TCTP 2022 GENERAL INFO - CIAST

ONLINE

THIRD COUNTRY TRAINING PROGRAMME (TCTP)
GENERAL INFORMATION ON

CAPACITY DEVELOPMENT FOR
TECHNICAL VOCATIONAL EDUCATION AND TRAINING (TVET)

“LIVE VIDEO TECHNOLOGY FOR ONLINE TRAINING”
26 SEPTEMBER 2022 – 30 SEPTEMBER 2022

Joint Collaboration between:

Organised by:

TABLE OF CONTENTS

1 COURSE TITLE ....................................................................................................1
2 BACKGROUND ....................................................................................................1
3 OBJECTIVES AND THEME ................................................................................1
4 OUTPUTS ..............................................................................................................2
5 TARGET COUNTRIES, ORGANISATIONS AND PARTICIPANTS................2
5.1 Target Countries and Relevant Organisations / Agencies ...........................2
5.2 Total Number and Target Participants.........................................................3
6 REQUIREMENTS FOR ADMISSION .................................................................3
7 COURSE DESCRIPTION .....................................................................................3
7.1 Duration .......................................................................................................3
7.2 Delivery and Language................................................................................3
7.3 Curriculum and Schedule ............................................................................4
7.4 Certificates...................................................................................................4
8 ACTION PLAN......................................................................................................4
9 ALLOWANCES, BENEFITS, AND PARTICIPANTS’ RESPONSIBILITIES...4
10 GENERAL CONDITIONS OF TCTP PARTICIPANTS ......................................4
11 OTHER GENERAL REGULATIONS AND OBLIGATIONS.............................5
12 DISCLAIMER........................................................................................................6
13 APPLICATION PROCEDURE .............................................................................6
13.1 Application Form.........................................................................................6
13.2 Endorsement ................................................................................................7
13.3 Application Submission...............................................................................7
13.4 Correspondence ...........................................................................................7
13.5 Notifications to the Selected Participants....................................................7
13.6 Contact Information.....................................................................................7
14 GENERAL INFORMATION ON COURSE ORGANISERS ...............................9
15 APPENDIX ..........................................................................................................10
15.1 TENTATIVE PROGRAMME ..................................................................10
15.2 PLAN OF ACTION FOR TCTP 2022 ......................................................13
15.3 DIPLOMATIC FLOWCHART FOR ONLINE TCTP COURSES ..........14
15.4 CONTACT INFORMATION ...................................................................15
15.5 APPLICATION FORM.............................................................................17

1 COURSE TITLE

This training programme is entitled, “Capacity Development for Technical
Vocational Education and Training (TVET)”.

2 BACKGROUND

Background of TCTP: Capacity Development for Technical Vocational
Education and Training (TVET)”.

Malaysia supports 144 developing countries under the framework of the
South-South Cooperation since 1980 via the Malaysian Technical
Cooperation Programme (MTCP). In 1983, Japan started its Third Country
Training Programme (TCTP) in Malaysia. Subsequently, Malaysia and Japan
began to collaborate in 1992 to assist developing countries under the MTCP
Recipient List within this TCTP arrangement.

Upon the launch of TICAD in 1993 by the Government of Japan, to promote
high-level policy dialogue between African leaders and development
partners on issues facing Africa, such as economic development, poverty
and conflict, JICA begun to streamline its assistance under the TCTP for the
African countries in line with the TICAD Initiative.

3 OBJECTIVES AND THEME

The main objectives of the theme are:

 To understand and improve TVET trainers based on needs for the
economic growth in African countries after facing the COVID 19
pandemic;

 To share information and best practices, promote conducive
collaboration and networking amongst TVET trainers with the Malaysian
counterparts;

 To expose the participants on Malaysia's experience in strengthening the
existing TVET;

 To sustain skill development especially during/after the COVID-19 crisis;
and

 To equip participant with technical skills appropriate to their trade in
order to deliver TVET skill training in the new norm.

The main objectives of the course are:

 To define educational technology's role in supporting the virtual
environment;

 To identify and evaluate existing and emerging technologies for virtual
course instruction;

 To conduct learning and delivery session in full online approach; and
 To research, evaluate, and employ open content in virtual education.

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4 OUTPUTS

Upon completion of this course, participants would be able to:

 Understand where there are in the current educational landscape, and
determining where they want to be. Why online teaching is relevant to
their teaching practice, and they will have an opportunity to reflect upon
the opportunities and challenges they face in their own context;

 Explore the importance of planning online learning from a pedagogical
perspective. The content and activities will explore the concepts of
constructive alignment, choosing which aspects of a class are best done
online, building digital literacy capabilities within their students, and
examining their own motivations for wanting to teach online in the first
place;

 Identify important considerations they need to keep in mind when
developing online learning activities. Participants will be advice about
how to plan an online activity, and help they think about which may be
appropriate for their own students. Participants will explore the
relationship between different technologies and specific activities in
more depth; and

 Conduct full online training session. This will include lesson preparation,
presentation, instructional delivery application and lesson confirmation
conducted accordance to learning objectives.

5 TARGET COUNTRIES, ORGANISATIONS AND PARTICIPANTS

5.1 Target Countries and Relevant Organisations / Agencies

No. Country Relevant Organisations / Agencies
1. Ghana  Government Vocational Institutions
2. Namibia  Government Technical Institutions
3. Rwanda  Government Vocational Institutions
4. Somalia  Government Technical Institutions
5. South Africa  Government Vocational Institutions
6. South Sudan  Government Technical Institutions
7. Sudan  Government Vocational Institutions
8. Tanzania  Government Technical Institutions
9. Uganda  Government Vocational Institutions
 Government Technical Institutions
 Government Vocational Institutions
 Government Technical Institutions
 Government Vocational Institutions
 Government Technical Institutions
 Government Vocational Institutions
 Government Technical Institutions
 Government Vocational Institutions
 Government Technical Institutions

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5.2 Total Number and Target Participants
 The total number of participants for the course is ten (10) participants;
 TVET trainers at any level from various governmental institution,
government ministries and other public agencies;
 Priority of selection will be given to applicants in any fields in relation to
TVET training.

6 REQUIREMENTS FOR ADMISSION
Applicants of the course are obliged to fulfil the following requirements:
(1) Should be a civil servant/government official.
(2) Should be nominated and obtained approval by their respective
country government (detailed procedure is stated in 13. APPLICATION
PROCEDURE);
(3) Should be able to provide a colour copy of passport or identity card;
(4) Between 26-50 years of age;
(5) Should have practical experience of more than one (1) year in
teaching delivery and skill in computer application;
(6) Should possess basic computer literacy skills and good internet
connectivity.
(7) Should possess a good command of written and spoken English;
(8) Good health, physically and mentally, in order to complete the course;
(9) Not to be serving in the military; and
(10) Women are encouraged to apply.

7 COURSE DESCRIPTION
7.1 Duration

The duration of the course is five (5) days from 26 – 30 September 2022; 15:00
to 20:00 GMT+8
7.2 Delivery and Language
The course will be delivered through Zoom platform by Centre for Instructor
and Advanced Skill Training (CIAST) in English.

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7.3 Curriculum and Schedule
See 15.1.

7.4 Certificates
Awarded upon successful completion of the course.

8 ACTION PLAN

To fulfil the objectives of the course as stated in 3, all participants must
prepare a Plan of Action and present it on the last day of the course. Refer
to 15.2.

9 ALLOWANCES, BENEFITS, AND PARTICIPANTS’ RESPONSIBILITIES

(1) No allowances will be paid to the participants, including per-diem,
transportation, accommodation, communication, any other incidental
costs to the training participation.

(2) Participants will, at their own risk and expense, set up all communications
environment such as the internet and provide all equipment and devices
that are necessary for participants to access the online training.

10 GENERAL CONDITIONS OF TCTP PARTICIPANTS

All applicants are subjected to abide by the following conditions of TCTP
participants throughout the course:

Participants shall conduct themselves at all times in a manner compatible
with their responsibilities as TCTP participants and abide by laws, rules and
regulations and specific regulation of the organiser.

(1) In the virtual classroom, participants are required to dress appropriately
which includes long-sleeved shirts with ties, tailored pants and blazer or
uniform for men. Lady participants are required to dress appropriately
and modestly.

(2) Participants are REQUIRED TO ATTEND the whole course by following the
allocated time.

(3) Participants are NOT allowed to leave the session at any time.

(4) Participants are NOT allowed to conduct any political and/or
commercial activities in any capacity whatsoever during the course.

(5) Participants are strictly advised to have a QUIET SURROUNDING during
the class session.

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(6) The TCTP participation may be terminated at any time due to
unsatisfactory conduct, breach of the conditions of TCTP participants,
failure to make satisfactory progress or as deemed necessary by the
organiser.

11 OTHER GENERAL REGULATIONS AND OBLIGATIONS

In addition to the conditions stipulated in above, TCTP participants are also
required to observe the followings:

(1) To observe the course schedule by punctual attendance;

(2) To attend/participate actively in all virtual sessions;

(3) To carry out instructions and abide by conditions as stipulated by the
organiser;

(4) To discontinue the course, should participants fall seriously ill and be
considered unable to continue the course;

(5) To refrain from committing any illegal or immoral acts. Should
participants be found in contravention of this requirement, they will be
barred from attending the course and will be asked to leave the course
with immediate effect;

(6) Participants who do not comply with the general conditions,
regulations and obligations of the TCTP participants would be reported
to their respective Embassies or High Commissions as well as to the Head
of their respective organizations;

(7) Participants will not utilise knowledge and skills acquired in the training
for military purposes.

(8) To not alter, decompile, disassemble or reverse engineer any or all of
the information platform software in connection with the provision of
the online training;

(9) To not perform or cause third party to be performed unauthorized
access to the information platform used for the online training as far as;

(10) To not commit any act that would otherwise violate any law, regulation,
order or public policy, or interfere with the operation of the online
training;

(11) To not commit any act that would infringe any right of third party or
entity, interfere with the use of the online training by third party or entity,
or otherwise cause third party or entity trouble or problem.

(12) Participants will allow the Organizer to record and take photos of the
training session.

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12 DISCLAIMER

(1) The Organizer makes every effort to assure the accuracy and
completeness of the content of training materials consistent with high
technical standards. However, the Organizer hereby disclaim all
warranties of any kind, express or implied, regarding the accuracy,
completeness, quality or fitness for a particular purpose of the materials.

(2) Online TCTP are provided “as is”, and the Organizer make no
representation or warranty, express or implied, including but not limited
to representation or warranty of technical availability (including the
absence of bugs or other failure, or fitness for or compatibility with User’s
devices, equipment or software), timeliness or continuity of provision of
services, merchantability, fitness for a particular purpose, no
infringement, the absence of latent or other defects, accuracy, or the
presence or absence of errors whether or not discoverable. The
Organizer accepts no liability for the conformity of any of the materials
with any other materials. Further the Organizer makes no warranty that
Online TCTP or any use thereof does not or will not infringe any patent,
copyright or other intellectual property rights, or any other rights including
right to privacy or reputation of the Organizer or any other person or
entity.

(3) In no event shall the Organizer, its trustees, directors, officers, employees
or other affiliates be liable for incidental, consequential or any other
damages, including but not limited to economic damages, damage or
injury to persons or property, or lost profits, regardless of whether the
Organizer has been advised, knows or has reason to know of such
damages. However, the above provisions do not apply to any damages
incurred by Users resulting from the Organizer’s wilful misconduct or gross
negligence.

13 APPLICATION PROCEDURE

A government applying for the course on behalf of its nominee(s) shall
forward the completed and endorsed Application Form for each nominee
to the Government of Malaysia through the diplomatic channels via Note
Verbale addressed to the nearest Embassy of Malaysia and email the
scanned copy to [email protected].

Application procedure and enquiries are as follows:

13.1 Application Form

All applications must be made via the standard application form, which is
attached to this brochure and also obtainable from the Embassy of Malaysia
or JICA offices in the respective countries. All sections of the form, must be
completely filled or printed according with CAPITAL LETTERS.

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The link to the application form:

https://tinyurl.com/2p988uu7

13.2 Endorsement

All application forms must be duly completed and endorsed by the Ministry
of Foreign Affairs or National Focal/Aid Coordinator Agency in the respective
countries (the relevant ministry/organisation/agency responsible for the
overall coordination of international technical assistance).

Please take note that incomplete and/or unendorsed forms will not be
processed.

13.3 Application Submission

Application form which has been endorsed and approved should be
submitted through the diplomatic channel via Embassy of Malaysia in the
respective countries no later than 17 August 2022 (Wednesday). The copy of
the form should be emailed to [email protected].

The flow of application forms submission (diplomatic channel) is as per 15.3.

13.4 Correspondence

All nominees must provide current, correct and reliable data as stated
below. Confirmation of the course and other notifications will be made
using e-mail address.

 Office address, office telephone number and office fax number;
 Residential address and telephone number;
 Contactable hand phone number, and;

Contactable office and/or personal e-mail address/es.

13.5 Notifications to the Selected Participants

Centre for Instructor and Advanced Skill Training (CIAST) will notify
successful applicants no later than 15 September 2022 (Thursday) via
email.

13.6 Contact Information

Contact information of the following is as described in 15.4:

 Malaysia Embassy or High Commission in the invited countries or in
the nearest countries;

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 National Focal Agencies in the invited countries; and
 JICA Offices in the invited countries or in the nearest countries.

For any inquiries regarding this course, please contact:

Centre for Instructor and Advanced Skill Training (CIAST)
P.O Box 7012, Jalan Petani 19/1
Section 19 Shah Alam
40900 Selangor
MALAYSIA.

(Attn.: The Secretariat of TCTP)
Tel. : +603 - 5543 8200
Fax : +603 - 5541 1508

Ms. Shamsiah Sarkawi - [email protected]
Ms. Farehan Binti Ismail - [email protected]
Ms. Suhana Binti Naziran - [email protected]
Ms. Saluwa Binti Masdar - [email protected]
Mr. Assuardey Bin Abdullah - [email protected]

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14 GENERAL INFORMATION ON COURSE ORGANISERS

Malaysian The Malaysian Technical Cooperation MTCP Secretariat
Technical Programme (MTCP) was officially
Cooperation launched on 7 September 1980 at the International Cooperation
Programme Commonwealth Heads of State Meeting
in New Delhi, India, to signify and Development Division,
(MTCP) Malaysia’s commitment to South-South
Cooperation, in particular Technical Department of Multilateral
Japan Cooperation among Developing
International Countries (TCDC). Affairs Ministry of Foreign
Cooperation As the national focal point, the MTCP
Agency (JICA) Secretariat of the Ministry of Foreign Affairs
Affairs, Malaysia oversees the overall
CENTRE FOR planning and operation of all activities No. 1, Jalan Wisma Putra
INSTRUCTOR and programmes under the MTCP,
including coordination and collaboration Precinct 2
AND with local and international
ADVANCED development partners. 62602 Putrajaya MALAYSIA
SKILL TRAINING
The Japan International Cooperation Telephone:
(CIAST) Agency (JICA) was established in 1974
as a special public institution of the 603 -8887-4563/4549/4166
Japanese Government. Currently, JICA
is responsible for the implementation of Facsimile:
development cooperation which 603 – 8889 2936
provides technical cooperation, ODA
loans and grant aid all under one roof. Website:

Vision http://mtcpcoms.kln.gov.my
Inclusive and Dynamic Development E-mail : [email protected]
Mission JICA Malaysia Office
 Addressing the global agenda Suite 29.03, Level 29,
Menara Citibank 165, Jalan
 Reducing poverty through Ampang 50450 KUALA
equitable growth LUMPUR MALAYSIA
Telephone
 Improving the governance : +603-2166 8900
Facsimile:
 Achieving human security +603-2166 5900
Website:
The Centre for Instructor and Advanced http://www.jica.go.jp/malaysi
Skill Training (CIAST) was first mooted a/english/index.html
by the Malaysian Government in 1979. the nearest JICA Office in
Following a joint feasibility study, the your country. (Addresses of
construction of CIAST was completed JICA overseas Offices can
by 1983, with financial assistance from be found in JICA
the Japanese Government under the Website:
ASEAN Human Resources http://www.jica.go.jp/english/
Development Project. CIAST was countries/index.html
assisted by the technical and Centre for Instructor and
management experts from the Advanced Skill Training
Japanese Government via JICA until (CIAST)
1991. Today, CIAST offers courses in
instructors, supervisory and advanced P.O Box 7012,
skill training for skills instructors, Jalan Petani 19/1
industrial supervisors, coaches and Section 19 Shah Alam
industrial skilled workers from the 40900 Selangor
private and public sectors as well as the MALAYSIA.
international level.
Telephone:
+603 - 5543 8200
Facsimile:
+603 - 5541 1508
Website:
http://www.ciast.gov.my

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15 APPENDIX
15.1 TENTATIVE PROGRAMME

THIRD COUNTRY TRAINING PROGRAMME

Capacity Development for Technical Vocational Education and Training (TVET)

Live Video Technology for Online Training
26 – 30 SEPTEMBER 2022

TENTATIVE PROGRAMME

26 SEPTEMBER 2022 (MONDAY)

1500 Meet and Greet Session
(GMT+8)

26 SEPTEMBER 2022: OPENING CEREMONY (MTCP, JICA AND CIAST)

1530 Opening Remarks

1540 Welcoming Remarks
1550
1555 CIAST Corporate Video

1600 Photo Session
1630 END OF OPENING CEREMONY

1700 Course Briefing Session on:
 Course and Plan of Action (PoA)
1830  Training Platform and Tools
1900
2000 BREAK

Pre test
Module 1: Introduction to Live Video Technology
 Understand current landscape;
 Online training good practice; and
 Opportunities and challenges.

BREAK

Module 1: Introduction to Live Video Technology
 Virtual Instructor-Led Training (VILT); and
 Best setup for live streaming.

END OF DAY 1

10

1500 27 SEPTEMBER 2022 (TUESDAY)
1700
1800 Module 2: ‘Planning Online Training'
2000  Online training pedagogical; and
 Concepts of constructive alignment
1500
1700 BREAK
1800 Module 2: ‘Planning Online Training'
2000  Lesson plan; and
 Assessment.
1500 END OF DAY 2
1700
1800 28 SEPTEMBER 2022 (WEDNESDAY)
2000 Module 3: ‘Streaming software'
 Open Broadcaster Software (OBS)
1500
1600 BREAK
1700 Module 3: ‘Streaming software'
 Open Broadcaster Software (OBS)
 Live Streaming Studio (Stream yard).
END OF DAY 3

29 SEPTEMBER 2022 (THURSDAY)

Module 4: ‘Presentation’
 Tools for Digital Classroom
 Instructional delivery application

BREAK

JAPANESE EXPERT SESSION

END OF DAY 4

30 SEPTEMBER 2022 (FRIDAY)

Module 4: ‘Presentation’
 Conduct full online training session
 Training session assessment

Plan of Action Presentation by participants

Course summary and conclusion
Post-Test and Course Evaluation

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30 SEPTEMBER 2022: CLOSING CEREMONY (MTCP, JICA, CIAST)

1800 Closing Remarks
1900 Participants feedback
Group photo session

END OF PROGRAMME

Prepared By: Centre for Instructor and Advanced Skill Training (CIAST)
As at 16 June 2022

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15.2 PLAN OF ACTION FOR TCTP 2022
Plan of Action for TCTP 2022
Please prepare a power point presentation and include three main points
to address these questions:
1. The current status and challenges of TVET Implementation facing your

Ministry/Organisation/Agency.
2. Things that you learn which could be useful for solving number 1.
3. Actions/steps needed in order to realise ideas mentioned in 2?
4. Limitations when activities mentioned in 3 are implemented.
5. Three immediate actions that you are going to implement after the

conclusion of the course?

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15.3 DIPLOMATIC FLOWCHART FOR ONLINE TCTP COURSES

Diplomatic Flowchart for Online TCTP Courses

TRAINING INSTITUTION TRAINING INSTITUTION
IN MALAYSIA (TI) IN MALAYSIA (TI)
(Application forms)
(General Information)

MINISTRY OF FOREIGN JICA MALAYSIA MINISTRY OF FOREIGN
AFFAIRS MALAYSIA OFFICE* AFFAIRS MALAYSIA
(WISMA PUTRA)) (WISMA PUTRA))

EMBASSY / HIGH EMBASSY / HIGH
COMMISSION COMMISSION
OF MALAYSIA OF MALAYSIA

IN RECIPIENT COUNTRY IN RECIPIENT COUNTRY
(to conduct interviews and to
forward all application forms)

MINISTRY OF FOREIGN MINISTRY OF FOREIGN
AFFAIRS / NATIONAL AFFAIRS / NATIONAL
FOCAL AGENCY OR FOCAL AGENCY OR

ORGANISATION ORGANISATION
IN CHARGE OF OVERALL IN CHARGE OF OVERALL
TECHNICAL ASSISTANCE TECHNICAL ASSISTANCE
IN RECIPIENT COUNTRY IN RECIPIENT COUNTRY

(to submit endorsed
application form to Malaysian
Embassy / High Commission
via a Note Verbale and email
the copy to [email protected])

VARIOUS ORGANISATIONS VARIOUS ORGANISATIONS
/ AGENCIES / MINISTRIES / AGENCIES / MINISTRIES

(Application forms)

*Should a problem be found in the GI distribution in host country, JICA Overseas Office in the country will distribute the GI in lieu.

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15.4 CONTACT INFORMATION

CONTACT INFORMATION

Country Malaysia’s Mission In The National Focal Point JICA Office
GHANA Invited/Nearest Country
Name: Mr. Maxwell Awiaga JICA Ghana Office
NAMIBIA High Commission of Malaysia, Accra Designation: Director 2nd Floor, The Elizabeth, No.
RWANDA No. 15, Roman Ridge Ambassadorial Department: Asia and Pacific 68A, Senchi Link, Airport
Area, Korsah Link 2, Accra, Ghana. Bureau Residential Area, Accra,
Tel: (+ 233 - 30) Address: Ministry of Foreign Ghana.
2763691 Affairs and Regional Integration, (P.O. Box. 6402, Accra-North,
Fax: (+ 233 - 30) No 5 Agostinho Neto Rd. Ghana)
2764910 Liberation Avenue, Airport *The reception desk is on 1F.
[email protected] Residential Area, Accra, Republic Tel: +233-30-2760781,
of Ghana 2760782
High Commission of Malaysia, Telephone (Office): +233 302-
Windhoek 999-604 Fax: +233-30-2760954
No. 63 Jan Jonker Street Email:
Klein Windhoek PO Box 312 [email protected] JICA Namibia Office
Windhoek Name: Ms. Kandali Nakayanla 17 Liliencron St., Eros
Tel: (+264-61) 259 342 Designation: Learning & Windhoek, Namibia
(+264-61) 259 344 Development Officer (Private Bag 12047,
Fax: (+264-61) 259 343 Department: Human Resources Ausspannplatz, Windhoek,
Email: [email protected] Planning & Development Namibia)
Address: Private Bag 13347, Tel : +264 61‐301236
High Commission of Malaysia, Windhoek Fax : +264 61‐301215
Nairobi Telephone (Office): +264 (061)
Block 91/404, Gigiri Grove, Gigiri 2822178
P.O.Box 42286 00100 Nairobi (H/p): +264 81 371 5920
Tel:+254207123374/5, Fax: +264 (061)
+254202377720, 223937/221145/220265
+254202377732 Email: [email protected]
Fax: +254207123371/67
[email protected] Name: Ambassador Urujeni JICA Rwanda Office

Bakuramutsa Immeuble EBENEZER

Boulevard de l’Umuganda,
Designation: Permanent Secretary Kacyiru Kigali, Rwanda
Ministry of Foreign Affairs
Mobile No.: +250 788 125 043 P.O. Box 6878 Kacyiru, Kigali-
Rwanda
Email: [email protected]
Tel: +250 (0) 788301731/32/23

SOMALIA Embassy of Malaysia, Khartoum Embassy of The Federal Republic JICA Kenya Office
No. 242, Buri, Garden City of Somalia BRITAM Tower, 22nd & 23rd,
P.O. Box 11668 Khartoum. Name: Mrs. Qamar Mohamed Hospital Road, Nairobi, KENYA
Telephone: +249 183 286379 Ibrahim P.O.Box 50572-00200, Nairobi,
+249 183 286407 / 397 Designation: First Secretary Kenya
Fax: +249 183 286 391 Address: 32, Jalan Mesra off Tel : +254 20 2775000
Email: [email protected] Jalan Damai, Ampang, 55000 [email protected]
Kuala Lumpur
Tel/fax: 03-2181 0303
Email:
[email protected]
[email protected]

15

Country Malaysia’s Mission In The National Focal Point JICA Office
Invited/Nearest Country
SOUTH Name: Ms P Reddy JICA South Africa Office
AFRICA High Commission of Malaysia, Designation: Assistant Director Lord Charles, Building -B, 1st
Pretoria Address: South East Asia Floor, Cnr. Justice Mohamed
No. 1007, Schoeman Street, Department of International and Brooklyn Streets, Brooklyn,
Arcadia, Relations and Cooperation Pretoria, South Africa
P.O. Box 11673, Hatfield 0028, Republic of South Africa Mailing Address: P.O.Box
Pretoria 0083, Tel: +27 (0) 12 351 0742 14068, Hatfield 0028, Pretoria,
Republic of South Africa Fax: +27 (0) 12 329 0117 Republic of South Africa
Tel: (+ 271 – 2) 3425990 / 1 / 2 Email: [email protected] Tel : +27-12 346-4493
Fax : (+ 271 – 2) 4307773 Fax : +27-12 346-4966
Email : [email protected]

High Commission of Malaysia, Name: Ambassador Victoria Aru JICA South Sudan Office
Nairobi
Block 91/404, Gigiri Grove, Gigiri Designation: Director Ministry of Plot No. 300, Block 3-K South,
P.O. Box 42286 00100
Nairobi Foreign Affairs First Class, Hai Thongpiny,
Telephone: +254 20 7123374/5
+254 20 2377720 +254 20 Department: International Training Juba, Republic of South Sudan
2377732
SOUTH Fax: +254 20 7123371/67 Mobile No.: +211 928 383 357 Tel: +211-922-363-343
SUDAN Email: [email protected]
Email: [email protected]

SUDAN Embassy of Malaysia, Khartoum Name : Mr. Ali Mohamed Ahmed JICA Sudan Office
No. 242, Buri, Garden City Osman 5th Floor, Building No.20, Block
P.O. Box 11668 Khartoum. Designation : Diplomat No.10, Africa Street, Sharg Al-
Telephone: +249 183 286379 +249 183 Department : Cultural Co- Emtidad, Khartoum, Sudan
286407 / 397 Operation Department Tel: +249 (0) 155 181 075, 155
Fax: +249 183 286 391 Address : Ministry of Foreign 150 539
Email: [email protected] Affairs Khartoum, the Republic Fax: +249 (0) 183 566 896
of the Sudan
TANZANIA High Commission of Malaysia, Telephone (Office) : NIL JICA Tanzania Office
Nairobi (H/p) : +249 965 122 042 3rd Floor, ABSA House, 1008/1
Block 91/404, Gigiri Grove, Gigiri, Fax : NIL Ohio Street, Dar es Salaam
P.O. Box 42286, 00100 Nairobi, Kenya. E-mail : [email protected] (P.O.Box 9450, Dar es Salaam,
Tel: +254 (20) 7123374 / 7123375 Name: Chiku B. Kiguhe TANZANIA)
Fax: +254 (20) 7123371 / 7123367 Designation: PHRO Ministry of Tel : +255- 22- 2113727 –
[email protected] Foreign Affairs 2113730
Ministry of Foreign Affairs and Fax : +255- 22- 2112976
UGANDA High Commission of Malaysia, International Cooperation of the
Nairobi United Republic of Tanzania Dar JICA Uganda Office
es Salaam 4th Floor, Course View Towers
Block 91/404, Gigiri Grove, Gigiri, Tel: + 255 26 232308 Plot 21 Yusuf Lule Road,
P.O. Box 42286, 00100 Nairobi, Fax: +255 222 116600 Nakasero, Kampala UGANDA
Kenya Email: [email protected] Mailing Address : P.O.Box
Tel: (+ 254 – 20) 7123373 / 74 / 75 12162, Kampala, Uganda
Fax: (+ 254 – 20) 7123371 / 67 Name: Mr. Michael Abooki Tel : +256-393-000014 , +256-
Email: [email protected] Karugaba 200-911123
Designation: Ag/Head Consular Fax : N/A
Department
Ministry of Foreign Affairs
Mobile No.: +256 414 343 319 /
+256 772 474 320
Email: [email protected]

16

15.5 APPLICATION FORM

Please affix
passport size
photograph

APPLICATION FORM (ONLINE) 2022 FOR OFFICIAL USE ONLY

Please type or write clearly in capital letters. Do not leave Reference no :
any space blank. Use “NIL” or “N/A” where applicable
Received :

Checked :

Recommendation: YES
NO
by Mission

Title of Course: Date of Course: Year

1. PERSONAL DETAILS Date of birth :
Family Name (surname): Day Month
Citizenship:
First Name: Gender:
Other Names: Marital status:
City and country of birth: Religion:
Passport No.:
Type of Passport: (Diplomatic/Official/Regular)
Expiry Date:

2. CONTACT DETAILS

Mailing Address: Office Address:

Mobile: Home:

Country Area Number Country Area Number
Fax: Email:
Office:

Country Area Number Country Area Number

Person to be contacted in case of emergency : Office
Name:
Family Position:
Name: Mobile Number:
Relation: Address:
Mobile Number:
Address:

Email: Email:

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 17

3. EDUCATION Years Degree

Name of institution and place of Major/Field of study
study

4. EMPLOYMENT RECORD B. Previous post
A. Present or most recent post Employer:
Employer: Years of service (from – to):
Years of service ( from – to):
Title of your post/position:
Title of your post/position:
Type of organization:
Type of organization: Government / Semi Government / Private / NGO
Government / Semi Government / Private / NGO

Please describe briefly your work including your responsibility.

*Please continue on supplementary pages if necessary

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 18

5. REASONS FOR APPLYING THIS
Have you participated in any training programme in Malaysia before?: YES/NO
Name of Programme:
Organiser:
Year:
Have you participated in any MTCP training programme in Malaysia before?: YES/NO
Name of Course:
Name of Training Institute:
Year:

Please state briefly the reasons for applying to this course and how you hope to benefit from the course.

*Please continue on supplementary pages if necessary

6. LANGUAGE / SKILLS PROFICIENCY

English Language Excellent Good Fair Basic Remarks

Listening Microsoft Others
Speaking Teams (please
Writing specify)
Reading

Mother tongue: ____________________________

Familiarity of Online Learning Platform

Online Platform Zoom Google Meet / Webex
Classroom

Please rate:
5 - Extensive knowledge/ experience
4 - Very familiar
3 - Familiar
2 - Slightly familiar
1 - Never heard of it

Please continue on supplementary pages if

necessary
NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 19

7. LANGUAGE / SKILLS PROFICIENCY

I,
of

Name of applicant Representing Country

Declare that:

a) All information provided is true, complete and accurate to the best of my belief and knowledge, and

that I have not wilfully suppressed any material facts;

b) I am medically fit and free from any medical problems which may impair my ability to attend and

complete the training; and

c) I grant my portrait right licence to MTCP, which is to allow MTCP to shoot photographs and/or videos

of my participation to the MTCP and utilize them for the public relation materials of MTCP where and
when necessary.

Upon successful selection for the training award, I undertake to:

a) carry out instructions and abide by such terms and conditions as may be stipulated by the

nominating and host governments in respect of this training course;

b) abide by the rules and regulations of the training institution in which I undertake to study in or be trained

under;

c) submit/present any report which may be required;
d) refrain from engaging in political activities and any form of employment for profit or gain; and
e) discontinue the course should I be found guilty of misconduct or be medically unfit.

I fully understand that if I fail to comply with the terms and conditions of the training award, and/or
any of the above declarations are found to be untrue, the award will be terminated with immediate
effect.

Date Signature of applicant

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 20

8. TO: GOVERNMENT OF MALAYSIA

LETTER OF INDEMNITY

I , Passport Number: having an address at

, hereby declare that I shall be personally liable for and shall indemnifythe

Government of Malaysia and against all liabilities, claims, losses, demands,

Name of training institute
actions, suits, proceedings, costs or expenses, in part/total, whatsoever arising under the laws of Malaysia or

common law which may be made or taken against the Government of Malaysia and/or ______________________
Name of training institute

or incurred or become payable by the Government of Malaysia and/or in respect of

Name of training institute

any medical illness, personal injury (whether fatal or otherwise), or the death of any person, by reason of my

carelessness, negligence, omission or default, in the course of my training with which
Name of training institute

is appointed by the Government of Malaysia. Dated this day of 2022.

Signature of applicant )
Name of applicant )
Date )

In the presence of )
Signature of Witness )
Name of Witness )
Designation of Witness )
I/C or Passport No.

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 21

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 22

9. TO BE COMPLETED BY THE NOMINATING GOVERNMENT
OFFICIAL DECLARATION BY THE NOMINATING AGENCY

On behalf of the Government of ,I
Certify that :
Country Name of Official

a) I have examined the educational, professional or other certificates quoted by the applicant in this form and

I am satisfied that they are authentic and relate to the applicant;

b) The applicant is medically fit and free from infectious disease and that, having regard to his/her physical and

mental history; and

c) The applicant has attained a level of proficiency in both spoken and written English to enable him/her to

follow the course of study/training for which he/she is being nominated.

I nominate ( Dr/Mr/Mrs/Ms* ) holding Passport No.: I for the
training course.

Name and Designation

Signature and Official Stamp

--

Name and Organisation Country code Area code Office tel no.

Email address -- Office tel no.
Country code Area code

ENDORSEMENT BY THE NATIONAL FOCAL POINT INCHARGE OF TECHNICAL COOPERATION

Name Email Address
Designation (Official Stamp)
Signature
Name of Organisation

--
Country code Area code Office tel no.

--
Country code Area code Office tel no.

NOTE: This application form should be duly completed and endorsed by the National Focal Point for Technical

Cooperation in your country. Forms which are incomplete or unendorsed will not be accepted. 23