LC Carnival Info Package

Las Colinas District

HOW TO PARTICIPATE & BENEFITS

of the

Las Colinas District

ABOUT THE EVENT Las Colinas District
JUNE 15, 2019
The Las Colinas District Family Carnival event is many things:
• Fundraiser for the Las Colinas District
• Fundraiser for participating Units (Packs, Troops, Crews, Ships & the Order of the Arrow)
• Community Event
• Opportunity to put Scouts to work
o Earn community service hours
o Various Merit Badge requirements fulfilled
o Hands-on part of the event’s success
• FUN!

All of these items are addressed in the following pages.

The Carnival takes place at the Pierce College Farm & Equestrian Center on
June 15th, 2019, from 12:00pm - 7:00pm.

The Carnival will feature rides, games, prizes, food, entertainment, animals, crafts, live
auction, District pinewood derby, gold panning, and much more. There is something for
everyone! The Carnival is open to anyone wishing to have fun (open to the public).

Las Colinas District

FUNDRAISING /

PROFIT SHARE JUNE 15, 2019

DISTRICT
The Las Colinas District Family Carnival creates revenue from ticket sales, food sales, parking sales and live auction items. Profit from this event will benefit
Scouting programs in the Las Colinas District, including the opportunity to aid families who may not have the ability to pay for such programs
(“Camporships”). A percentage of the net profit (profit after expenses have been reimbursed to the District) will be set-aside for participating Units (Packs,
Troops, etc.). This will be known as the “profit-share amount.”

UNITS
Units will score points based on the number of volunteer hours they contribute to the event, and the number tickets they sold as a result of their event
marketing (flyers & posters will be provided to each Unit). The points will be converted to a percentage based on the overall number of points scored. That
percentage is what determines how much of the profit the respective Unit shall receive.

UNIT PROFIT SHARE EXAMPLE:
For sample purposes only, suppose the profit-share amount is $10,000.00. Based on the number of volunteer hours contributed & ticket sales achieved,

Therefore, out of 750 points, Therefore, based on the profit share amount of $10,000.00,
Troop 1 = 13%
Troop 1 ….. 100 points Crew 2 = 7% Troop 1 receives $1,300.00
Crew 2 …... 50 points Pack 3 = 57%
Pack 3 ….... 425 points OA = 23% Crew 2 receives $700.00
OA ……..….. 175 points TOTAL = 100%
TOTAL …….. 750 points Pack 3 receives $5,700.00

OA receives $2,300.00

TOTAL: $10,000.00

Units may also propose booths to sell items. Have your Scouts write a proposal and email to Jeff Rudner for review.

ORG. CHART JIM GARRETT Las Colinas District
JUNE 15, 2019
Sr. District Executive

YOUTH ADULT STEVE BRABAND MICHAEL HENDERSON

White Outline Black Outline LC District Chairman LC District Commissioner

The Family Carnival event is staffed and VICTOR AVALOS JEFF RUDNER MARC TUCKER
operated by over 100 Scout volunteers
ranging in age from 6-17 years old (along LC District Membership Chair LC District Event Chair LC District Finance Chair
with their adult leaders). They are truly Event Executive Producer
hands-on with every area of the event
operation. As a result, Scouts have a JOSH RUDNER NAME NAME
uniquely personal connection to "making
the machine work", and a vested interest Associate Producer 1 Associate Producer 2
in contributing to the event's success.

NAME NAME NAME NAME

Event Manager One Event Manager Two

NAME NAME NAME NAME 1 INFO/AUCTION SECURITY VENUE FIRST AID
NAME NAME 2
Volunteer Manager Scout Ambassadors LAC Sheriff Dept. Groundskeepers First Aid Tent Dr.s
Tkt Sales Supervisors Private Security
Scout Liaison- JR
Ticket Booth Staff

NAME NAME NAME NAME SHEA FRANKLIN NAME NAME NAME NAME NAME NAME

F&B Manager Parking Manager Games Manager Stage Manager Entertainment Mgr. Ride Manager

Food Service Assts. Prkg Fee Collectors Game Booth Staff Technical (audio) Entertainment Ride Operators
Beverage Tent Staff Parking Control Game Operators Props Clowns Ride Ticket Takers
DJ

Pinewood Derby

SCOUT Las Colinas District
OPPORTUNITIES JUNE 15, 2019

COMMUNITY SERVICE
Every Scout volunteer will receive credit for community service hours and receive a community service certificate.
Most schools require community service. In addition, for Scouts in a Troop, rank advancement requires community
service as well.

MERIT BADGE REQUIREMENT OPPORTNITIES

There are a wide variety of Merit Badges that can have requirements checked-off as a result of a Scout volunteering

for the Family Carnival Event. This includes, but is not limited to

Animal Science Entrepreneurship

Citizenship in the Community Farm Mechanics

Communication Public Speaking

Cooking Salesmanship

Scouts should consult with their Merit Badge Counselor regarding Merit Badges and fulfilling requirements
at the Family Carnival event.

MORE INFO / Las Colinas District
GET INVOLVED JUNE 15, 2019

For more information about the Las Colinas District Family Carnival, visit the event website:

www.bsa-la.org/carnival

Volunteer registration is OPEN now. To register, visit the volunteer registration website:

https://www.signupgenius.com/go/60B0D4EA9A82EA75-carnival

When prompted, enter code “LC-Carnival”.

PLEASE NOTE that the volunteer registration website is intended ONLY for Scouts, Adult
Leaders and Parents registered in the Las Colinas District. Please DO NOT provide information

about the site to anyone outside of the Las Colinas District. Thank you!

Please be sure to read the instructions on the volunteer website carefully. This will assure that
volunteers register for jobs appropriate for age, rank and length of time.

Las Colinas District

Jeff Rudner, Event Committee Chair / Executive Producer
Las Colinas District, Family Carnival Fundraiser
818.515.5837 mobile
[email protected]