Dec. 8, 2013, 11:45 a.m. Present: 32 covenanted members

Attachment 1

Congregational meeting
Dec. 8, 2013, 11:45 a.m.

Present: 32 covenanted members

I. Opening prayer – Anita Amstutz
II. Opening hymn – HWB 1 What is this Place? – Leona Gingerich
III. Review of procedures – Nan Kanagy
IV. Item 1: Financial update (See appendix 1) – Cory Lee

a. October was a strong month for giving. Giving in November was under what was expected. Overall, we
are about $6,000 behind budget.

b. Sunday giving is actually about $11,000 below what we expected, but rental income has made up the
shortfall.

c. Also noteworthy is the amount of money available in our bank accounts. In 2011 we had nearly $35,000
available. As of December 2013, we have nearly $19,000 available. We are spending more than we are
bringing in. This trend has been in place for at least four or five years.

V. Item 2: Changes to First Fruits
a. Motion by Glen: That we table this agenda item until we have a threshing session to discuss it, given
that we have three major changes to consider and the congregation was not given sufficient opportunity
to discuss the issues. Seconded by Jon Peterson, Sr.
i. Discussion:
1. This proposal came out of the Mission Leaf.
2. Warren Siemens: One suggestion was to table the First Fruits recipients, but vote on the
amended percentage.
3. Clayton Roberts: There was a second hour threshing session held to discuss this issue.
4. Andrew Gingerich: Would like to have the presentation and discussion today while we
are all together. We may decide to table it after the discussion.
b. Amended motion: That we discuss the change in amount to 10% of giving, but table the discussion on
dispersion on First Fruits giving.
i. Vote (33 people voting)—Yes: 13; Opposed: 20—Motion fails
c. Presentation: One way to help ease budget pressure would be by changing First Fruits to 10% from 12%
of Sunday offerings. One item that informs the discussion is what we are terming “Second Fruits”—
assistance we provide in various forms that are not part of the First Fruits designations. Two of these are
the mutual aid portion of the Corinthian Plan ($6,500) and the subsidizing of the building for many
community groups. Total of Second Fruits: $11,000.
d. Discussion:
i. There is concern that we should better account for Second Fruits, perhaps as First Fruits.
ii. One concern is that if we reduce our First Fruits amount to 12% that we will not raise it to 10%
again in the future. A related concern is that this decision is buying into the scarcity mentality
present in the current political and economic atmosphere.
iii. When we are constantly overstretching ourselves budget wise, it can do damage to the
community.
iv. This feels like moving backward as a community.
v. This is a bad precedent to set, with leaders making decisions without seeking appropriate
congregational input.

Attachment 1

e. vi. We are year after spending more than bring in. This is irrational and can’t continue. The
VI. congregation has to make decisions to live within the means of the budget.

a. vii. It feels spiritually painful to reduce our giving.
VII. viii. Perhaps this does need more discussion because there is a lot of dis-ease surrounding this issue.
ix. We as a community should be more involved personally with the organizations we are
a.
VIII. supporting.
x. When we are not meeting our budget, we always put out a call for money, as if we are expecting
a.
a fairy godmother to drop it in our laps. It doesn’t feel good.
b. Vote: Yes: 26; No: 3—Change in First Fruits passes
IX. First Fruits distributions:
First Fruits recipients will be discussed at a future congregational meeting, after Mission leaf holds a
a. threshing session.
b. 2014 budget (See appendix 2)
X. Vote: Yes: 25; Abstain: 2; No: 0
a. Facilities update—Andy Gingerich and Steve Miller
Andy and Steve presented virtual renderings of some possible changes to the building. These have not
XI. been presented to the congregation for approval, but represent dreams of the facilities committee.

i. Will include an ADA ramp on the west side of the building.
ii. A Memorial Garden could be put in the southeast corner for the building. Some donations have

already been received for this purpose.
iii. Long term vision includes a portico on the north side of the courtyard connecting into the

sanctuary.
iv. All of this is just visioning at this point, and will be brought to the congregation at a different

time.
Facilities committee invites participation—meetings are every 4th Monday.
Congregational reporting—Sue Brown
The annual report of all that has gone on in the past year went out in this week’s enews.
Information for the report came from elders and leaders of different committees.
Potential use of the building
Oasis—Oasis, a regular renter, has requested to have their offices here. They would also do their large
and small group presentations here. They requested to use the Café as offices, which we declined. One
possibility moving forward is to redesign the Kairos Room to hold them. This would bring in $1,600 per
month. If they find another site, they may move their presentations from our building and we would
lose a significant amount of rent.
Meeting adjourned

Attachment 1

AMC Financial Report FY 2013-2014 March through November Partial

Income/Expense Categories Mar - Nov 13 Period Difference Percent
Budget w/ Budget of Budget
5000 · Income $9.00
4999 · Uncategorized Income $116,225.00 -$10,867.05 90.7%
5010 · Undesignated Income $105,357.95 $35,174.97 $5,117.03 114.5%
Total 5010.1 · Sunday Offering $40,292.00 $18.72 -$18.06
Total 5010.2 · Rent Income $0.66 -$5,768.08 3.5%
5010.3 · Interest/Investment Income $151,418.69 96.2%
Total 5010 · Undesignated Income $145,650.61 $609.40
5020 · Designated Income $4,350.30 $247.10 114.0%
Total 5020.1 · Designated Stewardship Income $4,959.70 $3,825.00 -$304.00 106.5%
Total 5020.2 · Designated Pastoral Care $4,072.10 $2,600.00 -$6,718.11
Total 5020.3 · Designated Community Life Gifts $2,296.00 $7,875.00 88.3%
Total 5020.4 · Designated Mission Gifts $1,156.89 $372.08 14.7%
5020.5 · Designated Christian Ed Gifts $1,125.00 -$500.00
5020.54 · Youth Convention $2,187.80 $1,000.00 $2,059.88 133.1%
5020.53 · Youth Program--General $1,497.08 $2,125.00 -$4,105.73 50.0%
5020.52 · Scholarship Fund Contributions $20,775.30 -$9,864.81
Total 5020.5 · Designated Christian Ed Gifts $500.00 $172,193.99 196.9%
Total 5020 · Designated Income $4,184.88 80.2%
$16,669.57 94.3%
Total 5000 · Income $162,329.18
6000 · Expenses 102.3%
$24,379.96 $23,833.00 $546.96 100.4%
Personnel $9,824.04 $9,786.78 $37.26 102.7%
Total 6220 · Asst Pastor Salary & Benefits 120.0%
Corinthian Plan Mutual Aid $38,736.37 $37,728.72 $1,007.65 103.9%
Total 6201 · Pastor Salary & Benefits $8,918.00 $7,430.03 $1,487.97
Total 6240 · Stwrdshp - Other Staff Support $3,079.84 99.5%
$81,858.37 $78,778.53 100.0%
Sub-Total for Personnel -$17.13 112.8%
Facilities, Operations, & Maintenance $3,732.90 $3,750.03 $0.00 154.2%
$37,427.40 $37,427.40 169.3%
Total 6255 · Stwrdshp - Office Expense $507.97
Total 6245.1 · Mortgage Payment $4,483.00 $3,975.03 $1,015.63 31.7%
Total 6245.2 · Utilities $2,890.63 $1,875.00 $1,403.57 53.1%
6245.3 · Liability Insurance $3,428.57 $2,025.00 -$3,330.42
Total 6245.4 · Stwrdshp - Clean/ Maintenance $1,544.61 $4,875.03 0.0%
Total 6245.5 · Stwrdshp - Property Improvement $1,150.00 -$539.14 0.0%
6245.6 · Property Tax $610.86 $50.00 98.6%
6245.7 · Rental Reimbursements $50.00 $0.00
6245.9 · SA Van $0.00 $156.74 82.2%
Sub-Total for Facilities, Operations, & Maintenance $156.74 $55,077.49 -$752.78
Ministries & Missions $54,324.71 133.1%
Total 6100 · First Fruits Disbursements -12% -$2,419.02 26.7%
$11,170.98 $13,590.00 38.6%
Total 6310 · Pastoral Care $2,417.36
Total 6320 · Community Life $9,726.08 $7,308.72 -$3,259.95 64.8%
Total 6330 · Mission $1,190.05 $4,450.00 -$5,522.31 16.9%
6340 · Christian Ed $3,477.69 $9,000.00 40.0%
-$791.24 157.4%
6340.92 · Youth Convention $4,205.08 $2,250.00 -$622.98 241.2%
6340.91 · Youth Program--General $1,458.76 $749.97 -$750.00
6340.6 · Other Christian Ed Expense $2,440.08 86.6%
6340.8 · Scholarship Fund Pay Out $526.21 $1,250.00 $1,058.97
Total 6340 · Christian Ed $500.00 $4,249.97 0.0%
Total 6350 · Worship $6,690.05 -$5,284.87 0.0%
Sub-Total for Ministries & Missions $1,808.94 $749.97 98.4%
$150.00 798.7%
Total 6400 · Stwrdshp - Debt Reduction $34,063.79 $39,348.66 $5.14
6998 · Uncategorized Expenses
Total 6000 · Expenses $150.00 $0.00 -$2,802.67
Net Income $5.14 $0.00 -$7,062.14
$173,204.68
$170,402.01 -$1,010.69
-$8,072.83

Attachment 1

AMC Undesignated Income FY 2013-2014 (per month)

$35,000.00 Recd. FY 2013-2014
$30,000.00 Budget Expectation
$25,000.00 Recd. FY 2012-2013
$20,000.00 Equal Amts per month
$15,000.00
$10,000.00

$5,000.00
$0.00

Balance Sheet 6 March, 2011 6 March, 2012 20 March, 2013 Dec. 5, 2013
1 Wells-Fargo Checking Account $41,332.51 $6,025.34 $0.00 $0.00

2 Credit Union account $500.00 $43,556.29 $48,417.00 $44,194.97
3 Savings/Reserve Accounts $12,171.71 -$2.85 $0.00
4 Escrow Accounts $0.00
$19,140.51 $17,888.15 $23,512.77
5 Special Projects (Music & Building) $34,859.71 $32,195.63 $25,954.64 $5,461.83
$19,376.77
6 Other Escrow Accounts $19,356.37

7 Net available $2,205.68
8 Savings/Rent deposits $1,869.62
9 TILT Account

Attachment 1

Attachment 1