HRMS Management Step-by-Step Guide

Chemsain Group of Companies

HRMS Management
Step by Step Guide

A guide for you to deal with HR management system

HR Department
9/17/2020

HRMS Management Step by Step Guide

Table of Contents

Welcome to Chemsain Intranet.............................................................................................................. 3
First Time Login................................................................................................................................... 4
Change your password........................................................................................................................ 5
Forgot your password ......................................................................................................................... 6
E-Leave Management ......................................................................................................................... 7
1. Apply Leave ............................................................................................................................. 7
2. Cancel Leave..........................................................................................................................10
3. Leave Carry Forward .............................................................................................................12
4. Personal Leave Summary Report ..........................................................................................14
ESSFLEX .............................................................................................................................................15
1. Payslip ...................................................................................................................................15
2. EA Form.................................................................................................................................17
3. Change your password (ESSFLEX) .........................................................................................19
E-Claim Management........................................................................................................................21
INDEX ................................................................................................................................................25

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HRMS Management Step by Step Guide

HRMS Management Step by Step Guide

Welcome to Chemsain Intranet

Chemsain Intranet is a system for Chemsain employees to connect to work-relevant information to
manage their work and HR related matter, such as Leave, Claim, Payslip, and etc.
E-Leave is a leave management system that allows employees to apply for leave and manage
their leave balances online.
E-Claim is a claims management system where an employee can manage their claims and
submit claims online.
E-payslip serves as a document that is created electronically for employees of the salary that they
draw from the Company. They are accessible online whenever an employee needs to access them,
especially for loan or mortgage applications, annual tax returns, etc.

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HRMS Management Step by Step Guide

First Time Login

Step 1 : Received email notification from HRMS System

Step 2 : Go to home.chemsain.com

Step 3 : Login ID: Your 12-digit NRIC (without hyphen)

Password: 123456
* Please change your password after first time login as your data is confidential!

Click <Login>.

Step 4 : User Interface in Chemsain Intranet

HRMS (consist of E-Leave and E-Claim Management) and Payslip – under 1.
Administrative, Human Resource, Information Technology

--- End ---
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HRMS Management Step by Step Guide

Change your password

Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Go to Setting > Change Password
Step 3 : Key in your password (alphanumeric and case-sensitive)

Step 4 : Click Save

Step 5 : Login with newly changed password

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HRMS Management Step by Step Guide

Forgot your password

Step 1 : Go to home.chemsain.com
Step 2 : Click on Forgot Password

Step 3 : Enter your email to retrieve password
Step 4 : Click Send Email
Step 5 : Receive email notification on your password recovery

Step 6 : Login with recovered password.
--- End ---

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HRMS Management Step by Step Guide

E-Leave Management

1. Apply Leave
Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Click on HRMS

Step 3 : Go to Leave Management > Leave
Step 4 : Click New

Step 5 : Fill in the particulars
a. Select your Approval Manager

* Please make sure you choose the correct approval manager according to your
chain of command.

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HRMS Management Step by Step Guide

b. Select your Leave Type

c. Fill in your Date, and click Calculate

* If you wished to apply half (0.5) day leave of the same date, please select AM –
Morning to AM – Morning

d. Please state your Reason

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HRMS Management Step by Step Guide

e. Attach any supporting document (if required, e.g. sick leave certificate, death
certificate, birth certificate, doctor’s referral letter, etc.)

Step 6 : Click Save, if you have not confirmed your leave application
Step 7 : Click Submit, once you have confirmed your leave application
Step 8 : Click OK to submit your application, notification will be sent to Approval Manager

Step 9 : Once the leave is approved. You will receive email notification as follows:-

--- End ---
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HRMS Management Step by Step Guide

2. Cancel Leave
Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Click on HRMS
Step 3 : Go to Leave Management > Leave
Step 4 : Select the leave transaction that you wish to cancel and click View

Step 5 : Click Cancel

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HRMS Management Step by Step Guide

Step 6 : Fill in the particulars on pop-up window [Cancel Leave]

a. Select Approval Manager
b. Fill in Reason to cancel
Step 7 : Click Confirm and notification will be sent to approval manager
Step 8 : Once the leave is cancelled, you will receive email notification

--- End ---

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HRMS Management Step by Step Guide

3. Leave Carry Forward
Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Click on HRMS

Step 3 : Go to Leave Management > Leave Carry Forward

* Leave Carry Forward only can apply when the Leave C/F is opened for application.
Excess Leave balance has not apply to C/F during the period will be forfeited.
Step 4 : Click New

Step 5 : Fill in the particulars

a. Select Approval Manager
b. Fill in Total Days C/F
c. Fill in Reason
Step 6 : Click Save if want to submit later

Step 7 : Click Submit for approval

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HRMS Management Step by Step Guide

Step 8 : Once the leave C/F is approved, you will receive email notification.
--- End ---

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HRMS Management Step by Step Guide

4. Personal Leave Summary Report
Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Click on HRMS

Step 3 : Go to Reports > Personal Leave Summary Report
Step 4 : Click on Generate Report
Step 5 : Your leave summary will be displayed as follows:-

--- End ---

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HRMS Management Step by Step Guide

ESSFLEX

1. Payslip
Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Click on Payslip

Step 3 : The system will link you to another website, named ESSFLEX
Or you can directly Login at ckkch.ddns.net:12345/essflex/login.php
Login with your Employee No. (eg. CK0xxx, ST0xxx, CK0xxxC, SE0XXC)

* For FIRST TIME Login to ESSFLEX, you must use your IC no. (without hyphen) as
password.
Step 4 : Select Month/Year of your payslip, click Search

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HRMS Management Step by Step Guide

Step 5 : Your payslip will be displayed on screen

Step 6 : To print, click the Printer icon on the top right. To download, click the Download button

--- End ---

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HRMS Management Step by Step Guide

2. EA Form
Step 1 : Login to employee account at home.chemsain.com
Step 2 : Click on Payslip

Step 3 : The system will link you to another website, named ESSFLEX
Or you can directly Login at ckkch.ddns.net:12345/essflex/login.php
Login with your Employee No. (eg. CK0xxx, ST0xxx, CK0xxxC, SE0XXC)

Step 4 : Click on EA Form

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HRMS Management Step by Step Guide

Step 5 : Select Year, click Search

Step 6 : Your EA Form will be displayed on screen

Step 7 : To print, click the Printer icon on the top right. To download, click the Download button

--- End ---
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HRMS Management Step by Step Guide

3. Change your password (ESSFLEX)
Step 1 : Login to employee account at home.chemsain.com
Step 2 : Click on Payslip

Step 3 : The system will link you to another website, named ESSFLEX
Or you can directly Login at ckkch.ddns.net:12345/essflex/login.php
Login with your Employee No. (eg. CK0xxx, ST0xxx, CK0xxxC, SE0XXC)

Step 4 : Click on Change Password

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HRMS Management Step by Step Guide

Step 5 : Key in your Existing password 2x, and New password on pop-up box, and click Close
--- End ---

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HRMS Management Step by Step Guide

E-Claim Management

Step 1 : Login to your employee account in home.chemsain.com
Step 2 : Go to Claim Management > Monthly Claim
Step 3 : Click New
Step 4 : Fill in the particulars, follow by the Save button

* Please make sure you choose the correct Claim Category for each item.

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HRMS Management Step by Step Guide

Step 5 : Continue to add items by clicking New. For the same Client & Project Code, click Copy,
follow by Edit to change Date/Particulars/Category/Amount.

Note: You can randomly key in your items. The dates for each item will be sorted
accordingly by the system. However, please ensure that your physical receipts are
arranged accordingly.

Step 6 : You can also create a few monthly claims under different companies by repeating step 2
& 3 for the same Month

Step 7 : To delete an item, check the box and click Delete button.

Step 8 : Click Submit once you have confirmed your claims transactions. Claims which have been
submitted, can no longer be edited. HR will receive a notification of your monthly
claims submissions in Pending Claim Approval.

a. Click Submit
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HRMS Management Step by Step Guide

b. Pop up box to confirm submission

Step 9 : To print, click Print button. Attach printout of Monthly Claims which supporting
documents (receipts, offshore mobilization form, copies of course certificates, etc) and
submit to your HODs for approval.

[Different printer and different pdf version may affect your printout. If your printout is
out of margin, please consult IT]

Step 10 : HR will receive the approved Monthly Claims Form and supporting documents (hard
copies) from your HODs.

Step 11 : You can continue to monitor your claims status in your account.

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HRMS Management Step by Step Guide

Step 12 : Once your claims have been processed and approved by HR, you will receive an email
notification as follows:

Step 13 : You will notice that the Status has been changed to “Approved”
Step 14 : Click View to check for any edited items (e.g. rejected allowances/receipts, wrong claim

category, etc). The corrected item(s) by HR will be shown in red.

--- End ---

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INDEX HRMS Management Step by Step Guide

A L

Apply Leave · 7 Leave Carry Forward · 12
Attach · 9 Leave Management · 3, 4, 7, 10, 12,
Leave Type · 8
C Login · 4, 5, 6, 7, 10, 12, 14, 15, 17, 19, 21

Change your password · 5, 19 M
Chemsain Intranet · 3
Claim Management · 21 Monthly Claims · 21, 22, 23
Click · 4, 5, 6, 7, 9, 10, 11, 12, 14, 15, 17, 19, 21, 22, 24
N
E
Notification · 4, 6, 9, 11, 13, 22, 24
EA Form · 17, 18
E-Claim · 3 P
E-Claim Management · 4, 21
E-Leave · 3 Password · 4, 5, 6, 19
E-Leave Management · 7 Payslip · 3, 4, 15, 17, 19
ESSFLEX · 15, 17, 19 Personal Leave Summary Report · 14
Print · 16, 18, 23
F
R
Fill in · 7, 8, 11, 12, 21
First Time Login · 4 Recovery · 6
Forgot your password · 6 Recovered password · 6

G S

Generate Report · 14 Save · 5, 9, 12, 21
Search · 15, 18
H Select · 7, 8, 10, 11, 12, 15, 18
Setting · 5
home.chemsain.com · 5, 7, 10, 12, 14, 15, 17, 19, 21 Submit · 3, 9, 12, 22, 23
HODs. · 23
HRMS · 4 U
HRMS Management · 1, 3
User Interface · 4
K
V
Key in · 5, 20
View · 10, 24
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