Payroll Processing Calendar: 2016 - UCSF Controller's Office

Payroll Processing Calendar: 2016

Pay Payday Pay Period Pay Period Monthly PET Last Day to Pay Compute IPAY Screens DPE Month DPE Post to
Cycle Begin Date (Last Day for EDAT Available (ET Month) MyReports
End Date Deadline Update EDB
Transactions)

1 2 3 4 5 6 7 89 10 11
XX-1 12/09/15 --- 12/01/15 --- ---
B2 12/16/15 11/22/15 12/05/15 --- 12/09/15 12/03/15 12/04/15
XX-2 12/23/15 --- 12/02/15 --- ---
B1 12/30/15 12/06/15 12/19/15 --- 12/18/15 12/10/15 12/11/15
MO 01/04/16 12/01/15 12/31/15 12/16/15 12/22/15
12/17/15 12/18/15
--- 01/01/16 --- ---
12/20/15 01/02/16 --- 01/06/16 12/21/15 12/22/15
01/02/16 ---
--- 01/16/16 --- --- 12/23/15 MM 12/24/15 Dec 2015 (1606) 12/29/15
01/03/16 01/31/16 --- 01/20/16
XX-1 01/08/16 01/01/16 01/30/16 01/28/16 01/25/16 01/05/16 01/06/16
B2 01/13/16 01/17/16 02/03/16
XX-2 01/20/16 02/01/16 --- 01/07/16 01/08/16
B1 01/27/16 --- 02/13/16 --- ---
MO 02/01/16 01/31/16 02/29/16 --- 02/17/16 01/13/16 01/14/16
B2 - Free 02/10/16 02/01/16 02/02/16 --- 02/22/16
02/27/16 02/25/16 01/21/16 01/22/16
--- ---
02/14/16 03/01/16 --- 03/02/16 01/26/16 01/27/16
03/12/16 ---
--- 03/02/16 --- --- 02/04/16 MM 02/05/16 Jan 2016 (1607) 02/08/16
02/28/16 03/31/16 --- 03/16/16
XX-1 02/17/16 03/26/16 03/24/16 02/10/16 02/11/16
B1 02/24/16 --- ---
MO 03/01/16 03/01/16 03/23/16 02/18/16 02/19/16
XX-2 03/02/16 03/13/16 03/30/16
B2 03/09/16 02/23/16 02/24/16

02/25/16 02/26/16

03/03/16 MM 03/04/16 Feb 2016 (1608) 03/07/16

XX-1 03/16/16 03/10/16 03/11/16
B1 03/23/16
XX-2 03/30/16 03/17/16 03/18/16
MO 04/01/16
B2 04/06/16 03/23/16 03/24/16

03/24/16 03/25/16

03/31/16 MM 04/01/16 Mar 2016 (1609) 04/04/16

Pay Payday Pay Period Pay Period Monthly PET Last Day to Pay Compute IPAY Screens DPE Month DPE Post to
Cycle Begin Date (Last Day for EDAT Available (ET Month) MyReports
End Date Deadline Update EDB
Transactions)

1 2 3 4 5 6 7 89 10 11
XX-1 04/13/16 --- 04/01/16 --- ---
B1 04/20/16 03/27/16 04/09/16 --- 04/13/16 04/07/16 04/08/16
XX-2 04/27/16 --- 04/02/16 --- ---
MO 04/29/16 04/01/16 04/30/16 --- 04/21/16 04/14/16 04/15/16
B2 05/04/16 04/10/16 04/23/16 04/21/16 04/27/16
04/21/16 04/22/16
--- 05/01/16 --- ---
04/24/16 05/07/16 --- 05/11/16 04/22/16 04/25/16
05/02/16 ---
--- 05/31/16 --- --- 04/28/16 MM 04/29/16 Apr 2016 (1610) 05/02/16
05/01/16 05/21/16 05/19/16 05/24/16
XX-1 05/11/16 05/08/16 05/25/16 05/05/16 05/06/16
B1 05/18/16 06/01/16 ---
XX-2 05/25/16 --- 06/04/16 --- --- 05/12/16 05/13/16
MO 06/01/16 05/22/16 06/02/16 --- 06/08/16
B2 06/01/16 06/18/16 --- 05/19/16 05/20/16
--- 06/30/16 06/17/16 ---
06/05/16 06/22/16 05/25/16 05/26/16
06/01/16 07/01/16 --- 06/23/16
07/02/16 --- 05/26/16 MM 05/27/16 May 2016 (1611) 05/30/16
--- 07/02/16 --- ---
XX-1 06/08/16 06/19/16 07/16/16 --- 07/06/16 06/02/16 06/03/16
B1 06/15/16 07/31/16 ---
XX-2 06/22/16 --- 07/30/16 07/28/16 --- 06/09/16 06/10/16
B2 06/29/16 07/03/16 07/20/16
MO 07/01/16 07/01/16 07/25/16 06/16/16 06/17/16
07/17/16 08/03/16
06/23/16 06/24/16

06/24/16 MM 06/27/16 Jun 2016 (1612) 06/27/16

XX-1 07/06/16 06/30/16 07/01/16 Jun 2016 (1613) 07/04/16
B1 07/13/16
XX-2 07/20/16 07/07/16 07/08/16 Jun 2016 (1614) 07/11/16
B2 07/27/16
MO 08/01/16 07/14/16 07/15/16 Jun 2016 (1615) 07/18/16
B1 - Free 08/10/16
07/21/16 07/22/16

07/26/16 07/27/16

08/04/16 MM 08/05/16 Jul 2016 (1701) 08/08/16

Pay Payday Pay Period Pay Period Monthly PET Last Day to Pay Compute IPAY Screens DPE Month DPE Post to
Cycle Begin Date (Last Day for EDAT Available (ET Month) MyReports
End Date Deadline Update EDB
Transactions)

1 2 3 4 5 6 7 89 10 11
XX-1 08/17/16 --- 08/01/16 --- ---
B2 08/24/16 07/31/16 08/13/16 --- 08/17/16 08/11/16 08/12/16
XX-2 08/31/16 --- 08/02/16 --- ---
MO 09/01/16 08/01/16 08/31/16 --- 08/24/16 08/18/16 08/19/16
B1 09/07/16 08/14/16 08/27/16 08/25/16 08/31/16
08/25/16 08/26/16
XX-1 09/14/16 --- 09/01/16 --- ---
B2 09/21/16 08/27/16 09/10/16 --- 09/14/16 08/25/16 08/26/16
XX-2 09/28/16 09/02/16 ---
MO 09/30/16 --- 09/30/16 --- --- 09/01/16 MM 09/02/16 Aug 2016 (1702) 09/05/16
B1 10/05/16 09/01/16 09/24/16 09/22/16 09/22/16
09/11/16 09/28/16 09/08/16 09/09/16
XX-1 10/12/16 10/01/16 ---
B2 10/19/16 --- 10/08/16 --- --- 09/15/16 09/16/16
XX-2 10/26/16 09/25/16 10/02/16 --- 10/12/16
MO 11/01/16 10/31/16 --- 09/22/16 09/23/16
B1 11/02/16 --- 10/22/16 10/20/16 ---
10/01/16 10/24/16 09/23/16 09/26/16
XX-1 11/09/16 10/09/16 11/01/16 --- 10/26/16
B2 11/16/16 11/05/16 --- 09/29/16 MM 09/30/16 Sep 2016 (1703) 10/03/16
XX-2 11/23/16 --- 11/02/16 --- ---
B1 11/30/16 10/23/16 11/19/16 --- 11/09/16 10/06/16 10/07/16
MO 12/01/16 11/30/16 11/16/16
--- --- 10/13/16 10/14/16
11/06/16 11/21/16
11/01/16 11/22/16 10/20/16 10/21/16

10/25/16 10/26/16

10/27/16 MM 10/28/16 Oct 2016 (1704) 10/31/16

11/03/16 11/04/16

11/10/16 11/11/16

11/17/16 11/18/16

11/22/16 11/23/16

11/23/16 MM 11/28/16 Nov 2016 (1705) 11/29/16

Pay Payday Pay Period Pay Period Monthly PET Last Day to Pay Compute IPAY Screens DPE Month DPE Post to
Cycle Begin Date (Last Day for EDAT Available (ET Month) MyReports
End Date Deadline Update EDB
Transactions)

1 2 3 4 5 6 7 89 10 11
XX-1 12/07/16 --- 12/01/16 --- ---
B2 12/14/16 11/20/16 12/03/16 --- 12/07/16 12/01/16 12/02/16
XX-2 12/21/16 --- 12/02/16 --- ---
B1 12/28/16 12/04/16 12/17/16 --- 12/21/16 12/08/16 12/09/16
MO 01/03/17 12/01/16 12/31/16 --- 12/27/16
B2 - Free 01/11/17 12/18/16 12/31/16 12/29/16 01/04/17 12/15/16 12/16/16

--- 01/01/17 --- --- 12/22/16 12/23/16
01/01/17 01/14/17 --- 01/18/17
01/01/17 01/31/17 --- 01/24/17 12/28/16 12/29/16
01/02/17 ---
--- 01/28/17 01/26/17 --- 01/05/17 MM 01/06/17 Dec 2016 (1706) 01/09/17
01/15/17 02/01/17
XX-1 01/18/17 02/01/17 --- 01/12/17 01/13/17
B1 01/25/17 --- 02/11/17 --- ---
MO 02/01/17 01/29/17 02/28/17 --- 02/15/17 01/19/17 01/20/17
XX-2 02/01/17 02/01/17 02/02/17 --- 02/21/17
B2 02/08/17 02/25/17 02/23/17 01/25/17 01/26/17
--- ---
02/12/17 03/01/17 --- 03/01/17 01/26/17 01/27/17
03/11/17 ---
--- 03/02/17 --- --- 02/02/17 MM 02/03/17 Jan 2017 (1707) 02/06/17
02/26/17 03/31/17 --- 03/15/17
XX-1 02/15/17 03/25/17 03/23/17 02/09/17 02/10/17
B1 02/22/17 --- ---
MO 03/01/17 03/01/17 03/23/17 02/16/17 02/17/17
XX-2 03/01/17 03/12/17 03/29/17
B2 03/08/17 02/22/17 02/23/17

02/23/17 02/24/17

03/02/17 MM 03/03/17 Feb 2017 (1708) 03/06/17

XX-1 03/15/17 03/09/17 03/10/17
B1 03/22/17
XX-2 03/29/17 03/16/17 03/17/17
MO 03/31/17
B2 04/05/17 03/23/17 03/24/17

03/24/17 03/27/17

03/30/17 MM 03/31/17 Mar 2017 (1709) 04/03/17

Pay Payday Pay Period Pay Period Monthly PET Last Day to Pay Compute IPAY Screens DPE Month DPE Post to
Cycle Begin Date (Last Day for EDAT Available (ET Month) MyReports
End Date Deadline Update EDB
Transactions)

12 3 4 5 6 7 89 10 11

Header Definitions
1 Pay Cycle - the pay cycle code used by the OPTRS preparer to schedule a transaction for a specific future payday.
2 Payday - the day checks and direct deposits are issued/available

3 and 4 Pay Period Begin and End Dates - the pay period for the payday. The end date is used by the OPTRS preparer to schedule a transaction for
a specific future payday. All transactions must be scheduled for future paydays. After entering the pay cycle and pay end date on any of the PTR
screens, the PTR preparer should review the check date displayed by the system. If the date displayed is for a payday in the past or one for which
the compute has already been run, the PTR preparer should cancel the transaction.

5 Deadline for Submitting PETs to Payroll - due date to submit Payroll Expense Transfers (PETs) to Payroll in order for transfers to appear on DPE (column 10)
6 Last Day to Update EDB - the last day to change data on the EDB and have the change reflected in the compute
7 Pay Compute - the most important date on the schedule. Tonight the OPTRS transactions held for processing for a specific payday are matched up

with EDB data to produce paychecks and direct deposits for employees. It is very important the EDB data agrees with the data entered in the roster
in order to produce correct paychecks and direct deposits. Since the pay compute runs at night, today is the last day to:

a. Enter a new hire on the EDB [for all subs ]
b. Enter an EDAT transaction for a specific payday [for all subs ]
c. Review transactions on the IDTL screen prior to the pay compute. If the IDTL screen is accessed on this day, transactions on

the roster for employees paid on a positive time basis will be listed on the screen with a transaction code of TX. For most employees
paid on an exception time basis, no transactions will be listed on the IDTL screen, because the pay transactions are
automatically generated by the system from the information on the EDB at the time of the compute. However, if overtime was
entered and/or the pre-listed percent of time was changed for an employee paid on an exception time basis, transactions would
be listed with a transaction code of TE.
8 Monthly Maintenance [MM] - the night appointments and distributions with end dates that are at least one month prior to the current month are dropped
from the EDB.
9 IPAY Screens Available to Verify Payments - Pay transactions can be verified on the IPAY screens [IERN, IDSP, IGRS]

10 DPE Month (ET Month) - The DPE will be generated for this month after the last compute of the month (coincides with monthly maintenance)
11 DPE Posted to MyReports - The expected date when MyReports will load this month's DPE
** Supplemental Pay Cycles are available for EDAT transactions after monthly maintenance [MM] has run for the previous month