SITI MUSFIRAH_INDUSTRIAL TRAINING VIVA PRESENTATION SLIDES 2020/2021

PERBADANAN PERPUSTAKAAN AWAM JOHOR
(PPAJ)

Prepared by:

SITI MUSFIRAH BINTI KAHALIT
(2017827606)

INTRODUCTION

IMC690 Industrial Training subject gives exposure of
real life working experience in the industry.

I experienced five months industrial training at
Perbadanan Perpustakaan Awam Johor (PPAJ)
From 1st October 2020 until 28th February 2021

BACKGROUND

Established under the PPAJ Enactment 1982
and commenced operations in August 1984.

August 1984 → located at 8th floor at
Bangunan Sultan Ibrahim, Bukit Timbalan.

January 1986 → moved to the old state-
owned building at Jalan Gertak Merah

July 2008 → PPAJ moved to Jalan Yahya Awal

In 2018 collaboration with Petrosains

CLIENT CHARTER Mission

• Friendly service Provide easy and relevant access to
• Each member is guaranteed to be able to borrow information to support lifelong learning

fifteen (15) books for two weeks efforts and assisted in efforts to
• Assist government and private agencies in their cultivate a reading culture.

efforts to create libraries in their respective Goal
agencies.
Library as a platform to encourage
Objective people to learn, improve and develop

PPA Johor as Information centers lifelong learning and the ability to
and lifelong learning search for information.

ORGANIZATIONAL CHART: PERBADANAN PERPUSTAKAAN AWAM JOHOR (PPAJ)

There are two (2) main divisions under PPA Johor:

LIBRARIAN
Y.M. UNGKU HJH NOORAKMAL BTE UNGKU SULAIMAN

Public Library Reading Initiative
Management Division Division

Administration Unit Incentive Reading Unit

Financial Unit Reference and Information
Technical Management Unit Services Unit

Library Operation Hour

Location

Contact
PPAJ

FACILITIES & SERVICES

COLLECTIONS

TRAINING ACTIVITIES: ADMINISTRATION & MANAGEMENT UNIT

Shelving • Manage letters and files
Daily duty at 8-9am • Management and
Chinese and Tamil
language collections disposal of assets
• Exposure to Human

Resource Management
Information System
(HRMIS)
• Staff leave slip
• Retyping documents

TRAINING ACTIVITIES: TECHNICAL MANAGEMENT (CATALOGUING) UNIT

Technical Management Unit (Cataloguing)

• Receive new book from vendor
• Do checklist of delivery order
• Title checklist
• Entries
• Book processing; labelling, bibliographic organisation
• Release for circulation
• Distribute new books to section (main library)
• Arrange books for branch and rural libraries into box

for distribution

TRAINING ACTIVITIES: FINANCIAL UNIT

Financial Unit

• Payment to suppliers
• Official stamp the vouchers

and payment checks
• Cheque deposit
• Velo binding previous

financial statement

TRAINING ACTIVITIES: INCENTIVE READING UNIT

Incentive Reading Unit

• Purchase newspapers and magazines
• Receipts payment to admin and

financial
• Storing old magazines
• Manage PPA Johor publications
• Write webinar report

TRAINING ACTIVITIES: CIRCULATION UNIT

Circulation Unit

• Manage charging (borrowing) and
discharging (returning)

• Renewal
• Assist user for materials
• Member registration
• Member card printing
• Record user statistic
• Receive and disposal of newspapers

SPECIAL PROJECT: SUGGESTION FOR IMPROVEMENTS AND DECORATION

@ PPA JOHOR CHILDREN’S COLLECTION

OBJECTIVE
❑ Creating a more engaging reading space for child users;
❑ Teach child users to be more disciplined in using the facilities in the

children's collection;
❑ Educate parents to use the space in the children's collection properly

while teaching their children to follow the rules set.

SPECIAL PROJECT: SUGGESTION FOR IMPROVEMENTS AND DECORATION
@ PPA JOHOR CHILDREN’S COLLECTION

SPECIAL TASK: PPA JOHOR BULLETIN

• This special task is specifically assigned to intern who
undergo industrial training at PPA Johor

• The concept and content must be related to PPA Johor
• It is also function as additional marks/evaluation
• My partner I decided to do bulletin about:
“PPA JOHOR DURING PANDEMIC COVID-19”

• We include the online announcement and events that
PPA Johor has done during our industrial training:
o Webinar
o Live@PPAJ
o PNM
o DBP

SPECIAL TASK: PPA JOHOR BULLETIN

REFLECTIVE WRITING:

Application of knowledge, skills and experience in
undertaking the task

Experience to use ILMU Teamwork Skills
Ability to do book processing at cataloguing unit Self- confidence
Experience the knowledge of office management Self-Management
Manage to complete special task by organization Self-Adaptability

REFLECTIVE WRITING:

Personal Thoughts and Opinion

Working distance is far. Mrs. Ungku Hajah Noorakmal as the Director is a
Working with good colleagues make me good leader as she treats all staff like a family and
happy just at the thought of going to work
always take good care of the staff welfare.

Thankful for having a kind and helpful Treat each other more like a family than colleagues
supervisor

Get expose to library management and learn a lot Johann Wolfgang Von Goethe said
from the staff of all five departments;
“a great person attracts great people and
administration, financial, technical (cataloguing), knows how to hold them together”.
incentive reading and circulation unit.

REFLECTIVE WRITING: Lesson Learnt

TIME MANAGEMENT SOCIAL SKILL

WORK ENVIRONMENT INITIATIVE

LIBRARY MANAGEMENT SELF-PROTECTION

SELF-MANAGEMENT

LIMITATIONS & RECOMMENDATIONS

Book Drop Lack of staff
Outdated Computer
Lack of rules’ implementation
Lack of shelves at Children’s Collection

Notice Board

CONCLUSION

Got exposed to the real working environment. Totally
different from campus life.

I gained a lot of new experience working in the
organization that practices my course field.

Theories applied during the training from the aspects
of management; self-management, knowledge
management, office management and more others.

I improve a lot on my self-confidence,
communication, social and soft skills.

Industrial training is essential for final semester
students that are in the last stage of competing their

degree before jumping into working life