FIT-Class-9th-Solution

But the space (especially the height) given for each blank is too less for a child of class 3 to
write. Suggest a method through which you will be able to help Mrs Sujata in increasing the
space between the lines so that it helps the children in writing the prepositions comfortably.

Ans. M rs Sujata needs to increase the line spacing of the paragraph. To increase the line spacing of
the paragraph the following steps are involved:

1. Bring the cursor to the paragraph whose indentation you need to change.
2. Click on Format menu and select the Paragraph option.
3. T his in turn will display the Paragraph dialog box. Now click on Indents & Spacing Tab if not

selected.
4. From the Line Spacing drop down list select Double to double the space between the lines.
3. M iss Tripti a personal assistant at Zimole Corporation Pvt. Ltd. had typed in a correspondence

as specified by her boss. But she was in a hurry and had typed the entire letter in capital letters.
Help her in starting the method of converting the letter to lower case, with the first alphabet of
a sentence in capital, without retyping the entire letter.
Ans. Miss Tripti should convert the entire text to “Sentence Case” in case she do not want to retype

the entire text, this is because it is the only case that has the ability to capitalize the first letter
of the first word in every sentence in the selected text.
To change the case of the text the following steps are involved:
1. Select the entire text of the document by pressing Ctrl+A.
2. From the menu bar click on Format->Change Case->Sentence Case.

48 Foundation of Information Technology – IX (Solution)

8
Word Processing Using OpenOffice Writer-II

A. MCQs.

1. Which Toolbar allows you to access the Bullets and Numbering dialog?

a. Standard Toolbar b. Formatting Toolbar

c. Drawing Toolbar d. Table Toolbar

Ans. b. Formatting Toolbar

2. Which keyboard combination can you use for creating a Bulleted list?

a. Shift+F9 b. Shift+F10

c. Shift+F11 d. Shift+F12

Ans. d. Shift+F12

3. In which Toolbar is the ‘Spelling and Grammar’ button is present?

a. Standard Toolbar b. Formatting Toolbar

c. Drawing Toolbar d. Table Toolbar

Ans. a. Standard Toolbar

4. Spelling mistakes are shown in ________________ colour wavy underline.

a. Green b. Blue

c. Yellow d. Red

Ans. d. Red

5. Thesaurus allows you to choose a synonyms for a given text.

a. Antonyms b. Synonyms

c. Both a and b d. Neither a nor b

Ans. b. Synonyms

6. Which among the following is used to represent the Gallery button?

Ans. a

7. _ __________________ refers to a set of characters that is positioned slightly higher than the
general text.

a. Subscript b. Superscript

c. Both a and b d. None of these

Ans. b. Superscript

8. T he ‘Special Character’ symbol may be placed into a document using the ___________ menu.

a. File b. Insert

c. Edit d. Tools

Ans. b. Insert

9. W hich among the following is not present in the ‘Print’ dialog?

a. Collate b. Pages

c. Printer d. Color

Ans. d. Color

10. What is the default paper size of a Writer document?

a. A4 b. A3

c. B1 d. None of these

Ans. a. A4

B. Fill in the blanks.

1. The function key F7 is used to start with ‘Spelling and Grammar’ check.
2. A Bullet is a black circle used to highlight items in a list.
3. You can access the Bullets and Numbering dialog from the Format menu bar.
4. Grammatical or punctuation mistakes in a document are shown in wavy blue underlines.
5. A Thesaurus is a book of group of words in groups of synonyms that have the same or nearly the

same meaning.
6. You can insert images present in a file from the Insert menu option.
7. T he Collate option in Print dialog allows you to print a document in set.
8. By default the left, right, top and bottom margin is Two centimeter.
9. T he Shadow section of the ‘Borders’ option in ‘Paragraph’ setting allows you to apply a shadow

effect to borders.
10. T he Format Paintbrush option is present in the Standard Toolbar.

C. True (T) or False (F).

1. It is not possible to insert pictures into a Writer document external to OpenOffice. – F
2. The Gallery button is present in the Standard Toolbar. – T
3. Fontwork gallery is a set of beautiful set of artistic text object that may be inserted into a

document. – T
4. The subscript button is present in the Standard Toolbar. – F
5. Numbering a list is required when a sequence needs to be followed. – T
6. Shift+F12 is used to start a Bulleted list whereas F12 is used to start a Numbered list. – T
7. To insert a symbol you need to click on the ‘Format’ menu. – F

50 Foundation of Information Technology – IX (Solution)

8. T he ‘Book Preview’ button of the ‘Page Preview’ Toolbar is used to display a document in the
form of a book. – T

9. You can draw basic shapes using the ‘Drawing’ Toolbar. – T
10. Only Portrait orientation is possible in a Writer document. – F

D. SAQs I

1. What is the shortcut key for Spelling and Grammar check in Writer?
Ans. F7
2. Which menu option contains Thesaurus in Writer?
Ans. Tools
3. What is the keyboard shortcut for subscript?
Ans. Ctrl+Shift+B
4. What is Page Preview used for?
Ans. The Page Preview is used to display the document in a way it will get printed in a writer.
5. What are Bullets?
Ans. A bullet is an asterisk, black dot, circle, or other mark that is found before the text that identifies

key items or other important text.
6. What is the option “Shadow Style” used for during “Border and Shading”?
Ans. It is used to provide some shadow effect to a text.
7. What is a Format Painter?
Ans. The Format Painter is a tool that is used to copy formatting from a text selection or from an

object and apply the formatting to another text selection or object.

E. SAQs II

1. State the difference between a Subscript and a Superscript.
Ans. A subscript or superscript is a character (number, letter or symbol) that is (respectively) set

slightly below or above the normal line of type. It is usually smaller than the rest of the text.
Subscripts appear at or below the baseline, while superscripts are above.
2. What do you understand by the ‘Collate’ option during printing a document?
Ans. T he term Collate refers to the gathering and arranging of individual sheets or other printed
components into a pre-determined sequence. Basically, Collating creates consistent, logical
sets from multiple parts.
3. What do you understand by the term “Page Setting” in Writer?
Ans. “ Page Setting” refers to the change in layout of a page or pages in a document. This includes
page margins, width/height of the page, orientation of the pages (Landscape or Portrait), etc.
4. Which menu option allows you to perform “Page Setting”?
Ans. Format

Word Processing Using OpenOffice Writer-II 51

5. State the difference between Bullets and Numbering in Writer.
Ans. A bullet is usually a black circle but it can be any other symbol used to highlight items in a list.

Numbers (or letters) are used when information has to be in a certain order in a list of items.
6. What do you understand by the term “Borders and Shading”?
Ans. B orders and shading is always used to decorate a text, which makes a plain article seems

highlighted and well-organized.

F. LAQs

1. State the process of performing Spelling and Grammar check in Writer.
Ans.

1. Click on Tools menu and from the menu options click on Spelling and Grammar option.
Alternately click on the Spelling and Grammar button in the Standard Toolbar.

2. Writer starts processing the document and displays the Spelling and Grammar dialog box
which suggests a correction if any. You may choose to make the suggested changes or choose
to ignore.

3. Once the processing of the entire document is performed Microsoft Word now displays a
message dialog of its completion. Click on the OK button.

2. What are Symbols? How would you insert symbols into a document?
Ans. A symbol is a special character that is generally not found on the keyboard and therefore cannot

be inserted directly into a document. To insert such symbols:
1. Place the cursor where you want the character to appear.
2. Click Insert -> Special Character to open the Special Characters window.
3. Select the Font to OpenSymbol and select the characters you wish to insert, in order, then

click OK.
3. State the process of creating a Bulleted List in Writer.
Ans. To create a bulleted lists follow these steps:

1. Select the lines to which you want to add bullets or place the cursor on a line, where you
need to start with fresh bulleted list.

2. Click on the Bullets Button from the Standard Toolbar. This will make the Bullets and
Numbering Toolbar to appear.

4. How would you use the Format Painter?
Ans. To use the Format Paintbrush the following steps are performed:

1. Place the cursor in a text that has the formatting you’re looking to apply elsewhere.
2. Now click the Format Paintbrush button.
3. Bring the mouse pointer to the location where the formatting should be applied and select

everything to be changed.

52 Foundation of Information Technology – IX (Solution)

5. State the process of creating a border around a paragraph.
Ans.

1. Select the paragraph in the document.
2. Click on Format -> Paragraph option from the menu bar. This will make the Paragraph dialog

to appear.
3. Make sure that the Borders Tab is selected in the dialog and change the various options that

you can provide with the border.

Application Oriented Questions

1. M rs Arpita a primary teacher of St. Mary’s School at Dehradun is preparing a comprehension
for her students. She prepared a comprehension which only fills half the A4 size paper (8.27
inches x 11.69inches). Therefore when printed a lot of paper gets wasted. She needs to repeat
the entire comprehension in the second half without rewriting it, so that she can tear off the
paper at the middle and distribute each half to two students, thus saving some paper. Suggest
a suitable method for repeating the comprehension for Mrs Arpita.

Ans. Mrs Arpita can go for Copy-Paste method to repeat the entire comprehension without rewriting
it entirely.

2. Sneha while typing in her Geography project typed the names of the planets as bulleted list:
• Mercury
• Venus
• Earth
• Mars
• Jupiter
• Saturn
• Uranus
• Neptune

But the order of the planets should be maintained according to the distance from the sun and
therefore the sequence should be maintained. This involves the list to be changed to Numbered list.
Suggest the method by which you will be able to change the above Bulleted list to Numbered list.

Ans. To change the list to Numbered List, select the entire bulleted list and press F12 on the keyboard
to change the list to Numbered List.

Word Processing Using OpenOffice Writer-II 53

3. Sunanda wants to send a Greetings Message for Rathin for his birthday with the following
content:

B ut the text looks too formal. Can you suggest Sunanda with some Artistic Text that will provide
a funky look to the message?

Ans. S unanda can use the Fontworks Gallery to get some Artistic Text to write that message. Click on
the Fontwork Gallery button on the Drawing Toolbar to start with Fontworks.

4. S uzane was typing in a Chemistry Project on her she had a chemical equation on reaction of
Potassium Permanganate and Hydrochloric Acid in the following way:

2 KMnO4 + 16 HCI = 2 KCI + 2 Mn C12 + 8 H2O + 5 C12
Which actually should have been written as:
2 KMnO4 + 16 HCI = 2 KCI + 2 Mn C12 + 8 H2O + 5 C12
Suggest a method through which she will be able to change the equation.
Ans. The problem is with the subscripts which is not implemented by Suzane and is therefore shown

in a straight line. She needs to select those text which should be in subscript and click on the
“Subscript” button from the “Standard Toolbar”.

54 Foundation of Information Technology – IX (Solution)

9
Advanced Features of OpenOffice Writer

A. MCQs.

1. Which menu option of the menu bar is used to Mail Merge a document?

a. View b. Format

c. Table d. Tools

Ans. d. Tools

2. Which among the following list of files cannot be used as an Address List in Mail Merge?

a. OpenOffice Calc b. Microsoft Excel

c. OpenOffice Base d. OpenOffice Impress

Ans. d. OpenOffice Impress

3. Which option of the Insert menu do you find the way to insert a Mathematical Formula?

a. Formula b. Maths->Formula

c. Image->Formula d. Object->Formula

Ans. d. Object->Formula

4. Which of the following action can be performed even after creating a Table?

a. Insert a row b. Delete a column

c. Merge 2 cells d. All of these

Ans. d. All of these

5. Automatically formatting parts of a document is called ________________.

a. Autoformatting b. Table Creation

c. Both a and b d. None of these

Ans. a. Autoformatting

6. Name the menu option that allows you to ‘Track Changes’ in a document.

a. File b. Tools

c. Edit d. Table

Ans. c. Edit

7. To insert a comment in writer use the keyboard combination.

a. Ctrl + C b. Ctrl + Shift + C

c. Ctrl + Alt + C d. Ctrl + C + O

Ans. c. Ctrl + Alt + C

8. The Quick key combination to insert a Table into a documents is

a. Ctrl + F10 b. Ctrl + F11

c. Ctrl + F12 d. Ctrl + T

Ans. c. Ctrl + F12

9. Which of the following option is not present in the Drawing Toolbar?

a. Rectangle b. Arrow

c. Line d. Image

Ans. d. Image

10. W hich among the following options automatically detect and correct typos and misspelled
words?

a. Auto Speller b. Auto Types

c. Auto Checker d. Auto Correct

Ans. d. Auto Correct

B. Fill in the blanks.

1. The Find and Replace dialog allows you to search for a text and replace it with another text.
2. T he Table button is present in the Standard toolbar.
3. The Autotformat button of the ‘Insert Table’ dialog allows you to add predefined design formats

on a Table.
4. Due to Autocorrect option typing in 3 hyphens followed by the ‘Enter’ key will insert a Horizontal

Line.
5. T he Auto Correct option can be turned on or off using the Format menu.
6. M ail Merge allows you to send a common letter to multiply recipients.
7. The Ellipes tool of the Drawing Toolbar may be used to draw a circle.
8. The Track Changes is a feature that allows users to keep track of changes a user makes to a

document.
9. The Object option of the ‘Insert’ menu allows you to type in a mathematical formula.
10. The ‘Elements’ window is divided into a segments to show ‘Catagories’ and Symbol.

C. True (T) or False (F).

1. You can draw basic shapes using the Standard Toolbar. – F
2. Comments are used to Track Changes in a document. – F
3. You cannot create a new Address List during Mail Merge. – F
4. The Auto Correct option automatically correct typos. – T
5. A bulleted list is created when you type a hyphen followed by a space or Tab at the beginning of

a paragraph. – T
6. Once a ‘Table’ is created you cannot delete a row. – F

56 Foundation of Information Technology – IX (Solution)

7. The ‘Find and Replace’ dialog cannot be used to search for multiple occurrence of a word. – F
8. Mathematical Equations invoking fractions cannot be type in a Writer document. – F
9. Combining 2 or more cells in a Table is called Merging. – T
10. The ‘Find’ Toolbar can be activated using the ‘View’ menu. – T

D. SAQs I

1. What is the keyboard combination for finding a text in Writer?
Ans. Ctrl+F
2. What are Tables in Writer?
Ans. Tables in Writer are used to show tabular data in the form of rows and columns.
3. What is Autoformat?
Ans. Autoformat is a feature in Writer that automatically changes the formatting or appearance of

text.
4. What is Mail Merge?
Ans. M ail Merge is a tool in OpenOffice Writer that allows you to produce multiple letters, labels,

envelopes, name tags, and more using information stored in a list, database, or spreadsheet.
5. What is Track Changes option in Writer used for?
Ans. T rack changes is a feature in Writer that allows users to keep track of the changes a user makes

or other users have made to a document.
6. State the menu option that allows you to insert a mathematical formula into a document.
Ans. Insert->Object->Formula

E. SAQs II

1. Can you insert a row into a Table? If so, how?
Ans. Yes it is possible to insert a row into a Table.
To add a new row anywhere in the table quickly, follow these steps:

1. Right-click on any cell and OpenOffice Writer will present you with a popup menu.
2. Click on the Row option and this will present you with a sub menu from which you can select

Insert … option, which in turn will present you with the Insert Rows dialog from which you
can specify the number of rows to be inserted Before or After the current row. Once you are
done click on the OK button.
2. How would you remove a group of columns in a Table?
Ans. To remove a group of columns in a Table the following steps are involved:
1. Select a group of columns.
2. Click on Table->Delete->Columns

Advanced Features of OpenOffice Writer 57

3. State the process of creating Bulleted or Numbered lists using Autoformat.
Ans. A bulleted list is created when you type a hyphen (-), asterisk (*), or plus sign (+), followed by

a space or Tab at the beginning of a paragraph. A numbered list is created when you type a
number followed by a period (.), followed by a space or Tab at the beginning of a paragraph.
Automatic numbering is only applied to paragraphs formatted with the Default, Text body or
Text body indent paragraph styles.
4. What is the function of “Review Comments”? What is the keyboard shortcut for Review
Comment?
Ans. O penOffice Writer provides comments, which authors and reviewers often use to exchange
ideas, ask for suggestions, or brainstorm during the review process.
Keyboard shortcut: Ctrl + Alt + C.
5. What is the function of using the “Drawing Toolbar”?
Ans. T he Drawing Toolbar allows you to create graphics, such as simple diagrams using rectangles,
circles, lines, text, and other predefined shapes.

F. LAQs

1. How would you perform ‘Find and Replace’ in Writer?
Ans. To use Find and Replace the following steps are involved:

1. Click on Edit->Find & Replace to activate the Find & Replace dialog box.
2. In the Search for text box type in the word which you want to search for and type in the word

in Replace with text box to replace with.
3. Now do one of the following:

• To find the next occurrence of the word or phrase, click on the Find button.
• To replace an occurrence of the word or phrase, click on the Replace button. After you

click on the Replace button, Writer moves to the next occurrence of the word or phrase.
• To replace all occurrences of the word or phrase, click Replace All.
4. To exit from the Find and Replace dialog box, click on the Close button or hit the Esc key on
the keyboard.
2. State the process of merging cells in Writer.
Ans. To merge two or more cells in a table follow these steps:
1. Select a group of cells from a Table using Click and Drag method.
2. Right-click on it and from the popup menu that appears click on Cell->Merge.
3. State the process of splitting a cell in Writer.
Ans. Follow these steps to split a cell in a table:
1. Click on a cell in aTable which you need to split.
2. Right-click and on the popup menu that appears click on Cell->Split…., which in turn makes
the Split Cells dialog box appear.

58 Foundation of Information Technology – IX (Solution)

3. In the Split cell into you can specify the number of cells you can split into and select either
the Horizontally or Vertically Direction to specify the direction of splitting. Once done click
on the OK button.

4. State the process of creating an Address List in Writer.
Ans. When mail merging a document follow these steps:

1. Click on Select Address List button and this in turn will present you with a Select Address List
dialog.

2. Click on Create button to create an Address List in case you already have one click on Add…
button to select the file containing the Address List.

3. Once you click on the Create button you will be presented with a New Address List dialog.
4. Here you can enter data in predefined field, or you may prefer to customize the field, to get

only selected fields by clicking on Customize button. This in turn will display the Customize
Address List from which you can remove all unwanted fields, add some more fields, or
rename the field name by clicking on Add, Delete or Rename respectively. Once you are
done click on the OK button, which now shows the New Address List dialog with customized
fields, inside which you can enter the data for the fields.
5. State the process of tracking changes made to a document.
Ans.
1. Click on Tools->Options->OpenOffice Writer. A dialog box appears change the Color of
Insertions section to anything (say Chart 10) and click on the OK button. This is to specify
the colour of the text that will be inserted into the document.
2. Click on Edit -> Changes from the menu bar and make sure that the Record and the Show
option is checked.
Now type-in anything into the document and you will see the text in the selected colour and
attribute.

Application Oriented Questions

1. Mr Darpan is writing a Brochure about School Management consisting of 10 pages. He needs
to have two different types of headers on the left page and the right page of the brochure.
Suggest the method for doing the above.

Ans. T o have different headers for left and right pages Mr Darpan needs to add different headers for
even numbered and odd numbered pages using the following steps:
• Click on Format->Page which in turn will start the Page Style dialog box.
• Click on Header or Footer Tab as required and remove the Checkbox select Same content
left/right and click on the OK button.

2. M r Sarthak keeps an anecdote of all students in his class, which at the end of the year passes
on to the next class teacher for follow up. To facilitate the record he needs to add a page count
for each page, like 1/30, 2/30, 3/30 … as the total number of pages is 30. Suggest him the
procedure for doing do.

Advanced Features of OpenOffice Writer 59

Ans. Mr Sarthak can add a Footer to the document where the Page Number and the Page Count
Fields are to be inserted in the following format:

Page Number/Page Count
Thus he needs to create a Footer using Insert->Footer->Default from the menu bar and insert

the page number by clicking Insert->Fields->Page Number followed by a slash (/) and then the
page count by clicking Insert->Fields->Page Number from the menu bar.
3. Mr Rajak an architect has a unusual habit of spelling the word Delhi as Delli. This creates confusion
among his clients, but he can hardly control the overall situation as it comes spontaneously.
Suggest some help for Mr Rajak without letting him be extra cautious.
Ans. M r Rajak can use the Autocorrect feature to add the word and the correct spelling to the
autocorrect list using the following steps:
1. Click on Tools->Autocorrect Options… from the menu bar.
2. In the Autocorrect dialog box select the Replace Tab, if not already selected.
3. In the Replace textbox type “Delli” and in the With textbox type “Delhi” and click on the

New button to add it to the list.
4. Click on the OK button to complete the entry process.
4. M r Tharur wants to create a document that post the marks in English and Social Studies for
each of the parents in his class, quarterly. He would like to use the Mail Merge feature. Suggest
him the structure of the Address-list that will meet his requirement.
Ans. Structure of the Address List:

Fields Description
Roll Roll Number of the Student
Name Name of the student
Class Class of the student
Section Section of the student
Eng Marks in English
SSt Marks in Social Studies
PName Name of the Parent
GName Name of the Guardian
Address1 First line of the address
Address2 Second Line of the address

60 Foundation of Information Technology – IX (Solution)

5. Miss Sunita needs to type the following Mathematical formula in an OpenOffice Writer.
Encircle two elements from the Elements dialog that is required to type in the formula stating

reasons.

Ans.
To create the numerator
and denominator entry
for the fraction.

To represent the log
in the formula for the
numerator.

Advanced Features of OpenOffice Writer 61

10
OpenOffice Impress

A. MCQs.

1. W hich among the following is not a deck in the Sidebar of OpenOffice Impress?

a. Properties b. Chart

c. Gallery d. Custom Animation

Ans. b. Chart

2. Which among the following decks in the Sidebar allows you to create, edit and apply Graphics
Styles and Presentation Styles?

a. Properties b. Styles and Formatting

c. Gallery d. Custom Animation

Ans. b. Styles and Formatting

3. In which deck of the Sidebar do you find the different layouts?

a. Properties b. Gallery

c. Custom Animation d. Master Pages

Ans. a. Properties

4. Which of the following icon represents an OpenOffice Impress file?

Ans. c

5. Which of the following is true for Outline View?

a. It displays only the graphics.

b. It allows you insert new slides.

c. It allows you to remove a slide.

d. It displays topic titles, bulleted lists, and numbered lists only.

Ans. d. It displays topic titles, bulleted lists, and numbered lists only.

6. W hich among the following views allows you to add some extra information to a slide which is
not viewed during the presentation?

a. Normal View b. Outline View

c. Notes View d. Slide Sorter View

Ans. c. Notes View

7. Which among the following views allows you to give a thumbnail view of all the slides in a
presentation?

a. Normal View b. Outline View

c. Notes View d. Slide Sorter View

Ans. d. Slide Sorter View

8. W hich one of the following is not a Custom Animation effect?

a. Fly in b. Appear

c. Jump d. Checkboard

Ans. c. Jump

9. Rama is preparing a presentation on her company’s annual performance. She wants some text
present on a slide to fly in from the left when she clicks the mouse. Which of the following feature
should she use?

a. Slide Show b. Slide Transition

c. Custom Animation d. Text Animation

Ans. c. Custom Animation

10. Rehman is making his Science Project Presentation on ‘Sustainable Development’ using a
presentation software. He wants to add the phrase ‘Sustainable Development’ at the top of each
page. Which option he should use?

a. Footer b. Header

c. Watermark d. Bullets

Ans. b. Header

B. Fill in the blanks.

1. Slide Transition is applied to a slide that creates an animation that occurs when one slide moves
to another slide during Slide Show.

2. While selecting a group of shapes using the mouse pointer to form a Group you need to hold the
Shift key on the keyboard.

3. The Presentation wizard guides you through the process of creating a Presentation.
4. T he output medium Overhead sheet allows you to create a presentation to be used as overhead

transparencies.
5. A layout is a design template that shows the arrangement of various objects over a slide.
6. A Placeholder is a box with a dotted outline, designed for the placement of different type of

content on the slide.
7. A slide is a single page of a digital presentation created using OpenOffice Impress.
8. You can access the Page Setup dialog box from the Format option of the menu bar.
9. The Slide Pane of your window shows all slides in the presentation.
10. The Text button is present in the Drawing toolbar.

OpenOffice Impress 63

C. True (T) or False (F).

1. It is not possible to animate an object in a Slide. – F
2. You cannot insert a movie clip in a Slide. – F
3. A slide cannot be removed in a presentation once added. – F
4. The default extension of an Impress file is .odp. – T
5. The button may be used to create a new presentation. – F
6. T he Placeholder allows you to insert only images into a slide. – F
7. T he Slide Transition deck allows you to apply a special effect that plays when displaying a slide

followed by another slide. – T
8. The Rehearse Timings of the Edit menu allows you to change the timings of the slides. – F
9. Handout view is the view that allows you to get a print-out of your slides for a handout. – T
10. The Toolbar shows the thumbnail pictures of the slides in your presentation, in the order they will

be shown during a slide show. – F

D. SAQs I

1. What is a Presentation?
Ans. A Presentation is the process of presenting a topic to an audience using the computer to display

text, graphics and videos.
2. What is a Slide Show?
Ans. A slide show is a presentation of a series of still images on a projection screen or electronic

display device, typically in a prearranged sequence. The changes may be automatic and at
regular intervals or they may be manually controlled by a presenter or the viewer.
3. What is the function of the Presentation Wizard?
Ans. T he Presentation Wizard is a guided help in OpenOffice Impress for creating a Presentation. It
consists of a series of dialogues, where the user chooses according to his/her requirement.
4. What is the extension of a presentation file in Impress?
Ans. The extension of a presentation file in Impress is ‘.odp’.
5. What is a Placeholder?
Ans. A placeholder is usually a box with text that indicates the location, font and size of type that the
user will enter.
6. What is the difference between a Header and a Footer?
Ans. A header is text that appears within the top margin on each slide of a presentation. A footer
appears in the bottom margin of each slide.
7. Which menu option allows you to insert a picture into a slide?
Ans. Insert > Picture > From allows you to insert a picture into a slide.

64 Foundation of Information Technology – IX (Solution)

E. SAQs II

1. Name the basic elements of a Slide.
Ans. The basic elements of a slide are: Titles and Sub-Titles, Text, Shapes, Pictures, Charts/Graphs,

Audio/Video Clips and Transitions.
2. State the function of:

a. Duration of page
b. Duration of pause
c. Show logo as used with the “Presentation Wizard”.
Ans.
a. Duration of Page: It is used to define the duration of each presentation page.
b. Duration of Pause: It is used to define the pause between each presentation.
c. Show Logo: It is used to specify whether to display the OpenOffice logo during the pause

between each presentation.
3. What is the difference between Normal View and Slide Sorter View?
Ans.
N ormal View: It is the view for creating individual slides. This is the main/default view for

formatting and designing slides by adding text, graphics, and animation effects.
S lide Sorter View: The view that shows a thumbnail of each slide in order. Using this you may

rearrange the order of slides, produce a timed slide show, or add transitions between selected
slides.
4. What do you understand by the term animation in a slide?
Ans. A nimating slides involves adding movement and sometimes sound to text or to the slides in a
presentation. Animation can help create a livelier and more entertaining slide show. OpenOffice
Impress provides some preset animation or allows you to customize the animation to fit your
needs.
5. In your own words explain the importance of “Rehearse Timing”.
Ans. OpenOffice assists you in defining the right rehearse timings for automatic slide changes. This is
particularly important to know the display time for each slide, particularly when you are talking
to an audience along with the slide.
6. What is the utility of grouping objects?
Ans. It is often convenient to group objects (like text, image, shapes, etc) together so that they are
treated as a single shape by Impress. A group of shapes can be formatted as if it was a single
shape, moved, rotated, deleted and so on.

OpenOffice Impress 65

F. LAQs

1. Describe the different Slide Layouts in Impress.
Ans. S lide layouts refer to all formatting, positioning, and placeholders for all of the content that

appears on a slide. By default there are 12 types of slide layouts in OpenOffice Impress, which
may be applied to a slide in Impress(fig. 10.1). But before going through this layouts, there are
two important terms associated with layouts:
Title: This is to show the title of the slide or presentation as a whole. The text in a Title is usually
bigger than the rest of the text to draw attention.
Content: Content refers to text which is smaller in size compared to a title and contains some
details. It may also contain Tables, Charts, Pictures and/or Movie clips

2. State the process of adding a Background to a group of slides.
Ans. Follow these steps to apply a background to the page.

1. Click on Format- > Page from the menu bar, which in turn displays the Page Setup dialog box,
from which, choose the Background Tab.

2. Select the type of Fill you want for your background from the five choices i.e.
None, Color, Gradient, Hatching, or Bitmap. A list of choices for the selected Fill type then

appears.
3. Select one of the items on the list and click on the OK button. A confirmation dialog box is

displayed, to specify for the currently selected slide or all the slides in the presentation. Click
on the Yes button to apply the background to all the slides in the presentation or click on No
button to apply the background to the currently selected slide.

66 Foundation of Information Technology – IX (Solution)

3. State the process of inserting a page number to a slide.
Ans. To insert page number to a slide:

1. Choose View -> Header and Footer. You see a dialog with two tab pages: Slide and Notes and
Handouts where you can enter contents to the predefined areas.

By default, the Date and Time checkbox is enabled, but the format is set to Fixed and the
text input box is empty, so no date and time is visible on the slides.

By default, the Footer checkbox is enabled, but the text input box is empty, so no footer is
visible on the slides.

2. Click on the Slide number checkbox to insert page number to the slide.
3. Click on ‘Apply to All’ button.
4. State the process of animating text in a slide.
Ans.
1. Open a presentation to a slide.
2. Click on the Custom Animation deck of the Sidebar, which in turn will open the Custom

Animation window.

3. Click the text or picture in the slide that you want to add an effect to.
4. In the Modify Effect area, click on the Add… button. (Note the button is inactive until you

select an object in the slide.)
5. Upon clicking the Add… button, it will display a Custom Animation window with host of

animation effects categorized into five Tabs (Entrance, Emphasis, Exit, Motion Paths and
Misc Effects) for the selected text (or object). Click on a particular group.
6. Perform the adequate animation.

OpenOffice Impress 67

5. How would you change the duration of the animation of a text box?
Ans.
To change the duration of the animation of a text box, picture or slide follow these steps:
1. Open a presentation to a slide.
2. Click on the Custom Animation deck of the Sidebar, which in turn will open the Custom

Animation window.
3. Add an animation to an object using the method as discussed earlier.
4. Click on the button beside the Direction drop-down list to bring the Effect Options dialog

and click on the Timing tab.

5. Set the timings and hit the ‘OK’ button.
6. State the process of ungrouping a collection of objects.
Ans.
Once the group is defined, click on any of the shapes in the group to select the entire group. You

may now choose to resize, move or rotate the shapes.
To ungroup a grouped shape right-click on it and from the popup menu that appears select

‘Ungroup’.

Application Oriented Questions

1. Rimika wants to ensure that there is consistency in design and colour in the presentation that
she is making. What should she do to achieve this?

Ans. To ensure that there is consistency in design and colour in the presentation that she is making
click on Master Pages deck on the Sidebar and edit the design and colour.

2. Solil Harrit wants to insert graphics object in his presentation. Give him names of two graphics
objects which he can insert in his presentation.

Ans. He can either insert:
1. A graphic shape like Rectangle
2. A Fontwork

68 Foundation of Information Technology – IX (Solution)

3. T hree types of masters exist in presentation software; two of them are slide master and notes
master. Which is the third master?

Ans. The third master is the “Master Elements” which consist of three types of Placeholders namely-
• Header
• Date/time
• Footer
• Slide number

4. R eena wants to give her audience a paper copy of her presentation. What should she create
and print?

Ans. R eena can switch over to Handout View by clicking on the Handout Tab in Presentation area and
create the handouts to be given to the audience.

5. Kamini wants to change the background colour of a slide. Help her by tell the steps involved.
Ans. To change the background colour of a slide the following steps are involved:

1. Click on Format- > Page from the menu bar, which in turn displays the Page Setup dialog box,
from which, choose the Background Tab.

2. Select the type of Fill you want for your background from the five choices namely - None,
Color, Gradient, Hatching, or Bitmap. A list of choices for the selected Fill type then appears.

3. Select one of the items on the list and click on the OK button. A confirmation dialog box is
displayed, to specify for the currently selected slide or all the slides in the presentation. Click
on the Yes button to apply the background to all the slides in the presentation or click on No
button to apply the background to the currently selected slide.

6. P roneeta has made a presentation for her new ad campaign. The content is ready but she
does not have time to design backgrounds and decide on colour schemes for the presentation.
Name the feature which will help her to create a professional presentation without devoting
much time.

Ans. P roneeta can click on the Master Pages deck of the Sidebar and select a predefined master
template for the presentation.

7. Daanish Jayant is not able to understand the difference between Normal View and OutlineView
in Presentation Tool, write one major difference between them.

Ans. N ormal view is the view for creating individual slides. This is the main/default view for formatting
and designing slides by adding text, graphics and animation effects. Outline view on the other
hand is the view that shows topic titles, bulleted lists and numbered lists for each slide in outline
format.

8. S lide Transition and Custom animations are two options available in Presentation Tools, which
option helps you to include special effects on various text boxes and images during designing a
slide?

Ans. T he Custom animations option helps in including special effects on various text boxes and
images during designing a slide.

OpenOffice Impress 69

9. Fareeda is trying to put many pictures and text on a particular slide. Whenever, she is re-
positioning the text box, all other picture objects shift to different positions. Which option, you
will suggest her to fix positions of all the picture objects in one go in a particular manner?

Ans. She can Group all objects together by selecting all object by clicking on each object while holding
the Shift key on the keyboard and right click to select “Group” from the popup menu.

10. N eel has recently joined an insurance company as Marketing Executive. She is making a
presentation on the company in which she wants to incorporate the following features:
a. Add the company’s logo (stored as a file on her computer) on the first slide.
b. Add the name of the company on the top of each slide.
c. Add a movie clip in the 5th slide.
d. Connect Slide 4 to Slide 9 directly.
e. Add slide numbers automatically at the bottom of each page.
Write commands/features of presentation package using which she can achieve this.

Ans.
a. Click on Insert->Picture->From File… option from the menu bar.
b. Click on View->Header and Footer… option the menu bar.
c. Click on Insert->Movie and Sound from the menu bar.
d. Action button should be used for linking.
e. Click on Insert->Page Number from the menu bar.

11. M s Meeramani has recently joined a construction company as Marketing Executive. She saw a
presentation about the company. She however is not satisfied with it and wants to make some
changes in it. Using your presentation skills, suggest the features to accomplish the following
changes:
a. Add the company’s logo (stored as a file on her computer) on the first slide.
b. Add audio to each slide to explain the content of the slide.
c. Add an effect while shifting from one slide to another during a slide show.
d. Connect Slide 4 to Slide 9 directly.
e. Add slide numbers automatically at the bottom of each page.

Ans.
a. Click on Insert->Picture->From File… option from the menu bar.
b. Click on Insert->Movie and Sound from the menu bar.
c. Click on Slide Transition deck of the Sidebar.
d. Action Button
e. Click on Insert->Page Number from the menu bar.

70 Foundation of Information Technology – IX (Solution)

11
Introduction to OpenOffice Calc

A. MCQs.

1. Which among the following OpenOffice package is a spreadsheet application?

a. Writer b. Calc
c. Impress d. Base

Ans. b. Calc

2. The default name for a OpenOffice Workbook is ___________________.

a. Workbook1 b. Worksheet 1
c. Sheet 1 d. Untitled 1

Ans. d. Untitled 1

3. What is the total number of rows in a Calc Worksheet?

a. 256 b. 1024
c. 1048576 d. 1048578

Ans. c. 1048576

4. Which of the following constitutes a Cell Reference?
a. It is column name followed by a row number.
b. It is row number followed by a column name.
c. It is row number followed by a hyphen and a column name.
d. It is column name followed by a hyphen and a row number.

Ans. a. It is column name followed by a row number.

5. A Cell range always has the ___________ symbol between the cell references.

a. ; (semicolon) b. . (fullstop)
c. , (comma) d. : (colon)

Ans. d. : (colon)

6. The cell which is currently being used is called ______________________.

a. Current Cell b. Active Cell
c. Start Cell d. Editing Cell

Ans. b. Active Cell

7. Which of the following short cut keys brings the cursor to the last cell on the sheet that contains
data?

a. Ctrl+Home b. Ctrl+End

c. Ctrl+Page Down d. Ctrl+Down Arrow

Ans. b. Ctrl+End

8. Which of the following function key is used for editing in a cell?

a. F1 b. F2

c. F3 d. F4

Ans. b. F2

9. The default extension of Calc file is ______________.

a. .odf b. .odw

c. .ods d. .odcalc

Ans. c. .ods

10. Which of the following comes under Horizontal Alignment?

a. Left Alignment b. Right Alignment

c. Center Alignment d. All of these

Ans. d. All of these

B. Fill in the blanks.

1. In a cell you can have either a Horizontal or/and Vertical alignment.
2. To add a new sheet into a Calc file, click on the Insert menu on the menu bar.
3. To remove a sheet from a Calc file, click on the Edit menu on the menu bar.
4. The default column width in Calc is 2.25 centimetre.
5. Cell reference refers to a location of a cell which is the column name followed by row number.
6. U se the keyboard combination F2 to activate Format Cells.
7. An intersection point of a row and a column is called a Cell.
8. Maximum 256 number of worksheets may be inserted in a Calc file.
9. By default the Properties deck of a Sidebar is active.
10. The Shift key and the navigating keys(arrow keys) is used to select adjacent cells in a worksheet.

C. True (T) or False (F).

1. The default name for worksheets in Calc are Sheet 1, Sheet 2 and Sheet 3. – T
2. By default the Properties deck is shown on the Sidebar in Calc. – T
3. You can create maximum 300 worksheets in a Calc workbook. – F
4. In Calc worksheet there are maximum 1028 columns. – F
5. A cell range is used to represent a group of cells. – T
6. An Active Cell always have a thick border around it. – T
7. The Function Key F3 is used for direct cell editing. – F
8. It is not possible to select an entire worksheet at the click of a button. – F
9. The Cut, Copy and Paste option is present in the Formatting Toolbar. – F
10. The content of an entire row or column cannot be deleted. – F

72 Foundation of Information Technology – IX (Solution)

D. SAQs I

1. What is the use of Sidebar in Calc?
Ans. T he sidebar is a window at the right side which provides access to frequently used tasks when

editing documents.
2. What is the last row heading and column heading in Calc?
Ans. AMJ is the last column heading and 1048576 is the last row heading.
3. Name the Toolbar that contains the ‘Save’ button in Calc.
Ans. Standard Toolbar
4. What is the alignment by default in Calc?
Ans. By default text is left aligned and numbers are right aligned in Calc.
5. State the difference between ‘Shift cells up’ and ‘Delete entire row(s)’ option used with deletion.
Ans. Shift cells up option to fill the space produced by the deleted cell with the cell underneath it.

Delete entire rows(s) option after selecting at least one cell, deletes the entire row from the
sheet.

E. SAQs II

1. State the difference between a Worksheet and a Workbook.
Ans. W orksheet: A worksheet is an object of a spreadsheet program where data is arranged in the

form of rows and columns for manipulation.
W orkbook: A workbook is a file in which data in kept in worksheets. Thus a workbook may

contain several worksheets having the default name as Sheet1, Sheet2, Sheet3 and so on. By
default only three sheets (Sheet1, Sheet2 and Sheet3) are shown.
2. What is a cell reference? How would you declare a cell range using a cell reference?
Ans. A cell reference identifies the location a cell or group of cells in a worksheet. Sometimes referred
to as a cell address, a cell reference consists of the column letter followed by a row number that
intersect at the cell’s location.
3. What is the function of ‘Autofill’? Which menu option allows you to fill up a series using Autofill?
Ans. Calc can identify a progression in a series, when two numbers are filled in two adjacent cells to
fill up the remaining numbers using Autofill.
Menu options: Edit->Fill->Series
4. Name the three methods by which you can edit the contents of a cell in Calc.
Ans. Replace Content, Direct Cell Editing and Formula Bar Editing
5. Name the three alignment types of:
a. Horizontal Alignment
b. Vertical Alignment
Ans. a) Left, Right and Centered
b) Top, Middle and Bottom

Introduction to OpenOffice Calc 73

F. LAQs

1. S tate the process of formatting a group of numbers in Calc, so that it displays 2 digits after the
decimal.

Ans.
1. Select a cell or range of cells.
2. Activate the Format Cells dialog box and click on the Number Tab.
3. Click Number in the Category: list box.
4. In the Decimal places box write 2.
5. Click the OK button.
2. State the process of formatting the appearance of Time in a cell.
Ans.
1. Select the range of cells you want to format.
2. Activate the Format Cells dialog box and click on the Number Tab.
3. Click Time in the Category list box and select the desired time format from the Format: list

box.
4. Click the OK button.
3. State the process of changing the font colour of a group of entries in Calc.
Ans. T o change the font colour of a range of cells, it is necessary to select the range of cells using click

and drag say and click on the ‘Font Color’ button list from the ‘Formatting’ Toolbar.
4. State the process of deleting an entire row in Calc.
Ans. T o delete a row or a column in a worksheet, select the row/column headings that you want to

delete and click on the Delete Rows/Delete Columns option from the popup menu that appears.

Application Oriented Questions

1. N aina Sharma wants to store data of her monthly expenditure for a period of one year and also
wants to perform some calculations and analysis. Which Office application, will you suggest
Naina should use for this purpose?

Ans. OpenOffice Calc
2. Name the toolbar of Calc which has all the options of changing the font properties.
Ans. Formatting
3. Name the cells included in the range reference A1 : B2.
Ans. A1, A2, B1 and B2.

74 Foundation of Information Technology – IX (Solution)

4. What will be the cell address of the cell formed by the intersection of:
a. the fifth column and the eighth row?
b. the ninth column and the eighth row?

Ans.
a. E8
b. I8
5. H ow would you refer to the range starting from 1st column, 1st row and spread till 4th column

and 5th row?
Ans. A1:D5
6. In Calc, what is the column immediately next to column “Z”?
Ans. AA
7. In Cell Al a certain date is written as 30/04/2015. Suggest a method by which you can make it

display as 30 April 2015.
Ans. To change the date format in the A1 cell follow these steps:
a) Right click on A1 and from the context menu click on “Format Cells” option.
b) Click on the ‘Number’ Tab in the ‘Format Cells’ dialog.
c) C lick on ‘Date’ from the ‘Category’ list and from the ‘Format’ list select ‘31 December 1999’

option and click on the ‘OK’ button.
8. Mr Tarini had created a worksheet that looks like this:

A s you can see that column B containing Names are overlapping with column C. What should
Mr Tarini do so that the names are completely visible.

Ans. M r Tarini needs to resize the width of column ‘B’ to make the content of that column visible. To
resize the column the following actions need to be performed:

a) Place your mouse pointer to the right edge of column B.
b) The mouse pointer changes to the adjustment tool (double-headed arrow).
c) D rag the Adjustment tool to the right to desired width to make the entire content visible and

release the mouse button.

Introduction to OpenOffice Calc 75

9. A Calc file contains data of the percentage obtained by the students:
Can you tell how the text “First Term” in the cells A1 to A5 has such an Orientation.
Ans. T he cells A1 to A5 is merged and the text “First Term” has its orientation changed to 90 degree

with horizontal alignment as centered.

76 Foundation of Information Technology – IX (Solution)

12
Advance Features of OpenOffice Calc

A. MCQs.

1. Which among the following is the result when a cell contains an entry =7^3?

a. 256 b. 343

c. 341 d. None of these

Ans. b. 343

2. Which among the following mathematical operators have the top most order of precedence?
a. + b. -
c. ^ d. *

Ans. c. ^

3. To add up the numbers in cell A1, A2, A3 and A4, which among the following is correct?

a. =A1+A2+A3+A4 b. =SUM(A1;A2;A3;A4)

c. =SUM(A1:A4) d. None of these

Ans. c and a

4. Which cell constitutes the 5th row and the 3rd column in a Sheet?

a. 5C b. 5:3

c. 3:5 d. C5

Ans. d. C5

5. Which among the following symbols is used to represent an absolute cell reference?

a. $ b. #

c. % d. @

Ans. a. $

6. A formula =B$1 + C$3 + 5 in a cell D9 when copied to F12 will get the formula changed to
_________________.

a. =D1 + E3 +5 b. =B$2 +C$4+5

c. =C$1+D$3+5 d. =D$1+E$3 +5

Ans. d. =D$1+E$3 +5

7. A formula in a cell that directly/indirectly refers to its own cell is called _________________.

a. Relative Reference b. Absolute Reference

c. Mixed Reference d. Circular Reference

Ans. d. Circular Reference

8. If the value in cell C3 contains 75 and the formula in cell D3 is =IF((C3>35);“Good”,“Bad”) what
will it display in D3?

a. Good b. Bad

c. C3>35 d. Err:532

Ans. a. Good

9. Which among the following charts show trends and variations in data over time using a line?

a. Line Chart b. Pie Chart

c. XY Chart d. Bar Chart

Ans. a. Line Chart

10. What is the key in a Chart called?

a. Title b. Answers

c. Legend d. Source

Ans. c. Legend

B. Fill in the blanks.

1. A Formula in Calc always begins with a ‘=’ (equal to) symbol.
2. The kind of cell reference that remain same when copied to another cell is called Absolute Cell

Referencing.
3. T he kind of cell reference that changes relative to its position same when copied to another cell

is called Relative Cell Referencing.
4. Mixed cell referencing is a combination of Relative and Absolute cell referencing.
5. A formula in a cell that directly or indirectly refers to its own cell is called a Circular reference.
6. A Pie chart displays the contribution of each value to the total.
7. A XY chart is based on one data series consisting of a name, a list of x values and a list of y values.
8. A Area chart shows values as points on the y axis with categories on the x-axis.
9. A range of cells containing data that makes a chart is termed as Source data.
10. Chart wizard automates the process of creating a chart.

C. True (T) or False (F).

1. The LARGEST() function allows you to find the largest value in a range. – T
2. You cannot modify a chart after it is created. – F
3. <> is an arithmetic operator. – F
4. A Chart is a pictorial representation of data. – T
5. Calc allows you print selected sheets in a workbook. – T
6. Circular Reference and Mixed Reference is same. – F
7. In a hierarchy of operation in a mathematical expression, the calculation in parenthesis is always

evaluated first. – T

78 Foundation of Information Technology – IX (Solution)

8. Arguments in a function are separated by . (comma). – F
9. A Line Chart displays the contribution of each value to a total. – F
10. Data Series is the actual charted values of the source data. – T

D. SAQs

1. What are the different mathematical operators and their use in Calc?
Ans.
The different mathematical operators in Calc are:
^ for exponential (to the power of) e.g. 5^2 = 25 as 52=25
+ for addition
- for subtraction
* for multiplication
/ for division
2. What are the three types of Cell Referencing?
Ans. Relative, Absolute and Mixed Referencing.
3. W hat are the three options that is presented in the ‘Range and Copies’ section when a worksheet

is to be printed?
Ans. All Sheets, Selected Sheets and Selected Cells.
4. What are the rules for using a function?
Ans.
Rules for using a function:

• All functions begin with the = sign.
• After the = sign define the function name (e.g., SUM, AVERAGE).
• One or more arguments-numbers, text or cell references-enclosed by parentheses. If there

is more than one argument, separate each by a semicolon.

E. LAQs

1. Explain Mixed Cell Referencing.
Ans.
M ixed cell referencing is a combination of Relative and Absolute cell referencing. As with

absolute cell references, the dollar sign ( $ ) is used in mixed cell references to indicate that a
column letter or row number is to remain fixed when copied from one cell to another. Example
$E4, F$6, etc. Note that for the cell reference $E4 the column letter is fixed while the row
number is allowed to change when copied to other cells. For the cell reference F$6, the row
number is fixed while the column letter changes.

Advance Features of OpenOffice Calc 79

2. State the difference between:
a. Line Chart
b. Pie Chart
c. Scatter Chart
d. Bar Chart

Ans.
a. A line chart shows trends and variations in data over time using a line. It displays a series of
points that are connected over time.
b. A pie chart displays the contribution of each value to the total. It is very useful to display
information when you want to represent different parts of the whole, or the percentages of
a total.
c. An Scatter chart in its basic form is based on one data series consisting of a name, a list of x
values, and a list of y values. Each value pair (x|y) is shown as a point in a coordinate system.
d. A bar chart presents grouped data with horizontal bars with lengths proportional to the
values that they represent.

F. Explain the use of the following with respect to Charts.

a. Source Data
b. Axis
c. Data Series
d. X-Axis
Ans.

a. The range of cells containing data that makes a chart is termed as Source data.
b. The vertical and horizontal parts of a chart are called axis.
c. The actual charted values, usually rows or columns of the source data is called data series.
d. The axis identifying each data series is called X-Axis.

Application Oriented Questions

A. Write appropriate formula for calculating percentage of marks of a student. Marks
obtained are given in the cell D8 and Maximum Marks are given in the cell D2.

Ans. =D8/D2*100
In the Calc sheet shown below, cell A3, B3 contain numbers, and cell C3 contains a formula.

80 Foundation of Information Technology – IX (Solution)

What will happen if
a. Contents of cell A3 is changed to 5?
b. Contents of cell B3 are deleted?

Ans.
a. Cell C3 will display 8 instead of 5.
b. Cell C3 will display 8 i.e. the value in A3.

B. Give the following answers with respect to Calc:

1. Cell A1 contains the number 20 and B1 contains 3. What will be the contents of cell C1, if the
formula =A1+B1*2^3 is entered in cell C1?

2. T he contents of Cell A1, B1, C1 and D1 are 10, -20, 30 & -40 respectively. What will be the value
displayed in cell E1 which contains the formula =MIN(A1:D1)

3. Cell D3 contains the formula =$B3 + C3 and this formula is copied to cell E3, what will be the
copied formula in cell E3?

Ans.
1. 44
2. -40
3. =$B3 + G3

C. NewStyle Fashions maintain their employee salary details in a spreadsheet as
shown below. A sample data of 7 employees is shown below. Write formulas for
the operations (a) to (c) and answer the questions based on the spreadsheet given
below along with the relevant cell address:

Advance Features of OpenOffice Calc 81

1. To calculate the DA as 25 % of BASIC+HRA for each employee and display in column D.
2. T o calculate the NETSALARY as BASIC+HRA+DA–PF for each employee and display it in column F.
3. To find the maximum NETSALARY and display in cell F9.
Ans.

1. In cell D2 you may use the formula as =25/100*(B2+C2) and copy the formula to the
remaining cells in column D.

2. In cell F2 you may use the formula as =B2+C2+D2-E2 and copy the formula to the remaining
cells in column F.

3. In cell F9 the entry should be =MAX(F2:F8)

D. Give the following answers with respect to Calc:

1. Kunal has stored the formula =MIN(C1:C5) in cell C6. How will the formula change when copied
to cell D6.

2. If the values in the cells is as given A1 = 5, A2 = 10, A3 = 15 then to continue the series up to A20
which feature can we use?

3. Give an example of mixed referencing.
4. The formula in cell A2 is =B2+C3. On copying this formula to cell C2, what will the formula be?
5. The formula =A1+ $A$2 were entered in cell A3 and then copied into cell B3, What is the formula

copied in to B3?
Ans.

1. =MIN(C2:C6)
2. Fill Series
3. =$A3+B7
4. =D2+E3
5. =B1+ $A$2

E. Tariq Fashions maintain their employee salary details in Calc as shown below. A
sample data of 7 employees is shown below. Write steps for the operations (a)
to (e) and answer the questions (f) to (h) based on the spreadsheet given below
along with the relevant cell address:

82 Foundation of Information Technology – IX (Solution)

i. To calculate the DA as 25 % of BASIC+HRA for each employee and display in column D.
ii. To calculate the NETSALARY as BASIC+HRA+DA–PF for each employee and display in column F.
iii. To find the maximum NETSALARY and display in cell F9.
iv. To count the number of employees and display in cell B10.
v. T he Manager wants to know how many employees from the above data are eligible for bonus.
The criteria being that the employees having a net salary greater than 75000 are not eligible
for bonus. Write the formula the Manager should use for achieving the same and display the
number of employees in cell F10.
vi. T he manager inserts a column for S. No. in the above spreadsheet. Which feature will help him
automate the typing of sequential numbers in this column?
vii. T he manager wants to graphically represent a comparative analysis of the salaries of employees.
Suggest the most suitable chart type for achieving the same.
viii. If the Basic salary of an employee changes, will the manager have to redo all the calculations
for that particular employee? Explain.
Ans.

i. In cell D2 you may use the formula as =25/100*(B2+C2) and copy the formula to the remaining
cells in column D.

ii. In cell F2 you may use the formula as =B2+C2+D2-E2 and copy the formula to the remaining
cells in column F.

iii. In cell F9 the entry should be =MAX(F2:F8)

iv. In cell B10 enter the function =COUNT(B2:B8)

v. = =COUNTIF(F2:F8;”<=75000”)

vi. The Autofill handle is used to automate the typing of sequential numbers.

vii. He can go for Pie Chart for comparative analysis.

viii. N o the recalculation is not again required because the formula and functions that are given
changes according to the values in the cells.

F. Give the following answers with respect to Calc:

1. Cell A1 contains the number 20 and B1 contains 3. What will be the contents of cell C1, if the
formula =A1+B1*2^3 is entered in cell C1?
2. The contents of Cell A1, B1, C1 and D1 are 10, -20, 30 & -40 respectively. What will be the value
displayed in cell E1 which contains the formula =MIN(A1:D1)
3. Cell D3 contains the formula =$B$3+C3 and this formula is copied to cell E3, what will be the
copied formula in cell E3?
4. Cell D3 contains the formula =$B3 + C3 and this formula is copied to cell E3, what will be the
copied formula in cell E3?
5. C ell D3 contains the formula =$B3 + C$3 and this formula is copied to cell E4, what will be the
copied formula in cell E4?
Ans.

1. 44 2. -40
3. =$B$3+D3 4. =$B3 + D3
5. =$B3 + D$3

Advance Features of OpenOffice Calc 83

13
Societal Impacts of IT

A. MCQs.

1. Which field has been benefitted using the Information and Communication Technology Tools?

a. Education b. Health
c. Governance d. All of these

Ans. d. All of these
2. Which of the following is a popular travel agency?

a. MakeMyTrip b. MagicBricks
c. Onlinesbi d. Who

Ans. a. MakeMyTrip

3. N ame the act of plagiarism that duplicates noteworthy bits of content straight from a solitary
source, without modification.

a. Ghost Writer b. Photocopy
c. Potluck Paper d. Self Stealer

Ans. b. Photocopy
4. Name the term that is used to refer the freedom from intrusion by the public, especially as a

right.

a. Plagiarism b. Privacy
c. Governance d. Authority

Ans. b. Privacy
5. N ame the term which is used to refer to criminal activity performed using computers and the

Internet.

a. Stealing b. Plagiarism
c. Robbery d. Cyber Crime

Ans. d. Cyber Crime
6. N ame the type of program that contains hidden malicious functions but look like something

funny or useful such as a game or utility, but harms the system when executed.

a. Spyware b. Pirated Software
c. Trojans d. Worms

Ans. c. Trojans

7. _ _______________ is a junk mail which in most cases are useless that are send automatically to
flood the destination email inbox.

a. E-mail b. Junk

c. Spam d. Phising

Ans. c. Spam

8. An option that is present in any Anti-virus software that disables a virus:

a. Fix b. Remove

c. Quarantine d. None of these

Ans. c. Quarantine

9. G reat Bazaar has employed Yunus Kumar to manage and maintain their networking architecture
and wide area connectivity. Which of these best describes his job profile?

a. Networking Engineer b. Database Analyst

c. Web Designer d. Programmer

Ans. a. Networking Engineer

10. S umriddhi is logging in to her gmail account and one of her friends is trying to peep in and figure
out her password. Which of the following issues is being infringed?

a. Plagiarism b. Privacy

c. Intellectual Rights d. None of these

Ans. b. Privacy

11. Sam Niza, who was born in 1995, is thinking of a password for her online bank account. Which
one of the following you would suggest for strengthening the security of her account:

a. sam95 b. a99p54c66

c. samniza1995 d. sam1995

Ans. b. a99p54c66

12. A mit has learnt photo editing and now he is planning to get a career in web designing, which of
the following should he essentially learn:

a. C++ b. HTML

c. Spreadsheet Package d. Presentation Package

Ans. b. HTML

13. It is an offence as per Cyber Laws to use a software without paying the License Fee to the Copyright
Owner Company if that software belongs to the class of:

a. Shareware b. Freeware

c. Open Source d. Proprietary Software

Ans. d. Proprietary Software

B. Fill in the blanks.

1. E-learning is a combination of the use of digital media, educational technology and ICT in
education.

Societal Impacts of IT 85

2. E-health allows you to transfer health resources and health care by electronic means.
3. E-Governance is the process of using ICT for delivering government services to the nation.
4. E-Commerce is a term that is used to indicate the process of buying, selling, transferring or

exchanging products or services using ICT tools.
5. Plagiarism is the act of illegally taking away some other person’s writing, conversation, song, or

even idea and publish or produce it as your own.
6. A Ghost Writer is generally referred to a writer who authors books without taking credit for it and

remains anonymous.
7. T he term privacy refers to the freedom from intrusion by the public, especially as a right.
8. C ybercrime is a term which is used to refer to criminal activity performed using computers and

the Internet.
9. Hacking refers to a technique used to gain unauthorized access to a computer system or network

and in some cases even making unauthorized use of this access.
10. Spyware programs secretly gather information from the computer it has infected and transmit

the information to a different location.

C. True (T) or False (F):

1. Anti-virus is a software is used to remove or disable virus in your computer. – T
2. Intellectual property rights may be defined as the rights given to persons over the creations of

their minds. – T
3. Programming in C++ is essential for being a Web Developer. – F
4. Geospatial professionals are responsible for developing geographic information. – T
5. P iracy is the act of illegally taking away some other person’s writing, conversation, song, or even

idea and publish or produce it as your own. – F
6. Virus is a term which is used to refer to criminal activity performed using computers and the

Internet. – F
7. P lagiarism refers to a technique used to gain unauthorized access to a computer system or

network and in some cases even making unauthorized use of this access. – F
8. HijackThis is a malicious program that hijacks your browser. – T
9. S pam is a junk mail/mails which in most cases are useless that are send automatically to flood the

destination email inbox. – T
10. Worms are similar to virus but do not depend upon another program to replicate it. –T

D. SAQs I

1. What is Cybercrime?
Ans. C ybercrime is a term which is used to refer to criminal activity performed using computers

and the Internet. This may include instigating or intimidating someone over the internet,
downloading illegal files and stealing millions of dollars from online bank accounts.

86 Foundation of Information Technology – IX (Solution)

2. What are Antivirus software used for?
Ans. Antivirus software is used to remove, fix or quarantine a virus.
3. How are Trojans different from Worms?
Ans. T rojans refers to a program that contains hidden malicious functions but look like something

funny or useful such as a game or utility, but harms the system when executed. Worms are
similar to virus but do not depend upon another program to replicate it.
4. What is the full form of ICT?
Ans. Information and Communication Technology.
5. What is E-Learning?
Ans. A learning system based on formalised teaching but with the help of electronic resources is
known as E-learning.
6. What is E-Governance?
Ans. E -governance, expands to electronic governance, is the integration of Information and
Communication Technology (ICT) in all the processes, with the aim of enhancing government
ability to address the needs of the general public.
7. What is Plagiarism?
Ans. Plagiarism is the act of taking another person’s writing, conversation, song, or even idea and
passing it off as your own.
8. What is a Spam?
Ans. Spam refers to irrelevant or unsolicited messages sent over the Internet, typically to a large
number of users, for the purposes of advertising, phishing, spreading malware, etc.

E. SAQs II

1. State three ways in which E-Governance helps us.
Ans. E-Governance helps us by:

• The efficacy of the administration and service delivery has drastically improved by
E-Governance.

• Reduced waiting time is one of the benefits of e-governance.
• Citizens that benefit from e-governance does at a minimal cost or no cost at all.
2. Is W3Schools.com an e-learning site? What does it teaches?
Ans. Y es. W3Schools is a web developers site, with tutorials and references on web development
languages such as HTML, CSS, JavaScript, PHP, SQL, W3.CSS, and Bootstrap, covering most
aspects of web programming.
3. Name three areas in which ICT performs health care.
Ans. Health Information, Education and Training and Health Systems Management.

Societal Impacts of IT 87

4. State three advantages of e-heath.
Ans.

• It allows methods to access electronic medical records, and the ability to access information
about alternative approaches to medical treatment.

• Saves on time one of the major constraints of conventional health care services.
• It improves patient safety – a complete overview of clinical and medication history helps to

avoid potential errors and complications.
5. What is E-Commerce? Does Banking come under E-Commerce?
Ans. E -Commerce (Or Electronic- Commerce) is a term that is used to indicate the process of buying,

selling, transferring or exchanging products.
Yes e-banking comes under E-Commerce.
6. Explain the term ‘Privacy’.
Ans. L iterally the term privacy refers to the freedom from intrusion by the public, especially as a

right. Right to privacy is a part of Article 21 of the Indian Constitution, which ensures that
no person shall be deprived of his life or personal liberty except according to the procedure
established by law. The law thus safeguards the right to privacy as a part of fundamental right
guaranteed under the Constitution, only to that extent unless it is overridden by specific laws
where larger public interest is involved. This means that no rights including the right to privacy
are absolute rights.
7. What is the difference between Hacking and Cracking?
Ans. H acking refers to a technique used to gain unauthorized access to a computer system or network
and in some cases even making unauthorized use of this access.
In hacking, the attempt is to create something, cracking on the other hand has a primary motive
is to destroy something. Cracking usually does not involve some mysterious leap of hackerly
brilliance, but rather persistence and the dogged repetition of a handful offairly well-known
tricks that exploit common weaknesses at the security of target systems.
8. Generally what are the 3 operations an antivirus can do when a virus scan is performed?
Ans. The 3 operations an antivirus can do when a virus scan is performed are:
• Fix: It cleans a file that is infected with a virus.
• Quarantine: Certain virus may be too difficult to be removed completely, this virus are

disabled and kept in a safe place so that it cannot infect other files.
• Delete: It deletes an infected file along with the virus. Since this option also deletes the

original file which got infected, it should only be used when the previous two options do not
work.
9. What do you understand by the term Intellectual Property Rights?
Ans. Intellectual Property Rights refers to the rights given to persons over the creations of their
minds. These rights give an exclusive right to the creator over the use of his/her creation for a
certain period of time.

88 Foundation of Information Technology – IX (Solution)

F. LAQs

1. What is E-learning? State one advantage and disadvantage of E-learning.
Ans. E-learning (or Electronic learning) is a combination of the use of digital media, educational

technology and ICT in education.
Advantages of e-learning: Learners have the option to choose learning materials that meets

their level of knowledge and interest.
Disadvantages of its e-learning: It has been that learners with low motivation or bad study

habits may fall behind.
2. What is E-commerce? State one advantages and disadvantage of E-Commerce.
Ans. E -Commerce (Or Electronic-Commerce) is a term that is used to indicate the process of buying,

selling, transferring or exchanging products or services using ICT tools.
Advantages: Overhead cost during any business transaction is reduced considerable.
Disadvantage: Online transaction may make consumers susceptible to fraudulence.
3. What is E-Governance? State one advantages and disadvantageof E-Governance.
Ans. E-Governance (or Electronic Governance) may be defined as using ICT for delivering government

services, exchange of information communication transactions, integration of various stand-
alone systems and services to the citizens of a country.
Advantages of E-Governance
The efficacy of the administration and service delivery has drastically improved by E-Governance.
Disadvantages of E-Governance
People living in remote areas do not get the benefits of e-governance because of the lack of
infrastructure.
4. State the advantages of using E-Commerce
Ans. Advantages of E-Commerce:
• Overhead cost during any business transaction is reduced considerable.
• From the business point of view, supply chain have increased considerably.
5. Describe the different types Plagiarism.
Ans. Plagiarism is the act of illegally taking away some other person’s writing, conversation, song, or
even idea and publish or produce it as your own.
The different types of Plagiarism are Ghost Writer, Potluck, Photocopy etc.
6. What steps can be taken to reduce Plagiarism?
Ans. The steps to avoid Plagiarism are:
1. The most common reason is lack of awareness of plagiarism. So raising students’ awareness

is a starting point.
2. Course works can be devised to reduce their potential for plagiarism. The more specific the

assignment, the less likely it is that candidates will be able to piece together “old” available
material.

Societal Impacts of IT 89

3. Habit of including a bibliography or if an author uses a direct quote from another author’s
work, then you should quote it and cite it properly.

4. It is a good practice to mention the source inside a paraphrase for example: “According
to Richard Feynman, quantum electrodynamics can be described using path integral
formulations.”

7. Name the different career options with Information and Communication Technology.
Ans. The different career options with Information and Communication Technology are:

• Software Development
• Computer Programmer
• Web Developer
• Database Administrator
• IT consultant
• Computer Forensic Investigator
• Health IT Specialist
• Mobile Application Developer
• Software Engineer
• Geospatial Professionals

Application Oriented Questions

1. O ut of the following list pick out the option(s) that is not a type of Plagiarism: Adding New
Content, Potluck Paper, Ghost Writer, Photocopy.

Ans. Adding New Content

2. Anurag is interested in developing content for world wide web using programming and
development tools. Suggest an appropriate career for him.

Ans. Web Developer

3. Kadambari wants to book an airline ticket. Can you tell why should she book the ticket using
internet?

Ans. S he do not need to stand in a Queue. She can find out trains and locate the train that best suits
her timings and obviously the availability of seats.

4. Define the following terms:

a. Hacking b. Piracy

Ans.

a. Hacking: Hacking refers to a technique used to gain unauthorized access to a computer
system or network and in some cases even making unauthorized use of this access.

b. Piracy: Software piracy refers to unauthorized copying of software. Most retail programs are
licensed in such a way that it may be used at just one computer or for use by only one user
at any time.

90 Foundation of Information Technology – IX (Solution)

5. From the following techniques which one is suitable for maintaining data integrity and which
one is suitable for ensuring security of information?
a. Data encryption and Password protection
b. Backing up data regularly

Ans.
a. Data encryption and Password protection is suitable for ensuring security of information
b. Backing up data regularly is suitable for maintaining data integrity.

6. X YZ Company wants to setup a security for its network of computers having Internet connection.
a. List the measures that the company could take to protect its system from physical threats
such as theft of equipment.
b. T he company has lost some of its important data. How do you think the company will be
able to deal with this situation?
c. What other ways could the thieves have used to access the company’s data other than
breaking into the computer room?
d. What measures can the company take to prevent the unauthorized access of data by the
methods discussed in the previous question?
e. Explain what the role of a firewall and anti-virus is.
f. W hat does ‘encryption’ mean? Explain why it might be useful to protect valuable documents.
g. The school staff has access to the school computer using a user id and password. What rules
should the staff follow when choosing their password?

Ans.
a. Lock, burglar alarm, security guard, CCTV video cameras, etc.
b. The school can recover the data using the backup taken earlier.
c. H acking the school computer, through internet connection of the school, using somebody’s
user id and password, intercepting the data sent through the school network etc.
d. The company can use:
a. Firewall
b. Anti-virus
c. Strong passwords and audit logs
d. Data Encryption etc.
e. A firewall is a program that filters the information coming through the Internet connection
into a computer or into a network. Anti-virus is special software which is used to detect
viruses and to limit their damage by removing them.
f. Encryption is a method of scrambling data in such a way that only the people who have the
key to unlock the message can read it.
g. Some of the common rules to be followed by the staff when choosing their password are:
a. Passwords should be kept secret at all times

b. Password should not be something that is easy to guess such as your name or date of
birth

c. It should include text and numbers or symbols

d. It should be changed regularly

Societal Impacts of IT 91