SULTAN IDRIS ISKANDAR ROYAL ARCHIVES

NO EQUIPMENT QUANTITY
1. Door 1
2. Frame 2
3. Computer 2
4. Tissues 2
5. Switch 4
6. Table 2
7. Chair 2
8. TV 2
9. CCTV 2
10. Air Conditioner 1
11. Dusbin 2
12. Plug 4
13. Stikey Notes board 2
14. Celling Lamp 1

10. Registry Room

Figure 22 and 23 shown the decoration of Registry Room
51 | P a g e

Description
In a modern organization that highlights division of labor, the function of manpower
enrollment is delegated to the registry room. It is the function of the registry room rather
that keep daily records of ours archive management. In the registry room, we also kept
interview, select, recruit, train, develop and issue resignation papers, terminate, as the
case may be to affected staff and remunerate employees. The registry helps to formulate
manpower policies and take a detailed study of financial incentive programmers. The
registry is responsible for the co-ordination of programmed appraisal supervision of
discipline and promotion of formal administrative communication through the use of
newsletters organizations notice boards and circulars. So that the design quite modest
and large to secure all the records. The archive act 2003 standard have been applied to
setup the shelves and the lights’ position in this room to avoid insect repellent and
destructive of the files, boxes and data inside it. Below revealed the table listed of
equipment setup in this room.

NO EQUIPMENT QUANTITY
1. Door 1
2. Celling Lamp 14
3. Open Shelves 15
4. Plug 4
5. Switch 4
6. Dusbin 1
7. Air conditioner 6

52 | P a g e

11. Prayer Room

Figure 24 and 25 shown the ornamentation of Prayer Room

Description

Prayer room were provided to assist Muslim staff to perform their prayer during office
hours. These facilities were offered to both men and women separately but during
“tazkirah” there a slithered wooden door that may make women and man together
perceive the talk. In this section wudu’ corner also provided to ensure women can takes
easily.

NO EQUIPMENT QUANTITY
1. Door 2
2. Celling Lamp 3
3. Celling Fan 2
4. Plug 4
5. Switch 4
6. Dusbin 1
7. Air conditioner 1
8. Clock 2

53 | P a g e

9. Mirror 2
10. Carpet 2
11. Prayer mat hanger 2
12 Wooden sliding door 1
13. Pipe 3

12. Toilet staff

Figure 26 and 27 shown the Prayer Room’s design

Description
Toilet staff were the most required facilities for the staff especially for OKU staff or
visitor the reason why these toilets were constructed nearest to the leisure area and
prayer room. It was design separated to women and men usage which are left for women
and right for men. It supervises to have 3 toilet room that consist 2 normal toilet and a
special toilet for handicap inside each toilet. Therefore, in the OKU toilet we include
bathroom to assist their emergencies need. Sky blue colour of wall and tile floor rock
brick patern. the table below listed the facilities provided inside these toilets.

54 | P a g e

NO EQUIPMENT QUANTITY
1. Door 8
2. Switch 4
3. Sink 4
4. Tissues 6
5. Pipe 6
6. Toilet bowl 4
7. Toilet Hanger 6
8. Window 2
9. Lamp 6
10. Dusbin 2
11. Bathroom 2
12. Shower pipe 2
13. Special toilet bowl 2
14. Mirror 2

55 | P a g e

13. Training Room

Figure 28 and 29 shown the Training Room’s concept

Description

Training room concept was dedicated for reminding the archival goal whereas preserve
and conserve the records because it will use as researcher room and practicing room
for new staffs. Within merge identity historical and technological advancements exist
today to help trainer and researchers develop their knowledge about archive and
practice it while working in this sector.

NO EQUIPMENT QUANTITY
1. Door 1
2. TV 1
3. CCTV 1
4. Fan 1
5. Air Conditioner 1
6. Table 10
7. Chair 10

56 | P a g e

8. Clock 1
9. CCTV 1
10. Dusbin 1

14. Records Room

Figure 30 and 31 shown the Records officer Room’s decoration

Description
Records Room was design for 2 staffs that are professional in classified and records
management so that the room was stated for key in and retrieving data that have been
kept in the registry. Because of these purposes structured in front of register room
between meeting room 2 and store. 306 feet square just nice and fit for receiving and

57 | P a g e

retrieving process of staff departments records. Below shown the table that listing the
facilities provided in this room.

NO EQUIPMENT QUANTITY
1. Door 1
2. Laptop 2
3. Air Conditioner 1
4. Tissues 2
5. Flower vase 2
6. Table 2
7. Chair 2
8. Shelves 3
9. Celling Lamp 1
10. Dusbin 2

15. Store

Figure 32 and 33 shown the Store Room’s design

Description
Store room develop to keep is not a daily usage item or document so that it is an
unassuming room that can load with empty file stock, paper bale, Printer Ink, cleaning
equipment stock and many more. So wooden open shelves use to keep those stock and
below was table of equipment item supply for this room.

NO EQUIPMENT QUANTITY
1. Door 1
2. Open shelves 16

58 | P a g e

3. Dusbin 1
4. Celling Lamp 1

16. Pantry

Figure 34 and 35 shown the Pantry’s adornment
Description
Pantry was planned as accommodate to the staff to have breakfast before work, lunch
on working hours and small port luck for small celebration. This modern design applied
to make tea lady easier to prepare hi-tea for director guest and staff during meeting was
held. Therefore, pantry was setup opposite to Director room and team management
room and nearest to the meeting room. The table below shown the conveniences that
were provided in staff pantry.

59 | P a g e

NO EQUIPMENT QUANTITY
1. Door 1
2. Kitchen cabinet 1
3. Lamp 1
4. Refrigerator 2
5. Oven 1
6. Table 1
7. Chair 6
8. Hanging Shelves 1
9. Stove 1
10. Heater 1
11. Sink 1

17. Lounge

Figure 34 and 35 shown the design of Lounge

Description
Lounge known as holding room that was used as a dining room for staff eating together
especially during small celebration or guest visited for superior event. Staff area provide
this room to reduce cost to rent other place when there were some occasions. Lounge
also located nearest to the pantry and besides meeting room 2 and easy access by the
staff because it was structure at the middle staff area section. This room can suitable
for 24 people in one time, so the green dining table set were chosen to apply majestic
concept in this room. Below is a table shown the equipment in lounge room.

60 | P a g e

NO EQUIPMENT QUANTITY
1. Door 1
2. Dining Table 6
3. Chair 6
4. Air Conditioner 1
5. Tissues 4
6. Dusbin 1

18. Human Resources Room

Figure 36 and 37 Shown the room designed for
Human resources manager.

Description
Human resources office designed in front of personal assistant room make it near to the director
office. This is important office structure to the human resources manager to report all the labor
activities and the progress of the workers for promotion to the director. The design of this room

61 | P a g e

arranged skillfully to make it easier for employees to see the Human Resources office to get
advice of their advance working progress. There a table below listed the facilities provided in
HR manager room that contented for the manager and staff whose enter this room.

NO EQUIPMENT QUANTITY
1. Door 1
2. Frame 1
3. Clock 1
4. Table 1
5. Desk frame 1
6. Tissue 1
7. CCTV 2
8. Air Condioner 1
9. Celling Lamp 1
10. Computer 1
11. Cabinet Shelves 1
12. Chairs 3
13. Dusbin 1

19. Marketing Manager Room

Figure 38 and 39 Shown the design made for Human resources manager.

Description
Marketing manager room was located between human resources manager room and
legal officer room. This room operates to promote archival institution so its room must
be cheerful to come up with ideas and develop more creative programmed to endorse
this information agencies. Mixing light green and yellow wallpaper applied to the whole
room and the floor color same as other room in this section.

62 | P a g e

NO EQUIPMENT QUANTITY
1. Door 1
2. Frame 1
3. Clock 1
4. Table 1
5. Flower Vase 1
6. Tissue 1
7. CCTV 2
8. Air Condioner 1
9. Celling Lamp 1
10. Laptop 1
11. Hanging Rack 1
12. Shelves 2
13. Chairs 3
14. Dusbin 1
15. Hanging Rack 1

20. Legal Officer Room

Figure 40 and 41 Shown Legal Officer Room
Description
Legal officer room located opposite meeting Room 2 besides access door exit to clerk station
so that the priority of legal records will in tight security. All those records should be secure for
future development, so this room is design with simple but stylish with combination cream and
grey that complete this room as a legal officer wish. Below a table that listed the facilities
provided in side this room.

63 | P a g e

NO EQUIPMENT QUANTITY
1. Door 1
2. Frame 1
3. Clock 1
4. Table 1
5. Flower Vase 1
6. Tissue 1
7. CCTV 2
8. Air Conditioner 1
9. Celling Lamp 1
10. Computer 1
11. Hanging Rack 1
12. Shelves 1
13. Chairs 3
14. Dusbin 1

21. Discussion Room

Figure 42 and 43 Shown Discussion Room design
Description

64 | P a g e

Discussion Room was arranged for staff and guest that visit our archive, it was located
right side of entrance door. So that, it may assist visitor to have a specific place to
discuss to each other before having appointment with staff inside the areas. The design
must be friendly with colorful strip wallpaper selected with old fashion of dining table
set. This style selected to get memorial about historical asset that kept by archive
building.

NO EQUIPMENT QUANTITY
1. Door 1
2. Frame 2
3. Clock 1
4. Dining table set 4
5. Flower Vase 2
6. Tissue 1
7. CCTV 2
8. Air Conditioner 1
9. Celling Lamp 3
10. TV 1
11. Dusbin 1

22. Leisure Area and Clerk Station

65 | P a g e

Figure 44 and 45 Shown Leisure Area and Clerk
Station design

Description

Leisure area was designed to hold visitor or guest that come for meeting or training after
registering their attendance at receptionist desk. So that, Clerk station and leisure area are
connecting. This is because from allowing education and research, providing entertainment and
leisure area are importance to protect human rights and confirming identity before having
appointment in staff area. The concept chosen after the title of Royal archive so the furniture
and its position also setup wisely.

NO EQUIPMENT QUANTITY
1. Slidding Door 1
2. Frame 2
3. Sofa Set 1
4. Office Chair 2
5. Chair 10
6. Table 4
7. CCTV 2
8. Hanging Shelves 1
9. Air Conditioner 2
10. Silling Lamp 3
11. Plant 2
14. Clock 1
15. TV 1

66 | P a g e

67 | P a g e

7.2 Public Area
1) Security Room

Functions:

 Surveillance room
 A room to see every movement in the archive

NO EQUIPMENT QUANTITY
1 Door 1
2 Window 2
3 Chair 3
4 Desk 3
5 Computer 3

68 | P a g e

2) Café

Functions:

 A place to eat and drink

NO EQUIPMENT QUANTITY
1 Door 1
2 Desk 11
3 Chair 44
4 Decoration 3

69 | P a g e

3) Souvenir Shop

Functions: QUANTITY
 A room that sell souvenir for visitors 1
2
NO EQUIPMENT 1
1 Door 1
2 Windows 1
3 Air conditioner 1
4 Desk 2
5 Chair 3
6 Computer
7 CCTV
8 Cabinet

70 | P a g e

4) Gallery

Functions:
 A room that shows a potret, memory and illustration of Sultan Idris Iskandar

and His Family

NO EQUIPMENT QUANTITY
1 Sofa 1
2 Air conditioner 2
3 Door 1
4 Decoration

71 | P a g e

5) Locker

Functions:
 A room for visitors to put their belongings.
 This room is equipped with CCTV

NO EQUIPMENT QUANTITY
1 Door 1
2 Cabinet 8
3 CCTV 1

72 | P a g e

6) Education Room

Functions: QUANTITY
1
 A room or class that visitors can use 9
9
NO EQUIPMENT 1
1 Door 1
2 Desk 1
3 Chair 1
4 Computer
5 Air conditioner
6 White board
7 TV LCD

73 | P a g e

7) Library

Functions: QUANTITY
2
 A room that can doing a work, or making a research 3
 It contains book collections 20
3
NO EQUIPMENT 5
1 Door
2 Air conditioner
3 Chair
4 Desk
5 Racks

74 | P a g e

8) Library Office

Functions: QUANTITY
 A room for staff library 1
NO EQUIPMENT 1
1 Air conditioner 1
2 Door 1
3 Desk 2
4 Chair 1
5 Sofa 1
6 Cabinet
7 Decoration

75 | P a g e

9) Oral History Lab

Functions:

 A room that can doing a work, or making a research
 It contains book collections

NO EQUIPMENT QUANTITY
1 Door 1
2 Air conditioner 2
3 Desk 3
4 Chair 9
5 Rack 4
6 Laptop 5

76 | P a g e

10) Research Hall

Functions:

 A place for visitors
 A spacious and quiet space for visitors who want to do some research

NO EQUIPMENT QUANTITY
1 Door 1
2 Air conditioner 5
3 Desk 10
4 Chair 55

77 | P a g e

11) Finding Aids Room

Functions:
 A room for find an information and materials

NO EQUIPMENT QUANTITY
1 Door 2
2 Desk 6
3 Chair 6
4 Air conditioner 1

78 | P a g e

12) Discussion Room

Functions: QUANTITY
1
 A room for making a discussion 1
 Fully equipped room 1
3
NO EQUIPMENT 13
1 Door 1
2 Air conditioner
3 White board
4 Desk
5 Chair
6 Computer

79 | P a g e

13) Large Scale Room

Functions: QUANTITY
 Suitable for a large scale discussion 1
2
NO EQUIPMENT 16
1 Door 1
2 Desk
3 Chair
4 Air conditioner

80 | P a g e

14) Electronic Digital Record Room

Functions:
 A room for searching the record in digital version

NO EQUIPMENT QUANTITY
1 Door 1
2 Air conditioner 1
3 Desk 1
4 Chair 1
5 Computer 1
6 Rack 6

81 | P a g e

15) Audio Visual Room

Functions: QUANTITY
 A room for records in audio visual version 1
NO EQUIPMENT 7
1 Door 3
2 Chair 1
3 Desk 3
4 Air conditioner 3
5 Computer
6 Cabinet

82 | P a g e

16) Temporary Storage Room

Functions: QUANTITY
 A room for temporary record 1
NO EQUIPMENT 4
1 Door 2
2 Drawer 1
3 Racks 1
4 Desk
5 Air conditioning

83 | P a g e

17) Theatre Hall

Functions: QUANTITY
 Hall for large scale 1
NO EQUIPMENT 4
1 Door 2
2 Air conditioner 2
3 TV 1
4 Sofa 50
5 Desk
6 Chair

84 | P a g e

18) Seminar Hall

Functions:
 Hall that can be used for other purposes

NO EQUIPMENT QUANTITY
1 Door 1
2 TV LCD 1
3 Air conditioner 4
4 Desk 3
5 Chair 20

85 | P a g e

7.3 Storage Area
86 | P a g e

1. Large Scale Area

Function:
 The function of large scale room to store maps
 Most of it been store with different types of stack in terms to make it easier to
handle
 Scale is the relationship that the feature represented on the map has in the real
word to its actual size.

NO EQUIPMENT QUANTITY
1 Door 6
2 Cabinet 33
3 Humidifier 1
4 Air Cond 4
5 Stack 3

87 | P a g e

2. Microfilm Record Storage

Function:
 The function of microfilm is store analog storage medium which uses film reels
that are processed using a photographic process and produced into photographic
records.
 It is typically used to store paper documents such as newspapers, legal
documents, books and drawings of engineering.
 It also have their own temperature that need to be suitable to store the films.

NO EQUIPMENT QUANTITY
1 Door 6
2 Cabinet 47
3 Humidifier 1
4 Air Cond 6

88 | P a g e

3. Microfiche Record Storage

Function:

 For ease of processing the illustrated of materials that are shot at a very
small size.

 This is because it save and protect the materials from being broken.
 Have their own temperature to protect the materials
 Transparent film card used to store miniaturized printed data in order to

know and protect the materials.

NO EQUIPMENT QUANTITY
1 Door 6
2 Cabinet 43
3 Humidifier 1
4 Air Cond 4
5 Stack 1

89 | P a g e

4. Paper Based Record Storage 1

Function:

 The function this paper based record is to store the papers record and
document that have in our archives.

 It different from other because each of the materials have their own
temperature and method to store the materials.

 This is because labeling and logical organization of paper files must be
consistent.

 This guide outlines best practices for creating and describing a paper
filing system.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 2
3 Air Cond 6
4 Stack 41

90 | P a g e

5. Paper Based Record Storage 2

Function:

 The function this paper-based record is to store the papers record and
document that have in our archives.

 It different from other because each of the materials have their own
temperature and method to store the materials.

 This is because labeling and logical organization of paper files must be
consistent.

 This guide outlines best practices for creating and describing a paper
filing system.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 2
3 Air Cond 6
4 Stack 42
5 Table 1
6 Chair 1

91 | P a g e

6. Electronic Record Storage

Functions:

 The function of this electronic record storage is to store an electronical
device that have in our archives

 For example digital electronic things that have been kept in our archive.

No Equipment Quantity
1 Door 6
2 Humidifier 2
3 Air Cond 6
4 Cabinet 40

92 | P a g e

7. Magnetic Tape Record Storage

Function:

 The function of magnetic tape record storage is to build store the data
storage is a system for storing digital information on magnetic tape that
is using digital recording.

 Most of the cartridges and cassettes that been stored in our archives is
being stored with the special cabinet.

 It also stored with special temperature that have been set up to prevent
it from being destroy.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 2
3 Air Cond 4
4 Cabinet 42
5 Chair 1
6 Table 1

93 | P a g e

8. Photographic (B&W) Record Storage

Function:

 The function of this photographic B&W record storage is to store all the
photos and memories that have been created.

 The storage only store the photo and picture which is the color is non
color.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 1
3 Air Cond 4
4 Cabinet 34
5 Stack 1

94 | P a g e

9. Photographic (COLOR) Record Storage

Function:

 The function of this photographic Color record storage is to store all the
photos and recollections that have been created.

 The storage only stores the photo that have been color in the storage.
 Have a suitable temperature to store the photos because the photographic

is the flimsiest materials and easy to be fragmented.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 1
3 Air Cond 4
4 Cabinet 34
5 Stack 1

95 | P a g e

10. Computer Record Storage

Function:

 The function of this computer record storage is to store all the data in
the system.

NO EQUIPMENT QUANTITY
1 Door 6
2 Humidifier 1
3 Air Cond 7
4 Cabinet 34
5 Stack 1

96 | P a g e

7.4 Processing area
1) Receiving room

Functions:

 Room that keep all records that are arrive into the archive.
 Room that receive all material from the loading dock.

NO EQUIPMENT QUANTITY
1 Door 1
2 Chair 9
3 Table 3
4 Computer 1
5 Rack 9
6 Air-Conditioner 3
7 Loading Dock 2

97 | P a g e

2) Triage room

Function:

 A temporary storage area for incoming material.
 The room that prevent the insects or mold spread away.

NO EQUIPMENT QUANTITY
1 Door 1
2 Chair 7
3 Table 3
4 Sink 1
5 Dustbin 1
6 Air-Conditioner 11
7 Table Lamp 1
8 Rack 1

98 | P a g e

3) Dirty room

Function:

 A space with negative air pressure.
 Place where material known to be contaminated are placed as quickly as possible.

NO EQUIPMENT QUANTITY
1 Door 2
2 Table 1
3 Chair 4
4 Rack 1
5 Sink 1
6 Dustbin 1
7 Air-Conditioner 1

99 | P a g e

4) Work room

Function:
 The room used to fully clean contaminated materials before it placed to processing area.

NO EQUIPMENT QUANTITY
1 Door 2
2 Table 4
3 Chair 12
4 Air-Conditioner 4
5 Dustbin 3
6 Sink 3
7 Rack 3

100 | P a g e