Onboarding checklist for international staff handbook

New Staff – Onboarding Checklist

Welcome to Universiti Malaya!

You are now part of the UM family.

This checklist contains information and steps you
should complete to begin your journey with us at UM.

After accepting the position offered

☑ ITEMS

☐ Complete all the relevant documents as stated in your offer letter

☐ Apply for Visa With Reference (VDR) (for International Staff)

☐ Undergo a medical examination by a certified general practitioner either at your home
country or in Malaysia.

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Upon arrival at UM

☑ ITEMS

Report for duty at your Department/Faculty

☐ (Note to Faculty: Kindly inform the Human Talent Management Division

immediately via email)
HOD MEET & GREET SESSION CHECKLIST

☑ ITEMS
☐ Welcome Kit (Folder) – UM Profile: Fact & Figures; UM Core Values: P.O.I.S.E;

Contact Numbers: HR, Faculties; UM Location Map: Cafeteria, Library, Bank,
etc.; Teaching Timetable; Welcome Gift & Others (to be decided by faculties)
☐ Discuss duties & responsibilities - Faculties expectations, KPIs, Welcoming
seminar, etc.
☐ Meet key people at the faculty – Dean, Deputy Deans, Programme
Coordinator, Academic Mentor
☐ Faculty and/or university tour
☐ Onboarding Team representative accompany new staff to HR

Submit required documents (as listed in the offer letter) to the Human Talent

☐ Management Division:

(a) Appendix A – Medical Examination Report
(b) Appendix C – Terms of Service
(c) Appendix D – Acceptance Form
(d) Appendix E – Declaration Form
(e) Appendix F – Personal Details Form
(f) Letter of Undertaking
Set-up your UMMail account at https://ummail.um.edu.my/ after getting your Staff

☐ Number.

Apply for your staff card at the Security Office located in the 12th Residential College.

☐ See https://security.um.edu.my/map-to-security-office

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☐ Attend the welcome session organised by Human Talent Management Division.

Attend professional development and training modules for academic staff at the

☐ Training by Academic Enhancement & Leadership Development Centre (ADeC)

Additional Tasks and Resources

☑ ITEMS

☐ Driving license - Application for International Driving Permit

☐ Opening a bank account in Malaysia (CIMB and Bank Islam are the preferred
options)

☐ Understanding the Malaysia school system

☐ List of International Schools

☐ Understanding the Malaysian tax system (including income tax):
o Non-resident
o Resident

☐ Panel clinics and hospitals (UMPortal via > E-Services > Perubatan > Panel Klinik)

☐ Health insurance
☐ Public transport systems and services
☐ Off-campus accommodation

DISCLAIMER

The external links are provided for reference only and are not intended as an endorsement by Universiti Malaya
of the organization or individual operating the website or a warranty of any type regarding the website or
the information on the website

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