Falmouth International Sea Shanty Festival 2015 ...

Falmouth International Sea Shanty Festival 2015.
Saturday 13th to Sunday 14th June 2015
Trading Invite and Booking Form

Dear Sir/Madam,

We are delighted to be able to invite you to trade at this year’s Falmouth International Sea Shanty
Festival, taking place on Events Square, Falmouth on Saturday 13th to Sunday 14th June 2015. Shanty
bands and singers from all over the UK and continent converge on Falmouth bringing a huge
diversity of shanties performed on stages throughout the town. In addition to bands performing
each day and evening, the opening and closing ceremonies are also held on Events Square

Layout

The layout will be the same as in previous years. There will be a large marquee hosting an arts,
crafts and local produce market, a bar, an area for caterers within the marquee as well as some
space outside and a large outdoor stage.

Entertainment
Live entertainment will continue throughout the day on both the Saturday and Sunday.

Trading times

Saturday 13th June : 10am - 5pm (arts, crafts & produce traders in marquee)
10am - 11pm (caterers)

Sunday 14th June : 10am - 5pm (arts, crafts & produce traders in marquee)
10am - 6pm (caterers)

Booking instructions:
In order to secure your booking please send the following to Nicky Adair, either via email or by post
(email and postal address stated at the bottom of the booking form).

 Completed booking form.

 50% deposit payment via cheque or bacs.

 Up to date risk assessment.

 Copy of your insurance. Please note that if you have already sent a current copy for any
other Falmouth Festivals then we will not require it as we will already have it on file.

 Any special requests - See booking form.

Trading Space Request Form

Name of Company/Organisation: ___________________________________________________

Description of Goods or Service: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

Contact Name: ___________________________________________________

Contact Numbers Tele: ___________________________________________________

Mob: ___________________________________________________

` Email: ___________________________________________________

Web: ___________________________________________________

Pitch Type Cost per pitch Qty

for whole event ___
___
Catering pitch - 3m x 3m: £300.00 ___ £_________
£_________
Arts, craft & food produce (No hot food), 2m x 2m £110.00 £_________

Extra meter frontage for arts, crafts & food produce: £55.00

Equipment Hire

Table £6.00 ____ £_________

Chair £2.00 ____ £_________

Subtotal (1) £_______

Special pitch requests (eg: wall, centre aisle, corner etc…). Please state if you

have a preference and do not assume that we are aware of such preferences. Such requests
are subject to availability and we will always do our best to accommodate you:

_______________________________________________________________

Electrical requirements

Costs of electrical requirements to be added to stand cost. Electrical Supply:

Supply size Outlets Qty Cost Sub-total

0w -1500w 1 x 13amp ___ £15.00 £

1500w-3200w 2 x 13amp ___ £30.00 £

3200w-4000w 3 x 13amp ___ £45.00 £

4000w-8000w 32amp C-form/
10 x 13amp ___ £100.0
£

8000w TBA POA £

16amp Van hook up ___ £50.00 £

Sub-total £_________ (2)

Type of Equipment Qty Wattage

_________________________ ______ _____________

_________________________ ______ _____________

_________________________ ______ _____________

_________________________ ______ _____________

________________________ ______ _____________

Total Wattage: _____________

Please Note: - P.A.T. test certificates will be required on site for all equipment supplied by you or
supplied to you. (No P.A.T Test you will not be able to use that piece of equipment)

* Equipment not listed above cannot be used.

Total (subtotal 1 +2) = £ __________

50% Deposit £___________bacs/cheque. Delete as appropriate
*If paying via bacs please state reference used: F&C_ _ _ _ _ _ _ _ _

Payment method:

All deposits need to be in by the 15th May 2015 to secure your booking, either:

By bacs - Please email me your booking form and pay your 50% deposit into the account below
starting your reference with: FR, followed by your reference name.

Eg: FR bobspastys

or FR Mr B Smith.

*As you can imagine it is very difficult to track a bacs payment if it is referenced with a name that
does not obviously associate you with your business, so please remember to inform me what the
reference used is, whether it is your name or your business name, just let me know.

Bank details for bacs payments:

Barclays Bank
Sort code: 20-87-94
Account number: 63455181

By cheque - a 50% deposit must be sent in with your booking form and this will be banked. Please
make cheques payable to: Falmouth Festivals Ltd
The remaining 50% balance will be required by no later than the 29th May, once you receive your
final invoice.

This balance must be cleared before the event. We will then be in a position to issue you with our
joining instructions, detailing onsite details and arrival information.
Please note that in order to maintain a fair balance of participation we have the right to refuse
applications. On the rare occasion that this occurs, you will be contacted and your deposit will be
returned. Please send booking forms and cheques to:
Nicky Adair
Falmouth Festivals
3 Peverell Road
Porthleven
Helston
TR13 9DH
If you have any queries please call Nicky on 07967 308470 OR [email protected]
We look forward to receiving your completed paperwork and welcoming you to what we’re sure will
be another successful event,

Yours faithfully

The Falmouth Festivals team