2021-2022 Director Handbook

2021-2022
Director Handbook

Oklahoma Venture Forum Tel: 405.604.4775 / Cell: 405.410.6259
PO Box 1701, OKC, OK, 73101
Email: [email protected]
Website: WWW.OVF.ORG

TABLE OF CONTENTS

OVF HISTORY _________________________________________________ 3
OVF EVENTS __________________________________________________ 4

Membership Kickoff _______________________________________________________ 4
Power Lunches - University of Oklahoma PHF Conference Center (Hybrid) ___________ 4
OVF After Hours Pitch Events (Hybrid) ________________________________________ 4
Innovation District and OVF Cross-Over Event (Hybrid)____________________________4
OVF Awards Event (Hybrid)_________________________________________________ 4
bylaw HIGHLIGHTS______________________________________________ 5
OVF BOARD OF DIRECTORS DUTIES______________________________ 6
EXECUTIVE DIRECTOR TASKS___________________________________ 7
MEETING DATES _______________________________________________ 8
EXECUTIVE COMMITTEE DATES__________________________________ 9
SPONSORSHIPS ______________________________________________ 10
Annual Award Luncheon __________________________________________________ 10
OVF After Hours_________________________________________________________ 10
Newsletter Options_______________________________________________________ 10
Dessert Sponsor ________________________________________________________ 10
SOCIAL MEDIA AND COMMUNICATIONS __________________________ 11
Accounts ______________________________________________________________ 11
Facebook Events ________________________________________________________ 11
Newsletter _____________________________________________________________ 11
Podcasts & Video Interviews _______________________________________________ 11
Inviting is Promoting______________________________________________________ 11
RECRUITING SPEAKERS _______________________________________ 12
Power Lunch Dates ______________________________________________________ 12
Innovation District & OVF Crossover Event ____________________________________ 12
OVF After Hours_________________________________________________________ 12
2022 OVF Awards _______________________________________________________ 12
BOARD OF DIRECTORS ________________________________________ 13
DIRECTORS ___________________________________________________________ 13
EXECUTIVE COMMITTEE ________________________________________________ 13

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OVF HISTORY

In the mid 1980’s, when the Greater OKC Chamber of Commerce and other
leaders in the state resolved to diversify the area’s industrial base and create
organizations that could facilitate growth of new and existing businesses, the
Oklahoma Venture Forum was launched.

Today, OVF is a non-profit organization providing entrepreneurs and growing
ventures in Oklahoma access to capital and management development through
education, networking, and other resources. OVF’s membership is a diverse
network of venture capital firms, private investors, banks, non-bank lenders,
attorneys, accountants, business consultants, economic development
representatives, universities, incubators, and entrepreneurs committed to
fostering new and existing business ventures and the commercialization of new
ideas and technologies in Oklahoma.

Throughout the year, the OVF provides opportunities for the exchange of
information and ideas at the Power Lunch and OVF After Hours events. These
events feature informative speakers discussing current issues and experiences
in launching new and existing industries in Oklahoma. In addition, OVF events
highlight selected business seeking capital investment. These events are
tailored to the investment and entrepreneurial communities and encourage an
environment for growth in our state.

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OVF EVENTS

MEMBERSHIP KICKOFF

August 19th, 2021
All OVF Directors are strongly encouraged to participate in the membership drive and to invite a
potential new member. Members will talk about the importance of OVF membership, and the
chairman will discuss each member level and its benefits.

POWER LUNCHES

University of Oklahoma PHF Conference Center (Hybrid)
Power Lunches occur on the second Wednesday of September through April and the OVF
Awards luncheon in May. Each Power Lunch event will feature a main speaker, a pitch presenter,
a networking break-out. These events will be streaming via Zoom.

INNOVATION DISTRICT AND OVF CROSS-OVER EVENT

Two event dates October 12th, and October 21st (Hybrid)
October 12th will be an Innovation District Happy Hour featuring OVF. The October 21st event will
be an OVF After Hours Pitch Event Hosted and Sponsored by Innovation District.

OVF AFTER HOURS PITCH EVENTS

OVF will offer 3 OVF After Hours Pitch events each session (Hybrid).
After Hours events start at 5:30 pm and end around 7:00 pm. These events offer networking
opportunities and elevator pitch pre-views from several founders. OVF After Hours are sponsored
and will offer a special guests’ presentation. Elevator pitches will be streamed via Zoom for those
unable to attend.

OVF AWARDS EVENT

Oklahoma History Center, May 18th, 2022 (Hybrid)
The awards event includes the Venture of the Year, Most Promising New Venture, and the Award
for Economic Impact. Recognizing new, and promising ventures and economic impact is
important to fulfilling the OVF mission.

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BYLAW HIGHLIGHTS

PURPOSES
SECTION 1. The general purposes of this corporation (the “Forum”) will be to encourage the
development and growth of venture activities, including:

a. Providing the means for investors, entrepreneurs, and others to exchange experiences
and opinions through discussions and studies of all the aspects and functions of
venture investing and the development and growth of new and existing businesses.

b. Promoting venture investing and educating members and the public and governmental
authorities in the advancement, improvement and uses of venture capital.

c. Encouraging the formation of investment groups to fund ventures in Oklahoma.
d. Encouraging economic opportunity and growth in Oklahoma through a more complete

utilization of Oklahoma's resources.
e. Undertaking any other functions consistent with these Bylaws that will further advance

the usefulness of this organization to its members, to businesses in Oklahoma and to
the general public.

OFFICERS AND DUTIES
SECTION 1. The officers of the Forum will be a Chairman, Chairman Elect, such Vice
Presidents as the Board may appoint, a Treasurer, a Secretary, and such other Officers as
the Board may from time to time establish with such rights and duties as are specified by the
Board.
SECTION 2. The Officers of the Forum will be appointed annually by the Board and will hold
office for one year (from July 1 through June 30) or until their successors are chosen and
qualified. The Chairman will present a slate of officers to the Board for approval prior to June
30 of each year.
SECTION 3. The Chairman will be the chief appointed official of the Forum and will preside
at all its meetings. Prior to 2008, this office was designated "President."
SECTION 4. Chair-Elect. The Chair-Elect will serve as assistant to the Chairman. In the
absence of the Chairman, the Chair-Elect will act in the Chairman's stead. Upon completion
of his/her term, the Chair-Elect will succeed to the Office of the Chairman.
SECTION 5. The Vice Presidents will have such duties as may be assigned by the
Chairman.
SECTION 6. The Treasurer will be responsible for maintaining the financial records of all
funds of the Forum and the membership records; and will be responsible for the collection of
dues and other receipts of the Forum; and will also be authorized to sign checks on behalf of
the Forum for those expenditures duly authorized by the Board or Forum.
SECTION 7. The Secretary will be responsible for maintaining minutes of all business
meetings of the officers or membership and for all notices to members.

BOARD OF DIRECTORS
SECTION 1. The Board will have supervision, control and direction of the affairs of the
Forum, its committees and publications, will determine its policies or changes therein, and will
actively pursue its objectives and supervise the disbursement of its funds. The Board may
adopt such rules and regulations for the conduct of its business as the Board deems
advisable.

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OVF BOARD OF DIRECTOR DUTIES

OVF board terms start August 1st and end May 31st.
As an OVF Director, you are responsible for:

o Exercising due care in your service
o Being reasonably informed and prepared
o Devoting enough time to the office and regularly attending meetings
o Inquiring when needed and being candid in discussion
• Avoiding conflicts of interest (and disclosing a conflict if it arises)
• Maintaining confidentiality

You will be expected to help identify and secure:
• Sponsors
• Speakers
• New members

Your work will also include:
• Reading agendas prior to each meeting
• Mastering the website and/or phone app
• Registering for events that you will attend
• Sharing social media & communications
• Inviting guests to OVF events
• Welcoming guests at events
• Attending the membership drive with a potential member
• Reaching out to members who have not renewed

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EXECUTIVE DIRECTOR TASKS

Communication and Outreach:

• Design sponsor packages that support and sustain OVF programs and activities
• Initiate and respond to correspondence from Members and Board of Directors
• Maintain membership database and prepare annual membership handbooks
• Collaborate with web host to maintain OVF website: www.ovf.org
• Function as the Webmaster and Tech Support for members and guests
• Develop, maintain, and deploy the OVF communications (press releases, email,

newsletter, event announcements on social media)
• Coordinate with The Golding Group for Pod Cast/Video sessions
• Coordinate with news writer for speaker articles and images

Events:

• Plan and administer monthly Power Lunch (8)
• Plan and administer OVF After Hours (3)
• Plan and administer Membership Drive event (1)
• Plan and administer OVF Awards event (1), including coordination of Selection

Committee meetings
• Coordinate with speakers, pitch presenters and sponsors
• Coordinate speaker gifts and recognition pieces
• Function as point of contact for all OVF vendors

Board of Directors and Committees:

• Prepare agenda, and other supporting materials for Executive Committee meetings
and Board of Directors meetings

• Organize committee meetings, coordinate/execute committee directives and promote
and encourage subcommittee action

Financial:

• Maintain books and documentation for all revenues and expenses; invoice and collect
all accounts receivable, and remit all accounts payable

• Work with the Treasurer to prepare annual operating budget, prepare monthly financial
statements and reconcile bank accounts

• Submit fiscal year end reports to vendor for tax return preparation

General:

• Maintain dedicated phone line for the organization
• Secure director’s and officer’s policy and general commercial insurance policy
• Other duties as determined to ensure the success of the organization.

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MEETING DATES

BOARD OF DIRECTOR MEETINGS

Hybrid

PHFCC after Power Lunches
The full board will meet three times per session. For these meetings it is
necessary for you to read through the full agenda prior to the meeting and
attend with ideas, solutions, or questions. If you have items that you wish for
the board to address, please make sure to send them to Ché by Friday prior to
the meeting.

• Strategy Meeting

June 2021

• August 11th, 2021

1:10 pm- 2:10 pm

• November 10th, 2021

1:10 pm-2:10 pm

• February 9th, 2022

1:10 pm-2:10 pm

• May 18th, 2022

*Awards Event

The Board of Director’s meeting is focused on major decisions about the organization and to
inform the board of the progress made by the Executive Committee, including updates on
secured sponsorships, speakers who have been confirmed and to discuss forward moving
ideas. When board members commit to reading the agendas and minutes prior to gathering,
more time is dedicated to advancing ideas.

You should always accept or decline the invites to these meetings so that we can keep track
of attendance.

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EXECUTIVE COMITTEE MEETINGS

Hybrid

PHFCC after Power Lunches
The Executive Committee will meet six times each session. For these meetings
it is necessary for you to read through the full agenda prior to the meeting and
arrive with ideas, solutions, or questions. If you have items that you wish for
the Executive Committee to address, please make sure to send them to Che’
by Friday prior to the meeting. Please bring your own copy of the agenda to
each meeting.

• September 8th, 2021
• October 13th, 2021
• December 8th, 2021
• January 12th, 2022
• March 9th, 2022
• April 13th, 2022

This meeting is dedicated to fine tuning ideas, confirm speakers and sponsors, and to propel
action items decided by the board. When committee members commit to reading the
agendas and minutes prior to gathering, more time is dedicated to advancing ideas.

You should always rsvp the invites to these meetings so that we can keep track of
attendance.

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SPONSORSHIPS

Annual Award Luncheon

• Event Sponsorship $10,000.00
o This sponsor will share in all marketing and event publications, Including social
media and print.
o Title sponsor will have table for 8 reserved at the event.
o Title sponsor will have a few minutes to speak about their organization.
o Title sponsor will share in the announcement of special guests.

• Recognition Sponsorships $2,000.00 each, there are 3 categories.
o Award for Economic Impact
o Venture of the Year
o Most Promising New Venture
▪ These sponsors will be recognized at the event, on social media.
▪ Sponsors will have a table of 8 at the event.
▪ Sponsor’s name will be on all awards in this category
▪ Sponsors will participate in presenting awards

• Table Sponsorship $1,200.00 (4-6)
o These sponsors will be recognized at the event
o These sponsors will be recognized in print materials
o Sponsors will have a table of 8 at the event.

OVF After Hours

• Single Sponsor $1000.00

Newsletter Options

• Full Session Sponsor - 10 ads (350 x 150pxl, and often larger) $2000.00
• Single Ad Sponsor – (350 x 150pxl) $200.00

Dessert Sponsor

• There are 8 Dessert Sponsorships available $150.00 each.
• These sponsors will be recognized prior to and during Power Lunches.

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SOCIAL MEDIA AND COMMUNICATIONS

Accounts

Facebook Events Podcasts & Video Interviews

When you see OVF events in your news feed OVF interviews each speaker and pitch
please click “interested” or “going”. This helps presenter prior to the Power Lunch and makes
us gain exposure. those interviews available through iTunes,
Spotify, and YouTube.
Newsletter
Inviting is Promoting
Monthly newsletters highlight main speakers,
pitch presenters, OVF members, and Most people do not attend events for
sponsors. It also contains links to register for organizations they are not a member of
events and OVF calendars. without an invitation. Our new members are
waiting for your invitation.

“…communication Our communication efforts provide support for
efforts provide support your invitations to OVF guests. Marketing,
for your invitations to social media and communications make no
OVF guests.” impact without the invitation to close the loop.
Use the YouTube videos and newsletter
articles to show potential members the value
of OVF membership.

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RECRUITING SPEAKERS

Power Lunch Dates

• September 8th, 2021
• October 13th, 2021
• November 10th, 2021
• December 8th, 2021
• January 12th, 2022
• February 9th, 2022
• March 9th, 2022
• April 13th, 2022

Each Power Lunch highlights a Main Speaker –
Main Speaker is categorized as a successful business owner who has knowledge of an
industry or an interesting experience to share with our members and guests.

Each Power Lunch will highlight a Pitch Presenter –
Pitch Presenters will still be in the funding or beginning stages. They are visiting with OVF
members to share information about their venture and to reach potential investors.

Innovation District & OVF Crossover Event

• October 12th, 2021
• October 21st, 2021

OVF After Hours

• October 21st, 2021
• December 16th, 2021
• February 17th, 2022

2022 OVF Awards

• May 18th, 2022

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BOARD OF DIRECTORS

DIRECTORS

Ryan Butts Chestnut Street Advisors [email protected] (405) 384-5138
Ryan Cargill i2E, Inc.
Steve Davis Insperity [email protected] 1-800-337-6822
James Denton Arledge & Associates, PC
Alice Frentz Churchill Consulting Group [email protected] (405) 968-4306
Dia Ghosh Ada Jobs Foundation
Alex Lobodiak True North Ventures, LLC [email protected] (405) 348-0615
Andrew Pollock OU Office of Technology Development
Jim Stengle [email protected] (207) 251-6363
Thomas Vaught Victory Real Estate
Aaron Webster Cameron Ventures [email protected] (580) 340-3621
Daniel Will OSU Research Foundation
[email protected] (918) 521-2983

[email protected] (405) 325-3800

[email protected]

[email protected] (405) 850-6556

[email protected] (405) 416-8900

[email protected] (405) 744-4156

EXECUTIVE COMMITTEE

Gary Derrick Derrick & Briggs, LLP [email protected] (405) 235-1900
Henry Dumas Moore Norman Technology Center [email protected] (405) 809-3552
Cody Dupler CenterPoint Energy [email protected] (580) 250-5449
Kyle Golding The Golding Group [email protected] (405) 361-4927
Kitt Letcher BBB Central OK [email protected] (405) 772-7462
Jennifer McGrail Francis Tuttle Technology Center [email protected] (405) 717-4947
Brad Rickelman Meridian Technology Center [email protected] (405) 377-2220
Gary Rosenhamer INSURICA [email protected]
Jim Salmons BKD CPAs & Advisors [email protected] (405) 218-4799
Danny Slusarchuk Standards IT, LLC [email protected] 1-800-717-2601

EXECUTIVE DIRECTOR

Ché Loessberg Oklahoma Venture Forum [email protected] (405) 410-6259

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