2017-18 STUDENT HANDBOOK & PLANNER
2017/2018 STUDENT HANDBOOK AND PLANNER
Revised 2017
Please note policies are subject to change. The most recent and updated versions can be found on our website.
A message from Trocaire’s Chief Student Affairs Officer:
Greetings Trocaire Students:
This handbook has been developed for students to use as a resource for important information regarding policies, procedures, and contains descriptions of services available to all students. In addition the handbook serves as a planner and calendar for important dates.
The Trocaire campus community works diligently to provide services that will enrich your experience at Trocaire and contribute to your academic success. Trocaire College provides an education within the Catholic and Sisters of Mercy tradition. As the College supports student’s educational journey and prepares you for occupational success, we hope and expect that students will embrace the concepts of the Mercy Action Project. The integration of core values, coupled with the acquisition of knowledge and skills, are the hallmarks of a well-educated person.
Please know that the following student services have been centrally located on the first floor and will be available to you for extended hours on the Trocaire campus located at 360 Choate Ave.:
• Advisement and Student Service Center: Serves as the information center for students; provides academic advisement and a variety of student services
• Palisano Learning Center: Provides academic support services such as free tutoring, coaching, learning labs, etc.
• Student Engagement/Life Office: Student programming, government, clubs, leadership, etc.
• Wellness Center: Counseling, accessibility services, health records, and wellness programming
• Career Services: Counseling, career exploration, job readiness (resume, interview, placement), etc.
• Student Affairs Division Office: Student advocacy
Detailed descriptions of these services can be found within the handbook and on the Trocaire website at: https://trocaire.edu/trocaire-handbook/
On behalf of the Student Affairs Division, I wish you a successful semester!
Kathleen Saunders
Chief Student Affairs Officer
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NON-DISCRIMINATION POLICY
Trocaire College does not discriminate in admission, employment, in the administration of its educational policies, scholarship and loan programs, and other institutionally administered programs, on the basis of an individual’s actual or perceived, race, color, creed, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws. Retaliation against an individual because he or she made a complaint, testified or participated in any manner in an investigation or proceeding will not be tolerated and is unlawful under Civil Rights laws.
For Further information on notice of non-discrimination, please contact:
New York Office
Office for Civil Rights
U.S. Department of Education 32 Old Slip, 26th Floor
New York, NY 10005-2500 Telephone: 646.428.3900
Fax: 646.428.3843; TDD: 800.877.8339
E-mail: [email protected] http://www2.ed.gov/about/offices/list/ocr/docs/howto.pdf
CONTENTS
INTRODUCTION SECTION I PAGE(S)
Mission Statement ......................................................................................................................................................... 5 VisionStatement ..........................................................................................................................................................5 College History.............................................................................................................................................................. 5 Institutional Milestones..............................................................................................................5 Mercy Action Project .................................................................................................................................................... 6 Academic Calendar ....................................................................................................................................................... 7
STUDENT ACCOUNTS SECTION II PAGE(S)
Student Accounts Overview .......................................................................................................................................... 8 PaymentSchedule ........................................................................................................................................................8 Tuition Liability Policy ................................................................................................................................................. 9 Student Aid Disbursement Policy ................................................................................................................................. 9 Business Office Holds ................................................................................................................................................. 10 Withdrawal from Course, Program, College............................................................................................................... 10 Financial Aid .............................................................................................................................................................. 10
STUDENT CONDUCT SECTION III PAGE(S)
Student Code of Conduct ............................................................................................................................................ 11 Disciplinary Procedures .............................................................................................................................................. 12 Judicial Appeals Board................................................................................................................................................ 13
STUDENT COLLEGE POLICES SECTION IV PAGE(S)
Bias Related Crimes .................................................................................................................................................... 15 Children on Campus Policy ......................................................................................................................................... 15 DiscriminationGrievancePolicy ...............................................................................................................................15 Family Educational Rights and Privacy Act (FERPA) ............................................................................................... 16 HIV/AIDS Policy ........................................................................................................................................................ 18 Fundraising Policy ....................................................................................................................................................... 18 Guest Speaker Policy................................................................................................................................................... 18 Policy Against Sexual Misconduct, Dating Violence, Domestic Violence & Stalking .............................................. 19 Student Drug and Alcohol Policy ................................................................................................................................ 27 Technology-Acceptable Use Policy ............................................................................................................................ 27 Unauthorized Distribution of Copyrighted Material Policy ........................................................................................ 29 Tobacco Free Policy .................................................................................................................................................... 30 Weapons on Campus ................................................................................................................................................... 30
STUDENT AFFAIRS SECTION V PAGE(S)
Advisement and Student Service Center ..................................................................................................................... 31 Alumni......................................................................................................................................................................... 32 Arthur O. Eve Higher Education Opportunity Program (TOP) .................................................................................. 32
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Bookstore..................................................................................................................................................................... 33 Bulletin Boards............................................................................................................................................................ 33 Mission, Ministry, and Service.................................................................................................................................... 33 Wellness Services........................................................................................................................................................ 33 Food Service................................................................................................................................................................ 34 Email ........................................................................................................................................................................... 35 Emergency Notification System.................................................................................................................................. 35 Housing ....................................................................................................................................................................... 36 Insurance ..................................................................................................................................................................... 36 Academic Support Services......................................................................................................................................... 36 Trocaire Libraries ........................................................................................................................................................ 37 Lost and Found ............................................................................................................................................................ 38 Massage Clinic ............................................................................................................................................................ 38 Moodle......................................................................................................................................................................... 38 Student Events ............................................................................................................................................................. 38 Student Life ................................................................................................................................................................. 38 Student ID Cards ......................................................................................................................................................... 39 Student Portal .............................................................................................................................................................. 39 Veteran Services.......................................................................................................................................................... 39 Voter Registration ....................................................................................................................................................... 39
CLUBS & ORGANIZATIONS SECTION VI PAGE(S)
Starting a Campus Organization.................................................................................................................................. 40 Calendar of Events ...................................................................................................................................................... 40 College Committees .................................................................................................................................................... 40 Hospitality Club .......................................................................................................................................................... 40 National Student Nurses Association .......................................................................................................................... 41 Orientation Leaders ..................................................................................................................................................... 41 Phi Theta Kappa Honor Society .................................................................................................................................. 41 Radiologic Technology Club....................................................................................................................................... 41 Student Government Association ................................................................................................................................ 41 Student Veterans Club................................................................................................................................................. 41 Trocaire College Association of Student Surgical Technologists............................................................................... 42 Trogreen Team ............................................................................................................................................................ 42
SAFETY AND SECURITY SECTION VII PAGE(S)
Security Phone Numbers ............................................................................................................................................. 43 Crime Prevention......................................................................................................................................................... 43
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SECTION I
INTRODUCTION
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
MISSION STATEMENT
Trocaire College, a private, career-oriented Catholic college, in the spirit of the Sisters of Mercy, strives to empower students toward personal enrichment, dignity and self-worth through education in a variety of professions and in the liberal arts. Recognizing the individual needs of a diverse student body, Trocaire College provides life learning and development within a community-based environment. Trocaire College prepares students for service in the universal community.
VISION STATEMENT
Trocaire is the College where lives are transformed. Our students will be graduates of choice in career-oriented professions.
COLLEGE HISTORY
The Trocaire College of today is a vibrant, multi-dimensional coeducational Catholic college which continues to operate in the spirit of the Sisters of Mercy. Trocaire is an active member of the Conference for Mercy Higher Education (CMHE). Trocaire College changes the trajectory of the lives of its students, helping students of promise recognize their own talents and maintain their own motivation while providing them the means by which to grow intellectually and emotionally. Graduates of Trocaire are sought by Buffalo employers across the service industries for their exceptional character, skill and dedication. Alumni of Trocaire College can be counted upon to work collaboratively to excel in their professions.
INSTITUTIONAL MILESTONES
June 27, 1958: Trocaire (then Sancta Maria) gets five-year provisional charter from NYS Board of Regents to open shop and begin offering courses of study. The college was housed in the east wing of the Mercy Motherhouse and only sisters – religious women – were eligible for enrollment. Graduates of approved secondary schools would complete the year-long program to achieve 106 credit hours to receive the associate’s degree in applied science. At the time, Sancta Maria College had a faculty of 24 sisters and four priests to teach the 108 enrolled sisters.
Officers of the college included: • Mother Mary Vincentia
• Dean: Sr. Mary Paracleta
• Treasurer: Sr. Mary dePazzi
• Registrar: Sr. Mary John Aloysius
1965: Lay women allowed admission
Jan. 3, 1967: Official announcement made that name changed to Trocaire, Gaelic for mercy, from Sancta Maria. Jan. 20, 1972: Trocaire is granted an Absolute Charter from The New York State Education Department
1972: Laymen allowed admission
January 2008: Transit location opens
February 2012: Seneca Street location opens
November 2012: Dr. Bassam Deeb inaugurated as sixth president of Trocaire
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MERCY ACTION PROJECT
The project is designed with the following purposes in mind:
• To develop and nurture a community of caring and respect on campus.
• To enhance and practice skills that promote leadership and professionalism
• To honor and celebrate the spirit of the Sisters of Mercy at Trocaire College
• To cultivate character and prepare students for ethical lives of purpose.
Mercy:
Trocaire means Mercy in Gaelic (the Irish language). Mercy is a quality of character, a virtue, which on one level seeks to give people what they need, and not what we think they deserve. Whatever the plight of another, be it poverty, illness, lack of education, discrimination, injustice, addiction, guilt, fear, despair, etc., mercy seeks to discern and provide what is required to restore life, wholeness, and dignity to those in need. Mercy was highly prized by Catherine McAuley and is the namesake of our founders, the Sisters of Mercy.
Professionalism:
Professionalism is the collection of behaviors and qualities which represents the ideal employee. It is a commitment to preparation and the on-going development of skills. A professional aims to exceed expectations and consistently strives toward a higher standard in thought, language, and action.
Empathy:
Empathy is a moral emotion. It is the ability to identify with the feelings and experiences of another in ways that create solidarity with them, especially those who is suffering. Empathy is feeling with another as opposed to having sympathy for that person. Empathy is one way that we can “enter into” the experience of another and thus bear one another’s burdens.
Respect:
Respect is treating another person as you would wish to be treated, whatever the circumstances. It is the quality of acknowledging worth in all people. “Every action done in company ought to be (done) with some sign of respect to those that are present.” – George Washington
Civility:
Civility can be understood as formal politeness and courtesy in speech and behavior. It is a disciplined way of thinking and acting that lends grace to our interactions with others (both public and private). Civility is especially important when there is disagreement among persons and tensions rise. Grace under pressure, also a function of civility, diffuses tension and opens up space for meaningful and fruitful dialogue.
"When once the forms of civility are violated, there remains little hope of return to kindness or decency." – Samuel Johnson
“We have a choice about how we behave, and that means we have the choice to opt for civility and grace.” – Dwight Currie
Dignity:
Dignity is the inherent (of our nature) value and worth of a person.... ourselves and others. Because it flows from the belief that we are made in the image of God, one’s dignity can never be lost taken away. No matter one’s situation, circumstances, or condition in life, one remains always a child of God, made in God’s image. One’s dignity (value and worth) is inviolable. Proper acknowledgement of dignity (one’s own and that of others) generates a healthy self-respect and respect for others. It is essential for personal and spiritual growth.
TROCAIRE
PROFESSIONALISM EMPATHY
RESPECT
CIVILITY DIGNITY
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IS
IS
MERCY
MERCY
IS
IS
TROCAIRE
ACADEMIC CALENDAR
FALL 2017
August
21
Regular classes begin
28
Last day to drop/add
September
4
Labor Day – no classes, college closed
October
9
Columbus Day – no classes, college open
10
No classes, college open
11-17
Mid-term week
30
Last day to officially withdraw
November
22-26
Thanksgiving break – no classes, college open November 22, college closed November 23-26
December
5-11
Final week of semester; December 11 – last day of the semester
15
Fall Commencement
23-31
Christmas break – college closed
SPRING 2018
January
1
New Year’s Day – college closed
15
Martin Luther King Day – college closed
16
Regular classes begin
23
Last day to drop/add
February
19
President’s Day – no classes, college open
20
No classes, college open
March
7-13
Mid-term week
27
Last day to officially withdraw
March/April
28-Apr 1
Easter break – no classes, college open March 28-29, college closed March 30-April 1
May
1-7
Final week of semester; May 7 – last day of the semester
15
Spring Commencement
SUMMER 2018
May
21
Summer session I begins; classes begin
28
Memorial Day – no classes; college closed
29
Last day to drop/add
June
12
Last day to officially withdraw
21
Last day of summer session I
25
Summer session II begins; classes begin
July
4
July 4th – no classes, college closed
2
Last day to drop/add
17
Last day to officially withdraw
26
Last day of summer session II
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SECTION II
STUDENT ACCOUNTS
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
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When students register, they become liable for tuition and fees. Tuition and fees are due at the last day of the add/drop period each semester. Students paying in full should make checks payable to Trocaire College and mail to the Office of Student Accounts. The College also accepts payments made by VISA, Mastercard, Discover or American Express.
The billing statement you receive prior to the start of the semester will provide the option of paying your entire balance due (Option A), or signing up with FACTS Management, a third party billing agency (Option B). If you choose this option, you will be required to complete a payment agreement with FACTS. You will then be given two means of payment, either by automatic bank payment or by credit card. The fee to participate in Option B is $25.00 each semester, paid to FACTS.
Your registration does not become official until you have completed one of these two options.
If you are receiving financial aid that does not fully cover your tuition and fees, you are only required to pay the difference, whether you choose Option A, or Option B.
The College charges a $100.00 non-compliance fee to all students that fail to complete their financial aid paperwork or do not have a payment plan on file within three weeks of the date of your registration.
Facts Payments are deducted the fifth of every month beginning in August for the Fall semester and January for the Spring semester.
FACTS PAYMENT DATES FOR THE ACADEMIC YEAR
The Fall payment schedule is as follows: First Payment
Second Payment
Third Payment
Final Payment
5% Late Fee assessed
30 day final notice is mailed by
30% fee is added and account is placed in collection
The Spring payment schedule is as follows: First Payment
Second Payment
Third Payment
Final Payment
5% Late Fee assessed
30 day final notice is mailed by
30% fee is added and account placed in collection
August 5 September 5 October 5 November 5 November 17 November 24 December 15
January 5 February 5 March 5 April 5 April 13 April 20 May 31
*The 5% late fee is added if you have an unpaid balance as of the date indicated. If after the 30 day final notice, you still have an unpaid balance; the college will add a 30% collection fee and assign your account to a collection agency. In addition to the unpaid balance, you will be responsible for all late fees, collection costs and attorney fees and costs the college incurs with such collection efforts. Students will not receive grades or transcripts of records until all financial obligations are met.
TUITION LIABILITY POLICY
The institutional refund schedule is as follows: Withdrawal:
Through the first week of classes 100% of tuition During the second week of classes 80% of tuition During the third week of classes 60% of tuition During the fourth week of classes 40% of tuition During the fifth week of classes 20% of tuition After the fifth week of classes no refund
The schedule for tuition refunds is based on the date of official withdrawal from the college, that is, the date on which written notification of withdrawal is received in the Registrar’s Office. A student who has been granted permission to withdraw shall be liable for all fees and tuition within the limits of the Tuition Liability Policy outlined above. However, all fees are non- refundable; therefore the student is 100% responsible for all fees when they withdraw.
STUDENT AID DISBURSEMENT POLICY
Policy: Financial Aid disbursements are made after all tuition and fees are paid.
The college’s goal is to disperse aid funds to students as quickly as possible. We understand the financial obligation that you incur by electing to go to college. However, the college faces certain restrictions when it comes to the disbursement of student aid.
For the college to be able to credit a student’s account with financial aid and then issue a disbursement to a student, five requirements are necessary:
1. Your student aid file must be complete, meaning the Financial Aid Office has received all the necessary paperwork and documentation to process your aid.
2. The college has received the money from the funding source.
3. You are attending all of your classes consistently and your instructors are marking you “present”. Failure to attend
your classes could jeopardize your financial aid eligibility.
4. You have incurred liability for tuition and fee charges and the processing date has arrived. See below for
processing dates.
5. The posting of aid creates a credit balance on your account. This means that the amount of aid on your account is
greater than the amount college is charging you for tuition and fees. Approximately 2 weeks after a credit balance appears on your account, the college will issue you a check for the amount of the credit balance. Remember, the college may not post all of your aid at the same time, and therefore you may receive more than one disbursement per semester.
For the 2017-2018 school year the estimated processing dates are as follows: Type of Aid
Student Loans: Pell, SEOG, Funded Aid College Based Aid
Fall 2017
September 22 November 10
Spring 2018
February 16 April 13
**Please note, Summer TAP is not posted until October of the year after you attended the summer session. Example: Summer 2018 TAP will not be posted until October 2018.
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BUSINESS OFFICE HOLDS
If you owe a greater than $900.00 at the time of registration for the next semester, your advisor will not allow you to register. You must see Student Accounts to have the hold released.
Business Office holds are released under the following conditions:
1. A Financial Aid Representative is able to determine that the financial aid you are receiving can be credited to your account because all of the necessary information is now in and your account is now paid in full as a result.
2. You pay the amount due with cash, check, or credit card.
WITHDRAWAL FROM COURSE, PROGRAM, COLLEGE
To officially withdraw from a course, program or from the College, a student must follow the withdrawal policies as stated in the
Current College Catalog found on the college’s website: www.trocaire.edu/academics/course-catalog. Final confirmation is done within Registrar’s Office.
A student who unofficially ceases to attend classes and does not formally notify the College in writing will receive a grade of “F” or “FX” in the course(s) and will be liable for full tuition and fees as originally incurred. Non-attendance will not release the student from tuition liability. The College reserves the right to request the withdrawal of any student whose academic work is unsatisfactory or whose conduct is not in accord with the spirit and aims of the college.
FINANCIAL AID
The Financial Aid team in Room 113 at the Main Campus stands ready to help you realize how affordable Trocaire College can be. ALL students must complete the Free Application for Federal Students Aid (FAFSA) or the renewal application each year in order to determine eligibility for federal, state, and Trocaire College funds. You may find the FAFSA form at www.FAFSA.ed.gov or www.trocaire.edu. IMPORTANT: Use the IRS Data Retrieval Tool button when completing the FAFSA form for income tax retrieval.
The Trocaire College Code number for the FAFSA is 002812. In addition, the Express TAP Application should be completed
for full-time students applying for the New York State Tuition Assistance Program (TAP). You may also go to www.tapweb.org after completing the FAFSA form online. The Trocaire College code number for the TAP application for two-year degree and certificate programs is 2144. The TAP code for four-year degree programs is 6144. If you plan on attending school part-time, you may be eligible complete an Aid for Part-Time Study Application available in the Financial Aid Office or on Trocaire.edu by a specific deadline. Verification worksheets are available for students selected for verification. The verification worksheet needs
to be completed and returned along with any necessary documentation. This form is located at www.trocaire.edu/admissions/ financial-aid, or in the Financial Aid Office.
Students borrowing a Direct Federal Stafford loan (subsidized and/or unsubsidized) must also complete the Master Promissory Note (MPN) and Entrance Counseling, at www. studentloans.gov See https://trocaire.edu/admissions-aid/financial-aid/ for details.
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SECTION III
STUDENT CONDUCT
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
STUDENT CODE OF CONDUCT
Trocaire College has high regard for its students and for all members of the College Community. Trocaire expects its students to obey all applicable civil laws; to behave in ethical, professional and courteous ways and to observe the specific policies and standards which govern a student’s behavior at the college.
Any type of dishonest, abusive or destructive behavior may be subject to disciplinary actions. The following are considered to be specific violations of the Student Code of Conduct. Violations of the Student Code of Conduct shall include but are not limited to:
1.
2.
3. 4.
5. 6. 7.
8. 9. 10.
11. 12. 13.
14.
Use of, or threatened use of abusive, threatening or dangerous behavior, including, but not limited to, fighting, physical abuse, verbal abuse, threatening statements or behavior, coercion and/or conduct which threatens or endangers the mental or physical health, safety or well-being of any person, or any aspect of the college community. This includes, but is not limited to, fighting or deliberate behavior that could instigate violence or abuse, intimidation and harassment either in person or via electronic format of phone calls, texting, instant messaging or through web based or social media outlets.
Physical or verbal harassment of another person; to include harassment based on actual or perceived sex, race, color, disability, national and ethnic origin, age, religion, creed, status as a victim of domestic violence, veteran or military status, genetic information, sexual orientation or any other protected class as defined by Federal, NY State, Erie County or the City of Buffalo regulations or laws.
Sexual Misconduct. Violations of Trocaire’s Policy against Sex Discrimination which includes but are not limited to sexual harassment, sexual violence, dating violence, domestic violence, and stalking.
Computer Abuse as defined in Trocaire’s Technology Acceptable Use Policy, including not intentionally accessing transmitting, copying or creating material that violates the schools code of conduct (including but not limited to material that is offensive, obscene, harassing, insulting or otherwise abusive or discriminatory) whether in language or meaning.
Possession, use, or sale of illegal drugs; inappropriate and disruptive behavior resulting from use of illegal drugs. Possession or use of alcohol; inappropriate and disruptive behavior resulting from the use of alcohol.
Possession or use of firearms, weapons, illegal fireworks, incendiary devices, explosives or any device known to be excessively harmful.
Tampering with fire alarms and/or other fire safety equipment. Refusing to leave the building during an alarm.
Theft, destruction, damage or defacement of college property or the property of others.
Disruption or obstruction of college activities including administration, classes, campus services, or organized events, and of the use of college premises. In this regard, students are responsible for their conduct as well as that of any guests or family members they bring on campus.
Illegal gambling on-campus. Tobacco use on-campus.
Hazing, which is any act that endangers the mental or physical health or safety of any student, or that destroys or removes public or private property for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in any group or organization.
Unauthorized solicitation of money in the form of any type of donation or as any charge for goods or services on any College premises.
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15. Bullying of another student, employee, or visitor. Bullying is defined as the aggressive and hostile acts of an individual or group of individuals which are intended to humiliate, mentally or physically injure or intimidate, and/or control another individual or group of individuals.
16. Failure to comply with a direction(s) of any College official acting in performance of his/her duty.
17. Violation of any other college policies, regulations or procedures or inciting other person(s) to do so.
DISCIPLINARY PROCEDURES
Any member of the College Community may file an Incident Report of an alleged violation of the Student Code of Conduct, which includes time, place, and circumstances surrounding the situation. Incident reports will be shared with all parties involved.
PROCEDURES:
• Incident Report forms should be utilized to report violations of the Student Code of Conduct. Incident Report forms
are available in the Chief Student Affairs Officer or Dean for Student Success’ offices.
• The report is reviewed by the Chief Student Affairs Officer or designee, who will start the investigation and will
either dismiss the case or notify the student(s) of the alleged violation within five (5) working days.
• A time and place for meeting with the student(s) is determined by the Chief Student Affairs Officer or designee, to try
to resolve the charges brought against the student(s).
• If violations involve more than one student, the disciplinary process may be conducted separately.
• All incident reports will be shared with those student(s) in violation of the Student Code of Conduct.
• If the student(s) in violation fails to respond or attend the above mentioned meeting, a disciplinary decision will still
be rendered.
• Within five (5) working days following the investigation, follow-up written notification will be sent to inform the
student of the decision and the proposed disciplinary action unless a verbal warning is issued.
• The following possible sanctions may be imposed singularly or in any combination. The Chief Student Affairs Officer
or designee is not limited to the following sanctions as they may impose other sanction(s) considered appropriate. Possible Sanctions:
a. b.
c. d. e.
f. g.
Verbal Warning: A discussion about the incident. No written follow-up notification issued.
Warning: Written notice to the student that his/her conduct is in violation of college regulations and that continuation of said conduct for a stated period of time may be cause for more serious disciplinary action. Restitution: Financial reimbursement for damages to property
Community Service: A stated number of hours of donated service commensurate to the alleged violation Disciplinary Probation: A stated trial period of time set in writing, during which the student is expected to demonstrate appropriate conduct as a member of the College Community.
Disciplinary Suspension: A stated period of time which the student is excluded from classes or activities. Disciplinary Dismissal: Termination of status as a student of the College.
If the student
submit a written request within five (5) working days of receiving written notification for review of the decision by the Judicial Appeals Board (Reg. No. 605). This letter of request is to be directed to the Chairperson of the Judicial Appeals Board in care of the Office of the President. Details of this process are available in Regulation 605 and in the Student Handbook.
If the charge(s) of violation does not violate the Student Code of Conduct or the Chief Student Affairs Officer or designee, decides the student charged is not responsible for the violation, there shall be no subsequent proceedings under the Student Code of Conduct Policy and all privileges the student is eligible for shall be reinstated. If the charge violates other College policy, the student may be charged under this policy. Summarily suspension shall be imposed by the Chief Student Affairs Officer or designee, if a situation indicates that there is possible danger involved pending investigation, in order to protect the campus community or a student’s physical or emotional safety and well-being.
wishes to appeal the disciplinary action proposed by the Chief Student Affairs Officer or designee, the student must
JUDICIAL APPEALS BOARD
The Judicial Appeals Board is assembled if a student wishes to challenge disciplinary sanctions due to a Student Code of Conduct violation and or Sexual Misconduct, Dating Violence, Domestic Violence & Stalking violation issued by the Chief Student Affairs Officer or designee.
A student who wishes to challenge the disciplinary sanctions proposed by the Chief Student Affairs Officer or designee may request a review by the Judicial Appeals Board. The grounds for the appeal will be limited to the following:
• There is new and compelling evidence that was not available at the time of the initial investigation that could significantly impact the outcome of the case.
• There were procedural irregularities that substantially affected the outcome of the case to the detriment of the Reporting Individual or the Respondent.
• The sanction is substantially disproportionate to the factual findings. The decision of the Judicial Appeals Board is final.
PROCEDURES:
• If a student wishes to challenge the disciplinary sanctions issued by the Chief Student Affairs Officer or designee, he/she must submit a written request for review to the Judicial Appeals Board within five (5) working days of receiving written notification of said sanctions. This request should be directed to the Chairperson of the Judicial Appeals Board in care of the Office of the President.
• The written request must show evidence of meeting one of the three grounds of the appeal process.
• The Chief Student Affairs Officer or designee will inform the other party that the appeals process has been initiated.
• The Judicial Appeals Board will consist of the following:
• Faculty members appointed by the Faculty Senate.
• Staff members appointed by Staff Advisory Council.
• One Administrator, appointed by the President to act as chairperson, excluding the Chief Student Affairs Officer or designee. A quorum of the Judicial Appeals Board shall consist of three members, an odd total number and a majority vote will be necessary in deciding all cases.
• The Judicial Appeals Board will meet within five (5) working days of receiving the written appeal to determine if the appeal meets the grounds of the appeal process.
• If the Judicial Appeals Board determines that the written appeal did not meet the grounds of the appeal process, the Chairperson of said committee will send a letter within ten (10) working days of receiving the written appeal to the student appealing outlining that the original decision stands.
• If the Judicial Appeals Board determines that the written appeal did meet the grounds of the appeal process, the student must be notified of the date, time, place of the review at least two (2) working days in advance and may have an advisor of his/her choice present during the appeal process. The advisor may not participate directly in the hearing, but may only render advice to the student.
• The student must submit the name of his/her advisor to the Chairperson of the Judicial Appeals Board at least twenty- four (24) hours in advance of the review to be allowed into the appeal meeting.
• If the student appealing the disciplinary sanction does not appear for the Judicial Appeals Meeting, then the original sanction will stand.
• The chairperson will read the Judicial Appeals Board procedures.
• The Judicial Appeals Board Chairperson will lead introductions of every person in the meeting and the purpose of his/her presence will be identified.
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• All speakers should address the Judicial Appeals Board and no other person(s) involved.
• The Chief Student Affairs Officer or designee will present his/her findings to the Judicial Appeals Board. The student appealing the disciplinary decision will present his/her case, specifically providing a foundation for contesting the sanctions imposed by the Chief Student Affairs Officer, or designee.
• Both the Chief Student Affairs Officer or designee and the student appealing the disciplinary decision may bring in witnesses to speak on their behalf.
• Following each presentation, the Judicial Appeals Board may ask questions for clarification.
• Both sides may respond to any statements made in an orderly fashion directed by the chairperson of the Judicial Appeals
Board.
• The Judicial Appeals Board reserves the rights to call for an executive session at any time if so warranted.
• Following the presentations and questions, the Judicial Board shall go into executive session to decide to either find in favor of the original decision, increase, or reduce the imposed sanctions.
• The decision shall be in writing from the Chairperson of the Judicial Appeals Board and forwarded to both parties within two (2) working days of the conclusion of the appeal process.
• The decision of the Judicial Appeals Board is final.
No student whose case is pending review by the Judicial Appeals Board shall be barred from classes or campus functions, except if a situation indicates that there is a possible danger, in order to protect the campus community or a student’s physical or emotional safety and well-being.
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SECTION IV
STUDENT POLICIES
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
BIAS RELATED HATE CRIME
PURPOSE: In compliance with the New York State Education Law, Section 6436, Bias Related
Crime Act of 2000, the following information is designed to outline to the Trocaire College Community the applicable laws on bias related crimes and the penalties for the commission of bias related crimes, the procedures for reporting crimes and the
nature of and common circumstances relating to bias related crimes. https://www.nysenate.gov/legislation/laws/PEN/P4TYA485
POLICY: Trocaire College shall inform incoming students about bias related crime prevention measures through programs which may include workshops, seminars, discussion groups, and film presentations, in order to disseminate informationaboutbiasrelatedcrime,promotediscussion, encourage reporting of incidents of bias related crime, and facilitate prevention of such incidents. Such information shall include, but not be limited to:
1. the applicable laws, ordinances, and regulations on bias related crime, including the provisions and coverage of the hate crimes act of 2000 codified in article four hundred eighty-five of the penal law;
2. the penalties for commission of bias related crimes;
3. the procedures in effect at the college for dealing with bias related crime;
4. the availability of counseling and other support services for the victims of bias related crime;
5. the nature of and common circumstances relating to bias related crime on college campuses; and 6. the methods the college employs to advise and to update students about security procedures.
2. Reporting a Bias Related Crime
If you are a victim of a bias-related crime, or you know or suspect that a member of the college community is a victim of a bias- related crime, the following services are available to you:
a. Trocaire College Security:
Main Campus: 445-2104
Transit Road: 827-4300
Seneca Street: 827-4320
b. Chief Student Affairs Officer: 827-2445
c. Counselor: 827-2412
d. Buffalo Police Department: Dial 911 CHILDREN ON CAMPUS POLICY
Because of our concern for the welfare of children all minor-aged children visiting the campus must not be disruptive or left in any area of the college unsupervised by the parent or guardian. Children are not permitted to attend class, lab or use college computers. The College is not responsible for any unsupervised children on campus at any time. Students who bring children to campus must supervise the children at all times. Individuals who do not comply with this policy will be asked to make appropriate arrangements off-campus for the children. Continual disregard of this policy may subject the person to disciplinary action.
DISCRIMINATION GRIEVANCE PROCEDURES POLICY
Trocaire College is committed to creating and maintaining a working and learning environment which is free of discrimination and intimidation. All complaints of discrimination and harassment will be thoroughly investigated to determine whether the totality of the alleged behavior and circumstances may constitute harassment, sexual harassment, discrimination, sexual violence or a form of misconduct. This procedure outlines the steps a complainant should take in order to have their complaint investigated and resolved. This prohibition against discrimination applies to all students, faculty, and staff, to other members of the College community, and to contractors, consultants, and vendors doing business or providing services to the College.
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Trocaire College does not discriminate in admission, employment, in the administration of its educational policies, scholarship and loan programs, and other institutionally administered programs, on the basis of an individual’s actual or perceived, race, color, creed, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws. Sexual harassment includes but is not limited to unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment as defined in this policy and as otherwise prohibited by state and federal statutes. Sexual harassment, including acts of sexual assault, sexual violence or sexual exploitation, is a form of sex discrimination and is prohibited by the college. Retaliation against an individual because he or she made a complaint, testified or participated in any manner in an investigation or proceeding will not be tolerated and is unlawful under Civil Rights laws.
This policy is designed to promote a safe and healthy learning and work environment and to comply with multiple laws that prohibit discrimination, including but not necessarily limited to: Title VI of the Civil Rights Act of 1964, Title VII of the
Civil Rights Act of 1964, the Americans with Disabilities Act Amendments Act, the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act, Title IX of the Education Amendments Act of 1972, the Pregnancy Discrimination Act of 1978, the Uniformed Services Employment and Re-employment Act, the Veteran’s Readjustment Act of 1974, the Genetic Information Nondiscrimination Act of 2008, the Campus Sexual Violence Act (“SaVE Act”) provision, Section 304, and any related NYS laws or regulations.
This procedure applies to all students and employees of Trocaire College who would like to bring forward a complaint of discrimination, harassment, or sexual assault or violence against another member of the Trocaire College Community regardless of where the alleged conduct occurred. Conduct that occurs off campus can be the subject of a complaint or report and will be evaluated to determine whether it violates this policy, e.g. if off-campus harassment has continuing effects that create a hostile environment on campus.
The Civil Rights Compliance Officers can be contacted at [email protected].
Up-to-date Civil Rights Compliance Officers contact information, the entire grievance procedure and form can be found at https://www.trocaire.edu/about-trocaire/non-discrimination-policy
NOTIFICATION OF RIGHTS UNDER FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
Notification of Rights under Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution). These rights include:
1. The right to inspect and review the student’s education records within 45 days after the day Trocaire College receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the college discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Directory Information may be released without the student’s consent. Trocaire College designates the following items as Directory Information: student name, address, e-mail address, telephone numbers, photograph, date and place of birth, major field of study, grade level, name of academic advisor, participation in
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officially-recognized activities, dates of attendance, enrollment status, degrees, date of graduation, honors and awards received, and most recent previous school attended. A student who wishes to have Directory Information withheld must notify the Registrar’s Office. Forms requesting the withholding of Directory information are available in the Registrar’s Office. Trocaire College will assume a student’s failure to request withholding of Directory Information as their consent to the release of this information.
Disclosure Without Consent
FERPA permits the disclosure of personally identifiable information from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a
right to inspect and review the records of disclosures. A postsecondary institution may disclose personally identifiable information from the education records without obtaining prior written consent of the student -
• To other school officials, including teachers, within Trocaire College whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1)-(a)(1)(i)(B)(2) are met. (§99.31(a)(1))
• To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
• To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the college’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of personally identifiable information to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31 (a)(6))
• To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
• To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
• Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
• To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of
§99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or
offense, regardless of the finding. (§99.31(a)(13))
• To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school
determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has
committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
• To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol, or a controlled substance if the school determines the student committed a
disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Trocaire College to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is: Family Policy Compliance Office
U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202
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HUMAN IMMUNODEFICIENCY VIRUS (HIV) INFECTION AND ACQUIRED IMMUNE DEFICIENCY SYNDROME (AIDS)
Acquired Immunodeficiency Syndrome (AIDS) is a life threatening condition closely related with Human Immunodeficiency Virus (HIV).
HIV/AIDS POLICY
Trocaire College HIV and AIDS policies are based on guidelines set forth by the American College Health Association Task Force on AIDS. They are consistent with Section 504 of the Federal Rehabilitation Act of 1973, The Americans with Disabilities Act of 1990, the New York State Civil Rights Law 40-C and New York State Human Rights Law 296.
PROCEDURES:
1. Through lecture in various health-related courses and through other awareness activities Trocaire College addresses issues about HIV infection and AIDS. These programs increase awareness education to prevent further spread of the virus. Educational opportunities are offered to all students, faculty and staff.
2. The Health Office will assist the Administration with policy changes, HIV infection and AIDS awareness, keeping abreast of changing medical information and provide assistance in presenting and facilitating educational courses and programs on campus.
3. Under Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act of 1990 and the New York State Disability Act, the rights of persons with physical and emotional disabilities are protected. Currently, persons with AIDS are classified as disabled.
4. Trocaire College will ensure, without discrimination, all the privileges, rights and protection guaranteed by these laws.
5. Admission decisions do not include consideration of the existence of any form of HIV infection or AIDS.
6. Mandatory testing for HIV antibody or any other diagnostic test associated with HIV is not required for any current or prospective
student, faculty or staff member of Trocaire College.
7. Trocaire College students who have HIV infection, whether symptomatic or not, are allowed regular classroom attendance and access to common areas of the College without restriction as long as they are physically and mentally able to do so. This policy also applies to faculty and staff.
8. Trocaire College offers referrals for medical, psychological, emotional and spiritual support for HIV infected students, faculty or staff. All information is handled in a confidential manner. No records or lists of individual referrals will be kept by the College as mandated by New York State Laws of 1988, Chapter 584, Article 27F, Section 2780.
9. Trocaire College follows universal precautions for the handling of blood and body fluids of all persons as established by Occupational, Safety and Health Administration (OSHA) 1992.
10. Trocaire College will not tolerate any occurrence of emotional or physical abuse directed toward a student or employee who may be or suspected to be infected with HIV. These incidents will be responded to quickly and effectively with appropriate administrative action, which may include counseling and education in HIV/AIDS transmission, the College Policy on HIV/AIDS and, if necessary, progressive discipline up to and including dismissal from the College.
11. The Health Office is the primary source for resource material on HIV infection and AIDS. Campus Ministry is available for spiritual support.
FUNDRAISING POLICY FOR STUDENTS
No individual student or group is permitted to initiate or engage in any form of fundraising on College property without prior written approval of the Chief Student Affairs Officer or the Director of Student Engagement. Clubs must schedule their events with the Director of Student Life. A completed Trocaire College Event Form must be returned to the Director of Student Engagement prior to the event. Further, no off campus fundraising by students on behalf of the College or any of its constituencies is permitted at any time or in any place without the prior written permission of the Chief Student Affairs Officer.
GUEST SPEAKER POLICY
Trocaire College welcomes to the college speakers invited by approved college groups and/or organizations. Sponsorship of guest speakers does not imply approval or endorsement of the views expressed by either the sponsoring group or the College. Sponsoring a speaker requires:
• The majority of a student organization concurs that the invitation should be extended to a particular speaker.
• The speaker must directly reflect the mission of the club sponsoring the event.
• The club advisor must support and be the college contact for the guest speaker.
• A Trocaire Event Form must be filled out and returned to the Director of Student Engagement.
• The club advisor is responsible for securing room reservations.
Clubs must follow the college policy regarding political candidates speaking on campus.
The Chief Student Affairs Officer must approve the speaker before an invitation to speak is issued.
POLICY AGAINST SEXUAL MISCONDUCT, DATING, VIOLENCE, DOMESTIC VIOLENCE & STALKING
Trocaire College is fully committed to ensuring that its Campus is a place where students and employees are able to feel secure in their physical safety and their emotional well-being. To that end, Trocaire College condemns and will not tolerate sexual misconduct, including sexual harassment and sexual violence. Acts of dating violence, domestic violence, and stalking, are also prohibited at Trocaire College. This policy applies to all students, employees, (faculty, administration or staff member), and to other members of the Trocaire College community, including contractors, consultants, and vendors doing business or providing services to Trocaire College.
Applicable Federal Laws
This policy supplements the general policy statement set forth in Trocaire College’s Non-Discrimination policy and addresses the requirements of Title IX of the Education Amendments of 1972 (“Title IX”), the Campus Sexual Violence Act (“SaVE”), the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery”), Title IV of the Civil Rights Act of 1964 (“Title IV”) and the Family Educational Rights and Privacy Act of 1964 (“FERPA”).
Officer and Title IX Coordinator
The Compliance and Diversity Coordinator serves as the Civil Rights Compliance Officer (“CRC Officer”) and as the College’s Title IX Coordinator. The CRC Officer is responsible for implementing and monitoring Title IX Compliance on behalf of the College. This includes coordination of training, education, communications, and administration of the complaint and grievance procedures for the handling of suspected or alleged violations of this policy. The CRC Officer is also responsible for conducting the investigation of an alleged violation of the policy. The CRC Officer will be available to meet with or talk to students and employees regarding issues relating to Title IX and this policy. The CRC Officer can be reached at 360 Choate Avenue, Buffalo, NY 14220 at (716) 827-2461 or via e-mail at [email protected]
Definitions and Examples of Conduct Prohibited Under this Policy
Prohibited conduct includes all forms of sexual misconduct, as well as acts of dating violence, domestic violence, and stalking.
Reporting Individual
A Trocaire student or employee who has reportedly been subjected to sexual misconduct, dating violence, domestic violence or stalking by a Trocaire student, employee or third party (including contracted service providers or vendors).
Respondent
A Trocaire student, employee or a third party (including contracted service providers and vendors) who is reported to have engaged in sexual misconduct, dating violence, domestic violence or stalking.
Sexual Misconduct
Sexual misconduct is used to describe unwanted or unwelcome conduct of a sexual nature that is committed without affirmative consent, including sexual harassment, and sexual violence. Sexual misconduct may occur between people of the same sex or between people of different sexes. Sexual misconduct may include the following:
Sexual Harassment
Sexual harassment may consist of repeated actions or may even arise from a single incident if sufficiently extreme. The Reporting Individual and the alleged perpetrator may be of either gender and need not be of different genders. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature where:
• submission to such conduct by the individual is made a term of conditional employment or scholastic status, either explicitly or implicitly.
• submission to, or rejection of, such conduct by the individual influences personnel or scholastic decisions concerning that individual.
• such conduct has the purpose or effect of interfering with the individual's work or academic performance or of creating an intimidating, hostile, or offensive working or scholastic environment for the individual.
EXAMPLES
1. Physical contact of a sexual nature including unnecessary touching, patting, hugging or brushing against a person's body. 2. Explicit or implicit propositions to engage in sexual activity.
3. Comments of a sexual nature, including:
• Sexually explicit statements or questions
• Sexually explicit jokes or anecdotes
• Remarks of a sexual nature regarding a person’s clothing or body
• Whistling, ogling or leering
4. Inappropriate exposure to sexually-oriented graffiti, pictures, posters or other such materials. 5. Physical interference with or restriction of an individual's movements
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Sexual Violence
Physical acts perpetrated without consent or when a person is incapable of giving consent. A number of acts fall into the category of sexual violence including, rape, sexual assault, sexual battery, sexual abuse, and sexual coercion.
Affirmative Consent
Affirmative consent is a knowing, voluntary, and mutual decision among all participants to engage in sexual activity. Consent can be given by words or actions, as long as those words or actions create clear permission regarding willingness to engage in the sexual activity. Silence or lack of resistance, in and of itself, does not demonstrate consent. The definition of consent does not vary based upon a participant’s sex, sexual orientation, gender identity, or gender expression. Here are some important points to keep in mind with respect to affirmative consent:
• Consent to any sexual act or prior consensual sexual activity between or with any party does not necessarily constitute consent to any other sexual act.
• Consent is required regardless of whether the person initiating the act is under the influence of drugs and/or alcohol.
• Consent may be initially given but withdrawn at any time.
• Consent cannot be given when a person is incapacitated, which occurs when an individual lacks the ability to knowingly
choose to participate in sexual activity. Incapacitation may be caused by the lack of consciousness or being asleep, being involuntarily restrained, or if an individual otherwise cannot consent. Depending on the degree of intoxication, someone who is under the influence of alcohol, drugs, or other intoxicants may be incapacitated and therefore unable to consent.
• Consent cannot be given when it is the result of coercion, intimidation, force, or threat of harm.
• When consent is withdrawn or can no longer be given, sexual activity must stop.
Dating Violence
Dating violence is defined as violence committed by a person-
• who has been in a social relationship of a romantic or intimate nature with the victim; and
• where the existence of such a relationship shall be determined based on a consideration of the following
factors:
! thelengthoftherelationship
! thetypeoftherelationship
! thefrequencyoftheinteractionbetweenthepersonsinvolvedintherelationship
Domestic Violence
Domestic violence is defined as felony or misdemeanor crimes of violence perpetrated by:
• a current or former spouse or intimate partner of the alleged victim, by a person with whom the alleged victim
Stalking
shares a child in common,
• a person who is cohabitating with or has cohabitated with the alleged victim as a spouse or intimate partner,
• a person similarly situated as a spouse to the alleged victim under the domestic or family violence laws of the
jurisdiction receiving grant monies, or
• any other person against an alleged adult or youth victim who is protected from that person’s acts under the
domestic or family violence laws of the jurisdiction.
Stalking is defined as a course of conduct directed at a specific person that would cause a reasonable person to-
• fear for his or her safety or the safety of others; or
• suffer substantial emotional distress
! course of conduct means two or more acts, including but not limited to, acts in which the stalker
directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about, a person, or interferes with a person’s property
! substantialemotionaldistressmeanssignificantmentalsufferingoranguishthatmay,butdoesnot necessarily, require medical or other professional treatment or counseling
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Students’ Bill of Rights
Trocaire College is committed to providing options, support and assistance to students who report incidents of sexual misconduct, domestic violence, dating violence, and/or stalking to ensure that they can continue to participate in College-wide and campus programs, activities, and employment. All Reporting Individuals of these crimes and violations, regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction, have the following rights, regardless of whether the crime or violation occurs on or off campus:
1. Make a report to local law enforcement and/or state police;
2. Have disclosures of domestic violence, dating violence, stalking, and sexual assault treated seriously;
3. Make a decision about whether or not to disclose a crime or violation and participate in the judicial or conduct process
and/or criminal justice process free from pressure by the College;
4. Participate in a process that is fair, impartial, and provides adequate notice and a meaningful opportunity to be heard;
5. Be treated with dignity and to receive from the College courteous, fair, and respectful counseling services;
6. Be free from any suggestion that the Reporting Individual is at fault when these crimes and violations are committed, or
should have acted in a different manner to avoid such crimes or violations;
7. Describe the incident to as few College representatives as practicable and not be required to unnecessarily repeat a
description of the incident;
8. Be free from retaliation by the College, the accused and/or the respondent, and/or their friends, family and acquaintances
within the jurisdiction of the College;
9. Access to at least one level of appeal of a determination;
10. Be accompanied by an advisor of choice who may assist and advise a Reporting Individual, accused, or respondent throughout any judicial or conduct proceeding including during all meetings and hearings related to such proceeding; and the right to be notified of the outcome of such proceeding; and
11. Exercise civil rights and practice of religion without interference by the investigative, criminal justice, or judicial or conduct process of the College.
Additionally, and in the accordance with the SaVE provision of the Violence Against Women Act (VAWA), the College will work with the Reporting Individual to ensure that he/she is able to continue their studies safely while the matter is addressed. This includes applying, at the discretion of the Chief Student Affairs Officer and the Director of Student Life (or his/her designee) and as dictated by the situation and the needs of the Reporting Individual, the use of administrative room changes, if available, Orders of No Contact, and/or other steps deemed necessary.
Options for Disclosing
Trocaire College wants you to get the information and support you need regardless of whether you would like to move forward with a report of sexual misconduct, dating violence, domestic violence or stalking to campus officials or to police. You may want to talk with someone about something you observed or experienced, even if you are not sure that the behavior constitutes an act of sexual misconduct, dating violence, domestic violence or stalking. A conversation where questions can be answered is far superior to keeping something to yourself. Confidentiality varies, and this section is aimed at helping you understand how confidentiality applies to different resources that may be available to you.
Confidential Resources
Individuals who are confidential resources will not report crimes to law enforcement or college officials without your permission, except for extreme circumstances, such as a health and/or safety emergency.
At Trocaire, this includes:
• Student Counselor, 360 Choate Ave., located in the Wellness Center on the first floor of Choate Campus, (716) 827- 2412.
Off-campus options to disclose sexual violence confidentially include (note that these outside options do not provide any information to the campus):
• New York State Coalition Against Sexual Assault: http://nyscasa.org/
• Office for the Prevention of Domestic Violence: http://www.opdv.ny.gov/help/index.html
• Legal Momentum: https://www.legalmomentum.org/
• New York State Coalition Against Domestic Violence:http://www.nyscadv.org/;
• Pandora’s Project: http://pandys.org/index.html;
• GLBTQ Domestic Violence Project: http://www.glbtqdvp.org/; and
• RAINN: https://www.rainn.org/
• SafeHorizons: http://www.safehorizon.org/
(Note that these hotlines are for crisis intervention, resources, and referrals, and are not reporting
disclosure on a call to a hotline does not provide any information to the campus. Reporting Individuals are encouraged to additionally contact a campus confidential or private resource so that the campus can take appropriate action in these cases).
mechanisms, meaning that
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Note that even individuals who can typically maintain confidentiality are subject to exceptions under the law, including when an individual is a threat to him or herself or others and the mandatory reporting of child abuse.
Non-Confidential Resources
The following college officials can offer privacy and can provide information about remedies, accommodations, evidence preservation, and how to obtain resources. These officials will also provide the information contained in the Students’ Bill of Rights, including the right to choose when and where to report, to be protected by the institution from retaliation, and to receive assistance and resources from the institution. These college officials will disclose that they are private and not confidential resources and they may still be required by law and college policy to inform one or more college officials about the incident, including but not limited to the Title IX Coordinator. They will notify Reporting Individuals that the criminal justice process uses different standards of proof and evidence than internal procedures, and questions about the penal law or the criminal process should be directed to law enforcement or district attorney,:
• Title IX Coordinator; 360 Choate Ave., (716) 827-2461
• Chief Student Affairs Officer; 360 Choate, Ave., (716) 827-2481
• Director of Security & Facilities, 360 Choate Ave., (716) 827-2438
• Security, 360 Choate Ave., (716) 827-2500
In addition to these disclosure/reporting options, Reporting Individuals also have the right:
• To file a criminal complaint with local law enforcement and/or state police:
o City of Buffalo Police Department Headquarters, (716) 851-4444,
o Town of Lancaster Police Department, (716) 683-2800, 525 Pavement Rd., Lancaster, NY 14086 o State police 24-hour hotline to report sexual assault on a NY college campus: 1-844-845-7269.
• To receive assistance from the Title IX Coordinator in initiating legal proceedings in family court or civil court.
• To file a report of sexual misconduct, domestic violence, dating violence, and/or stalking, and/or talk to the Title IX Coordinator for information and assistance. Reports will be investigated in accordance with this policy and the Reporting Individual’s identity shall remain private at all times if said Reporting Individual wishes to maintain privacy. If a Reporting Individual wishes to keep his/her identity anonymous, he or she may call the Student Counselor to anonymously discuss the situation and available options.
When the Respondent is an employee, a Reporting Individual may also report the incident to the Office of Human Resources or may request that the above referenced confidential or non-confidential employees assist in reporting to Human Resources. Disciplinary proceedings will be conducted in accordance with applicable collective bargaining agreements. When the Respondent is an employee of an affiliated entity or vendor of the college, college officials will, at the request of the Reporting Individual, assist in reporting to the appropriate office of the vendor or affiliated entity and, if the response of the vendor or affiliated entity is not sufficient, assist in obtaining a persona non grata letter, subject to legal requirements and college policy.
• Human Resources Office, (716) 827-2545, 360 Choate Ave., Buffalo, NY 14220
4Every college shall ensure that, at a minimum, at the first instance of disclosure by a Reporting Individual to a college representative, the following information shall be presented to the Reporting Individual: “You have the right to make a report to Campus Security, local law enforcement, and/or State Police or choose not to report; to report the incident to your institution; to be protected by the institution from retaliation for reporting an incident; and to receive assistance and resources from your institution.
Privacy versus Confidentiality:
Even Trocaire offices and employees who cannot guarantee confidentiality will maintain your privacy to the greatest extent possible. The information you provide to a non-confidential resource will be relayed only as necessary to investigate and/or seek a resolution and to notify the Title IX Coordinator or designee, who is responsible under the law for tracking patterns and spotting systemic issues. Trocaire will limit the disclosure as much as possible, even if the Title IX Coordinator determines that the request for confidentiality cannot be honored.
Requesting Confidentiality: How Trocaire Will Weigh the Request and Respond:
If you disclose an incident to a Trocaire employee who is responsible for responding to or reporting sexual misconduct, but wish to maintain confidentiality or do not consent to the institution’s request to initiate an investigation, the Title IX Coordinator must weigh your request against our obligation to provide a safe, non-discriminatory environment for all members of our community, including you. YoumaywithdrawyourcomplaintorinvolvementfromtheCollegeprocessatanytime.
We will assist you with all reasonable and available accommodations regardless of your reporting choices. Reporting Individuals may request accommodations through several college offices, the following office can serve as a primary point of contact to assist with these measures Office of Student Affairs, 360 Choate Ave., Room 137. We also may take proactive steps, such as training or awareness efforts, to combat sexual violence in a general way that does not identify you or the situation you disclosed.
We may seek consent from you prior to conducting an investigation. You may decline to consent to an investigation, and that determination will be honored unless the Trocaire’s failure to act does not adequately mitigate the risk of harm to you or other
74 Franklin Street
Buffalo, NY 14202
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members of the Trocaire community. Honoring your request may limit our ability to meaningfully investigate and pursue conduct action against an accused individual. If we determine that an investigation is required, we will notify you and take immediate action as necessary to protect and assist you.
When you disclose an incident to someone who is responsible for responding to or reporting sexual misconduct, but wish to maintain confidentiality, Trocaire will consider many factors to determine whether to proceed despite that request. These factors include, but are not limited to:
• Whether the Respondent has a history of violent behavior or is a repeat offender;
• Whether the incident represents escalation, such as a situation that previously involved sustained stalking,
• the increased risk that the Respondent will commit additional acts of violence;
• Whether the Respondent used a weapon or force;
• Whether the Reporting Individual is a minor; and
• Whether we possess other means to obtain evidence such as security footage, and whether the report reveals a pattern of perpetration at a given location or by a particular group.
If the College determines that it must move forward with an investigation, the Reporting Individual or victim/survivor will be notified and the College will take immediate action as necessary to protect and assist them.
Public Awareness/Advocacy Events:
If you disclose a situation through a public awareness event such as “Take Back the Night,” candlelight vigils, protests, or other public event, the College is not obligated to begin an investigation. Trocaire may use the information you provide to inform the need for additional education and prevention efforts.
Institutional Crime Reporting
Reports of certain crimes occurring in certain geographic locations will be included in the College Clery Act Annual Security Report in an anonymized manner that neither identifies the specifics of the crime or the identity of the Reporting Individual or victim/survivor.
Trocaire is obligated to issue timely warnings of Clery Act crimes occurring within relevant geography that represent a serious or continuing threat to students and employees (subject to exceptions when potentially compromising law enforcement efforts and when the warning itself could potentially identify the Reporting Individual or victim/survivor). A Reporting Individual will never be identified in a timely warning.
The Family Educational Rights and Privacy Act allows institutions to share information with parents when (1) there is a health or safety emergency, or (2) when the student is a dependent on either parents’ prior year federal income tax return. Generally, Trocaire will not share information about a report of sexual misconduct, dating violence, domestic violence or stalking with parents without the permission of the Reporting Individual.
Response to a report of sexual misconduct, dating violence, domestic violence or stalking
Individuals shall have the right to pursue more than one of the options below at the same time, or to choose not to participate in any of the options below:
Resources
• To obtain effective intervention services.
o Student Counselor, 360 Choate Ave, located in the Wellness Center on the first floor, 827-2412. There is no charge
for these services.
o Crisis Services, http://crisisservices.org, 716-834-3131 available 24/7
• Local hospital information can be found here:
o Catholic Health System: http://www.chsbuffalo.org/ o Kaleida Health: http://www.kaleidahealth.org/
o Erie County Medical Center: http://www.ecmc.edu/
• Sexual contact can transmit Sexually Transmitted Infections (STI). Testing for STIs is available. Within 96 hours of an assault, you can get a Sexual Assault Forensic Examination (commonly referred to as a rape kit) at a hospital which will include testing for STIs. While there should be no charge for a rape kit, there may be a charge for medical or counseling services off campus and, in some cases, insurance may be billed for services. You are encouraged to let hospital personnel know if you do not want your insurance policyholder to be notified about your access to these services. The New York State Office of Victim Services may be able to assist in compensating victims/survivors for health care and counseling services,includingemergencyfunds.Moreinformationmaybefoundhere: http://ovs.ny.gov/.
• To best preserve evidence, victims/survivors should avoid showering, washing, changing clothes, combing hair, drinking, eating, or doing anything to alter physical appearance until after a physical exam has been completed.
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Protection and Accommodations:
• When the Respondent is a student, to have the college issue a “No Contact Order,” consistent with college policy and procedure, meaning that continuing to contact the protected individual is a violation of college policy subject to additional conduct charges; if the Respondent and a protected person observe each other in a public place, it is the responsibility of the Respondent to leave the area immediately and without directly contacting the protected person. Both the Respondent/respondent and Reporting Individual may request a prompt review of the need for and terms of a No Contact Order, consistent with College policy. Parties may submit evidence in support of their request.
• To have assistance from the Chief Student Affairs Officer or his/her designee or other college officials in obtaining a court-ordered Order of Protection.
• To receive a copy of the court-ordered Order of Protection or equivalent and have an opportunity to meet or speak with the Chief Student Affairs Officer or his/her designee who can explain the order and answer questions about it, including information from the Order about the Respondent’s responsibility to stay away from the protected person(s); that burden does not rest on the protected person(s).
• To an explanation of the consequences for violating these orders, including but not limited to arrest, additional conduct charges, and interim suspension.
• To have the College call on and assist local law enforcement in effecting an arrest for violating such a court-ordered Order of Protection.
• When the Respondent is a student and presents a continuing threat to the health and safety of the community, to have the Respondent subject to interim suspension pending the outcome of a conduct process. Parties may request a prompt review of the need for and terms of an interim suspension.
• When the Respondent is not a student but is a member of the college community and presents a continuing threat to the health and safety of the community, to subject the Respondent to interim measures in accordance with applicable collective bargaining agreements, employee handbooks, and College policies and rules.
• To obtain reasonable and available interim measures and accommodations in order to ensure safety, prevent retaliation, and avoid an ongoing hostile environment. Parties may request a prompt review of the need for and terms of any interim measures and accommodations that directly affect them.
Conduct Process:
• To request that student conduct charges be filed against the Respondent. Conduct proceedings are governed by the procedures set below as well as federal and New York State law.
• Throughout conduct proceedings, the respondent and the Reporting Individual will have:
o The same opportunity to be accompanied by a non-participating advisor of their choice who may only assist
and advise the parties throughout the conduct process and any related hearings or meetings.
o The right to a prompt response to any complaint and to have their complaint investigated and adjudicated in an impartial, timely, and thorough manner by individuals who receive annual training in conducting investigations of sexual violence, the effects of trauma, impartiality, the rights of the respondent, including the right to a presumption that the respondent is “not responsible” until a finding of responsibility is made, and other
issues related to sexual misconduct, domestic violence, dating violence, and stalking.
o The right to an investigation and process that is fair, impartial and provides s meaningful opportunity to be
heard, and is not conducted by individuals with a conflict of interest.
o The right to receive advance written or electronic notice of the date, time, and location of any meeting or hearing
they are required to or are eligible to attend. Accused individuals will also be told the factual allegations concerning the violation, a reference to the specific code of conduct provisions alleged to have been violated, and possible sanctions.
o The right to have a conduct process run concurrently with a criminal investigation and proceeding, except for temporary delays as requested by external municipal entities while law enforcement gathers evidence. Temporary delays should not last more than 10 days except when law enforcement specifically requests and justifies a longer delay.
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o The right to offer evidence during an investigation and to review available relevant evidence in the case file (or otherwise held by the College).
o The right to present evidence and testimony at a hearing, where appropriate.
o The right to a range of options for providing testimony via alternative arrangements, including
telephone/videoconferencing or testifying with a room partition.
o The right to exclude prior sexual history with persons other than the other party in the conduct process or their
own mental health diagnosis or treatment from admittance in college disciplinary stage that determines responsibility. Past findings of domestic violence, dating violence, stalking, or sexual misconduct may be admissible in the disciplinary stage that determines sanction.
o The right to ask questions of the decision maker and via the decision maker indirectly request responses from other parties and any other witnesses present.
o The right to make an impact statement during the point of the proceeding where the decision maker is deliberating on appropriate sanctions.
o The right to simultaneous (among the parties) written or electronic notification of the outcome of a conduct proceeding, including the decision, any sanctions, and the rationale for the decision and any sanctions.
o The right to written or electronic notice about the sanction(s) that may be imposed on the Respondent based upontheoutcomeof theconductproceeding.
o Access to at least one level of appeal of a determination before a panel, which may include one or more students, that is fair and impartial and does not include individuals with a conflict of interest.
o The right to have access to a full and fair record of a student conduct hearing, which shall be preserved and maintained for at least five years.
• Student Affairs Office, 827-2577, 360 Choate Ave
o The right to choose whether to disclose or discuss the outcome of a conduct hearing.
o The right to have all information obtained during the course of the conduct or judicial process be protected from
public release until the appeals panel makes a final determination unless otherwise required by law.
Informal Resolution Process
Allegations involving acts of sexual violence may not be resolved using an informal resolution process (i.e. mediation). However, other alleged violations of this policy, including some allegations of sexual harassment, may be resolved using an informal resolution process overseen by one or more College representatives if (i) the College determines, in its discretion, that such a process would be appropriate; and (ii) all parties agree to participate. The parties to any such informal process will not be required to deal directly with one another without the College’s involvement. Instead, one or more College representatives may arrange for or facilitate mediation between the involved parties and coordinate other informal resolution measures. Any party may request that the informal resolution process be terminated at any time, in which case the formal resolution process (described below) would commence. In addition, any party can pursue formal resolution if he or she is dissatisfied with a proposed formal resolution.
Formal Resolution Process
A. Time Frame of Investigation and Sanctions.
An investigation conducted pursuant to this policy, the investigator’s preparation of his/her initial report and recommendation, and the imposition of sanctions should normally be completed within 60 calendar days after the College has notice of an allegation of sexual misconduct. The Title IX Coordinator, his/her designee, may extend this time frame for good cause, including College breaks. If the time frame is extended, notice of the extension and the reasons for such extension will be provided to the Reporting Individual and Respondent.
B. Impact of Criminal Investigation.
Where the Reporting Individual has also reported the sexual misconduct to local law enforcement, resulting in the commencement of a criminal investigation, the College will not wait for the conclusion of a criminal investigation or criminal proceeding to begin its own investigation. While the College may need to delay temporarily the fact-finding portion of its investigation under this policy while law enforcement is gathering evidence, the College will still take any necessary interim accommodation and safety measures, as described above. The College will promptly resume and complete its investigation once it learns that the local law enforcement has completed its evidence gathering stage of the criminal investigation. During any delay in the College’s investigation process caused by a criminal investigation, the College will update the parties on the status of its investigation and inform the parties when the College resumes its investigation pursuant to this policy.
C. Investigation Process.
1. Assigning an Investigator. When a determination is made to proceed with an investigation pursuant to this policy, the Title IX Coordinator will investigate. At any point during this process, the investigator may, in his/her discretion, be accompanied by a qualified individual to assist in the documentation of the investigation.
2. Standard of Review. This investigation procedure will determine findings of fact using the “preponderance of the evidence” standard (i.e., it is more likely than not that sexual misconduct occurred).
3. Cooperation. All Trocaire College faculty, staff, students, community members, and third parties (including contracted service providers and vendors) are expected to cooperate in the investigation process. As early as possible in this investigation process, the Title IX Coordinator will direct the Reporting Individual, Respondent, witnesses, and other involved individuals to preserve any relevant evidence.
4. Notice of Investigation. At the outset of the investigation, the Title IX Coordinator will advise the Respondent in writing of the allegations against him or her (“Notice of Investigation”). A copy of this Notice of Investigation will also be provided to the Reporting Individual. Both the Respondent and the Reporting Individual will have an opportunity to respond to the Notice of Investigation in writing at any time during the investigation.
5. Method of Notification. Notification and/or delivery to the Reporting Individual or Respondent, whether during this Investigation Process or at any other stage of a case being handled pursuant to this Policy, shall be by personal delivery or registered mail or, if agreed upon by all parties, by electronic mail or facsimile.
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6. Fact Finding. In most cases, the investigation will involve conducting a thorough fact-finding investigation, which includes meeting separately with the Reporting Individual (if participating), Respondent, and pertinent witnesses, and reviewing other relevant information. Occasionally, a different or less formal response to the report may be warranted. At any time during the course of an investigation, the Reporting Individual, Respondent, or any witnesses may provide a written statement, other supporting materials, or identify other potential witnesses or relevant documentary evidence, regarding the matter under review. All proceedings will be documented and filed in the Office of the Chief Student Affairs Officer or Human Resources Office for a minimum of five years.
7. Support Persons. The Reporting Individual and Respondent may have a support person accompany him or her through the process. A support person may not speak for the Reporting Individual or Respondent, present evidence or question witnesses. The Reporting Individual and Respondent are responsible for presenting evidence on their own behalf. Support persons may speak privately to their advisee during the investigation process. Either party may request a recess from an investigatory meeting to consult with their support person which will be granted at the discretion of the Title IX Coordinator or his/her designee.
8. Investigation Outcome. In most cases, within 45 calendar days after the College has notice of an allegation of sexual misconduct, the Title IX Coordinator or his/her designee will prepare a written report and recommendation at the conclusion of an investigation. The Investigator’s written report and recommendation will generally contain, at a minimum:
a. a summary of the investigation;
b. the Investigator’s findings, including a recommendation concerning whether the Respondent should be found responsible for the alleged sexual misconduct;
c. a summary of the Investigator’s rationale in support of the findings; and
d. if applicable, a recommendation regarding any actions the college will take to provide accommodations to the Reporting Individual or safety measure(s) for the college community.
Sanctions/Corrective Action
If the results of the investigation indicate that the College should impose sections and/or remedies, the matter will be referred to the appropriate President’s Council Member. If the Respondent is a student, the Chief Student Affairs Office, or designee, will implement sanctions. If the Respondent is an employee, the Council Member, or designee, after consultation with the Director of Human Resources, will implement sanctions. In the case of a Council Member, the President will implement sanctions. In the case of the President or Board member, the matter will be referred to the chair of the Board of Trustees who will proceed according to Board guidelines. The College will take reasonable steps to prevent the recurrence of any violations of this policy and to correct the discriminatory effects on the reporting individual (and others, if appropriate). The range of potential sanctions/corrective actions that may be imposed against a student includes but is not limited to the following: verbal or written apology, discrimination or harassment education, verbal or written warning, probation, suspension and dismissal from the College.
Notification of Outcome
After the conclusion of the investigation, the College will provide written notification to the Reporting Individual and the respondent of the outcome (i.e., whether a violation of this policy has occurred) within twenty (20) calendar days after the conclusion of any hearing or proceeding unless the College determines that additional time is required. This notice shall be issued contemporaneously to both parties. The College may also disclose to the Reporting Individual information about any sanctions or corrective actions taken that relate directly to the Reporting Individual (e.g. a “no contact” order). The College will maintain documentation of all hearings or other proceedings, which can take various forms (e.g. notes, written findings of fact, transcripts, or audio recordings, etc.) In no event will the Reporting Individual in matters involving an alleged violation of this policy be required to abide by a nondisclosure agreement that would prevent disclosure of the outcome.
Right to Appeal
Once written notice of the resolution has been provided, either the Reporting Individual or the Respondent will have the opportunity to appeal the outcome (including the issue of whether there is a policy violation and any sanction(s) imposed). If the Respondent is a student, the appeals procedures outlined in the Judicial Appeals Board section of the handbook will apply. Appeals involving non- student respondents must be submitted in writing to the CRC Officer or to the Director of Human Resources if the CRC Officer is a party to the complaint, within seven (7) calendar days of being notified of the outcome and must set forth the grounds upon which the appeal is based. The grounds for the appeal will be limited to the following:
• There is new and compelling evidence that was not available at the time of the initial investigation that could significantly impact the outcome of the case.
• There were procedural irregularities that substantially affected the outcome of the case to the detriment of the Reporting Individual or the Respondent.
• The sanction is substantially disproportionate to the factual findings.
The CRC Officer or Director of Human Resources will forward all materials, including the letter requesting appeal of the initial decision, to the Appeals Panel, which will be appointed annually by the President, for review. The Appeals Panel will schedule a meeting within ten (10) business days of receipt of the request for review/appeal. The participants at the scheduled meeting shall be, at a minimum, the party appealing, and the Appeals Panel. The Appeals Panel shall conduct a prompt, thorough and impartial review of the materials. The Appeals Panel shall have the right to re-interview witnesses, e.g. if testimony is unclear or new evidence has been brought to light, or to interview additional witnesses if needed to ensure an equitable decision. The Appeals
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Panel will present its decision within ten (10) business days after the initial appeals meeting unless additional time is needed for good cause. If additional time is needed, both parties shall so be notified and provided with an estimated date of the appeal decision. The Appeals Panel will inform the President or designee of its findings and the President or designee shall make the final determination in the case.
Prohibition Against Retaliation
No individual who makes a complaint alleging a violation of this policy or who participates in the investigation or resolution of such a complaint shall be subject to retaliation as a result of such activity or participation. Retaliation exists when action is taken against a Reporting Individual or participant in the complaint process that (i) adversely affects the individual’s opportunity to benefit from the College’s programs or activities, and (ii) is motivated in whole or in part by the individual’s participation in the complaint process. Any acts of retaliation, as defined in this policy, shall be grounds for disciplinary action.
STUDENT DRUG AND ALCOHOL POLICY
Trocaire College recognizes that substance abuse is a major health problem throughout the United States and thus, is committed to establishing a drug-free environment. Henceforth, and in accordance with the Drug-Free Workplace Act of 1988, the following standards will apply. The unlawful possession, use or distribution of illicit or legal drugs and alcohol by students
on College property is expressly prohibited. The applicable legal sanctions under local, state or federal law for the unlawful possession or distribution of illicit drugs and alcohol will be enacted. A federal or state drug conviction can disqualify a student for Federal Student Aid (FSA) funds.
In facing the challenge of creating a drug free society, Trocaire endeavors to educate by providing on-campus drug awareness programs, literature and resource/referral services to appropriate community based agencies for all members of the College Community. Good faith efforts will include strict enforcement as well as implementation of this policy.
Procedures:
1. Any student determined to be in violation of this policy will be subject to disciplinary action including: satisfactory participation in a rehabilitation program or expulsion from the College.
2. The process for imposing the above disciplinary sanctions shall be designed to accord students’ substantive and procedural fairness as developed in the Policy of Disciplinary Proceedings (Regulation 601).
3. A student self-certifies a federal or state drug conviction in applying for aid that he/she is eligible. A conviction for any offense involving sale or possession of illegal drugs that occurred during a period of enrollment for which the student was receiving Title IV aid will result in loss of eligibility for any Title IV, HEA grant, and loan or work-study assistance. A student regains eligibility the day after the period of ineligibility ends or when he successfully completes a qualified drug rehabilitation program. HEA Section 484(r), 34 CFR 668.40
4. Any College-authorized student activity, which allows for the legal consumption of alcoholic beverages, must be held off campus. Only a cash bar is allowable since college funds may not be used to purchase or subsidize alcoholic beverages at a student activity.
TECHNOLOGY - ACCEPTABLE USE POLICY
Access to Trocaire College’s technological resources is a privilege, not a right. The College’s technological resources, including email and internet access, are provided for educational purposes. Our goal is to provide access to diverse, state of the art technological tools to support learning, enhance instruction, and facilitate resource sharing, innovation and communication. All users are expected to respect the rights of others and the integrity of the systems and related physical resources in an ethical manner. Students are automatically set up with a user name consisting of their last name followed by their first initial. Their password will be a system generated password. At the start of each semester, a letter will be mailed to new students’ homes. This letter will inform the new student of their user name and password. All students received a Trocaire email account that the college will use to send correspondence to students. Should log in problems occur, please contact the IT Help Desk at (716) 827-4330. Access to the Trocaire College network, as well as PC use, requires a valid user ID and password. User ID’s and all data associated with that ID are deleted after each semester. It is the student’s responsibility to back up their files.
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All users are expected to:
1. Respect the rights and privacy of others. This includes using only assigned accounts; not viewing, using or copying
passwords, data, or networks for which they are not authorized; not distributing private information about others or self.
2. Respect and protect the integrity and security of every computer, our network and other networks to which we may be connected. Users will not destroy or damage data, networks, or other resources that do not belong to them. Users are expected to report security risks or violations to a teacher or the information technology department.
3. Comply with federal copyright laws. Compliance is expected of all faculty, staff and students. Persons found in violation of US Copyright Law (www.copyright.gov/title17/) are subject to penalties which may include but are not limited to being banned from access of specific technologies or facilities, loss of computer and network privileges, be required to make full restitution and/or prosecuted if criminal activity is found.
4. Respect the material and resources of the internet. Not intentionally access, transmit, copy, or create material that violates the schools code of conduct (including but not limited to material that is offensive, obscene, harassing, insulting or otherwise abusive or discriminatory) whether in language or meaning.
5. Not intentionally access, transmit, copy, or create material that is illegal or further other acts that are criminal or violate the school’s code of conduct.
6. Not use College resources for commercial activity or financial gain; not buy, sell, advertise, or otherwise conduct business.
Consequences
Any and all violations of this acceptable use policy will be communicated to the Administration. Violation of this policy may result in disciplinary action including but not limited to:
• Banned from access
• Required to make full financial restitution
• Prosecuted if criminal activity is involved
The College accepts no responsibility for loss or restriction of service, or any loss of data or effort resulting from loss of service. System Administrators reserve the right to examine, use, and disclose data found on the college’s information networks in order to further the health, safety, discipline, or security of any student or other person, or to protect property. They may also use this information in disciplinary actions, and will furnish evidence of crime to law enforcement.
UNAUTHORIZED DISTRIBUTION OF COPYRIGHTED MATERIAL AND PEER TO PEER FILE SHARING
The unauthorized uploading, downloading, copying and distributing of copyrighted information is illegal and is a violation of federal copyright law. Copyrighted material includes but is not limited to music, video, games, and software. Compliance with federal copyright law is expected from all Faculty, Staff and Students of Trocaire College. Anyone found in violation of the federal copyright law faces severe penalties and prosecution. The Digital Millennium Copyright Act of 1998 was signed into law
on October 28th, 1998 to update US Copyright Laws for the Digital age.
Deterrents
To combat the unauthorized distribution of copyrighted materials, Trocaire College uses Bit Torrent Blocking via Content Filtering as required through our Internet Provider, Catholic Health System. Bit Torrent is the most common P2P file sharing protocol in use today.
Appropriate vs. Inappropriate Use
Copyright law allows for “fair use” of copyrighted materials for purposes of teaching, scholarship and research. See more on Fair use here: http://www.copyright.gov/fls/fl102.html. An inappropriate use of copyrighted material includes the reproduction of a legally purchased music cd, video or software package and shared with others.
Penalties
Trocaire College may impose a range of penalties on users who violate US Copyright Law and/or the policies regarding the usage of college computing resources. A user may be banned from access to specific technology or facilities for a period of time, receive a suspension or loss of computer and network privileges, be banned from using telecommunication facilities, be required to make full financial restitution, and/or be prosecuted if criminal activity is involved. Copyright infringement penalties (http:// www.copyright.gov/title17/92chap5.html#504) may also apply.
Assessment
At the end of each academic year, the Trocaire College Information Technology office will review the level of complaints received about the bit torrent blocking to determine the level of effectiveness of this approach. Modifications will be made as necessary.
Alternatives for Legal Downloading
Legal downloading sites can be found at the Educause website, www.educause.edu/legalcontent.
Notification
Polices and penalties regarding the unauthorized distribution of copyrighted material information is available upon request to prospective and enrolled students as well as annually via the Annual Student Handbook and at the beginning each semester via the Trocaire College email system. This information will also be posted on the College website for review by the entire College community.
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TOBACCO FREE POLICY
Trocaire College is committed to protecting the health and well-being of all employees, students, and other individuals in our workplace. We recognize that tobacco use poses a significant threat to our goals. In the interest of public health, Trocaire College is a tobacco-free workplace and college, effective July 4, 2009. The use of any form of tobacco, including e-cigarettes, is prohibited on all Trocaire College owned, rented or leased property, at all Trocaire College sponsored events and in all vehicles owned or leased by the College. In addition, sale of tobacco products or free distribution of tobacco products is also prohibited. Tobacco product and tobacco company advertisements and sponsorships of events are also prohibited. The same restrictions that are applicable to tobacco products and companies also apply to e-cigarettes.
WEAPONS ON CAMPUS
To provide a safe college environment possession or use of authentic or imitation firearms, weapons, illegal fireworks, incendiary devices, explosives, or any device known to be excessively harmful to others are prohibited on-campus or at an off-campus Trocaire College sponsored event. In accordance with provisions of the Cleary Act, weapons violations must be reported in the US Dept. of Education’s annual Campus Crime Survey and reported in the College’s annual Campus Security report if they result in disciplinary referral or arrest.
Any student, employee, or visitor determined to be in violation of this policy will be subject to possible criminal prosecution, if applicable. Students who violate this policy shall be subject to discipline in accordance with college Student Code of Conduct Procedures, which may include suspension or dismissal from the College. If a weapon is noticed on Trocaire College property or a college sponsored event, contact security, event organizer, or 911 immediately.
SECTION V
STUDENT AFFAIRS
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
Advisement and Student Service Center
ADVISEMENT & STUDENT SERVICE CENTER
Each new matriculated student is assigned an academic advisor. Students will be notified who their advisor is through their Trocaire email account. This email is sent out after the add/drop period has ended. Academic Advisement is essential to success in college. Advisees are encouraged to meet with their advisor a minimum of three times during the semester.
The first meeting should take place approximately 3 weeks into the semester or shortly after the student has been notified of who their advisor’s name and contact information. At this meeting, a student will have an opportunity to meet with his/her advisor to make introductions, discuss academic goals and implement strategies for success.
A second meeting should be scheduled at mid-semester to discuss mid-term grades and to address any questions or concerns that the student may have at that time.
The third meeting takes place prior to registration. All students must meet with their advisor before they are able to register for classes. At this meeting, course selection for the upcoming semester is discussed. In preparation for this meeting, each student should review program curricula and complete a tentative scheduling worksheet for his/her advisor’s review and approval.
It is strongly recommended that students also initiate conversations with their advisors under the following circumstances:
• Upon receipt of an Alert notice from one or more classes
• Upon receipt of Midterm Warning letters from one or more classes
• When applying to transfer into another program
• If a student is struggling with an academic and/or personal problem
• If a student is considering withdrawing from one or more classes
• If a student requires clarification about the College’s policies and procedures
Career Services
Students and alumni receive help with academic & career goal-setting and job-search assistance throughout their time at Trocaire. In addition to academic advisement, students can get help with understanding career options and preparing themselves for the job market. Students and alumni can get assistance with resume and interviewing tips, learning how to network with employers, apply for jobs as well as continue their education.
Students and alumni seeking assistance may make appointments with the Coordinator of Career Services by calling 716-827-2444. Further information and job postings may be found at http://mytrocaire.edu/advisement-career-services/
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Student Emergency Contact Process
If a student is faced with an emergency situation which temporarily prohibits attendance in class(es), the student can contact the Advisement & Student Service Center at 827-2444 to request instructors be notified of the situation. The Advisement & Student Service Center will, in turn, contact the following:
1. Instructors for courses impacted by the student’s absence
2. The student’s academic advisor
3. Members of the Student Affairs team
Notifying the Advisement & Student Service Center is merely a step to facilitate communication of the student’s situation to the college community; it does not “excuse” the absences or ensure that the student will not face consequences if the College Attendance Policy is violated.
The student will still be required to contact his/her instructors upon returning to the College to make up work missed and discuss his/her standing in the course(s).
The staff in the Advisement & Student Service Center is available to assist students with academic needs and/or referrals to other resources.
ALUMNI
More than 10,000 alumni of Trocaire College are employed across Western New York in healthcare, business, hospitality and technology careers. Upon graduation, students become part of the Trocaire College Alumni Association, which offers alumni the opportunity to stay connected with the college, as well as exclusive benefits. To learn more about the Trocaire College Alumni Association, please visit Trocaire.edu/alumni or call 716.827.4342. The Alumni Office, located at 317 Choate, acts as a liaison between alumni, administration, faculty and current students, and is always open for visits from students and alumni.
ARTHUR O. EVE HIGHER EDUCATION OPPORTUNITY PROGRAM (H.E.O.P.) TROCAIRE OPPORTUNITY PROGRAM (T.O.P.)
Trocaire College offers the Trocaire Opportunity Program (TOP). TOP is sponsored jointly by the State Education Department and Trocaire College. The primary objective of TOP is to provide a broad range of services to the student, who, because of academic and economic circumstances, would otherwise be unable to attend college, yet has the potential and desire to obtain a college degree.
The eligible TOP student receives a full-need financial aid package, including TAP and PELL. Additional grants and stipends are available to the TOP student. Provided for the TOP student are the necessary supportive services to successfully complete an Associate or Bachelor degree.
Eligibility is based on the following criteria:
1. Possessing a lower high school graduating average than is required for desired degree or GED;
2. NYS residency;
3. Being a first-time college student;
4. Transferring from a college where you were determined opportunity program eligible (HEOP, EOP, College Discovery or other opportunity program);
5. Having an interest and desire in obtaining an Associate or Bachelor degree;
6. Being economically disadvantaged.
** Age is not a factor.
Eligible TOP students begin their college education during a five week pre-freshman summer semester. This semester is mandatory for all first-time TOP students entering Trocaire College. This semester consists of preparatory classes, tutoring, and luncheons.
Transfer students previously enrolled as Opportunity program students (HEOP, EOP, CD, etc.) should contact the TOP Office to determine if they are eligible for TOP at Trocaire College.
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BOOKSTORE & CHARGES POLICY
The bookstore is located at the front of the building on the Main Campus and is operated by Barnes and Noble. Hours are posted on the door. The bookstore handles textbooks, school supplies, and Trocaire clothing/merchandise. Purchases can be shipped to your home (UPS rates apply) or free shipping is available at our Transit location.
You may charge to your account the textbooks and supplies that you purchase at the college bookstore. The amount you may charge is limited to the amount of financial aid you have remaining after charges for tuition and fees are deducted. Bookstore credit is available one week prior to the start of each semester and continues through the second week of each semester. For further options please visit http://trocaire.bncollege.com/
BULLETIN BOARDS
Permission for students to post notices on any bulletin boards must be obtained from the Director of Student Life. Notices and posters may not be put on painted walls or doors.
MISSION, MINISTRY, AND SERVICE
The Office of Mission, Ministry, and Service exists to serve and advance the mission of the college on all levels of institutional life:
1. On the administrative level by orienting students and staff to our mission as a Catholic and Mercy institution and by helping to craft and implement policies that align with our values and support students as they aspire to careers of achievement and lives of purpose.
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On the ministerial level by designing programs that promote the education and development of the whole person: mind, body, & spirit. Each semester an updated schedule of events is listed on the college calendar found on the website.
Through active engagement with the surrounding community via volunteer and service learning projects that enrich student learning while serving the common good.
In all of these ways we seek to honor and preserve the legacy of Catherine McAuley and the Sisters of Mercy who founded Trocaire College in 1958.
As the Mercy College of Western New York, Trocaire strives to create a welcoming, inclusive, and communal environment where human dignity, self-discovery, and professional competence are cultivated in ways that are transformative for our students. Also, through meaningful engagement with the surrounding community via classroom-based Service Learning projects and/or volunteer service, we seek to foster in our students a deeper awareness of the world and the development of a social conscience rooted in compassion, mercy, justice, and the unfailing love of God.
“We witness to MERCY when we reverence the dignity of each person, create a spirit of hospitality, and pursue integrity of word and deed in our lives. “
Counseling Services
~ Catherine McAuley, foundress of the Sisters of Mercy.
WELLNESS SERVICES
The Counseling Office is located on the first floor of the Main Campus. Students come to counseling for a variety of reasons including anxiety, depression, grief, relationship concerns, academic stress etc. Counseling Services are free of charge to all Trocaire students. Students can schedule an appointment by phone at 827-2412, email, or stopping by the Counseling Office. Walk- in appointments are welcome when available. Appointments can also be scheduled at the Transit Road location. If needed services cannot be provided, an appropriate referral will be made.
Student Emergency Fund
Trocaire College has a Student Emergency Fund that was developed to assist students who may have a one- time urgent financial need to help them continue on their way to academic success.
33
For students to find out more information regarding the fund and application process, please contact the Counseling Office located on the first floor in the Wellness Center of Choate Campus at 827-2412.
Up-to-date information and resources can be found at: https://my.trocaire.edu/studentservices/counseling-services/
Accessibility Services
Trocaire College is committed to ensuring all students have an opportunity to pursue a college education regardless of the presence or absence of a disability. Trocaire College will make reasonable accommodations in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act Amendments Act (ADAAA) of 2008. No academically qualified student with a disability shall be denied access to or participation in the services, programs and activities of the College. The Office of Accessibility Services is located on the first floor of the Main Campus.
To determine eligibility for reasonable accommodations students must self- identify that they are a student with a disability to the Office of Accessibility Services and provide documentation from a licensed provider.
The student will then be asked to participate in an intake. The information provided at the intake and the documentation received will determine accommodations students may be eligible for. Accommodations are decided on an individual basis based on the student’s needs.
To continue to receive accommodations students must meet with Accessibility Services each semester that they would like to utilize their accommodations for. Depending on the nature of the disability updated documentation may be needed.
Common types of accommodations may include, but are not limited to extended time for testing, separate testing location outside the classroom, note takers, test readers, text books in alternative format, or various assistive technology devices and software.
Up-to-date information on Disability Laws and resources about our general guidelines, documentation guidelines, and testing procedures can be found at: https://my.trocaire.edu/student-services/disability-services/
Confidentiality
Information regarding a student’s disability is considered confidential and will be shared only with those at Trocaire College who need to know. That administrators, faculty, and staff who have access to disability related information, only in so far as it affects their functioning in their respective areas of responsibility.
Health Records
The Health Records Office along with a Lactation Room is located on the first floor of the Main Campus.
New Student Immunization Records:
All new first-time students are required (New York State Public Health Law § 2165 & § 2167) to bring their MMR immunization records and proof of the meningitis vaccination when they register. These records are requested to be handed into the Health Records Office at time of registration.
All Health Science students are required (for clinicals) to have a physical exam and additional vaccinations as required, including a yearly PPD (TB skin test) and Flu shot. Those receiving a Flu shot receive a sticker for their ID badge. Those declining a Flu shot must sign a declination sheet and are required to wear a face mask while in the hospital.
Up-to-date information and forms can be found at: https://my.trocaire.edu/student-services/health-office/.
FOOD SERVICE
Transit Road and Seneca Street Locations: Vending machines are available in both buildings. Main Campus: Vending Machines are located near the Commons.
Tim Hortons: Choate Campus Commons
34
Mercy Hospital Cafeteria: Show your Trocaire ID and get the employee price on everything in the Hospital Cafeteria. It is located on the 3rd floor of the hospital.
Subway (@ Mercy Hospital): Located on the 3rd floor in the cafeteria. Sorry, no Trocaire discount. Tim Hortons (@ Mercy Hospital): Located in the lobby, open 24/7.
EMAIL
All Trocaire students are issued a student email account for your use. This is an official vehicle that the college utilizes to communicate with students. It is the student’s responsibility to check your account regularly. You can access the email anywhere by going to www.trocaire.edu and clicking on “webmail” under the quick links menu. Your login and password will be mailed home to you prior to the start of your first semester.
EMERGENCY NOTIFICATION SYSTEM
In the event of a campus closing or other emergency situation, Trocaire College has implemented an emergency notification system that sends notifications through text messaging (SMS), email, and voice messages to cell phone and home phone numbers. Students should keep their contact information up-to-date by going to the following website: https://trocaire.bbcportal.com/ which will ask you for your email address and password. If you do not remember your password, use the “forgot password” option. If you have never signed up click the Sign Me Up! Button. Follow the instructions to complete your preferences for ENS communications. The information collected through this site will be used by authorized college personnel in the event of weather-related campus cancellations or other situations where time is of the essence. Test messages to all contact numbers within the system will be sent out once each semester. Specific ENS instructions and the above link can always be found on the myTrocaire website under Student Life – Safety & Emergency. School closings due to inclement weather will also activate the notification system.
Instructions
" Decide which phone number(s) and/or e-mails you want to use.
" Go to the following web site:
" https://Trocaire.bbcportal.com/
" Log In:
• If you already have an account, sign in using your Trocaire email address and your password you created
when you signed up originally.
• If you do not remember your password, use the “forgot password” option.
" Sign Up:
• If you have never signed up click the Sign Me Up! Button
• Enter your First Name, Last Name, Trocaire Email address, and create a password
• Check the box to agree with the User Agreement after reviewing
• Click continue
• You will then be prompted for your ID number. This is the portion of your Student ID (after all of the
leading zeros.) You can find this on your schedule or ID Card.
• You can now set your contact preferences
" View, edit, and add phone numbers, SMS (text message) number, and e-mails as needed.
" You can return to this site at any time to change your contact information and you should remember to do so if, for
example, your telephone number changes.
" Enter the required information on the screen, follow the directions, and click on any necessary check boxes and buttons.
Please remember to update your information when you change your phone number
Up-to-date information and forms can be found at: https://my.trocaire.edu/student-services/health-office/
HEALTH RECORDS OFFICE
The Health Records Office along with a Lactation Room is located on the first floor of the Main Campus.
New Student Immunization Records:
All new first-time students are required (New York State Public Health Law § 2165 & § 2167) to bring their MMR immunization records and proof of the meningitis vaccination when they register. These records are requested to be handed into the Health Records Office at time of registration.
35
All Health Science students are required (for clinicals) to have a physical exam and additional vaccinations as required, including a yearly PPD (TB skin test) and Flu shot. Those receiving a Flu shot receive a sticker for their ID badge. Those declining a Flu shot must sign a declination sheet and are required to wear a face mask while in the hospital.
Up-to-date information and forms can be found at: https://my.trocaire.edu/student-services/health-office/.
HOUSING
Information about apartments, roommates, or rooms for rent is available at both campuses and online at www.trocaire.edu/ student-life/housing. Local newspapers are provided each week on the Main Campus Career Center to aid in your housing search. Available rooms and apartments as well as contact information about apartment complexes in the neighboring area around the Main Campus are posted on the Student Housing Bulletin Board near the Commons.
Trocaire College is not affiliated with any housing or apartment complexes and is not liable for any aspect of the rental agreements between landlords and students.
INSURANCE
Accident Insurance - All students registered for credit classes are covered by an accident policy. This policy protects students in case of accidental injury while at school, clinical sites and college activities off campus. This includes travel times between sites. The students’ health own health insurance is applied first and the College Insurance policy covers all remaining costs including co-pays. An incident report must also be made. Completed claim forms are sent to the Insurance Company.
ACADEMIC SUPPORT SERVICES
In support of the Mission of Trocaire College, the role of the Palisano Center for Academic Success (P.C.A.S.) is to provide students with the tools for strategic learning and skills fundamental to college success and beyond. Its goals are to promote an environment that maximizes student learning and to support the instruction of faculty.
Tutoring Services
Free tutoring services are offered as one-to-one and in group settings by professional & peer tutors. Professional tutors are degreed in the academic subject(s) or skill(s) they tutor. Peer tutors are fellow students; they meet certain academic standards to tutor in a particular subject or academic program area. The PCAS also offers both in-person and online tutoring options. The most up-to-date tutoring schedule can be found on the PCAS webpage.
Alumni Nursing Tutoring
PCAS employs recent Trocaire nursing graduates as Alumni Tutors and Mentors. Graduates who have attained a certain grade point average are invited to tutor current students.
Online Tutoring
The PCAS offers free 24/7 online tutoring in Anatomy and Physiology, Chemistry, Human Biology, Physics and Statistics. Students are able to access the online tutoring platform through their Moodle account. A writing drop-box service is available where students can email their papers or writing projects any time of the day to a professional writing tutor who will review their work.
Academic Coaching & Workshops
Academic Coaches and scheduled workshops are available to provide assistance in general learning and study strategies such as note-taking, test-taking and time management. Coaching and workshop sessions emphasize critical problem solving and the students’ self-assessment of academic, social, and personal issues that impede their academic progress.
Placement & Accommodation Testing
The PCAS provides testing services. Prospective and incoming students take the online ACCUPLACER® placement test. Prospective RN students take the TEAS (Test of Essential Academic Skills) Test. Students receiving academic accommodations through the Accessibility Services Office, work with the PCAS as the department provides proctored services for all of these tests.
36
LIBRARIES@TROCAIRE
The Libraries@Trocaire strives to provide the Trocaire community with the tools and resources needed for academic and professional success.
There are libraries at Choate (4th floor) and Transit Road Learning Commons to serve your needs. We offer computers and printers for student use, journal article and image databases for research and presentations, DVDs, online videos, program and research guides, printed books as well as eBooks. We participate in Interlibrary Loan and AcademicSHARE, services that allow you to use and borrow materials from other college libraries.
Access to nearly all of these resources is through the library’s website at library.trocaire.edu. On-campus, users need only log on to a Trocaire computer or connect to the college’s WIFI network using a personal smartphone, tablet, or laptop. From off- campus, users must log in with their network ID and password to access library resources.
Library users must present a valid Trocaire College ID to use library materials. The only substitute accepted is a photocopy of the front and back of the ID. Books may be checked out for twenty-eight (28) days. DVDs, magazines and print journals may be checked out for seven (7) days. Reserve and Reference materials may only be used within the library. We also loan iPads loaded with academic apps to students for in-library use. For complete details, please see the Policies page on our website.
Trocaire Library Hours
Visit http://library.trocaire.edu//hours for up-to-date information. Librarians also available by: phone, email or chat.
A librarian is available for research assistance during all hours the libraries are open. We can be reached by telephone, 716-827-2434 and email, [email protected]. Messages received after normal hours will be answered the next business day. In addition to assisting students in the library and online, we offer Library Research and Information (LRI) sessions, tutorials and workshops, as well as two (2) for-credit courses (GS 101, GS 201). These programs help students develop research and Information Literacy skills, which are crucial in today’s academic environment and tomorrow’s employment market.
Visit our website at library.trocaire.edu for information about additional services.
Rachel R. Savarino Library (Choate)
Penfold Commons / Transit Road
Monday- Thursday: 8:00 AM – 8:00 PM
Friday: 8:00 AM – 4:00 PM
Open during regular building hours.
Closed: Saturday and Sunday
Librarian present at scheduled times and by appointment
37
LOST AND FOUND
Students may check with the Choate Campus Security Desk for lost items. Items will be kept for a period of 30 days after which any unclaimed items may be disposed of. The front desk at Transit Road and Seneca Street will also collect lost and found items.
MASSAGE THERAPY CLINIC
Trocaire Massage Clinic is now located at 2262 Seneca Street, along with the Trocaire Massage Therapy Program. Trocaire students receive massage therapy for $15 with current student ID card. Please call 827-2518 to schedule an appointment.
MOODLE (Learning Management System)
Trocaire College utilizes Moodle as its primary tool for online coursework. Moodle may be used by both onsite and online courses as a way for students to communicate with their classmates, download important files, turn in assignments, participate in online learning activities, watch video lectures, and so much more. Moodle can be accessed through the My Trocaire webpage at https://trocaire.mrooms.net/ by inputting your Trocaire student username and password. Course webpages are available to registered students beginning 7 days prior to the start of each term.
STUDENT EVENTS
Clubs or organizations that wish to hold an event must fill out a Trocaire College Event Form, which is available at Choate Campus, Student Life Office. The form must be approved by the advisor of the student organization and turned in with all necessary signatures no later than two week prior to the event. It is highly recommended that arrangements be made well in advance. An activities calendar is located on the Trocaire website. In order for an event to be posted, an event form must be submitted to the Director of Student Engagement.
STUDENT LIFE
A large part of your college experience takes place outside of the classroom. Students who participate in co-curricular activities are more likely to have a better grade point average than their peers who do not get involved. Whether it is becoming a student leader, attending different activities and events, or volunteering your time, all will add to your overall Trocaire experience. The Office of Student Life provides strong educational, social, and leadership development co-curricular programs and activities to enhance student learning and promote student success. It also provides assistance to individual students and student organizations in the planning, management, and evaluation of programs and organizational activities directed toward meeting the wide variety of diverse student needs and interests represented at this college. The mission of the Office of Student Life aligns with the mission of the College – in the spirit of the Sisters of Mercy, to strive to empower students toward personal enrichment, dignity and self-worth. A portion of the College Fee supports a variety of campus events and services as well as supporting student clubs and organizations. Through the various clubs, organizations, and events, all students have an opportunity to participate in campus life. The unique size of our college allows students to participate in different clubs and organizations and take on leadership roles if they wish to do so. The benefits of becoming a student leader are tremendous - skills that will last a lifetime!
Here are some reasons to get involved:
* Develop new skills that new employers look for
* Have a sense of accomplishment
* Build your self-esteem
* Find your voice
* Meet new people and develop lasting relationships
* Leave a legacy (leave Trocaire better than you found it)
* Build your resume, references and make contacts
As you can see there are many reasons to get involved within the Trocaire community. If you have any questions or would like to get involved please see the Director of Student Engagement who will be happy to assist you!
38
STUDENT ID CARDS
Student Identification cards are processed during orientation and distributed through the Choate Campus Security Desk. This card is needed for borrowing books from the college library, access to the tunnel connecting the college to Mercy Hospital, identification on clinical/internship sites, admission to college sponsored functions and admission to inter-collegiate functions. A processing fee of ten dollars is charged for replacement cards. To obtain a replacement ID, students should first go to the Student Accounts Office to pay cash or charge their account. From there, the receipt can be taken to the Choate Security Desk to have the replacement ID printed.
STUDENT PORTAL
Trocaire College maintains a Student Portal to allow electronic access to college announcements and communications. Through the Portal, students have access to online registration, course work, grades, academic planning, online bill payment, schedules, calendars, and more. The Portal is accessible by going to www.trocaire.edu, myTrocaire, Quicklinks, E-Student and then entering your student login and password.
VETERAN SERVICES
Victory Media, the premier media entity for military personnel transitioning into civilian life, has named Trocaire College to the coveted Military Friendly Schools list. Trocaire strives to provide our student service members and their dependents the support they need and deserve to succeed in attaining their career goals. Academic support services such as academic advisement, tutoring, peer tutoring, career counseling are just of the few of the services available, please contact our Director of Student Engagement.
VOTER REGISTRATION
Trocaire College encourages all students to be registered and vote. Voter Registration forms are available anytime from the Director of Student Engagement. The college will mail in the registration form for all current students.
39
SECTION VI
CLUBS & ORGANIZATIONS
( Please see https://trocaire.edu/trocaire-handbook/ for the most current policies and information)
40
Student clubs and organizations evolve from either personal interests and needs or academic interests. Those funded through the College Fee must have an advisor and have bylaws on file in the Director of Student Engagement’s Office. Trocaire will recognize only those clubs/organizations whose purpose is in accord with the philosophy and mission of the college.
STARTING A CAMPUS ORGANIZATION
1. Meet to discuss ideas - formulate them into a goal, keep notes.
2. Ask an interested faculty or staff person to act as advisor. The advisor will assist in the organization of the club and
continue to advise as needed.
3. Hold an organizational meeting. Choose a club president and treasurer. Draft the bylaws. Keep minutes.
4. Submit a club charter form and a copy of the bylaws to the Director of Student Engagement.
5. The Director of Student Engagement will review the submitted forms and make the final decision as to the group
becoming an official campus organization.
CALENDAR OF EVENTS
For an up-to-date listing of student activities, holidays, and special events, please check the calendar on the Trocaire College website.
COLLEGE COMMITTEES
In order to assure that student interests are represented in college governance, representative students sit on several college committees including: the Board of Trustees, Administrative Advisory Council, Security Advisory Committee, & special committees as needed.
HOSPITALITY CLUB
“Bring all students that have an interest in the hospitality industry together. Through fundraisers and community events the Trocaire Hospitality Club will work together to raise money for scholarships, field trips, and other initiatives that will benefit the college and local communities. Similar to any successful hospitality venture, the Trocaire Hospitality Club will embrace the importance of professionalism, teamwork, diversity, and communication.”
The Trocaire Hospitality Club was organized for the following purposes:
• To provide all students with an interest in the hospitality industry a place for social and professional networking. • To provide club members with the academic tools to become successful leaders in the Hospitality Industry.
NATIONAL STUDENT NURSING ASSOCIATION (NSNA)
Trocaire Student Nurses Association is a recognized constituent of the National Student Nurses Association (NSNA). As such its purposes are:
A. To assume responsibility for contributing to nursing education in order to provide for the highest quality of health care.
B. To provide the RN program representation of fundamental interests and present concerns to nursing faculty meetings.
C. To aid in the development of the whole person, his/her professional role, his/her responsibility for health care of people in all walks of life.
D. To be active in community service projects
E. To fundraise for a Registered Nursing student scholarship
F. To represent the nursing program at school and/or community organizations
Membership is open to students currently in Nursing and those students already accepted into the program.
ORIENTATION LEADERS
Orientation leaders are recruited each year to help to help welcome incoming students to the Trocaire community. The responsibilities of the orientation leader includes: registration, answering new student questions, setup, cleanup, public speaking, and leading our new students through the orientation process. Their essential part of orientation is critical to the success of the orientation process.
PHI THETA KAPPA HONOR SOCIETY
Alpha Pi Eta, the Trocaire chapter of Phi Theta Kappa, is an international honor society for two-year colleges. Induction into the society is held each year at the Honors Convocations. Membership is based upon a semester grade point of 3.50, at least 12 credit hours, one completed semester in any two-year major and commitment to the local chapter. New members are invited into this prestigious organization each semester.
RADIOLOGIC TECHNOLOGY CLUB
The Radiologic Technology Club was organized for the following purposes:
A. To provide students enrolled in, or entering, the Radiologic Technology Program with current information pertinent to
their professional development and to promote a positive attitude and reinforcement of the Code of Ethics of Radiologic
Technologists.
B. To inform members of continuing education and career opportunities available in the field of diagnostic imaging.
C. To promote opportunities for social and academic interaction with fellow students and faculty.
D. To create a sense of social awareness and responsibility by completing a service project.
STUDENT GOVERNMENT ASSOCIATION
The purpose of this organization is to be the voice of the students as it pertains to quality of student life at Trocaire. The SGA encourages self-government and promotes responsibility, dedication, and cooperation among the students and in their relations with the faculty and administrative offices of the College. In order to increase student engagement, Student Government will communicate directly with students through their own Moodle page and utilize a virtual concern box whereby students have a place to share their issues. The Director of Student Engagement severs as the advisor to the Student Governance Association.
STUDENT VETERANS CLUB
This organization provides on campus support for the growing number of military veterans and their dependents. It encourages community service, provides mentorship to others, and strives to promote a cohesive and active student body within the College. The nation’s renewed focus on veteran welfare has ignited change on campuses and in congress. We are committed to capitalizing on this momentum to ensure present and future veterans are supported in their transition to education and employment. If interested contact the Director of Student Engagement.
41
42
TROCAIRE COLLEGE ASSOCIATION OF STUDENT SURGICAL TECHNOLOGISTS
The Association of Student Surgical Technologists is a student organization that is committed to:
A. Enhance the Surgical Technology Profession to ensure quality patient care.
B. Exchange professional knowledge, expertise, and ideas in the field of Surgical Technology.
C. Promote a high standard of Surgical Technology performance for quality patient care.
D. Motivate interest in continuing education for Surgical Technologists.
E. Fundraising for the annual Surgical Technology Pinning Ceremony.
F. Community service.
G. Promote and maintain communication and cooperative relationships with other professional health care organizations.
H. Encourage and explore the diversified role of the Certified Surgical Technologist (CST).
TROGREEN TEAM
The TroGreen Team works to:
A. foster environmental awareness among the students, faculty, and staff of Trocaire College.
B. inform members and non-members of various environmental initiatives, issues, and solutions that impact the Trocaire community and the universal community as well.
C. promote an ecologically responsible and sustainable college through campus-based initiatives such as paper and bottle recycling, waste reduction, car-pooling, and neighborhood clean-ups.
D. enhance the overall experience of students, faculty, and staff at Trocaire College.
All clubs described above are not consistently active.
SECTION VII
SAFETY & SECURITY
For up-to-date policies and information see https://trocaire.edu/trocaire-handbook/)
Campus Safety and Security Phone Numbers
716-826-1200: Choate Switchboard
716-827-2500: Non-Emergency – Security Desk Choate Campus or HELP (4357) from any college phone 716-346-7094: On-site Transit Security
716-346-7095: On-site Seneca Security
716-445-2104: Emergency – On-Site Security, Choate Campus
716-827-2438: Director of Facilities & Security
Campus Safety and Security at Trocaire College works in concert with students, faculty, and staff toward ensuring their security throughout the campus. Trocaire employs uniformed guards through a private security service. The guards work closely with the Buffalo Police Department.
In order to support emergency services on and around the Choate Ave campus, we rely upon a strong working relationship with not only the Buffalo City Police Department, but also Buffalo Fire Department. We also call on the services provided by local first responders at the Transit Road site.
In keeping with the Cleary Act, we provide vital information and statistics about incidents on and around the campus community in an annual security report published on the Trocaire College website. Statistics are published annually and are available to anyone upon request. They are also available on the U.S. Department of Education website (HTTP: //OPE. ED.GOV/SECURITY) “OPE ID: 00281200”or by contacting the Director Facilities and Security at 827-2438. The Advisory Committee on Campus Safety will provide upon request all campus crime statistics as reported to the United States Department of Education.
For the most recent Annual Security report, go to http://www.trocaire.edu/policies-compliance/. We believe in a well - informed community; in keeping with this notices of pertinent security related happenings and incidents are posted on security boards throughout campus. For additional information contact the Director of Facilities & Security, Choate Campus Room 338 or 716-827-2438.
CRIME PREVENTION
The key to a safe and secure environment in any area is crime prevention. Campus Safety and Security utilizes uniformed guards in most cases when classes are in session. The college also utilizes security cameras which are installed in several areas on campus. Crime prevention is a joint effort however, and cannot be accomplished without the assistance of the entire Trocaire community of students, faculty, and staff. The security committee has composed a list of several crime prevention and safety
tips which are distributed at the beginning of each semester.
In addition to uniformed security officers, there is a campus-wide Security Advisory Committee comprised of faculty, staff, administration and students.
Although Trocaire is a safe campus, it is located in the middle of an urban area where students are often expected to walk to and from their vehicles. Listed below are some helpful safety tips:
• Walk in groups or with a buddy
• Travel in well-lit areas
• Be aware of traffic: drivers might not see you!
• Always lock your car!
• If it is snowy and icy, please watch your step
• Call 911 if you notice any suspicious activity
• Put away cell phones to avoid distracted walking
• Look both ways before crossing the street
• When possible, stay on the sidewalk; if you must use the street, walk facing traffic
• Walk with confidence and keep your head up
43
MONDAY
TUESDAY WEDNESDAY
EID AL-ADHA
(BEGINS)
1
• Orientation
8
15
• Welcome Week
22
29
2
79
• Regular Classes Begin
• Welcome Week
• Last Day to Drop or Add a Class
MTWTFSS
MTWTFSS
14
21
16
• Welcome Week 23
28 30
JULY 2017
MTWTFSS
12 3456789 10 11 12 13 14 15 16
17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
SEPTEMBER 2017
MTWTFSS
123 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
25 26 27 28 29 30
44
AUGUST 2017
THURSDAY FRIDAY SATURDAY SUNDAY
3
4
EID AL-ADHA
(ENDS)
5
6
10
11
12
13
20
27
17
31
• Welcome Week
25
18
19
• Welcome Week
24
26
45
AUG
MONDAY
TUESDAY
WEDNESDAY
5
12
19
26
LABOR DAY 4
• College Closed
6
13
ROSH HASHANAH 20
(BEGINS AT SUNDOWN)
• Constitution Day
11
18
25
27
AUGUST 2017
MTWTFSS
123456 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27
28 29 30 31
MTWTFSS
MTWTFSS
OCTOBER 2017
MTWTFSS
1 2345678 9 101112131415
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
46
SEPTEMBER 2017
THURSDAY FRIDAY SATURDAY SUNDAY
1
2
3
7
8
9
14
15
21
28
ROSH HASHANAH (ENDS AT SUNDOWN)
22
YOM KIPPUR
(BEGINS AT SUNDOWN)
29
• Family Weekend
23
16
• Family Weekend
10
17
24
YOM KIPPUR
(ENDS AT SUNDOWN)
30
47
SEP
MONDAY
TUESDAY WEDNESDAY
3
• No Classes/College Open
10
• Mid-Term Week
17
24
HALLOWEEN
• Dia de Los Muertos Fiesta
31
24
COLUMBUS DAY 9
(OBSERVED)
• No Classes/College Open
• Mid-Term Week
• Mid-Term Week 11 • Coming Out Day
16 18
23 25
SEPTEMBER 2017
MTWTFSS
123 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
25 26 27 28 29 30
MTWTFSS
• Last Day to Of cially 30 M T WithTdraFwlS S
NOVEMBER 2017
MTWTFSS
12345 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
27 28 29 30
48
OCTOBER 2017
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