Magazine

Assistance Booklet

What is Workday?

Workday is a cloud-based human resource management software system that unifies a wide range of HR functionality
into a single system. The software provides benefits, talent management, payroll, compensation, workforce planning
and recruiting.
Features

Workday Human Resource Management helps you effectively manage the full worker lifecycle in one, intuitive system.

Modify organizational structures and analyze your workforce using flexible organization management.

Empower business users to configure, manage, and optimize their own business processes.

Provide employees, managers, and executives with a consistent, engaging, and social experience across all devices.

Manage your entire workforce and ensure global consistency.

Yes it works on mobile devices too!!

Workday is cloud-based solution that also runs on iOS and Android mobile plat-
forms*.

*Your mobile device must be registered with the Pfizer Mobile Device Management
service as part of the Pfizer Bring Your Own Mobile Device (BYOMD) program

What Can You See and Do in Workday on Any Pfizer Supported

device?

You can see:

 Your own: personal data, compensation details, talent and performance information

 Your team’s: compensation, talent and performance information
You can do:

 Initiate and approve HR transactions for your colleagues, such as create job requisitions for open positions on
your team

 View reports to help you manage your organization (such as My Org Chart, Headcount Report, Anniversaries and
Birthdays, and View Open Position Reports)

Tips for Managers in Workday

Plan Ahead for Your Transactions!
Managers should be thoughtful in planning ahead to allow time for transactions to be approved, as
there may be several levels of approvals required in Workday

Approval Accountability
If you have a To Do item in your inbox that requires your review and/or approval, you should take
action within the 3 days. If you do not, you will receive a reminder to your Workday and Outlook
inboxes. On the 5th day, a reminder will be sent to your manager

Delegate Tasks in Workday
If you are going on an extended leave or holiday, you should delegate your tasks to a peer or super-
visor in Workday. It is important to remember the person you are delegating tasks to will have ac-
cess to confidential information and will need to have the appropriate knowledge and capabilities to
transact on your behalf. For additional considerations and instructions, refer to the Delegation Global
Job Aid on HR On Demand

Check the Status of a Transaction
Click on Actions next to the transaction name. Select Business Process and then click View Remain-
ing Process. This will show all of the outstanding steps, and the person responsible for completing
the actions

Find Your Company Code and Cost Center in Workday
You can view your own company code and cost center in Workday on your profile (click on the cloud
icon on the upper right hand corner of the homepage). On the profile, click on the Job tab, then the
Organizations tab – here you will see all of your organizational details. If you need to add a new
cost center, please contact HR

Open Positions on Your Workday Org Chart
If you have an open position reporting into your supervisory organization, the position on your or-
ganizational chart will appear with your name by default. Your name will appear as reporting into
yourself until the position is filled.

What Managers can do? What Colleagues can do?

 Create Job Requisitions & Positions  Update Personal Information (Name, Address,
 On boarding Educational Qualification etc)
 Manage Probation Period
 Review Team member goals & IDP’s  Apply for Internal Job Postings
 Request Feedback from colleagues  Refer a Candidate
 Request Compensation Change (Eg Promotion,  Onboarding Task
 Create and update Goals & IDP’s
Transfer etc)  Request Feedback from colleagues
 Request One Time Payment (Eg Bonus)
 Transfer (Interdepartmental or Site)
 Disciplinary Action
 Title Change
 Manage Performance Improvement Plan
 Task Delegation
 Talent Calibration (Six Box Grid)
 View Talent Profile of Team Members

Exploring the Workday

Personal Information Worklet

In personal Information Worklet, we can view and update Contact Information, Personal
Information, Passport and Visa etc.

Benefits Worklet
In Benefits Worklet , we can view our dependents

Performance Worklet

In Performance Worklet, we can view our goals, feedbacks and
reviews etc.
We can get feedback on self, we can initiate Development Plan

Career Worklet

In Career Worklet, we refer candidates, initiate Development Plan
We can Find Jobs, View Referrals, View Job History etc.

My Team Worklet

In My Team Worklet, we can view the Organizational Charts and Organization Directory etc.
Managers can initiate Transfer, Promotion Job Change, Business Title Change, Termination etc.

Hiring Worklet

In Hiring Worklet, we can view Open Job Requisitions, Interview Results etc.
Managers can create Job Requisitions, close Job Requisitions, Freeze Positions etc.

Birthday Worklet
In Birthday Worklet, we can view upcoming birthdays of our teammates.

Anniversary Worklet
In Anniversary Worklet, we can view upcoming anniversary of our teammates.

Talent Worklet
In Talent Worklet, we can view Calibration Status, Colleague Talents, Succession Profiles and
Plans etc.

Team Performance Worklet
In Team Performance, we can view Development Items, Goals, Feedback, Review etc.,

Dashboards Worklet
In Dashboards, we can view Calibration, Executive Workforce Scorecard, Manager Reports, Re-
cruiting, Team Performance, etc.,

Reports Worklet
In Reports, we can view about ourselves, active colleagues, add emergency contact, addresses
etc.,
We can Schedule a report, can process monitor and background processes. We can View all
membership rules, religions, worker time off, authorities, average base pay etc.,

Favorites Worklet
In Favorites Worklet, We can View my team development items and goals, merit process – col-
league details etc., We can also manage our favorites by custom

Inbox Worklet
In Inbox Worklet, We can view our messages

Processes Awaiting Me Worklet
In Processes Awaiting Me, We can see the processes that are awaiting.

Glossary of Icons Export to Excel If this symbol is located at
the top of the page, all content will be ex-
Work day Icon [Home] The icon at the top of ported; if this symbol is located on a section
the screen that will bring you back to your of a page, only that section will be exported.
default landing page. Print
Search Box Allows you to quickly search for Required This symbol (asterisk) indicated
tasks, employees, organizations and reports. that a value is required for a field; you will
Related A ction Use to initiate worker relat ed not be allowed to c ontinue unless all fields
transactions. Can also be used to pop-out a marked with this symbol have a value.
menu. Inbox Contains items that require your at-
Settings Used to access configuration/ tention; example shows an Inbox with 1
additional options on a specific screen. items.
Launch Launches tasks in the inbox that Time (Work let) Used to enter your time as
require full page viewing/editing. well as view your calendar.
A dd Various ways throughout the system to Personal Information (Work let) Used to
add an additional row or value. change and view your personal information
Delete Click to del ete a r ow or value. such as name, email address, address, legal
Change Changes a previously-select ed value. and preferred name and emergency con-
Undo tacts.
Enter Information Click to enter information Benefits (Work let) Used to change and view
in the field. your benefits such as health insurance and
Prompt A list of values that are valid for a retirement contributions.
field. Pay (Work let) Used to view your current and
Calendar-Opens a calendar to assist you in previous Workday-processed pay slips, view
selecting a date. and update your withholding elections, and
Process Successfully Completed view and update your direct deposit
Process Canceled Indicates a business process (payment elections) information
has been canceled. Fav orites (Work let) Used to access the fre-
Process Complete Process was successfully quently-used Workday transactions that you
completed. have added to your favorites.
Expand This symbol will point to the right Dashboards (Work let) takes managers and
when a section has not been expanded and supervisors to management reports and ac-
down when an area is expanded; if you click tions.
on the symbol while it is pointing down it Reports The Reports worklet takes you to
will condense an expanded area. standard Workday reports or any custom
Filter Click to narrow the data results based reports that are designed by us
on selected criteria. Directory (Work let) Used to view your co-
Refresh Use to refresh the page or data. workers as well as information regarding
your organization.

Why Workday?
Workday was selected based on functionality, usability, and ability to meeting business requirements. Because it is
a cloud solution, it is easier, quicker, easy to implement and operate than traditional enterprise systems.
Is Workday easy to use?
Yes. Workday is very user-friendly and resembles most consumer websites, which makes it easy to use for everyone.
When will be the system ready to use?
The go live date for workday is 6 June 2017.
How are my day-to-day tasks impacted by the implementation of Workday?
The goal of this initiative is to streamline processes and procedures, provide actionable data at your fingertips . The
implementation of Workday facilitates access to information, streamlines processes, and facilitates effective, efficient
decision making.
What does Workday helpme to do?
Workday will help manage HR process such as hiring, promotion, change information such as home address, phone,
mobile phone, email, emergency contact and any other human resources related actions.
Where do I begin in workday?
You will begin using workday on HRoD home page. From this page you can navigate to workday and can access in-
formation quickly using the worklets provided.
Will I be able to use a Mac? Is Workday Mobile? Will Workday work with any browser?
Yes, you can access Workday from a PC or Mac, tablet, or a mobile device. Most current browsers Android and iOS!
will support Workday. You will be able to view your information and make changes to your information at any place

What is the difference between INBOX and Notification Box?
The workday inbox is where you will find items that require your attention and action, like an approval. Notifica-
tions inform you of something that occurred in a process of which you are a part, and are sent for your infor-
mation only.
Will I need to contact HR to change my personal information?
No - Employees can update their personal information as needed in Workday.
How will the attendance get monitored in workday?
We will continue using Kronos as our official time keeping system, all the transaction such as leave management,
workhours on the HRoD(HR on demand page)
How do I view my Payslips and compensation details?
The employees will continue to use my hospira for compensation and payslips.the link for the same will be availa-
ble on HRoD (HR on demand) page.
As an employee, how do I navigate the home page to find the information I need?
The home page is workday’s one stop shop for employee self-service and information. The home page is orga-
nized as a series of icons called worklets. The home page is pre-set with the most useful employee self-service
tasks. Click on the icon to reveal the tasks:
 Personal information- to view or change contact information or other personal information selected this work-

let.
 Performance-to view or change your performance goals,and to view your performance reviews, select this

worklet.

As a manager, how do I navigate the home page to find what I need?
The page is organized with employee self-service topics as well as manager topics. Manager topics provide infor-
mation about the employees that report to managers organization. The worklets include:
 My Team- Information for direct reports, Org chart are available from this worklet.
 Team Performance-to view and manage employee performance goal, view annual performance reviews, and

get feed back about an employees performance.
What can other people see about me in Workday?
Other Workday users can see basic directory information about you such as your title, the organization you be-
long to, where your office is located, and your contact information. Personal information such as DOB.
How is workday used to process the transfer of an employee within department or one department
to another?
The manager who is transferring the employee out will initiate a transfer by using MY TEAM worklet in Workday.
The HR will then process changes associated with cost center.
How do I find help in workday?
There is a dedicated HR call center where the employees can contact, the following are the ways to connect :
 Through toll free number
 Through Chat
 Through Email
 Detailed step by step document is available.