Mapelane Yearbok 2021

5 ADMINISTRATION OF CLUB BASE

5.1 The committee shall be responsible to the Ezemvelo KZN Wildlife for the administration and rental

of the base.

5.2 Since the club base is within the boundaries of a Ezemvelo KZN Wildlife Reserve, the rules as for a

campsite in such a reserve will apply at the club base. In particular the following shall apply:

5.2.1 All members must give due consideration to others at Mapelane.

5.2.2 Excessive loud music and noise are not permitted after 22h00 unless it is an official club

function, or the host involved has made the necessary arrangements with others who

may be affected, before the event.

5.2.3 Any breach of the Ezemvelo KZN Wildlife or Department of Sea Fisheries regulations is

unacceptable and will be considered in a serious light.

5.2.4 Any littering, abusive language or other unacceptable behaviour by a member or his

guests will also be considered in a serious light by the committee.

5.3 The committee shall have the right to appoint members to administer sites provided that such

appointment:-

5.3.1 does not exceed ONE year

5.3.2 can be altered or cancelled by the committee within a period of 10 days for any breach of

regulations or for any reason that the committee considers in the interest of the club;

5.3.3 Only one site per registered Mapelane ski boat may be allocated (with effect from

9 October 1993).

5.3.4 Only one registered Mapelane Ski-boat may maybe allocated to a campsite (with effect

from 24 October 2020)



5.4 A member duly appointed under Clause 5.3 above shall:-

5.4.1 Have prior right to personally occupy the site provided that such occupation does not

exceed more than 30 days at any one stay and further that he has not spent more than

100 days of the current year in the base without written permission from the committee.

5.4.2 Be responsible to the committee for the fees payable in advance and also for the upkeep

and tidiness of the site.

5.4.3 Shall be designated as the ‘principle member’ and will take full responsibility for all members,

guests (overnight and/or day visitors) that frequents his site.

5.5 A principal member may not accommodate more than six (6) guests ordinary or special on his
campsite, the total number of persons on the campsite shall not exceed ten (10) at any time which will
include all members assigned to that campsite. A principal member may host an additional eight (8)
guests in the ‘bush camp’ or any non-allocated site (see clause 5.18). A principal member may NOT host
more than fourteen (14) guests on the club base at any one time. A principal member wishing to host
more than this amount, will be required to request in writing to the Secretary, (7) days before the event,
for exception to this rule. This exception will only be applicable during non-peak periods and will exclude

the Easter weekend and the Xmas/New Year period and any club competition.

5.6 Boat assistants may be accommodated only in the area provided for this purpose and not more

that twenty five (25) boat assistants may be accommodated at any one time. Each registered M

boat will be allowed one (1) boat assistant. The committee may grant special permission for labour

other than these for specific periods provided that the total number in camp does not exceed

twenty-five (25). Such special permission must be obtained in writing from the secretary before hand.

5.7 Not more than two (2) vehicles will be allowed to park per site. Any surplus vehicles must be

parked in the parking area or boat park, and not on vacant sites or garden areas.

Tractors may NOT be parked in the campsite.

5.8 Electric generator sets will not be allowed to operate in the base.

5.9 The club generator is for the benefit of all the members, and should not be abused or left to run

for long periods unnecessarily. Before starting the unit check if there is enough oil and diesel. The

person who starts the unit is responsible to ensure it is switched off after use.

5.10 Parking in the area provided at the base will only be for members’ equipment (cars, trailers,

caravans and registered boats).

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5.11 Rubbish bins will be provided at the rate of one bin per site and are obtainable from the caretaker.

These will be emptied daily by the Ezemvelo KZN Wildlife staff. Fish guts and bait may not be

disposed of into these bins. Members are responsible to ensure that black plastic bin liners are in

place prior to using such bin.

5.12 Under no circumstances will non-members (including members’ relatives but excludes members’

wives or lady friends) be permitted to use the base unless they are accompanied by and staying

with a member.

5.13 Small children using the toilets must be accompanied by their parents who will be held responsible

for their behaviour and cleanliness of the ablution block.

5.14 The club house will be open to members at all times but neither sleeping nor storage of members

equipment in the club house will be permitted. Club equipment such as chairs, tables, cooking

and eating utensils may not be removed from the club house, nor may the deep freezers be used

by members for private use. Children, including junior members may not use the club house unless

accompanied by their parents or an adult member who shall be responsible for their behaviour,

the cleaning-up of any untidiness and the locking of the club house after use.

5.15 Only the committee has the right to allocate sites to members.

5.16 A member wishing to administer temporary sites for a period of more than three months must

apply to the club secretary at least one month before the site is required.

5.17 The committee shall use its discretion when considering member’s application for administering

sites and such aspects as the following will be taken into account;

5.17.1 Number of launchings recorded over the past year. Interest shown in club events

(competitions, meetings, social events, camp usage, etc.);

5.17.2 Special considerations for illness which have prevented a member’s activities;

5.17.3 Only full members in good standing who have completed the minimum launches per year

as required by the constitution at the rate of half the required amount every six months,

and only full members whose boat is registered with Mapelane, will be afforded this privilege.

5.18 Members who do not qualify for the above scheme will be permitted to use a non allocated

site, bush camp or another members campsite. This will be on a basis of first-come-first-serve for

up to a period of four (4) days on prior arrangement with the Secretary. Permission must be obtained,

in writing, from the committee to use this option for more than four (4) days. All members

utilizing this option will be billed as per the current overnight fee for each person residing on

the campsite, including himself and family.

5.19 Accommodation expenses will be billed monthly and will be payable within thirty (30) days of

posting. Any member whose account is overdue by sixty (60) days or more shall forfeit the right

to any further privileges.

5.20 Members are responsible to keep their sites at all times neat and tidy and may not leave odds and

ends (building material, sacks, etc.) lying around. Any such items will be removed as rubbish.

5.21 No improvements to or initial development of sites (levelling, terracing, erection of walls, cementing

of floors etc.) or alteration to existing improvements may be carried out without the prior written

permission of the committee.

5.22 Clothes lines may not be erected without written permission from the committee who shall

endeavour to locate these as far as possible out of sight of the ring road.

5.23 Use of wash bay: When using the boat washing bays, skippers shall remain in attendance until the

boat is removed from the bay and shall endeavour to cause as little delay as possible to other

members waiting to use the bay. A maximum of ten (10) minutes per boat will be allowed during

peak times.

5.24 Since fresh water is scarce at Mapelane water must be used sparingly.

5.25 The club radios (both the hand held radio and the base station radio) and the beach rollers can

only be used during official club functions, and is not for the general use of the members.

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6 CAMPSITES

6.1 A drawing showing the plan and side views of any initial and any subsequent proposed changes
to a site must be submitted for approval to the committee. Written approval provisional must be
given prior to the start of construction. The flysheet and the concreted/paved areas’ dimensions

must be clearly shown on these drawings. Details of any retaining barriers must also be clearly
shown. These drawings will only be valid for six months. If the construction is not completed after
six months a reapplication needs to be submitted.

6.2 Written approval from the committee is only provisional and is to facilitate the start of construction.

Final written approval will be given once the committee, on completion of construction, has done

a final inspection. The member must call for final inspection by the committee.

6.3 The maximum area covered by a flysheet erected on an allocated site will be 120m2 (effective 5

October 1999). On top of this limitation an area outside the flysheet area may be hardened

either with concrete or paving blocks/stones to a maximum of 15m2. If the area under flysheet

is less than the maximum allowed the area outside the flysheet may be increased, but the combined

area must still be less than 135m2.

6.4 Fly sheets and tents must be constructed of green PVC canvas, to assist in blending in with the

dune vegetation around the base (with effect from 9 October 1993).

6.5 The floor areas of caravan tents and/or flysheets may be hardened provided that the material is

removed by the member when vacating the site, or as otherwise directed by the committee.

6.6 No boundary fences other than indigenous plants are permitted.

6.7 When retaining walls are erected to prevent the flow of rainwater through the area under flysheet,

or to hold back soil, these barriers must be limited to 750 mm in height. The barriers must be

constructed in such a way that it can be removed easily when the site is demolished. The use of

Loffelsteins, asbestos cement sheeting, or precast walling is preferred. No foundations and brick

block walling would be permitted.

6.8 The support structure of the flysheet must be constructed using creosote gum poles or galvanised/

stainless steel pipes.

6.9 The flysheet will only cover the top of the structure. No watertight canvas may be used on the sides.

6.10 Shade cloth may be used on the sides, but no more than 50% of the circumference of the fly sheet

structure. Only green or black shade cloth will be acceptable. Written approval from the

committee must be obtained prior to erection.

6.11 Only bona fida caravans/tents will be permitted to be erected in the base. Make shift camps such

as tarpaulins etc. over poles and frames or other make shift structures will not be permitted.

6.12 The committee shall have the right to alter or remove any caravan, tent or camp which in their

opinion is untidy or in any way out of keeping of the standard expected of the members.

6.13 All petrol and gas cylinders must be stored as close as possible to the periphery of the fly sheeted

area and preferably on the side closest to the road.

6.14 No showers/bathrooms and toilets may be constructed on members’ sites.

6.15 Dishwashing facilities are allowed as long the dirty water is disposed of in an appropriate fashion

and does not interfere with any of the other campsites around. Details of this installation must be

shown on a drawing and must specifically be approved by the committee.

6.16 No indigenous trees or plants may be removed without prior approval of the committee. No exotic

plans may be planted in or around the sites.

6.17 During construction the principal member must be present all the times.

6.18 No ready mix concrete can be used since these trucks are to big for the roads in the camp. Any

construction material deliveries must be done with vehicles where the axle load does not exceed

5 metric ton.

6.19 Where possible please use beach sand for construction – after permission has been obtained

from KZN Wildlife.

6.20 When a member advises the committee that he intends vacating his campsite, the committee

must advertise the site to all the members. Once an application for the site has been received,

the committee will apply the criteria listed in clause 5.17 of the bye-laws, before allocation.

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7 QUALIFICATIONS FOR MEMBERSHIP

7.1 The committee can insist that prior to a potential member qualifying to be a Temporary member

in terms of rule 3.1.2 of the constitution, that he/she wait a predetermined time period to the

satisfaction of the committee. This period will be known as the getting to know you period. The

purpose of this period is to allow his/ her proposer and/or seconder to introduce the potential

member to the other members.

7.2 Notwithstanding the provisions of clause 5.5, the following special provisions shall apply. A member

may apply for the credit of bonus launchings for any of the following reasons, provided that the

committee shall consider each individual application on its own merits and, provided further, that

the decision of the committee shall be final.

7.2.1 When a member travels to Mapelane for the express purpose of participating in an organised

competition and is prevented from so doing by adverse weather conditions;

7.2.2 When a member, due to reasons of ill health or some other physical disability, is precluded

from ski boating for a period of time:

7.2.3 When a member is precluded from ski boating at Mapelane for any reason which the committee

in their absolute discretion may consider reasonable and advantageous to the club.

7.3 All member dependants older than 10 years but less than 18 years must be registered as junior

members.

7.4 The committee can, notwithstanding the provisions of clause 7.3 above, provide dispensation to

any member’s dependants between 18 and 25 years of age which are still dependant on said

member, provided application is made in writing each year to the committee. A copy of that

dependant’s identity must be submitted to the secretary. Any such dependant will be liable to

pay an annual membership subscription as determined by the committee in the annual fee structures,

but will be exempt from any monthly charges. The said dependant shall be afforded membership

status as referred to in clause 4.4 of the constitution.

7.5 The entrance fee paid by a potential member on becoming a Temporary Member will not be

refunded if he/ she does not qualify for Full Membership at the end of his/her temporary

membership period. The entrance fee will not be refunded either if he/she does not complete

his/her temporary membership period.

7.6 The proposer and the seconder of a potential member will be held responsible for any monies

owing by that potential member if the temporary member absconds without paying his account.

7.7 When an application for full membership is received from a junior member, the following rules will

apply:

7.7.1 A junior member must have unbroken membership from being a junior member until

becoming a full member to qualify for acceptance as a full member.

7.7.2 A junior member must make application to become a full member on his 17th birthday.

The committee will evaluate his performance as a junior member and accept him as a full

member when he turns 18.

7.7.3 If the junior has had broken membership and he wishes to apply for full membership after

he turns 18, he must serve his year’s temporary membership and then be put forward for

ballot like any other applicant. In this case an entrance fee will be charged.


7.8 When a member marries, his wife will automatically become a lady member. However, a member’s

lady friend will need to serve a year’s temporary membership where after she will be put forward

for ballot before she is accepted as a lady member.

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8 SPECIAL GUESTS

Full members may be given permission by the committee to house guests on sites other than the host

member’s site provided :

8.1 Such permission is granted in writing;

8.2 The host member shall be present and resident in camp and shall be responsible for his guests

fees, their behaviour and recognition of all club rules;

8.3 The member may not host more than the number of guests as permitted by clause 5.5. This includes

any guests on his own camp site;

8.4 The period of time for such privileges may not exceed 30 days;

8.5 Application for these privileges shall be made at least two weeks before the intended visit and in

writing to the secretary.

9 BUSH CAMP

9.1 The bush camp is available to all the members of the Mapelane Ski boat Club.

9.2 Booking the bush camp must be done through the secretary in advance.

9.3 The member who invited guests is responsible to ensure they comply with the club and

Ezemvelo KZN Wildlife rules, and will be charged for the cost of their accommodation. The host

member must be present and resident in the camp when he has guests in the bush camp.

9.4 The committee has the right to reserve the bush camp for use during club competitions.

9.5 Booking for the Bush Camp cannot be done more than 6 months in advance – particularly for

peak periods such as Easter, Christmas and New Year.

9.6 If a booking is made 6 months in advance, a deposit must be paid equal to a minimum of

what would be charged for 3 people per night at the ruling rates of that time so that the

club is not out of pocket if the booking is cancelled at the last minute. (The current

rate is R150 per person per night at, and therefore a deposit of R450 per night would be paid).

10 BOAT PARK

The boat park would be defined as the area where (M) registered boats are parked, together with tractors,
this area is indicated in the annual year book.

Open parking – would be defined as an open parking area allocated to an (M) boat.

Temporary boat shelter – shall be defined as a shelter that is moveable and is erected on an open
parking allocated to an (M) boat, this type shelter can be moved at any time on request from the commit-
tee. Application to erect such a boat shelter shall be put to the committee in writing and will be subject
to approval by the committee.
Temporary boat shelters, shall not exceed, 9m in length, 3.2m in width and 4.2m in height, and shall be
constructed in such manner, that it is moveable at any time.
In the event, of membership termination for the particular (M) boat occupying this type of shelter, the
said shelter shall be removed from the boat park together with the boat.

Fixed boat shelter – shall be defined as a shelter that is permanent and concreted to the ground,
which is allocated to a (M) boat. Application to erect such a boat shelter shall be put to the committee
in writing and will be subject to approval by the committee.
Fixed boat shelter, shall not exceed, 9m in length and 4.2m in height, and shall be constructed to the
same specifications and design, as the currently erected fixed boat shelters. In the event, of member-
ship termination for the particular (M) boat occupying this type of shelter, the said shelter shall become
the property of the club. The committee, will determine a fair price for the shelter which would be
re-imbursed to the terminating member. In terms of section (8), of the constitution, any monies owing
to the club will be automatically deducted from the re-imbursement amount.

Allocation of vacated fixed boat shelters;
The committee, will determine a fair price for the vacated fixed boat shelter, the vacant boat shelter shall
be advertised to the members together with the determined price. Members may apply for consideration
to utilise the fixed boat shelter.
Allocation shall be at the discretion of the committee, the committee will take into account, the following
criteria (members seniority, rating & number of launches, etc) and (registered M boat; number of launches).
Upon successful allocation to a member, the said member will make payment to the club- immediately -
the amount advertised by the committee.

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Thank you for your contribution towards the 2021 Annual Report
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