGGI MELAKA (MALACCA HIGH SCHOOL OLD PUPILS' ASSOCIATION)".




Sekian, terima kasih.


'BERKHIDMAT UNTUK NEGARA'



Saya yang menjalankan amanah,


( NURUL AZHAR BIN HUSIN )
b.p. PENDAFTAR PERTUBUHAN MALAYSIA
Catatan: surat ini adalah janaan komputer, tandatangan tidak diperlukan

Page 1




PERLEMBAGAAN BAGI PERTUBUHAN INDUK


PERSATUAN ALUMNI SEKOLAH TINGGI MELAKA
(MALACCA HIGH SCHOOL OLD PUPILS' ASSOCIATION)
(PPM-012-10-29101976)



1 NAME, POSTAL ADDRESS AND PLACE OF MEETING
(a) The Association shall be known as the Persatuan Alumni Sekolah Tinggi
Melaka in Bahasa Malaysia and the Malacca High School Old Pupils'
Association in English, hereinafter referred to as (the Association). The
abbreviation of the name of the Association shall be MAHSOPA in both
Bahasa Malaysia and English.
(b) The registered place of business/meeting of the Association shall be at D209,
Block D, Phileo Damansara 1, No. 9, Jalan 6/11, Off Jalan Damansara,
46350 Petaling Jaya, Selangor. The place of business/meeting of the
Association shall not be changed without the prior approval of the Registrar
of Societies.


2 COLOURS
The colours of the Association will be Mauve, Green and Gold.

3 AIMS AND OBJECTS
(a) To promote closer ties with the alma mater,
(b) To create spirit of friendship among old pupils,
(c) To promote educational, cultural, sports and social activities, and
(d) To endeavour, together with other Organisations having similar objectives,
contribute towards the promotion of community services and goodwill.

4 PATRON
The committee should be empowered to invite suitable persons to be the
Association's patrons who should then be duly confirmed at the Annual
General Meeting.


5 MEMBERSHIP
(a) The Association shall consist of members of the following categories all of
whom shall have attained the age of 18:
(i) Ordinary Members: All persons educated in the Malacca High School
shall be eligible for membership as Ordinary Members. Persons who
are schooling or receiving education in any school, institution or a place
of learning shall not be eligible for membership.
(ii) Associate Members: Anyone not educated in the Malacca High School
may be elected an Associate Member at a Committee Meeting.
Associate members shall have no voice in the affairs of the Association
or vote at any meeting.
(iii) Honorary Members: The Committee shall have the power to invite
distinguished persons, donors and those who have rendered invaluable
services to the Association to be Honorary Members. Honorary
members shall pay no subscription and shall have no voice in the

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affairs of the Association or vote at any meeting.
(iv) The membership of the Association will be unlimited.
v) Every application for membership shall be proposed and seconded by
two existing members and shall be forwarded to the Secretary who shall
at the first convenient opportunity, submit it to the Committee for
approval. The Committee may at its discretion reject any application
without assigning any reason.
(vi) Every applicant whose application has been approved as aforesaid
shall upon payment of the prescribed entrance fee be admitted as a
member of the Association and shall be entitled to all the privileges of
membership.


6 SUBSCRIPTIONS
Entrance Fee for Ordinary Membership and Associate Membership is a
one-time lifetime entrance fee of RM50.00 without any periodic subscription
fees.

7 RESIGNATION
Any member who wishes to resign from the Association shall give two weeks'
notice in writing to the Secretary.

8 GENERAL MEETING
(a) The supreme authority of the Association is vested in the general meeting of
members. The quorum for all general meetings shall be twice the members of
the Committee members.
(b) If half an hour after the time appointed for the meeting a quorum is not
present, the meeting shall be postponed to a date (not exceeding 35 days) to
be decided by the Committee; and if a quorum is not present half an hour
after the time appointed for the postponed meeting, the members present
shall have power to proceed with the business of the day but they shall not
have power to alter the rules of the Association or to make decisions affecting
the whole membership.
(c) An annual general meeting of the Association shall be held as soon as
possible after the close of each financial year on a date at a time and place to
be decided by the Committee. The business of the annual general meeting
shall be:
i. To receive the Committee's report on the working of the Association
during the previous year.
ii. To receive the Treasurer's report and the audited accounts of the
Association for the previous year.
iii. To elect a Committee and appoint auditors for the ensuing term when
applicable.
iv. To deal with such other matters as may be put before it.
(d) A preliminary notice of the annual general meeting stating the date, the time
and the place and calling for motions for discussion, motions for amendment
of the Rules and nominations for the election of the Committee shall be sent
by the Secretary to all members not later than thirty days before the date fixed
for the meeting.
(e) The Secretary shall send to all members at least seven days before the
meeting an agenda including copies of minutes and reports, motions and

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nominations for the election of officers together with the audited accounts of
the Association for the previous year.
(f) An extraordinary general meeting of the Association shall be convened:
(i) Whenever the Committee deems it desirable, or
(ii) At the joint request in writing to the Secretary by not less than twenty
members stating the objects and reasons for such a meeting.
(g) An extraordinary general meeting requisitioned by members shall be
convened within thirty days of the receipt of such requisition.
(h) Notice and agenda for an extraordinary general meeting will be forwarded by
the Secretary to all members at least ten days before the date fixed for the
meeting.
(i) Paragraphs (a) and (b) of this rule regarding the quorum and the
postponement of an annual general meeting shall apply also to an
extraordinary general meeting but with the proviso that if no quorum is present
after half an hour from the time appointed for a postponed extraordinary
general meeting requisitioned by members the meeting shall be cancelled and
no extraordinary meeting shall be requisitioned for the same purpose until
after the lapse of at least six months from the date thereof.
(j) The Secretary shall forward to all members a copy of the minutes of each
annual and extraordinary general meeting as soon as possible after its
conclusion.

9 COMMITTEE
(a) A Committee consisting of the following, who shall be termed the office-bearers
of the Association, shall be elected for a term of two years in the Annual General
Meeting:
A President.
A Deputy President. A Secretary.
An Assistant Secretary.
A Treasurer.
An Assistant Treasurer.
Three (3) Ordinary Committee Members.
The office-bearers of the Association and every officer performing executive
functions in the Association shall be Malaysian Citizens.
(b) Names for the above offices shall be proposed and seconded and election will
be by a simple majority vote of the members at the annual general meeting.
All the office-bearers shall be eligible for re-election after each two year term.
(c) The function of the Committee is to organise and supervise the activities of
the Association and to make decisions on matters affecting its running within
the general policy laid down by the general meeting. The Committee may not
act contrary to the expressed wishes of the general meeting without prior
reference to it and shall always remain subordinate to the general meeting. It
shall furnish a report to each annual general meeting on its activities during
the previous year.
(d) The Committee shall meet at least once every three months, and seven days'
notice of each meeting shall be given to the members. The President acting
alone, or not less than three of its members acting together may call for
meeting of the Committee to be held at any time. At least one half of the
committee members must be present for its proceedings to be valid and to
constitute a quorum.

Page 4



(e) Any member of the Committee who fails to attend three consecutive meetings
of the Committee without satisfactory explanation shall be deemed to have
resigned from the Committee.
(f) In the event of the death or resignation of a member of the Committee, the
candidate who received the next highest number of votes at the previous
election for the post affected shall be invited to fill the vacancy. If there is no
such candidates or if such candidate declines to accept office, the Committee
shall have the power to co-opt any other member of the Association to fill the
vacancy until the next annual general meeting.
(g) The Committee shall give instructions to the Secretary and other officers for
the conduct of the affairs of the Association. It may appoint such organisers
and such staff as it deems necessary. It may suspend or dismiss any
organiser or member of the staff for neglect of duty, dishonesty,
incompetence, refusal to carry out the decisions of the Committee, or for any
other reason which it deems good and sufficient in the interest of the
Association.
(h) It shall give instructions to the Trustees regarding the use or disposal of the
immovable property of the Association.
(i) Between annual general meetings the Committee shall interpret the rules of
the Association and, when necessary, determine any point on which the rules
are silent.
(j) Except where they are contrary to or inconsistent with the policy previously
laid down by the general meeting, the decisions of the Committee shall be
binding on all members of the Association unless and until countermanded by
a resolution of a general meeting.
(k) The Committee shall be empowered to invite distinguished or suitable
persons to be the Association’s patrons who should then be confirmed at the
next Annual General Meeting.
(l) The Principal of the Sekolah Tinggi Melaka shall be an ex-officio Committee
member of the Association. He may attend any meeting and offer any
suggestions for the benefit of the Association, but he shall have no vote at
the meeting.
(m) The Committee shall formulate programs towards the achievement of the
aims and objectives of the Association

10 DUTIES OF OFFICE-BEARERS
(a) The President shall during his term of office preside at all general meetings
and all meetings of the Committee and shall be responsible for the proper
conduct of all such meetings. He shall have the casting vote and shall sign the
minutes of each meeting at the time they are approved.
(b) The Deputy President shall deputise for the President during the latter's
absence.
(c) The Secretary shall conduct the business of the Association in accordance
with its rules, He shall carry out the instructions of the general meeting and of
the Committee. He shall keep and maintain a register of members of the
Association containing personal particulars of the members.
(d) The Treasurer shall be responsible for the finances of the Association. He
shall keep accounts of all its financial transactions including donations from
well-wishers and shall be responsible for their correctness. He shall in
conjunction with the President or Secretary sign all cheques on behalf of the

Page 5



Association.

11 FINANCIAL PROVISIONS
(a) Subject to the following provisions in this rule, the funds of the Association
may be expended for any purpose necessary for the carrying out of its
objects, including the expenses of its administration, the payment of salaries,
allowances and expenses of its office-bearers and paid staff and the audit of
its accounts, but they shall on no account be used to pay the fine of any
member who may be convicted in a court of law.
(b) The Treasurer may hold a petty cash allowance not exceeding RM500.00 at
any one time. All money, in excess of this sum shall within ten days of receipt
be deposited in a bank approved by the Committee. The bank account shall
be in the name of the Association.
(c) All cheques or withdrawal notices on the Association's account shall be
signed jointly by the Treasurer and the President or Secretary.
(d) No expenditure exceeding RM5,000.00 in any one time shall be incurred
without the prior sanction of the Committee, and no expenditure exceeding
RM10,000.00 shall be incurred without the prior sanction of a general
meeting. Expenditure amounting up to RM5,000.00 and below at any one
time may be jointly approved by the President, Secretary and Treasurer.
(e) As soon as possible after the end of each financial year on 31st December, a
statement of income and expenditure and a balance sheet for the year shall
be prepared and audited by the auditor/auditors appointed under rule 12. The
audited accounts shall be submitted for the approval of the next annual
general meeting, and copies shall be made available at the meeting of the
Association for the perusal of members


12 AUDIT
One or more persons who shall not be office-bearers of the Association, shall
be appointed by the annual general meeting as Honorary Auditors. They shall
be eligible for re-appointment.

13 TRUSTEES
(a) Three Trustees who shall be over twenty-one years of age shall be appointed
by the annual general meeting and shall hold office during the pleasure of the
Association. They shall have vested in them all immovable property
whatsoever belonging to the Association and shall deal with it in such manner
as the Committee may direct.
(b) The Trustees shall not sell, withdraw or transfer any of the properly of the
Association without the consent and authority of a general meeting of
members.
(c) A Trustee may be removed from office by a general meeting on the grounds
that, owing to ill health, unsoundness of mind, absence from the country or for
any other reason, he is unable to perform his duties or unable to do so
satisfactorily. In the event of death, resignation or removal of a Trustee, the
vacancy shall be filled by a new Trustee appointed by a general meeting.


14 RULES
These Rules may not be altered or amended except by resolution of a general

Page 6


meeting. Such alterations shall take effect from the date of their approval by
the Registrar of Societies.

15 DISSOLUTION
(a) The Association may be voluntarily dissolved by resolution of not less than
three-fifths of the total membership.
(b) In the event of the Association being dissolved as provided above, all debts
and liabilities legally incurred on its behalf shall be fully discharged, and the
remaining funds shall be disposed off in such manner as may be decided
upon by a general meeting.


16 PROHIBITIONS
(a) Gambling is prohibited to be played in the premises of the Association;
Roulette, Lotto, Fan Tan Poh, Peh Bin, Belangkai. Pai Kau, Tau Ngau, Tien
Kow. Chap Ji Kee, Sam Cheong, Twenty-one, Thirty-one, Ten and a half, all
games of dice, banker’s game and all games of mere chance.
(b) Neither the Association nor its members shall attempt to restrict or in any
other manner interfere with the trade or prices or engage in any Trade Union
activities as defined in the Trade Union Ordinance, 1959.
(c) The Association shall not hold any lottery, whether confined to its members or
not, in the name of the Association or its office-bearers, committee or
member.
(d) The society is prohibited from having affiliation or connection outside
Malaysia.
(e) No University or College student may be admitted as a member except with
the prior permission in writing of the Vice-Chancellor of the University or
College concerned

(end)

MAHSOPA AGM 4 SEPTEMBER 2021

PROPOSED AMENDMENTS TO TSASSF RULES & REGULATIONS


1. The Board
4. (1) The Board shall consist of the following members, viz:-

(a) The Chairman who shall be the President of the Malacca High School
Old Pupils’ Association (hereinafter referred to as “MAHSOPA”).

(b) The Secretary of MAHSOPA who shall serve as the Secretary of the
Board.
(c) The Treasurer of MAHSOPA who shall serve as the Treasurer of the
Board
(d) One member from the appointed Trustees of MAHSOPA.
(e) One member of good standing from MAHSOPA general membership.


4. (2) The Chairman in consultation with the MAHSOPA Executive
Committee shall appoint member (d) and (e).

2. Objects
5. (c) to provide financial assistance to former students of Malacca High
School who are confirmed to pursuing tertiary education or education in
institutions of higher learning in Malaysia;


5.(d) to provide financial assistance to current students of Malacca High
School who are confirmed to pursuing secondary and pre-tertiary
education in Malaysia;

RULES AND REGULATIONS APPROVED AND ADOPTED BY THE
MALACCA HIGH SCHOOL OLD PUPILS’ ASSOCIATION,
FEDERAL TERRITORY/SELANGOR EXECUTIVE COMMITTEE


TAN SRI ABDULLAH SALLEH SCHOLARSHIP FUND



To establish the TAN SRI ADBULLAH SALLEH SCHOLARSHIP FUND
and to provide for the management and administration of the Fund and other
matters incidental thereto.



PART I
THE FUND

1. There is hereby established a Fund to be known as the TAN SRI
ABDULLAH SALLEH SCHOLARSHIP FUND (hereinafter referred to as
the “Fund”).


2. The Fund shall vest in and be managed by a Board of Trustees (hereinafter
referred to as the “Board”) which shall have the power to award
scholarships, study grants, or study loans, bursaries, prizes or any other
awards as the Board may think fit.



PART II
THE BOARD

3. The Board shall have the power at its discretion to accept any grants,
donations, endowments, gifts or bequests made to or in favour of the Fund.



4. (1) The Board shall consist of the following members, viz:



(a) The Chairman who shall be the President of the Malacca
High School Old Pupils’ Association, Federal
Territory/Selangor (hereinafter referred to as
“MAHSOPA”).



(b) Two other members of MAHSOPA Executive Committee
appointed by the Chairman.

2


(2) The Chairman shall preside at all meetings of the Board.



(3) The Board shall meet at such places and times as the Chairman
may appoint and at any meeting of the Board two members
shall form a quorum.



(4) The Chairman shall have a casting vote.



(5) The Board shall have the power to determine its own
procedure.




PART III



OBJECTS OF THE FUND




5. The objects of the Fund shall be:



(a) to perpetuate the good name of Tan Sri Abdullah Salleh;



(b) to provide financial assistance to all students irrespective of
race, religion or creed;


(c) to provide financial assistance to former students who are
confirmed to pursuing tertiary education or education in
institutions of higher learning in Malaysia;



(d) to improve the standard of tertiary education in all
disciplines.



6. The Board shall have the power to do all things expedient or reasonably
necessary or incidental for the carrying out of the objects of the Fund.

3




PART IV

ADMINISTRATION OF THE FUND


7. (1) All reasonable expenses incidental to the management and

administration of the Fund shall be defrayed from the monies of
the Fund in priority to any other payments.



(2) The balance of the fund after defraying the expenses shall be
utilized for the purpose of providing nor awarding such number
of scholarships, study grants or study loans, bursaries, prizes or
any other awards as the Board may from time to time determine
to be provided or awarded to students and former students to
pursue such course or courses as the Board may think proper

(3) The above provision shall apply to any student and former
student who by virtue of his/her circumstances or other reasons
require in the opinion of the Board to be provided with or
assisted by a scholarship, study grant or study loan, bursary,
prize or any other award. In this context the term “former
student” shall mean any person who has been and during
his/her tenure thereof shall have remained a student of any
government school and shall have pursued his/her studies
thereat to the satisfaction of the Board.




8. (1) Every recipient of a scholarship, study grant, study loan or any

other award provided or awarded under the Fund shall become
and during his/her tenure thereof shall remain a student of any
government school and shall pursue his/her studies thereat to
the satisfaction of the Board.



(2) Every recipient of a scholarship, study grant, study loan or any

other award provided or awarded under the Fund shall become
and during his/her tenure thereof shall remain a student of the
institution offering tertiary education or higher learning and
shall pursue his/her studies thereat to the satisfaction of the
Board.

4


(3) If any recipient of any award made under the Fund fails to
satisfy the provisions of the objects of the Fund or commits a
breach of any of the conditions laid down by the Board or in
any way whatsoever misconducts himself/herself he/she may
thereupon be deprived of such award.

(4) The Board may cease to provide, maintain or assist any
recipient of an award under the Fund who contravenes or fails
to comply with the terms or conditions imposed by the Board in
accordance with these Rules and Regulations or if it appear5s
to the Board that a further pursuance of his/her studies is not
advantageous or reasonable by reason of his/her unsatisfactory
scholastic progress, misconduct or ill health.


9. Before making any award under the Fund the Board may impose such
conditions as it deems necessary.

10. The Board shall maintain a separate account for the Fund. Such account
shall be audited by a qualified public auditor and submitted to the
Director-General of Inland Revenue annually. The Board shall operate a
bank account in the name of the Fund. All cheques shall be signed by two
members of the Board.


11. Any amendments to these Rules shall be subject to the approval of the
Director-General of Inland Revenue.


12. If the Fund is dissolved any excess money after settling all debts and
liabilities shall be donated to the Government or to any other institutions or
funds approved by the Director-General of Inland Revenue.

Rules and Regulations Approved and Adopted by the Malacca High School Old Pupils’
Association


Tan Sri Abdul Rahman Arshad Welfare Fund


To establish the Tan Sri Abdul Rahman Arshad Welfare Fund and to provide for the
management and administration of the Fund and other matters incidental thereto.

Part I
The Fund

1. There is hereby established a Fund to be known as the Tan Sri Abdul Rahman Arshad
Welfare Fund (hereinafter referred to as the “Fund”).

2. The Fund shall be vest in and managed by a Board of Trustees (herein after referred to
as the “Board”) which shall have the power to award financial aid to needy alumni of
Malacca High School.

Part II
The Board

3. The Board shall have the power at its discretion to accept any grants, donations,
endowments, gifts or bequests made by alumni of Malacca High School to or in favour
of the Fund.

4. (1) The Board shall consist of the following members, viz:-

(a) The Chairman who shall be the President of the Malacca High School Old Pupils’
Association (hereinafter referred to as “MAHSOPA”)
(b) The Secretary of MAHSOPA who shall serve as the Secretary of the Board
(c) The Treasurer of MAHSOPA who shall serve as the Treasurer of the Board
(d) One member from the appointed Trustees of MAHSOPA
(e) One member of good standing from MAHSOPA general membership

4. (2) The Chairman in consultation with the MAHSOPA Executive Committee shall appoint
member (d) and (e)

5. The Chairman shall preside at all meetings of the Board

6. The Board shall meet a such places and times as the Chairman may appoint and at any
meeting of the Board three members shall form a quorum

7. The Chairman shall have a casting vote

8. The Board shall have the power to determine its own procedure.

Part III
Objects of the Fund

9. The objects of the Fund shall be:

(1) To perpetuate the good name of Tan Sri Abdul Rahman Arshad
(2) To provide financial assistance to alumni of Malacca High School irrespective of race,
religion or creed
(3) To send gifts, food, provisions, wreaths and other such items as appropriate.
(4) The Board shall have the power to do all things expedient or reasonably necessary or
incidental for carrying out the objects of the Fund.

Part IV
Administration of the Fund

10. (1) All reasonable expenses incidental to the management and administration of the Fund
shall be defrayed from the monies of the Fund in priority to any other payments.

(2) The balance of the fund after defraying the expenses shall be utilized for the purpose of
providing financial assistance as the Board may from time to time determine to be
provided to alumni of the school as the Board may think proper.

(3) The provision above shall apply to any alumni of Malacca High School who by virtue of
circumstances or other reasons require in the opinion of the Board to be provided with
financial or other forms of assistance.

PART V
Selection of Recipients

11. The Executive Committee of MAHSOPA and its relevant Sub-Committee shall assist the
Board with the selection of recipients. The selection criteria shall be duly approved by the
Board.

12. The Executive Committee of MAHSOPA and its relevant Sub-Committee shall provide the
Board with names of the proposed recipients with its recommendation.

13. The Board at its discretion may decide to further evaluate the proposed names of the
recipients.

Part VI
Account

14. The Board shall maintain a separate account for the Fund. The Board shall operate a bank
account in the name of the Fund. All cheques shall be signed by two members of the Board
with the Chairman as the compulsory signatory.

15. Such account shall be audited by the internal auditors of MAHSOPA and the accounts shall
be duly tabled at the annual general meeting of MAHSOPA.

16. In the event the Fund attains tax-exempt status the Board shall ensure all the prescribed
requirements for administration, accounting and audit shall be met as set forth by Inland
Revenue Board (Jabatan Hasil Dalam Negeri)


Part VII
Amendments and Dissolution

17. Any amendments to these Rules shall be tabled at the annual general meeting of MAHSOPA.
As a tax-exempt Fund it would further be subject to the approval of the Director-General of
Inland Revenue.

18. If the Fund is dissolved any excess money after settling all debts and liabilities shall be
donated to any institutions or funds as approved by the members of MAHSOPA at an annual
general meeting.

19. As a tax-exempt Fund, if the Fund is dissolved any excess money after settling all debts and
liabilities shall be donated to the Government or to any other institutions or funds approved
by the Director-General of Inland Revenue