Impilo Yabantu User Manual

REPORT


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Impilo Yabantu







User Manual

ROYAL HASKONINGDHV (PTY) LTD






19 Park Lane


3 Floor The Boulevard Umhlanga
rd

Umhlanga Rocks

4319


Transport & Planning

Reg No. 1966/001916/07






+27(0)87 3506660

[email protected]


Royalhaskoningdhv.com
































Disclaimer


No part of these specifications/printed matter may be reproduced and/or published by print,

photocopy, microfilm or by any other means, without the prior written permission of Royal SIMS

HaskoningDHV (Pty) Ltd; nor may they be used, without such permission, for any purposes

other than that for which they were produced. Royal HaskoningDHV (Pty) Ltd accepts no
responsibility or liability for these specifications/printed matter to any party other than the impilo yabantu

persons by whom it was commissioned and as concluded under that Appointment. The

integrated QHSE management system of Royal HaskoningDHV (Pty) Ltd has been certified in

accordance with ISO 9001:2015, ISO 14001:2015 and OHSAS 18001:2007.

Introduction













































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Impilo Yabantu

Introduction







This manual is written for the end-user of the Impilo Yabantu


portal, designed as a reference guide to get the user up-to-


speed with the procedures followed in the system








Access the portal:












To gain access to the impilo Yabantu In the address bar of your internet The landing page will have basic



Portal, you can use a web browser browser, type in the address URL of the information about Impilo Yabantu, its

Of your choice SIMS portal : projects, its partner Royal


HaskoningDHV as well as details on
http://impiloyabantu.za-sims.co.za/
how to communicate with Impilo

Yabantu
And then press enter on your keyboard.


The ZA-SIMS hosted Impilo Yabantu

website will be loaded
















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Home : Reloads the home\ Landing Page





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impilo yabantu

Impilo Yabantu Services is a newly established company that is a subsidiary of Amanz’abantu Services. It was established to focus
on Operation & Maintenance problems in the Water & Sanitation sector using Social Franchising as a model to implement these

services.



The Company was formed in 2009, specifically for undertaking the Butterworth Water & Sanitation Pilot Project which would
service 400 schools in the Butterworth educational district.



As a result of its successful Pilot project Impilo Yabantu now has an entire operational structure with the necessary procedures,
which is able to service institutional and household sanitation facilities.



Impilo Yabantu Services has a 73% ownership by historically disadvantaged firms and individuals. Impilo Yabantu’ s mission is to
provide affordable and sustainable municipal services, in partnership with Government Departments and Municipalities, to peri-

urban, rural and developing communities, and is committed to:



• A partnership approach with Government
• The development of Local Government on the management of municipal services
• The development of SMME’s or Social Franchisees in Operation & Maintenance of Water & Sanitation programs

• Embodying corporate citizenship & social responsibility in the communities served
• The provision of sustainable and affordable services to all communities

• Recognising women and people empowerment in entrepreneurial development
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• Preservation of the environment
• The provision of quality and appropriate solutions





impilo yabantu

About : This will load a page with detailed

information about Impilo Yabantu and what


they do







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Catalog : This will load a page with list of

pictures used as part of the order Catalog


for all the orders and repairs







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Contact : This will load a page with a form you can


fill out if and when you want to contact the system

developer partners of Impilo Yabantu, Royal


HaskoningDHV



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You will see an additional menu item, Tools. This menu item will

have a drop drown list with all the tools configured for the
Sign In : This will load the portal login page where Once you have successfully logged in, you will see a
particular user account you are logged in with. What tool you are
you can use your assigned username and password message welcoming you onto the system
able to access will be controlled by the level of access given to

your user account.

































































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• You will also be able to see your user name at the top right-hand corner of the


menu list.



• To sign or log out of the portal, click on your username displayed on the top


right-hand corner of the menu list and select Log Out from the dropdown list

presented.


























































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Impilo Yabantu Portal













































REPORT


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Impilo Yabantu

To view the Impilo Yabantu




dashboard, click onthe Dashboard



menu item.










• The Dashboard is made up of




oFilter display Dashboard



counters




oAssessment Submission bar



graph




oSchool List Filter




oFieldworker Submission bar



graph




oStatus pie graph








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DASHBOARD

The Filters bar shows the options



currently selected as filters for the



dashboard data. You can clear or




reset the filter options by clicking



on the Clear button

































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FILTER DISPLAY

• The Dashboard counter displays



▪ Total Submissions To Date: Showing the total



number of assessments submitted to date



▪ Total Schools To Date: Showing the total



number of schools assessed to date



▪ Total Franchisees To Date: Shows the total



number of Franchisees that have made a


submission the date.



▪ Project Duration Days: The total number of



days the project has been running.



▪ Avg Surveying Time Minutes: Shows the



average time it takes to do an assessment in


minutes.




▪ Last Submision Date: Show the date and time


the last submission was made.




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DASHBOARD COUNTERS

• Shows a line graph representing the number



of submissions made by a Franchisee in a



month over the past 12 months, colour



coded per Franchisee.





































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ASSESSMENT SUBMISSION




GRAPH

• The Fieldworker Graph shows the


fieldworker’s name and the number of



submissions they have made in respect to the


School List filter options.




• You are also able to use the Fieldworker


Graph to filter the dashboard. By clicking on a


fieldworker’s name, the dashboard will display



all the schools assessed and submitted by


that fieldworker. The Dashboard Counters



will also show totals in respect to the data


submitted by that fieldworker.




















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FIELDWORKER impilo yabantu




SUBMISSION GRAPH

• The Status Graph displays the total




number of submitted assessments,




based on the filters selected.






































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STATUS GRAPH

• To view the school’s data, you click




on the School Data menu item



under Tools.





































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SCHOOL DATA

• To view the school’s data, you click




on the School Data menu item




under Tools.




















• The Impilo Yabantu Schools List and the




school’s detailed data page will be




loaded


















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SCHOOL DATA

School Filter drop down




• The School Filter drop down list




allows you to select the type of





assessment done (General,




Enrolment, Ablution, Water Supply





and Claims) and filters the School




List based on the criteria selected.




See below






















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NAVIGATING THROUGH




SCHOOL DATA

Search





• You can use the search text field to type


in the name of a school and search for a



particular school to reduce the number


of items returned in the list. By typing the



first two or three letters, the list will be


filtered to match any school names with



that combination of letters, the more


letter you include in your search phrase,


the more accurate you result will be. See



below







• The Ticks in the green boxes indicate



which assessments have been submitted


for a school.

















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NAVIGATING THROUGH




SCHOOL DATA

Previous and Next Buttons
























• The previous and next buttons allow you


to page through the School List,



depending on the number of schools















































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NAVIGATING THROUGH




SCHOOL DATA

• By clicking on a school name in you will be able to view



details of the assessments for the selected school on the right-hand


panel.




• There are five different tabs which display submitted school data



1. General




2. Enrolment



3. Ablution




4. Water Supply



5. Claims




























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Schools Detailed Info

General tab








• The General tab shows the selected school’s general


information which includes information on the


assessors and the number of times the information


has been reviewed and edited. This list of assessors

list will be found in all the tabs in the Impilo Yabantu


v2 School Data module. See below.





• You can view the name of school, year established,


district of school, Governing Body members’ names and


contact information as well as the school principal’s


name and contact details. You are also able to see

photos associated with the school assessment.



• By clicking the button at the top right-hand corner of


this pane, you can edit all data where there is a drop-


down box by clicking on the down arrow and


selecting from a predefined list of options.














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Schools Detailed Info

Enrolment Tab








• The Enrolment tab shows the details of all


students enrolled in a selected school, the


gender of the students as well as the


grade they are enrolled in. It also shows

the number of educators per grade as well


as their gender. See below.



Editing Data




• To edit the data for each grade, click on the EDIT DATA

button, this will allow you to check or uncheck the boxes next

to each grade. If the box was previously unchecked (empty)

this means that grade has no data captured or submitted and

will not be shown in the list. If the box next to a Grade is

checked, the grade will be shown in the list below as well as

its data.

• Once a Grade is shown on the list, you can edit (Add,

Remove or Update) the data.


















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Schools Detailed Info

Unchecking a check box










• When unchecking a check box, the system will


display a warning telling you that you are about


to reset the data for that particular Grade and

will ask you if you would like to Continue or


Cancel. If select Continue, the selected grade’s


data will be removed from the list. If you select


Cancel the grade’s data will remain on the list.


See below.





• Once all the changes have been made, you can


save the changes by clicking on the SAVE

button.











• Once the changes have been saved, the system


will display a message saying the data is


successfully saved. Close the message box to

continue.





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Schools Detailed Info

Ablution Tab










• The Ablution tab shows the structural data of the assessed


school’s toilets facilities. (i.e. structure type, window type,


drainage type and provisioned for info).



• Also shown are the number of facilities\ toilets allocated

per Gender Classification, Pedestal type, number of Basins,


Seat Lid type.



• Photos of the facilities are also displayed.



• By clicking the EDIT DATA button at the top right-hand


corner of this pane, you can edit all data where there is a


drop-down box by clicking on the down arrow and

selecting from a predefined list of options.



Is this correct?


Yes, it’s a section which describes which toilets have been

provisioned for.

















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Schools Detailed Info

Water Supply Tab










• The Water Supply tab shows the availability of running

water at the selected school, whether the water is regularly


available, constantly disrupted or there is none. You can then


see the type of disruptions if any.



• You can also see the type of water supply that the selected


school has. This ranges from Municipal supply to borehole,

rain water harvested or a combination of these.



• You can also see the usage of water in litres as well as


whether the selected school has any elevated water tanks


and the condition of the tanks.



• By clicking the EDIT DATA button at the top right-hand

corner of this pane, you can edit all data where there is a


drop-down box by clicking on the down arrow and selecting


from a predefined list of options.


















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Schools Detailed Info

Claims Tab











• The Claims tab shows the details of any repair


claims made for the selected school. These



repairs include Repair Type (e.g. Minor or


Major), Repair Description (e.g. Pan Seal Wax



Ring, 15mm Tap Washer).



• You can also see the quantity of the repairs as



well as the total cost in Rands.









































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Schools Detailed Info

Assessor list and Status








• The assessor list at the top of the Claims tab shows


a list of assessors and their assessment submission


date for a selected school. Also shown is a list of



administrators (by administrator name) who have



edited a submission, the date the submission was


edited, the status of the submission and the date


the submission was updated.







• You are able to click on the status button which


pop up the below Status Change window. This will



allow you to change the status of the selected


submission by clicking one of the radio button



options. Once you have made a selection, you add a


comment in the comment section and then save



the changes by clicking on the Update button










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Schools Detailed Info

Editing and Saving Data








• By clicking the button at the top right-hand corner



of this pane, you can edit all data where there is a


drop-down box by clicking on the down arrow and



selecting from a predefined list of options.



• Once done with editing the claims data, the will


have turned into a button. To save your



changes, click the Save button, a message saying


the data has been saved will pop up. Click close to



continue.






• You can modify the rates per hour by clicking on



the button. To



• You can also draw a report of completed Claims


by clicking on the button. A report with


a list of completed claims will be loaded.









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Schools Detailed Info

Reporting








• Several reports are available throughout the site. Their locations on the



site and how to access them is outlined below












1)School Detailed Report



• This is located in the top centre of the school details page








• If you are using the report for the first time, a login prompt will



popup. Reporting contains a second layer of security. You will only



need to login once for the duration of your session. Credentials will


be provided when a user is activated on the system.








• Once logged in the report will be generated. From the report popup,


you can save the generated report as a pdf, word or excel (1). You



can also change the report parameter (2), in this case EMIS number



and rerun the report using the button shown in (3)
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Schools Detailed Info

Reporting








2) School BOQ Report



• The claims BOQ report is located under the claims tab on the School


Data page









• This is an excel sheet that automatically downloads when a school


is selected and the “B.O.Q Report” button is clicked. The report



contains open and completed claims.











School Name: BHONGOLETHU SECONDARY SCHOOL EMIS : 200201048

Date Cost Per

Item Submitted Status QuantityUnit Unit Total Cost


STEEL PIVOT TOILET DOOR 43381.57407 5 No R854 R4270


ELF PLASTIC SEAT (no pedestal) 43381.49785 8 No R126 R1008


DOOR LOCK INDICATOR 43381.57453 13 No R311 R4043


Total R9321








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Schools Detailed Info

Map View










• Clicking on the Switch View button will load the Map


View page.








• The Map will display data base on the filters you have



selected.











• You can filter Layer visibility by clicking the



button map legend.








• The icon means the layer is no


longer visible. The icon means



the layer is visible.














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Map View